dental office administrator

CascadesOne Dental

At CascadesONE Dental, we have a fast-paced, state of the art technology, one stop office, quality care, energetic and hardworking, self-motivated, sociable, and able to build a strong rapport, confident to think outside the box, Willing to accept failures, and learn from them, as well as successes. Work like a team- be a family. Our passion is to provide our patients with world class comprehensive care in a timely, efficient, and comfortable environment by our highly trained team of dental professionals who love what they do.
 
Responsibilities: 
<ul>
<li>Schedule and confirm patient appointments</li>
<li>Verify insurance for all clinical appointments</li>
<li>Collect all monies due for services rendered</li>
<li>Develop and maintain doctor/hygiene schedules as necessary</li>
<li>Greet and check patients in and out, before and after treatment</li>
<li>Educate, consult and present patient treatment plans</li>
<li>Responsible for Account Receivable to include, sending of billing statements, aging reports, and collections, if applicable</li>
<li>File insurance pre-determinations</li>
<li>Conduct financial consultation with patients when new treatment plans are presented, as applicable</li>
</ul>
Qualifications: 
<ul>
<li>High school diploma or equivalent required</li>
<li>A minimum of two years of front office experience preferably in a dental setting</li>
<li>Proficiency with Microsoft Office Suite</li>
<li>Knowledge of dental software strongly preferred</li>
</ul>

Patient Care Coordinator

Oral & Maxillofacial Surgery

Job Overview We are seeking a dynamic and detail-oriented Oral Surgery Office Front Desk professional to be the welcoming face of our busy dental practice. In this vital role, you will manage patient interactions, coordinate appointments, verify insurance coverage, and handle administrative tasks with enthusiasm and professionalism. Your proactive approach will ensure smooth daily operations, exceptional patient service, and seamless communication between patients, providers, and insurance companies. This position offers a rewarding opportunity to contribute to a caring healthcare environment while utilizing your strong organizational and technical skills.Responsibilities<ul><li>Greet patients warmly upon arrival, ensuring a positive first impression and efficient check-in process</li><li>Schedule appointments accurately using dental practice management software such as Eaglesoft or Dentrix</li><li>Verify insurance coverage, process claims, and handle billing inquiries with precision using systems like Epic, Meditech, or Athenahealth</li><li>Manage multi-line phone systems with excellent phone etiquette, addressing patient questions and routing calls appropriately</li><li>Maintain accurate medical records and documentation review in compliance with HIPAA regulations</li><li>Assist with insurance verification, pre-authorizations, and collection of copayments or outstanding balances</li><li>Support administrative functions including filing, data entry, and managing electronic health records (EHR) systems such as eClinicalWorks or Meditech</li></ul>Requirements<ul><li>Proven experience in a medical or dental front desk setting, preferably within an oral surgery or dental clinic environment</li><li>Strong knowledge of medical billing, coding (CPT, ICD-9/10), and insurance processes including Medicare and Medicaid</li><li>Familiarity with EMR/EHR systems like Epic, Meditech, Athenahealth, Eaglesoft or Dentrix for documentation and scheduling purposes</li><li>Excellent computer skills including proficiency in Microsoft Office applications and typing (10-key preferred)</li><li>Exceptional customer service skills with the ability to communicate effectively both verbally and in writing</li><li>Ability to handle sensitive health information in accordance with HIPAA standards</li><li>Bilingual abilities are highly desirable to serve diverse patient populations</li><li>Strong organizational skills with attention to detail for managing medical records and documentation review</li><li>Previous clinic or medical office experience is preferred; dental office experience is a plus</li><li>Knowledge of dental terminology and familiarity with dental office management software such as Eaglesoft or Dentrix is advantageous</li></ul>Join our team to make a meaningful difference in patients&rsquo; lives by providing outstanding administrative support in a fast-paced oral surgery setting. We value energetic professionals who thrive on delivering top-tier service while maintaining accuracy and efficiency in all tasks.Pay: $24.00 - $30.00 per hourWork Location: In person

Oral Surgery Office Front Desk

Gawfco Enterprises, Inc

We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the office administrator will include assisting in day-to-day activities while prioritizing and working with little supervision. They will be self-motivated and trustworthy.Responsibilities<ul><li>Manage phone calls and correspondence (e-mail, letters, packages etc.)</li><li>Track stocks of office supplies and place orders when necessary</li><li>Assist in submitting timely management reports as assigned</li><li>Assist in documents management, including filing, photocopying, scanning &amp; faxing</li><li>Assist with day to day tasks as assigned</li></ul>Skills<ul><li>Able to work with Microsoft Office Suite and Google workspace</li></ul><ul><li>Outstanding communication skills</li><li>Ability to work independently</li></ul>Job Type: Full-timePay: $20.00 - $28.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Work Location: In person

Office Administrator

The Weinel Group

Overview We are seeking a highly organized and detail-oriented Office Administrator to join our team. This role is essential in ensuring the smooth operation of our office environment. The ideal candidate will possess strong administrative skills, be proficient in various software applications, and have excellent communication abilities. As an Office Administrator, you will be responsible for managing daily office tasks, supporting staff, and enhancing overall productivity.Duties<ul><li>Manage office operations including filing, data entry, and maintaining organized records.</li><li>Handle phone systems efficiently, addressing inquiries and directing calls as necessary.</li><li>Answer customer email and phone questions regarding product availability, lead times and initiate returns.</li><li>Provide administrative support to staff members, assisting with customer and vendor correspondence.</li><li>Collaborate with team members to streamline processes and improve office efficiency.</li></ul>Qualifications<ul><li>Proficiency in Microsoft Office is preferred.</li><li>Strong computer literacy with the ability to learn new software quickly.</li><li>Previous experience in an administrative or customer service role is highly desirable.</li><li>Excellent proofreading skills with a keen eye for detail.</li><li>Strong organizational skills with the ability to manage multiple tasks simultaneously.</li><li>A proactive attitude towards problem-solving and improving office operations.</li></ul>.Join our team as an Office Administrator where your contributions will be valued, and your skills will help shape our office's success!Job Type: Full-timePay: From $15.00 per hourExpected hours: 40 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Schedule:<ul><li>8 hour shift</li><li>Day shift</li><li>Monday - Friday</li></ul>Ability to Commute:<ul><li>Butler, PA 16001 (Required)</li></ul>Job Type: Full-timePay: From $15.00 per hourBenefits:<ul><li>401(k) matching</li><li>Employee discount</li></ul>Ability to Commute:<ul><li>Butler, PA 16001 (Required)</li></ul>Ability to Relocate:<ul><li>Butler, PA 16001: Relocate before starting work (Required)</li></ul>Work Location: In person

Office Administrative Assistant

Bowers Accountants & Advisors

<div>Company Overview: Bowers Accountants &amp; Advisors stands as a renowned firm in the realm of public accounting, distinguished for its provision of top-tier audit, assurance, and advisory services. As a proud member of the AICPA&rsquo;s G400, encompassing the Top 300 Firms nationally, we maintain a robust reputation grounded in integrity, professionalism, and unparalleled expertise. Whether traditional Tax and Audit and Assurance, Client Accounting &amp; Advisory Services, Business Valuation, Accounting/Bookkeeping, Forensic Accounting, or Financial Planning Services, our approach is to master an in-depth knowledge of our clients with innovative analysis and recommendations to build and maintain net growth.
Job Summary:
The Senior Administrative Specialist is the senior on-site administrative leader for a professional services office of approximately 30 employees. This role is responsible for ensuring smooth daily operations, maintaining administrative standards, and supporting a professional, efficient, and well-organized office environment. The Senior Administrator will be the primary on&ndash;site administrative contact between the local office and the Firm Administrator to whom this position reports.
In this job, you will be a hands-on contributor and leader, directly performing administrative tasks while supervising the local in&ndash;office administrative team. The Senior Administrative Specialist serves as the primary liaison between the local office and the Firm Administrator located in another office.
Success in this role requires professional leadership skills, balancing execution, delegation, and aligning local needs with firm-wide policies and expectations administered and directed by the Firm Administrator. This position may require extended hours during peak periods.
Position Responsibilities
<ul><li>Supervise Admin staff training, and new staff onboarding
</li><li>Support Admin team members, providing clear expectations, guidance, and regular feedback.
</li><li>Ensure compliance with firm policies related to records management, confidentiality, and administrative standards.</li>
<li>Assist in processing tax returns, financial statements, and other correspondence</li>
<li>Assist in troubleshooting tax return rejections</li>
<li>Finalize client financial statements</li>
<li>Coordinate scanning and autoflow tax documents
</li><li>Assist in scanning and binding documents</li>
<li>Assist the Firm Administrator in task delegation to the local Admin Team</li>
<li>Handle time-sensitive and confidential matters with professionalism, discretion, and sound judgment.</li>
<li>Provide front-line administrative coverage as needed to ensure continuity of operations and service quality.</li>
<li>Delegate work effectively while maintaining accountability, quality, accuracy, and timeliness</li>
<li>Support cross-training and workload balancing to ensure consistent service and coverage to our Partners and Clients</li>
<li>Other administrative duties as assigned, such as scheduling meetings, coordinating catering orders, engagement logistics, and client-facing administrative needs, etc.</li>
<li>Manage office building maintenance along with office logistics for client meetings and events
</li></ul>Position Qualifications
<ul><li>5&ndash;7 years of progressive administrative experience, preferably in a professional services or accounting firm environment.</li>
<li>College degree preferred or professional equivalent experience</li>
<li>Prior experience performing hands-on administrative work while leading or supervising others.</li>
<li>Demonstrated ability to manage competing priorities and balance execution with leadership responsibilities.</li>
<li>Strong organizational, problem-solving, and interpersonal skills.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Proven ability to work independently while coordinating with remote leadership.</li>
<li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with document management systems is a plus.</li>
<li>High degree of professionalism, discretion, and attention to detail.</li>
<li>Continuous improvement mindset</li>
<li>Ongoing collaboration with firm leadership and administrative teams across locations.</li>
</ul>
Salary $25-30/Hour
Excellent Benefits: We offer tremendous growth and development opportunities, flexible work schedules, and a comprehensive compensation and benefits package to include Health, Dental, Vision, Life, Long-Term Disability, 401K, Paid Time Off, Volunteer Time Off, Work-Life Balance Culture, and More!
EOE</div>

Senior Administrative Specialist

Crete Professionals Alliance

<div>Company Overview: Bowers Accountants &amp; Advisors stands as a renowned firm in the realm of public accounting, distinguished for its provision of top-tier audit, assurance, and advisory services. As a proud member of the AICPA&rsquo;s G400, encompassing the Top 300 Firms nationally, we maintain a robust reputation grounded in integrity, professionalism, and unparalleled expertise. Whether traditional Tax and Audit and Assurance, Client Accounting &amp; Advisory Services, Business Valuation, Accounting/Bookkeeping, Forensic Accounting, or Financial Planning Services, our approach is to master an in-depth knowledge of our clients with innovative analysis and recommendations to build and maintain net growth.
Job Summary:
The Senior Administrative Specialist is the senior on-site administrative leader for a professional services office of approximately 30 employees. This role is responsible for ensuring smooth daily operations, maintaining administrative standards, and supporting a professional, efficient, and well-organized office environment. The Senior Administrator will be the primary on&ndash;site administrative contact between the local office and the Firm Administrator to whom this position reports.
In this job, you will be a hands-on contributor and leader, directly performing administrative tasks while supervising the local in&ndash;office administrative team. The Senior Administrative Specialist serves as the primary liaison between the local office and the Firm Administrator located in another office.
Success in this role requires professional leadership skills, balancing execution, delegation, and aligning local needs with firm-wide policies and expectations administered and directed by the Firm Administrator. This position may require extended hours during peak periods.
Position Responsibilities<ul><li>
Supervise, assist with Admin staff training, and onboard new staff.</li><li>
Support two administrative team members, providing clear expectations, guidance, and regular feedback.</li><li>
Ensure compliance with firm policies related to records management, confidentiality, and administrative standards.</li><li>
Assist in processing tax returns, financial statements, and other correspondence</li><li>
Assist in troubleshooting tax return rejections</li><li>
Finalize Financial Statements</li><li>
Scan and autoflow tax documents when needed</li><li>
Assist in scanning and binding documents</li><li>
Assist the Firm Administrator in task delegation to the local Admin Team</li><li>
Handle time-sensitive and confidential matters with professionalism, discretion, and sound judgment.</li><li>
Provide front-line administrative coverage as needed to ensure continuity of operations and service quality.</li><li>
Delegate work effectively while maintaining accountability, quality, accuracy, and timeliness</li><li>
Support cross-training and workload balancing to ensure consistent service and coverage to our Partners and Clients</li><li>
Other administrative duties as assigned, such as scheduling meetings, coordinating catering orders, engagement logistics, and client-facing administrative needs, etc.</li><li>
Manage office building maintenance along with office logistics for client meetings and events</li></ul>
Position Qualifications<ul><li>
5&ndash;7 years of progressive administrative experience, preferably in a professional services or accounting firm environment.</li><li>
College degree preferred or professional equivalent experience</li><li>
Prior experience performing hands-on administrative work while leading or supervising others.</li><li>
Demonstrated ability to manage competing priorities and balance execution with leadership responsibilities.</li><li>
Strong organizational, problem-solving, and interpersonal skills.</li><li>
Excellent written and verbal communication skills.</li><li>
Proven ability to work independently while coordinating with remote leadership.</li><li>
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with document management systems is a plus.</li><li>
High degree of professionalism, discretion, and attention to detail.</li><li>
Continuous improvement mindset</li><li>
Ongoing collaboration with firm leadership and administrative teams across locations.</li></ul>
Salary $25-30/Hour
Excellent Benefits: We offer tremendous growth and development opportunities, flexible work schedules, and a comprehensive compensation and benefits package to include Health, Dental, Vision, Life, Long-Term Disability, 401K, Paid Time Off, Volunteer Time Off, Work-Life Balance Culture, and More!
EOE</div>

Sayre Memory Care Residence

Job Summary We are seeking a highly organized and professional Administrative Assistant to support our office operations. The ideal candidate will possess strong office management skills, excellent communication abilities, and proficiency with various computer applications. This role is vital in maintaining smooth daily operations, providing exceptional customer service, and ensuring efficient administrative workflows. The position offers an opportunity to work in a dynamic environment where attention to detail and multitasking are essential.Duties.<ul><li>Answer the telephone, transfer calls, take and deliver messages.</li><li>Greet visitors and guest and provide direction and/or connection to the right person.</li><li>Enter daily census into computer system, prepare reports, and submit end of month summary to Administrator.</li><li>Ensure there is an ample supply of forms used and make copies as needed. Maintain business office supplies, and order supplies as necessary, keeping within budget.</li><li>Provide clerical support to include: typing, filing, copying, data entry, and record keeping to the Administrator and other Directors, and Nursing Staff.</li><li>Receive and distribute mail and insure outgoing mail is mailed daily.</li><li>Meet with new employees to complete initial paperwork.</li><li>Create and maintain personnel files and ensure confidentiality of files.</li><li>Obtain the licenses and proof of liability insurance (as appropriate) of professional and contractor staff, and ensure licenses are current and filed in personnel or business files.</li><li>Develop system of organization of records and file maintenance; and ensure organized maintenance of system.</li><li>Complete the date processing of applicable documentation forms.</li><li>Attend in-service trainings, applicable staff development events, and staff meetings.</li><li>Perform other duties as assigned by the Administrator.</li></ul>SkillsBest practice in business office and record management; effective supervision &amp; training techniques; maintenance of employee records; third party reimbursement practices &amp; procedures, computer operations; data entry; report writing; ability to produce accurate and timely work; effective written, oral, and interpersonal skills; ability to maintain confidentiality; effective problem solving skills; organized skill; ability to prioritize.This position provides a vital support role within our organization by ensuring efficient administrative processes while delivering outstanding service to clients and staff alike.Pay: $13.00 - $16.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Assistant

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10000 dental office administrator jobs Near Me

Patient Care Coordinator

Oral Surgery Office Front Desk

Office Administrator

Office Administrative Assistant

Senior Administrative Specialist

Senior Administrative Specialist

Administrative Assistant