court administrative assistant

State of Vermont

<div>
 <strong>
  How To Apply
  <br/>
  <br/>
 </strong>
 Candidates shall submit a complete and up-to-date Judicial Branch Application, and a resume found at:
 <br/>
 <br/>
 https://vermontjudiciary.exacthire.com/job/193771
 <br/>
 <br/>
 <strong>
  Overview
  <br/>
  <br/>
 </strong>
 The Vermont Judiciary is recruiting a permanent Judicial Assistant in Woodstock Vermont
 <br/>
 <br/>
 This position provides specialized customer support, clerical and data entry work involving one or more docket areas within a court's jurisdiction. The work is moderately complex and requires application of legal practices and procedures and strong computer skills. It is a fast-paced and challenging environment and requires the ability to interact professionally with both co-workers and the public even in high stress circumstances. This is a great opportunity for someone looking to get their start in the legal field.
 <br/>
 <br/>
 <ul>
  <li>
   Desired Skills and Experience for Judicial Assistant:
  </li>
  <li>
   High level of professionalism and confidentiality
  </li>
  <li>
   Exceptional administrative/ clerical skills
  </li>
  <li>
   Ability to keep accurate records, and to provide accurate information
  </li>
  <li>
   Teamwork, flexibility, and strong communication skills
  </li>
  <li>
   Experience in customer-facing roles
  </li>
  <li>
   Positive, empathetic, and professional attitude
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Description
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Specialized clerical and administrative work with heavy data entry and case processing.
  </li>
  <li>
   Performs case-flow functions across the full case-cycle including docket entry, entering new electronic and paper filings, sending notice, reviewing case documents for accuracy/completeness, preparing orders &amp; motions, scheduling events on court calendar.
  </li>
  <li>
   Responsible for operating various tools to support both in-person and remote virtual court hearings.
  </li>
  <li>
   Perform operator function during court hearings by providing high-speed docket entry and real-time processing in medium and high-volume settings such as the criminal docket.
  </li>
  <li>
   Employ attention to detail and methodical approach to ensure standardized business practices are followed.
  </li>
  <li>
   Respond to customer inquiries to assist with filling-out forms, using court kiosks, preparing for court appearances, and providing case information.
  </li>
  <li>
   Maintain excellent customer interaction by providing prompt information and assistance.
  </li>
  <li>
   Collect fines and fees according to established procedure; close, balance and reconcile tills.
  </li>
  <li>
   Maintain working knowledge and adherence to court rules and statutes.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Compensation
  <br/>
  <br/>
 </strong>
 Starting salary is $22.07 per hour. This position will be eligible for longevity increases in accordance with the State step pay plan and annual cost of living increases as enacted by the Vermont State Legislature.
 <br/>
 <br/>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   12 days of vacation and sick leave are earned per year.
  </li>
  <li>
   13 holidays are paid per year.
  </li>
  <li>
   Group life and medical insurance are available.
  </li>
  <li>
   Dental coverage is effective after six months.
  </li>
  <li>
   Membership in the Vermont State Employees Retirement System
  </li>
  <li>
   Long-term retirement investment plan available (457 Plans)
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Minimum Requirements
  <br/>
  <br/>
 </strong>
 Education: High School graduation or equivalent.
 <br/>
 <br/>
 Experience: Two years of clerical, secretarial or data entry experience. Preference will be given to candidates with prior experience in a legal setting or mastery of office technology.
 <br/>
 <br/>
 College training may be substituted for the work experience on a year for year basis.
 <br/>
 <br/>
 <strong>
  Equal Opportunity Statement
  <br/>
  <br/>
 </strong>
 The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State's employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.
</div>


Judicial Assistant

<div><div><div><div><div><b>How to Apply</b></div>
</div><div><div>
Candidates shall submit a complete and up-to-date Judicial Branch Application, and a resume found at:</div>
<div>
https://vermontjudiciary.exacthire.com/job/195974</div></div></div><div><div><div><b>
Overview</b></div>
</div><div><div>
The Vermont Judiciary is recruiting a permanent Judicial Assistant provides specialized customer support, clerical and data entry work involving one or more docket areas within a court&rsquo;s jurisdiction. The work is moderately complex and requires application of legal practices and procedures and strong computer skills. It is a fast-paced and challenging environment and requires the ability to interact professionally with both co-workers and the public even in high stress circumstances. This is a great opportunity for someone looking to get their start in the legal field.</div>
<ul>
<li>Desired Skills and Experience for Judicial Assistant:</li>
<li>High level of professionalism and confidentiality</li>
<li>Exceptional administrative/ clerical skills</li>
<li>Ability to keep accurate records, and to provide accurate information</li>
<li>Teamwork, flexibility, and strong communication skills</li>
<li>Experience in customer-facing roles</li>
<li>Positive, empathetic, and professional attitude</li>
</ul></div></div><div><div><div><b>Description</b></div>
</div><div><ul><li>Specialized clerical and administrative work with heavy data entry and case processing.</li>
<li>Performs case-flow functions across the full case-cycle including docket entry, entering new electronic and paper filings, sending notice, reviewing case documents for accuracy/completeness, preparing orders &amp; motions, scheduling events on court calendar.</li>
<li>Responsible for operating various tools to support both in-person and remote virtual court hearings.</li>
<li>Perform operator function during court hearings by providing high-speed docket entry and real-time processing in medium and high-volume settings such as the criminal docket.</li>
<li>Employ attention to detail and methodical approach to ensure standardized business practices are followed.</li>
<li>Respond to customer inquiries to assist with filling-out forms, using court kiosks, preparing for court appearances, and providing case information.</li>
<li>Maintain excellent customer interaction by providing prompt information and assistance.</li>
<li>Collect fines and fees according to established procedure; close, balance and reconcile tills.</li>
<li>Maintain working knowledge and adherence to court rules and statutes.</li>
</ul></div></div><div><div><div><b>Compensation</b></div>
</div><div><div>
Starting salary is $22.07 per hour. This position will be eligible for longevity increases in accordance with the State step pay plan and annual cost of living increases as enacted by the Vermont State Legislature.</div>
<div>
Benefits</div>
<ul><li>12 days of vacation and sick leave are earned per year.</li></ul>
<ul><li>13 holidays are paid per year.</li></ul>
<ul><li>Group life and medical insurance are available.</li></ul>
<ul><li>Dental coverage is effective after six months.</li></ul>
<ul><li>Membership in the Vermont State Employees Retirement System</li></ul>
<ul><li>Long-term retirement investment plan available (457 Plans)</li></ul></div></div><div><div><div><b>
Minimum Requirements</b></div>
</div><div><div>
Education: High School graduation or equivalent.</div>
<div>
Experience: Two years of clerical, secretarial or data entry experience. Preference will be given to candidates with prior experience in a legal setting or mastery of office technology.</div>
<div>
College training may be substituted for the work experience on a year for year basis.</div></div></div><div><div><div><b>
Equal Opportunity Statement</b></div>
</div><div><div>
The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State&rsquo;s employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.</div></div></div></div></div>

CITY OF SHEBOYGAN

<div><div><div><h2 class="jobSectionHeader"><b>Summary of Job</b></h2></div>
<p></p><div><p>Join our team as an Assistant Municipal Court Clerk, where you&rsquo;ll help keep court operations running smoothly and provide helpful support to community members. If you enjoy working with people and staying organized in a fast-paced environment, apply today!</p><p>
The Municipal Court is responsible for overseeing non-criminal traffic offenses and violations of city and village ordinances. Serving both the City of Sheboygan and the Village of Kohler, the Court is committed to delivering fair, impartial, and efficient justice. Its mission is to ensure accessible legal recourse for all community members, resolving cases in a timely, respectful, and cost-effective manner. Through its dedication to integrity and public service, the Court plays a vital role in upholding local laws and fostering community trust in the judicial process.</p><p><br>
Under the direction of the Municipal Court Judge and Municipal Court Clerk, this individual performs statutory and administrative functions. These functions include but are not limited to various court record keeping and clerical duties and the assumption of responsibilities at court proceedings. This position requires discretion while working with the public. All City employees are expected to be honest and truthful at all times.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Responsibilities</b></h2></div>
<p></p><div><div><div>Essential Responsibilities:</div><ul><li>
Completes and submits Department of Transportation Summons, Civil Commitment forms, Alcohol Assessments, and other court-related documents to the appropriate agencies.</li><li>
Issues hearing date notifications in accordance with statutory deadlines, as required by case needs or at the request of the Municipal Court Judge, attorneys, or pro se litigants.</li><li>
Prepares legal documents, reports, and statistical data in compliance with statutory mandates, office policies, and judicial procedures.</li><li>
Handles confidential juvenile records in accordance with legal privacy requirements.</li><li>
Creates and distributes court calendars for scheduled proceedings.</li><li>
Prepares files and minute sheets for the weekly court calendar and monitors files for next action.</li><li>
Verifies citation accuracy within the court database.</li><li>
Attends court hearings as needed to take minutes, mark exhibits, and administer oaths. May also prepare agendas and record minutes for various meetings.</li><li>
Calmly and courteously interact with defendants, attorneys, and police department and municipal staff to address questions and solve problems.</li></ul><div></div><div><br>
General Responsibilities:</div><ul><li>
Perform general clerical tasks, including assisting the public, generating form letters, filing and maintaining court documents, answering and screening phone calls, and monitoring incoming faxes.</li></ul></div><div><ul><li>
Collect and issue receipts for payments received at the Municipal Court office.</li><li>
Order and maintain inventory of court supplies.</li><li>
Receive, sort, and process incoming mail.</li></ul></div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Education &amp; Experience</b></h2></div>
<p></p><div><ul><li>High school diploma or equivalent required.</li><li>
At least two years of responsible office experience, demonstrating proficiency in administrative tasks and professional communication, required.</li><li>
Court Clerking experience preferred.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Knowledge, Skills, and Abilities</b></h2></div>
<p></p><div><ul><li>Working knowledge of office practices and procedures; proficiency in the use and understanding of business terminology; and the ability to follow oral and written instructions.</li><li>
Ability to perform multiple tasks with constant interruptions and communicate effectively with individuals, both orally and in writing.</li><li>
Ability to take direction from supervisory staff promptly.</li><li>
Ability to clearly and concisely communicate with attorneys and other city personnel.</li><li>
Ability to work effectively and provide guidance in a &quot;small team&quot; atmosphere; develop and maintain effective working relationships.</li><li>
Ability to learn, interpret, understand and utilize legal terminology, including the preparation of legal documents.</li><li>
Requires a high sense of responsibility, accuracy, and initiative to work independently and productively with limited supervision.</li><li>
Ability to efficiently utilize a personal computer system for automated record keeping, creating reports, scheduling and preparation of documents.</li><li>
Ability to maintain a high level of discretion, confidentiality and integrity, and utilize good judgment, tact, and courtesy in dealing with employees and the public.</li><li>
Ability to handle cash and reconcile receipts/reports.</li><li>
Must be able to type 50 WMP and have basic knowledge of computer software (Microsoft Word, Excel, Outlook Express). Court software used is TiPSS and prior working knowledge of that software will be helpful.</li></ul><p></p><p><b><br>
Post Job Offer Requirements:</b> Job offers for this position are contingent on the individual passing a pre-employment background check.</p><p><b>
Other Duties:</b></p><p>
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.</p><p></p><p><b><br>
Work Environment:</b></p><p>
Employee frequently must stand, walk, sit, talk, hear, and reach with hands and arms on a frequent basis. Employee occasionally must lift, bend, stop, and retrieve files and boxes weighing up to 25-30 pounds. Position requires the operation of office equipment and requires repetitive hand movement and fine coordination to operate computer equipment. Occasionally may be required to work varying hours. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.</p></div><br>
<p></p>
</div><div></div><div><div><p><i>The City of Sheboygan is an Equal Opportunity Employer.</i></p></div></div></div>

Assistant Municipal Court Clerk

JOB
<br>Join our team as an Assistant Municipal Court Clerk, where you’ll help keep court operations running smoothly and provide helpful support to community members. If you enjoy working with people and staying organized in a fast-paced environment, apply today!The Municipal Court is responsible for overseeing non-criminal traffic offenses and violations of city and village ordinances. Serving both the City of Sheboygan and the Village of Kohler, the Court is committed to delivering fair, impartial, and efficient justice. Its mission is to ensure accessible legal recourse for all community members, resolving cases in a timely, respectful, and cost-effective manner. Through its dedication to integrity and public service, the Court plays a vital role in upholding local laws and fostering community trust in the judicial process.Under the direction of the Municipal Court Judge and Municipal Court Clerk, this individual performs statutory and administrative functions. These functions include but are not limited to various court record keeping and clerical duties and the assumption of responsibilities at court proceedings. This position requires discretion while working with the public. All City employees are expected to be honest and truthful at all times.
<br><br>
EXAMPLE OF DUTIES
<br><b>Essential Responsibilities:</b> Completes and submits Department of Transportation Summons, Civil Commitment forms, Alcohol Assessments, and other court-related documents to the appropriate agencies.Issues hearing date notifications in accordance with statutory deadlines, as required by case needs or at the request of the Municipal Court Judge, attorneys, or pro se litigants.Prepares legal documents, reports, and statistical data in compliance with statutory mandates, office policies, and judicial procedures.Handles confidential juvenile records in accordance with legal privacy requirements.Creates and distributes court calendars for scheduled proceedings.Prepares files and minute sheets for the weekly court calendar and monitors files for next action.Verifies citation accuracy within the court database.Attends court hearings as needed to take minutes, mark exhibits, and administer oaths. May also prepare agendas and record minutes for various meetings.Calmly and courteously interact with defendants, attorneys, and police department and municipal staff to address questions and solve problems.General Responsibilities: Perform general clerical tasks, including assisting the public, generating form letters, filing and maintaining court documents, answering and screening phone calls, and monitoring incoming faxes.Collect and issue receipts for payments received at the Municipal Court office.Order and maintain inventory of court supplies.Receive, sort, and process incoming mail.
<br><br>
SUPPLEMENTAL INFORMATION
<br>Working knowledge of office practices and procedures; proficiency in the use and understanding of business terminology; and the ability to follow oral and written instructions.Ability to perform multiple tasks with constant interruptions and communicate effectively with individuals, both orally and in writing.Ability to take direction from supervisory staff promptly.Ability to clearly and concisely communicate with attorneys and other city personnel.Ability to work effectively and provide guidance in a "small team" atmosphere; develop and maintain effective working relationships.Ability to learn, interpret, understand and utilize legal terminology, including the preparation of legal documents. Requires a high sense of responsibility, accuracy, and initiative to work independently and productively with limited supervision.Ability to efficiently utilize a personal computer system for automated record keeping, creating reports, scheduling and preparation of documents.Ability to maintain a high level of discretion, confidentiality and integrity, and utilize good judgment, tact, and courtesy in dealing with employees and the public.Ability to handle cash and reconcile receipts/reports. Must be able to type 50 WMP and have basic knowledge of computer software (Microsoft Word, Excel, Outlook Express). Court software used is TiPSS and prior working knowledge of that software will be helpful. Post Job Offer Requirements: Job offers for this position are contingent on the individual passing a pre-employment background check. Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.Work Environment: Employee frequently must stand, walk, sit, talk, hear, and reach with hands and arms on a frequent basis. Employee occasionally must lift, bend, stop, and retrieve files and boxes weighing up to 25-30 pounds. Position requires the operation of office equipment and requires repetitive hand movement and fine coordination to operate computer equipment. Occasionally may be required to work varying hours. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Arlington County

<div><p>Arlington County requires all applicants to thoroughly complete each section of the application, including prior job responsibilities, duties, and supplemental questions. While you may attach a resume, it will not replace a completed application. Incomplete applications will not be considered.
</p><p>Arlington County is seeking a <b>Courtroom Clerk (Limited Term) </b>to work for the Clerk of the Circuit Court and to assist the Circuit Court Judges in processing civil and criminal court cases.</p></div>
<br><div><p>Specific duties include:
</p><ul><li>Attending court and preparing the official record of proceedings in all criminal matters, consistent with procedures established by the court;
</li><li>Administering oaths to litigants, jurors and witnesses;
</li><li>Working closely with Circuit Court judges, Sheriff's deputies, probation officers, and attorneys to manage daily court dockets as well as civil and criminal bench and jury trials;
</li><li>Interacting with citizens called to serve jury duty, typically impaneling and swearing in jurors;
</li><li>Preparing large volume of electronically generated documents including criminal court orders, inmate transportation orders, bond instruments, bench warrants, and jail cards for signature by the Circuit Court judges;
</li><li>Responding to inquiries from court personnel, attorneys, jurors, and the public regarding court proceedings and case status;
</li><li>Working cooperatively with other Courtroom Clerks and judicial law clerks to ensure courtrooms are staffed and work is completed timely;
</li><li>Entering case information in Court's case management and records management systems, preparing court cost information from Court's Financial Management System;
</li><li>Calculating and assessing defendants&rsquo; court fees and costs; and
</li><li>Maintaining strict confidentiality of non-public information and documents.</li></ul></div>
<br><div><p><b>Minimum: </b>Graduation from an accredited four-year college or university with a Bachelor's Degree.
</p><p><b>Substitution: </b>Additional qualifying experience in a related discipline such as courts or legal environment may be substituted for the education requirement on a year-for-year basis.
</p><p><b>Desirables: </b>Preference may be given to candidates with experience in one or more of the following:
</p><ul><li>Progressively responsible clerical or administrative experience in applying a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment;
</li><li>Working knowledge of the criminal justice system and its legal procedures and resources, including previous courtroom experience;
</li><li>Paralegal certification or coursework in the legal field; and/or
</li>Experience preparing official records for public boards or bodies.<br>
<li>
</li></ul><p></p><p><b>Special Requirements
</b></p><p>A pre-hire background check will be made on all candidates who qualify for this position. It may include checks of the following: criminal record, driving record, education, professional licensure and credit history. You will be required to sign a release authorizing the County to obtain your background information.
</p><p><b>Additional Information
</b></p><p><b>Work hours: </b>This is a 40-hour a week position. Normal work hours are 8:00 a.m. &ndash; 5:00 p.m. Monday through Friday. Occasional hours outside of normal business hours will be required. This position is not telework eligible.
</p><p>Each section of the application must be completed. A resume may be attached, however, it will not substitute for the completed application. Incomplete applications will not be considered.
</p><p>#LI-Onsite</p></div>

Courtroom Clerk (Limited Term)

Ada County

<div><div><div><h2 class="jobSectionHeader"><b>General Summary</b></h2></div><br>
<p></p><div><br>
<br>
<br>
<p><b>Please Note</b><b>: This is a continuous job posting and will remain open until a sufficient number of qualified applications are received. The posting may close at any time without notice. Applicants are encouraged to apply as soon as possible to ensure consideration.</b></p>
Ada County is a great place to work! We have more than 2000 employees dedicated to enhancing our community&rsquo;s quality of life. Our Trial Court Administration team is growing, and this is an excellent opportunity to be a part of taking this team to the next level.<br>
<br>
We offer a <b>competitive Total Rewards package </b>that increases your base salary by approximately <b>40%</b>, including:<ul><li><b>
Excellent medical, dental, and vision insurance</b></li><li><b>
Generous vacation and sick leave </b>starting on day one</li><li><b>
11 paid holidays </b>annually</li><li><b>
Participation in one of the nation&rsquo;s best state retirement systems</b>, with <b>11.96% employer contribution</b></li><li><b>
457(b) deferred compensation plan with up to 3% county match</b>, plus a<b>401(k)</b></li><li><b>
Paid parental leave, life</b><b> insurance</b>, and robust wellness<b> programs</b></li><li>
Ongoing <b>training opportunities and career pathing</b><br>
</li></ul>
The Trial Court Administrator, Sandra Barrios, oversees all administrative responsibilities of the Fourth Judicial District. This includes responsibility for facilities management; serving as a liaison between agencies, the media, and the public; and developing and carrying out policies that enhance court system performance.<br>
<br>
Our Mission is to support court systems that put people first and ensure access to the court.<br>
<br>
<b>POSITION GENERAL SUMMARY:</b><br>
Performs typing, filing, secretarial and varied administrative tasks in support of the Trial Court Administrator's Office.<br>
<br>
<b>DISTINGUISHING FEATURES OF THE CLASS:</b><br>
Works under general supervision and acts under own initiative. Performs advanced work of a confidential nature that requires thorough knowledge of practices and policies. Coordinates activities across multiple offices and departments. An Administrative Specialist I is distinguished from an Administrative Specialist II because a I services only one division of TCA and II services all of TCA.</div><p></p>
<div><h2 class="jobSectionHeader"><b>Essential Functions</b></h2></div>
<p></p><div><ul><li>Welcomes visitors and answers questions about court processes and procedures;</li><li>
Screens incoming telephone calls, answers questions, routes calls, and takes messages;</li><li>
Opens, sorts, and distributes mail;</li><li>
Composes letters, e-mails, and other correspondence, and disseminates information;</li><li>
Prepares and handles correspondence of a sensitive and confidential nature;</li><li>
Proofreads material for accuracy, completeness and punctuation;</li><li>
Maintains office files, indices, lists, and other records;</li><li>
Prepares and submits bills for payment, audits and processes witness claim forms for payment;</li><li>
Creates and processes requests for service;</li><li>
Orders office supplies and printing;</li><li>
Schedules conference rooms, meetings, and ensures rooms are properly prepared;</li><li>
Makes travel arrangements and processes registrations and travel related paperwork;</li><li>
Sorts, compiles and monitors weekly bail bond forfeiture lists, and overdue bail bond list;</li><li>
Prepares demand letters and other correspondence to bail bond agents;</li><li>
Coordinates the instant drug test for the judges, prepares bills, and keeps information logs and collects drug test fees;</li><li>
Receives and distributes felony pre-sentence investigations;</li><li>
Maintains the court's law library and updates codes for all judges and courtrooms;</li><li>
Assists with new judges' investitures ceremony and retired judges' retirement ceremonies;</li><li>
Schedules and assigns cases to retired district and magistrate judges, and assigns judges for all disqualified cases in Ada, Elmore, Valley and Boise counties;</li><li>
Generates yearly magistrate criminal court calendar and related documents;</li><li>
Provides weekly calendar updates to the Assistant Trial Court Administrator;</li><li>
Maintains and updates Sentencing Resource Manual for the judges, updates procedures manuals.</li></ul><br>
<b>
ADDITIONAL FUNCTIONS:</b><ul><li>
Provides coverage for court personnel as necessary;</li><li>
Participates in training new employees;</li><li>
Assists with and completes miscellaneous projects as assigned;</li><li>
Coordinates Designated Examiner coverage for mental commitment hearings;</li><li>
Performs related functions as required.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Job Requirements</b></h2></div>
<p></p><div><ul><li>High school diploma or equivalent;
</li><li>Considerable knowledge of modern office equipment, terminology, practices and procedures typically gained from three years of progressively responsible work experience;
</li><li>Knowledge of business English grammar, spelling and punctuation, and arithmetic;
</li><li>Skill in the operation of a personal computer and the MS Office Suite;
</li><li>Skill in proofreading material;
</li><li>Skill organizing projects, developing timelines, and schedules;
</li><li>Skill in communicating with culturally diverse populations;
</li><li>Skill typing from rough draft copy at a rate of 50 words per minute with a high degree of accuracy;
</li><li>Ability to prioritize and complete work assignments independently;
</li><li>Ability to deal with confidential information in a responsible manner;
</li><li>Ability to manage multiple projects in an effective and timely manner;
</li><li>Ability to summarize the proceedings of a conference in written form;
</li><li>Ability to meet and deal effectively with the public, some of whom may be irate or under stress, in a tactful and courteous manner;
</li><li>Ability to maintain complex clerical records;
</li><li>Ability to maintain effective working relationships.</li></ul><br>
<b>
OTHER REQUIREMENTS:</b><ul>
<li>The Incumbent is subject to a criminal records check.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Work Environment &amp; Physical Demands</b></h2></div>
<p></p><div><ul><li>Work is performed primarily in an office environment and the employee in this class is subject to inside environmental conditions;</li><li>
May be required to lift up to 20 lbs.;</li><li>
Requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasks.</li></ul><br>
<b>
DISCLAIMER:</b><br>
To perform this job successfully, an individual must be able to perform the essential functions satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice. Ada County provides Veteran&rsquo;s Preference for all County jobs except for those deemed &ldquo;key positions&rdquo; in accordance with Title 65, Chapter 5 of Idaho Code.</div></div></div><p></p>

Administrative Specialist II

City of Kansas City, MO

<div><div><div><h2 class="jobSectionHeader"><b>Pay,Benefits, &amp; Work Schedule</b></h2><div><br>
<div><div>
</div><p></p><div><b>Municipal Court &ndash; Traffic Violations Bureau Division</b><br>
<b>Location:</b> 511 E 11th Street, Kansas City, MO<br>
<b>Pay:</b> $18.37&ndash;$28.01 per hour<br>
<b>Schedule:</b> Monday&ndash;Friday, 8:00 AM&ndash;5:00 PM<br>
<b>Application Deadline:</b> April 17, 2026</div><br>
<p></p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Responsibilities</b></h2><div><br>
<div><div>
</div><p></p><div><h3 class="jobSectionHeader"><b>What you&rsquo;ll do</b></h3><ul><li>
Process court payments and payment plans in person and online to ensure accurate case resolution and compliance with court orders.</li><li>
Manage bonds and bond documentation, including posting cash and professional bonds, processing bond surrenders, and handling refund requests to maintain financial accuracy.</li><li>
Serve as a primary point of contact for defendants, responding to inquiries in person, by email, and through call center or 311 referrals with professionalism and clarity.</li><li>
Maintain accurate court records and documentation by updating contact information, processing address changes, and researching case details.</li><li>
Handle cash drawer and transaction tracking to ensure accountability and accuracy, especially during system transition periods.</li><li>
Process compliance, records, and appeals requests to support timely access to court information and services.</li></ul><p></p><h3 class="jobSectionHeader"><b>
What success looks like</b></h3><ul><li>
Payments, bonds, and records are processed accurately and on time</li><li>
Defendants receive clear information and respectful service</li><li>
Cash drawer and transaction logs balance consistently</li><li>
Court records are complete, organized, and up to date</li><li>
Supervisors and court staff can rely on your accuracy and professionalism</li></ul><p></p><h3 class="jobSectionHeader"><b>
What you get</b></h3><ul><li>
Stable employment in municipal government</li><li>
On-the-job learning in court operations and public service</li><li>
Opportunities to build transferable administrative and customer service skills</li></ul><p></p><h3 class="jobSectionHeader"><b>
Why this role matters</b></h3><div>
The Traffic Violations Bureau is often the public&rsquo;s first interaction with the Municipal Court. Your work ensures payments are handled correctly, records are accurate, and defendants understand their responsibilities. This role directly supports fairness, efficiency, and public trust in the court system.</div><p></p><h3 class="jobSectionHeader"><b>
What you&rsquo;ll bring</b></h3><ul><li>
Strong customer service skills and the ability to communicate clearly and calmly</li><li>
Experience handling cash, payments, or financial transactions with accuracy</li><li>
Comfort working with computer systems, data entry, and electronic records</li><li>
Attention to detail when processing documentation and court information</li><li>
Ability to manage multiple tasks while maintaining accuracy and professionalism</li></ul></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Qualifications</b></h2><div><br>
<div><div>
</div><p></p><div><h3 class="jobSectionHeader"><b>REQUIRES</b></h3><ul><li>
High school graduation and 1 year of public or private sector experience in customer service work OR an equivalent combination of qualifying education and experience.</li></ul></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Other Information</b></h2><div><br>
<div><div>
</div><p><b>Military veterans encouraged to apply</b></p><p><b>
Why You'll Love Working with Us &ndash; Core Employee Benefits</b> (Benefits offered to all permanent employees unless otherwise specified)</p><p>
Comprehensive Health Coverage<br>
Affordable medical, dental, and vision plans with multiple options and low employee contributions.</p><p>
Generous Paid Time Off<br>
Enjoy vacation, sick leave, and 13 paid holidays&mdash;with accruals that grow the longer you're with us.</p><p>
Secure Retirement Planning<br>
City-funded pension plan plus an optional 457 savings plan to help you build long-term financial security.</p><p>
Support for Life&rsquo;s Big Moments<br>
Paid parental and bereavement leave to help you navigate major life events with peace of mind.</p><p>
Tuition Assistance<br>
Get reimbursed for eligible education expenses&mdash;invest in your future while you work.</p><p>
Income Protection<br>
Short- and long-term disability coverage options to safeguard your earnings.</p><p>
Life Insurance Provided<br>
City-paid life insurance with the option to add more coverage for extra peace of mind.</p><p>
Community Volunteer Leave<br>
Take up to 8 hours annually to give back to causes you care about.</p><p>
Want the Full Picture?<br>
Click here for a complete benefits summary.</p><p></p><p><b>
URGENT!!! CRITICAL RECRUITMENT INFORMATION</b></p><p>
Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete.</p><p>
In order for a resume to be used in lieu of an application the resume must have been submitted online via the City&rsquo;s Applicant Tracking System.</p><p>
Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education.</p><p>
The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education.</p><h6 class="jobSectionHeader"><b>
For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained.</b></h6><p>
Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical.</p><p>
If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months.</p><p>
The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy</p><p>
The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to accommodations@kcmo.org.</p><p><b>
If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists).</b> To claim veterans&rsquo; points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during &ldquo;wartime&rdquo; and a last discharge or release under honorable conditions.<b> (DOD) 38 U.S. Code &sect; 4211).</b></p></div></div></div></div></div><div></div>

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