department coordinator

University of Rochester

<div>As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
Job Location (Full Address):
262 Hutchison Rd, Room 244, Rochester, New York, United States of America, 14627
Opening:
Worker Subtype:
Regular
Time Type:
Full time
Scheduled Weekly Hours:
40
Department:
210203 Event and Classroom Management
Work Shift:
UR - Day (United States of America)
Range:
UR URG 106 H
Compensation Range:
$21.36 - $29.90
<div><div><div><div><div><div><div>The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
</div></div></div></div></div></div></div>Responsibilities:
The Department Coordinator IV provides administrative support within a department, in addition to serving as the principal assistant to Senior Director(s), Director(s), Associate Director(s), or other leadership roles. Responsible for performing a variety of advanced, complex assignments including department accounts working with minimal direction under their own initiative and latitude for independent judgment. Provides work leadership to other support staff. This position deals with highly confidential information and must be able to work with limited supervision and exercise independent judgment.
ESSENTIAL FUNCTIONS
<ul><li>Manages the calendar of the Director and coordinates and schedules meetings. Provides administrative support to the Director. Attends departmental meetings, takes minutes at departmental meetings, distributes to all related parties, stores them in office share drive. Maintains office equipment and supplies. Assists in and performs other duties as assigned by the Director. Responsible for managing the Event and Classroom Management&rsquo;s website; updates information as needed.
</li><li>Coordinates and oversees highly confidential matters pertaining to the department. Coordinates and develops informational materials, presentations, and communications of various departmental related publications; verifying and ensuring accuracy.
</li><li>Assists event planners with administrative tasks relative to the planning of special event programs, including but not limited to academic conferences, departmental meetings, annual and institutional events. Helps to arrange services with internal and external vendors, including but not limited to , dining services, public safety, parking, furniture rental, floral orders, name badges, signage orders, etc. as directed by the event planner. Creates and manages event registration pages and provides attendance reports to event stakeholders. Provides onsite event day assistance to support events and event planners, as needed. Establishes and maintains positive, productive relationships with various campus constituents and external vendors/ service providers to ensure that service capabilities and client expectations are consistent.
</li><li>With oversight from the event manager, processes and reconciles event payments in University Procurement system. Assists event planners with event billing.
</li><li>Manages annual administrative planning tasks related to the University Commencement weekend. Monitors Commencement phone line to assist students and families with questions and requests. Takes minutes at commencement meetings and distributes to Commencement committee members. Oversees accessibility needs for all ceremonies. Keeps inventory of Commencement supplies, such as vests, lanyards, medals, citation covers, signs, etc. and places orders or assists with the design of supplies as directed.
</li><li>May supervise up to two other support staff to include prioritizing and assigning work; ensuring staff is trained; conducting performance evaluations, and may provide input to leadership regarding hiring decisions and disciplinary matters.
</li><li>Directs and coordinates maintenance of departmental accounts. Prepares data for operating budgets and for financial reports. Prepares analyses and allocates expenses. Coordinates expenditures and property controls; reviews and approves invoices. Initiates or authorizes orders for space, equipment, supplies and services.
</li><li>May coordinate use of conference rooms and meeting rooms for internal and external users; maintains calendars for room use and events. coordinates and makes arrangements for special events, seminars, workshops and activities.
</li><li>Other duties as assigned
 </li></ul><div><div><div>I&rsquo;d like to leave event technology with you and Jon. You should know what the needs are and work to arrange with our Event Support staff or an outside vendor. This is too big of a task to hand over. 
<ul><li>
</li></ul></div></div></div> 
MINIMUM EDUCATION &amp; EXPERIENCE
<ul><li>Associate's degree (preferred) and 3 years of progressively responsible administrative support, including lead experience (preferred)
</li>Or equivalent combination of education and experience 
<li>
</li></ul> 
KNOWLEDGE, SKILLS AND ABILITIES
<ul><li>Proficiency with Microsoft Suite, virtual collaboration tools (Zoom, Box); Adobe, etc.
</li><li>Office procedures; database entry principles; customer service and public relations principles; principles of math; mailing and distribution methods; training principles; leadership principles; intermediate to advanced budget administration principles; inventory and supply maintenance principles; event planning.
</li>Ability to effectively communicate and interact, both verbally and in writing, with people across diverse backgrounds and cultures 
<li>
</li></ul> 
The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University&rsquo;s Mission to Learn, Discover, Heal, Create &ndash; and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.</div>

Department Coordinator IV

Hilton

<div>Food &amp; Beverage Coordinator
A Department Coordinator will provide scheduling and coordination of special projects, handle calls and inquiries, arrange travel, and offer excellent administrative support to management. 
 
What will I be doing? 
As Department Coordinator, you will provide excellent administrative support to department and other managers, as assigned. Specifically, a Department Coordinator will perform the following tasks to the highest standards:
<ul><li>Manage the Departmental schedule</li>
<li>Handle all calls and appointments, courteously and promptly</li>
<li>Provide accurate management of all documentation and maintain a systematic filing system</li>
<li>Assist with the coordination of special projects, including scheduling and follow-up</li>
<li>Arrange accommodation and flights for the Manager business travel</li>
<li>Any other ad hoc tasks as requested by Manager(s)</li>
</ul>What are we looking for? 
A Department Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul>
<li>A passion for providing great service and meeting and talking to new people</li>
<li>Organized and accurate in every respect</li>
<li>Ability to multi-task efficiently while still meeting deadlines</li>
<li>Proficiency, at an intermediate level, with computers and computer programs, including Microsoft Office</li>
<li>Tertiary qualifications, or other collegiate-level degree, not required but preferred</li>
<li>Demonstrated ability to build effective internal and external hotel relationships</li></ul> 

What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Food & Beverage Coordinator

<div>F&amp;B Coordinator
A Department Coordinator will provide scheduling and coordination of special projects, handle calls and inquiries, arrange travel, and offer excellent administrative support to management. 
What will I be doing? 
 
As Department Coordinator, you will provide excellent administrative support to department and other managers, as assigned. Specifically, a Department Coordinator will perform the following tasks to the highest standards:<ul><li>
Manage the Departmental schedule</li><li>
Handle all calls and appointments, courteously and promptly</li><li>
Provide accurate management of all documentation and maintain a systematic filing system</li><li>
Assist with the coordination of special projects, including scheduling and follow-up</li><li>
Arrange accommodation and flights for the Manager business travel</li><li>
Any other ad hoc tasks as requested by Manager(s)</li></ul>
What are we looking for? 
 
A Department Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul><li>
A passion for providing great service and meeting and talking to new people</li><li>
Organized and accurate in every respect</li><li>
Ability to multi-task efficiently while still meeting deadlines</li><li>
Proficiency, at an intermediate level, with computers and computer programs, including Microsoft Office</li><li>
Tertiary qualifications, or other collegiate-level degree, not required but preferred</li><li>
Demonstrated ability to build effective internal and external hotel relationships</li></ul> 
What will it be like to work for Hilton?
The future of hospitality is bright at Hilton: a leading global hospitality company with a diverse portfolio of world-class brands. Dedicated to filling the earth with the light and warmth of hospitality, we have welcomed more than 3 billion guests in our more than 100-year history. Hilton is proud to have an award-winning workplace culture, and we are consistently named among one of the World&rsquo;s Best Workplaces.
We support the mental and physical wellbeing of all Team Members, so they can Thrive, thanks to innovative programs and benefits such as workplace flexibility, career growth and development, and our Go Hilton Team Member Travel discount program. Hilton prioritizes understanding and integrating our Team Members&rsquo; unique perspectives and voices&mdash;along with those of our Guests, Owners, Suppliers, and Partners&mdash;to cultivate a diverse and inclusive environment for all. Check out the Hilton Careers blog and Instagram to learn more about what it&rsquo;s like to be on Team Hilton!
We are an equal opportunity employer and value diversity at our company. We will ensure that qualified individuals with protected disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions of his or her role, and to receive other benefits and privileges of employment. Please contact us to request accommodation.</div>

F&B Coordinator

TK Elevator

<div><h2 class="jobSectionHeader">MOD Coordinator at TK Elevator UAE L.L.C &ndash; Dubai</h2>
Join TK Elevator UAE L.L.C as a MOD (Manager on Duty) Coordinator in the DXB MOD Fld department. This key role is based in Dubai and focuses on supporting operational excellence through efficient coordination and management of resources during your shift. The MOD Coordinator plays a vital role in maintaining smooth daily operations, ensuring that team members and customer needs are addressed promptly, and facilitating effective communication across departments.<h3 class="jobSectionHeader">
About TK Elevator UAE L.L.C</h3>
TK Elevator is a global leader in the elevator and escalator industry, committed to delivering innovative mobility solutions that improve lives. At our Dubai office, we pride ourselves on fostering an inclusive and collaborative work environment that values integrity, diversity, and continuous development. We thrive on teamwork and embrace new ideas that help us stay ahead in a fast-paced market.<h3 class="jobSectionHeader">
Key Responsibilities</h3><ul><li>
Act as the primary point of contact during the shift, overseeing day-to-day operational activities within the MOD Field department.</li><li>
Coordinate with various internal teams including service, maintenance, and customer support to ensure seamless workflow and rapid resolution of issues.</li><li>
Monitor performance indicators and operational metrics, identifying potential areas for improvement and reporting findings to senior management.</li><li>
Ensure compliance with company policies, safety protocols, and legal requirements at all times.</li><li>
Facilitate communication among team members and escalate concerns or emergencies appropriately to maintain high service standards.</li><li>
Assist in scheduling and resource allocation to optimize workflow during the shift.</li><li>
Support training and mentoring of team members to uphold operational excellence and continuous professional growth.</li></ul><h3 class="jobSectionHeader">
Candidate Profile</h3><ul><li>
Demonstrated experience in a coordination, supervisory, or operational role within a logistics, service, or engineering environment.</li><li>
Strong organizational and multitasking capabilities to handle dynamic operational demands efficiently.</li><li>
Excellent communication and interpersonal skills to work effectively with diverse teams and external stakeholders.</li><li>
Problem-solving mindset with the ability to make decisions confidently under pressure.</li><li>
Proficiency with standard office software and operational tools; familiarity with industry-specific systems is a plus.</li><li>
Commitment to upholding health and safety standards in the workplace.</li><li>
Flexibility to adapt to dynamic work schedules and any operational requirements as needed.</li></ul><h3 class="jobSectionHeader">
Why Join Us?</h3>
At TK Elevator UAE L.L.C, you will be part of a forward-thinking team that values your contributions and supports your professional journey. We offer opportunities for career advancement, skills development, and the unique chance to work with cutting-edge technologies in the elevator sector. Our workplace culture emphasizes respect, inclusion, and collaboration, championing diversity in every form.
If you are ready to take on a challenging and rewarding role as a MOD Coordinator, contributing to the success of a market leader while growing your career in Dubai, we encourage you to apply and become part of our ambitious team.</div>

MOD Coordinator

THE KIDNEY CENTRE

The Kidney Centre Post Graduate Training Institute, a leading tertiary care Hospital, invites applications from interested and suitably qualified candidates to fill the following position:Ward Master / CoordinatorThe Ward Master/ Coordinator will support smooth ward operations by coordinating between nursing staff, patients, attendants, and support services. The role focuses on ward discipline, cleanliness, safety, and efficient day-to-day functioning.Key Responsibilities:<ul><li>Support patient admissions, transfers, and discharges</li><li>Ensure ward readiness, cleanliness, and infection control practices</li><li>Coordinate with housekeeping, maintenance, security, and dietary services</li><li>Assist in managing ward inventory and non-medical supplies</li><li>Maintain basic ward records and support administrative tasks</li><li>Ensure compliance with hospital rules, safety, and discipline</li></ul>Skills Required:<ul><li>Strong communication and coordination skills</li><li>Basic understanding of hospital/ward operations</li><li>Time management and problem-solving abilities</li><li>Team-oriented with attention to detail</li></ul>Qualification &amp; Experience:<ul><li>Minimum intermediate / diploma or bachelor&rsquo;s degree (preferred)</li><li>Prior experience in hospital ward operations or administration will be an advantage</li></ul>Interested candidates can share their applications at hr@kidneycentre.com.Please mention the position applied for in the subject line, or you can submit it to the Human Resources Department. For inquiry Tel # 0213-5661000, Ext#271Job Types: Full-time, ContractAbility to commute/relocate:<ul><li>Karachi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Work Location: In person

Ward Master/ Coordinator

Tjara.ca

Cannar Mergers having back office in Karachi has an immediate requirement of a Department Coordinator. Male candidate having Finance background &amp; fluent in English.We are based in DHA Bukhari Commercials &amp; our office timings are from 6pm to 3am.Key Responsibilities:<ul><li>Act as a primary coordination resource for the Head of Cannar Mergers.</li><li>Liaise with sourcing teams to track leads, deal flow, and pipeline updates.</li><li>Coordinate with merger partners, prospective sellers, and other stakeholders.</li><li>Schedule meetings on behalf of the Head of Cannar Mergers, including internal and external calls, Teams/Zoom sessions, and follow-ups.</li><li>Conduct initial follow-ups with clients, partners, and prospects to ensure timely engagement.</li><li>Maintain and update the CRM or tracking tools used for deal sourcing and client management.</li><li>Prepare meeting agendas, summaries, and follow-up action logs as required.</li><li>Manage calendars, organize meetings, and ensure alignment across teams.</li><li>Support documentation and compliance requirements related to mergers and acquisitions workflows.</li><li>Assist in maintaining digital filing systems and process documentation.</li><li>Provide general administrative support to ensure smooth operational flow.</li></ul>Qualification<ul><li>BBA / MBA Finance from reputable institutes.</li><li>2&ndash; 3 years in experience in Accounts &amp; Finance department preferable.</li><li>Pleasant Personality with Strong Communication Skills (ENGLISH) Written &amp; Verbal.</li><li>Financial literacy and ability to build presentations.</li><li>Ms Office, know how of Microsoft Teams, Zoom &amp; Google Meet.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Current Salary</li><li>Expected Salary</li><li>Notice Period Details</li><li>Willing to work in Nightshift?</li></ul>Work Location: In person

Coordinator

Doha Bank

<div><h3 class="jobSectionHeader">Responsibilities</h3>
<ul><li>Maintain accurate documentation, records, and files in line with internal and regulatory standards.</li>
<li>Support in managing the day-to-day activities of the department.</li>
<li>Conduct quality checks on operational processes to ensure adherence to established policies and procedures.</li>
<li>Support the rollout and implementation of revamped credit processes across relevant functions.</li>
<li>Act as MCC coordinator along with MCC Secretary, ensuring timely and accurate recording of credit proposals/Ims, TAs etc.</li>
<li>Organize and coordinate departmental activities to ensure efficient workflows and timely task completion.</li>
<li>Drive the transition from traditional MIS reporting to predictive and forward-looking analytics models.</li>
<li>Analyze large and complex datasets to identify patterns and develop and deliver clear, impactful presentations tailored for senior stakeholders and Management.</li></ul></div>

Operations Officer

Search 10000+ Department coordinator jobs near you this January. New roles added regularly across leading industries. Apply today.