corporate legal secretary

Madrid Law Firm

Job Overview We are seeking a detail-oriented and organized Legal Secretary to join our dynamic legal team. The ideal candidate will provide essential executive administrative support, ensuring the smooth operation of our office while assisting with various legal tasks. This role is particularly focused on corporate/business law, requiring proficiency in legal drafting and document management. The successful candidate will be adept at managing multiple priorities and will play a crucial role in supporting our attorneys in litigation processes. PLEASE-Only candidates with relevant experience should apply. This position requires experience in this field.Responsibilities<ul><li>Provide executive administrative support to attorneys, including managing calendars, scheduling appointments, and organizing meetings.</li><li>Draft, proofread, and edit legal documents such as pleadings, motions, and correspondence to ensure accuracy and compliance with legal standards.</li><li>Conduct legal research to assist in case preparation and strategy development.</li><li>Maintain organized files using document management systems, ensuring all records are current and easily accessible.</li><li>Utilize software for efficient file management and document retrieval.</li><li>Assist in project management tasks related to case files and deadlines.</li><li>Communicate effectively with clients, opposing counsel, and court personnel as needed.</li><li>Support the litigation process by preparing trial binders and exhibits.</li></ul>Qualifications<ul><li>Proven experience as a Legal Secretary or in a similar administrative role within a law firm.</li><li>Strong knowledge of corporate/business practices is preferred.</li><li>Proficiency in legal drafting and document management systems.</li><li>Excellent proofreading skills with keen attention to detail.</li><li>Ability to conduct thorough research efficiently.</li><li>Strong organizational skills with the ability to manage multiple tasks simultaneously.</li><li>Effective communication skills, both written and verbal.</li><li>A proactive approach to problem-solving and project management.</li></ul>If you are passionate about the legal field and possess the necessary skills to thrive as a Legal Secretary, we encourage you to apply for this exciting opportunity.Job Type: Full-timePay: From $17.00 per hourBenefits:<ul><li>Dental insurance</li><li>Free parking</li><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Professional development assistance</li><li>Vision insurance</li></ul>Work Location: In person

Legal Secretary

BakerHostetler

<div>Our Dallas office has an excellent opportunity for an experienced transactional Legal Secretary to support our growing General Counsel Services team. The job responsibilities encompass performing a variety of secretarial duties and practice support tasks, including:
<ul>
<li>Deliver excellent work and superior service to the firm&rsquo;s attorneys and clients; contribute to the firm&rsquo;s reputation for excellence by providing highly efficient and effective secretarial and administrative support to assigned attorneys.</li>
<li>Make travel arrangements, answer telephones, maintain attorney calendars, and contact lists, schedule appointments, reserve conference rooms, organize and coordinate meetings and conferences, and prepare expense reports.</li>
<li>Assist attorneys and administrative team in maintaining document management systems and spreadsheets; monitor deadlines to ensure the team&rsquo;s timely completion of and responses to client needs; organize large volumes of emails.</li>
<li>Use word processing and document management software (Microsoft Office, including PowerPoint, Excel, Litera Compare, Adobe, NetDocs, etc.) to prepare, revise, format, and finalize a wide variety of documents, including complex practice-specific legal documents, forms, and correspondence relating to Corporate Governance, Securities Offerings and Compliance, and Mergers and Acquisitions, press releases, offering memoranda, board resolutions, consents, opinions, purchase and sale agreements, partnership agreements, bylaws, employment agreements, separation agreements, engagement letters, etc. In conjunction with the preparation of such documents, the secretary is responsible for proofreading, correctly formatting and questioning any inconsistencies in all materials.</li>
<li>Enter, proofread, and edit attorney time entries in time capture system (Intapp).</li>
<li>Perform research on current or prospective clients, consolidate data, and make accessible to applicable attorneys.</li>
<li>Prepare closing binders for corporate transactions and assist with post-closing.</li>
<li>File documents, order certificates, and perform searches with Secretaries of State, and work with registered agents for filings and searches.</li>
<li>Assist attorneys in building new processes, as required.</li>
<li>Assist in organizing client development events, as requested.</li>
<li>Aid other secretaries and administrative team members whenever necessary to meet firm and client needs; organize and prioritize workload for maximum efficiency and facilitation of firm and client goals. Foster professional, cooperative, and supportive relationships with peers, superiors, and clients.</li>
<li>Perform other duties as required.</li>
</ul>
Requirements:
<ul>
<li>High school diploma or general education degree (GED).</li>
<li>Notary public preferred.</li>
<li>Minimum of 5 years of experience as a corporate or transactional legal secretary.</li>
<li>Software knowledge must include Microsoft Office suite, Net Docs or other document management systems, and Intapp or other time entry systems.</li>
<li>Excellent skills with Microsoft Office suite (Word, Outlook, PowerPoint, Excel) and Adobe Acrobat.</li>
<li>Proven aptitude to learn new software applications.</li>
<li>Proficiency in grammar, proofreading, and transcription.</li>
<li>Take initiative to complete projects and proactively support the team&rsquo;s needs.
</li><li>Exercise discretion with confidential and sensitive information and use good judgment while prioritizing needs of the firm.</li>
<li>Strong attention to detail, ability to balance multiple projects, and have strong time management skills.</li>
<li>Ability to provide a high level of service to the attorneys and to clearly and effectively communicate both verbally and in writing.</li>
<li>Ability to work well under pressure and quickly adapt to changing priorities.</li></ul> 
For assistance with the application process, please email dalrecruiting@bakerlaw.com.</div>

Kronick Moskovitz Tiedemann & Girard

Sacramento Law Firm seeks a Legal Secretary with a minimum of 5 years of experience with litigation support. Candidate must possess exceptional organizational, communication and word processing skills. Candidate must also be highly motivated, self-sufficient and have a high level of dedication. The salary range for this position would be $80,000 to $90,000, depending on experience.Job DescriptionPrimary responsibilities and duties include the following:<ul><li>Prepare pleadings for trial and appellate briefs</li><li>Originate correspondence</li><li>Receive and direct clients</li><li>Make appointments and maintain attorney's calendar</li><li>Make travel arrangements</li><li>Screen and route telephone calls</li><li>Format, input, edit, retrieve, copy, scan, and transmit legal documents</li></ul>Qualification RequirementsCandidate must possess the requisite knowledge, skills and capability to accomplish the essential duties and responsibilities of the position. Qualifications necessary to meet position requirements include, but are not limited to:&middot; Strong grammar, spelling, punctuation and proofreading skills&middot; Meticulous attention to detail&middot; Must be familiar with California Code of Civil Procedure, California Local Rules of Court, Federal Rules of Civil Procedure, Federal Rules of Appellate Procedure and local rules for California District Courts&middot; Ability to prioritize and work well under pressure&middot; Strong communication skills, both written and verbal&middot; Strong work ethic, dependable&middot; Organizational and time management skills&middot; Ability to work with a high degree of accuracy&middot; Proficient in the use of Microsoft Word, Excel, Outlook, and Powerpoint, NetDocs (Document Mgt. System), Adobe Acrobat Pro (.pdfs), CCC MacroPro (Macros).&middot; Proficient in calendaring, fax-filing and e-filing, both state and federal courts.&middot; Experience with Compulaw would be a plus.&middot; Experience with discovery, trial preparation, and motions, briefs, creating table of contents and table of authorities&middot; Utilize docketing/calendaring department to track court and filing deadlines&middot; Ability to work individually and on a team&middot; Ability to work effectively with professional staff, and to exercise sound judgment&middot; A minimum of 5 years of legal secretary experience in a litigation departmentKronick provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.Job Type: Full-timePay: $80,000.00 - $90,000.00 per yearBenefits:<ul><li>401(k)</li><li>AD&amp;D insurance</li><li>Dental insurance</li><li>Disability insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Profit sharing</li><li>Vision insurance</li></ul>Work Location: In person

Litigation Legal Secretary

County Of Siskiyou

<div><div><div><h2 class="jobSectionHeader">Description</h2></div>
<div><div>The County of Siskiyou is an Affirmative Action / Equal Opportunity Employer 
We welcome applicants of any race, religion, or ancestry. 
 
For exact salary information please refer to the current salary schedule, County Website.</div> 
Under general supervision, to plan, organize, and carry out legal support functions for an assigned unit in a large County department or a small County legal department; to perform a variety of legal secretarial and support duties; to perform office and administrative support work; to answer public and staff contacts and concerns; and to do related work as required. 
DISTINGUISHING CHARACTERISTICS
This is the second level in the Legal Secretary class series. Incumbents have responsibility for planning, organizing, and carrying out a variety of legal, office, and administrative support work. Work assignments require substantive knowledge of legal terminology, legal documents, and legal procedures. This class is distinguished from Legal Secretary in that Senior Legal Secretary has responsibility for coordinating legal support work and functions for a legal unit or work area in a large Department or a small County legal department. 
REPORTS TO
A variety of County supervisory or management positions, depending upon the department or program area where assigned. 
CLASSIFICATIONS SUPERVISED
Incumbents may provide work coordination, training, and lead direction for other staff.</div> 

<div><h2 class="jobSectionHeader">Examples of Duties</h2></div>
<div>Plans, organizes, and carries out legal support functions for an assigned area; serves as legal secretary, performing a variety of legal support work; may provide direct support for staff attorneys; interviews office visitors and telephone callers, answering inquiries, responding to concerns, and referring them to other staff as appropriate; may personally prepare or assist with the preparation of a wide variety of legal documents, such as motions, briefs, court orders, notices, and subpoenas; receives documents and referrals from courts and other agencies, passing them on to attorneys or other staff when needed; prepares affidavits, petitions, complaints, warrants, and abstracts of judgments; checks and reviews information and documents for completeness and conformance with required standards and procedures; composes routine legal documents, as directed; calendars court appearances and maintains case logs for proceedings; prepares files and information for court proceedings; assists with special projects; may do basic research in assisting with development of citations for cases; compiles information for records and reports; composes correspondence; types and/or uses word processing software to prepare reports, documents, letters, forms, and other items; prepares materials for meetings and conferences; completes a variety of forms and documents; maintains inventories of office supplies and program material; may develop and maintain detailed records of activities and functions; may learn and use on-line, automated software systems for developing program information, records, and legal documents; compiles data and completes reports required by other government agencies; retrieves historical information from files, records, and computerized information systems; performs administrative support duties, such as payroll preparation, assisting with budget preparation and tracking, providing purchasing support, processing accounts payable, and making travel arrangements; operates a computer and uses software packages to maintain complex information and operating records; assists with the development of information requirements for assigned programs and services.
Knowledge of:<ul><li>
Legal terminology, documents, and procedures.</li><li>
Good public relations techniques.</li><li>
Requirements for completing and filing legal documents.</li><li>
Computerized information systems.</li><li>
Modern office methods, including filing and information retrieval systems.</li><li>
Correct English usage, grammar, spelling, and punctuation.</li><li>
Computers and software applications related to legal, office, and administrative support work.</li><li>
Principles of work coordination, training, and lead direction.</li></ul>
Desired Skills:
<ul><li>Plan, organize, and maintain day-to-day responsibility for the legal support functions of an assigned work area, unit, or small department.</li><li>
Perform a variety of legal office support, secretarial, and administrative detail work.</li><li>
Identify, prepare, and use a variety of legal documents and forms.</li><li>
Interpret and apply policies, rules, and regulations with good judgment in a variety of situations.</li><li>
Gather and organize data and information.</li><li>
Prepare clear, concise, and accurate reports.</li><li>
Type and/or use word processing software at an acceptable rate to meet work production requirements.</li><li>
Take dictation and/or notes at an appropriate rate for the job assignment and transcribe them accurately.</li><li>
Learn and use specialized software applicable to an assigned Department's programs and functions.</li><li>
Deal tactfully and courteously with the public and other staff when explaining the functions and policies of the work area where assigned.</li><li>
Establish and maintain cooperative working relationships.</li></ul></div>
<div><h2 class="jobSectionHeader">Typical Qualifications</h2></div>
<div>Training and Experience: 
At least four years of responsible office and administrative support work, including experience in a position requiring knowledge of legal terminology and procedures and substantial public contact. 
 
Special Requirements: 
None.</div>
<div><h2 class="jobSectionHeader">Supplemental Information</h2></div>
<div>TYPICAL PHYSICAL REQUIREMENTS 
Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX. 
 
TYPICAL WORKING CONDITIONS 
Work is performed in an office environment; continuous contact with other staff and the public.</div></div></div>

Senior Legal Secretary

Hand Arendall Harrison Sale, LLC

<div>Description:

SUMMARY: We are seeking a highly motivated and organized legal secretary to join our team in the Santa Rosa Beach, FL office. As a legal secretary, you will be responsible for providing administrative support to our lawyers and legal staff to ensure smooth and efficient functioning of the legal office. Your attention to detail and excellent communication skills will be essential in this role. this position will support an attorney group of 2-3 and will not be a member of a pooled resource.
ESSENTIAL DUTIES AND RESPONSIBILITIES:<ul><li>
Proficiency operating a computer, typewriter, printer, photocopier, transcription/dictation equipment, facsimile, telephone and calculator as needed.</li><li>
Proficiency in the software programs, including but not limited to word processing, time and billing system, conflict system, email system, trial software, document management system, employee electronic time clock system and Microsoft Office Products. Experience with Aderant preferred, but not required.</li><li>
Prepares all legal documents, correspondence, memoranda, drafts, and other legal documents from written and oral drafts or dictation; drafts standard correspondence, and other documents.</li><li>
Performs court required electronic filing, following established rules and procedures of the court system. Understands specialty areas of practice and is capable of attaching appropriate enclosures for specialty area without the need for supervision.</li><li>
Performs legal research tasks using all available resources including libraries and computer data systems, when applicable or requested.</li><li>
Reviews completed assigned tasks and document production to check for errors in grammar, spelling, punctuation, formatting and legal case sighting for correctness.</li><li>
Maintain high level of professionalism when using the Firm&rsquo;s telephone system, including, but not limited to, handling in-coming calls, transferring calls, conference calls, long distance calls and utilizing firm conferencing system. Answers or screens telephone calls as directed by the assigned attorney; records and forwards messages.</li><li>
Reads, sorts and dates incoming mail as directed by the assigned attorney. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery.</li><li>
Drafts/types complaints and answers, routine notices, affidavits, motions and petitions, contracts, closing documents when applicable.</li><li>
Establishes, organizes and maintains attorney trial notebooks, expert witness notebooks, document indexes, reports and lists, when applicable.</li><li>
Conducts research and locates cases, depositions, opinions, reports and information related to the matter, when applicable.</li><li>
Utilizes computerized litigation techniques and software, when applicable.</li><li>
Establishes and maintains calendar and deadline reminder system; utilizes calendar system as required per assigned attorney; reviews weekly motion docket and monthly trial docket; assists in scheduling meetings and depositions.</li><li>
Acts as witness or Notary Public, when requested, and maintain accurate list and following State of Alabama procedures and maintains accurate listing of any documents notarized (if designated as a Notary Public).</li><li>
Conducts periodic review of files for possible off-site storage; prepares files to be closed according to established firm procedures.</li><li>
Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship; assist in preparing conference rooms as needed.</li><li>
Make appointments for attorney(s) as requested; make travel arrangements for attorney, as requested, following established rules and procedures by the firm or client guidelines.</li><li>
Ensures that attorney time sheets are entered into the time and billing system in a timely manner when provided by the attorney.</li><li>
Maintains and updates the secretary cheat sheets for each assigned attorney for purposes of assisting floaters when assigned in secretary&rsquo;s absence.</li><li>
Assist other secretaries as time or workload permits or as assigned.</li><li>
Performs legal assistant duties as requested.</li></ul>
FIRM PROVIDED BENEFITS:<ul><li>
Firm provided medical coverage with a Firm contribution to the premium.</li><li>
Firm provided dental and vision coverage with a Firm contribution to the premium.</li><li>
Firm paid life, short term and long term disability insurance.</li><li>
Eleven paid holidays annually.</li><li>
Paid time off (PTO)</li><li>
Firm 401(k) contribution.</li></ul>
WORKING CONDITIONS:
Normal law office environment with some exposure to excessive noise, dust, temperature and the like.
Monday - Friday: 8:30 - 5:30, in office position.
Requirements:

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:<ul><li>
Ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent.</li><li>
Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm.</li><li>
Ability to organize and prioritize numerous tasks and complete them under time constraints.</li><li>
Ability to proofread typed material for grammatical, typographical or spelling errors.</li><li>
Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact.</li><li>
Interpersonal skills necessary in order to communicate in person, by e-mail and telephone to provide information with ordinary courtesy and tact.</li><li>
Work occasionally requires a high level of mental effort and strain while producing a high volume of information performing other essential duties.</li><li>
Work occasionally requires more than the established office hours per week to perform the essential duties of the position; may require irregular hours.</li></ul>
TYPICAL PHYSICAL NEEDS:
Requires prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports. May need to climb stairs, ladders and/or scaffolding and lift up to 30 lbs.
EEO STATEMENT:
Our Firm is an equal opportunity employer, and we look to fill every position with the best qualified person regardless of age, gender, race, religion, disability, national origin, gender identity or sexual orientation. With offices across Alabama and Florida, we recruit from all over the Southeast and beyond to find the right fit for every position.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.</div>

Legal Secretary - Santa Rosa Beach

Bostani

Job Title: Secretary of the Council Location: Ad Dammam, Saudi Arabia Employment Type: Full-time About Bostani Bostani is a premier provider of luxury chocolates, gourmet delicacies, and exquisite corporate gifts. We specialise in creating memorable experiences through our semi-custom and fully bespoke offerings, including elegant gift boxes and event accessories. From weddings and anniversaries to corporate functions, we provide everything needed to ensure any event is a remarkable success. At Bostani, we are dedicated to craftsmanship, quality, and the art of sophisticated gifting. Job Overview We are seeking a highly experienced and meticulous Secretary of the Council to join our executive team in Ad Dammam. This is a critical strategic role responsible for managing all corporate governance and secretarial functions for the company's governing council. The ideal candidate will possess exceptional expertise in corporate law and governance, with a proven track record of preparing companies for an Initial Public Offering (IPO). You will be instrumental in guiding Bostani through the complex regulatory and administrative processes required to become a publicly listed company, ensuring the highest standards of compliance and corporate conduct are met. Responsibilities • Lead and manage all administrative and procedural aspects of the company's IPO readiness programme. • Act as the primary point of contact for the council, providing comprehensive support and expert advice on all governance matters. • Organise, prepare agendas for, and take minutes of all council and committee meetings, ensuring all action points are followed up. • Coordinate with legal advisors, underwriters, regulatory bodies, and other external stakeholders throughout the IPO process. • Manage the corporate due diligence process, ensuring all documentation is accurate, complete, and readily available. • Develop and implement a robust corporate governance framework that aligns with the requirements for a publicly listed entity in Saudi Arabia. • Ensure the company's full compliance with the Saudi Arabian Companies Law, Capital Market Authority (CMA) regulations, and other relevant legal and statutory requirements. • Maintain all statutory books, including registers of members, directors, and secretaries. Qualifications • Proven experience in a senior corporate secretarial or governance role, such as Company Secretary or Secretary to the Board. • Essential: Demonstrable, hands-on experience of successfully guiding at least one company through the entire IPO process. • In-depth knowledge of corporate law, compliance, and best practices in corporate governance, preferably within Saudi Arabia. • Familiarity with the rules and regulations of the Capital Market Authority (CMA) is highly desirable. • Exceptional organisational, project management, and problem-solving skills. • Meticulous attention to detail and a commitment to accuracy. • Outstanding written and verbal communication skills, with the ability to liaise effectively with senior executives and external advisors. • A high degree of integrity, professionalism, and the ability to handle confidential information with discretion. • A degree in Law, Business Administration, or a related discipline. Professional qualifications (such as ICSA/CGI) would be a significant advantage.

Council Secretary | IPO Preparation

Talaat Moustafa Group

<div>
 
 
 Job Summary:
 
 
 
 We are seeking a highly professional and detail-oriented
 
 Executive Secretary
 
 to provide comprehensive administrative support to our senior management team. Acting as the primary point of contact for the executive office, you will handle sensitive information, manage complex schedules, and ensure that the executive's daily operations run seamlessly within our Al Dokki real estate hub.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Serve as the primary point of contact and "gatekeeper" for senior management, managing all incoming calls, emails, and visitors.
 </li>
 <li>
 Proactively manage complex calendars, scheduling meetings, appointments, and travel arrangements to optimize the executive's time.
 </li>
 <li>
 Draft, review, and edit high-level correspondence, reports, and presentations, ensuring accuracy and professional formatting.
 </li>
 <li>
 Handle sensitive property-related documentation, including contracts, legal paperwork, and confidential client records.
 </li>
 <li>
 Organize board meetings and executive sessions, including preparing agendas, taking minutes, and tracking follow-up actions.
 </li>
 <li>
 Coordinate communication between the executive office and internal departments (Sales, Leasing, Legal) to ensure corporate directives are met.
 </li>
 <li>
 Maintain an organized physical and digital filing system for all corporate and property-related records.
 </li>
 <li>
 Handle confidential information with the highest level of professionalism and integrity.
 </li>
 </ul>
 
 
 
 
 Qualifications
 
 <ul>
 <li>
 
 Education:
 
 Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field.
 </li>
 <li>
 
 Experience:
 
 Proven experience as an Executive Secretary or Personal Assistant, preferably within the Real Estate or Construction industry.
 </li>
 <li>
 
 Communication:
 
 Exceptional verbal and written communication skills in both Arabic and English.
 </li>
 <li>
 
 Tech Proficiency:
 
 Advanced skills in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
 </li>
 <li>
 
 Organization:
 
 Superior multitasking abilities with a keen eye for detail.
 </li>
 </ul>
</div>

Executive Secretary

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Legal Secretary

Legal Secretary

Litigation Legal Secretary

Senior Legal Secretary

Legal Secretary - Santa Rosa Beach

Council Secretary | IPO Preparation

Executive Secretary