court operations clerk

Canyon County

Job Summary
<br>This position performs complex clerical, secretarial, administrative, and office support duties following established guidelines and procedures to expedite and maintain the caseload and special processes and procedures of the District and/or Magistrate Court as assigned. The work is performed under the general supervision of the Director of Court Operations and direct supervision of the Court Operations Manager and Area Supervisor. Certain levels in the series may assist in training and may provide direction to other court clerks, the principal duties of this position are performed in a general office and courtroom environment.
<br><br>
<b>Key Responsibilities:</b><br>
<ul>
<li>Clerk I</li>
</ul>
o Training and entry-level position. Receives and examines legal documents for accuracy, completeness, and conformity to requirements; returns unacceptable documents, affixes seals and stamps to endorse, certify, and file documents.
<br>o Prepares and maintains documents and exhibits, files legal documents and related case materials; retrieves and delivers files and documents to court or appropriate parties, maintains court records and files.
<br>o Prepares documents in conformance with court orders, issues legal documents such as warrants, writs, subpoenas, abstracts, and other official documents on behalf of the court in accordance with policies and procedures recall warrants, exonerates bail, prepares judgments and dismisses or seals cases in accordance with established code and court procedures.
<br>o Advises attorneys, agencies, and the public on the status of cases in a professional and courteous manner, provides procedural information, answers inquiries, and explains filing processes, explains and accepts fees and fines, maintains and updates financial records.
<br><br>
<ul>
<li>Clerk II</li>
</ul>
o Journey level position performs all duties required for the Clerk I position as well as maintains court records and files, such as records of court-appointed counsel and experts, receipts, marks, and takes custody of evidence.
<br>o Attends Court sessions, takes minutes of actions and proceedings, requests clarification of instructions and orders of action to properly note the official court record; impanels and polls jurors, records challenges, administers oath or affirmations to witnesses and jurors, and records jury service and compensation due to jurors.
<br>o Prepares a variety of documents related to court operations and coordinates the flow of documents necessary for court assignments; arranges for interpreters, pro-term judges, and assigned judges.
<br>o Performs difficult and complex duties related to reviewing legal documents and examining them for accuracy, completeness, and conformity to requirements; may provide procedural assistance to self-represented litigants at the Legal Assistance Center.
<br><br>
<ul>
<li>Clerk III</li>
</ul>
o Advanced journey level position performs all duties required for the Clerk II position; may perform special projects; may be assigned to train and mentor other court clerks in various court procedures.
<br><br>
<ul>
<li>Clerk IV</li>
</ul>
o Highest advanced journey level “lead worker” position performs all duties required for the Clerk III position and performs the duties of the Area Supervisor in his/her absence.
<br><br>
<ul>
<li>Other Duties</li>
</ul>
o Performs all work duties and activities following County policies, procedures, and safety practices.
<br>o All other duties as assigned.
<br>Qualifications
<br>Skills and Abilities
<br><ul>
<li>Perform basic cash handling, bookkeeping, and accounting functions.</li>
<li>Perform multiple tasks simultaneously, including handling interruptions, and return to and complete tasks in a timely manner.</li>
<li>Work well under pressure and maintain a calm and professional demeanor, under stressful or adversarial conditions.</li>
<li>Court and judicial system operations, processes, procedures, protocols, terminology and policies</li>
<li>Work cooperatively and constructively with fellow workers and members of the public to provide public service of the highest quality and quantity.</li>
<li>Prepare court and legal documents, following a prescribed format to ensure accuracy and compliance with legal requirements and standards.</li>
</ul>
Special Qualifications
<br><ul>
<li>Must be bondable.</li>
<li>Must successfully complete a background investigation.</li>
</ul>
Education and Experience
<br><ul>
<li>High school diploma or GED equivalency required.</li>
<li>At least one (1) years’ experience in customer service for Clerk I, two (2) years’ experience as a Court Clerk for Clerk II, three (3) years’ experience as a Court Clerk II for Clerk III, five (5) years’ experience as a Court Clerk for Clerk IV preferred or</li>
<li>Any equivalent combination of experience and training which provides the knowledge and alibies necessary to perform the work.</li>
</ul>
Essential Physical Abilities
<br><ul>
<li>Clear speech with or without an accommodation, to effectively convey detailed or important instructions or ideas accurately, loudly and/or quickly</li>
<li>Sufficient clarity of hearing with or without reasonable accommodation to enable the employee to hear average or normal conversations and receive ordinary information</li>
<li>Visual acuity, with or without an accommodation, to read instructions, review and organize documents</li>
<li>Requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasks</li>
<li>Ability to lift 25 lbs.</li>
</ul>
<b>Disclaimer:</b><br>
To perform this job successfully, an individual must be able to perform the primary job responsibilities satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of individuals on the job. This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice.
<br><br>
Canyon County is an Equal Opportunity Employer. Employment decisions related to recruitment and selection are made without regard to race, color, religion, sex, national origin, age, disability, or genetics.

In-Court Clerk II

TOWN OF EVANS COURT

<p>Evans Town Court is looking for a friendly and competent Office Clerk to support our busy court office. We value teamwork, respect, and a positive work environment. An effective office clerk works diligently to help maintain smooth office operations. You must be reliable and hardworking with great communication skills. The ideal candidate will also be familiar with office equipment and procedures.</p><p><b>Duties include:</b></p><p>Support in managing all aspects of court operations including office management, record keeping and fiscal responsibilities.</p><p>Case processing activities and date entry.</p><p>Scheduling, report generating and other court clerical duties.</p><p>Court night responsibilities include checking in attendees and processing payments.</p><p><b>Requirements:</b></p><p>Clerical/Criminal Justice background preferred.</p><p>Job Type: Full-time</p><p>Pay: From $22.70 per hour</p><p>Benefits:</p><ul><li>Bereavement leave</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Education:</p><ul><li>High school or equivalent (Required)</li></ul><p>Shift availability:</p><ul><li>Day Shift (Preferred)</li><li>Night Shift (Preferred)</li></ul><p>Work Location: In person</p>

Court Clerk - Full Time

Maricopa County

<div><div>Posting Date</div>
12/31/25<div></div><div>
Application Deadline</div>
01/04/26<div></div><div>
Pay Range</div>
Anticipated Hiring Pay: $20.25 hourly<br>
Full Pay Range: $20.25 - $30.50 hourly<br>
<br>
Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification.<br>
A higher wage would only be offered based on direct court-related or legal experience (i.e. such as that with a law firm). Additional questions regarding pay can be discussed with HR during the hiring process if you are offered a position.<br>
<br>
This position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.<div></div><div>
Job Type</div>
Unclassified<div></div><div>
Department</div>
Clerk of the Superior Court<div></div><div>
About the Position</div><div>
If you're beginning your Court Administration career, our Court Operations Specialist position is the perfect path for you!<br>
<br>
The Court Operations Specialist performs an essential role for the Clerk of the Superior Court by providing access to the judicial system and related public records. You will assist the public, legal community, Courts, County, and other governmental agencies so they can pursue legal processes and/or obtain and maintain legal and financial records and information.</div><div></div><div>
Take the leap and jump into this amazing career opportunity today! Want to learn more about this opportunity? Check out a day in the life of a <div>Court Operations Specialist</div> (AKA Administrative Assistant) by clicking on the video link!</div><div></div><div>
This recruitment will be used to fill multiple vacancies throughout our various Court locations.</div><div></div><div><div><div><div><div><div>
About Us</div><div>
Join a team on a mission to provide fair and equitable access to justice. Clerk of the Superior Court is looking for people who strive to provide excellent customer service, collaborate in a team atmosphere, and serve the community.</div><div>
Every member plays a vital role in providing services for the justice system, the legal community, and the general public.</div><div></div><div>
COSC adopted Factors for Success to provide transparent guidance for sustainability, strategic initiative achievement, positive learning culture, and inclusivity by linking foundational skills and value-based behaviors. The four Factors for Success and related competencies are:</div><ul><li><div>
Thought: Have and use the appropriate knowledge. (Business Acumen, Customer Focus, Strategic Mindset)</div></li><li><div>
Results: Take initiative and be accountable for results. (Takes Initiative, Ensures Accountability, Results Focused)</div></li><li><div>
People: Effectively communicate and interact with others. (Influential, Develops/Others Teamwork, Collaborative)</div></li><li><div>
Self: Recognize and reflect on oneself and one&rsquo;s behavior. (Authentic, Aware, Flexible)</div></li></ul><div></div><div>
Proud to Offer</div><ul><li><div>
Work with a greater purpose</div></li><li><div>
Tuition reimbursement</div></li><li><div>
Exceptional work-life balance</div></li><li><div>
Opportunities for growth and development within Maricopa County</div></li><li><div>
Low-cost, high-value healthcare for you and your qualifying dependents</div></li><li><div>
Child care benefits including access to our on-site center <div>Maricopa County Kids Club</div>, dedicated to serving Maricopa County families exclusively</div></li><li><div>
Paid vacation, sick time, and parental leave</div></li><li><div>
Extensive wellness program, including healthcare premium discounts</div></li><li><div>
Employee discounts for goods and services</div></li><li><div>
Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12% monthly contribution rate and includes a 100% employer match on Day 1</div></li><li><div>
Learn more at <div>Work With Us | Maricopa County, AZ</div></div></li></ul><div></div><div>
We Require</div><ul><li><div>
Two years of clerical, administrative, or customer service experience</div></li><li><div>
High school diploma or GED</div></li><li><div>
A combination of post-secondary education and/or job-related experience may substitute for the minimum qualifications on a year-for-year basis</div></li></ul><div></div><div>
We Also Value</div><ul><li><div>
Clerical, administrative, or customer service experience in a court-related or cash-handling environment</div></li><li><div>
Bilingual (English/Spanish) skills (moderate proficiency in reading, writing, and speaking the Spanish language)</div></li></ul><div></div><div>
Job Contributions</div><ul><li><div>
Perform extensive cashiering functions at public file counters, collect and process fees, payments, and bonds</div></li><li><div>
Receive and process a high quantity of documents and public records from the general public, internal and external customers, the legal community, and/or other governmental agencies</div></li><li><div>
Provide extensive customer service by responding to a high volume of written and verbal inquiries from a variety of sources; complete extensive case and file research for customers</div></li><li><div>
Seal and redact documents and files per court order and/or maintain all sealed, confidential, and discovery materials</div></li><li><div>
Process various complex orders from the court and handle the processing of exhibits</div></li><li><div>
Review, file, and process new complaints, petitions, exhibits, post-decrees, and subsequent documents; set hearings, and generate minute entries</div></li><li><div>
Perform special commissioner, probate registrar, and/or notary functions as necessary</div></li><li><div>
Cross-train to perform backup assistance in other areas or assignments and provide training to co-workers</div></li></ul><div></div><div>
Working Conditions</div><ul><li><div>
Work is performed primarily in a business office setting</div></li><li><div>
Ability to lift boxes up to 30 pounds and carry, push, or pull a distance of 500 feet</div></li><li><div>
Ability to travel to and from job-related locations during a scheduled workday subject to County policies regarding the use of County vehicles or private vehicles used on County business</div></li></ul></div></div></div></div></div><div></div><div>
Selection Procedure</div><ul><li><div>
Only the most qualified candidates will be considered</div></li><li><div>
Consideration will only be given to candidates who submit online applications</div></li><li><div>
Candidates will be contacted primarily through email and their Workday online application profile</div></li><li><div>
Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive</div></li></ul><div></div><div>
Maricopa County is an equal opportunity employer.</div><div></div><div>
Apply Now!</div></div>

Court Operations Specialist

Washington Terrace City

<p><b>POSITION: </b>Court Clerk (PT) <b>SCHEDULE: Part-Time</b> Permanent<br/>31 hours/week M-F</p><p><b>Wednesday Court Attendance is required</b></p><p><b>DEPARTMENT</b>: Justice Court <b>JOB LOCATION: </b>City Hall 5249 South 400 East, Washington Terrace, Utah</p><p><b>HOURLY PAY RANGE: $ 18.01-25.95 (DOE)</b></p><p><b>BENEFITS: </b>Retirement plan provided through the Utah Retirement Systems, Paid holiday, sick and vacation leave.</p><p><b>No Medical or Dental Benefits. </b></p><p><b>SPECIAL REQUIREMENTS: </b>Applicants must be able to successfully pass a background check, including credit check and drug screen.</p><p><b>POSITION: </b>This is an &ldquo;at-will&rdquo; classified position working under the direct supervision of the Judge and the Court Clerk Supervisor. Assists in the daily operations of the Washington Terrace/Marriott-Slatterville Court. Performs a variety of complex clerical duties designed to expedite the functions, actions, judgements, processes and procedures associated with the Justice Court. Maintains liaison with correctional facilities, Drivers License Division, Law Enforcement Agencies, Treatment Agencies, City Administration, etc. Performs duties associated with small claims, audit processing, and other duties as required or assigned.</p><p><b>ESSENTIAL FUNCTIONS, SKILLS, AND ABILITIES</b></p><p>(The following duties ARE NOT intended to serve as a comprehensive list of all duties to be performed, but rather a representative</p><p>summary of the primary duties and responsibilities. Specialists may not be required to perform all duties listed and may be</p><p>required to perform additional, position-specific duties.</p><p>&Oslash; Answers questions on daily basis from individuals, attorneys and a variety of agencies</p><p>&Oslash; Coordinates the daily functions of the Justice Court and ongoing maintenance of court records: provides coordination of functions affecting city prosecutor, law enforcement and bailiff.</p><p>&Oslash; Attends court and assists Judge with in-court processing of cases.</p><p>&Oslash; Ensures accuracy and the completion of all documents, including orders of plea bargains, commitments to jail, stays, referrals to alcohol and drug, anger management, etc. programs, trials and pre-trial notices, continuances, etc. Calls cases, swears in witnesses and marks evidence.</p><p>&Oslash; Maintains calendar events, such as trials, pre-trials, sentencing, hearings and motions. Prepares and distributes notice of trials, pre-trials, subpoenas, case materials and defendant instructions.</p><p>&Oslash; Receives and logs in citations and formal information.</p><p>&Oslash; Collects fines and forfeitures.</p><p>&Oslash; Writes receipts, receives money and transmits to appropriate departments or agencies.</p><p>&Oslash; Provide concise, correct information and assistance to others in a friendly and helpful manner in person or by telephone.</p><p>&Oslash; Performs Procedures on BCI</p><p>&Oslash; Assists with BCI, AOC, and City Audits</p><p>&Oslash; Maintains all Court and AOC certifications.</p><p><b>MINIMUM TRAINING, EDUCATION, AND EXPERIENCE</b></p><p><b>Required</b></p><p>&Oslash; High school graduate or equivalent plus one (1) year of increasingly responsible office experience or equivalent combination of education and experience.</p><p>&Oslash; Be able to pass background checks, Reference checks, Drug screen, and Credit check (due to sensitive financial information, handling of city funds, and access to BCI programs).</p><p>&Oslash; Must possess strong interpersonal and communication skills, working knowledge of bookkeeping, office principles and practices, legal and court terminology, filing systems and computerized applications for records filing. Detail oriented.</p><p>&Oslash; Ability to learn legal and court document formats; learn criminal and civil law as it applies to court processes.</p><p>&Oslash; Ability to work closely with Judge, public, various agencies and city staff.</p><p>&Oslash; Required to present themselves in a professional manner, displaying the utmost integrity, discretion, courtesy, cooperation, discipline, and behavior.</p><p>&Oslash; Must be able to effectively communicate through written and verbal skills.</p><p>&Oslash; Must have good time management skills to prioritize workload and adhere to strict deadlines.</p><p>&Oslash; Must be able to handle stressful situations, quickly assess, or judge situations, and be able to make decisions under pressure in areas of responsibility. Ability to manage angry individuals/unpleasant situations by diffusing or resolving the situation.</p><p>&Oslash; Experience in customer service</p><p><b>Preferred</b></p><p>&Oslash; Experience in accounting/cash handling</p><p>&Oslash; Experience in legal and court terminology/ local government experience</p><p>&Oslash; Experience with Caselle and CORIS</p><p><b>HOW TO APPLY</b>To apply online go to www.washingtonterrace.gov and click on <b>&ldquo;I Want To&rdquo;</b> then select <b>&ldquo;Apply for a City Job&rdquo;. Or </b>paste the link below in our browser to be directed to the online application.</p><p>https://www.xpressformsbuilder.com/viewer/3e4c3be0-0f24-47e3-bb58-d5785553b13d</p><p>Incomplete submissions will not be accepted.</p><p>The Human Resource Office will provide reasonable accommodations for any applicant during the examination and selection process. If you have special needs, please call (801) 395-8283. Washington Terrace does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services.</p><p><b>* * Equal Opportunity Employer * * </b></p><p>Job Type: Part-time</p><p>Pay: $18.01 - $25.95 per hour</p><p>Expected hours: 31 per week</p><p>Benefits:</p><ul><li>Paid time off</li><li>Retirement plan</li><li>Wellness program</li></ul><p>Work Location: In person</p>

Court Clerk (Part-time)

State of Nebraska

<div><p><b>The work we do matters!
</b></p><p><b>Hiring Agency:
</b></p>Supreme Court - Agency 5<br>
<p><br>
<b>Location:
</b></p>Plattsmouth, NE<br>
<p><br>
<b>Hiring Rate:
</b></p>$17.955<br>
<p><br>
<b>Job Posting:
</b></p>JR2025-00021928 County Courtroom Clerk (Open)<br>
<p><br>
<b>Applications No Longer Accepted On </b>(If no date is displayed, job is posted as open until closed):
</p>01-17-2026<br>
<p><br>
<b>Job Description:
</b></p>Location: Cass County Courthouse, Plattsmouth
<br>
District: 2nd Judicial District
<br>
<br>
The Judicial Branch is a state-funded Branch of Government that offers medical/dental/vision, $20,000 free basic life insurance, state-matched 156% retirement plan, 13 paid holidays, earned paid vacation and sick leave, and more.
<br>
<br>
This classification level works under general supervision and is responsible for spending a majority of time in the courtroom and providing courtroom related work such as capturing and recording verbatim proceedings of court and maintaining case information during and after proceedings. Responsibilities may include preparing documents for each court session (e.g. label exhibits, prepare journal entries); recording proceedings; schedule further court hearings.<br>
<p></p><br>
<p><b>JOB DUTIES </b><b>:
</b></p><p></p><ul><li>Monitors on-going case files, which includes: identifying appropriate forms to be completed or received; monitoring case status; issuing and processing warrants and civil suspensions; tracking and maintaining files; and/or, performing other related activities.
</li><li>Processes and prepares casework for court sessions; notates court actions on applicable documents and forms; and/or, performs other related activities.
</li><li>Maintains court calendar; schedules interpreters, transportation, prosecutors, defense council, and/or events.
</li><li>Performs routine administrative support duties, which include: scheduling court hearing meetings; labelling exhibits, preparing journal entries and preparing other standard documents for court session.
</li><li>Performs other duties of a similar nature or level.
</li></ul><p></p><p>The above classification responsibilities represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.
</p><p></p><p><b>Requirements/Qualifications
</b></p><p><b>Minimum Qualifications: </b>High school diploma or GED; and 2 years of courtroom clerk experience; or equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
</p><p></p><p>All educational credits must be granted from an accredited institution approved by the U.S. Dept. of Education.
</p><p></p><p><b>KNOWLEDGE, SKILLS, ABILITIES
</b></p><p></p><p><b>Knowledge Requirements:
</b></p><ul><li>Customer service principles;
</li><li>Computers and related software applications;
</li><li>Criminal coding concepts;
</li><li>Federal, state, and local laws, rules, and regulations;
</li><li>Office procedures, methods, and equipment;
</li><li>Data entry techniques.
</li></ul><p></p><p><b>Skill Requirements:
</b></p><ul><li>Providing customer service;
</li><li>Maintaining records;
</li><li>Performing data entry;
</li><li>Operating standard office equipment;
</li><li>Using computers and related software applications;
</li><li>Reviewing reports for accuracy;
</li>Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.<br>
<li>
</li></ul><p></p><br>
<p><b>Physical Requirements: </b>Positions in this class work is primarily sedentary, although some slight physical effort may be required, not to exceed 20 LBS.
</p><p></p><p><b>HIRING RATE: </b>$36,435.31 per year
</p><p><b>MINIMUM RATE: </b>$37,346.15 per year
</p><p></p><p><b>External Candidates </b>&ndash; Please visit <b>https://statejobs.nebraska.gov </b>to complete a State application.
</p><p><b><i>Any </i></b><b>Current State of Nebraska Employee: </b>apply via Jobs Hub through Workday , here: <b>https://www.myworkday.com/son/d/task/2998$42366.htmld#backheader=true
</b></p><p><b><i>The Judicial Branch values our employees as well as a supportive environment that strives to promote diversity, equity, inclusion and belonging. We recruit, hire, train and promote in all job qualifications at all levels without regard to race, religion, sex, age, national origin, disability, marital status, sexual orientation, or genetics. The Judicial Branch complies with Veterans Preference Laws.<br>
</i></b></p><p></p><br>
<p>If you're <b>currently </b>employed by the State of Nebraska, please don't apply through this external career site. Instead, log in to Workday and open the <b>Jobs Hub - Internal Apply </b>app from your home landing page. You can access Workday anytime through the Link web page: https://link.nebraska.gov/<br>
</p><h2 class="jobSectionHeader"><br>
<b>Benefits
</b></h2><p>We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.
<br>
<br>
Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits
</p><p></p><p><b>Equal Opportunity Statement
</b></p><p>The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.</p></div>

County Courtroom Clerk

City of Southaven

<div><p>The Chief Deputy Court Clerk performs a variety of clerical and administrative support tasks to support the operations of the municipal court. The Chief Deputy Court Clerk works under the direction of the Court Clerk and Municipal Judge while court is in session.</p><p>
Essential Job Functions:</p><ul><li> Preservation, maintenance and dissemination of all records originating out of the municipal court.</li><li> Collection of all fines and fees assessed in the municipal court</li><li> Accurate record keeping of fine and fee payments.</li><li> Attends all court sessions on scheduled court dates to assist the Judge, Prosecutor, attending attorneys and defendants.</li><li> Record keeper for all municipal court orders, judgements, dockets and minutes.</li><li> Determines what information is a public record and can be released without redaction.</li><li> Assists the court clerk with supervising the daily operations of the clerk&rsquo;s office including the supervision of other deputy court clerks.</li><li> Assists the court clerk in Interviewing candidates for open deputy clerk positions and makes recommendations for hiring new staff.</li><li> Assists the court clerk with performance evaluations of deputy court clerks and makes recommendations concerning promotions and disciplinary actions.</li><li> Assists the court clerk with budget preparation.</li><li> Assists the court clerk with technology issues.</li><li> Assists the court clerk with purchasing and facility needs.</li><li> Assists the court clerk with financial and state reporting requirements.</li></ul><p></p><p><br>
Knowledge, Skills and Abilities:</p><ul><li> Excellent use of verbal and written communication skills.</li><li> Attention to detail and ability to verify the accuracy of the work performed by other deputy clerks.</li><li> Knowledge of court case management systems with preference for experience with Incode Version 9.</li><li> Knowledge of Microsoft Office including Outlook, Word and Excel.</li><li> Excellent team building and conflict resolution skills.</li><li> Knowledge of budgetary process in municipal government.</li><li> Ability to multitask in a face-paced environment.</li></ul><p></p><p><br>
Education and Experience:</p><p>
High school diploma required; Bachelor&rsquo;s or Associate&rsquo;s degree in criminal justice or public administration preferred. 5 years experience as a head court clerk or court administrator in a municipal court is required. Experience with InCode software version 9 is preferred.</p></div>

Chief Deputy Court Clerk

Pima County

<div><h1 class="jobSectionHeader"><b>Job Description Summary
</b></h1>Provide administrative and clerical support to judges, attorneys, and the public to ensure accurate and efficient case processing requiring knowledge of legal procedures, terminology, documentation, and time constraints, and makes independent decisions regarding the processing of routine legal documents. This is a court-classified position that has no supervisory responsibilities.
<br>
<br>
Requires the ability to work the weekend, holidays, and alternative work hours based on department needs. May require working at an off-site location.
<h1 class="jobSectionHeader"><b>Job Description
</b></h1><p>Hiring Rate: $21.12 Hourly
<br>
<br>
<b>Applications must be submitted by Tuesday, January 13, 2026, by 11:59 PM MST to be considered. Late applications will not be accepted.<br>
</b></p><p><br>
<b>Minimum Qualifications:
</b></p><p>An Associate&rsquo;s Degree in Business Administration, Public Administration, paralegal studies, or a closely related field and one year specialized experience working in a legal office environment; OR A certificate of completion in paralegal or legal assistant studies from an American Bar Association (ABA) approved program at an accredited college or university and one year specialized experience working in a legal office environment; OR A high school diploma or the equivalent and two years specialized experience working in a legal office environment. <b>Preference may be given to candidates with court experience.
</b></p><p></p><p><b>Important Notice Regarding Multiple Applications:
</b></p><p>Once a candidate formally accepts a job offer with Superior Court, Juvenile Court, or Justice Court (Tucson and Ajo), all other active applications they may have submitted for different roles within these courts will be inactivated. This ensures clarity in our hiring process and allows us to focus on onboarding and supporting the candidate in their new role.
</p><p></p><p>We appreciate your interest in joining our team.
</p><p></p><p><b>Licenses and Certificates:
</b><br>
None required.<br>
</p><p><br>
<b>Summary:
</b></p><p>Provide administrative and clerical support to judges, attorneys, and the public to ensure accurate and efficient case processing requiring knowledge of legal procedures, terminology, documentation, and time constraints, and makes
</p><p>independent decisions regarding the processing of routine legal documents. This is a court-classified position that has no supervisory responsibilities.
</p><p></p><p><b>Essential Duties:
</b></p><ul><li><p>Research case files for completeness and accuracy and prepares the file for court;
</p></li><li><p>Conduct digital recording of courtroom proceedings to document parties&rsquo; statements and activity in the courtroom;
</p></li><li><p>Review case files prior to court to ensure proper documentation and advise the judge of the case status;
</p></li><li><p>Check defendants in prior to the beginning of court and enter their presence for digital recording purposes;
</p></li><li><p>Enter all case proceedings, dispositions, motions, and court calendar into the appropriate automated systems;
</p></li><li><p>Coordinate all calendar matters with judicial staff, attorneys, litigants, victims, and outside agencies according to judicial guidelines;
</p></li><li><p>Schedule events as ordered by the judge;
</p></li><li><p>Manage efficient case flow by ensuring future events are properly scheduled;
</p></li><li><p>Provide administrative and clerical support of a confidential nature to the judges including the Presiding Judge and judges handling a specialty court;
</p></li><li><p>Assist the attorneys and public to ensure they get relevant information pertaining to their case;
</p></li><li><p>Prepare and process appropriate documents from court proceedings and distribute the copies to the proper parties;
</p></li><li><p>Monitor and maintain the integrity of all evidence and exhibits admitted into the court record;
</p></li><li><p>Respond to staff, customer, and citizen inquiries and complaints, performs related research and resolves problem and complaints;
</p></li><li><p>Be comfortable with and have the ability to adapt to using a variety of different types of technology including but not limited to conducting court business in alternative court-authorized formats such as Zoom video and telephonic hearings;
</p></li><li><p>Operate various office equipment and applications including Zoom, desktop computers, video equipment, FTR digital recording equipment, and Spillman;<br>
</p></li></ul><p><br>
<b>In addition to regular courtroom duties, complete duties for Initial Appearance Court when assigned:
</b></p><ul><li><p>Pull up, review, and print the Pima County Jail&rsquo;s booking sheets;
</p></li><li><p>Process complaints, reports, and arresting paperwork;
</p></li><li><p>Prepare and distribute tentative and final Initial Appearance (IA) calendar;
</p></li><li><p>Complete Conditions of Release and Order forms in preparation for court;
</p></li><li><p>Schedule arraignments, pre-trials, case management, and preliminary hearings as ordered by the judge;
</p></li><li><p>Assign appointment of counsel and coordinates essential information with Indigent Defense and court staff;
</p></li><li><p>Copy audio requests, as needed;
</p></li><li><p>Requires the ability to work the weekend, holidays, and alternative work hours based on department needs. May require working at an off-site location.<br>
<br>
</p></li></ul><p><b>Additional Duties:
</b></p><ul><li><p>Compile statistical data and prepare periodic and special reports;
</p></li><li><p>Assist in training new courtroom clerks;
</p></li><li><p>Prepare form packets as needed;
</p></li><li><p>Provide assistance to jurors as needed;
</p></li><li><p>Organize courtroom supplies and prepare the courtroom for daily proceedings;
</p></li><li><p>Complete special assignments and projects as requested.<br>
</p></li></ul><p><br>
<b>Knowledge, Skills, and Abilities:
</b></p><ul><li><p>Must have knowledge of courtroom protocol and legal terminology;
</p></li><li><p>Must have knowledge of general office procedures and practices including record keeping, filing, and typing forms, documents, and correspondence.
</p></li><li><p>Must have knowledge of office equipment and software such as Microsoft Word, Outlook, and Excel.
</p></li><li><p>Must have knowledge of business English, grammar punctuation, spelling, and a good mathematical aptitude.
</p></li><li><p>Must have the skills to operate a computer to enter and retrieve information in a complex database.
</p></li><li><p>Must have good organization, time management skills, and problem-solving skills;
</p></li><li><p>Must have the ability to research facts, analyze, and identify resolutions to issues.
</p></li><li><p>Must have the ability to work independently and under pressure.
</p></li><li><p>Must have the ability to communicate effectively, both verbally and in writing, with a diverse group of people.
</p></li></ul><p></p><p><b>Special Notice Items:
</b></p><p>All positions require the satisfactory completion of a background investigation by law enforcement agencies, due to the need for access to law enforcement, corrections, detention, and court facilities or associated confidential or sensitive information, documents, communications systems, and like materials. Preference may be given to applicants who are Spanish speakers.
</p><p></p><p>This job description may not be inclusive of all assigned duties and responsibilities. The court reserves the right to amend the duties and responsibilities at any time.
</p><p></p><p><b>Physical/Sensory Items:
</b></p><p>Typically performs duties in an office environment which includes sitting for long periods of time, the ability to multi-task, and working both independently and as a team member in a group. May lift material or equipment weighing twenty-five pounds or less.
</p><p></p><p><b>Benefits Information:
</b></p><p>We offer exceptional benefits:
</p><ul><li><p>Retirement Plan
</p></li><li><p>Vacation, holidays, and sick leave
</p></li><li><p>100% paid parental leave
</p></li><li><p>Employer-paid Short -term Disability
</p></li><li><p>Tuition Reimbursement
</p></li><li><p>Health Wellness discount program
</p></li><li><p>Mental and Behavioral Health Benefits
</p></li><li><p>Paid Training with Advancement Opportunities
</p></li><li><p>Upon yearly anniversary, 56 hours of sick time accrued, less usage, may be rolled over to vacation time.
</p></li></ul><p></p><p>The Arizona Superior Court in Pima County offer the same benefits as those offered to other employees working for Pima County. We offer a competitive benefits package to benefit eligible employees, which includes medical, dental, life insurance, flexible spending accounts, paid vacation and sick leave. Some benefits <b>require contributions </b>by employees in addition to contributions made by the employer. <b>Please see the link below for a complete description of the offerings </b>.
</p><p><i>Pima County Benefits
</i></p><p></p><p><b>Retirement Plan participation is mandatory for all eligible employees to include a mandatory pre-tax pay deduction. Current rates can be viewed here:
</b></p><p><i>ASRS Contribution Rates
</i></p><p></p><p>Full-time employees of government organizations may be able to receive student loan forgiveness under the Public Service Loan Forgiveness Program. For more information click Student Loan Forgiveness | Federal Student Aid .</p></div>

Courtroom Clerk II

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