corporate travel coordinator

Greenstone

We are looking for a highly-organized and motivated professional to join our team in Dubai. This role is central to the success of our roadshows across the GCC region, ensuring seamless travel, logistics, and expenses for both our Investor Relations Professionals and visiting Global Fund Managers.You ll be the point of contact that makes everything run smoothly - from coordinating VIP travel and vendor negotiations to managing itineraries, compliance, and on-the-ground logistics. This is an opportunity to work in a fast-paced, client-facing environment, directly contributing to the execution of high-profile roadshows that connect world-leading fund managers with regional investors.???? What You ll DoCoordinate all travel, logistics, and expense management for roadshows across the GCC.Build strong relationships with Global Fund Managers, their EAs, and Greenstone s Investor Relations team.Manage vendor partnerships (airlines, hotels, transport) and negotiate competitive corporate rates.Act as the go-to support during roadshows, ensuring safety, efficiency, and top-tier client service.Ensure compliance and accurate documentation of all travel-related activity.???? What We re Looking ForExperience managing VIP travel and logistics.Strong vendor management and negotiation skills.Excellent client service, emotional intelligence, and the ability to remain calm under pressure.A self-starter with meticulous attention to detail and the ability to juggle multiple roadshows at once

Corporate Travel Coordinator

Duserve Facilities Management

Summary: The Travel Coordinator is responsible for ensuring efficient, cost-effective, and high-quality travel arrangements for Richemont employees. This role focuses on monitoring travel bookings made by staff, maintaining service quality standards, and acting as a point of contact for staff complaints and concerns related to travel services. The Travel Coordinator will not be directly responsible for booking travel. Key Responsibilities: • Travel Monitoring &amp; Quality Control: • Monitor travel arrangements booked by staff members (via being copied on communications) to ensure compliance with company policy and employee needs. • Proactively identify potential issues or deviations from company travel policies in staff-booked travel. • Develop and implement service quality standards and metrics for travel services, focusing on the booking process and vendor performance. • Conduct regular audits of travel arrangements to ensure compliance with company policies and quality standards. • Gather feedback from employees on their travel experiences and use this information to improve service delivery. • Complaint Resolution: • Serve as the primary point of contact for staff complaints and concerns related to travel services. • Investigate and resolve travel-related issues promptly and effectively, even when the booking was self-managed. • Document all complaints and resolutions in a clear and organized manner. • Escalate complex or unresolved issues to the appropriate stakeholders. • Policy Compliance: • Ensure all travel arrangements comply with company travel policies and procedures. • Stay up-to-date on changes to travel policies and regulations. • Educate employees on travel policies and best practices. • Provide guidance and clarification to staff members regarding travel policies and booking procedures. • Vendor Management: • Build and maintain strong relationships with travel vendors. • Evaluate vendor performance and provide feedback, even when staff members are booking directly. • Negotiate contracts and service agreements with vendors (though not directly booking). • Reporting and Analysis: • Prepare regular reports on travel activity and service quality. • Analyze travel data to identify trends and opportunities for improvement. • Provide recommendations to management on ways to optimize travel services, including potential changes to self-booking policies or vendor selection. • Experience: • Experience in travel coordination, corporate travel management, or a related role is a added plus. • Experience in service quality control and complaint resolution. • Skills: • Excellent communication and interpersonal skills. • Strong problem-solving and conflict-resolution skills. • Familiarity with travel booking systems • Strong organizational and time-management skills. • Ability to work independently and as part of a team. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). • Other: • Ability to handle sensitive and confidential information with discretion. • Customer-focused attitude and a commitment to providing excellent service. Location: Dubai, UAE

Travel Coordinator

IHG Hotels & Resorts

Job Title IT Coordinator voco Hotels Dubai, UAE Job Description IT Coordinator voco Hotels Dubai, UAE Position Overview voco Hotels, part of IHG Hotels &amp; Resorts, is seeking a skilled and proactive IT Coordinator to maintain smooth daily hotel operations through reliable technology infrastructure and cybersecurity. The role ensures that all hardware, software, and network systems are functioning efficiently, supporting exceptional guest and staff experiences in a fast-paced hospitality environment. Job Details Country: UAE City: Dubai Industry: Hospitality / Hotels Function: Information Technology (IT) Gender: Any Candidate Nationality: Any Job Type: Full-time Key Responsibilities * Manage installation, configuration, and maintenance of all hotel IT systems, including computers, servers, and network equipment. * Monitor system performance, troubleshoot issues, and coordinate repairs with vendors or service providers. * Maintain hardware and software inventory records and update system documentation regularly. * Oversee network security and implement protocols to protect data integrity and privacy. * Administer user accounts, permissions, and passwords following IHG standards and security policies. * Provide technical support to hotel staff across departments, ensuring minimal disruption to operations. * Maintain, back up, and recover data in accordance with corporate IT standards. * Ensure compliance with PCI DSS and other information security standards for payment systems. * Collaborate with IHG s corporate IT team for updates, integrations, and technology rollouts. * Conduct system audits, report findings, and recommend improvements for better efficiency and safety. Ideal Profile * Diploma or vocational certificate in Computer Science, Information Technology, or a related field. * At least 1 year of experience in IT operations, preferably in the hospitality industry. * Proficiency in networking, database systems, and operating systems (Windows, LAN/WAN, POS). * Basic understanding of data security, firewalls, antivirus management, and cloud systems. * Strong troubleshooting, analytical, and problem-solving abilities. * Ability to multitask, prioritize, and work under pressure in a busy hotel environment. * Excellent communication and teamwork skills. * Familiarity with hospitality systems such as Opera PMS, Micros POS, or similar platforms is an advantage. Skills Set * Network Administration * Hardware &amp; Software Troubleshooting * Data Security / PCI DSS Compliance * System Maintenance &amp; Backup * Technical Support &amp; Documentation * Problem Solving &amp; Team Collaboration

IT Coordinator voco Hotels Dubai, UAE

IST Networks

<div>
 
 
 About the job:
 
 
 
 
 
 
 We&rsquo;re seeking a detail-oriented and proactive Travel Administrator to manage and coordinate all aspects of corporate travel for our team. You&rsquo;ll play a key role in ensuring smooth travel experiences, managing bookings, and maintaining cost efficiency
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Coordinate domestic and international travel arrangements for employees and executives
 </li>
 <li>
 Book flights, hotels, transportation, and travel insurance
 </li>
 <li>
 Ensure compliance with company travel policies and budget guidelines
 </li>
 <li>
 Maintain accurate travel records and expense reports
 </li>
 <li>
 Liaise with travel agencies and vendors for best rates and services
 </li>
 <li>
 Provide visa and documentation support when needed
 </li>
 <li>
 Monitor travel trends and suggest improvements to travel processes
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 
 
 
 <ul>
 <li>
 Proven experience in travel administration or a similar role
 </li>
 <li>
 Strong organizational and multitasking skills
 </li>
 <li>
 Excellent communication and negotiation abilities
 </li>
 <li>
 Familiarity with travel booking platforms and expense management tools
 </li>
 <li>
 Ability to work under pressure and meet tight deadlines
 </li>
 <li>
 Knowledge of visa requirements and international travel protocols is a plus
 </li>
 </ul>
</div>

Travel Administrator

Godrej Industries Group

<div>
 
 
 Location: Mumbai, India
 
 
 
 
 Job Type: Permanent, Full-time
 
 
 
 
 
 
 
 
 
 
 Godrej Industries Group
 
 
 
 Godrej Industries Group (GIG) is a vibrant group of listed Godrej companies. It has a clear focus and significant interests in Chemicals, FMCG, Real Estate, Agriculture and Financial Services, through subsidiaries and associate companies, across 18 countries. Godrej Industries Ltd. is the holding company of the Godrej Group. At GIG we seek to achieve growth through fostering an inspiring place to work, while inculcating shared value through a philosophy of &lsquo;Good &amp; Green&rsquo;.
 
 
 
 
 
 
 
 
 
 What impact will you create?
 
 
 
 Cloud computing continues to allow us to modernize and consolidate IT infrastructure, automate workloads, and pursue next-generation innovation. To continue this transformation, we&rsquo;re seeking an experienced cloud engineer with expertise in the daily operation, strategy, design, development, and implementation of large-scale projects in the cloud. The ideal candidate is experienced in cloud-based tech, with a firm grasp of emerging technologies, platforms, and applications, and ability to customize them to help our business become more secure and efficient. Extensive knowledge of cloud maintenance, experience managing workloads, and advanced industry knowledge is key to keeping us on the cutting edge. From day one, you&rsquo;ll have an immediate impact on the day-to-day efficiency of our IT operations, and an ongoing impact on our overall growth. In this role, you will be responsible for managing all aspects of Public Cloud. You will partner with business IT teams to manage daily operations and execute projects and provide support. You need to develop strong business relationships, provide excellent customer services, and communicate appropriately across multiple levels within the organization.
 
 
 
 
 
 
 
 
 
 
 
 
 Role Overview
 
 
 
 We are looking for a highly driven and detail-oriented Senior Executive to manage our organization&rsquo;s complete Corporate Travel &amp; Events portfolio. This role will be responsible for managing air travel, hotels, cabs, forex, MICE &amp; events, along with overseeing our Travel Technology platform, expense portal, partnerships, and card programs. The ideal candidate will bring strong vendor management, negotiation, and process optimization skills to ensure cost efficiency, compliance, and exceptional traveller experience.
 
 
 
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Corporate Travel Management
 </li>
 <li>
 Oversee domestic and international air travel bookings through Travel Management Companies,
 </li>
 <li>
 ensuring a smooth and hassle-free traveller experience.
 </li>
 <li>
 Handle hotel, cab, and ground transport arrangements through approved partners.
 </li>
 <li>
 Monitor travel policy adherence and track exceptions.
 </li>
 <li>
 Drive cost optimization through analysis and strategic negotiations.
 </li>
 <li>
 Travel Technology Platform
 </li>
 <li>
 Administer and enhance the corporate travel booking platform for usability, compliance, and adoption.
 </li>
 <li>
 Work with tech teams and vendors to resolve issues, enable new features, and optimize workflows.
 </li>
 <li>
 Drive digital adoption and process automation to improve traveller convenience.
 </li>
 <li>
 Partnerships &amp; Contracts
 </li>
 <li>
 Negotiate and manage contracts with airlines, hotels, cab providers, forex vendors, and event agencies.
 </li>
 <li>
 Build strong partnerships with TMCs (Travel Management Companies), banks, and other ecosystem partners.
 </li>
 <li>
 Monitor SLAs, vendor performance, and compliance with corporate guidelines.
 </li>
 <li>
 MICE &amp; Events
 </li>
 <li>
 Plan and execute conferences, offsites, incentive programs, and corporate events.
 </li>
 <li>
 Ensure cost-effective vendor management while maintaining service quality and branding standards.
 </li>
 <li>
 Coordinate logistics, budgeting, and execution end-to-end.
 </li>
 <li>
 Expense &amp; Payment Solutions
 </li>
 <li>
 Oversee and manage the expense portal for official claims.
 </li>
 <li>
 Ensure timely claim settlements and compliance with audit requirements.
 </li>
 <li>
 Forex &amp; Card Partnerships
 </li>
 <li>
 Manage corporate forex requirements for international travellers on the technology platform
 </li>
 <li>
 Drive partnerships with card issuers for corporate and business travel cards.
 </li>
 <li>
 Ensure smooth operations, cost benefits, and policy adherence.
 </li>
 <li>
 Governance &amp; Reporting
 </li>
 <li>
 Publish periodic MIS reports, dashboards, and spend analytics.
 </li>
 <li>
 Track cost savings and efficiency improvements.
 </li>
 <li>
 Support internal audits and ensure regulatory compliance.
 </li>
 </ul>
 
 
 
 
 
 Key Skills &amp; Competencies
 
 
 <ul>
 <li>
 Deep knowledge of corporate travel operations, travel tech platforms, and vendor ecosystems.
 </li>
 <li>
 Strong negotiation, partnership, and contract management skills.
 </li>
 <li>
 Excellent stakeholder management across internal functions and external partners.
 </li>
 <li>
 Proficiency in MS Excel, PowerPoint, and expense management tools.
 </li>
 <li>
 High attention to detail with ability to multitask in a fast-paced environment.
 </li>
 </ul>
 
 
 
 
 
 Qualification &amp; Experience
 
 
 <ul>
 <li>
 Graduate/Postgraduate (preferably in Travel, Hospitality, or Business Administration).
 </li>
 <li>
 5&ndash;8 years of relevant experience in corporate travel, events, and travel tech platforms.
 </li>
 <li>
 Hands-on experience in managing airlines, hotels, cabs, forex, and card programs.
 </li>
 <li>
 Exposure to digital travel tools / expense portals is strongly preferred.
 </li>
 </ul>
 
 
</div>

Senior Executive - Corporate Travel & Events

MTS Globe

<div>Company - Desert Gate Tourism - UAE

An organization built on professionalism, extensive experience, and guest-centricity, Desert Gate was the long-sought dream of a visionary who established the company in 2004 as a supplier of the local needs of top-level tour operators in the UAE. Today, it is a full-fledged premium DMC, serving the seven emirates of the UAE, Oman, the Maldives, and its newest destinations Qatar and Mauritius. Over the years, the company has been recognised and rewarded for its innovative approach to product design as well as providing top notch service to its guests.

With a solid financial base complemented by a well-proven, reliable top management boasting 75 years of combined experience in the travel industry, Desert Gate envisions becoming the number one luxury travel group in the Gulf region, with a plan to expand its services to other destinations that are culturally connected to its home market.

Desert Gate is part of the MTS Globe group (www.mtsglobe.com) and through that partnership has access to the best-in-class technology and cleanest XML feed in the industry. Also, as a traditional DMC, Desert Gate has all you can expect from a first-rate ground handler, such as excellent contracting, creative excursions, and superior in-resort service levels.

We are seeking a proactive, confident and customer-focused Guest Advisor to provide excellent customer service to hotel guests in addition to engaging and selling tours of UAE attractions. The role is focused on welcoming guests, assisting with hotel check-in when required, answering guest queries, and ensuring a positive overall experience.
We are seeking a proactive and detail-oriented Sales Coordinator to support the CIS Sales Team. The role focuses on providing administrative, sales, and operational support to enhance market performance, maintain client satisfaction, and ensure smooth internal coordination.

The ideal candidate for the Sales Coordinator role is an efficient multitasker with a good understanding of the tourism industry, particularly the Russian and CIS markets.

They are organised, collaborative, and enthusiastic about supporting sales activities and customer service excellence.

MAIN TASKS &amp; RESPONSIBILITIES

Sales Support &amp; Coordination
<ul><li>
Assist the Associate Directors in managing inquiries, preparing proposals, and following up with clients/partners</li>
<li>Maintain up-to-date CRM records on sales activities, bookings, and client interactions.</li>
<li>Prepare quotations, contracts, and documentation for tourism packages and services.</li>
<li>Organize site inspections in collaboration with the sales team.</li>
<li>Assist in organizing meetings, conferences, and FAM trips.</li>
</ul>
Marketing Coordination
<ul><li>
Work with the Marketing team to support campaign development and execution.</li>
<li>Coordinate the calendar for flash sales and promotions.</li>
<li>Collaborate with the contracting team on rate negotiations and follow-up.</li>
</ul>
Market Research &amp; Reporting
<ul><li>
Conduct market research to identify trends, competitor activities, and new opportunities in the CIS region.</li>
<li>Prepare and submit sales reports, including sales calls, new account developments, and forecasts.</li>
<li>Support Directors in compiling reports on market performance and client feedback.</li>
</ul>
Client Follow-Up
<ul><li>
Coordinate VIP and large group arrivals in collaboration with operations and customer service.</li>
<li>Assist in managing high-profile guests and special requests to ensure satisfaction.</li>
<li>Support Associate Directors with large or complex booking files and client adjustments, ensuring seamless communication and service delivery.</li>
</ul>
General Administrative Support
<ul><li>
Assist visitors to CIS department</li>
<li>Organise physical and electronic files, maintain databases, and prepare presentations.</li>
<li>Provide admin support including photocopying, filing, invoice processing, and financial data preparation.</li>
<li>Undertake any additional tasks assigned by the Department Head.</li></ul></div>
 
<div>EDUCATION &amp; PROFESSIONAL QUALIFICATION
<ul><li>
Bachelor&rsquo;s degree in business, Hospitality, Marketing or Tourism or related field</li>
</ul>
EXPERIENCE &amp; SKILLS
<ul><li>
Industry Experience &ndash; Minimum of 3 years of experience in a similar support role, preferably within a Destination Management Company (DMC) or the travel &amp; hospitality industry.</li>
<li>Market knowledge &ndash; Understanding of the Russia and CIS tourism market is preferred.</li>
<li>Communication - good interpersonal and communication skills. Fluency in English and Russian is mandatory.</li>
<li>Technical Acumen &ndash; proficiency in CRM systems and/or sales tools would be an advantage</li>
</ul>
CANDIDATE PROFILE
<ul><li>
Detail Oriented &ndash; accurate with documentation and reporting</li>
<li>Team Player &ndash; works effectively in a cross-functional environment.</li>
<li>Service-Oriented - Committed to delivering excellent customer experiences.</li>
<li>Proactive &ndash; takes initiative and manages time efficiently.</li>
<li>Adaptability &ndash; thrives in a dynamic and fast-paced environment.</li></ul></div>

Sales Coordinator - CIS Business - DMC/Tourism

The First Group

To successful candidates, we offer a diverse progressive corporate working environment with clear growth potential along with award winning sales &amp; marketing tools, a state of the art showroom featuring Dubai s only virtual helicopter tour and endorsements from a number of international sporting celebrities.



Job Description <div>
<div>
<div>
We are seeking a highly motivated and skilled professional to join our Customer Service &amp; Reservation team . This role is pivotal in ensuring exceptional service delivery, smooth travel arrangements, and effective internal and external coordination. The ideal candidate will have strong organizational abilities, excellent communication skills, and a passion for delivering outstanding client experiences. Key Responsibilities Travel Coordination <ul> <li> Liaise with clients and members to confirm preferred travel dates and arrangements. </li> <li> Coordinate with hotel reservations to secure bookings according to client needs. </li> </ul> Internal Coordination <ul> <li> Collaborate across departments to maintain smooth operations. </li> <li> Serve as a link between teams to facilitate communication and resolve issues promptly. </li> </ul> Primary Point of Contact <ul> <li> Act as the main liaison between the operations team and members, ensuring regular updates and quick problem resolution. </li> </ul> Administrative Duties <ul> <li> Prepare accurate reports and maintain up-to-date records of travel plans, communications, and departmental activities. </li> </ul> Customer Service <ul> <li> Respond to client inquiries and provide exceptional service to enhance satisfaction. </li> <li> Address concerns efficiently and escalate when needed. </li> </ul> Operational Support <ul> <li> Assist with daily operational tasks to meet departmental objectives. </li> <li> Identify and recommend process improvements for greater efficiency. </li> </ul>
</div>
</div>
</div>
Desired Skill &amp; Expertise <div>
<div>
<div>
<ul> <li> Trilingual (Arabic , French and English is a must).</li> <li> Previous experience in Hotels Reservations , customer service or travel coordination roles is preferred.</li> <li> Strong communication and interpersonal skills.</li> <li> Proficiency in Microsoft Office Suite (Excel, Word, Outlook).</li> <li> Ability to multitask and effectively prioritize tasks in a fast-paced environment.</li> <li> Excellent organizational and problem-solving skills.</li> </ul> Key Competencies <ul> <li> Communication Skills: Ability to interact effectively with clients, members, and internal teams.</li> <li> Customer Focus: Strong dedication to ensuring excellent client satisfaction.</li> <li> Organization: Exceptional attention to detail and ability to manage multiple tasks.</li> <li> Teamwork: Ability to work collaboratively with various departments.</li> <li> Problem-Solving: Proactive approach to identifying and addressing challenges.</li></ul></div></div></div>

Travel and Coordination Executive

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