corporate secretary

Bostani

<p><br /><strong>Job Title:</strong> Secretary of the Council<br /><br /><strong>Location:</strong> Ad Dammam, Saudi Arabia<br /><br /><strong>Employment Type:</strong> Full-time<br /><br /><br /><br /><strong>About Bostani</strong><br /><br />Bostani is a premier provider of luxury chocolates, gourmet delicacies, and exquisite corporate gifts. We specialise in creating memorable experiences through our semi-custom and fully bespoke offerings, including elegant gift boxes and event accessories. From weddings and anniversaries to corporate functions, we provide everything needed to ensure any event is a remarkable success. At Bostani, we are dedicated to craftsmanship, quality, and the art of sophisticated gifting.<br /><br /><br /><br /><strong>Job Overview</strong><br /><br />We are seeking a highly experienced and meticulous <strong>Secretary of the Council</strong> to join our executive team in Ad Dammam. This is a critical strategic role responsible for managing all corporate governance and secretarial functions for the company's governing council. The ideal candidate will possess exceptional expertise in corporate law and governance, with a proven track record of <strong>preparing companies for an Initial Public Offering (IPO)</strong>. You will be instrumental in guiding Bostani through the complex regulatory and administrative processes required to become a publicly listed company, ensuring the highest standards of compliance and corporate conduct are met.<br /><br /><br /><br /><strong>Responsibilities</strong><br /><br />• Lead and manage all administrative and procedural aspects of the company's IPO readiness programme.<br /><br />• Act as the primary point of contact for the council, providing comprehensive support and expert advice on all governance matters.<br /><br />• Organise, prepare agendas for, and take minutes of all council and committee meetings, ensuring all action points are followed up.<br /><br />• Coordinate with legal advisors, underwriters, regulatory bodies, and other external stakeholders throughout the IPO process.<br /><br />• Manage the corporate due diligence process, ensuring all documentation is accurate, complete, and readily available.<br /><br />• Develop and implement a robust corporate governance framework that aligns with the requirements for a publicly listed entity in Saudi Arabia.<br /><br />• Ensure the company's full compliance with the Saudi Arabian Companies Law, Capital Market Authority (CMA) regulations, and other relevant legal and statutory requirements.<br /><br />• Maintain all statutory books, including registers of members, directors, and secretaries.<br /><br /><br /><br /><strong>Qualifications</strong><br /><br />• Proven experience in a senior corporate secretarial or governance role, such as Company Secretary or Secretary to the Board.<br /><br />• <strong>Essential:</strong> Demonstrable, hands-on experience of successfully guiding at least one company through the entire IPO process.<br /><br />• In-depth knowledge of corporate law, compliance, and best practices in corporate governance, preferably within Saudi Arabia.<br /><br />• Familiarity with the rules and regulations of the Capital Market Authority (CMA) is highly desirable.<br /><br />• Exceptional organisational, project management, and problem-solving skills.<br /><br />• Meticulous attention to detail and a commitment to accuracy.<br /><br />• Outstanding written and verbal communication skills, with the ability to liaise effectively with senior executives and external advisors.<br /><br />• A high degree of integrity, professionalism, and the ability to handle confidential information with discretion.<br /><br />• A degree in Law, Business Administration, or a related discipline. Professional qualifications (such as ICSA/CGI) would be a significant advantage.<br /><br /> </p>

Council Secretary | IPO Preparation

Itron

<div><div>Itron is innovating new ways for utilities and cities to manage energy and water. We create a more resourceful world to protect essential resources for today and tomorrow. Join us.</div><div></div><div>
This role is a close operational partner to the General Counsel &amp; Corporate Secretary and a central link to and across the CEO, CFO, and the Board of Directors. The position supports corporate governance and public-company deliverables&mdash;including SEC filing workflows, proxy support, and Board and committee meetings&mdash;and manages executive scheduling and travel. Success in this role requires excellent judgment, discretion, and a &ldquo;right-first-time&rdquo; approach to accuracy and process.</div><div></div><div><div>
Duties and Responsibilities<br>
</div><div>
Corporate Governance &amp; Board Support</div><ul><li><div>
Coordinate end‑to‑end logistics for Board of Directors and committee meetings, ensuring agendas, materials, timelines, and follow‑ups are delivered with accuracy and care.</div></li><li><div>
Partner collaboratively with Legal, Finance, HR, Investor Relations, and the Office of the CEO to produce complete, timely, and high‑quality Board and committee materials.</div></li><li><div>
Maintain reliable governance records&mdash;including minutes, resolutions, approvals, and documentation&mdash;in a well‑organized, easy‑to‑retrieve structure.</div></li><li><div>
Support planning and execution of the Annual Shareholder Meeting and proxy process, working closely with internal teams and external advisors.<br>
</div></li></ul><div>
SEC &amp; Public Company Deliverables</div><ul><li><div>
Manage workflows for SEC‑related deliverables and proxy materials, including timelines, document routing, version control, and quality assurance.</div></li><li><div>
Coordinate across contributors to ensure filings and governance‑related documents reflect consistency, accuracy, and accountability.</div></li><li><div>
Support compliance‑adjacent activities such as Rule 16 reporting coordination.</div></li><li><div>
Maintain and support user access to governance‑related systems and platforms, ensuring accuracy, permissions integrity, and operational continuity.<br>
</div></li></ul><div>
Executive Partnership</div><ul><li><div>
Provide proactive, thoughtful calendar leadership for the General Counsel &amp; Corporate Secretary, balancing priorities and anticipating needs.</div></li><li><div>
Prepare the General Counsel for meetings through timely material coordination, context gathering, and logistics management.</div></li><li><div>
Coordinate domestic and international travel, expense reporting, and related logistics to enable smooth, customer‑centric operations.</div></li><li><div>
Serve as a trusted liaison and gatekeeper, handling confidential information with discretion, authenticity, and sound judgment.<br>
</div></li></ul><div>
Operational Excellence &amp; Continuous Improvement</div><ul><li><div>
Enhance and build governance and executive‑support processes&mdash;including workflows, templates, checklists, and tools&mdash;to create repeatable, agile, and high‑quality operational systems.</div></li><li><div>
Identify opportunities for thoughtful automation, improving efficiency while preserving the high‑touch, relationship‑driven nature of executive and Board support.</div></li><li><div>
Uphold Itron&rsquo;s values by modeling collaborative partnership, innovation, and a calm, reliable presence in high‑stakes, fast‑paced environments.<br>
</div></li></ul><div>
Required Skills &amp; Experience</div><ul><li><div>
Demonstrated experience supporting senior executives in a high‑confidentiality or high‑visibility environment.</div></li><li><div>
Strong process orientation with exceptional attention to detail and a &ldquo;right‑first‑time&rdquo; mindset for critical deliverables.</div></li><li><div>
Understanding of corporate governance practices and roles (e.g., C‑Suite, Board of Directors, shareholders).</div></li><li><div>
Proven ability to exercise sound judgment, accountability, and discretion when handling sensitive or confidential matters.</div></li><li><div>
Strong written, verbal, visual, and interpersonal communication skills.</div></li><li><div>
Ability to remain organized, agile, personable, and calm while managing multiple competing priorities.<br>
</div></li></ul><div>
Preferred Skills &amp; Experience</div><ul><li><div>
Prior experience in a public company, governance, regulated environment, or Board‑level support capacity.</div></li><li><div>
Paralegal or corporate governance experience is beneficial but not required.</div></li><li><div>
Experience improving or automating administrative processes and systems.</div></li><li><div>
Familiarity with governance platforms or document‑management systems.<br>
</div></li></ul><div>
Benefits Info:</div><div>
This position also includes a competitive benefit package including; financial, social, health and wellbeing programs, paid vacation, 401k matching, employee stock purchase program, hybrid work schedule, and more!</div><div></div><div><br>
#LI-QW1</div></div><div></div><div>
Itron is committed to building an inclusive and diverse workforce and providing an authentic workplace experience for all employees. If you are excited about this role but your past experiences don't perfectly align with every requirement, we encourage you to apply anyway. In the end, you may be just who we are looking for!<br>
<br>
The successful candidate's starting wage will be determined based on permissible, non-discriminatory factors such as skills and experience.<br>
<br>
Itron is proud to be an Equal Opportunity Employer. If you require an accommodation to apply, please contact a recruiting representative at 1-800-635-5461 or email <div>Accessibility@itron.com</div>.</div><div><br>
Itron is transforming how the world manages energy, water and city services. Our trusted intelligent infrastructure solutions help utilities and cities improve efficiency, build resilience and deliver safe, reliable and affordable service. With edge intelligence, we connect people, data insights and devices so communities can better manage the essential resources they rely on to live. Join us as we create a more resourceful world: <div>www.itron.com</div></div></div><div></div>

Sr Executive Assistant

Lifera

<div>
 <p>
  <strong>
   Area of Responsibilities:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Governance/Board Secretary Services: including but not limited to attending meetings with the General Legal Counsel, distribute meeting agendas and supporting documents, take meeting minutes, prepare resolutions, maintain and file records properly and ensure passed resolutions/recommendations are addressed, monitor deadlines (internal or statutory requirements), support the board for arranging logistics and travel arrangements, liaising with the Public Investment Fund on matters such as: (i) annual Board and Sub-Committee remuneration and allowances; (ii) quarterly reports; (iii) governance frameworks compliance; and (iv) address regular PIF portfolio company requirements.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Day-to-day legal services: including but not limited to legal research and analysis, document review and drafting, legal support to senior attorneys, contractual management by maintaining files, documents, monitoring deadlines, court dates and procedural requirements.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Educational Qualification:
  </strong>
 </p>
 <p>
  Bachelor&rsquo;s degree in law
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Work Experience:
  </strong>
 </p>
 <p>
  4-6 years of experience in the same field.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Skills:
  </strong>
 </p>
 <p>
  Excellent drafting skills, legal research ability, knowledge of governance and general standard business acumen, ideally board secretary experience, fluent English and Arabic speaker.
 </p>
</div>


Legal Counsel

nineDots.io

<div>
 <p>
  <strong>
   Board Secretary
  </strong>
 </p>
 <p>
  Bahrain - Executive Office - Board-Level Exposure
 </p>
 <p>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Join a scaling fintech operating across the GCC, where governance, execution discipline, and leadership alignment are becoming critical to the next phase of growth.
 </p>
 <p>
 </p>
 <p>
  <br/>
 </p>
 <p>
  This is not a traditional company secretary role. This is a high-trust, high-authority position at the centre of the business, ensuring that board decisions translate into execution across technology, product, finance, and growth.
 </p>
 <p>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   The Role:
  </strong>
 </p>
 <p>
  As Executive Governance &amp; Strategy Officer, you will act as the connective tissue between the Board, the CEO, and the C-suite.
 </p>
 <p>
 </p>
 <p>
  <br/>
 </p>
 <p>
  You will own follow-up, accountability, and structure across executive decisions. Every board resolution, CEO directive, and strategic initiative will pass through your oversight to ensure clarity, tracking, and delivery.
 </p>
 <p>
 </p>
 <p>
  <br/>
 </p>
 <p>
  This role requires executive presence, maturity, and confidence. You will challenge, escalate, and enforce accountability when needed.
 </p>
 <p>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What You&rsquo;ll Be Doing:
  </strong>
 </p>
 <ul>
  <li>
   Owning and maintaining the Master Resolution Log across Board and executive meetings.
  </li>
  <li>
   Tracking every action item, commitment, and deadline agreed at leadership level.
  </li>
  <li>
   Proactively following up with C-level executives to ensure delivery.
  </li>
  <li>
   Escalating delays, risks, and governance gaps to senior leadership.
  </li>
  <li>
   Developing and maintaining an Executive Scorecard tracking KPIs across Tech, Product, Finance, and Growth.
  </li>
  <li>
   Monitoring implementation of strategic initiatives across departments.
  </li>
  <li>
   Preparing board-ready briefings, executive summaries, and high-level presentations.
  </li>
  <li>
   Supporting special projects such as license applications, fundraising preparation, or geographic expansion.
  </li>
  <li>
   Maintaining governance calendars, documentation standards, and approval workflows.
  </li>
  <li>
   Acting as a central communication hub across executive leadership levels.
  </li>
 </ul>
 <p>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What You&rsquo;ll Need to Succeed:
  </strong>
 </p>
 <ul>
  <li>
   Around 7+ years&rsquo; experience in executive coordination, governance, strategy, or similar leadership-facing roles.
  </li>
  <li>
   Strong executive presence and the confidence to operate at Board level.
  </li>
  <li>
   Structured, disciplined mindset with high attention to documentation and accountability.
  </li>
  <li>
   Proven ability to drive follow-up and enforce deadlines across senior stakeholders.
  </li>
  <li>
   Experience in fintech, financial services, or regulated environments is advantageous.
  </li>
  <li>
   MBA or relevant postgraduate qualification preferred.
  </li>
  <li>
   Based in Bahrain.
  </li>
 </ul>
 <p>
 </p>
 <p>
  <br/>
 </p>
 <p>
  This role suits someone who thrives on structure, visibility, and impact. Someone comfortable operating behind the scenes while influencing at the highest level.
 </p>
 <p>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What&rsquo;s in It for You:
  </strong>
 </p>
 <ul>
  <li>
   Direct exposure to the CEO and Board.
  </li>
  <li>
   A central, high-trust role in a scaling fintech.
  </li>
  <li>
   Real authority to drive execution discipline across the business.
  </li>
  <li>
   Competitive senior package.
  </li>
  <li>
   The opportunity to shape governance and performance infrastructure at scale.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
 </p>
 <p>
  <strong>
   Next Steps:
  </strong>
 </p>
 <p>
  If you&rsquo;re operating at senior governance or strategy level and want a role with real visibility and influence, send your CV or reach out confidentially to learn more.
 </p>
 <p>
 </p>
 <p>
  <br/>
 </p>
 <p>
  nineDots is Bahrain's only specialist technology &amp; outsourcing recruitment agency advertising this role on behalf of our client.
 </p>
</div>


Board Secretary

Oaktree Capital Management

<div><div>Our company</div><div><br>
Oaktree is a leader among global investment managers specializing in alternative investments, with more than $220 billion in assets under management. The firm emphasizes an opportunistic, value-oriented, and risk-controlled approach to investments in credit, equity, and real estate. The firm has more than 1,400 employees and offices in more than 25 cities worldwide.</div><div></div><div>
We are committed to cultivating an environment that is collaborative, curious, inclusive and honors diversity of thought. Providing training and career development opportunities and emphasizing strong support for our local communities through philanthropic initiatives are essential to our culture.</div><div></div><div>
For additional information please visit our website at <div>www.oaktreecapital.com</div></div><div></div><div>
Scope and Responsibilities:</div><div></div><div>
Based in India, the role requires a highly organized, detail-oriented and process-driven professional to provide support to the Luxembourg Legal team in connection with the approval of annual accounts for Luxembourg companies. This position involves close coordination with internal and external stakeholders and ownership of end-to-end documentation and process tracking.</div><div></div><div>
Key responsibilities include:</div><ul><li>
Preparing and generating all documentation required for the approval of annual accounts (including board minutes, powers of attorney, and shareholder resolutions) using Oaktree&rsquo;s IT solution;</li><li>
Developing strong expertise in Docify and taking ownership of templates related to annual accounts, including maintaining and updating templates as required;</li><li>
Liaising with internal managers and external directors to coordinate and schedule board meetings for the approval of annual accounts, and guiding managers through the accounts and proposed allocation of results;</li><li>
Managing the collection of signatures on powers of attorney in advance of board meetings, as well as on board minutes following meeting completion;</li><li>
Coordinating closely with the Finance team to ensure accurate allocation of results within legal documentation;</li><li>
Liaising with external parties to obtain shareholder signatures on resolutions related to the approval of annual accounts;</li><li>
Maintaining shared mailboxes and managing multiple trackers to ensure timely progress and accurate recordkeeping;</li><li>
Monitoring progress and providing regular updates to various investment strategies and management through the preparation of reports;</li><li>
Working closely with the Administrative Assistant to ensure the electronic filing and proper archiving of all documentation related to the approval of accounts;</li><li>
Assisting with the filing of annual accounts on the Luxembourg Business and Commerce Register platform;</li><li>
Assisting with additional legal or operational projects as required.</li></ul><div></div><div>
Experience required:</div><div></div><ul><li>
At least 4-5 years in a corporate secretarial/paralegal function (experience with Luxembourg corporate structure is a strong asset);</li><li>
Experience in managing a large number of requests and demonstrating an exceptional focus on prioritizing tasks and meeting deadlines; and</li><li>
Strong organizational skills and good knowledge of the Microsoft Office pack, Adobe, etc.</li></ul><div></div><div>
Personal attributes:</div><ul><li>
Excellent interpersonal, verbal and written communication skills;</li><li>
Self-starter with commercial sensibility and a proven ability to take initiative and solve problems as they arise;</li><li>
Demonstrates clear ownership of tasks through to completion;</li><li>
Hard-working with strong dedication to the position, the team, and Oaktree;</li><li>
Ability to build good working relationships and gain confidence of others;</li><li>
Team-oriented with strong integrity and professionalism; and</li><li>
Willingness to listen to feedback, collaborate to solve challenges raised and work to implement sustainable improvements.</li></ul><div></div><div>
Education:</div><ul><li>
Qualified CS and bachelor&rsquo;s degree.</li><li>
Fluency in English; proficiency in French or German is considered an asset.</li></ul><div></div><div>
Equal Opportunity Employment Policy</div><div></div><div>
Oaktree is committed to diversity and to equal opportunity employment. Oaktree does not make employment decisions on the basis of race, creed, color, ethnicity, national origin, citizenship, religion, sex, sexual orientation, gender identity, gender expression, age, past or present physical or mental disability, HIV status, medical condition as defined by state law (genetic characteristics or cancer), pregnancy, childbirth and related medical conditions, veteran status, military service, marital status, familial status, genetic information, domestic violence victim status or any other classification protected by applicable federal, state and local laws and ordinances. This policy applies to hiring, placement, internal promotions, training, opportunities for advancement, recruitment advertising, transfers, demotions, layoffs, terminations, recruitment advertising, rates of pay and other forms of compensation and all other terms, conditions and privileges of employment. This policy applies to all Oaktree applicants, employees, clients, and contractors. Staff members wishing to report violations or suspected violations of this policy should contact the head of their department or Human Resources.</div><div></div><div>
For positions based in Los Angeles</div><div></div><div>
For those applying for a position in the city of Los Angeles, the firm will consider for employment qualified applicants with a criminal history in a manner consistent with applicable federal, state and local law.</div></div>

Company Secretary, Associate

Madrid Law Firm

<p><b>Job Overview</b><br/>We are seeking a detail-oriented and organized Legal Secretary to join our dynamic legal team. The ideal candidate will provide essential executive administrative support, ensuring the smooth operation of our office while assisting with various legal tasks. This role is particularly focused on corporate/business law, requiring proficiency in legal drafting and document management. The successful candidate will be adept at managing multiple priorities and will play a crucial role in supporting our attorneys in litigation processes. PLEASE-Only candidates with relevant experience should apply. This position requires experience in this field.</p><p><b>Responsibilities</b></p><ul><li>Provide executive administrative support to attorneys, including managing calendars, scheduling appointments, and organizing meetings.</li><li>Draft, proofread, and edit legal documents such as pleadings, motions, and correspondence to ensure accuracy and compliance with legal standards.</li><li>Conduct legal research to assist in case preparation and strategy development.</li><li>Maintain organized files using document management systems, ensuring all records are current and easily accessible.</li><li>Utilize software for efficient file management and document retrieval.</li><li>Assist in project management tasks related to case files and deadlines.</li><li>Communicate effectively with clients, opposing counsel, and court personnel as needed.</li><li>Support the litigation process by preparing trial binders and exhibits.</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience as a Legal Secretary or in a similar administrative role within a law firm.</li><li>Strong knowledge of corporate/business practices is preferred.</li><li>Proficiency in legal drafting and document management systems.</li><li>Excellent proofreading skills with keen attention to detail.</li><li>Ability to conduct thorough research efficiently.</li><li>Strong organizational skills with the ability to manage multiple tasks simultaneously.</li><li>Effective communication skills, both written and verbal.</li><li>A proactive approach to problem-solving and project management.</li></ul><p>If you are passionate about the legal field and possess the necessary skills to thrive as a Legal Secretary, we encourage you to apply for this exciting opportunity.</p><p>Job Type: Full-time</p><p>Pay: From $17.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Free parking</li><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Professional development assistance</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Legal Secretary

Talaat Moustafa Group

<div>
 <p>
  <strong>
   Job Summary:
  </strong>
 </p>
 <p>
  We are seeking a highly professional and detail-oriented
  <strong>
   Executive Secretary
  </strong>
  to provide comprehensive administrative support to our senior management team. Acting as the primary point of contact for the executive office, you will handle sensitive information, manage complex schedules, and ensure that the executive's daily operations run seamlessly within our Al Dokki real estate hub.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Serve as the primary point of contact and "gatekeeper" for senior management, managing all incoming calls, emails, and visitors.
  </li>
  <li>
   Proactively manage complex calendars, scheduling meetings, appointments, and travel arrangements to optimize the executive's time.
  </li>
  <li>
   Draft, review, and edit high-level correspondence, reports, and presentations, ensuring accuracy and professional formatting.
  </li>
  <li>
   Handle sensitive property-related documentation, including contracts, legal paperwork, and confidential client records.
  </li>
  <li>
   Organize board meetings and executive sessions, including preparing agendas, taking minutes, and tracking follow-up actions.
  </li>
  <li>
   Coordinate communication between the executive office and internal departments (Sales, Leasing, Legal) to ensure corporate directives are met.
  </li>
  <li>
   Maintain an organized physical and digital filing system for all corporate and property-related records.
  </li>
  <li>
   Handle confidential information with the highest level of professionalism and integrity.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Qualifications
 </p>
 <ul>
  <li>
   <strong>
    Education:
   </strong>
   Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field.
  </li>
  <li>
   <strong>
    Experience:
   </strong>
   Proven experience as an Executive Secretary or Personal Assistant, preferably within the Real Estate or Construction industry.
  </li>
  <li>
   <strong>
    Communication:
   </strong>
   Exceptional verbal and written communication skills in both Arabic and English.
  </li>
  <li>
   <strong>
    Tech Proficiency:
   </strong>
   Advanced skills in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
  </li>
  <li>
   <strong>
    Organization:
   </strong>
   Superior multitasking abilities with a keen eye for detail.
  </li>
 </ul>
</div>


Executive Secretary

Search 9640+ Corporate secretary jobs near you this March. New roles added regularly across leading industries. Apply today.