department secretary

BlackStone eIT

<div>BlackStone eIT is seeking a meticulous and efficient Digital Technology Department Office Secretary to join our innovative team. In this role, you will provide essential administrative support to the Digital Technology Department, ensuring smooth operations and facilitating effective communication across the team.
Key Responsibilities<ul><li><ul><li>
Provide secretarial and administrative support to DT leadership and project teams
</li><li>Manage calendars, meetings, agendas, and minutes of meetings
</li><li>Handle official correspondence, emails, and document control
</li><li>Support Commmissioning Certificate, Goods Receipt Notes (GRN) creation and approval tracking
</li><li>Manage vendor invoicing, verification, submission, and payment follow-ups
</li><li>Maintain vendor records and support vendor coordination activities
</li><li>Liaise with Finance, Procurement, and vendors to resolve billing and payment issues
</li><li>Maintain accurate records, reports, and project documentation
</li><li>Support meetings, workshops, and DT office activities
</li><li>Manages travel and seating arrangements
</li>Creates executive meeting presentations 
<li>
</li></ul></li></ul> 
 
Requirements 
<ul><li><ul><li>
Diploma or Bachelor&rsquo;s degree in Business Administration or related field
</li><li>Proven experience in an administrative or secretarial role (DT / IT / PMO preferred)
</li><li>Proficiency in MS Office and basic understanding of invoicing and vendor processes
</li><li>Strong communication, organization, and multitasking skills
</li><li>Ability to work independently with attention to detail</li></ul></li></ul></div>

Digital Technology Department Office Secretary

Al Habari Group of Companies

We at Al Habari Group are hiring for the following role:SECRETARYLocation: Qatar Department: Administration Reporting To: General Manager / Department Head Employment Type: Full-TimeRole OverviewWe are looking for a professional and well-organized Secretary to provide high-level administrative support to management and ensure smooth day-to-day office operations. The ideal candidate must be proactive, detail-oriented, and capable of handling confidential matters with discretion.Key Responsibilities<ul><li>Manage calendars, appointments, and meeting schedules</li><li>Prepare official correspondence, reports, and presentations</li><li>Handle incoming calls, emails, and internal/external communications</li><li>Maintain proper filing systems (physical &amp; electronic)</li><li>Coordinate travel arrangements and meeting logistics</li><li>Record meeting minutes and follow up on action items</li><li>Assist in documentation for HR, Finance, and Projects as required</li><li>Monitor office supplies and coordinate procurement</li><li>Maintain confidentiality of company and management information</li><li>Support management with administrative tasks as assigned</li></ul>Candidate who are locally available only will be considered for this role.Interested candidate can share their resume &ndash; 30233838 or recruit@alhabarigroup.comJob Type: Full-timeJob Type: Full-timeAbility to commute/relocate:<ul><li>Al-Khawr: Reliably commute or planning to relocate before starting work (Required)</li></ul>Language:<ul><li>Malayalam (Required)</li><li>Hindi (Required)</li><li>English (Preferred)</li></ul>Location:<ul><li>Al-Khawr (Required)</li></ul>

Secretary

Al Ain Equestrian, Shooting and Golf Club

Job Title: HR Secretary Salary: 2,500.00 AED*Location: Al Ain Equestrian and Shooting Club &ndash; Al Ain Employment Type: Full-TimeAl Ain Equestrian, Shooting &amp; Golf Club is seeking a reliable and detail-oriented HR Secretary to support the Human Resources Department in daily HR and administrative operations.Key Responsibilities<ul><li>Process DAMAN medical insurance applications, additions, deletions, and annual renewals for employees.</li><li>Coordinate with insurance brokers for medical, workmen, and other insurance requirements.</li><li>Support the recruitment and onboarding process, including documentation and orientation.</li><li>Assist with payroll-related tasks, including leaves, encashments, overtime, and attendance records.</li><li>Maintain and monitor employee attendance, calendars, and HR schedules.</li><li>Prepare HR memos, circulars, and internal communications.</li><li>Assist in employee performance evaluation processes and coordinate with HODs and supervisors.</li><li>Support the PRO with vehicle registrations, restaurant licenses, and other government-related renewals.</li><li>Ensure compliance with UAE Labour Law and internal HR policies.</li><li>Maintain accurate and confidential employee records and HR files.</li></ul>Requirements<ul><li>Previous experience in an HR or administrative role preferred.</li><li>Knowledge of UAE Labour Law.</li><li>Preferrably with experience in handling medical insurance (DAMAN) is an advantage.</li><li>Strong organizational, communication, and documentation skills.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Ability to handle confidential information professionally.</li></ul>Salary &amp; Benefits<ul><li>Visa &amp; Medical Insurance</li><li>Workmen Insurance</li><li>Duty Meals (Lunch &amp; Dinner)</li><li>On-site Accommodation (basic furniture &amp; beddings provided)</li><li>Uniform Provided</li><li>Laundry for Uniforms</li></ul>Interested candidates may send their CV to: hr@aesgc.ae | hrrecruiter@aesgc.aeJob Types: Full-time, Permanent, FresherPay: AED2,500.00 per monthAbility to commute/relocate:<ul><li>Al-Ayn: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your earliest possible joining date?</li><li>Are you willing to attend an in-person interview in Al Ain?</li></ul>

HR Secretary

Yoland Specialist Polyclinic

Job description:Title: SecretarySummaryWe are looking for a professional Female Secretary and Administrative Support (Arabic speaker) to provide high-level administrative and Secretarial support to the Management of a reputable medical center in Dubai. The ideal candidate must be fluent in Arabic, well-organized, presentable, and able to handle confidential matters with discretion.Responsibilities<ul><li>Monitoring &amp; follow up on tasks, approvals, and management instructions</li><li>Maintain organized files and confidential records</li><li>Support daily administrative and executive operations</li><li>Manage the Manager&rsquo;s schedule, meetings, and appointments</li><li>Prepare professional emails, letters, reports, and meeting minutes</li><li>Coordinate communication between management, doctors, departments, and external stakeholders</li></ul>Key Requirements<ul><li>Female candidate (preferred)</li><li>2&ndash;4 years' experience as Secretary / Personal Assistant / Admin Executive in Healthcare Industry</li><li>Fluent in Arabic (spoken &amp; written) and strong English communication</li><li>Bachelor&rsquo;s degree in business administration or related field Proficient in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Strong organizational, communication, and follow-up skills</li><li>Professional appearance and attitude</li><li>Ability to handle confidential matters professionally</li></ul>Job Type: Full-timePay: AED4,000.00 - AED7,000.00 per monthApplication Question(s):<ul><li>Have you ever worked in a Clinic, Medical Center or Hospital? If Yes, where? and what was your role?</li><li>Are you able to handle Multiple Tasks?</li><li>Have you prepared official emails or letters on behalf of management before?</li><li>Rate your proficiency in MS Office (Word, Excel, PowerPoint, Outlook):</li><li>This role requires handling confidential management information. Are you comfortable working with sensitive data?</li><li>How do you normally handle urgent tasks given directly by senior management? </li><li>Have you directly supported a General Manager, CEO, or Director before?</li><li>What is your availability to join?</li></ul>Experience:<ul><li>Secretarial &amp; Admin Support: 2 years (Preferred)</li></ul>Language:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

Artelia

<div>
 
 
 1 Mission
 
 
 
 The Operations Secretary enables the reliable functioning of Artelia Airports activities. Ensure the efficiency of the overall department by supporting project operations, preparing submissions, organizing meeting and communicating correct information. Prepares deliverables in line with the quality standards and manages document filing.
 
 
 
 
 
 
 2 Line and Staff Relations
 
 
 
 This role will report directly to the Director, Production and Operations. He/she has a hierarchical link with the Heads of practices. He/She has relation with:
 
 <ul>
 <li>
 All the local staff
 </li>
 <li>
 All the external entities necessary to his/her job execution
 </li>
 </ul>
 
 
 
 
 
 3 Key Responsibilities
 
 
 
 
 
 Office Support &amp; Administration
 
 
 
 <ul>
 <li>
 Be the focal point within the team to assist with all administrative requirements as and when requested
 </li>
 <li>
 Set up all paper-based Project folders and maintain records
 </li>
 <li>
 Prepare and manage project correspondence, reports and documents.
 </li>
 <li>
 Organize meetings, confirm the meeting to all attendees, Prepare MOM.
 </li>
 <li>
 Format documents
 </li>
 <li>
 Manage all documentation issued for the project at the office/site and as required.
 </li>
 <li>
 Manage &amp; support the printing of all drawings &amp; documents, ensuring the most recent drawings are available and being worked from.
 </li>
 <li>
 File and register all letters, engineer instructions, engineer instruction requests and non-conformity reports from/to contractors, from/to the client, from/to DAEP, DEWA&hellip;
 </li>
 <li>
 Ensure that documents are internally and externally distributed according to the procedure.
 </li>
 <li>
 Ensure that all incoming and outgoing correspondence have been properly registered, copied and distributed as noted by the Managing Director, or the Operations and Production Director
 </li>
 <li>
 Track all documents issued for Approval; RFI&rsquo;s, Technical Submissions, RAMs, Samples etc
 </li>
 <li>
 Track all Deliveries &amp; liaise with the Suppliers &amp; Administration to resolve any discrepancies.
 </li>
 <li>
 Ensure all relevant project information is filed and archived both electronically and hard copies where necessary.
 </li>
 <li>
 Coordinate with administration and follow-up of the client delegations visits (transport, hotels, receptions, airport and visas requests)
 </li>
 <li>
 Assist in ISO Quality Audits related to Correspondence and Document Control.
 </li>
 <li>
 Efficient document controlling.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 4 Profile Specifications &ndash; Minimum Requirements
 
 
 <ul>
 <li>
 Min. 5 years&rsquo; experience as Secretary in the field of Architecture / Engineering
 </li>
 <li>
 Education: Bachelor&rsquo;s Degree or equivalent
 </li>
 <li>
 Well versed in MS office Application (Word, Excel, Outlook, PowerPoint and basic MS Project), Video editing and Adobe PDF
 </li>
 <li>
 Well versed in using Aconex- Document control and database operations, incoming and outgoing correspondence and file transfers for various Projects.
 </li>
 <li>
 Knowledge in using Project management tools : PM Web, Project Wise, RMS
 </li>
 </ul>
 
 
 
</div>

Operations Secretary

Penspen

<div>
 
 Secretary Job Description
 
 
 
 Penspen is a leading energy services company, providing engineering, project management, asset management and integrity services to the energy industry worldwide for over 70+ years. Originally founded in the UK in 1954 as Spencer &amp; Partners, the company has now grown to include almost 1,000 members of staff, with major offices in London, Mexico, Colombia Houston and Abu Dhabi, Saudi Arabia. ( https://www.penspen.com )
 
 
 penspen is looking for a secartary - to be based on Alkhafji - KSA.
 
 
 
 Qulifications - Overview
 
 
 
 Provide administrative and clerical support to project teams within the PMS organization. Maintain filing systems, logs, and
 
 
 correspondence registers to support daily operations. Assist in typing, document formatting, and preparation of internal and external
 
 
 communications. Handle office supplies, incoming and outgoing correspondence, and support coordination of project meetings. Assist
 
 
 in maintaining records, timesheets, and tracking of general administrative data. Ensure proper document handling and compliance with
 
 
 established filing and archiving procedures. Support a safe and efficient work environment in coordination with project staff.
 
 
 
 High school education with minimum 5 years&rsquo; experience in secretarial activities, filing system, office administration and management.
 
 
 
 If you have the skills and are interested, please apply on the link below - https://careers.penspen.com/vacancy/secretary-598908.html#hs_show_apply_popup=true
 
 
</div>

Nova M Hotel - Edge by Rotana

<div>
 
 Job Description
 
 
 
 We are currently seeking for an enthusiastic and committed individual with exceptional communication skills that prides herself on her ability to deliver extraordinary levels of service and provide creative solutions.
 
 
 As a Secretary you are responsible to provide a full range of secretarial and administrative support activities, inclusive of highly confidential and sensitive matters to ensure smooth operation of the designated department whereby your role will include key responsibilities such as-
 
 
 <ul>
 <li>
 Organize daily incoming correspondence, make preliminary assessment and handle and respond as appropriate
 </li>
 <li>
 Compose and prepare routine correspondence and prepare simple interpretation of documents and correspondence if requested
 </li>
 <li>
 Prepare, assemble and distribute various reports and documents
 </li>
 <li>
 Receive and screen all incoming telephone calls, provide and receive information or refer the matters to the appropriate person to handle
 </li>
 <li>
 Keep calendar constantly updated to facilitate appointment and meeting schedules
 </li>
 <li>
 Establish and maintain various filing / records / database of business contacts, trace pending items and follow up as appropriate
 </li>
 <li>
 Arrange for various meetings and take minutes
 </li>
 <li>
 Function as an administrative link to ensure that all parties receive the relevant information respectively
 </li>
 <li>
 Organize business travel arrangements and other duties as assigned
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 
 Education, Qualifications &amp; Experiences
 
 
 
 You should ideally have a college diploma in secretarial training and relevant previous experiences. You must also have fluency in both written and spoken English and the ability to take sufficient notes at a meeting to prepare record of events. Computer literate and sufficient typing skills to complete 60wpm accurately will be highly regarded.
 
 
 
 Knowledge &amp; Competencies
 
 
 
 The ideal candidate will be courteous, able to work with minimal supervision, be discreet and capable of dealing with a high level of confidentiality. You are an extremely proactive and &lsquo;switched on&rsquo; person with an outgoing, charismatic and approachable character. You will work well under pressure in a fast paced environment and be a great team player with a concern for quality, while possessing following additional competencies-
 
 
 Understanding Hotel Operations
 
 
 Teamwork
 
 
 Planning for Business
 
 
 Supervising People
 
 
 Understanding Differences
 
 
 Supervising Operations
 
 
 Customer Focus
 
 
 Adaptability
 
 
 Effective Communication
 
 
 Drive for Results
</div>

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