corporate legal secretary

MecPower Solutions Pvt. Ltd.

Required Experience : 1 to 4 YearsThe Company Secretary is responsible for ensuring that the company complies with standard financial and legal practice and maintains high standards of corporate governance. The Company Secretary plays a vital role in the administration of the company, ensuring compliance with statutory and regulatory requirements, and implementing decisions made by the Board of Directors.Key Responsibilities:<ul><li>Board Support and Governance:</li><li>Organize and prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs).</li><li>Ensure the proper recording of minutes of board meetings, committee meetings, and AGMs.</li><li>Provide legal, financial, and/or strategic advice during and outside of meetings.</li><li>Keep the board and committee members informed of their legal responsibilities and ensure compliance with corporate governance and other statutory requirements.</li><li>Compliance:</li><li>Ensure the company complies with relevant legislation and regulation, including the Companies Act, stock exchange requirements, and other statutory obligations.</li><li>Monitor changes in relevant legislation and the regulatory environment and take appropriate action.</li><li>Ensure that policies are kept up to date and approved by the board when necessary.</li><li>Records Management:</li><li>Maintain statutory books, including registers of members, directors, and secretaries.</li><li>Deal with correspondence, collate information, write reports, and ensure decisions made are communicated to the relevant company stakeholders.</li><li>Ensure the safe custody of the company seal, and ensure that it is used correctly and the proper authority obtained.</li><li>Liaison and Communication:</li><li>Liaise with external regulators and advisers, such as lawyers and auditors.</li><li>Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.</li><li>Act as the first point of contact for shareholders, ensuring that they receive the necessary information and support.</li><li>Financial and Administrative Duties:</li><li>Oversee the administration of employee benefits, such as pensions and insurance.</li><li>Manage and maintain company records, including those required for audit purposes.</li><li>Handle any ad hoc requests or tasks that might arise concerning corporate secretarial functions.</li><li>Strategic Input:</li><li>Participate in developing the company's strategic plans and provide insights on governance-related aspects.</li><li>Ensure that the company&rsquo;s policies and practices reflect the latest corporate governance standards and align with the company&rsquo;s objectives.</li></ul>Skills and Qualifications:<ul><li>Educational Background:</li><li>Professional certification, such as Chartered Secretary (ICSA).</li><li>Experience:</li><li>Proven experience as a Company Secretary or in a similar governance role.</li><li>Experience in dealing with regulators and stock exchanges.</li><li>Skills:</li><li>Strong understanding of corporate law and governance.</li><li>Excellent organizational and time management skills.</li><li>Ability to work under pressure and meet tight deadlines.</li><li>Exceptional communication and interpersonal skills.</li><li>High level of attention to detail and accuracy.</li><li>Strong analytical and problem-solving skills.</li><li>Technical Proficiency:</li><li>Proficient in Microsoft Office Suite.</li><li>Familiarity with company secretarial software.</li></ul>Working Conditions:<ul><li>The position may require extended hours during peak periods, such as AGM seasons or during the preparation of key reports.</li><li>May involve occasional travel to attend meetings and training sessions.</li></ul>Job Type: Full-timeWork Location: In person

Company Secretary (2+ Years)

Huda Vision

Job Description: Board Secretary (Female Only) - Law Firm, RiyadhWe are seeking a highly organized, professional, and experienced Female Board Secretary to join our prestigious law firm in Riyadh. This pivotal role requires an individual with exceptional corporate governance knowledge, impeccable communication skills, and the ability to maintain the highest level of confidentiality and discretion. The successful candidate will be responsible for ensuring the smooth and effective operation of the Board of Directors and its committees, upholding all regulatory and legal requirements.Key ResponsibilitiesBoard and Committee Support<ul><li>Organize and schedule all Board, Committee, and General Assembly meetings, including preparing annual calendars and managing logistics.</li><li>Prepare and circulate comprehensive meeting agendas, Board packs, and supporting materials well in advance.</li><li>Attend all Board and Committee meetings and accurately record, draft, and finalize minutes, ensuring timely distribution and approval.</li><li>Follow up on action items and resolutions from meetings, ensuring they are executed and reported back to the Board.</li><li>Maintain the official records, minute books, and statutory registers of the firm and its associated entities.</li></ul>Corporate Governance and Compliance<ul><li>Advise the Board and its members on corporate governance best practices, relevant laws, regulations, and internal policies, particularly those specific to Saudi Arabia.</li><li>Ensure the firm&rsquo;s compliance with all relevant regulatory bodies, including the Ministry of Commerce (MOC) and any specific legal sector requirements.</li><li>Oversee and manage the firm&rsquo;s corporate seal, legal documents, and official correspondence with external regulatory bodies.</li><li>Manage director inductions, continuous professional development for the Board, and performance evaluations.</li></ul>Communication and Administration<ul><li>Act as the primary point of communication between the Board, senior management, shareholders, and external stakeholders.</li><li>Handle sensitive and confidential information with absolute discretion and integrity.</li><li>Assist with the preparation and filing of annual reports, corporate disclosures, and other statutory documents.</li><li>Support the Chairman and Board members with administrative tasks, scheduling, and travel arrangements as needed.</li></ul>Required Qualifications and Skills<ul><li>Gender: Female (Mandatory requirement)</li><li>Education: Bachelor&rsquo;s degree in Law, Business Administration, Corporate Governance, or a related field. A recognized professional certification (e.g., ICSA, Chartered Secretary) is highly desirable.</li><li>Experience: A minimum of 5 years of experience as a Board Secretary, Corporate Secretary, or similar senior governance role, preferably within a law firm or professional services environment.</li><li>Legal Knowledge: Strong understanding of Saudi Arabian corporate law, regulatory frameworks (especially MOC regulations), and corporate governance principles.</li><li>Language: Fluency in both Arabic and English (written and spoken) is essential.</li><li>Skills:</li><li>Exceptional organizational, planning, and time-management abilities.</li><li>Impeccable communication and interpersonal skills, with the ability to interact professionally at all executive levels.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Proven ability to work independently, exercise excellent judgment, and prioritize tasks effectively</li></ul>connect on Linkedin and send CVs : https://www.linkedin.com/in/navid-nadiaksa/Email: hnavid.ng@gmail.comJob Type: Full-timePay: &#65020;5,500.00 - &#65020;8,500.00 per month

Board Secretary (Female Only) - Law Firm, Riyadh

Messe Global Pune Laxmi Lawns

Job Title: Semi-Qualified Company SecretaryLocation: MumbaiJob Type: Full-timeReporting To: Company SecretaryJob Overview:We are looking for a Semi-Qualified Company Secretary (having completed CS Executive level andpursuing or awaiting CS Final exams) to support the compliance and corporate governance functions ofthe company. The ideal candidate should have a solid understanding of corporate laws, secretarialpractices, and regulatory frameworks under the Companies Act, 2013, LODR and other applicable laws.Key Responsibilities:&#61623; Assist in the preparation and filing of various forms and returns with the Ministry of CorporateAffairs (MCA).&#61623; Draft notices, agendas, resolutions, and minutes for Board and General Meetings.&#61623; Maintain statutory registers and records as required under the Companies Act.&#61623; Support in the preparation and submission of annual reports, returns, and disclosures.&#61623; Ensure compliance with company law, SEBI regulations (if applicable), and other legal requirements.&#61623; Coordinate with various internal departments, external consultants, and regulatory authorities.&#61623; Monitor amendments in corporate laws and disseminate relevant updates internally.Key Requirements:&#61623; Passed CS Executive and pursuing or awaiting CS Professional exams.&#61623; 0&ndash;3 years of relevant work experience in a corporate or practicing CS firm.&#61623; Good understanding of the Companies Act, SEBI Regulations, FEMA, and other applicable laws.&#61623; Strong verbal and written communication skills.&#61623; Detail-oriented with good organizational and multitasking abilities.Job Type: Full-timePay: &#8377;30,000.00 - &#8377;35,000.00 per monthWork Location: In person

Semi-Qualified Company Secretary

Extinct Fire Engineers Pvt Ltd

Position Title: Company SecretaryKey Responsibilities:<ul><li>Ensure the company complies with all statutory and regulatory requirements under the Companies Act and other applicable laws.</li><li>Maintain and update statutory registers, records, and filings with the Registrar of Companies (ROC).</li><li>Organize, prepare, and record minutes for Board Meetings, Annual General Meetings (AGMs), and Extraordinary General Meetings (EGMs).</li><li>Advise the Board on corporate governance practices, legal obligations, and compliance issues.</li><li>Handle share allotment, transfers, and issuance of share certificates.</li><li>Coordinate with external regulators and advisors, such as auditors, lawyers, and tax consultants.</li><li>Draft and review legal documents, resolutions, and company policies.</li><li>Ensure timely filing of annual returns and other ROC forms.</li></ul>Qualifications:<ul><li>Qualified Company Secretary (CS) from the Institute of Company Secretaries of India (ICSI) or equivalent body.</li><li>Bachelor&rsquo;s or Master&rsquo;s degree in Law, Commerce, or Business Administration preferred.</li></ul>Skills Required:<ul><li>Excellent understanding of corporate laws, governance, and compliance.</li><li>Strong communication, drafting, and analytical skills.</li><li>Attention to detail and ability to manage confidential information.</li><li>Proficiency in MS Office and ROC filing tools.</li></ul>Experience:<ul><li>Typically 0-1 years of experience</li></ul>Job Types: Full-time, PermanentPay: &#8377;35,000.00 - &#8377;40,000.00 per monthWork Location: In person

Semi Qualified Company secretary with exp in NBFC

Consilio Resources Pvt. Ltd.

Job description:Job description: Semi-qualified or CS dropoutPosition: Company Secretary We are seeking a semi-qualified or CS dropout with strong knowledge of company law, secretarial compliance, and corporate governance to support our Company Secretary / Legal team. The candidate will assist in ensuring statutory compliance under the Companies Act, 2013 and other applicable laws.Key Responsibilities:<ul><li>Assist in preparing and filing ROC forms and returns (AOC-4, MGT-7, DIR-12, etc.)</li><li>Maintain statutory registers, minutes books, and compliance records.</li><li>Support in drafting board resolutions, notices, agendas, and minutes.</li><li>Coordinate with external consultants, auditors, and regulators as needed.</li><li>Help in annual filings, incorporation of companies, and share transfers.</li><li>Ensure compliance with FEMA, SEBI, and other regulatory frameworks (as applicable).</li><li>Research amendments to corporate laws and prepare compliance updates.</li><li>Handle basic corporate documentation and record management.</li></ul>Required Qualifications:<ul><li>Passed CS Executive or partly completed Professional program, or</li><li>Dropped out after completing substantial part of CS training.</li><li>Bachelor&rsquo;s degree in Commerce / Law / Business Administration preferred.</li></ul>Skills &amp; Competencies:<ul><li>Strong understanding of Companies Act, 2013 and related regulations.</li><li>Proficiency in MCA21 portal and ROC filings.</li><li>Excellent drafting, documentation, and communication skills.</li><li>Good attention to detail and organizational skills.</li><li>Familiarity with compliance management tools (if applicable).</li></ul>Experience:<ul><li>0&ndash;3 years of experience in a CA / CS firm, corporate secretarial department, or legal compliance role.</li></ul>Connect with employer for this opportunity via e-mail bhawna@consilioresources.com orCall - +91 9910087640Job Type: Full-timeJob Type: Full-timePay: &#8377;30,000.00 - &#8377;45,000.00 per monthAbility to commute/relocate:<ul><li>Bangalore, Karnataka: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Experience:<ul><li>total work: 2 years (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>Location:<ul><li>Bangalore, Karnataka (Preferred)</li></ul>Work Location: In person

Semi Qualified Company Secretary

UBI SERVICES

In this role one will assist the main Company Secretary in ensuring compliance with corporate governance standards, regulatory requirements, and best practices across multiple jurisdictions. This role involves supporting the main company secretary in managing the corporate governance functions for companies incorporated in India, Singapore and other jurisdictions, ensuring timely and accurate compliance with legal and regulatory obligations.&middot; Assist the Company Secretary in overseeing and ensuring secretarial compliance with statutory and regulatory requirements.&middot; Prepare and file documents required by regulatory authorities, Internal teams including annual returns, resolutions, RBI flings and other statutory filings.&middot; Maintain and update corporate records, including registers, minute books, and other statutory documents.&middot; Assist in coordinating and organizing meetings of the board of directors, shareholders, and committees, including scheduling, preparing materials, and managing post-meeting follow-up actions.&middot; Assists in the development and implementation of policies and procedures as related to areas.Monitor changes in corporate governance regulations and practices in relevant jurisdictions and assists in compliance.Job Specific skills:&middot; ICSI Membership no.&middot; Knowledge of company law&middot; Strong attention to detail, organizational skills, and ability to manage multiple tasks.&middot; Excellent communication skills, both written and verbal.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and corporate secretarial software.Job Type: Full-timeBenefits:<ul><li>Health insurance</li><li>Leave encashment</li><li>Paid sick time</li></ul>Application Question(s):<ul><li>What is your current CTC in Lacs per annum?</li><li>Are you comfortable with Thane location?</li></ul>Work Location: In person

Opening for Associate Company Secretary

Agraga

Job Title: Company Secretary-Legal Department: Legal &amp; Compliance Location: Mumbai, India (Onsite)- Andheri East. Experience: 3&ndash;6 years Employment Type: Full-TimeAbout AgragaAgraga is a fast-growing, tech-led cross-border logistics platform streamlining freight, warehousing, customs, and trade finance for MSMEs and enterprises. Backed by leading institutional investors, Agraga is redefining how global trade is executed by digitizing the logistics-finance stack.Role OverviewWe are looking for a qualified and detail-oriented Company Secretary (CS) to join our Mumbai office. This role will oversee all corporate secretarial, regulatory, and governance functions and play a key role in supporting investor transactions and fundraising documentation as the company scales its operations in India and abroad.Key ResponsibilitiesSecretarial &amp; Corporate Compliance<ul><li>Manage statutory registers, company records, and minutes of Board, Committee, and General Meetings</li><li>Prepare and file forms with the Registrar of Companies (ROC), including MGT-7, AOC-4, MGT-14, PAS-3, DIR-12, SH-7, etc.</li><li>Draft resolutions, meeting agendas, notices, and minutes in accordance with the Companies Act, 2013</li><li>Ensure timely filings and full compliance with MCA and other regulatory bodies</li></ul>Fundraising &amp; Transaction Support<ul><li>Support the CFO in preparing and reviewing fundraising documentation, including Share Subscription Agreements (SSA), Shareholders&rsquo; Agreements (SHA), board resolutions, and investor consents</li><li>Coordinate cap table updates and share allotments (including CCPS/CCD instruments)</li><li>Liaise with external counsel and investors for due diligence and documentation workflows</li><li>Handle secretarial processes around valuation reports, Form PAS-3, and regulatory compliance for equity issuance</li></ul>Share Capital &amp; ESOP Administration<ul><li>Maintain updated shareholding records and cap tables</li><li>Support design, rollout, and administration of ESOP plans, including drafting resolutions and filings</li><li>Assist in managing share transfers and employee-related equity documentation</li></ul>FEMA/FDI &amp; Cross-Border Compliance<ul><li>Ensure compliance with FEMA regulations for foreign investments, including FC GPR filings, FLA returns, and RBI correspondence</li><li>Support in governance and regulatory compliance for international subsidiaries, where applicable</li></ul>Internal Compliance &amp; Governance<ul><li>Maintain compliance under Shops &amp; Establishments Act, POSH, and other applicable laws</li><li>Collaborate with Finance and HR teams for cross-functional compliance and audits</li><li>Develop and maintain a compliance calendar and documentation archive</li><li>Review and vet contracts for day-to-day business operations</li></ul>Required Qualifications<ul><li>Qualified Company Secretary (ICSI)</li><li>3&ndash;6 years of experience in corporate secretarial roles, ideally in a startup or VC/PE backed company</li><li>Strong knowledge of Companies Act, ROC/MCA procedures, and FEMA regulations</li><li>Prior experience in managing equity raises, due diligence support, and investor documentation</li></ul>Desired Attributes<ul><li>Strong drafting, documentation, and stakeholder coordination skills</li><li>High attention to detail and ability to manage tight timelines</li><li>Ethical, trustworthy, and governance-minded</li><li>Willingness to work in a fast-paced, high-growth environment with high ownership</li></ul>Job Type: Full-timePay: &#8377;90,000.00 - &#8377;100,000.00 per monthBenefits:<ul><li>Health insurance</li><li>Paid sick time</li><li>Provident Fund</li></ul>

Company Secretary & Legal

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