court supervisor

City of Battle Ground

JOB
<br>Court Supervisor Recruitment FlyerPursuant to the terms of General Rule 29, all Battle Ground Municipal Court staff are under the supervision of the presiding judge and are employed by the judicial branch. Under the direction of the Court Administrator this position plans, implements and oversees the daily operations of the Municipal Court including responsibility for supervision, training, evaluation, and development of court staff. Supervises and oversees collections, accounting functions, court procedures, and the development of and updates to court processes. Acts as the Court Administrator in their absence.Work is performed in accordance with professional standards, court policies and procedures, city ordinances, state regulations and court rules to provide highly responsible professional leadership in the management of the court.
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EXAMPLE OF DUTIES
<br>Oversee the functions of the Battle Ground Municipal Court.Supervise court staff including but not limited to training and development of employees; planning, assigning, and directing work; addressing complaints and disputes; resolving problems; appraising performance; recommending disciplinary actions; implementing organizational changes; approval of timesheets; approving and scheduling leave time.Coordinate jurisdictional meetings and providing statistical reports to all jurisdictions that the court services (City of Battle Ground, City of Ridgefield and City of La Center) . Update each jurisdiction with legislative changes and the impact on the court.Assist with process and procedures regarding any new legislation and ensures compliance with legislative requirements.Monitor, and review the timely collection and disbursement of all fines and court fees in conformance with state statutes and oversees collections, accounting functions, including bankruptcies.Communicate a wide variety of information to all levels of court customers including attorneys, law enforcement agencies, defendants, victims and state agencies regarding court procedures by telephone, email, mail or at the counter. Responsible for Interstate Compact Compliance (2005 Federal Legislation). Accurate screening and eligibility of charges for defendants living out of state, per contract with Clark County.Process correspondence from defendants which requires identifying the issue, researching the request, referring to the Judge, process correspondences from Department of Corrections inmates, respond to defendants and making all appropriate docket entries.Serve as clerk to the Judge during court proceedings. Performs other court-related tasks such as recording and logging proceedings, marking exhibits and procuring a jury. Process and implement judge’s orders; prepares and processes bench warrants, vacating orders and expungements and send to appropriate agencies.Interpret and apply laws, rules, codes, and procedures governing case processing and/or courtroom procedures. Develop and implement new policies and procedures for court due to rule changes. Work directly with the Court Administrator, Judge and the Prosecutor on legal issues and effects on the court.Assist with monitoring processes for supervised release; amended orders; billings; and release conditions imposed.Assist with notifications to Department of Licensing (DOL) of pre-trial ignition interlock imposed and monitor and ensure correct reporting and removal of ignition interlock requirement when applicable. Assist with monitoring and reporting processes for: firearms orders; domestic violence-no contact orders, and mental health 10.77 orders.Responsible for Municipal Court webpage content and updates.Process and complete month end reports for Battle Ground, Ridgefield and La Center, and disburse bail refunds, and restitution to the appropriate parties.Provide backup assistance to Court Clerks by entering cases such as criminal citations, traffic citations, parking tickets and code enforcement into the Judicial Information System (JIS) which requires verifying personal information. Updating JIS with information such as hearings held dispositions, sentence conditions, warrants, no contact orders, domestic violence orders, anti-harassment orders and probation entries. Setting up payment plans and establishes follow-up actions. Provide backup assistance to Court Clerks by setting up cases within jurisdiction time frames for various types of hearings. Prepares court calendars and notifies parties related to case by subpoena or summons. Process continuance requests and notify all parties involved. Manage and oversee interpreters for non-English speaking court defendants, victims and witnesses. Maintain the financial records for the Municipal Court, including money receipted for infractions and violations, bail and time payments.Work with contracted collection agencies. Drafting local orders for audit and policy purposes.Prepare and submit yearly report to Washington Department of Revenue for unclaimed property for the court.Provide back up for preparation of daily bank deposits. Work with auditors yearly providing explanation of local process and procedures.Comply with District and Municipal Court General Records and Retention Schedules and records management for the court.Generate related reports such as statistical reports for Battle Ground, Ridgefield, and La Center.Develop and maintain extensive filing and recordkeeping systems. Ensure that files and all relevant materials are available for cases as required. Reviews documents and ensures that proper signatures are obtained and that documents are distributed to the proper offices or people. Responsible for public records requests maintained by the Municipal Court. Responsible for responding to Municipal Court public records requests in a timely manner.Process purchase requisitions and orders as needed. Maintains adequate inventories of office supplies. Determines and orders office supplies and equipment according to established guidelines.Timely and regular attendance.Follow/adhere to all city policies and procedures, and safety program regulations and requirements.Perform other duties and responsibilities as assigned.Knowledge of: The roles and responsibilities of courts and principles of judicial independence, including General Rule 29 (GR29). The Judicial Information System (JIS)Department of Licensing (DOL & DIAS) systemAdvanced Municipal Court practices, procedures and legal terminology found in a court/legal setting. Principles of administration, planning, supervision and organization.Management and supervision of others.Local, state, federal laws and regulations related to municipal courts.The right to privacy and public disclosure laws.Basic research methods.Office practices, procedures and equipment.General governmental accounting procedures.Record-keeping systems and retention requirements for municipal courts.Standard business English usage, spelling, grammar and punctuation.Microsoft OfficeAbility to: Plan, delegate, coordinate and improve the work of the Municipal Court; motivate subordinate employees; identify needs, develop long-range plans and evaluate the outcome.Supervise, make constructive comments motivate subordinate employees.Provide excellent customer service, both internally and externally.Handles several tasks simultaneously while maintaining a high level of accuracy and attention to detail in an environment of frequent interruptions.Remain flexible to changing priorities or job tasks.Handle sensitive matters with integrity and confidentiality.Plan and organize workloads.Establish and follow priorities, organize files and materials, identify procedural problems, organize and pay attention to details.Provide technical support to Court Clerks.Maintain a high level of accuracy and complete documents while meeting deadlines.Gather data from a variety of sources.Communicate effectively, both orally and in writing.Apply and explain policies, procedures, rules and regulations.Make sound decisions in accordance with established guidelines.Provide conflict management while interacting with emotionally distraught individuals while recognizing potential danger and taking appropriate action to ensure safety and security.Understand and work within the scope of authority.Perform the essential functions of the job, with or without reasonable accommodation.Establish and maintain cooperative and effective working relationships with Judge(s), management, staff, contractors, as well as the general public served by the department. Job descriptions are not intended, nor should they be construed to be, an exhaustive list of all responsibilities, tasks, skills, efforts, working conditions or similar behaviors, attributes or requirements associated with a job.
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SUPPLEMENTAL INFORMATION
<br>Work is performed in an office or courtroom environment with extensive time spent at a desktop computer. The nature of this work has frequent interruptions. Sitting and standing for extended periods of time; dexterity of hands and fingers to operate a computer keyboard and other office equipment; occasional moderate lifting up to 20 pounds and more with assistance. May be subject to dealing with hostile and/or emotional customers requiring the use of conflict management skills. The nature of the work may cause noisy office conditions. Position may be required to work extended hours including evenings. Position may be required to travel outside City limits to attend meetings or trainings.

Court Supervisor

City of Princeton

JOB
<br>Under the general supervision of the City Secretary, this position manages the functions and day-to-day operations of the City’s Municipal Court. The incumbent in this classification manages, evaluates, and provides leadership to subordinates and performs support functions for court operations as assigned.
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EXAMPLE OF DUTIES
<br>Supervises, assign, and monitors work. Trains employees, coaches and evaluates employees.Assists in making recommendations for the development and implementation of programs, policies, and procedures to improve efficiency and increase the productivity of court operations. Conducts regular staff meetings to disseminate information and assess work assignments and backlogs.Coordinate daily activities that include coordinating, planning, and scheduling for customer service, data entry, collections, correspondence, verification, and docketing.Balances collections against computer reports; prepares deposits and reports for accounting; reviews and audits various reports regarding warrant activity, docket scheduling, and fine/costs/bond collections.Investigates resolves and responds to sensitive and non-=routine public inquiries from attorneys, defendants, and citizens for problem resolution; requires independent judgment after appropriate research and analysis.Develops and maintains relationships between Municipal Court and city departments including Municipal Court Judge, City Prosecutor, Police, Fire, Public Works, and other departments.Supervises caseload processing, including defensive driving, deferred disposition probations, judgments, pre-sentence matters, failure to appear, and other related processes.Oversee compliance with court orders for payment of fines, costs, and fees.Coordinates court programs, activities, and dockets with judges, attorneys, litigants, prosecutors, police departments, and other appropriate agencies and criminal justice entities.Conducts research and prepares statistical, financial, and/or narrative information as requested by Director.Assists in preparing and monitoring the Municipal Court budget (revenues and expenditures) in accordance with city policies and procedures.Responds appropriately and promptly to discovery activity and requests for information and/or assistance.Complies with all written City policies and procedures.Liaison between Finance, and Incode with authorization from Director.Attendance; regular and timely attendance during assigned work hours. After-hours and weekend work are required as necessary.Deadlines; ability to set and meet appropriate deadlines. Timely follow-up and follow-through with staff and others. Effectively multi-task and work under time pressure and deadlines.Communications & Record Keeping; ability to read, comprehend, and effectively communicate in English, both verbally and in writing. Communicate effectively and professionally with staff, volunteers, council, and others. Ability to maintain and retain all records and follow the City’s record retention policy.Customer Service; must be professional, respectful, helpful, and polite to staff, volunteers, council members, and others at all times. All work must be performed in a timely and satisfactory manner.Financial; ensure all expenditures are within budget. Utilize the City’s Procurement Card (P-Card) in an ethical and responsible manner. Submit receipts monthly. Ensure all financial functions, recordkeeping, and reporting are performed timely and accurately and that records are properly created and maintained.Policies & Procedures; perform duties in accordance with City policies, procedures, standards, and comply with local, state, and federal law.Safety; follow safety policies and rules.Stay Current; keep up with trends and changes.Confidential Information; safeguard confidential information and disclose only to those in “need to know”.Performs other related duties as assigned.
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SUPPLEMENTAL INFORMATION
<br><b>ADA COMPLIANCEPhysical Ability:</b> Tasks require the ability to exert very moderate physical effort in light work, typically involving some combination of stooping, kneeling, crouching, and crawling, and may involve some lifting, carrying, pushing, and/or pulling of objects and materials of moderate weight (12-20 pounds). Some tasks require visual perception and discrimination.Sensory Requirements: Some tasks require visual perception and discrimination and oral communication ability.Environmental Factors: there is limited exposure to environmental conditions. Some tasks are performed with exposure to violence.

WASHTENAW COUNTY, MI

<div></div><div><div><div><div><div><div><div><div><div><div>DATE:</div><div> 2/16/26</div>
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<div><div>STATUS:</div><div> Regular, Full Time</div>
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<div><div>SALARY RANGE:</div><div> 58,628.96-88,031.32</div>
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<div><div>TITLE:</div><div> DISTRICT COURT SITE SUPERVISOR</div>
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<div><div>GRADE:</div><div> 113
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<div><div>LOCATION:</div><div> 4133 Washtenaw</div>
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<div><div>UNION AFFILIATION:</div><div> District Court TPOAM - Supervisors &amp; Probation Agents</div><br>
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<div></div><div><div><div><div><div><div><b>JOB SUMMARY:
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<div><div>Under the direction of the Deputy Court Administrator/14A, supervises and participates in the administrative/clerical functions of the 14A District Court. Provides day-to-day supervisory and operational oversight to the site to which assigned. Performs related work as assigned.
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<div><div><b>EXAMPLES OF DUTIES
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<div><div><b>Essential Duties:<br>
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<div><div>Supervises and participates in the processing and maintenance of the court case files and performance of general clerical functions in all the court administrative units. Assigns work, reviews and evaluates performance, maintains time records and performs related personnel functions.<br>
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<div><div>Oversees the receipt of large sums of money (fines, costs and bail bonds), maintenance of accounting records and bank deposits. Assists in the balance of the books. May prepare monthly transmittal of court revenue. May reconcile account records and checkbook balances to monthly bank statements.<br>
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<div><div>Plans, organizes, assigns, directs, reviews and evaluates the work of assigned Deputy Court Clerks. Administers testing and screens applicants for jobs available. Participates in evaluation, disciplinary action and termination as necessary. Selects personnel and provides for their training.<br>
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<div><div>Advises and assists other court personnel with difficult or unusual problems.<br>
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<div><div>Participates in scheduling proceedings before the court, sends out notices regarding schedules, and coordinates proceedings among the judge, defense attorneys, prosecutor and other court participants. Schedules recorder coverage for their court location.<br>
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<div><div>Collects and maintains data on court activity and prepares regular monthly reports.<br>
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<div><div>Provides the public, other courts and law enforcement agencies information on specific cases and court procedures in general.<br>
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<div><div>Prepares dockets. Prepares forms for specific case referrals to other agencies (driving schools, alcohol education, commitments to jail, etc.)<br>
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<div><div>May serve as jury clerk, administering orientation, juror attendance records, juror selection and swearing in. Requests panels, enters deferrals/excusals, orders printouts and other materials, and posts attendance.<br>
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<div><div>Oversees daily cash out and preparation of bank deposits, and is signatory to all bank accounts.<br>
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<div><div>Participates in periodic management meetings with Court Administrator, and contributes to the formulation of work rules, improvement of administrative operations, and solution of administrative problems.<br>
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<div><div>Provides guidance and troubleshoots computer problems. Facilitates notifying appropriate contact for repairs.<br>
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<div><div>Facilitates repair of building and equipment repairs.<br>
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<div><div>Enters time and attendance (used and earned) on departmental and County payroll systems. Verifies actual to calculated bi-weekly for processing. Verifies paychecks and departmental reports for compensatory time banks, vacation, sick, and personal time balances. Distributes paychecks to employees.<br>
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<div><div>Verifies and files weekly timesheets and leave slips. Maintains a tracking system of compensatory time banks, vacation, sick and personal time balance.<br>
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<div><div>Maintains Employee Manual, making updates as necessary.<br>
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<div><div>Tracks disqualifications and S.C.A.O. assignments.<br>
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<div><div>Processes Witness Fee Certificates.<br>
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<div><div>Contacts and arranges interpreters as needed.<br>
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<div><div><ul><li>Performs related duties as assigned.
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<div><div>The above statements are intended to describe the general nature and level of work being performed by employees assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.
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<div><div><b>EMPLOYMENT QUALIFICATIONS
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<div><div><b>Knowledge of:<br>
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<div><div>Policies, practices, and procedures related to the support of the District Court programs and activities.<br>
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<div><div>Applicable federal, state and local laws and regulations.<br>
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<div><div>Principles and practices of employee supervision.<br>
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<div><div>Research, data analysis and report preparation techniques.<br>
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<div><div>Computer applications related to the work.<br>
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<div><div>Office administrative principles and practices, including the operation of standard office equipment.<br>
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<div><div><ul><li>Basic financial recordkeeping practices.
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<div><div><b>Skill in:<br>
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<div><div>Planning, organizing and directing District Court administrative functions and activities.<br>
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<div><div>Planning, directing and reviewing the work of others and training others in work procedures.<br>
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<div><div>Interpreting, applying and explaining complex laws, policies and regulations.<br>
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<div><div>Analyzing administrative problems, evaluating alternatives and implementing sound recommendations.<br>
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<div><div>Setting priorities, coordinating multiple projects and meeting critical deadlines.<br>
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<div><div>Using sound, independent judgment within established policy and procedural guideines.<br>
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<div><div>Maintaining accurate records and files.<br>
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<div><div>Preparing clear, concise and effective written materials.<br>
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<div><div><ul><li>Establishing and maintaining effective working relationships with those contacted in the course of the work.
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<div><div><b>PHYSICAL DEMANDS
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<div><div><ul><li>Duties require sufficient mobility to work in a normal office setting and use standard office equipment including a computer, vision to read printed materials and a computer monitor and hearing and speech sufficient to communicate in person or over the telephone.
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<div><div>These requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
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<div><div><b>EDUCATION
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<div><div><ul><li>Equivalent to possession of a high school diploma with courses taken in typing.
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<div><div><b>EXPERIENCE
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<div><div><ul><li>Two (2) to three (3) years of experience performing the functions of a Senior Deputy District Court Clerk or its equivalent.
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<div><div>This class description intends to identify the major duties and requirements of the job and should not be interpreted as all-inclusive. Incumbents may be requested to perform job-related duties other than those outlined above and may be required to have specific job-related knowledge for successful job performance.<br>
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<div><div><p>FILING DEADLINE: 3/10/26</p>
<p>CONTROL NUMBER: 2602-2850-2228-0001</p>
<p>AN EQUAL OPPORTUNITY EMPLOYER</p></div></div></div></div>

DISTRICT COURT SITE SUPERVISOR

City of Amarillo

<div><div>STARTING PAY: $19.70 per hour</div><div></div><div>
SUMMARY</div><div>
Under general supervision, this position is responsible for daily direction and supervision of activity and work in one of the four following areas at the court: Citation Data Entry, the Court's customer service windows for cash payments or docket settings, or court&rsquo;s jail arraignments. Works to maintain accuracy of all computer records per court orders and procedures. To be successful at this position, you will need to be driven to lead by example, ensuring that you are detail oriented, a team player, and a good public servant.</div><div></div><div>
ESSENTIAL RESPONSIBILITIES</div><ul><li>
Responsible for ensuring tasks are completed in assigned area are in compliance with judicial orders and administrative policies.</li><li>
Responsible for ensuring tasks are completed in assigned area within established timeframes and communicating any delays in completion of tasks.</li><li>
Resolve errors to maintain accurate status of all court records.</li><li>
Assist clerks in their process regarding complex court issues, including but not limited to citizen complaints/concerns.</li><li>
Work closely with Judges regarding cases with any possible issues being raised regarding fees/fines on cases.</li><li>
Back-up Executive Assistant during absence or when position is backlogged, by processing payment vouchers, working queues, and processing public information requests.</li></ul><ul><li>
Supervise, mentor, schedule, and train staff supervised, conduct performance evaluations, approve and track leave, and administer disciplinary actions as required.</li><li>
Work with Court Executive Assistant to maintain an inventory of supplies needed for area supervised.</li><li>
Serves as lead member of the arraignment team. Processing jail arraignments on a rotating schedule, including weekends and holidays.</li><li>
Responsible for understanding all rules and procedures governing the types of transactions that are allowed within established court/Judicial policies.</li><li>
Assist with the answering of phones and other duties as needed.</li><li>
Ability to openly and accurately communicate with court partners, the judge's office, and Amarillo Police Department Prosecutor's Office staff members, to ensure efficient daily operations and keep in line with established procedures.</li><li>
Performs other job-related duties as assigned.</li></ul><div></div><div>
MINIMUM REQUIREMENTS</div><div>
Requires a High School Diploma or its equivalent and five years of 5 years of experience in direct supervision and cash controls. TMCEC court clerk certification preferred. Applicant must have or be able to obtain a valid DL or ID prior to first day of employment. Must have experience dealing with the public. TMCEC Level 1 Court Clerk Certification preferred. Bilingual in Spanish preferred.</div><div></div><div>
KNOWLEDGE, SKILLS, AND ABILITIES</div><ul><li>
Ability to concentrate on detailed and complex matters under pressure and with constant distractions and interruptions.</li></ul><ul><li>
Ability to cope with pressures associated with heavy customer volume and a variety of people who are can be difficult to work with.</li><li>
Ability to concentrate on detailed and complex matters under pressure and with constant distractions and interruptions.</li></ul><ul><li>
Ability to operate standard office equipment including a document scanner, calculator, copier, and multi-line telephone system.</li><li>
Proficient in the use of a computer for data entry, word processing and accounting purposes.</li></ul><ul><li>
Ability to work overtime with little or no notice. Ability to clearly communicate verbally and in writing.</li></ul><ul><li>
Proficient with Microsoft office software, including Microsoft Word or Microsoft Excel.</li></ul><div></div><div>
ADA PROFILE</div><div>
Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of this position. While performing the duties of this Job, the employee is regularly required to exert up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. This employee is also required to finger, handle, walk, stand, hear, speak, see, and talk. Also requires the ability to make rational decisions and perform repetitive motions.</div><div></div><div>
WORK ENVIRONMENT</div><div>
The employee works in a dynamic environment that requires the employee to be sensitive to change and responsive to changing goals, priorities, and needs.</div><div></div><div>
The City of Amarillo is an Equal Opportunity employer and encourages applications from eligible and qualified persons regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability, genetic information or protected veteran status, in compliance with applicable federal, state and local law.<br>
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The City of Amarillo provides reasonable accommodations to applicants with disabilities on a case by case basis. If you need a reasonable accommodation for any part of the application or hiring process, please contact the Human Resources Office at 806-378-4294.</div></div>
<br><div><p>About Us</p><p></p><div><div><div><div><div>
Start your career with the City of Amarillo today! We are committed to providing the highest quality services to our community, and we believe that starts with our team. As a city, we are dedicated to supporting our employees and providing opportunities for growth and development. Our mission is to create a safe, prosperous, and thriving community, and we know that starts with attracting and retaining the best talent. We are proud of our city and the work we do, and we are excited to welcome you to explore career opportunities with us.</div></div></div></div></div></div><div></div>

DEPUTY COURT CLERK SUPERVISOR

CITY OF JERSEY VILLAGE

<div><p><b>Now Hiring: Court Administrator</b><br>
<b>City of Jersey Village, Texas</b><br>
<b>Department:</b> Finance | <b>Division:</b> Municipal Court<br>
<b>FLSA Status:</b> Exempt | <b>Full-Time</b></p><h3 class="jobSectionHeader"><b>
Make an Impact in Municipal Justice</b></h3><p>
The City of Jersey Village is seeking an experienced and detail-oriented <b>Court Administrator</b> to lead the daily operations of our Municipal Court. This key leadership role ensures the accuracy, integrity, and efficiency of court processes while supervising court staff and maintaining compliance with Texas law.</p><p>
If you thrive in a fast-paced environment, enjoy improving processes, and are passionate about public service, we encourage you to apply.</p><h3 class="jobSectionHeader"><b>
What You'll Do</b></h3><p><b>
Administration &amp; Operations</b></p><ul><li><p>
Plan, organize, and supervise daily Municipal Court activities</p></li><li><p>
Manage court dockets, citations, and warrants</p></li><li><p>
Coordinate schedules for Judges, Prosecutors, and Court Clerks</p></li><li><p>
Supervise and evaluate Court Clerk staff</p></li></ul><p><b>
Compliance &amp; Legal</b></p><ul><li><p>
Oversee criminal proceedings and docketing processes</p></li><li><p>
Interpret and implement new laws and ensure compliance with Texas statutes and City ordinances</p></li><li><p>
Serve as Court Clerk when required</p></li></ul><p><b>
Financial Accountability</b></p><ul><li><p>
Manage receipting, deposits, and accounting for court fines and fees</p></li><li><p>
Ensure accurate and timely reporting to city/state officials</p></li><li><p>
Administer the Municipal Court budget and recommend improvements</p></li></ul><p><b>
Records, Reporting &amp; Technology</b></p><ul><li><p>
Maintain court records in compliance with retention requirements</p></li><li><p>
Prepare statistical and narrative reports for management and City Council</p></li><li><p>
Monitor and maintain the court case management system</p></li><li><p>
Identify technology improvements to enhance efficiency</p></li></ul><p><b>
Customer Service</b></p><ul><li><p>
Coordinate with judges, prosecutors, police, attorneys, and the public</p></li><li><p>
Resolve customer concerns professionally</p></li><li><p>
Provide counter and phone assistance as needed</p></li></ul><h3 class="jobSectionHeader"><b>
Minimum Qualifications</b></h3><ul><li><p>
Bachelor's degree in Business/Public Administration, Criminal Justice, or related field</p></li><li><p>
Five (5) years of experience in court administration/management or public administration and finance</p></li><li><p>
Two (2) years of responsible supervisory experience</p></li><li><p>
Level II Clerk Certification from TMCEC</p></li><li><p>
Ability to obtain Level III TMCEC Certification within three years</p></li><li><p>
Strong knowledge of municipal court procedures, Texas Code of Criminal Procedure, and court financial practices</p></li></ul><h3 class="jobSectionHeader"><b>
Preferred Qualifications</b></h3><ul><li><p>
Spanish proficiency</p></li><li><p>
Working knowledge of Tyler case management software</p></li></ul><h3 class="jobSectionHeader"><b>
Knowledge, Skills &amp; Abilities</b></h3><ul><li><p>
Thorough knowledge of municipal court operations and legal terminology</p></li><li><p>
Strong leadership and supervisory skills</p></li><li><p>
Excellent customer service and conflict resolution abilities</p></li><li><p>
Effective written and verbal communication</p></li><li><p>
Ability to interpret laws, analyze data, and prepare reports</p></li><li><p>
Proficiency with Microsoft Office and court software systems</p></li></ul><h3 class="jobSectionHeader"><b>
Work Environment</b></h3><p>
Work is performed in a standard office setting and may involve prolonged sitting, computer use, and occasional lifting. The position requires the ability to work effectively in stressful situations.</p><h3 class="jobSectionHeader"><b>
Why Jersey Village?</b></h3><p>
Join a collaborative, service-driven organization committed to operational excellence and community trust. The Court Administrator plays a vital role in upholding the integrity of our Municipal Court.</p><p><b>
Apply today to serve your community with excellence!</b></p></div>

Court Administrator

Ogden City Corporation

<div><p><b>JUDICIAL ASSISTANT III</b></p><p><b>
Department: </b>Management Services</p><p><b>
Division: </b>Justice Court</p><p><b>
Pay:</b> <b>GRADE 135: $54,858.23 - $79,544.43 Annual Salary, ($26.37 - $38.24 Hourly).</b></p><p><b>
FLSA Status: </b>Non-Exempt, Full-Time, Eligible for Benefits, 40 Hour Work Week.</p><p><b>
GENERAL PURPOSE</b></p><p>
This position administers and supervises the clerical operations of Ogden Justice Court. Receives supervision and general direction from the Court Administrator. Directly supervises court clerks, deputy clerks, cashiers, and lower-level staff.
</p><p><b>ESSENTIAL JOB FUNCTIONS
</b></p><ul><li>Thoroughly understands and expertly performs all functions of a Justice Court Clerk and In Court Clerk.
</li><li>Coordinates daily function of the Ogden Justice Court.
</li><li>Performs a variety of first-line supervisory and complex clerical duties designed to maintain the proper function of the court.
</li><li>Assists in the hiring of new court clerks and direct their training.
</li><li>Carries out supervisory and administrative responsibilities in accordance with the court's policies, procedures, and applicable laws.
</li><li>Directs clerk duties as well as evaluates their performance.
</li><li>Responsible for establishing and enforcing standards of performance and job knowledge of clerks, including disciplinary action.
</li><li>Daily accounting, involving reconciliation of monies taken, web payments, and reporting distribution of revenues to finance; ensuring that any bench warrants paid through the court's web payment program are recalled avoiding potential arrest on an invalid warrant.</li><li>
Track all bail posted at jails for new offenses and warrants; Finders checks; forfeiting and applying said bail; recalling warrants if appropriate; refunding bail to the person posting it or applying monies to public defender fees as ordered. Reconciliation of all trust funds.</li><li>
Monitoring and forfeiting bail bonds for defendants who fail to appear. Ensure bonding companies comply with state regulations to remit bail posted.</li><li>
Liaison with all local correctional facilities, sheriff, and bailiffs for transport. Key person in charge with trouble shooting these areas.</li><li>
Trouble shoot issues involving judges and city prosecutors to include policy changes, liaison with warrant officers regarding policy and procedural changes.</li><li>
Liaison with the Administrative Office of the Courts on accounting issues and changes in bail schedules.</li><li>
Address complaints brought forth by the staff and public, resolving problems.
</li><li>Assists in Ogden Justice Court policy development, including writing and revising policies.
</li><li>Prepares training materials; schedules ongoing training for court clerks and keeps individual records of training provided to each clerk regarding new legislation, court policy and procedure, and other matters identified when consulting with the court administrator and judges.
</li><li>Fosters a positive and productive work atmosphere.
</li><li>Maintain accurate records for all trust, revenue, cash bail, and bail bond forfeitures.</li><li>
Arrange travel, registration, and lodging in a timely manner for all employees and judges as needed.</li><li>
Schedules certified bi-lingual interpreters for court and processes payment timely.</li><li>
Regularly holds staff meeting to inform justice court personnel of policy, statutory, or other rule changes.
</li><li>Coordinates jury panel with District Court, telephones prospective jurors to appear for jury duty, processes payments, and employment letters.</li><li>
Participate in safety and risk management activities; take action to reduce liability to the city.
</li><li>Attendance and punctuality are essential functions of this position. Employee is required to work as a team and frequently meet with co-workers and supervisors; employee is required to communicate in-person with the public during office hours; and employees are required to use on-site equipment.</li><li>
Perform other related duties as required/assigned.</li></ul><p><b>
EDUCATION AND EXPERIENCE REQUIREMENTS</b></p><ul><li>
At least four years of court clerk experience, with at least two years as a Class I Justice Court or District Court clerk or in-court clerk.
</li><li>High school diploma or its equivalent.</li><li>
Any combination of experience and education that would likely provide the required knowledge and abilities may be qualifying.</li><li>
Employees will be required to complete NIMS IS100, IS700, and within one year of hire.</li></ul><p><b>
Failure to obtain/maintain license and certificate as outlined above may result in termination from the position.
</b></p><p><b>SPECIAL REQUIREMENTS</b></p><ul><li>
Must be eligible to receive security clearance to obtain access to state computer files.</li><li>
Possession of, or ability to obtain, a valid Utah driver's license.</li><li>
Employees will be required to complete NIMS IS100 and IS700 within three months of hire.</li></ul><p><b>
KNOWLEDGE, SKILLS, AND ABILITIES</b></p><ul><li>
Knowledge of traffic codes, criminal law, and small claims rules.</li><li>
Knowledge of legal terminology.</li><li>
Knowledge of court documents, policies, and procedures.
</li><li>Knowledge of office management systems.
</li><li>Knowledge of filing procedures.
</li><li>Knowledge of bookkeeping and accounting procedures.
</li><li>Knowledge of recording devices and electronic filing systems for citations to meet legislative and judicial council mandate that court proceedings are recorded on specific type of recording device and all citations are electronically filed.</li><li>
Skill in working with fellow co-workers in stressful conditions.
</li><li>Skill in tactfully dealing with and influencing people.</li><li>
Skill in communicating effectively, both orally and in writing.</li><li>
Skill in typing at least 40 wpm.</li><li>
Skill in the use of personal computer, and word processing and spreadsheet software.</li><li>
Ability to maintain effective audio-visual discrimination and perception needed for: making observations, communicating with others, reading, and writing, and operating assigned equipment as required by the position.
</li><li>Ability to establish and maintain effective working relationships with those contacted in the course of work.</li><li>
Ability to maintain mental capacity which allows for effective interaction and communication with others.</li><li>
Ability to comply with all city policies and regulations, including safety and risk management standards.
</li></ul><p><b>WORKING CONDITIONS &amp; PHYSICAL REQUIREMENTS</b></p><ul><li>
The work environment is primarily inside, where the noise and temperature levels are moderate.
</li><li>The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body.</li><li>
Must possess the visual ability to see clearly at close (less than 20 inches) distances.</li><li>
Additionally, the following physical abilities are required: standing, walking, sitting, using hands and fingers to handle or feel, reaching with hands and arms, stooping, kneeling, crouching, talking, and hearing.</li></ul><p><b>
OGDEN CITY BENEFITS</b></p><ul><li><b>
Language Pay</b></li><li><b>
Longevity Pay</b></li><li><b>
Holidays</b></li><li><b>
Sick, Vacation, and Comp Time Leave</b></li><li><b>
Medical and Dental</b></li><li><b>
EAP- Employee Assistance Program</b></li><li><b>
Life Insurance</b></li><li><b>
Long-Term Disability</b></li><li><b>
Employee Loan Program- Computer, Bike &amp; Exercise equipment loans when available</b></li><li><b>
Wellness Program</b></li><li><b>
Tuition Reimbursement</b></li></ul><p><b><i>
FULL JOB DESCRIPTION ATTACHED AS PDF</i></b></p></div>

FT - Judicial Assistant III - Justice Court Division

ChoiceLegal

<div><p><b>SUMMARY</b>
</p><p>The Order Entry (OE) Specialist&rsquo;s role is to process new orders. The OE Specialist verifies that the ordering customer information, and billing information that the client provided is correct. Court information, subject information, Opposing Counsels and if applicable Co-Defense Counsels information is also verified, as well as, addresses for facilities using various internet search engines. Each OE Specialist shall review their own orders for accuracy prior to giving it to the QC person for final review and print out QC sheets for QC Review. The primary objective of the OE position is to establish correct information in preparing legal documents to be sent to all appropriate parties, including the Ordering Customer, Opposing Counsels and/or Co-Defense Counsels, and Facilities, as well as a correct invoice to the billing party.
</p><p></p><p><b>ESSENTIAL JOB FUNCTIONS
</b></p><ul><li>Establish correct information in regard to all aspects of orders: Ordering client information, Bill To information, court information, Opposing and Co-Defense Counsel information, facility information, patient/subject information, and assign appropriate order date, and deposition date to each order depending on order type and client reference.</li><li>
&ldquo;Set-up order&rdquo; and assign the corresponding database codes for the Customer, Billing/Carrier, pending court, all Counsels listed, and facilities.</li><li>
Perform internet research as needed to locate working telephone/facsimile numbers or a physical address for appropriate contact person for Opposing Counsel and/or Co-Defense Counsel, and Business Entities.</li><li>
Enter order into the system in a timely manner, as defined by the Department Supervisor or Manager.</li><li>
Enter status into the ABI computer system documenting employee&rsquo;s name, date, indicating when order was &ldquo;set up and entered&rdquo;; apply 24&ndash;hour Confirmation for Client; and status that order has been sent to review.
</li><li>Clearly communicate by flagging orders to print/sort any and all special client requirements to ensure that orders are processed in accordance to the client&rsquo;s special preferences and/or standard procedures.</li><li>
Report daily productivity numbers to the manager/supervisor by maintaining documentation for all orders processed using the Order Entry Daily Log.</li><li>
Follow any local, state of federal rules, regulations or laws as it pertains to the order.</li><li>
Identify orders that cannot be processed without additional information, documentation, or clarification, and flag the order accordingly.</li><li>
Maintain client, court and facility databases as required.</li><li>
Assist with department clerical work and/or any other duties as indicated by the supervisor/manager.</li><li>
Perform other duties as assigned.</li></ul><p>
</p><p><b>Level II</b></p><ul><li>
Verify/Review each order using the QC sheets for correct information entered by OE Specialist in regards to all aspects of orders; ordering client information, Bill To information, court information, Opposing and Co-Defense Counsel information, facility information, patient/subject information, order date, and deposition date.
</li><li>Determine when an order has corrections to be made and return it to the individual who entered the order for any corrections and/or questions. Enter the appropriate status in the system that the order has been &ldquo;reviewed&rdquo;; and that the order has been sent to print.
</li><li>&ldquo;Set-up&rdquo;, &ldquo;enter&rdquo; and &ldquo;QC/Review&rdquo; special client requirements/instructions.
</li><li>Ensure all necessary legal documents, internal forms or client attachments are included with the order.</li><li>
Verify the correct court venue was selected when the case resides within a county with multiple court locations.
</li><li>Verify that the correct office code was selected when a facility is located in another state.</li><li>
Manual modification of legal documents in PDF or Word format.</li><li>
Maintain client, court and facility databases as required.</li></ul><p>
</p><p><b>Level III</b></p><ul><li>
Review and track all orders where the client needs to be contacted for clarification, unable to locate facilities, or to obtain missing information regarding their request before forwarding to the appropriate person for contacting the client.</li><li>
Track and correct orders where additional information is obtained or has been verified by the client to ensure proper processing of the legal documents.</li><li>
Track and report all new Adjusters/Attorneys that have been added in the system.
</li><li>Report and enter new Opposing Counsel Accounts in the system.
</li><li>Follow up to ensure that all orders received have been processed (import list).
</li><li>Answer all incoming emails addressed to the Order Entry Department regarding updates to orders received, attachment, new client instructions, and the processing of those orders.
</li><li>Enter new orders online on behalf of client.</li><li>
Print orders off-line.</li><li>
Review departmental and individual errors reported.
</li><li>Produce the &ldquo;daily noon count.&rdquo;
</li><li>Add additional Notice to Consumers to Civil, Trial and Federal Subpoenas, when necessary.
</li><li>Process Civil, Trial and Federal Subpoenas without Notice to Consumer.</li><li>
Revise Federal Subpoenas manually, according to location and court jurisdiction or Deposition Officer, following Rule 45 of the Federal Rule.
</li><li>QC Review and prepare orders which require CLIENT APPROVAL FIRST.
</li><li>Knowledge of legal codes: CCP; Evidence Code; Federal Rule; Labor Code; and HIPAA.
</li><li>Process and special local, state or federal orders.</li><li>
Print, sort and assemble any order type when necessary.</li><li>
Assist with training and/or retraining employees and visitors learning the life of a work order.</li><li>
Create and update department training material as needed.</li><li>
Access Sol-Com when information needed is not found in the system.
</li><li>Retrieve and forward emails regarding Waivers to designated persons.</li><li>
Assist with answering questions that OE Specialists might have regarding processing an order.
</li><li>Assist the OE Supervisor of Operations Manager with any reports, and/or projects that may be assigned.
</li><li>Manual modification of legal documents in PDF or Word format.</li><li>
Update models in software when necessary.</li><li>
Communicate with IT when necessary.</li><li>
Communicate with Customer Relations when necessary.
</li></ul><p><b>MINIMUM REQUIRED QUALIFICATIONS</b></p><p><b>
Education and/or Experience
</b></p><p>High school graduate or GED equivalent. Some college desirable but not required. Prior work experience in data entry. Preferred work experience in a medical, legal, or insurance claims office.</p><p><b>
Certificates, Licenses, Registrations</b></p><p>
No specific requirements.</p><p>
</p><p><b>ESSENTIAL COMPETENCIES
</b></p><p><b>QUALIFICATIONS
</b></p><ul><li>Must be a qualified typist with a minimum of 45 W.P.M.</li><li>
Must be proficient on the internet with searching and locating information quickly.</li><li>
Must have good understanding of the organization&rsquo;s goals and objectives.</li><li>
Must be highly self-motivated and directed.</li><li>
Must have ability to adapt to changes and absorb new ideas and concepts quickly.</li><li>
Must have good analytical and problem-solving abilities.</li><li>
Ability to effectively prioritize and execute tasks in a high-pressure environment.</li><li>
Must have some understanding of the internal processes of medical facilities and med-legal terminology.</li><li>
Must be able to stay focused and concentrate under normal or heavy distractions.</li><li>
Must be able to work well under pressure and or stressful conditions.</li><li>
Ability to follow all company policies and procedures in effect at time of hire and as they may change or be added from time to time.</li></ul><p><b>
LANGUAGE/COMMUNICATION SKILLS
</b></p><ul><li>Ability to read, analyze and interpret common correspondence and records.</li><li>
Ability to write clearly and informatively to all required audiences and edit own work for appropriate spelling and grammar.</li><li>
Ability to respond appropriately and professionally to all inquiries or complaints from customers, regulatory agencies, upper management, and/or members of the business community.
</li></ul><p></p><p>Choice Legal is an Equal Opportunity Employer and affords equal opportunity to all qualified applicants for all positions without regard to protected veteran status, qualified individuals with disabilities and all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age or any other status protected under local, state or federal laws.</p><p>
</p><p><b>Equal Opportunity Employer - Minorities/Females/Disabled/Veterans</b></p><p>
</p><p>Medical front office</p><p>
Medical back office</p><p>
Medical Registrar</p><p>
Legal Assistant</p><p>
Legal Secretary</p><p>
Medical Records</p><p>
Paralegal</p></div><p></p>

Order Entry Specialist I

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FT - Judicial Assistant III - Justice Court Division

Order Entry Specialist I