department administrator

Allergy & ENT Associates of Middle TN

<p>We are seeking an Allergy Department Administrator, proven track record in healthcare office management to drive our fast-paced multiple location Allergy Departments. This employee will manage the clinical operations of an allergy clinic, ensuring smooth daily functions and long-term business health. The ideal candidate will have experience opening new clinic locations.</p><p>Key responsibilities include, <b>Staff and operations management</b>: Hire, train, and supervise patient service reps and clinical staff, manage daily operations, including scheduling, check-in/check-out procedures, inventory, staff coverage and implementation and enforcement of policies and procedures to ensure operational efficiency. <b>Financial management: </b>Manage the department budget and review financial reports with management and physicians. <b>Provider and patient support: </b>Optimize schedules and templates to improve patient access and productivity, ensure patient satisfaction by resolving barriers, communicating updates and collaborating with physicians on operational and clinical management issues and successes. <b>Compliance and administration:</b> Ensure compliance with all state and federal regulations, including HIPAA, maintain patient confidentiality, facility/equipment standards and manage facility and clinical equipment upkeep.</p><p>This role requires strong leadership, business acumen, and healthcare experience, with qualifications including a bachelor's degree in healthcare administration or equivalent experience. This position will oversee the workflow for multiple allergy department locations. The administrator will supervise both our customer service representatives as well as our medical staff. This person will perform a variety of administrative and clerical tasks including but not limited to coordinating the templates for allergy patient appointments, interact with our vendors and complete a variety of administrative support tasks for our practice manager and providers.</p><p>The ideal candidate should have excellent oral and written communication skills, be able to multi-task and prioritize their duties during a busy day, organize their work using tools such as Microsoft Word and Excel, and have a advanced knowledge of computer skills and office equipment. The preferred candidate will have previous experience as an office manager in the Healthcare industry.</p><p>Ultimately, a successful Office Manager should strive to improve the efficiency of our day-to-day operations while providing exceptional patient care.</p><p><b>Responsibilities</b></p><ul><li>Manage our Allergy Staff</li><li>Organize employee schedules</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Monitoring inventory, ordering supplies, research new deals and suppliers, managing facility maintenance requests, and ensuring a smooth daily operation of the clinic.</li></ul><p><b>Skills</b></p><ul><li>Proven experience as an Office Manager in Healthcare with 10 plus employees</li><li>Working knowledge of office equipment, like computers, printers and fax machines</li><li>Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li>Attention to detail and problem solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>Time will be split between multiple locations</li><li>Due to the sensitivity of our allergy patients, we cannot employ anyone who smells of strong odors including smoke, perfume, or cologne.</li></ul><p>Job Type: Full-time</p><p>Pay: Up to $70,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Application Question(s):</p><ul><li>Are you proficient in both Word and Excel?</li><li>Do you have experience with eClinical Works? If so, how many years?</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Healthcare management: 3 years (Preferred)</li></ul><p>Work Location: In person</p>

Allergy Clinic Administrator - ENT / Allergy Experience a plus.

Stratum Environmental Group

<p>About the job</p><p>About the Role</p><p>Stratum Env Group is looking for a detail-oriented Company Administrator to keep our office running smoothly. You&rsquo;ll handle day-to-day bookkeeping, invoicing, payroll support, and general administrative operations. QuickBooks proficiency is a must.</p><p>Key Responsibilities</p><ul><li>Manage accounts payable/receivable, invoicing, and billing in QuickBooks</li><li>Process payroll and maintain employee records</li><li>Track job costs, purchase orders, and vendor payments</li><li>Maintain organized filing systems (digital and physical)</li><li>Coordinate with project managers on budgets and expense reports</li><li>Handle general office administration, correspondence, and scheduling</li><li>Assist with compliance documentation and permit tracking</li></ul><p>Requirements</p><ul><li>Proficiency in QuickBooks (Desktop or Online) &mdash; required</li><li>2+ years of administrative or bookkeeping experience</li><li>Strong attention to detail and accuracy</li><li>Proficient in Microsoft Office (Excel, Word, Outlook)</li><li>Ability to manage multiple priorities and meet deadlines</li><li>Experience in construction, environmental services, or erosion control is a plus</li></ul><p>How to Apply</p><p>Send your resume and a brief cover letter to [hr@stratumeg.com]. Include &ldquo;Company Administrator&rdquo; in the subject line.</p><p>Pay: From $60,000.00 per year</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Paid time off</li><li>Professional development assistance</li></ul><p>Education:</p><ul><li>Associate (Preferred)</li></ul><p>Experience:</p><ul><li>QuickBooks: 1 year (Preferred)</li><li>Microsoft Office: 1 year (Required)</li></ul><p>Location:</p><ul><li>Texas (Required)</li></ul><p>Work Location: Remote</p>

Company Administrator

Lonestar Forklift

<div><p><b>Lonestar Forklift</b> is a customer-focused material handling equipment dealership with over 30 years of proven success and numerous branch locations across Texas. Lonestar Forklift offers new equipment, used equipment, rentals, service, parts, fleet management, and training for our customers, providing comprehensive and tailored solutions for unique business needs.</p>
<p>With a focus on learning and continuous improvement, we are proud to invest in our people and offer a progressive and entrepreneurial work culture where you can develop and advance your career while focusing on meaningful work. Lonestar Forklift is an integral entity of Leavitt Industrial Group.</p>
<p><b>The Opportunity</b></p>
<p>Lonestar Forklift is looking for a customer-oriented <b>Branch Administrator</b> to join our team in <b>Houston, Texas</b>. As the Branch Administrator, you will be responsible for greeting and directing customers and branch visitors in a professional and friendly manner, both in person and over the phone.</p>
<p><b>Essential Duties &amp; Responsibilities</b></p>
<p>As the Branch Administrator, your key responsibilities will include:</p>
<ul><li>Managing branch reception duties, including answering phone calls, collecting information, and directing walk-in visitors at the branch</li>
<li>Coordinating shipments and interoffice mail</li>
<li>Ordering and maintaining office supplies and marketing items</li>
<li>Tracking invoices and following up with vendors on outstanding payments</li>
<li>Assisting Service Dispatchers with the coordination of service jobs for Technicians</li>
<li>Entering safety data into the filing system and accurately maintaining safety records</li>
<li>Completing expense reports and providing administrative support to various departments including Sales, Rentals, Parts, and Service</li>
<li>Managing and reconciling branch petty cash</li>
</ul>
<p><b>Required Skills &amp; Qualifications</b></p>
<p>The ideal candidate will possess the following skills, knowledge, and competencies:</p>
<ul><li>Previous reception or customer service experience</li>
<li>Strong computer skills and proficiency with MS Office Suite (Word, Excel, Outlook)</li>
<li>Excellent verbal and written communication skills</li>
<li>Excellent organizational skills, planning skills, and multitasking ability</li>
<li>Strong interpersonal skills and a customer-oriented mindset, including the ability to work with internal and external customers at all job levels</li>
<li>Confident self-starter and team player</li>
<li>English required, Spanish an asset</li>
</ul>
<p><b>Benefits &amp; Perks</b></p>
<p>Lonestar Forklift is proud to offer competitive compensation and flexible benefits coverage for all eligible employees:</p>
<ul><li>Comprehensive medical, vision, and dental benefits for you and your dependents</li>
<li>Life Insurance, Short Term Disability, and Long Term Disability &ndash; 100% employer paid</li>
<li>Employee assistance programs</li>
<li>401K matching</li>
<li>Ongoing professional development opportunities</li>
</ul>
<p>This is an <b>onsite</b> role based in <b>Houston, Texas</b>.</p>
<p>Lonestar Forklift would like to thank all applicants for their interest; however, only qualified applicants will be contacted by Talent Acquisition for an interview. We are an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, religion, sex, national origin, disability status, veteran status, age, sexual orientation, gender identity, or any other characteristic protected by law.</p>
<p>#LonestarForklift</p></div>

Branch Administrator

Southern Illinois University Carbondale

<div><div><div><div><div><b>Salary</b><div>
</div></div></div><div><div>$39,156.00 - $48,948.00 Annually</div>
</div></div><div><div><div><b>Location
</b></div></div><div></div><div><div>On Campus</div>
</div></div></div><div><div><div><div><b>Job Type</b></div>
</div><div><div>Civil Service</div>
</div></div><div><div><div><b>Job Number</b></div>
</div><div><div>2600158</div>
</div></div></div><div><div><div><div><b>Department</b></div>
</div><div><div>Office of Innovation and Economic Development-SIUC</div>
</div></div><div><div><div><b>Opening Date</b></div>
</div><div><div>05/07/2026</div>
</div></div></div><div><div><div><div><b>Closing Date</b></div>
</div><div><div>5/14/2026 11:59 PM Central</div>
</div></div><div><div><div><b>FLSA:</b></div>
</div><div><div>Non-Exempt</div>
</div></div></div><div><div><div><div><b>Security/Safety Sensitive:</b></div>
</div><div></div><div><div>NA</div><div></div>
</div></div><div><div><div><b>FTE</b></div>
</div><div><div>1.00</div></div></div></div></div>
<br><div><div><div><h2 class="jobSectionHeader"><b>Description</b></h2></div>
<p></p><div><p><b>Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.</b></p><p>
Employees at this level perform a variety of essential tasks related to the administration and supervision of departmental work functions and assist in carrying out the administrative functions of a unit or department. The duties performed require extensive knowledge of the organization, programs, policies, and procedures of the institution.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Examples of Duties</b></h2></div>
<div><p>Provides support to administrators on various administrative/organizational matters;<br>
<br>
maintains an overview of departmental responsibilities and deadlines, updates, and evaluates departmental policies and operational procedures;<br>
<br>
completes the final copy of communications and documents for executives/administrators (reviews for appropriate spelling, punctuation, syntax, formats, and modifies as needed);<br>
<br>
drafts communications for an administrator and develops and distributes as directed;<br>
<br>
manages and controls confidential documents including personnel, institutional, and historical documents;<br>
<br>
serves as a liaison between departments and other constituencies and/or between different groups within the department (e.g., between a director and departmental faculty);<br>
<br>
provides information, assistance, and advice to various constituencies and individuals;<br>
<br>
assists in planning various aspects of special projects and essential programs, including complex scheduling for meetings/events;<br>
<br>
coordinates an administrator's schedule (i.e., prioritizes and manages schedules, appointments, meetings and related activities);<br>
<br>
invites and notifies participants;<br>
<br>
assists in developing job descriptions for unit staff positions and oversees personnel transactions, searches, and employment;<br>
<br>
supervises student workers, extra-help, and other employees including assigning work, overseeing the training of new staff, and processing appointment documentation;<br>
<br>
assists with developing departmental accounts; conducts budget transfers within various accounts and is responsible for the fiscal management of the department's budget;<br>
<br>
maintains an itemized record of expenditures;<br>
<br>
performs related duties as assigned.</p></div>
<div><h2 class="jobSectionHeader"><b>Qualifications</b></h2></div>
<p></p><div><div><ul><li>High school graduation or equivalent
</li></ul><ul><li>Any one or any combination totaling five (5) years (60 months) from the following categories:
<div><ul><li>college course work in business, finance, accounting or a related field:<br>
<ul><li>60 semester hours or an Associate's degree equals one (1) year (12 months)</li>
<li>90 semester hours equals two (2) years (24 months)</li>
<li>120 semester hours or a Bachelor's degree equals three (3) years (36 months)</li>
<li>Master's degree or higher equals four (4) years (48 months)</li>
</ul></li></ul><ul><li>progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles
</li></ul></div></li></ul></div></div><p></p><div><h2 class="jobSectionHeader"><b>Supplemental Information</b></h2></div>
<div><p><b>Illinois Residency Requirement:</b> Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position.<br>
<br>
<b>Tips for Completing a Civil Service Application:</b><br>
1. To be eligible for the role, ensure that your application includes a complete and detailed employment history that highlights your relevant full-time and part-time work experience, including start and end dates of employment.<br>
2. Relevant part-time work experience will count towards the qualifications for this position and will be converted to full-time equivalence to calculate the total length of experience.<br>
3. Upload all official transcripts to meet the educational requirements. If the job description specifies a minimum number of college hours, transcripts are mandatory for the successful processing of your application.<br>
4. Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application, unless the same proof has already been submitted in a previous application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves).<br>
5. After the position has closed, your application and supporting materials will be reviewed to determine if you meet the minimum qualifications, including any specialty factors associated with this position. Those who qualify will move forward for Civil Service Examination/Testing.<br>
6. Please monitor your e-mail for further information regarding your application. Emails will be generated from info@schooljobs.com.<br>
7. For more information on Civil Service classifications, please visit the SUCSS web site at sucss.illinois.gov<br>
<br>
<b>About Civil Service Examination/Testing:</b> The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of application materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, your application will move forward for examination/testing in which you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. This score will be emailed to the email address noted on your application. After the application deadline, the names within the top three scores will be referred to the department for interview.<br>
<br>
Sponsorship for work authorization is not available. For more information visit https://policies.siu.edu/policies/employment-non-us-citizens.php</p></div>
</div><div></div><div><div><p>Southern Illinois University Carbondale is an R1 Opportunity University with a statewide economic impact of $2.7 billion dollars. We offer 200+ undergraduate degrees, minors and specializations, 79 master&rsquo;s degrees, and 40 doctoral degrees. Our main campus is 1,136 acres, with additional acreage in University Farms, Touch of Nature Outdoor Education Center, and other facilities. The university is an essential part of the city of Carbondale and an important contributor to the culture of the entire region. While Carbondale includes many of the amenities of urban life, it retains its small-town flavor. Cost of living is considerably lower in the region than similar areas elsewhere, and many employees commute from nearby counties.</p>
<p>The Southern Illinois region is distinct from the rest of the state, boasting considerable natural beauty including the Shawnee National Forest, many state parks, national wildlife areas, and several lakes beloved for recreation. Local foods are readily available in the area, with a variety of eateries and a growing specialized food truck presence. The area is home to the Shawnee Hills Wine Trail, an official wine appellation designation. The wineries extend the cultural reach of the community, hosting live music and continual art exhibits. The campus itself is a microcosm of the area, with a lake and forest on campus, as well as traditional collegiate architecture, quad, and residential halls. Students enjoy outdoor study areas as well as specialized computer labs scattered across campus, including in the three million volume Morris Library. To learn about employee benefits, employee tuition waivers, and find resources about Carbondale and the Southern Illinois region, visit: https://jobs.siu.edu/.<br>
</p><p>Southern Illinois University Carbondale is an equal opportunity, affirmative action employer dedicated to building a community of excellence, equity, and diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, age, order of protection status, genetic information, marital status, disability, pregnancy, sexual orientation including gender identity, unfavorable discharge from the military or status as a protected veteran. The university will comply with all federal and state nondiscrimination, equal opportunity and affirmative action laws, orders, and regulations.</p></div></div></div>
<br><p></p><div><div><div><p><b>University employees may be eligible for a variety of State of Illinois benefits. These benefits are administered through the Illinois Department of Central Management Service (CMS). These benefits include: Health Insurance plans (HMOs, OAPs, QCHP and CDHP), Dental Insurance, Vision Plan, Life Insurance, Accidental Death &amp; Dismemberment (AD&amp;D), Supplemental Long Term Disability (LTD), Flex Spending Accounts, MCAP and DCAP, and 457(b) Deferred Compensation Plan. </b></p><p><b>Eligible employees are required to participate in the State Universities Retirement System (SURS). SURS is the retirement administrator for employees in public higher education in the State of Illinois.</b></p><p><b>Other benefits available to eligible employees include: Generous paid time-off, 403(b) Supplemental Retirement Plans, and Employee Assistance Program.</b></p><b>SIUC also provides extensive tuition benefits for its employees and their families such as:</b><b> tuition waiver/application fee waiver for the employee and their dependents</b><b>, </b><b>a Legacy tuition rate for children of SIU Alumni</b><b>, and </b><b>Civil Service Employee Counsel (CSEC) Education Assistance Program (EAP)</b><b>.</b><br>
<br>
<b>For more information please visit: </b><b>https://hr.siu.edu/benefits/</b></div></div></div><p></p>

Administrative Aide

Egis

<div>
 <p>
  Egis is a leading global architectural, consulting, construction engineering, operations and mobility services firm. We create and operate intelligent infrastructure and buildings that both respond to the climate emergency and contribute to balanced, sustainable and resilient development.
  <br/>
  <br/>
 </p>
 <p>
  Our 22,000 employees operate across over 100 countries, deploying their expertise to develop and deliver cutting-edge innovations and solutions for clients. Through the wide range of our activities, we are central to the collective organisation of society and the living environment of citizens all over the world.
  <br/>
  <br/>
 </p>
 <p>
  With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.
  <br/>
  <br/>
  <br/>
  <br/>
 </p>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 <p>
  The Bid Administrator will play a key role in supporting the end-to-end bid and proposal process as part of the Tender Unit Support Office. Working closely with Bid Managers, Bid Coordinators, Business Development and Technical teams, you will support in ensuring Egis is well-positioned to receive, develop and respond to tender opportunities in compliance with client requirements.
  <br/>
  <br/>
 </p>
 <ul>
  <li>
   <p>
    Support the coordination, preparation and submission of bids and pre-qualifications.
    <br/>
    <br/>
   </p>
  </li>
  <li>
   <p>
    Manage bid documentation, templates, and version control to ensure consistency and quality.
    <br/>
    <br/>
   </p>
  </li>
  <li>
   <p>
    Track tender opportunities, maintain a bid register, and assist in bid planning schedules.
    <br/>
    <br/>
   </p>
  </li>
  <li>
   <p>
    Format, proofread, and compile bid materials to align with Egis&rsquo; branding and client specifications.
    <br/>
    <br/>
   </p>
  </li>
  <li>
   <p>
    Liaise with internal stakeholders (technical, commercial, legal, and finance teams) to gather and organize inputs for submissions.
    <br/>
    <br/>
   </p>
  </li>
  <li>
   <p>
    Ensure compliance with internal governance and bid approval processes.
    <br/>
    <br/>
   </p>
  </li>
  <li>
   <p>
    Assist with creating and maintaining CVs, project sheets, and reference libraries.
    <br/>
    <br/>
   </p>
  </li>
  <li>
   <p>
    Support post-submission clarifications, document filing, and record-keeping for audit and reporting purposes.
    <br/>
    <br/>
    <br/>
    <br/>
    <br/>
   </p>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   <p>
    Bachelor&rsquo;s degree in Business Administration, Engineering, Communications, or a related field.
    <br/>
    <br/>
   </p>
  </li>
  <li>
   <p>
    Minimum 0 -2
    <strong>
     years of experience
    </strong>
    in bid coordination, administration, or tender support - preferably within the engineering, construction, or consultancy sectors.
    <br/>
    <br/>
   </p>
  </li>
  <li>
   <p>
    Strong organizational and time management skills with the ability to manage multiple deadlines.
    <br/>
    <br/>
   </p>
  </li>
  <li>
   <p>
    Excellent written and verbal communication skills in English
    <br/>
    <br/>
   </p>
  </li>
  <li>
   <p>
    Proficient in Microsoft Office Suite (Word, PowerPoint, Excel) and Adobe Acrobat; experience with CRM or bid management software is an advantage.
    <br/>
    <br/>
   </p>
  </li>
  <li>
   <p>
    High attention to detail, accuracy, and professionalism in document preparation and formatting.
    <br/>
    <br/>
   </p>
  </li>
  <li>
   <p>
    <strong>
     UAE National with Family book is a compulsory
    </strong>
   </p>
  </li>
 </ul>
</div>


Bid Administrator (UAE National)

University of Florida

<p></p><div><div><p><b>JOB NO:</b></p>
<div>539508</div><br>
<p><b>WORK TYPE:</b></p>
<div>Staff Full-Time</div><br>
<p><b>LOCATION:</b></p>
<div>Main Campus (Gainesville, FL)</div><br>
<p><b>CATEGORIES:</b></p>
<div>Office/Administrative/Fiscal Support, Health Care Administration/Support</div><br>
<p><b>DEPARTMENT:</b></p><div>
29140102 - MD-SURGERY-CHAIRMAN</div></div><br>
<div>
<div><div><div><div><b>CLASSIFICATION TITLE:</b></div>
<div>
<p>Administrative Specialist III - Surgery Chair Office</p></div><br>
</div><br>
<div><div><b>CLASSIFICATION MINIMUM REQUIREMENTS:</b></div>
<div>
<p>Bachelor's degree and five years of relevant experience; or an equivalent combination of education and experience.</p></div><br>
</div><br>
<div><div><b>JOB DESCRIPTION:</b></div>
<div>
<p><b>Support the Chair for the Department of Surgery</b></p>
<ul>
<li>Develops and maintains an understanding of the requirements and priorities unique to the Chair&rsquo;s role at the University, within UF Health Shands, and externally within the community, state, and nationally.</li>
<li>Maintains the Chair&rsquo;s calendar with accuracy, including scheduling group and individual meetings.</li>
<li>Coordinates the Chair&rsquo;s activities with those of other Chairs, Deans, Directors, Vice Presidents, and others across campus and external to the University of Florida.</li>
<li>Manages travel for the Chair, including completing required forms, submitting approvals, booking reservations, maintaining and saving receipts, and entering all items into UFGO and the surgery database.</li>
<li>Manages the flow of information in and out of the Chair&rsquo;s office by reviewing, responding to, and/or disseminating all written and electronic communications as necessary to facilitate timely responses by the Chair. Independently responds to correspondence when appropriate, drafts communications requiring the Chair&rsquo;s signature, and redirects phone calls to clinical areas as needed.</li>
<li>Drafts letters of support and recommendation for residents, medical students, fellows, and internal and external faculty for awards and promotions; coordinates submission deadlines.</li>
<li>Maintains faculty and divisional chief meetings, including establishing the agenda, preparing slides, creating calendar invites with Zoom links and/or room reservations, and maintaining meeting minutes as appropriate.</li>
<li>Maintains the Chair&rsquo;s CME certification.</li>
<li>Coordinates presentations for visiting speaker engagements.</li>
<li>Handles reimbursements for the Chair&rsquo;s expenditures and maintains an expense spreadsheet reflecting reimbursements and out-of-pocket expenses.</li>
<li>Maintains and pays membership dues, including all associated accounting processes.</li>
<li>Manages travel for the Chair&rsquo;s research lab residents and students.</li>
<li>Schedules and organizes events at the Chair&rsquo;s request, including the annual Chief Resident farewell dinner, Vascular Surgery Fellow farewell dinner, new intern and MS4 student welcome reception, new faculty welcome reception, and tailgates.</li>
<li>Coordinates visits and schedules for high-level recruits when the Chair serves as a search committee chair appointed by the Dean, as well as for faculty and distinguished professors within the department, as required. This includes scheduling meetings with leadership, arranging travel and accommodations, creating itineraries, and providing necessary support.</li>
<li>Manages travel arrangements, itineraries, funding, and reimbursements related to faculty recruitment.</li>
<li>Updates and maintains the Chair&rsquo;s CV and provides copies upon request.</li>
<li>Manages faculty requests for time away as needed.</li>
<li>In the absence of the Chair, directs administrative aspects of the Department of Surgery and addresses faculty administrative concerns.</li>
</ul>
<p><b>Support the Vice Chair for the Department of Surgery</b></p>
<ul>
<li>Maintains the Vice Chair&rsquo;s calendar with accuracy, including scheduling group and individual meetings.</li>
<li>Manages travel for the Vice Chair, including completing required forms, submitting approvals, booking reservations, maintaining and saving receipts, and entering all items into UFGO and the surgery database.</li>
<li>Handles reimbursements for the Vice Chair&rsquo;s expenditures and maintains an expense spreadsheet reflecting reimbursements and out-of-pocket expenses.</li>
<li>Maintains and pays membership dues, including all associated accounting processes.</li>
<li>Administers requests for time away as needed.</li>
<li>Assists with drafting letters of support and recommendation for students, interns, and other personnel as needed.</li></ul><br>
<p><br>
<b>Departmental Administrative Support</b></p>
<ul>
<li>Directly supervises and coordinates work assignments for the Administrative Specialist II.</li>
<li>Composes and distributes departmental correspondence.</li>
<li>Maintains departmental distribution lists in Outlook.</li>
<li>Maintains faculty and staff lists, phone lists, and contact sheets, and distributes them.</li>
<li>Assists with the preparation of, provides input for, and monitors the operating budget for the Chair&rsquo;s Office.</li>
<li>Manages and reconciles P-Card transactions.</li>
<li>Maintains policy manuals; assists with policy interpretation; drafts and edits new and revised policies; and distributes them to the department.</li>
<li>Assists department administrators and faculty with faculty evaluations (to be interpreted once the new FEA system is implemented).</li>
<li>Distributes emergency readiness information.</li>
<li>Manages parking pass booklets.</li>
<li>Oversees and manages multiple department conference rooms.</li>
<li>Handles requests for ID badges, fob access, and other support as needed.</li>
<li>Maintains foundation plaques in the Chair&rsquo;s suite hallway.</li>
<li>Supervises, assists, and mentors staff members and students within the Chair&rsquo;s office and across the department as needed; provides guidance on policies, procedures, and administrative tasks as requested. Assists with special department events as needed.</li>
<li>Provides backup support to faculty, directors, house staff, and other support staff as needed.</li>
</ul>
</div></div><br>
<div><div><b>EXPECTED SALARY:</b></div>
<div>
<p>$75,000 - $80,000 Annually</p></div><br>
</div><br>
<div><div><b>REQUIRED QUALIFICATIONS:</b></div>
<div>
<p>Bachelor's degree and five years of relevant experience; or an equivalent combination of education and experience.</p></div><br>
</div><br>
<div><div><b>PREFERRED:</b></div>
<div><div><ul><li>Experience in a health care setting preferred.</li>
<li>Familiarity with the roles of leadership within the University and hospital systems in order to effectively and appropriately provide professional level assistance.</li>
<li>Proficiency in Microsoft Office including: Outlook, Word, Powerpoint, Excel and Access. Demonstrate ease of learning new programs.</li>
<li>Maintain strict confidentiality.</li>
<li>Interact professionally with the public in a sensitive and professional manner; ability to screen requests and materials effectively and handle a variety of situations readily.</li>
<li>Ability to multi-task.</li>
<li>Work independently and as part of a team. Must be articulate and have a good command of the English language. Must be able to compose correspondence and reports, edit and proofread that of others. Must be punctual and maintain an excellent attendance record.</li>
<li>Must be highly organized and capable of working under pressure and producing within deadlines; must be able to prioritize own work and proceed with minimum supervision. Ability to maintain professional approach at all times is necessary.</li>
<li>Consistently demonstrate personal initiative; display interest in the overall well-being of the University and health system; take initiative to assist whenever possible in the success of entire institution.</li>
</ul>
</div></div></div><br>
<div><div><b>SPECIAL INSTRUCTIONS TO APPLICANTS:</b></div>
<div>
<p>In order to be considered, you must upload your cover letter and resume.</p>
<p>
Application must be submitted by 11:55 p.m. (ET) of the posting end date.</p></div><br>
</div><br>
<div><div><b>HEALTH ASSESSMENT REQUIRED:</b></div> <div>No</div></div></div><br>
</div>
</div><p></p><div><p><b>ADVERTISED:</b></p>
<div>13 Apr 2026</div> Eastern Daylight Time<br>
<p><b>APPLICATIONS CLOSE:</b></p>
<div><div>20 Apr 2026</div></div>
Eastern Daylight Time</div></div><p></p>

Administrative Specialist III - Surgery Chair Office

Bay County, FL

<div></div><div><div><div><ul><li><b>Salary/Hourly wages are determined by verifiable experience.</b></li></ul>
</div>
</div><div><div><h2 class="jobSectionHeader"><b>Nature of Work</b></h2></div>
<p></p><div><div><div><div><b>Grade</b></div><div><b> Job Class</b></div><div><b> Work Comp</b></div><div><b> EEO Class/Code</b></div><div><b> Tier Status</b></div></div><br>
<div><div>
EX-8</div><div> Supervisory</div><div> 8810</div><div> 5/Paraprofessional</div><div> 1</div></div></div><div><br>
**INTERAL JOB POSTING FOR CURRENT BOCC EMPLOYEES ONLY**</div><br>
This is highly responsible administrative, supervisory, and technical work within the operations of the Department of Emergency Services that is responsible for managing and directing administrative operations and functions, participating in short- and long-range planning, grant program management, preparation of proposals, as well as supporting multiple divisions within Emergency Services. This position performs complex work including employee relations, and public outreach. Duties are performed under the supervision of the Deputy Chief of Emergency Services.</div><p></p>
<div><h2 class="jobSectionHeader"><b>Essential Functions and Responsibilities</b></h2></div>
<p></p><div><ul><li>Manages efforts, assigns work and evaluates performance of the departments&rsquo; administrative staff including staff assistants and coordinators.</li><li>
Oversees DES administrative functions including billing, accounting, budget, purchasing, data management and information systems, human resources and payroll; provides leadership, coaching, and mentoring; participates as a member of the DES management team.</li><li>
Serves as liaison with Human Resources and Risk Management Departmental staff on administrative issues including workers compensation case coordination and investigation of disciplinary issues.</li><li>
Assists with the administration of the SAFER grant for the Department of Emergency Services, including the application and reconciliation of awards.</li><li>
Oversees the budget for the Department of Emergency Services.</li><li>
Analyzes proposed legislation affecting fire and emergency medical services, revenues and programs to determine impact on budget, staffing and administrative organization; ensures that State, Federal and local rules, regulations and directions are appropriately interpreted and implemented.</li><li>
Analyzes complex issues in a number of areas relating to DES administration, finance, operations, policies and procedures; prepares written findings and reports; makes recommendations; and formulates written policies and procedures.</li><li>
Reviews, edits, and submits to HR all annual Performance Appraisals of DES employees in association with the Deputy Chief of Emergency Services and Division Chiefs. Reviews and provides feedback on all DES employee quarterly evaluations.</li><li>
Maintains confidential records for the department and is the department expert on the appropriate release of records and information, including the department&rsquo;s personnel records as well as information specific to the department.</li><li>
Researches and coordinates training programs, seminars, and conferences for clerical, supervisory, technical and management personnel within Emergency Services.</li><li>
Provides guidance to the various operating units in the department.</li><li>
Assists with DES compliance and risk programs.</li><li>
Coordinates emergency services staff development activities.</li><li>
Coordinates and oversees all emergency service-related certification program requirements, including development of appropriate reports and recordkeeping.</li><li>
Assists Chief and Deputy Chief with special research, projects, and initiatives concerning emergency service-related issues.</li><li>
Disseminates key policy changes to emergency service personnel.</li><li>
Coordinates emergency service-related programs with Gulf Coast Community College.</li><li>
Interfaces with internal and external customers to promote mission of emergency services.</li><li>
Assists in delivery of division specific wellness programs and medical evaluations through research, data entry, record-keeping, tracking, and employee communications.</li><li>
Performs emergency services related duties as required.</li><li>
Exercises discretion and independent judgment.</li><li>
The employer may add to or change duties at any time and as determined by the County and its leaders to best ensure that the public is served through the work of the Department.</li><li>
Performs other related duties as assigned.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2></div>
<p></p><div><ul><li>Bachelors' degree in in training, human resources, business administration, emergency services or a closely related field; AND</li><li>
Three (3) years&rsquo; experience in office administration, accounting, and compliance, or a closely related field.</li><li>
Associated work experience may be substituted for education.</li></ul><b>
Licenses and/or Certifications</b><br>
<ul><li>
Possession of or ability to obtain and maintain a valid Florida driver license upon offer of employment with a driving record acceptable to the County Driving Policy and insurance program.</li><li>
FEMA Professional Development Series Certificate.</li><li>
IS 100 Introduction to the Incident Command System.</li><li>
IS 200 Incident Command System for Single Resources and Initial Action Incidents.</li><li>
IS 700 Introduction to the National Incident Management System.</li><li>
IS 800 Introduction to the National Response Framework.</li><li>
ICS 300 &ndash; Intermediate Incident Command System must be obtained within six (6) months of hire as a condition of employment.</li><li>
ICS 400 &ndash; Advanced Incident Command System must be obtained within one (1) year of hire as a condition of employment</li><li>
The following training certifications are preferred:<ul><li>
L449 &ndash; Incident Command System Curricula Train-the-Trainer.</li><li>
L146 &ndash; HSEEP: Homeland Security Exercise Program Training Course.</li><li>
L965 NIMS ICS All-Hazards Resource Unit Leader (RESUL) Course.</li><li>
L967 NIMS ICS All-Hazards Logistics Section Chief (LSC) Course.</li></ul></li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Knowledge, Abilities and Skills</b></h2></div>
<p></p><div><ul><li>Knowledge of management and supervisory principles and practices.</li><li>
Knowledge of the geography of Bay County and surrounding areas.</li><li>
Knowledge of federal HIPAA regulations.</li><li>
Knowledge of social media platforms, traditional media communications, and public relations campaigns.</li><li>
Knowledge of electronic documentation processes and workflow.</li><li>
Knowledge of county personnel rules and regulations and applicable state and federal laws pertaining to emergency service training issues and/or programs.</li><li>
Knowledge of project management and organizational skills.</li><li>
Proficient in MS Word, Excel, and Outlook.</li><li>
Ability to have excellent oral and written communication skills.</li><li>
Ability to work and maintain reliable full-time attendance.</li><li>
Ability to comprehend, speak, and read the English language.</li><li>
Ability to have and maintain good interpersonal and communication skills to deal with the public.</li><li>
Ability to efficiently perform duties under varying, and possibly emergency conditions.</li><li>
Ability to plan, coordinate, monitor, and evaluate training programs and activities.</li><li>
Ability to develop and conduct training programs/activities as determined appropriate.</li><li>
Ability to complete necessary records and reports promptly and accurately and maintain accurate and thorough records.</li><li>
Ability to establish and maintain effective working relationships with other employees and the general public.</li><li>
Ability to work any schedule with varied hours as needed for 24/7 operations.</li></ul><b>
Physical Requirements/Environmental</b><br>
Work is primarily performed indoors but requires some exposure to environmental changes (e.g., outdoor weather and/or field conditions, etc.) or irate customers, extreme noise, odors, heights and/or dust.<br>
<br>
This is primarily office work requiring limited physical effort. This position requires stooping, crouching, walking, pulling, lifting, grasping, hearing, visual acuity (i.e. seeing up close, seeing far away, depth perception), kneeling, reaching, pushing, talking, standing, climbing, finger movement, repetitive motions. Frequent lifting of 10 to 15 pounds; occasional lifting of up to 25 pounds, and may require lifting up to 50 lb.<br>
<br>
<b>Special Requirements</b><br>
May be subject to emergency management situations that may require working after hours, weekends, and holidays.<br>
<br>
<b>Work Location</b><br>
<b>Remote Eligible -</b>This position is assigned to a county worksite. However, in the sole discretion of Bay County BOCC, this position may be eligible for telework within the State of Florida.</div></div></div><p></p>

Administrative Support Manager - Emergency Services

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