dental office coordinator

Blue Ocean Digital Agency

We are seeking a high-energy, multi-talented Front Office Coordinator to be the face (and voice) of our practice. This isn't just a receptionist role; you will be the bridge between clinical excellence and patient engagement. You will manage the patient lifecycle&mdash;from the first phone call to post-appointment follow-ups&mdash;while driving our clinic&rsquo;s digital presence through social media and content creation.Key Responsibilities<ul><li>Patient Concierge: Handle high-volume calls, schedule appointments, and master the art of the &quot;follow-up&quot; for no-shows and cancellations.</li><li>CRM Management: Maintain meticulous patient records, ensuring history and preferences are updated for a personalized experience.</li><li>Digital Growth: Execute email marketing campaigns, manage social media platforms, and write engaging, SEO-friendly blogs for the clinic website.</li><li>Clinical Liaison: Work seamlessly with our diverse team, including General Dentists, Periodontists, Hygienists, and back-office staff.</li></ul>Qualifications &amp; Requirements<ul><li>Clinical Foundation: A Dental Diploma or Degree is required. You must speak the &quot;language of dentistry&quot; fluently.</li><li>Marketing Experience: At least 1 year of digital marketing experience, specifically with email platforms and social media management.</li><li>Tech Savvy: Proficiency in Dental CRM software (e.g., Dentrix, Open Dental, or Curve) and marketing tools.</li><li>Communication Pro: Fluent in US English with exceptional writing skills. You should be equally charming over the phone, via text, and in professional emails.</li><li>Soft Skills: A &quot;quick learner&quot; mindset with the ability to pivot between administrative tasks and creative marketing.</li></ul>Why Join Us?You will be part of a collaborative, diverse work environment that values professional growth. We offer a fast-paced setting where your marketing ideas will directly impact the clinic&rsquo;s success.Job Type: Contract Contract length: 12 monthsPay: Rs180,000.00 - Rs250,000.00 per monthWork Location: Remote

Dental Front Office Coordinator & Marketing Specialist

Dr Gul's Dental Clinic 

Job Title: Treatment Coordinator &amp; Front Desk Executive Location: Dr. Gul&rsquo;s Dental Clinic, Sector 104, NoidaAbout UsDr. Gul&rsquo;s Dental Clinic is a modern, state-of-the-art dental practice committed to delivering not just treatment &mdash; but an exceptional patient experience.We believe in: ✨ Ethical dentistry ✨ Clear communication ✨ Comfort-driven care ✨ Creating smiles with confidenceWe are looking for a smart, confident &amp; patient-friendly Treatment Coordinator who can also efficiently manage front desk responsibilities.Role OverviewThis role is a blend of:✔ Treatment Coordination ✔ Patient Counseling ✔ Front Desk / Reception ManagementYou will be the bridge between doctor &amp; patient, ensuring smooth communication, treatment acceptance and a premium patient experience.Key ResponsibilitiesTreatment Coordination<ul><li>Explain treatment plans to patients in simple &amp; confident language</li><li>Discuss procedures, timelines &amp; financial estimates</li><li>Improve treatment acceptance through effective communication</li><li>Follow up with patients for pending treatments</li><li>Handle patient queries, concerns &amp; objections</li><li>Coordinate appointments for ongoing treatments</li><li>Ensure patient comfort &amp; trust throughout treatment journey</li></ul>Reception / Front Desk Duties<ul><li>Welcome patients warmly &amp; manage patient check-in</li><li>Handle calls, WhatsApp &amp; appointment scheduling</li><li>Maintain patient records &amp; reports</li><li>Coordinate daily appointment flow</li><li>Manage billing &amp; payment entries</li><li>Assist in maintaining smooth clinic operations</li><li>Ensure a professional front office experience</li></ul>Candidate Requirements✔ Excellent communication skills (English mandatory) ✔ Confident personality with pleasing demeanor ✔ Good convincing &amp; interpersonal skills ✔ Basic computer knowledge ✔ Ability to multitask ✔ Patient-focused mindsetPreference will be given to candidates with:<ul><li>Experience in healthcare / dental / aesthetic clinic</li><li>Counseling or front desk experience</li></ul>What We Offer✨ Professional growth environment ✨ Supportive team culture ✨ Opportunity to learn patient psychology &amp; healthcare coordination ✨ Long-term career opportunityExperience1&ndash;3 years (Freshers with strong communication skills may apply)Working HoursFull-timeHow to ApplyInterested candidates can apply via Indeed OR WhatsApp resume at: 97038 78600Job Type: Full-timePay: ₹15,000.00 - ₹25,000.00 per monthWork Location: In person

Treatment Coordinator

Signature Lab dental laboratory

Role Overview:We are seeking a proactive, detail-oriented Dental Lab Coordinator / Office Admin who will serve as the backbone of our operations. You will manage case flow, coordinate communication with dentists, handle shipping logistics, and provide essential reporting for our accountant. This is a growth-oriented role with the opportunity to expand into operations management.Key Responsibilities:<ul><li>Manage and track all incoming and outgoing dental cases from dentists.</li><li>Communicate professionally with dentists and clinics, updating them on case progress and timelines.</li><li>Handle shipping coordination (DHL, FedEx, local couriers) ensuring timely deliveries.</li><li>Oversee invoicing, follow up on payments, and assist in basic financial documentation.</li><li>Prepare monthly reports for the accountant, including expenses, invoices, and case volume.</li><li>Coordinate the office calendar, scheduling deliveries, client meetings, and internal workflows.</li><li>Support administrative tasks such as inventory, ordering supplies, and assisting management with day-to-day operations.</li></ul>Job Type: Full-timePay: AED3,500.00 - AED5,000.00 per month

Dental Lab Coordinator

Yoland Specialist Polyclinic

Job Title: Dental Sales &amp; Patient Coordinator (Female - Arabic Speaker) Location: Yoland Specialist Polyclinic &ndash; Nad Al Hamar - Dubai Employment Type: Full Time Salary: AED 5,000 + High Monthly CommissionAbout the Role: Yoland Specialist Polyclinic is looking for a confident and patient-focused Dental Sales &amp; Patient Coordinator to join our growing Dental Department. This role is ideal for someone who understands dental workflows, patient communication, and appointment coordination, while being motivated by performance-based incentives.Key Responsibilities:<ul><li>Coordinate and manage dental appointments for optimal scheduling efficiency</li><li>Handle patient inquiries, follow-ups, recalls, and treatment coordination</li><li>Support case acceptance and patient conversion activities</li><li>Work closely with dentists and clinical teams to ensure smooth patient flow</li><li>Contribute to departmental growth and patient satisfaction</li></ul>Requirements:<ul><li>Female candidate</li></ul><ul><li>Minimum 2 years of experience in a dental clinic / dental department</li></ul><ul><li>Good command of Arabic and English (Spoken &amp; Written)</li></ul><ul><li>Strong communication &amp; patient handling skills</li></ul><ul><li>Organized, proactive, and sales-oriented mindset</li></ul><ul><li>Ability to work in a fast-paced healthcare environment</li></ul>Compensation &amp; Benefits:<ul><li>Fixed Salary: AED 5,000</li><li>Attractive Monthly Commission Based on Department Performance</li><li>Professional and growth-driven work environment</li><li>Career stability and development opportunities</li></ul>Job Type: Full-timePay: AED5,000.00 - AED65,000.00 per monthApplication Question(s):<ul><li>هل يناسبك نظام راتب يحتوي على راتب ثابت 5000 بالإضافة إلى عمولة شهرية حسب الأداء؟ يرجى توضيح رأيك</li></ul>Are you okay with a salary that includes a fixed amount 5000 plus a monthly commission based on performance? Please share your answer.Experience:<ul><li>Dental Sales &amp; Patient Coordinator: 2 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

Dental Sales & Patient Coordinator

Dr. Joy Dental Clinic

Summary of Job Profile:<ul><li>Attend to patients on the phone and in person. Co-ordinate and organize appointments and administration to facilitate the efficient running of the dental office.</li></ul>Essential Duties and ResponsibilitiesPre-Clinical Management<ul><li>Greet patients, answer phone with in 3 rings and answer to enquiries accurately.</li><li>Check answerphone messages / missed calls and return calls.</li><li>Call all patients to confirm appointments / If no response sends SMS/Email</li><li>Send SMS confirmations for appointments and birthday alerts.</li><li>Answer and manage incoming calls</li><li>Respond accurately and comply to requests for information</li><li>Schedule patient appointments</li><li>Confirm upcoming appointments and recalls according to office protocol</li><li>Monitor all doctors&rsquo; appointment diary to ensure their patients have the correct booking, and their preferences are being met whenever possible.</li><li>Call all waiting list appointments when availability is there to accommodate all patients.</li></ul>Patient Management: -<ul><li>Register new patients according to established office protocols</li><li>Assist patients to complete all necessary forms and documentation</li><li>Verify and update patient information</li><li>Inform patients of dental office procedures and policy</li><li>Move patients through appointments as scheduled, for patients coming late check with Doctor and advice patients.</li></ul>Post Clinic Management: -<ul><li>Patient Care Calls for all patients with exception of ortho, routine exam &amp; cleaning &ndash; report any problems to appropriate dentist or practice manager</li><li>Enter all relevant patient information into data system</li><li>Collect and receive payments from patients at time of treatment, recording correctly, Tally cash / credit cards report and hand over to person in charge.</li><li>Complete and send Daily Income Report to all relevant managers.</li><li>Inform patients of financial treatment plan options</li><li>Arrange payment schedule with patients</li></ul>Insurance and Admin Function: -Maintain and manage patient records in compliance with privacy and security regulations<ul><li>Arrange patient charts for next day appointments</li><li>Fill in cancellations and no-shows</li><li>Organize referrals to other branches and any specialists</li><li>Dispatch lab work appropriately</li><li>Prepare claim forms for dental insurance</li><li>Arrange supporting documents for insurance claims</li><li>Sort and distribute incoming and outgoing post</li><li>Ensuring the reception and your working area is kept clean at all times.</li><li>Perform other related duties as required</li></ul>Key CompetenciesCommunication skills, information collection and management, planning and organizing, accuracy, customer service skills, team work, initiative, adaptability, confidentiality.Education and Experience<ul><li>General education degree or high school diploma</li><li>Knowledge of dental terminology, procedures and diagnosis</li><li>Knowledge of computer and relevant software applications</li><li>Knowledge of general administrative and clerical procedures</li><li>Working knowledge of dental insurance</li></ul>Job Type: Full-timePay: AED1.00 - AED2.00 per monthApplication Question(s):<ul><li>Do you have experience working as Dental Receptionist?</li><li>Can you join immediately?</li></ul>

Dental Receptionist (Western/ European)

Dr Joy Dental Clinic Dubai

<div>
 
 Summary Of Job Profile
 
 
 
 <ul>
 <li>
 Attend to patients on the phone and in person. Co-ordinate and organize appointments and administration to facilitate the efficient running of the dental office.
 
 
 </li>
 </ul>
 
 Essential Duties And Responsibilities
 
 
 
 
 Pre-Clinical Management
 
 
 
 <ul>
 <li>
 Greet patients, answer phone with in 3 rings and answer to enquiries accurately.
 </li>
 <li>
 Check answerphone messages / missed calls and return calls.
 </li>
 <li>
 Call all patients to confirm appointments / If no response sends SMS/Email
 </li>
 <li>
 Send SMS confirmations for appointments and birthday alerts.
 </li>
 <li>
 Answer and manage incoming calls
 </li>
 <li>
 Respond accurately and comply to requests for information
 </li>
 <li>
 Schedule patient appointments
 </li>
 <li>
 Confirm upcoming appointments and recalls according to office protocol
 </li>
 <li>
 Monitor all doctors' appointment diary to ensure their patients have the correct booking, and their preferences are being met whenever possible.
 </li>
 <li>
 Call all waiting list appointments when availability is there to accommodate all patients.
 
 
 </li>
 </ul>
 
 Patient Management: -
 
 
 
 <ul>
 <li>
 Register new patients according to established office protocols
 </li>
 <li>
 Assist patients to complete all necessary forms and documentation
 </li>
 <li>
 Verify and update patient information
 </li>
 <li>
 Inform patients of dental office procedures and policy
 </li>
 <li>
 Move patients through appointments as scheduled, for patients coming late check with Doctor and advice patients.
 
 
 </li>
 </ul>
 
 Post Clinic Management: -
 
 
 
 <ul>
 <li>
 Patient Care Calls for all patients with exception of ortho, routine exam &amp; cleaning &ndash; report any problems to appropriate dentist or practice manager
 </li>
 <li>
 Enter all relevant patient information into data system
 </li>
 <li>
 Collect and receive payments from patients at time of treatment, recording correctly, Tally cash / credit cards report and hand over to person in charge.
 </li>
 <li>
 Complete and send Daily Income Report to all relevant managers.
 </li>
 <li>
 Inform patients of financial treatment plan options
 </li>
 <li>
 Arrange payment schedule with patients
 
 
 </li>
 </ul>
 
 Insurance and Admin Function: -
 
 
 
 Maintain and manage patient records in compliance with privacy and security regulations
 
 
 <ul>
 <li>
 Arrange patient charts for next day appointments
 </li>
 <li>
 Fill in cancellations and no-shows
 </li>
 <li>
 Organize referrals to other branches and any specialists
 </li>
 <li>
 Dispatch lab work appropriately
 </li>
 <li>
 Prepare claim forms for dental insurance
 </li>
 <li>
 Arrange supporting documents for insurance claims
 </li>
 <li>
 Sort and distribute incoming and outgoing post
 </li>
 <li>
 Ensuring the reception and your working area is kept clean at all times.
 </li>
 <li>
 Perform other related duties as required
 
 
 </li>
 </ul>
 Key Competencies
 
 
 Communication skills, information collection and management, planning and organizing, accuracy, customer service skills, team work, initiative, adaptability, confidentiality.
 
 
 Education and Experience
 
 
 <ul>
 <li>
 General education degree or high school diploma
 </li>
 <li>
 Knowledge of dental terminology, procedures and diagnosis
 </li>
 <li>
 Knowledge of computer and relevant software applications
 </li>
 <li>
 Knowledge of general administrative and clerical procedures
 </li>
 <li>
 Working knowledge of dental insurance
 </li>
 </ul>
</div>

Patient Relation Executive

Lajoya Polyclinic 

Job description:Job Vacancy: Arabic Female Dental ReceptionistA reputable dental clinic located in Al Mamzar, Dubai is seeking to hire an Arabic Female Dental Receptionist to join our team.Job Responsibilities:<ul><li>Welcoming patients and providing excellent customer service</li><li>Answering phone calls and managing appointment scheduling</li><li>Registering patients and maintaining accurate records</li><li>Handling billing, payments, and insurance coordination</li><li>Maintaining a clean and organized reception area</li><li>Assisting with general administrative duties</li></ul>Requirements:<ul><li>Arabic female candidate (mandatory)</li><li>Fluency in Arabic and English </li><li>Previous experience as a dental or medical receptionist is an advantage</li><li>Strong communication and organizational skills</li><li>Basic computer skills; knowledge of dental software is a plus</li><li>Professional appearance and positive attitude</li></ul>Benefits:<ul><li>Competitive salary</li><li>Supportive and professional work environment</li><li>Opportunity for career growth</li></ul>Location: Al Mamzar, DubaiJob Type: Full-timeJob Type: Full-time

Arabic Dental Receptionist (Females only)

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