court assistant

State of Vermont

<div>
 
 How To Apply
 
 
 
 Candidates shall submit a complete and up-to-date Judicial Branch Application, and a resume found at:
 
 
 https://vermontjudiciary.exacthire.com/job/193771
 
 
 
 Overview
 
 
 
 The Vermont Judiciary is recruiting a permanent Judicial Assistant in Woodstock Vermont
 
 
 This position provides specialized customer support, clerical and data entry work involving one or more docket areas within a court's jurisdiction. The work is moderately complex and requires application of legal practices and procedures and strong computer skills. It is a fast-paced and challenging environment and requires the ability to interact professionally with both co-workers and the public even in high stress circumstances. This is a great opportunity for someone looking to get their start in the legal field.
 
 
 <ul>
 <li>
 Desired Skills and Experience for Judicial Assistant:
 </li>
 <li>
 High level of professionalism and confidentiality
 </li>
 <li>
 Exceptional administrative/ clerical skills
 </li>
 <li>
 Ability to keep accurate records, and to provide accurate information
 </li>
 <li>
 Teamwork, flexibility, and strong communication skills
 </li>
 <li>
 Experience in customer-facing roles
 </li>
 <li>
 Positive, empathetic, and professional attitude
 
 
 </li>
 </ul>
 
 Description
 
 
 
 <ul>
 <li>
 Specialized clerical and administrative work with heavy data entry and case processing.
 </li>
 <li>
 Performs case-flow functions across the full case-cycle including docket entry, entering new electronic and paper filings, sending notice, reviewing case documents for accuracy/completeness, preparing orders &amp; motions, scheduling events on court calendar.
 </li>
 <li>
 Responsible for operating various tools to support both in-person and remote virtual court hearings.
 </li>
 <li>
 Perform operator function during court hearings by providing high-speed docket entry and real-time processing in medium and high-volume settings such as the criminal docket.
 </li>
 <li>
 Employ attention to detail and methodical approach to ensure standardized business practices are followed.
 </li>
 <li>
 Respond to customer inquiries to assist with filling-out forms, using court kiosks, preparing for court appearances, and providing case information.
 </li>
 <li>
 Maintain excellent customer interaction by providing prompt information and assistance.
 </li>
 <li>
 Collect fines and fees according to established procedure; close, balance and reconcile tills.
 </li>
 <li>
 Maintain working knowledge and adherence to court rules and statutes.
 
 
 </li>
 </ul>
 
 Compensation
 
 
 
 Starting salary is $22.07 per hour. This position will be eligible for longevity increases in accordance with the State step pay plan and annual cost of living increases as enacted by the Vermont State Legislature.
 
 
 
 Benefits
 
 
 
 <ul>
 <li>
 12 days of vacation and sick leave are earned per year.
 </li>
 <li>
 13 holidays are paid per year.
 </li>
 <li>
 Group life and medical insurance are available.
 </li>
 <li>
 Dental coverage is effective after six months.
 </li>
 <li>
 Membership in the Vermont State Employees Retirement System
 </li>
 <li>
 Long-term retirement investment plan available (457 Plans)
 
 
 </li>
 </ul>
 
 Minimum Requirements
 
 
 
 Education: High School graduation or equivalent.
 
 
 Experience: Two years of clerical, secretarial or data entry experience. Preference will be given to candidates with prior experience in a legal setting or mastery of office technology.
 
 
 College training may be substituted for the work experience on a year for year basis.
 
 
 
 Equal Opportunity Statement
 
 
 
 The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State's employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.
</div>

Judicial Assistant

City of Indianapolis

<div>
 
 Overview
 
 
 
 The Bailiff provides administrative assistance to the Judge and Court, assisting with conducting open court sessions and in the operation of the court. *
 
 T
 
 
 his is not a security or law enforcement position.*
 
 
 
 
 Position Responsibilities
 
 
 
 Assists with conducting open court sessions.
 
 
 Prepares pleadings and monitors court files for court sessions and/or the Judge's rulings.
 
 
 Update files and the Court's case management system and updates matters within the queues.
 
 
 Assists judicial officers and staff during court proceedings, including remote sessions.
 
 
 Coordinates and assists with providing meals and secure areas for jurors during jury trials.
 
 
 Answers court telephones and responds to questions from court representatives and the general public.
 
 
 Assists with the effective management of the court calendar through confirmation of hearings with attorneys.
 
 
 
 Qualifications
 
 
 
 Assists with other duties and responsibilities as needed.
 
 
 Minimum of a high school diploma or HSE. Knowledge and understanding of legal terminology and civil and/or criminal procedures preferred. Strong technology, communication and organizational skills a must. Ability to effectively interact with diverse groups of individuals essential. Must be able to multi-task in a fast-paced environment.
 
 Attention to detail is critical.
 
 Excellent computer skills are required.
 
 
 
 This is not a security/law enforcement position.
 
 
 
 Salary enhancements for bi-lingual skills in Spanish, Burmese or ASL, as well as educational enhancements for an Associate's or Bachelor's degree, are part of the compensation package. Pay listed is base pay without applicable experience.
 
 
 To apply, please email resume to Judge Helen Marchal at Helen.marchal@indy.gov by Friday, March 20, 2026.
</div>

Bailiff- Marion Superior Court Criminal Div.

Minnesota Judicial Branch

<div>Hoping to take that first step in your career and provide public service through your organizational skills? Looking for a position with growth and professional development opportunities?
Hennepin County District Court invites qualified applicants for one Court Operations Associate position in the Centralized Services Division. This is a diverse, professional environment that promotes equity for all court staff and court users. Work is generally performed in a remote environment and involves significant public interaction through various communication channels, including phone (desk phone and soft phone), email, and the LiveHelpNow platform.
Court Operations Associates work both independently and collaboratively as part of a team to provide high-quality assistance to the public, media, attorneys, judicial officers, and professional business partners. The Contact Center team responsibilities include multitasking to answer approximately 800 phone calls daily and LiveHelpNow chats regarding all court divisions, including Family, Probate/Mental Health, Juvenile, Criminal, Civil, and Records, processing requests for continuance via email or phone, scheduling hearing office appointments, updating cases in MNCIS, issuing notices, providing appropriate forms, and performing related administrative duties.
This is a full-time remote position with the training period completed onsite at the Hennepin County Government Center in downtown Minneapolis. The initial onsite training period is expected to last 6-8 weeks and will be based on individual and business needs. A reliable high-speed internet connection is required when working remotely.
Example of Duties:
<ul><li>Respond to customer phone inquiries related to:
<div><ul><li>General information for all court divisions
</li></ul><ul><li>Case status and hearing information
</li></ul><ul><li>Zoom hearing information and guidance on Zoom use
</li></ul></div></li><li>Communicate respectfully, courteously and effectively with court stakeholders by answering approximately 90 phone calls per day regarding case status and court appearances while applying court policies and procedures.
</li><li>Initiates case records using electronic means; Hearing Officer appointments, payment extensions, requests in-person appearance to Zoom, admin and judicial approval continuance requests, schedules interpreters for criminal cases.
</li><li>Recording party data, entering comments, events and requesting interpreters in the case management systems (MNCIS)- updating party information and supporting eCheck-in process
</li><li>Updates appear by dates and grants extensions when scheduling Hearing Officer appointments
</li><li>Effectively use technological tools, such as:
<div><ul><li>Minnesota Court Information System (MNCIS)
</li></ul><ul><li>Minnesota Judicial Branch website and Minnesota Court Records Online (MCRO)
</li></ul><ul><li>Online chat solution
</li></ul>Mitel Phone System 
<ul><li>
</li></ul></div></li></ul>Typical Qualifications:
Minimum Education and Experience:
<ul><li>High school diploma or equivalent
</li>One year of relevant experience, which may include but is not limited to customer service, administrative work, office, and clerical work. (For example: bank teller, cashier, court clerk, legal assistant, medical billing specialist).
OR equivalent education and experience 
<li><ul><li>
</li></ul></li></ul>Minimum Knowledge, Skills, and Abilities:
<ul><li>Experience working remotely and managing tasks independently
</li><li>Ability to understand court procedures and policies, legal documents, laws and legal factors pertaining to the court
</li><li>Ability to communicate effectively and efficiently with customers using the phone, email, and online chat
</li><li>Experience in remaining calm and respectful under pressure when handling difficult customer-related interactions over the phone or via chat
</li>Team-oriented, with a positive attitude and the ability to work in an inclusive, multicultural, and multigenerational environment that values diversity and promotes respectful and effective relationships. 
<li>
</li></ul>Preferred Qualifications:
<ul><li>Experience in troubleshooting minor technological issues independently in a remote environment and escalate when appropriate including initiating tickets.
</li><li>Experience working in an environment with a high volume of customer service by phone and online support.
</li><li>Experience effectively managing conflict and de-escalating customers who may be opinionated, confused, upset, angry, abusive, threatening, or experiencing a mental health crisis.
</li><li>Knowledge of the organization, operation, function, and jurisdiction of the court.
</li>Experience in managing confidential information in an office or remote environment. 
<li>
</li></ul>Salary:
The expected starting salary for external candidates is $23.50 - $28.45 per hour, $49,068-$59,403 annually. The offer will take into consideration other equivalent skills, abilities, and qualifications. The full salary range for this position is $21.45 - $35.44 per hour ($44,787-$73,998 annually).
This position is non-exempt under the Fair Labor Standards Act and is eligible for State of MN employee benefits . 
Additional Information:
The Centralized Services Division, Contact Center is located at the Hennepin County Government Center at 300 South Sixth Street, Minneapolis, MN 55487.
Please complete your application and submit your resume and cover letter by March 31, 2026, at 11:59pm.
This AFSCME-represented position is posted for bidding, internal, and external application simultaneously and will be filled in accordance with the AFSCME contract.
All employment offers are contingent upon satisfactory results of a criminal background check. An employment offer may be rescinded if the background check identifies job related convictions.</div>
 <div><div>Why Work for Us?
</div><div>Minnesota Judicial Branch employees consistently express pride in their public service and in the quality of programs and services provided to customers, as well as appreciation for the teamwork and collaboration that is promoted within the MJB. We celebrate and are committed to the principles of diversity and inclusion, and actively seek and value diversity in professional background and cultural characteristics. We are intentional and mindful about the organizational culture we are building, seeking broad-minded individuals with robust capabilities who value supporting one another&rsquo;s growth. 
</div><div></div> 
<div>Employee Benefits
</div><div>The Minnesota Judicial Branch cares about and invests in you as an employee. Because of that, we offer affordable yet competitive benefits to support you and your family&rsquo;s wellbeing. Our comprehensive benefits package for eligible employees includes health and wellness benefits, enhanced fertility benefits, short- and long-term disability, pension, paid parental leave, tuition reimbursement, and more. Learn more at Employee Benefits - Careers at the Minnesota Judicial Branch Careers . Minnesota Judicial Branch employees may also be eligible for the Public Service Loan Forgiveness program. This federal program allows qualified individuals to have their loans forgiven after meeting certain requirements working in public service. You can learn more about this program from the Minnesota Office of Higher Education and the office of Federal Student Aid. 
</div><div></div> 
<div>Equal Employment Opportunity
</div><div>It is the policy of the Minnesota Judicial Branch that all decisions regarding employment are made without discrimination on the basis of disability. Please let us know if you need a reasonable accommodation for a disability to participate in the employee selection process by contacting Human Resources at 4th.Human.Resources@courts.state.mn.us . The Minnesota Judicial Branch is an Equal Opportunity Employer. It is the policy of the Minnesota Judicial Branch that all decisions regarding recruitment, hiring, promotions, and other terms and conditions of employment be made without discrimination on the grounds of race, color, creed, religion, national origin, gender, marital status, status with regard to public assistance, membership or activity in a local human rights commission, disability, sexual orientation, or age. We value and encourage applicants from diverse backgrounds. 
</div><div></div> 
<div><div>Internal Applicants
</div><div>If you are a current employee of the Minnesota Judicial Branch, please apply to open positions conveniently through your Oracle account by visiting Opportunity Marketplace - Browse Opportunities .</div></div></div>

Court Operations Associate, Hennepin County, Centralized Services Division

Belmont Behavioral Health System

<div>Overview:
<div>
PURPOSE STATEMENT:</div><div>
The Court Coordinator acts as a liaison between the hospital and identified county agencies in order to accurately and timely file court documentations necessary to conduct Mental Health Court. The Court Coordinator will be the point person for petitioners, patients, physicians, social workers, city solicitors and all others regarding Mental Health Court. The Court Coordinator will be the in-house educator of court documents. This individual will be knowledgeable of all involuntary patients in the hospital, their commitment status and commitment expiration dates and will work with the patients treatment team to identify individuals who may need to return to Mental Health Court for continued treatment. The Court Coordinator will also provide administrative support as assigned by the Director of Social Services / Case Management.</div><div></div><div> 
This position requires providing service to all age populations in a manner that demonstrates an understanding of the functional/developmental age of the individual served.
</div>Responsibilities:
<div>
ESSENTIAL FUNCTIONS:</div><ul><li>
Tracks all involuntary admissions.</li><li>
Works collaboratively with admissions department to review petitions for pending admissions as needed and to ensure court hearings can be accommodated within identified time frames.</li><li>
Coordinates hearing needs with the treatment teams. Maintains ongoing communication with teams regarding need for extended commitment hearings.</li><li>
Completes and submits paperwork necessary for hearings.</li><li>
Facilitates on-site hearings; acts as liaison for mobile court teams; operates teleconference equipment for hearings.</li><li>
Meets with PRS to review rights, contacts petitioners to inform of hearings, and communicates outcomes with involved parties.</li><li>
Ensures orders are present on chart.</li><li>
Maintains data on hearings and outcomes.</li><li>
Trains others on mental health court procedures; acts as the in-house expert on civil commitment law and hearings.</li></ul>
Qualifications:
<div>
EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:</div><ul><li>
High School diploma or equivalent required. Bachelor&rsquo;s degree in social work or health field preferred.</li><li>
Two or more years&rsquo; of related experience required.</li><li>
Understanding of court/criminal justice system and structure preferred.</li></ul><div></div><div> 
LICENSES/DESIGNATIONS/CERTIFICATIONS:
</div><ul><li>CPR and de-escalation/restraint certification required (training available upon hire and offered by facility).</li><li>
First aid may be required based on state or facility.</li></ul><div></div><div> 
We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual&rsquo;s characteristics protected by applicable state, federal and local laws.</div><div></div><div> 
BEL01</div></div>

Court Coordinator

VSURFACES

<div><h5 class="jobSectionHeader">Job Description</h5><div> 
<div></div>
</div>Prepare case documentation for circuit judges, including arranging summons for involved parties and witnesses. 
Organize court files and maintain judgment records, making sure documents are delivered to the appropriate parties within the required time. 
Handle different administrative tasks related to court cases while working closely with judges and other secretarial staff. 
Assist citizens by providing information over the phone and during visits to the district court. 
Support daily court operations by performing various office and secretarial duties when required. 
Ensure court documents and records are properly organized and maintained for easy access.
<h5 class="jobSectionHeader">
Job Requirements</h5>

Previous experience in secretarial or office work within either the public or private sector is required. 
Good IT skills with confidence in using common office systems and computer tools. 
Strong motivation to support processes that help maintain legal order and ensure the effective functioning of the district court.

About Company: 
VSURFACES is a forward-thinking company built on a simple belief &mdash; that great work comes from great people. 
We operate across multiple industries, bringing fresh ideas and a relentless commitment to quality to 
everything we do. Our culture thrives on collaboration, bold thinking, and a shared drive to build something 
meaningful. If you&rsquo;re someone who takes initiative, embraces challenges, and wants your work to actually 
matter, you&rsquo;ll fit right in here.</div>

Assistant Court

Gila County Community College

<div>
 Purpose of the Job
 
 
 The purpose of this position is to assist the Court in the judicial process of assessing and collecting fees, fines, and costs to ensure compliance with court orders and increase collection rates. This position issues and distributes warrants, provides customer service and maintains files. Active in collecting in past due accounts. Issues and distributes warrants, provides high volume customer service and maintains files. Performs diversified clerical work, places delinquent cases into collections with F.A.R.E., provides administrative support and performs a variety of clerical functions.
 
 
 
 Supervisory Responsibilities
 
 
 
 Essential Duties and Responsibilities
 
 
 This position does not supervise other employees.
 
 
 
 Essential Duties And Responsibilities
 
 
 
 
 TIME SPENT
 
 
 
 <ul>
 <li>
 Provides customer service by answering inquiries on cases regarding fines, fees, payments, due dates, warrants, suspensions, and requirement compliance; answers telephone and provides customer service including greeting the public, providing filing information for cases, accepting payments, issuing receipts, rescheduling court dates and responding to general inquiries.
 
 
 </li>
 </ul>
 20%
 
 
 <ul>
 <li>
 Receives and processes court payments, issues receipts, reschedules court payment due dates, updates address and phone number information and processes bonds to appropriate folders; enters payment information into computer system. Receives and examines legal documents for sufficiency, completeness, conformity, jurisdiction and/or validity before acceptance for action by the Court; certifies or files documents; open Court cases in court system; prepares document files; files a variety of legal documents and related case materials, searches for missing files; copies materials requested from files and sends to requesting individual/agencies; follows procedures for updating, scanning and/or purging files.
 
 
 </li>
 </ul>
 10%
 
 
 <ul>
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 Enters and tracks data in automated cases management system; queries automated docket to extract and provide case information.
 
 
 </li>
 </ul>
 10%
 
 
 <ul>
 <li>
 Assists the public either on the phone or over the counter in the use of court forms, document filing procedures and other such matters requiring the application of technical/legal/judicial procedures and practices; receives and completes orders for services/materials from public or employees; evaluates need for service and directs individual/calls to appropriate office; assists individuals in locating material/information; explains fees and fines.
 
 
 </li>
 </ul>
 10%
 
 
 <ul>
 <li>
 Issues warrants; prepares related files and dockets entries. Responds to inquiries from the public, attorneys, case witnesses, and law enforcement representatives; gathers information needed to respond to inquiries by researching case status, case documents and the notations or rules/procedures/codes on specific questions which requires distinguishing between, and consideration of, sensitive/protected public information and may require understanding or interpretation/explanation of legal documents, legal/court procedure regarding case/processing and status; makes copies of files and requests in accordance with department policy.
 
 
 </li>
 </ul>
 10%
 
 
 <ul>
 <li>
 Receives, computes, classifies and posts fees and/or fines for criminal, criminal traffic and civil cases; issues receipts; posts and reconciles account records for daily activity.
 
 
 </li>
 </ul>
 10%
 
 
 <ul>
 <li>
 Analyzes, dockets, indexes and processes legal documents, judgments, and minute entries as required; prepares legal documentation pursuant to court orders, rules and statutes.
 
 
 </li>
 </ul>
 10%
 
 
 <ul>
 <li>
 Issues warrants and sanctions to help ensure efficient case flow in the Court. Composes correspondence to Defendants, law enforcement, attorneys and other entities.
 
 
 </li>
 </ul>
 10%
 
 
 <ul>
 <li>
 Uses office equipment such as copiers, cash registers, scanner and computers. Must have some knowledge in computer software such as Word, Excel, etc. Compose written documents and prepare routine reports and correspondence related to official court actions.
 
 
 </li>
 </ul>
 10%
 
 
 <ul>
 <li>
 Performs other duties as assigned.
 
 
 </li>
 </ul>
 
 Budget Responsibilities
 
 
 
 This position has no responsibility over any types of budget.
 
 
 
 Project Responsibilities
 
 
 
 This position does not have project responsibilities.
 
 
 
 ORAL COMMUNICATION DUTIES
 
 
 
 This position trains colleagues, explains County procedures or processes and responds to public inquiries.
 
 
 
 WRITTEN COMMUNICATION DUTIES
 
 
 
 This position creates or edits documents, internal memos, emails, formal letters and reports.
 
 
 
 INTERACTIONS WITH THE GENERAL PUBLIC
 
 
 
 Interacts extensively with employees, customers, the general public, vendors, regulatory bodies, and other groups and/or individuals and Institutions over the telephone, by email, and/or in person.
 
 
 
 INTERACTIONS SPECIFICALLY WITH CUSTOMERS
 
 
 
 Always (More than 85% in a year)
 
 
 
 Minimum Education/Directly Related Experience Required
 
 
 
 
 MINIMUM EDUCATION REQUIRED
 
 
 
 High School Diploma or GED.
 
 
 
 Minimum Years Of Directly Related Experience Required
 
 
 
 One (1) year clerical experience; legal terminology preferred, demonstrated computer skills in working with word processing, spreadsheet and email software; or equivalent combination of education, training and experience.
 
 
 
 Professional Credentials Required/Preferred
 
 
 
 Must possess and maintain a valid Driver&rsquo;s License if position duties require.
 
 
 Supplemental Information
 
 
 
 Knowledge Required
 
 
 
 Legal terminology and documentation; general court procedures and protocol; methods and standards for processing legal documentation; customer service standards and protocol; general office practices and equipment; correct business English, including spelling, grammar and punctuation; business arithmetic; business and personal computers, and business office software applications. Arizona Judicial Code of Conduct: filing, alphabetizing and phone etiquettes.
 
 
 
 Skills Required
 
 
 
 Customer service; listening; problem recognition; multi-tasking; typing and data entry abilities; explaining court procedures and processes in a clear, concise, and comprehensive manner to attorneys, litigants and the public; establishing and maintaining cooperative working relationships with judges, attorneys, law enforcement agencies and other participants in the criminal justice process; effectively communicating in written and verbal forms; writing and completing accurate correspondence; effectively relate to people of diverse socioeconomic backgrounds and temperaments. Active in collections and must know basic arithmetic and grammar and skilled in the use of office equipment.
 
 
 
 Abilities Required
 
 
 
 Ability to coordinate and perform legal clerical functions; understand and prepare legal documentation; issuing warrants, and sanctions; multi-task; memorize and recall, maintain a calm demeanor in stressful situations; follow orders; provide clear and concise verbal response to questions. Examines documents for completeness, sufficiency, validity and conformity; process documents according to established procedures; understand, explain and/or take action based on court minutes or case file notations; use automated information storage and retrieval system; demonstrate tact and diplomacy; organize and prioritize work assignments; follow verbal and written instructions; maintain confidentiality; work independently; establish and maintain currency with changes in law and procedure effecting work; research and apply regulations, procedures and/or technical reference materials to a new and/or unusual circumstances.
 
 
 
 PHYSICAL DEMANDS
 
 
 
 <ul>
 <li>
 Occasionally stands to attend to customers; may be required to lift work related materials or equipment up to 25 lbs.
 </li>
 <li>
 Constantly requires dexterity for keyboard operation.
 </li>
 <li>
 Incumbents in this position may be required to occasionally walk to and from work sites and kneel.
 
 
 </li>
 </ul>
 
 WORK ENVIRONMENT
 
 
 
 Incumbents in this position constantly spends time in office environment; constantly spends time in lobby, reception area.
 
 
 
 SAFETY RISK EXPOSURE
 
 
 
 Incumbents in this position are generally not exposed to safety risk; occasionally may become exposed to telephone and in person verbal abuse by customers or citizens, and/or emotional individuals. Incumbents may occasionally be exposed to individuals with weapons or out of control individuals.
 
 
 
 PROTECTIVE GEAR &amp; SAFETY MANUALS
 
 
 
 Incumbents in this position are required to constantly follow written safety procedures and manuals relevant to the division or department.
 
 
 
 CONSEQUENCES OF ERROR
 
 
 
 Potential errors can result in minor delay or inconvenience. Errors can be detected early.
 
 
 To learn more details, visit our benefits page.
</div>

Justice Court Clerk

Fulton County, GA

<div><div><div>UNCLASSIFIED POSITION LOCATED IN FULTON COUNTY PROBATE COURT
NON-NEGOTIABLE SALARY: $50,498
Please refrain from attaching personal and identifiable information: Driver&rsquo;s License, Photo on Resumes, DD214, Vaccination cards, etc. 
Minimum Qualifications:
High School diploma or GED (coursework in business or public administration, criminal justice, law, or related area is preferred) and two or more years of legal or court-related experience; or an equivalent combination of education and experience. Resumes are welcome without personal and identifiable information. 
 
Specific License or Certification Required: None 
 
Specific Knowledge, Skills, or Abilities: Requires knowledge of Legal terminology related to the area of assignment. Laws, rules, and regulations governing court procedures. Practices and procedures of the Fulton County Court System. General office practices, procedures, equipment, and technology. 
Requires skill in delivering high-quality, customer-focused service. Reviewing documents for conformance with procedural requirements. Reading and interpreting legal documents. Keyboarding and data entry. Using a spreadsheet, database, word processing, presentation, and other software. Understanding, using and explaining Court-specific computer applications to manage court processes, gather and analyze statistics, and create reports. Performing general clerical functions. Identifying and investigating facts of a legal matter. Resolving problems and making decisions. Generating enthusiasm and support for program objectives. Communicating effectively with coworkers, supervisors, legal professionals, and the public. 
 
Examination: 
The examination will consist of an evaluation of education and experience, accomplished by an analysis of the application. The application must document that the applicant possesses the minimum knowledge, skills, education, and experience as listed to be rated as qualified. If selected, an official, accredited college transcript is required, at the time of employment, for all degrees/coursework used to qualify for this position. 
 
ALL APPLICATIONS MUST BE COMPLETED IN FULL BEFORE THEY ARE SUBMITTED. PLEASE REVIEW ALL APPLICATIONS FOR ACCURACY AND MAKE ALL CORRECTIONS BEFORE SUBMITTAL BECAUSE ERRORS CAN RESULT IN NOT MEETING THE MINIMUM QUALIFICATIONS. ADDITIONAL INFORMATION WILL NOT BE ACCEPTED AFTER APPLICATIONS ARE RECEIVED BY THE DEPARTMENT OF HUMAN RESOURCES.</div>
<div></div><div>Purpose of Classification: 
Assist the public in matters pertaining to probate and administration of decedent's estates, marriages and firearms licensure and guardianships and conservatorships of adults and minors, provides specialized administrative support to court staff. 
 
Essential Functions:<div>
This job description indicates, in general, the nature and level of work, knowledge, skills, abilities, and other essential functions (as covered under the Americans with Disabilities Act) expected of the incumbent. It is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities. Incumbent may be asked to perform other duties as required. 
</div>
Collects fees and reviews and accepts legal documents for filing in accordance with court procedures and prescribed time frames. Assists in development of operational procedures in response to changes in laws, rules, regulations, and other matters that affect the operations of the Court. 
 
Accepts, reviews and processes licensure applications. Processes and reviews pleadings related to probate and administration of decedent's estates and adult and minor guardianship and conservatorships. Reviews incoming and outgoing documents for completeness and accuracy; processes documents for filing in accordance with court rules. Prepares draft orders for signature by the Probate Judge of Judicial Officer. 
 
Provides procedural guidance to members of the public and attorneys. Enters data from court documents into the court case management system. Calendars court hearings, responds to court orders and other relevant documents regarding the court system. May perform extensive audit functions of financial reports filed by estate fiduciaries. May create documents related to probate matters. 
 
Ensures the proper filing, collection, and recording of legal documents including pleadings, licenses, permits, wills, and other various documents processed through the Fulton County Court System. Provides cross-functional support for all internal departments of the Fulton County Probate Court. 
 
Processes disposed cases for archiving. Reviews weekly court calendar to ensure accuracy. Administers oaths and issues Letters of Guardianship, Letters of Administration and Letters Testamentary. Explains duties and responsibilities to the appointed fiduciary. Files court records in accordance with court procedures and assists in an assigned records room. 
 
Conducts record searches of estates. Initiates various statutory notice requirements. Serves as liaison between the Probate Court and the general public. Secures confidential information and disseminates and control the flow of confidential and public information. Performs other administrative functions such as responding to questions, opening mail and distribution of mail and responding to telephone inquires. 
 
Additional Functions: 
Performs other related duties as required</div>
<div></div><div>Performance Aptitudes: 
 
Factor 1: Decision-Making 
Process: There is choice in determining the process to accomplish the work. This choice includes designing the set of operations. Positions do not necessarily perform the operations. 
 
Factor 2: Complexity 
Formative: Evaluates the relevance and importance of theories, concepts, and principles, and tailors them to develop a different approach or tactical plan to fit specific circumstances. 
 
Factor 3: Purpose of Contact 
Detect, Secure or Advise: Purpose is to detect, discover, expose information, problems, violations or failures by interviewing or investigating. 
 
Factor 4: Line/Staff Authority 
Work Leader: Partially accountable for the work product of others, including timeliness, correctness, and soundness 
 
Physical Requirements: 
Work is typically performed in an office-like environment. May work in high conflict situations and with difficult, sometimes dangerous parties. Positions in this class typically require talking, hearing, seeing, sitting, standing, walking, driving, bending, reaching, fingering, lifting, and carrying. Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.</div> 
<div></div><div>It is the policy of Fulton County that there will be equal opportunity for every citizen, employee and applicant, based upon merit without regard to race, color, religion, national origin, gender, age, genetics, disability or sexual orientation.</div></div></div>

COURT OPERATIONS SPECIALIST

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