department secretary

ALAKHARIA TRADING AND CONTRACTING WLL

<p><b>1. Secretary (Steel Structure)</b></p><ul><li>Provide administrative support to the steel structure department.</li><li>Prepare correspondence, reports, and meeting minutes.</li><li>Maintain project documentation, drawings, and records.</li><li>Coordinate with site, workshop, and procurement teams.</li><li>Track material delivery notes, approvals, and certifications.</li><li>Handle filing, data entry, and general office administration.</li></ul><p><b>2. Secretary (Joinery)</b></p><ul><li>Provide administrative and clerical support to the joinery department.</li><li>Manage documentation related to shop drawings, materials, and approvals.</li><li>Coordinate between workshop, site, and design teams.</li><li>Prepare reports, material logs, and production records.</li><li>Maintain filing systems and ensure document control compliance.</li><li>Support day-to-day office and departmental activities.</li></ul><p>Job Type: Full-time</p><p>Pay: QAR4,000.00 - QAR5,000.00 per month</p>

Secretary

Qatar Factory (NAFFCO)

<p>Job Posting: Secretary</p><p><b>Location:</b> Doha<br/><b>Employment Type:</b> Full-Time</p><p>About the Role</p><p>We are seeking a highly organized and proactive <b>Secretary</b> to join our team. The ideal candidate will provide administrative support, manage office communications, and ensure smooth day-to-day operations. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.</p><p>Key Responsibilities</p><ul><li>Manage schedules, appointments, and meetings for executives and staff</li><li>Handle phone calls, emails, and correspondence professionally</li><li>Prepare and organize documents, reports, and presentations</li><li>Maintain filing systems (digital and physical)</li><li>Assist with travel arrangements and expense reports</li><li>Support office operations and coordinate with other departments</li></ul><p>Qualifications</p><ul><li>Proven experience as a secretary, administrative assistant, or similar role</li><li>Strong organizational and time-management skills</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Excellent written and verbal communication skills</li><li>Ability to handle confidential information with discretion</li><li>Must have a <b>valid QID and NOC</b></li></ul><p>Job Type: Full-time</p>

Al Abdulghani Motors

<p></p><div><div><div><div><div><b>Date: </b>Dec 25, 2025
</div></div></div></div><div><div><div><div><b>Location:
</b>Doha
</div></div></div></div><div><div><div><div><b>Company: </b>Al Abdulghani Motors
</div></div></div></div><div><div><div><div><b>Job Requisition ID: </b>1068
</div></div></div></div><div><div><div><div><div><div><div><div><b>Job Purpose</b></div>
</div><div><div>
The Secretary will provide high-level administrative and organizational support for the Motor Sports Department. The role requires a proactive, energetic, and bilingual professional who can manage daily administrative tasks, coordinate with internal teams and external vendors, and support creative and operational activities in a fast-paced automotive environment.</div></div></div><div><div><div><b>
Principal Accountabilities</b></div>
</div><div><ul>
<li><div><b>Administrative Support:</b> Raise PRs, follow up on POs, handle invoicing, and maintain timely budget tracking.</div>
</li>
<li><div><b>Office Management:</b> Order pantry and office supplies, manage petty cash, and maintain storage room inventory.</div>
</li>
<li><div><b>Travel &amp; Events:</b> Handle business trip applications and bookings (including visas), organize meeting invitations, and manage vendor logistics.</div>
</li>
<li><div><b>Reporting &amp; Coordination:</b> Prepare weekly and monthly activity reports, track budgets, and liaise with Procurement and Finance Departments.</div>
</li>
<li><div><b>Executive Assistance:</b> Provide executive support to the Senior Manager of department and act as the point of reference for all queries, requests, or issues</div>
</li>
<li><div><b>Scheduling &amp; Communication:</b> Organize schedules, make appointments, answer phones, take meeting minutes, and handle other similar support tasks</div>
</li>
<li><div><b>Record Keeping &amp; Tracking:</b> Maintain employee leave records and other essential administrative records</div>
</li>
</ul></div></div><div><div><div><b>Required Qualifications</b></div>
</div><div><ul><li>Bachelor's Degree in a relevant field</li>
<li>Minimum 2 years of experience in a secretarial or administrative role</li>
<li>Fluent in Arabic and English (spoken, written, and reading)</li>
<li>Strong organizational, communication, and multitasking skills to thrive in a fast-paced environment</li>
<li>Energetic, proactive, and creative mindset</li>
<li>Proficient in using MS Excel and PowerPoint for reporting &amp; presentations</li></ul></div></div></div></div></div></div></div></div><p></p>

Wedjat Health Solutions Private Limited, Madurai

<p><b>Hospital Secretary Job Description </b></p><p>We are looking for a dynamic hospital secretary to join our company. In this role, your duties will include scheduling patient appointments and procedures, processing patient billing and medical insurance claims, recording patients' medical histories, and keeping track of inventories.</p><p>To ensure success as a hospital secretary, you should display meticulous attention to detail and excellent knowledge of medical terminology, as well as medical billing procedures. Ultimately, a top-notch hospital secretary should be a driven, organized individual with a knack for patient care and administration.</p><p><b>Hospital Secretary Responsibilities:</b></p><ul><li>Answering incoming phone calls and emails, as well as accurately conveying messages.</li><li>Assisting patients with forms and other administrative procedures.</li><li>Scheduling and confirming medical appointments.</li><li>Recording and filing patients' information, such as personal particulars, medical history, and insurance details.</li><li>Processing patient billing and assisting with insurance claims.</li><li>Maintaining an organized filing system and keeping all records of medical information confidential.</li><li>Scheduling staff meetings for physicians, nurses, and other medical team members.</li><li>Maintaining inventories and ordering supplies as needed.</li></ul><p>Job Type: Full-time</p><p>Benefits:</p><ul><li>Provident Fund</li></ul><p>Ability to commute/relocate:</p><ul><li>Madurai, Tamil Nadu: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Experience:</p><ul><li>total work: 1 year (Preferred)</li></ul><p>Work Location: In person</p>

Ward Secretary

Royal Source

<p><b>*Job Title:</b> Secretary</p><p><b>*Job Type:</b> Full-time</p><p><b>*Job Summary:</b></p><p>We need Secretary who can provides essential administrative and clerical support, managing office operations by handling calls, emails, scheduling appointments/meetings, preparing documents (minutes, reports, presentations), maintaining files (digital &amp; physical), greeting clients, and ensuring smooth daily functions, often acting as the first point of contact and requiring strong organization, communication, and multitasking skills.</p><p><b>*Key Responsibilities:</b></p><ul><li><b>Communication:</b> Answering phones, responding to emails, handling mail, greeting visitors, taking messages.</li><li><b>Scheduling &amp; Coordination:</b> Managing calendars, booking rooms, arranging travel, scheduling appointments for executives/teams.</li><li><b>Document Management:</b> Typing, preparing, formatting reports, presentations, and letters; managing physical and digital filing systems.</li><li><b>Meeting Support:</b> Producing agendas, taking minutes, preparing documents for meetings.</li><li><b>Office Operations:</b> Ordering supplies, processing expenses, data entry, maintaining confidentiality, ensuring an organized environment.</li></ul><p><b>*Requirements:</b></p><ul><li><b>Technical:</b> Proficiency with Microsoft Office (Word, Excel, PowerPoint) and other computer applications.</li><li><b>Interpersonal:</b> Excellent communication, strong organizational, time management, and multitasking abilities.</li><li><b>Professional:</b> Discretion with confidential information, ability to work independently, and a proactive approach.</li></ul><p><b>*Preferred Qualifications:</b></p><ul><li><b>Education:</b> High school diploma (minimum); Associate's/Bachelor's in Business Admin preferred for advanced roles; specialized certifications valuable.</li><li><b>Experience:</b> Clerical/administrative experience; internships; temp work; industry-specific background (e.g., dental, legal).</li></ul><p>Job Type: Full-time</p><p>Pay: QAR4,000.00 - QAR6,000.00 per month</p><p>Experience:</p><ul><li>Secretary: 1 year (Preferred)</li></ul><p>Language:</p><ul><li>Arabic and English (Preferred)</li></ul><p>Location:</p><ul><li>Doha (Preferred)</li></ul>

Ortho one orthopaedic speciality centre

<p><b>Job Summary:</b></p><p>We are seeking a dedicated and organized <b>Ward Secretary</b> for <b>Ortho-One</b>. The ideal candidate will be responsible for coordinating patient-related administrative activities, ensuring smooth communication between patients, doctors, nursing staff, and other departments.</p><p><b>Key Responsibilities:</b></p><ul><li>Orient in-patients at admission regarding ward facilities, policies, and hospital services.</li><li>Coordinate with doctors, nurses, and admission staff for patient care and bed management.</li><li>Communicate surgery details, discharge plans, and insurance/cash procedures to patients and attendants.</li><li>Handle daily ward rounds and report patient concerns to the HOD.</li><li>Prepare and type discharge summaries, day-care summaries, and related documents.</li><li>Issue feedback forms and collect patient feedback at discharge.</li><li>Prepare required certificates and letters for patients and attendants.</li><li>Assist with room/bed changes, ambulance arrangements, and special patient requirements.</li><li>Ensure smooth communication and patient satisfaction throughout hospitalization.</li></ul><p><b>Qualifications &amp; Requirements:</b></p><p><b>Qualification</b></p><ul><li>Any graduate with relevant hands-on experience.</li></ul><p><b>Experience</b></p><ul><li>Minimum <b>2 years</b> of experience as a Ward Secretary.</li></ul><p><b>Skills</b></p><ul><li>Fluent in <b>English, Malayalam, and Tamil.</b></li><li>Excellent communication and interpersonal skills.</li><li>Strong teamwork and doctor coordination abilities.</li><li>Good computer proficiency.</li></ul><p>Job Types: Full-time, Permanent</p><p>Benefits:</p><ul><li>Leave encashment</li><li>Provident Fund</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>as Ward Secretary: 2 years (Required)</li></ul><p>Language:</p><ul><li>The candidate should speak Malayalam fluently. (Required)</li></ul><p>Work Location: In person</p>

<p>We are a property developer based in <b>Dubai South Business Park</b>.</p><p>We have a new opening for secretary/ administrative assistance for a senior executive.</p><p>The Secretary will be responsible for:</p><p>- Coordination through various verticals</p><p>- Organising all data flow related to developments</p><p>- Arranging all meetings and the executive's calendar</p><p>- Recording minutes of the meetings</p><p>- Following-up on all tasks internally and externally</p><p>- Record keeping and management</p><p>- Timely submissions of information and documentation to the different departments and vendors</p><p>In addition to standard benefits like medical insurance and air tickets, we also provide catered lunches and a shuttle for our staff with different stops across Dubai.</p><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>What is your expected monthly salary (in AED)?</li><li>How long is your notice period or how soon can you join?</li><li>What is your current visa status?</li><li>What is your previous/ current monthly salary (in AED)?</li></ul><p>Experience:</p><ul><li>administrative or secretarial: 2 years (Required)</li></ul><p>Location:</p><ul><li>Dubai (Preferred)</li></ul>

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