department administrator

Land Sterling

<div>
 
 
 About the Role
 
 
 
 We are looking for a well-organised and proactive Department Coordinator &amp; Administrator to provide day-to-day support to our team. This role will be responsible for coordinating departmental activities, managing documentation, facilitating internal communication, and supporting various administrative and ad hoc tasks. The ideal candidate will be detail-oriented, reliable, and able to work in a fast-paced environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Coordinate departmental schedules, meetings, and internal communications. Manage and maintain accurate department records, files, and documentation. Prepare, format, and edit reports, presentations, and internal correspondence. Support cross-functional communication and follow-ups between departments. Liaise with external contacts and clients as required, maintaining a professional approach.
 </li>
 <li>
 Assist with internal processes, including data entry, reporting, and task tracking. Provide administrative support to ongoing projects, including filing, updating logs, and procurement coordination.
 </li>
 <li>
 Organise travel, appointments, and other logistics when needed.
 </li>
 <li>
 Carry out ad hoc tasks to support department operations.
 </li>
 </ul>
 
 
 
 
 
 Qualifications and Skills
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or diploma in business administration or a related field. Background in real estate, consultancy, or professional services is advantageous.
 </li>
 <li>
 Prior experience in an administrative or coordination role.
 </li>
 <li>
 Strong organisational and multitasking abilities.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 High level of proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). Ability to work independently, use initiative, and manage time effectively. Professional, discreet, and approachable with a team-oriented attitude.
 </li>
 </ul>
 
 
</div>

Department Coordinator & Administrator

Helios Towers

<div>
 Job description:
 
 
 
 People/HR Administrator
 
 
 &nbsp;
 
 
 
 12 - Month FTC
 
 &nbsp;
 
 
 
 Location:
 
 Dubai, United Arab Emirates
 
 
 &nbsp;
 
 &nbsp;
 
 About Us
 
 
 We are a leading independent telecoms infrastructure company, with one of the most extensive tower portfolios across Africa and the Middle East. Our business model promotes tower infrastructure sharing and enables mobile network operators (MNOs) to deliver mobile connectivity more quickly, reliably, cost-effectively, and with a lower carbon footprint. In turn, this supports the expansion and quality of mobile connectivity, driving sustainable development in our markets.
 
 &nbsp;
 
 What We Do
 
 
 We build, acquire, lease-up, and operate telecommunications towers that can accommodate and power the needs of multiple tenants. Our tenants are the major Mobile Network Operators (MNOs), and we serve them across nine high-growth markets (eight in Africa and Oman in the Middle East). Our purpose, mission, and sustainable business strategy are underpinned by our values of integrity, partnership, and excellence.
 
 &nbsp;
 
 Overview
 
 
 Reporting to the
 
 Head of People
 
 , you will play a key role in providing comprehensive administrative support to the People team, ensuring efficient operations and a positive employee experience across our Dubai office and wider group.
 
 &nbsp;
 
 Role Responsibilities
 
 
 As a
 
 People Administrator
 
 , you will be responsible for:
 
 <ul>
 <li>
 Maintaining accurate and up-to-date employee records.
 </li>
 <li>
 Administering employee benefits, including healthcare, retirement, and flexible benefits.
 </li>
 <li>
 Supporting the onboarding process for new hires, ensuring a smooth integration experience.
 </li>
 <li>
 Managing employee documentation and ensuring compliance with legal and regulatory requirements.
 </li>
 <li>
 Handling employee inquiries related to benefits, certificates, and employment references.
 </li>
 <li>
 Assisting in the development and implementation of People policies and procedures.
 </li>
 <li>
 Preparing People reports and metrics for management review.
 </li>
 <li>
 Providing general administrative support to the People department.
 </li>
 </ul>
 &nbsp;
 
 Requirements for the Role
 
 
 To succeed in this role, you will:
 
 <ul>
 <li>
 Hold a
 
 Bachelor&rsquo;s degree
 
 in Human Resources, Business Administration, or a related field.
 </li>
 <li>
 Have
 
 previous experience
 
 in People administration or a similar HR support role.
 </li>
 <li>
 Demonstrate strong
 
 communication and interpersonal skills
 
 , with the ability to build relationships across all levels.
 </li>
 <li>
 Be
 
 proactive, organised, and detail-oriented
 
 , capable of managing multiple tasks in a fast-paced environment.
 </li>
 <li>
 Maintain
 
 high levels of integrity and confidentiality
 
 when handling sensitive employee information.
 </li>
 <li>
 Be proficient in
 
 Microsoft Office Suite (Word, Excel, PowerPoint)
 
 .
 </li>
 <li>
 Ideally have familiarity with
 
 People software and tools
 
 (e.g. SuccessFactors).
 </li>
 <li>
 Have knowledge of
 
 UAE and UK employment laws
 
 and People best practices.
 </li>
 </ul>
 &nbsp;
 
 Desired Skills
 
 <ul>
 <li>
 Strong attention to detail and accuracy.
 </li>
 <li>
 Excellent written and verbal communication.
 </li>
 <li>
 Experience with data handling and reporting.
 </li>
 <li>
 Ability to work both independently and collaboratively.
 </li>
 <li>
 Problem-solving and time-management skills.
 </li>
 </ul>
 &nbsp;
 
 Benefits
 
 <ul>
 <li>
 Competitive basic salary
 </li>
 <li>
 Discretionary bonus and employee share scheme
 </li>
 <li>
 Health &amp; Life Insurance
 </li>
 
 
 </ul>
 
 &nbsp;
 
 
 Helios Towers is committed to promoting equal opportunities in employment. You and any job applicants will receive equal treatment regardless of age, disability, marital status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief.
 
</div>

People Administrator

University of Louisville

<div>Department: 
 
Location: Health Sciences Center 
 
Time Type: 
 
Full time 
 
Worker Type: 
 
Regular 
 
Job Req ID: R107719 
 
Minimum Requirements: 
 
Bachelor's degree in a related field and four (4) years of relevant experience or the equivalent combination of education and experience. Grade 7 (Salaried) 
 
Position Description: 
 
The Business Unit Administrator III position in the Department of Obstetrics, Gynecology &amp; Women's Health will perform financial management, including monitoring, budget planning, reconciling and record keeping for all department accounts in order to report to the Executive Director and Chair of the Department. 
 
Essential Duties and Responsibilities:<ul><li>
This role is key to managing all department purchasing activities, including reallocating transactions made via division ProCards and Travel Cards, processing journal vouchers, travel and expense claims, payment requests, and requisitions.</li><li>
Assist employees to understand how to submit requests properly using Workday Finance and correctly use university-issued payment cards.</li><li>
Monitors actual revenues and expenses compared to the budget and prepares detailed variance reports for monthly leadership review.</li><li>
Working closely with the department's research team, they manage grants by ensuring budgets stay on track, preparing required reports, and handling related administrative tasks.</li><li>
Tracking faculty and administrative salaries, updating funding sources within Workday, initiating Personnel Expense Transfers (PETs), and managing payroll activities such as supporting staff recruitment documentation, reviewing timesheets, and processing salary adjustments or one-time payments.</li><li>
Providing financial advice to supervisors, training unit specialists on university finance processes, preparing special reports involving data analysis when needed, and participating in the leadership review of monthly financial dashboards.</li></ul>
Target Compensation Maximum: 
 
$89,483.00 
 
Target Compensation Minimum: 
 
$59,655.00 
 
Compensation will be commensurate to candidate experience. 
 
Equal Employment Opportunity 
 
The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion. 
 
Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions. 
 
Assistance and Accommodations 
 
Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208. 
 
If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.</div>

Business Unit Administrator III - R107719

The School of Research Science

About the RoleWe are seeking a female administrator with excellent English communication skills and strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to join our school&rsquo;s administrative team.The ideal candidate will be organized, reliable, and detail-oriented, with a positive attitude and the ability to handle multiple administrative tasks efficiently in a dynamic school environment.Key Responsibilities<ul><li>Manage day-to-day office operations and communications</li><li>Prepare and edit documents, reports, and correspondence using Microsoft Office</li><li>Handle student and staff records, attendance logs, and filing systems</li><li>Support management with scheduling, coordination, and documentation</li><li>Communicate effectively with parents, teachers, and visitors in fluent English</li><li>Assist in maintaining a professional and welcoming office environment</li></ul>Qualifications and Requirements<ul><li>Bachelor&rsquo;s degree in Administration, Business, or related field preferred</li><li>Proven administrative or secretarial experience (minimum 2 years)</li><li>Excellent command of spoken and written English</li><li>Strong computer skills, especially in Microsoft Word, Excel, PowerPoint, and Outlook</li><li>Excellent organizational and communication skills</li><li>Professional, courteous, and able to work both independently and as part of a team</li><li>Female candidates only</li></ul>Job Type: Full-timePay: AED2,500.00 - AED2,800.00 per month

Female Administrator

Dimensions Specialist Recruitment

Do you have experience in the administration of Defined Benefit pension schemes and are looking to work for an organisation that has consistently evolved and grown in the last couple of years. Do you also want to work for an organisation who is able to consider flexible working, where you can split your week up between working at home and in the office! If so, read on as: If so, we are working on behalf of a highly respected industry leader, who as a result of further business growth is now seeking a number of additional Pensions Administrators with variiois levels of experience within their Hampshire office. As a modern employer, they are dedicated to providing ongoing training and development, in order to offer ongoing, long term career opportunities that also include full support in gaining professional qualifications. You will join an established team where you will be responsible providing an effective and efficient 360 degree Defined Benefit pension's administration service to a portfolio of clients. Due to the nature of these role, it is essential that you possess prove experience in <ul> <li>Providing a full Defined Benefit (DB) pensions administration service, including ongoing scheme activities such as leavers, retirements, deaths, transfers in, transfers out, monthly processing and investment, benefit statements, renewals, and pension increases etc.</li><li>Possess an understanding technical scheme rules and structures</li><li>Experience ideally gained within a third-party pension administrator and/or in-house environment.</li><li>Some experience in overseeing and mentoring less experienced members of staff.</li><li>Strong attention to detail, coupled with a numerate and organised mind-set.</li><li>Excellent communication skills both oral and written, including liaising with clients</li></ul> This is an organisation that is able to offer you true positions that will allow you to become an integral part of a team that will also see you providing the successful delivery of services to a portfolio of high profile clients. Further information is available on application.

DB Pension Administrators

Clean Harbors

<div>Clean Harbors in San Diego, CA is seeking a District Administrator - TS that oversees and coordinates administrative tasks between branches and the GCC, ensuring smooth and efficient completion of administrative functions. This role is responsible for addressing and resolving issues, escalating matters as needed to ensure timely and effective solutions. 
Clean Harbors is the leading provider of environmental, energy and industrial services throughout the United States, Canada, Mexico and Puerto Rico. Everywhere industry meets environment, Clean Harbors is on-site, providing premier environmental, energy and industrial services. We are solving tough problems through innovation and proven methodology &ndash; come be part of the solution with us. 

Why work for Clean Harbors?
<ul>
<li>Health and Safety is our #1 priority and we live it 3-6-5!</li>
<li>Focus on maintaining sustainability and cleaning the Earth</li>
<li>Pay range $25+ per hour</li>
<li>Benefits coverage after 30 days of full-time employment including 401K with Company match</li>
<li>Opportunities for growth and development for all the stages of your career</li>
<li>Company paid training and tuition reimbursement</li>
</ul>
RESPONSIBILITIES<ul>
<li>Perform administrative tasks related to daily operations, ensuring efficient workflow and coordination across departments</li>
<li>Process and manage vendor purchase orders (POs), ensuring accuracy and timely tracking</li>
<li>Provide support for unbilled invoicing processes by ensuring billing work orders are completed accurately and promptly for customers</li>
<li>Oversee the receiving of direct-shipped waste to third-party facilities, ensuring proper documentation and compliance</li>
<li>Generate and maintain necessary paperwork, including manifests and bills of lading (BOL), for shipping and waste management</li>
<li>Complete other tasks and duties as assigned</li>
</ul>
QUALIFICATIONS<ul>
<li>Basic computer and math skills</li>
<li>Strong written and verbal communication abilities</li>
<li>Excellent customer service and interpersonal skills</li>
<li>Ability to perform physical tasks as required by the position</li>
<li>Successfully pass a background check, drug screening, and physical (based on position requirements)</li>
<li>3 -5 years of relevant experience in a similar support or administrative role</li></ul> 


Clean Harbors is an equal opportunity employer. 


Clean Harbors is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact ect@cleanharbors.com or 1-844-922-5547. 


Clean Harbors is a Military &amp; Veteran friendly company. 


Clean Harbors is committed to complying with applicable pay transparency laws and ensuring fair and equitable compensation. The posted salary range reflects the minimum and maximum target for this role. Final compensation may vary based on factors such as location, experience, skills, and business needs. In addition to the base salary, some roles may be eligible for bonus or incentive compensation and a comprehensive benefits package.<div> 
<ul><li>CH</li></ul></div>

#LI-AK1</div>

District Administrator - TS

The Insight Partners

<div>SUMMARY:
The Service Administrator completes all organizational tasks for the Service Department. Performs all branch level accounting and warranty including customer billing while providing backup support for the Field Operations Resource Coordinator. This position creates a positive customer interaction both internally and externally while ensuring timely completion of all assigned tasks to customer satisfaction.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The requirements listed below are representative of the knowledge, skill, and/or ability, and physical demands required.<ul><li>
Keep Service Module(s) current to ensure timely invoicing and reporting.</li><li>
Accurately prepares service work orders to invoice customers.</li><li>
Follows up on open work orders and billing discrepancies as per policy of company.</li><li>
Assists with the Service Module and provides excellent customer service.</li><li>
Fosters and maintains excellent relationships with customers and vendors.</li><li>
Assists Field Operations Resource Coordinator with scheduling HVAC Service Technicians for service appointments according to scheduling policies.</li><li>
Assists Technicians as needed with diagnosis, authorization or repairs.</li><li>
Prepares service work orders for processing, tracks progress of service work orders within the timelines set.</li><li>
Obtains any needed customer authorization prior to the HVAC Service Technician reporting to work site.</li><li>
Obtains the customer checklist from Insight Team/Customer representative prior to the HVAC Service Technician reporting to work site.</li><li>
Supports the Parts and Warranty Departments with any needed warranty or customer authorization prior to working on units including taking of pictures, faxing in for authorization or any/all procedures as prescribed in the manufacturer's warranty policy &amp; procedure manuals.</li><li>
Works with Parts and Warranty Departments contacting customers as needed to schedule appointments for special order parts.</li><li>
Maintains a &quot;Customer First&quot; attitude always.</li><li>
Performs all other duties as assigned.</li></ul>
COMPETENCIES:<ul><li>
Customer Focus- Ability to put the customer FIRST. Dedicated to meeting the expectations and requirements of internal and external customers. Gets first-hand customer information and uses it for improvements in products and services. Acts with customers in mind. Establishes and maintains effective relationships with customers and gains their trust and respect.</li><li>
Active Listening- Gives full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.</li><li>
Communication- Able to inform orally and in writing, with clarity and good effect. Understands clearly and quickly when instructions or orders are received. Judges what information is important and what is not, and what should be communicated, how, to whom and when.</li><li>
Time Management- Uses time effectively and efficiently. Values time. Concentrates efforts on the more important priorities. Gets more done in less time than others. Can attend to a broader range of activities.</li><li>
Problem Solving- Refers to the ability to solve difficult problems with effective solutions.</li><li>
Organization- Follows policies and procedures. Completes administrative tasks correctly and on time. Supports organization's goals and values.</li></ul>
QUALIFICATIONS:<ul><li>
Education and/or Experience- High School Diploma (or GED or High School Equivalence Certificate required. 1-2 years of retail/wholesale experience preferred.</li><li>
Language Skills- Ability to read, analyze, and interpret documents in English. Ability to respond to common inquiries or complaints from customers (internal and external). Ability to effectively present information to management. Ability to interact clearly and effectively, in both written and oral communication with supervisor, customers, co-workers, vendors, etc.</li><li>
Mathematical Skills- Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.</li><li>
Computer Skills- To perform this job successfully, an individual should be proficient in personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, etc. This role also requires a proficient level of knowledge of Microsoft Office and Adobe. FACTs and/or Field Edge experience is a plus.</li><li>
Other Qualifications- Working knowledge of activities, methods, procedures and policies of a Service Department. General knowledge of HVAC and HVAC product installation activities a plus.</li></ul>
PHYSICAL DEMANDS:
While performing the duties of this job, the individual must be able to remain in a stationary position for 90 percent of the time while operating their computer and performing office work. The individual needs to occasionally move about inside the office. They constantly operate a computer and other office productivity machinery, such as a calculator, copy machine, fax machine, and computer printer. They must be able to exchange accurate information with customers and others in the office while interacting. The employee must regularly lift and/or move up to 15 pounds, occasionally lift and/or move up to 25 pounds. The individual must be capable of reviewing their work for errors and make adjustments as necessary.
WORK ENVIRONMENT:
The noise level in the work environment is usually low to moderate. The individual frequently works in a controlled climate.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.
8P8trAeJ4E</div>

Service Administrator- Commercial HVAC

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