department secretary

RWJBarnabas Health

<div>Req #: 0000253494
 
Category: Clerical / Administrative
 
Status: Per Diem
 
Shift: Day
 
Facility: RWJ Hamilton
 
Department: Emergency Department
 
Pay Range: $18.56 - $22.27 per hour
 
<div><div>Location:
</div><div>One Hamilton Health Place, Hamilton, NJ 08619</div> 
</div> 
<div>Job Title: Secretary
Location: RWJUH Hamilton Hospital
Department Name: Emergency Department
Req #: 0000253494
Status: Hourly
Shift: Day
Pay Range: $18.56 - $22.27 per hour
Pay Transparency:
The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.
The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience
Job Overview:
The Secretary coordinates activities at the nursing station including clinical and reception activities. Interacts effectively with physicians and team members. Answers telephone, transcribes orders and maintains neat, orderly environment.
Qualifications:
Required:<ul><li>
High school graduate or equivalent</li><li>
Medical terminology</li></ul>
Scheduling Requirements:<ul><li>
Full Time Day</li></ul>
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Choosing RWJBarnabas Health!
RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.
RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey&mdash;whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.
Equal Opportunity Employer</div> 

 
RWJBarnabas Health is an Equal Opportunity Employer</div>

Secretary

Abdulla Al Arif Investment

Executive SecretaryTo provide high-level administrative and secretarial support to the Department Head, ensuring smooth coordination, efficient communication, and effective handling of all executive-level responsibilities and correspondence.Key Responsibilities:<ul><li>Administrative Support:</li><li>Manage the schedule, meetings, appointments, and travel arrangements.</li><li>Prepare and organize documents, reports, presentations, and correspondence.</li><li>Maintain organized filing systems (physical and electronic).</li><li>Meeting Coordination:</li><li>Arrange and coordinate meetings, take minutes, and follow up on action items.</li><li>Assist in preparing agendas, briefings, and meeting materials.</li><li>Communication Management:</li><li>Handle internal and external communication on behalf of the Department Head.</li><li>Screen phone calls, emails, and correspondence, responding or redirecting as appropriate.</li><li>Confidentiality &amp; Professionalism:</li><li>Maintain strict confidentiality of sensitive information.</li><li>Represent the office of the Department Head professionally in all interactions.</li><li>Support Functions:</li><li>Liaise with internal departments and external stakeholders.</li><li>Assist in coordination and follow-up of strategic initiatives or projects led by the Department Head.</li><li>Perform other duties as assigned to support the Department Head's office.</li></ul>Qualifications:<ul><li>Tagalog Male speakers will have an added advantage</li><li>Bachelor&rsquo;s degree in Business Administration, Office Management, or related field.</li><li>Minimum 5 years of experience in a senior secretarial or executive assistant role.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and multitasking skills.</li><li>High level of discretion and integrity.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Ability to work under pressure and meet deadlines.</li></ul>Job Type: Full-timePay: AED5,000.00 - AED6,000.00 per monthExperience:<ul><li>Executive Secreatary : 5 years (Preferred)</li></ul>Language:<ul><li>Tagalog (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Executive Secretary

SupremeH20, Inc.

Job Overview We are seeking a dynamic and highly organized Secretary to join our team! This vital role offers the opportunity to be the backbone of our office operations, ensuring smooth communication, efficient scheduling, and exceptional customer service. The ideal candidate will possess strong administrative skills, excellent computer literacy, and a proactive attitude. As a Secretary, you will serve as the first point of contact for visitors and callers, manage essential office functions, and support various departments with your organizational expertise. Your energy and enthusiasm will help foster a welcoming environment and keep our operations running seamlessly.Duties<ul><li>Answer multi-line phone systems promptly with professional phone etiquette, directing calls efficiently and courteously</li><li>Greet visitors at the front desk with a friendly demeanor and assist with check-in procedures</li><li>Manage calendar appointments, schedule meetings, and coordinate events using Microsoft Office and Google Workspace tools</li><li>Perform data entry, filing, and document proofreading to ensure accuracy and organization across all records</li><li>Handle office management tasks such as supply ordering, mail distribution, and maintaining cleanliness of common areas</li><li>Provide exceptional customer support by addressing inquiries via phone or email and offering timely assistance</li><li>Support bookkeeping activities using Paychex or similar software to track expenses and manage invoices</li></ul>Experience<ul><li>Proven office experience or clerical background with a minimum of one year in an administrative role</li><li>Strong computer skills including proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry software</li><li>Experience managing multi-line phone systems and front desk operations in a fast-paced environment</li><li>Bilingual abilities are highly desirable to assist diverse client needs effectively</li><li>Demonstrated organizational skills with the ability to prioritize tasks efficiently and manage time effectively</li><li>Personal assistant or medical/dental receptionist experience is a plus, especially if familiar with calendar management and patient communication</li><li>Knowledge of bookkeeping practices using QuickBooks or similar accounting tools is preferred</li></ul>Join us as a Secretary to bring energy, professionalism, and precision to our office! Your dedication will help create a positive experience for clients, visitors, and team members alike while supporting our mission to deliver outstanding service.Pay: $600.00 - $1,000.00 per weekWork Location: In person

L design

We are a leading construction company seeking a professional Secretary to joinour team. The ideal candidate will have prior experience in the construction industry and strong organizational and communication skills.Responsibilities:Manage correspondence, phone calls, and emails.Organize and schedule meetings, appointments, and site visits.Maintain and update filing systems and project documents.Prepare reports, letters, and official documents.Provide administrative support to management and project teams.Handle confidential information with discretion.Requirements:Proven experience as a Secretary or Administrative Assistant (preferably in a construction company).Excellent command of English (written and spoken).Proficient in MS Office (Word, Excel, Outlook, PowerPoint).Strong organizational and multitasking abilities.Attention to detail and problem-solving skills.Ability to work under pressure and meet deadlines.General NotesApplicants must be residents of Kuwait.Preference will be given to candidates of Arab nationality.Transfer of residency is possible (Article 18).Experience in contracting and construction companies is required.Work Location: In person

Love Center Christian Academy

Job Summary We are seeking a dynamic and highly organized Secretary to join our team! This vital role involves providing comprehensive administrative support, managing front desk operations, and ensuring smooth office functions. The ideal candidate will be energetic and detail-oriented. Excellent communication skills are a plus, as is experience with office management software and customer service. If you enjoy multitasking, this opportunity is perfect for you to make a meaningful impact while developing your career in office administration.DutiesDuties and Assignments<ul><li>Receives students as they arrive; Ensure that students proceed to the cafeteria and put away their lunch boxes.</li><li>Answers the phone, handles correspondence and takes and distributes messages</li><li>Types, prepares and collates reports</li><li>Files</li><li>Manages databases (Gradelink for attendance and other reports).</li><li>Takes minutes in faculty meeting then disseminates meeting notes to teachers via email.</li><li>Administers first aide and prescription medication to students for the purpose of providing emergency or necessary care in accordance with school requirements.</li><li>Compiles data from a variety of sources (e.g. calendars, meetings, etc.) for the purpose of complying with financial, legal and/or administrative requirements.</li><li>Greets all incoming visitors for the purpose of ensuring that guests sign in/out as required.</li><li>Evaluates situations (e.g. involving other staff, students, parents, the public, etc.) for the purpose of taking appropriate action and/ or directing to appropriate personnel for resolution.</li><li>Ensures that school records and documentations are received from previous schools and parents including birth certificates, shot records, etc.</li><li>Maintains a variety of computerized and manual records, i.e., files, department databases (e.g. registration packets, rosters/listings, calendars, outstanding supply orders, etc.) for the purpose of documenting activities, providing reliable information and complying with school requirements.</li><li>Maintains and orders inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items&rsquo; availability.</li><li>Performs record keeping and general clerical functions (e.ge. scheduling, copying, faxing, mailings, Cumulative records, etc.) for the purpose of providing information and/or materials as needed.</li><li>Take and upload pictures and keep social media platforms updated after approval</li><li>Copies a variety of reports and written materials (e.g. correspondence, agendas, minutes, parent/student handbook, programs, master calendar, etc.) for purpose of documenting activities, providing written reference.</li><li>Processes documentation and materials (e.g. mail, supplies, registrations, collections, work orders, forms, field trip forms, student&rsquo;s database updates, requisitions, travel requests, etc.) for the purpose of dissemination information to appropriate parties for action.</li><li>Responds to inquiries from internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among departments and/or providing direction as may be required</li><li>Supports Principal and other administrative personnel for the purpose of assisting with administrative functions.</li><li>All other duties as assigned by the Principal</li></ul>Qualifications<ul><li>Must be a Christian</li><li>Proven experience in an office environment or clerical role with strong organizational skills</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications</li><li>Excellent computer literacy with the ability to learn new software quickly</li><li>Strong typing skills with attention to detail for proofreading and data entry tasks</li><li>Effective communication skills</li><li>Previous experience working as a receptionist or medical/dental receptionist is advantageous</li><li>Knowledge of office management procedures including filing systems, calendar management, and phone etiquette</li><li>Ability to handle multiple priorities efficiently while maintaining professionalism under pressure</li></ul>Join us to be part of a vibrant team where your organizational talents will shine! We value proactive individuals who bring energy, enthusiasm, and precision to their work every day. This paid position offers an excellent opportunity to grow your administrative skills in a supportive environment dedicated to excellence.Pay: $15.00 - $16.00 per hourWork Location: In person

The Residence at Dania Beach

<div>The secretary will work closely with the company to rectify payment denials, settle disputes, and receive due reimbursements. The ideal candidate will possess strong communication skills, a deep understanding of medical billing and coding, and the determination to resolve outstanding claims.
Duties/Responsibilities:<ul><li>
Reviews and works on unpaid claims, identifying and rectifying billing issues.</li><li>
Communicates with insurance companies regarding any discrepancy in payments if necessary.</li><li>
Conducts research and appeals denied claims timely.</li><li>
Reviews Explanation of Benefits (EOBs) to determine denials or partial payment reasons.</li><li>
Provides detailed notes on actions taken and next steps for unpaid claims.</li><li>
Collaborates with the billing team to ensure accurate claim submission.</li><li>
Maintains a comprehensive understanding of the insurance follow-up process, payer guidelines, and compliance requirements.</li><li>
Resubmits claims with necessary corrections or supporting documentation when needed.</li><li>
Tracks and documents trends related to denials and work towards a resolution with the billing team.</li><li>
Assists patients with inquiries related to their insurance claims, providing clear and accurate information.</li><li>
All other duties as assigned.</li></ul>
Required Skills/Abilities:<ul><li>
Proficiency in healthcare billing software.</li><li>
Strong analytical, organizational, and multitasking skills.</li><li>
Excellent verbal and written communication abilities.</li><li>
Ability to navigate payer websites and use online resources to resolve outstanding claims</li></ul></div>

Perry County School District #32

Perry County School District No. 32 is seeking a Secretary for the Elementary Office for the 2026-2027 school year.JOB DESCRIPTIONPerforms confidential secretarial and clerical responsibilities necessary for an efficient and effective school office serving the building assistant principal as a representative of the school, and often serves as a liaison among students, teachers, administrators and parents; so that a safe learning and effective instructional environment is provided to ensure that all students meet their learning goals.SALARY RANGEStarting at $15.35 per hour<ul><li>New employees receive credit for previous FULL years of verified experience in appropriate experience related to the area in which they will work.</li><li>Current District 32 .</li></ul>WORK SCHEDULEThis position works 8 hours per day, year round.BENEFITSEmployees at Perry County School District 32 receive the following benefits:<ul><li>The district pays up to $650.00 per month for the employee&rsquo;s medical insurance, which begins on the first day of the month following the official employment date. Vision, dental, and life insurance are optional and at employee expense.</li><li>District-paid $10,000.00 life insurance policy.</li><li>Paid leave: 12 sick days and unused sick leave will be cumulative to 180 days, with a maximum carryover of 168 days; 2 personal days that do not carryover, but are added to the annual sick leave and then qualify for accumulation. Vacation days according to vacation schedule.</li><li>Excellent retirement package, with District-matched 6.86% contribution to PEERS.</li></ul>Contact: Craig Hayden, Asst. Superintendent, Perry County School District No. 32, Perryville, MO 63775; (573)547-7500 X 1328. To be considered for a position, you MUST connect to our website at http://www.pcsd32.com, from the Menu click on the link to &quot;Job Opportunities&quot;, next click on desired position &quot;Classified&quot;. You will then be transferred to the online application site. We only accept applications on our website (Perry County School District No. 32).Job Type: Full-timePay: From $15.35 per hourBenefits:<ul><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li></ul>Work Location: In person

Secretary II

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Secretary II