customs documentation specialist

Ritchie Bros. Group

A leading logistics company in Dubai is seeking a Shipping and Customs Documentation Officer. This role involves managing shipping documentation, overseeing customs clearances, and coordinating with freight providers. The ideal candidate should have strong knowledge of UAE customs procedures and possess 5-7 years of experience in logistics. A competitive salary and career advancement opportunities are offered in a dynamic work environment.

Dubai Shipping & Customs Documentation Specialist

PSA BDP

<div>
 
 Job Description
 
 
 
 Scope
 
 
 This role will be responsible for handling the collection and dispatch of documents in an efficient manner.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 To ensure all documents / delivery orders are collected on time from various customers, carriers and government agencies.
 </li>
 <li>
 To ensure that all intercompany document collection and handovers are completed on time.
 </li>
 <li>
 To complete all legalisation and certificate of origin from the Chamber of Commerce.
 </li>
 <li>
 Do official banking as required, cheques encashment and making payments at the bank.
 </li>
 <li>
 Collect payments as required.
 </li>
 <li>
 Dispatch documentation to carriers / customs / consignee.
 </li>
 <li>
 Deliver documents to protocol for clearance of duty under privilege and clear goods through customs.
 </li>
 <li>
 Responsible to inform the Head of Administration of re-registrations and insurance procedures for all the vehicle fleet.
 </li>
 <li>
 Check the Courier mailing list, postal box and dispatch accordingly.
 
 
 </li>
 </ul>
 Job Requirements
 
 
 
 Qualifications/Experience
 
 
 
 Minimum: High school diploma or equivalent.
 
 
 Preferred: Diploma or coursework in logistics, supply chain, business administration, or related fields.
 
 
 Must manage multiple deliveries, document pickups, and errands efficiently.
 
 
 Critical when dealing with customs deadlines, shipping cut-offs, and urgent documentation.
 
 
 Familiarity with import/export processes, bill of lading, customs clearance forms, and incoterms is an asset.
</div>

Runner

Shipa

Responsibilities include but not limited to: Customs Documentation: Prepare and process all customs documentation, including import/export declarations, commercial invoices, bills of lading, certificates of origin, and other relevant paperwork. Compliance: Ensure compliance with all applicable customs laws, regulations, and trade agreements, as well as company policies. Customs Clearance Process: Submit customs declarations to customs authorities and ensure timely clearance of goods to avoid delays or fines. Liaison with Customs Authorities: Act as the primary point of contact between customs authorities, shipping companies, and the company to resolve any customs issues or discrepancies. Tariff Classification &amp; Duties: Calculate and verify customs duties, tariffs, and taxes, ensuring accuracy and minimizing costs. Record Keeping: Maintain accurate and up-to-date records of all customs documents and transactions. Problem Resolution: Address and resolve any issues or delays related to customs clearance, including working with customs brokers or third-party service providers. Consultation &amp; Advice: Provide guidance to internal teams or clients regarding import/export regulations, classification of goods, and documentation requirements. Risk Management: Identify potential risks in the customs clearance process, such as non-compliance or delays, and take proactive measures to mitigate these risks.

Customs Clearance Specialist

Freight Systems DWC LLC

<ul><li>Prepare and process Bills of Entry in Dubai Customs (Import/Export/Free Zone transfers).</li><li>Verify HS codes, duty/tax applicability, and shipment documents before submission.</li><li>Coordinate with transporters, and warehouse teams for smooth clearance and delivery.</li><li>Maintain and update daily customs tracking reports</li><li>Ensure compliance with UAE customs regulations and company SOPs.</li><li>File and archive all customs-related documentation for audits.</li></ul>

Operations Executive

Emirates Logistics

Job Title Customs Co-worker Emirates Logistics LLC, Dubai Job Description Customs Co-worker Emirates Logistics LLC, Dubai Position Overview Emirates Logistics LLC is looking for a detail-oriented Customs Co-worker to handle documentation, data entry, and customs clearance processes efficiently. This role is crucial for ensuring timely processing of inbound and outbound shipments in compliance with UAE regulations and company standards. Job Details Job Location: Dubai, United Arab Emirates Industry: Logistics and Supply Chain Function: Customs Clearance / Documentation Gender: Any Candidate Nationality: Any Job Type: Full Time Key Responsibilities * Process inbound and outbound BOE accurately and on time. * Handle DP World payment processing within the same day of BOE/ED date. * Download, merge, and organize inbound and outbound documentation within specified timelines. * Maintain and update customs-related data in the EL master file, ensuring accuracy and completeness. * File non-remittance claims within two days of receiving final SWB. * Ensure BL for consumables shipments is checked and updated promptly. * Track and verify correctness of all customs documents before submission. * Update invoices, EDI data, and ensure files are properly saved in the common folder. * Follow up on escalated issues and resolve documentation discrepancies. * Support inbound and outbound teams to meet performance KPIs. * Ensure compliance with customs regulations and company procedures for timely clearance of shipments. Ideal Candidate Profile * Bachelor s degree or equivalent qualification. * Previous experience in customs documentation or logistics operations. * Good knowledge of MS Office and Dubai Trade systems. * Strong data entry skills with attention to detail. * Proficient in English (written and spoken). * Proactive, alert, and able to meet tight deadlines.

Customs Co-worker Emirates Logistics LLC, Dubai

Job Title Customs Co-worker - Dubai Job Description Customs Co-worker - Dubai Position Overview Emirates Logistics LLC is looking for a Customs Co-worker to handle documentation and customs processing for inbound and outbound shipments in Dubai, UAE. This role is ideal for candidates with strong data entry skills and basic knowledge of Dubai Trade systems. Employment Overview Job Location: Dubai, UAE Industry: Logistics and Supply Chain Function: Administrative / Clerical Gender: Any Candidate Nationality: Any Job Type: Full-time What You ll Do * Process DP World payments on the same day as BOE/ED date. * Download and merge inbound and outbound documents within the required timelines. * File non-remittance claims within two days of receiving the final SWB. * Verify and check the correctness of all documents before processing. * Process inbound and outbound BOEs and update related data accurately. * Maintain and update invoice and EDI data in EL master files. * Create shipment folders and ensure proper documentation storage. * Follow up on escalated document issues and resolve discrepancies. * Maintain inbound and outbound shipment status, including consumables tracker updates. * Share information for Elux and MWPP shipments within 24 hours of arrival. * Coordinate with internal teams to meet KRA targets efficiently. Ideal Profile * Bachelor s degree required. * Basic knowledge of Dubai Trade procedures. * Proficient in MS Office, especially Excel. * Strong data entry speed and accuracy. * Good command of English, both written and spoken. * Alert, proactive, and detail-oriented with strong organizational skills.

Customs Co-worker

Ritchie Bros.

We re looking for a Shipping and Customs Documentation Officer to manage and coordinate all documentation for international shipments, ensuring compliance with Dubai Customs, Jebel Ali Free Zone (JAFZA) regulations, and Incoterms. You ll play a key role in supporting Ritchie Bros. auction operations by collaborating with internal teams, freight partners, and customs authorities to ensure smooth, timely, and compliant shipment processes.
Key Responsibilities
<ul>
<li>Prepare and manage shipping documentation including Commercial Invoices, Packing Lists, Bills of Lading, and Certificates of Origin ensuring accuracy, completeness, and compliance with all regulatory requirements.</li>
<li>Oversee customs clearance processes by preparing import/export declarations through Dubai Trade and JAFZA systems, ensuring adherence to current customs policies and timely resolution of any clearance issues.</li>
<li>Coordinate with freight forwarders, shipping lines, and carriers across sea, air, and land transport to monitor shipment progress and ensure on-time delivery.</li>
<li>Apply and advise on Incoterms 2020 to ensure correct allocation of responsibilities, costs, and risks across all trade transactions.</li>
<li>Support Ritchie Bros. auction operations by managing pre- and post-sale documentation, customs clearances, and ownership transfer processes for equipment moving through Jebel Ali and across UAE borders.</li>
<li>Collaborate with internal departments and external partners to provide timely updates, respond to inquiries, and ensure seamless coordination throughout the shipping cycle.</li>
<li>Contribute to process improvement by identifying opportunities to streamline documentation and compliance procedures while maintaining accuracy and efficiency.</li>
<li>Perform other duties as assigned.</li>
</ul>

Customs & Documentation Coordinator

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