court administrative assistant

City of Jennings

<p>The City of Jennings is accepting applications for the Court Clerk position. Duties include routine clerical and administrative support work for the Municipal court, including computer data entry and retrieval, collecting fines during court, and interacting with the public at the counter and by phone.</p><p>The position is full-time, Monday through Friday, with additional work on Tuesday evenings from approximately 5:00 p.m. to 11:00 p.m. Prior court or related experience preferred. The hourly rate for this role is $17.66</p><p><b>Duties</b></p><ul><li>Manage and maintain court records, ensuring accuracy and confidentiality.</li><li>Assist in the preparation of court documents and legal filings.</li><li>Handle cash transactions related to court fees and fines.</li><li>Provide customer service by answering inquiries from the public, attorneys, and other stakeholders.</li><li>Perform data entry tasks to update case information in databases.</li><li>Conduct legal research as needed to support court operations.</li><li>Draft legal documents under the supervision of judges or attorneys.</li><li>Organize and file documents in accordance with established procedures.</li><li>Collaborate with other court personnel to facilitate efficient case management.</li></ul><p><b>Experience</b><br/>Candidates should have a background that includes:</p><ul><li>Experience in cash handling and financial transactions.</li><li>Familiarity with paralegal duties or legal administrative tasks.</li><li>Proven customer service skills, with the ability to communicate effectively with diverse individuals.</li><li>Proficiency in word processing and office software applications.</li><li>Experience with data entry and maintaining accurate records.</li><li>Knowledge of legal drafting processes is a plus.</li><li>Strong organizational skills with an emphasis on attention to detail.</li></ul><p>This position is essential for ensuring that the judicial system operates effectively while providing support to all involved parties. If you are passionate about contributing to the legal field and possess the necessary skills, we encourage you to apply for this rewarding opportunity as a Court Clerk.</p><p>Application is available at Jennings City Hall or online at www.cityofjennings.org. <i>The application and resume must be submitted together</i>. NO RESUMES ACCEPTED WITHOUT COMPLETION OF OUR APPLICATION! Completed applications with resumes may be delivered to City Hall, mailed, emailed to hr@cityofjennings.org or faxed to 314-388-3999.</p><p>Job Type: Full-time</p><p>Pay: $17.66 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Professional development assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Court Clerk

CITY OF LEON VALLEY

<p>Overview:</p><p>We are seeking a detail-oriented and organized individual to join our team as a Court Clerk. Under the general supervision of the Senior Court Clerk. This position is responsible for assisting with the City&rsquo;s day-to-day operations of the business office and municipal court. This position processes heavy volumes of municipal court citations and transactions and performs various administrative duties. Qualified person must have knowledge of municipal court proceedings.</p><p><b>Requirements:</b></p><ul><li>High School Diploma or GED.</li><li><b>Knowledge of municipal court proceedings.</b></li><li>Knowledge and understanding of basic operational, technical, and office processes.</li><li>Working knowledge of Microsoft Word, Excel, and Power Point.</li><li>Strong organizational skills with attention to detail.</li><li>Over one-year of municipal court experience.</li><li>Texas Municipal Court Certification.</li><li>Working knowledge of InCode, Court Management Software,</li><li>Preferred Bilingual: English/Spanish</li></ul><p>Duties:</p><ul><li>Assist with all court activities by performing complicated administrative duties and clerical functions.</li><li>Provides ministerial support and data entry for all court activities.</li><li>Assist with processing court cases and prepares documents for all court proceedings.</li><li>Contacts defendants, prosecutors, defense attorneys, officers and others regarding court appearances and non-compliance issues.</li><li>Assist Judge in the courtroom, monitors and attends to juror needs, coordinate courtroom activity.</li><li>Processes utility billing, municipal court cases, and other departmental payments.</li><li>Performs end-of-day daily cash reports and close out reports.</li><li>Assist customers with questions of business office practices, city codes and policies, park reservation system, and other departmental operations.</li></ul><p>If you possess the necessary skills and are interested in this position, we encourage you to apply for this position. For a complete copy of the job description and employment application, visit the city&rsquo;s website at https://www.leonvalleytexas.gov/hr/page/employment-opportunities.</p><p>This position is open until filled. AA/EOE/ADA</p><p>Job Type: Full-time</p><p>Pay: $20.50 per hour</p><p>Benefits:</p><ul><li>457(b)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Application Question(s):</p><ul><li>Do have working knowledge of municipal court proceedings?</li><li>Do you have over one-year of municipal court work experience?</li></ul><p>Experience:</p><ul><li>Municipal Court: 1 year (Preferred)</li></ul><p>Language:</p><ul><li>Bilingual: English and Spanish (Preferred)</li></ul><p>License/Certification:</p><ul><li>Texas Municipal Court Clerks Certification (Preferred)</li></ul><p>Ability to Commute:</p><ul><li>San Antonio, TX 78238 (Required)</li></ul><p>Work Location: In person</p>

Municipal Court Clerk

County of Newaygo

JOB
<br>The Circuit Court Clerk/Recorder performs various functions in the Circuit Court. Responsible for the recording of all hearings in the Circuit Court and providing all transcripts as required by law, while meeting and maintaining proper certification as required by the Michigan Electronic Court Recorders Association (MECRA) and the State Court Administrative Office (SCAO). Maintains working knowledge of numerous functional areas of the court, primarily for the domestic caseload, however, would also include, but not limited to, functional areas in the Circuit Court Administrative Services, juvenile services (abuse/neglect, adoption and juvenile caseloads), criminal caseloads, civil caseloads and other programs and services offered by the court. Serves as primary point person for citizens, agencies and attorneys for all case management matters regarding judicial and court calendars. Utilizes various computer systems to maintain a proper record of case events and filings and reviews reports to ensure that the proper guidelines are achieved. Reviews all incoming orders and provides assistance to judges regarding all matters. Assists and coordinates with the Newaygo County Circuit Court Clerk’s Office, Friend of the Court, and other agencies for proper execution of court processes.Newaygo County offers a generous fringe benefit package which includes retirement and health insurance with no payroll deduction. Additionally, longevity pay increases are available beyond the top hourly rate as listed above.
<br><br>
EXAMPLE OF DUTIES
<br>1. Receives petitions from the prosecuting attorney and enters all cases into the computer. Sets all hearings within statutory time frames and in compliance with court rules for both delinquency and neglect cases. Serves as the primary contact, both in and out of the courtroom, regarding all case types for case initiation and progression through the stages of the legal system by setting hearings within statutory time frames, preparing orders/documents and maintaining the court record. Receives neglect and abuse and/or juvenile, adoption, name change, and emancipation petitions, domestic/civil filings and criminal complaints and enters all case information in the computer system. Provides notices to various agencies, attorneys and parties.2. Maintains the court docket by coordinating schedules via trial court calendars, motion/docket books and goldenrod calendar with attorneys, the prosecuting attorney, Department of Health and Human Services (DHHS), Newaygo County Jail and other agencies as needed. Coordinates judicial vacations and other important dates for both Newaygo and Oceana counties as part of the 27th Judicial Circuit. Responsible for conveyance of schedule information to security as necessary to maintain client and staff safety. Coordinates the use of Polycom with attorneys and the Michigan Department of Corrections (MDOC) for various hearings and ensures that the Polycom equipment is functioning properly. Ensures prisoner participation in court proceedings and assists parties appearing by phone, or other media methods, for various court hearings at the discretion of the presiding judge.3. Pulls files for court hearings scheduled for Newaygo County Circuit Court. Reviews files of matters to ensure proper notice and that all necessary materials and orders to conduct the hearing are included in the file.4. Prepares orders and legal documents required for abuse/neglect, adoption, name change, emancipation, civil/domestic criminal and juvenile files. Evaluates and generates the correct notice required by statue utilizing personal service and publication.5. Reviews files after court hearings and dockets appropriate entries. Sets next hearing date as needed and completes other case management tasks dictated by case type for any abuse/neglect, adoption, name change, emancipation, civil/domestic, criminal or juvenile matters.6. Reviews all orders and documents submitted for judicial signature or review to ensure compliance with court rules and legal requirements for any Newaygo County Circuit Court matter. Responsible for obtaining judge’s signature and prepares various orders as requested. Assesses incoming emergency ex parte orders to ensure they are properly formatted by attorneys/parties and contacts judges for further decision. Responsible for educating parties regarding the ex parte process as needed and acts as the initial contact person for staff regarding this process.7. Responsible for receipting money from filing and petition fees, restitution, fines, costs, cost of care and attorney fees. Logs such payments in accordance with SCAO audit procedures. Prepares various court vouchers for payment regarding bond and restitution. Compiles, prepares and distributes the lists for bail bondmen on a continual basis to facilitate that such individuals may be contacted by prisoners and/or jail personnel as needed. Reviews various bond, restitution and financial reports so that reimbursements and payments are properly distributed.8. Serves as Certified Court Recorder using approved electronic equipment which takes a verbatim record of all court proceedings conducted before the Judge/Referee. Includes operating and monitoring equipment to ensure proper recording reception, maintaining log of witness appearances, glossary of terms, notation of occurrences and the point at which they occur; accepting marking and retaining custody of exhibits. Responsible for ensuring that recordings are properly labeled and saved for all Circuit Court and Probate Court matters on a routine basis. Prepares and distributes copies of transcripts in a timely manner as required and prepares and maintains record of invoices.
<br><br>
SUPPLEMENTAL INFORMATION
<br>Please submit a cover letter, resume and 3 professional references.

Circuit Court Clerk / Recorder

Town of Sunnyvale

<p></p><div><div><div><div><div>SUMMARY</div><p>
Under general direction, the Court Clerk is responsible for maintaining all court records, assisting administrative personnel, provide customer service, and perform supportive tasks for all court proceedings.</p><p><b>
ESSENTIAL FUNCTIONS </b>-<i>Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities </i><b><i>may</i></b><i> include, but are not limited to, the following</i><b><i>:</i></b></p><ul><li>
Prepares, processes, and manages all documents, citations, violation documents, and files for court proceedings and other legal proceedings within the town.</li><li>
Gathers all violator information, prepares files, and imports all information submitted by officers or deputies involved in citations and violations.</li><li>
Meets, engages, and assists various walk ins and individual who come in to resolve various citations; prepares documents for driver&rsquo;s safety course, deferred disposition, payment plans, and other details of violation actions.</li><li>
Performs general office administrative tasks including answering phone calls, returning phone calls, responding to inquiries regarding violations, processes mail, manages faxes, monitors online payments and respond to emails.</li><li>
Drafts, prepares, and presents monthly reports required to submit to DPS, the collection agency, the finance department, and the Office of Court Administration.</li><li>
Communicates with defendants involved in court proceedings; assists in efforts to keep defendants from defaulting on agreements and court actions; answers questions and facilitates defendant understanding and success.</li><li>
Conducts, attends, and assists with court hearings numerous times per month for those wishing to contest citations; issues warrants for individuals who failed to appear and provides follow up communications.</li><li>
Compiles information, prepares documents, drafts subpoenas and trial letters, and creates a jury pool for court and violation hearings.</li><li>
Advises and provides general counsel to defendants regarding potential consequences and general proceedings for violation and citation hearings.</li><li>
Prepares statistical monthly reports to submit to the Court Administrator &ndash; such as number of warrants issued per month, and number of cases closed per month.</li><li>
Communicates with the prosecuting attorney and the presiding judge for clarifications on changes of the law pursuant to the current legislative update, scheduling court dockets, and relaying attorney information.</li><li>
Processes daily online payments for defensive driving and deferred requests.</li><li>
Performs related duties as required or assigned.</li></ul></div><h3 class="jobSectionHeader"><b>
Qualifications</b></h3><p>
MINIMUM QUALIFICATIONS Education, Training, and Experience Guidelines High School Diploma/GED equivalent PLUS one (2) years of clerical or customer service experience preferably in a court or municipal setting; OR an equivalent combination of education, training, and experience. Knowledge of: &bull; Court proceedings, documents, files, and systems. &bull; Violations, citations, and other documents submitted by town law enforcement. &bull; Typing, emailing, answering phones, and general office tasks and duties. &bull; Justice System and clerking &bull; Customer service practices and methods. &bull; Computer and software application Skill in: &bull; Processing, handling, filing, and managing violation documents in a court setting. &bull; Criminal procedures and regulations. &bull; Providing customer service and interacting with staff. &bull; Operating a computer including standard software. &bull; Establishing and maintaining effective working relationships. &bull; Communicating effectively both verbally and in writing.</p>
<h3 class="jobSectionHeader"><b>Special Requirements</b></h3><p>
LICENSE AND CERTIFICATION REQUIREMENTS A valid Driver&rsquo;s License is required. Must be able to attend the New Clerk Seminar in Austin, TX within one year of employment.
</p><h3 class="jobSectionHeader"><b>Miscellaneous Information</b></h3><p>
PHYSICAL DEMANDS AND WORKING ENVIRONMENT Work is performed in a standard office and court environment. Must be able to lift/move file boxes, up to 50 lbs.</p></div></div></div>
<br><div><div><h3 class="jobSectionHeader"><b>Job Details</b></h3>
<div><div><b>Category</b></div>
<p>Municipal Court</p>
<div><b>Status</b></div>
<p>Open</p>
<p></p><div><b>Salary</b></div>
<p>$37,926 - $50,000 (DOQ)</p>
<div><b>Posted</b></div>
<p>October 23, 2025 2:30 PM</p>
<div><b>Closing</b></div>
<p>October 30, 2025 5:00 PM</p></div></div></div><p></p>

COURT CLERK

City of Allen

JOB
<br><b>HIRING RANGE:</b> $19.71 - $24.15 HOURLYFULL SALARY RANGE: $19.71 - $28.59 HOURLYTHIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVEDThe City: With over 100,000 residents, the City of Allen is a dynamic and welcoming community. The City of Allen's strong economy, diverse population, great educational institutions and quality of life makes it the ideal place to work, live, and play. The City of Allen has something to offer for everyone. The City's Mission, is "To achieve excellence in managing development of the community and in providing city services so that conditions of living and public confidence are continually enhanced". Our employees serve the citizens of Allen with the PRIDE values. We do "Work that MATTERS!"People First– Giving priority to othersRespect– Treating others with courtesy and dignityIntegrity– Serving with honesty, trust and hard workDeliver– Following through on commitments while exceeding expectationsExcel– Creating an innovative and improving work environmentThe purpose of this position is to assist with the operations of the Municipal Court. This is accomplished by providing customer service, support, and maintaining records and databases. This position provides increased responsibility of duties such as maintaining all necessary database and paperwork for the City of Allen Municipal Court, creating warrants, scheduling court dates, controlling court dockets, processing court appearance bonds and coordinating other activities as needed. This position will be cross-trained to perform the duties of Bond Clerk, Warrant Clerk and Docket Clerk, in order to rotate positions as necessary. This position does not provide direction to other employees.
<br><br>
EXAMPLE OF DUTIES
<br>The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.Provide departmental support for various areas by assisting with customer service, entering data, providing computer support, resolving problems, and attending municipal court sessions to process paperwork as required.Assist the public by retrieving information and files, providing general information regarding the scheduling of court activities, defensive driving, warrants and processing extensions; assists the public in problem solving and research activities.Assist with the processing, posting, balancing, reconciliation, and deposit of various payments for court services and citations.Provide staff assistance to the Court Administrator/Court Supervisor; prepare periodic reports of municipal court activities; prepare and present staff reports and other correspondence as appropriate.Maintain working knowledge and understanding of state laws, local laws/regulations and legal opinions basic to municipal court operations (i.e., Texas Traffic Laws, Texas Criminal Laws, Texas Alcohol Beverage Code, City Ordinance, and Attorney General Opinions).Perform various administrative tasks requiring interaction and coordination with departmental staff, Judge, Prosecutor offices and other City departments such as Finance, Police, Fire, Public Works, Animal Control, Environmental Services and other related agencies.Perform related duties as required and all other duties as assigned.Additional essential functions as it relates to the respective area or workWarrantsCreate Capias, Capias Pro Fines, Bench Warrants, Failures to Appear and Violations of Promises to Appear, for Judge's signature.Maintain warrant database and filing system.Prepare and mail warrant courtesy notices and other correspondence.Steer activities associated with warrant lists for the Allen Police Department, and the Texas Warrant Roundup.DocketsSchedule cases, summon defendants and witnesses, and prepare case files for court hearings, create and maintain database and filing system for Junked Vehicle cases, Property Hearings, Vehicle Impound Inventories, Animal Seizures, Administrative Warrants, and Emergency Protective Orders.Prepare and mail Show Cause Hearing notices and Past Due Violation notices.Schedule cases for Trials by a Judge and Jury Trials including summoning juries and preparing trial documents.Prepare and submit appeals and transcripts to the Collin County District Clerk's Office.Attend municipal court sessions to process paperwork as required.BondsProcess court appearance bonds, jail cash and surety bonds, time served orders, community service orders, and indigency orders.Successfully navigate cases through the Bond Forfeiture process up to and including Judgment Nisi stage.
<br><br>
SUPPLEMENTAL INFORMATION
<br><b>Knowledge of:</b> City rules, regulations, policies, and procedures.Policies, practices, procedures, and legal terminology related to the Court system.Modern office practices, procedures, and equipment.Skill in: Establishing and maintaining working relationships with professional and support staff, vendors, the public, and City employees.Assessing and prioritizing multiple tasks, projects and demands.Providing outstanding customer service and conflict resolution.Operating a personal computer utilizing a variety of business software.Reading and understanding City, State and Federal rules and regulations.Creating, preparing, writing, and proofing reports, documents, and correspondence.Working well under pressure and exercise tact in trying situations.Effectively communicating in both oral and written format.Physical Demands / Work Environment: This list is intended to describe the general nature and level of work being performed; it does not address the potential for accommodation.Work is primarily performed in a standard, climate-controlled office setting.Requires prolonged periods of sitting, with frequent standing and walking.Frequent use of hand and fingers to operate computers and other office equipment.Visual acuity to read printed materials and computer screens.Verbal and auditory ability to communicate effectively in person and by phone.Occasional bending, kneeling, reaching, pushing, or pulling to access materials or equipment.Ability to lift 20 lbs. occasionally, 10 lbs. frequently, or negligible weights frequently.Ability to operate city or personal vehicle for business purposes.The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as needed.

Senior Deputy Court Clerk

Ottawa County

JOB
<br>Under close supervision, prepares and processes case documentation for misdemeanor and felony violations of the Michigan Criminal Code, general civil infractions, small claims and landlord/tenant cases, garnishments, and/or civil infractions and misdemeanor and felony violations of the Michigan Motor Vehicle Code. Performs case flow management functions in substantive and procedural compliance with the Michigan Court Rules. Processes and ensures proper case flow for traffic and civil matters before the Court as required by caseloads.This is a part-time, limited benefit position working out of the 58th District Court building located at 85 W. 8th Street, Holland, MI 49424. Travel to other County locations as needed.Working Hours: Schedule to be discussed upon hiring, however Tuesday hours from 8:00 a.m. - 5:00 p.m. is required.
<br><br>
EXAMPLE OF DUTIES
<br>The essential functions of this position include, but are not limited to, any combination of the following: Assists customers on the phone and at the counter, explaining Court policy and procedures for misdemeanor and felony criminal matters, general civil infractions, small claims and landlord/tenant matters, garnishments, and civil infractions and misdemeanor and felony traffic violations, judgments, and Court orders.Enters and withdraws warrants in LEIN/TALON.Opens criminal cases for defendants already in custody, defendants receiving appearance tickets, and defendants for whom warrants have been issued.Prepares physical files for criminal arraignments and enters case data into case management system.Opens and processes a variety of civil matters including general civil, small claims and landlord/tenant cases and garnishments.Opens traffic cases for civil infractions and misdemeanor and felony violations of the Michigan Motor Vehicle Code.Receives documents submitted to the court for filing, reviews documents for substantive and procedural compliance with the Michigan Court Rules and notifies parties of errors and required corrections.Types probation orders, orders to pay fines, fees, costs and restitution and the payment due dates therefor; orders to release bonds to third-party payors; makes agreements to transfer bond money for the payment of fines, fees, costs, and restitution; orders of commitment to jail and other documents and forms required to close cases after pleas and sentencing.Closes cases, ensuring that record includes all actions; all dispositional information and orders; and all documentation of completion of jail time, community service, treatment, driver's education and victim impact classes, payment of fines, costs, restitution, and fees, and other orders of sentence.Prints register of actions for closed cases and distributes to appropriate parties.May perform other functions as necessary to ensure proper case flow and timely litigation of cases in the Court.Performs other related duties as assigned.
<br><br>
SUPPLEMENTAL INFORMATION
<br><b>REQUIRED KNOWLEDGE AND SKILLS:</b> Excellent customer relation skills.Basic knowledge of Michigan Court Rules and Michigan Secretary of State Traffic Benchbook.Basic knowledge of court administrative procedures and practices.Basic knowledge of traffic, civil, and criminal court processes.Fast and accurate keyboarding skills.Accurate mathematical skills.Working knowledge of privacy requirements related to court records.Computer literacy and knowledge of word processing, spreadsheet, and database management applications.Knowledge of document imaging protocols and equipment operation.Knowledge of court recording protocols and requirements and the proper use of court recording equipment.LEIN user knowledge.Ability to interact positively and professionally with judges, attorneys, prosecutors, law enforcement officers, employees, community and business representatives, plaintiffs, defendants, other parties to litigation and members of the general public with widely divergent socio-economic and cultural backgrounds and varying levels of communication skills.NOTE: Ability to communicate in Spanish, Lao, Cambodian or other language spoken by ethnic groups residing in the county strongly preferred.Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.Ottawa County is an Equal Opportunity Employer.LICENSES AND CERTIFICATIONS: Must become LEIN certified within 6 months of the date of hire and maintain certification.PHYSICAL REQUIREMENTS: Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audiological appliances and devices to increase mobility.WORKING CONDITIONS: Work is generally performed in a normal office environment.

District Court Clerk I (Part-time/Limited Benefits)

Minnesota Judicial Branch

<div><p><b>Are you interested in learning how you can serve your community and learn about the justice system?
</b></p><p><b>Are you hoping to explore the world of legal work?
</b></p><p>Join the Sixth Judicial District as a Court Operations Associate! The Sixth Judicial District seeks to fill a full-time Court Operations Associate position in St. Louis County Court Administration in Hibbing, MN. This position is anticipated to work on the family case type. Assignment to case type will be determined based on business need. In this fast-paced and detail-oriented role, you will be responsible for processing cases and assisting court customers and justice partners in order to provide justice through a system that assures equal access for the fair and timely resolution of cases and controversies.
</p><p>Court Operations Associates work individually and in teams using independent judgment along with available resources to perform a variety of administrative assignments that require dedication to providing excellent customer service, strong attention to detail, and technological skills to match our electronic environment. Work may involve responsibility for a specific area of court case processing or for performing a variety of advanced clerical functions in multiple case types and will require the application of independent judgment and the interpretation of policies and procedures based on training and knowledge gained through experience on the job.
</p><p><b>What You Will Do
</b></p><p><i>The following are examples of major job duties expected of this position:
</i></p><ul><li>Perform the full range of court operation work that may involve responsibility for a specific area of court case processing
</li><li>Perform a variety of advanced clerical functions and multiple case types
</li><li>Provide assistance to attorneys, parties, self-represented litigants, judges, and the public by responding to a variety of questions in-person, over the phone, by mail, and/or electronically
</li><li>Provide courtroom support by working with judges, court reporters, and other justice partners
</li><li>Review, enter, record, and update case information using an electronic case processing system and related applications and equipment
</li><li>Schedule and maintain court calendars
</li><li>Receive, process, and receipt payments due to the court
</li><li>Attend court and assist by calling cases, taking notes, and handling documents in the courtroom
</li><li>May perform the duties of an Electronic Recording Equipment Operator (EREO) including recording and monitoring court proceedings
</li></ul><p><b>What You Must Have
</b></p><p><i>The Minnesota Judicial Branch recognizes the diverse set of skills, strengths, and attributes that an individual may bring into a role. If you have any combination of the experience, training, and education required for this position, apply today!
</i></p><ul><li>High school diploma or equivalent
</li><li>One (1) year of relevant job experience or greater, which may include but is not limited to customer service, administrative work, office, and clerical work
</li></ul><p><b>Nice to Have
</b></p><ul><li>Certificate or degree in a related field
</li><li>Considerable knowledge of court procedures, policies, and records management
</li><li>Experience working with the court's electronic case processing system
</li></ul><p><b>What You Will Bring
</b></p><ul><li>Ability to learn rules of court, state statutes, case processing, policies, and procedures of the area of court assigned
</li><li>Knowledge of basic math
</li><li>Skill in navigating difficult situations and resolving conflict in a respectful and courteous manner
</li><li>Ability to effectively support court users who have limited experience with the judicial system
</li><li>Ability to provide exceptional customer service while working under pressure in a high volume, fast-paced environment
</li><li>Skill in the operation of a personal computer, including electronic case management system and related applications and equipment
</li><li>Ability to handle sensitive and confidential information appropriately and in compliance with all applicable court rules, policies, and statutes
</li><li>Ability to communicate effectively, both orally and in writing
</li><li>Well organized, detail oriented, and analytical
</li></ul><p><b>What You Will Earn
</b></p><p>The anticipated starting hourly rate for this position is no less than $21.45 for external hires, with a full future earning potential of $21.45-$35.44 per hour. This position is non-exempt under the Fair Labor Standards Act and is eligible for State of MN employee benefits.
</p><p><b>Working Conditions
</b></p><p>Work is performed primarily in an office setting or a courtroom. There will be frequent contact with the public, outside agencies, litigants, and attorneys at the counter, in the courtroom and on the telephone.
</p><p><b>Supplemental Information
</b></p><p>The Sixth Judicial District serves Minnesota's Arrowhead Region, including the counties of Carlton, Cook, Lake, and St. Louis (Duluth, Hibbing, and Virginia).
</p><p><b>Logistics
</b></p><p>This is a full-time (1.0 FTE) AFSCME-represented position classified as a Court Operations Associate within the Minnesota Judicial Branch job classification system. Work will be performed in St. Louis County Court Administration, located at 1810 12th Avenue East, Hibbing, MN. This position may be working in a hybrid role consisting of a combination of remote and in-person work. When working remotely, access to reliable internet connection is required. Typical hours for this position are 8:00 a.m. - 4:30 p.m., Monday-Friday.
</p><p>This AFSCME-represented position is posted for bidding, internal, and external application simultaneously.
</p><ul><li>Internal/bidding deadline: <b>November 6, 2025, at 11:59 p.m.
</b></li><li>External application: Initial review will begin after November 6.
</li><li>Interviews are anticipated to be held November 14.
</li><li>Position will remain open until filled.
</li></ul><p>The filling of AFSCME-represented positions is governed by the contract, which requires that represented candidates are considered first and in order of seniority. AFSCME-represented Court employees applying for this position must have successfully passed their original 6-month probationary period and served 6 months in their current position prior to applying for this position. For other applicants, the selection process is a resume-based, skill-matching process. If your skills match the required skills for this position, the department may contact you.
</p><p>All employment offers are contingent upon satisfactory results of our background check processes. If you have questions about this position, please contact Human Resources at 6thHR@courts.state.mn.us.</p></div>
<br><div><div><b>Why Work for Us?
</b></div><div>Minnesota Judicial Branch employees consistently express pride in their public service and in the quality of programs and services provided to customers, as well as appreciation for the teamwork and collaboration that is promoted within the MJB. We celebrate and are committed to the principles of diversity and inclusion, and actively seek and value diversity in professional background and cultural characteristics. We are intentional and mindful about the organizational culture we are building, seeking broad-minded individuals with robust capabilities who value supporting one another&rsquo;s growth.<br>
</div><div></div><br>
<div><b>Employee Benefits
</b></div><div>The Minnesota Judicial Branch cares about and invests in you as an employee. Because of that, we offer affordable yet competitive benefits to support you and your family&rsquo;s wellbeing. Our comprehensive benefits package for eligible employees includes health and wellness benefits, enhanced fertility benefits, short- and long-term disability, pension, paid parental leave, tuition reimbursement, and more. Learn more at Employee Benefits - Careers at the Minnesota Judicial Branch Careers . Minnesota Judicial Branch employees may also be eligible for the Public Service Loan Forgiveness program. This federal program allows qualified individuals to have their loans forgiven after meeting certain requirements working in public service. You can learn more about this program from the Minnesota Office of Higher Education and the office of Federal Student Aid.<br>
</div><div></div><br>
<div><b>Equal Employment Opportunity
</b></div><div>It is the policy of the Minnesota Judicial Branch that all decisions regarding employment are made without discrimination on the basis of disability. Please let us know if you need a reasonable accommodation for a disability to participate in the employee selection process by contacting Human Resources at 6thHR@courts.state.mn.us . The Minnesota Judicial Branch is an Equal Opportunity Employer. It is the policy of the Minnesota Judicial Branch that all decisions regarding recruitment, hiring, promotions, and other terms and conditions of employment be made without discrimination on the grounds of race, color, creed, religion, national origin, gender, marital status, status with regard to public assistance, membership or activity in a local human rights commission, disability, sexual orientation, or age. We value and encourage applicants from diverse backgrounds.<br>
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<div><div><b>Internal Applicants
</b></div><div>If you are a current employee of the Minnesota Judicial Branch, please apply to open positions conveniently through your Oracle account by visiting Opportunity Marketplace - Browse Opportunities .</div></div></div>

Court Operations Associate, Family Division, St. Louis County, Hibbing

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