department secretary

DAMAC Properties

<div>
 
 Damac is looking for a highly skilled
 
 Secretary
 
 to support our in-house Design and Technical Team team in Dubai.
 
 
 
 
 
 This role is responsible for an overall administrative assistance to the HOD and a team support for the department.
 
 
 
 
 
 This is a fantastic opportunity to be part of a fast-paced, dynamic environment at one of the region&rsquo;s leading real estate developers.
 
 
 
 
 
 Role includes:
 
 <ul>
 <li>
 Provide full secretarial and admin support to the team and department to ensure the smooth running of the Project.
 </li>
 <li>
 Maintain a proper and user friendly filing and document control system for recording and tracking of all documents for the department
 </li>
 <li>
 Support the officers and team in daily admin roles and assist to keep stock of stationery supplies for the department
 </li>
 <li>
 Coordinate travel arrangements inclusive of air-ticket, hotel accommodation, visa arrangements, claims etc.
 </li>
 <li>
 Prepare and raise purchases requisition for department related purchases
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For:
 
 
 <ul>
 <li>
 5+ years of experience in a similar role
 </li>
 <li>
 Strong working knowledge of Microsoft Office and of project management tools
 </li>
 <li>
 Strong organizational skills, attention to detail, and ability to manage multiple priorities under pressure
 </li>
 <li>
 Excellent communication skills and discretion in handling confidential matters
 </li>
 </ul>
 
 
</div>

Secretary

Alpha Signs & Advertising Company

Job Title: Project Coordinator/ Secretary Company: Joseph Advertisers Location: Dubai, UAE Employment Type: Full-TimeAbout the Company:Joseph Advertisers is one of the leading companies in the UAE specializing in signages and branding solutions. We deliver innovative, high-quality projects across multiple industries, driven by a commitment to excellence, teamwork and client satisfaction.Job Summary:The Project Coordinator / Secretary will provide administrative and operational support to the project management team. The role involves coordinating project activities, maintaining proper documentation, ensuring smooth communication across departments, and assisting in the execution and progress tracking of ongoing projects.Key Responsibilities:<ul><li>Support the Department in daily coordination and communication related to ongoing projects.</li><li>Prepare, manage and maintain project documentation, reports and correspondence.</li><li>Assist in scheduling meetings, preparing minutes and following up on action items.</li><li>Coordinate with clients, suppliers, and internal departments to ensure timely flow of information and materials.</li><li>Monitor project timelines and progress, highlighting any delays or issues.</li><li>Maintain an organized filing and document control system for drawings, approvals, and communications.</li><li>Support procurement and material tracking by maintaining records of purchase requests and deliveries.</li><li>Handle administrative duties such as drafting letters, managing emails, travel arrangements and project filing.</li><li>Ensure project compliance with internal procedures and client requirements.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Project Management, or related field.</li><li>Minimum 2 years of experience in a similar role within the advertising, signage, or construction industry (UAE experience preferred).</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and general office management tools.</li><li>Strong organizational and time management skills with attention to detail.</li><li>Excellent written and verbal communication skills in English.</li><li>Ability to multitask and work effectively under pressure in a fast-paced environment.</li><li>A proactive and professional approach with a positive attitude.</li></ul>How to Apply:Interested candidates may apply by using below mentioned google form link:https://docs.google.com/forms/d/e/1FAIpQLSfDZFvw00oHu2BkLtLFsuQ9hlXr0nVCrnQItgsn9AKFLkGm6A/viewform?usp=headerJob Type: Full-time

Intelligent Security Systems

&#8203;A secretary is required to work in a surveillance systems company who is proficient in working on accounts and office matters&#1606;&#1608;&#1593; &#1575;&#1604;&#1608;&#1592;&#1610;&#1601;&#1577;: &#1583;&#1608;&#1575;&#1605; &#1603;&#1575;&#1605;&#1604;&#1575;&#1604;&#1585;&#1575;&#1578;&#1576; &#1575;&#1604;&#1605;&#1583;&#1601;&#1608;&#1593;: AED&#1632;&#1643;&#1632;&#1632;&nbsp;&#1604;&#1603;&#1604; &#1588;&#1607;&#1585;

Penspen

<div>
 
 Secretary Job Description
 
 
 
 Penspen is a leading energy services company, providing engineering, project management, asset management and integrity services to the energy industry worldwide for over 70+ years. Originally founded in the UK in 1954 as Spencer &amp; Partners, the company has now grown to include almost 1,000 members of staff, with major offices in London, Mexico, Colombia Houston and Abu Dhabi, Saudi Arabia. ( https://www.penspen.com )
 
 
 penspen is looking for a secartary - to be based on Alkhafji - KSA.
 
 
 
 Qulifications - Overview
 
 
 
 Provide administrative and clerical support to project teams within the PMS organization. Maintain filing systems, logs, and
 
 
 correspondence registers to support daily operations. Assist in typing, document formatting, and preparation of internal and external
 
 
 communications. Handle office supplies, incoming and outgoing correspondence, and support coordination of project meetings. Assist
 
 
 in maintaining records, timesheets, and tracking of general administrative data. Ensure proper document handling and compliance with
 
 
 established filing and archiving procedures. Support a safe and efficient work environment in coordination with project staff.
 
 
 
 High school education with minimum 5 years&rsquo; experience in secretarial activities, filing system, office administration and management.
 
 
 
 If you have the skills and are interested, please apply on the link below - https://careers.penspen.com/vacancy/secretary-598908.html#hs_show_apply_popup=true
 
 
</div>

Al Karmel Legal Translation

Job Opening: SecretaryLocation: Abu Dhabi CityCompany: Legal Translation and Typing OfficeLegal Translation and Typing Firm is looking for a dedicated and organized Secretary to join our growing team. We provide over 700 government and legal services across Abu Dhabi, and we are seeking someone who can support our daily operations with professionalism and efficiency.Main ResponsibilitiesHandle incoming calls, messages, and client inquiries with professionalism.Manage daily schedules, appointments, and internal communications.Prepare and organize documents, files, and service requests.Coordinate with translators, typists, and other team members to ensure smooth workflow.Assist in receiving clients, providing basic service information, and guiding them through procedures.Maintain office records and ensure proper archiving of documents.Perform general administrative and clerical tasks as required.Required Skills &amp; QualificationsStrong communication skills in English (Arabic is an advantage).Excellent organizational and multitasking abilities.Proficiency in Microsoft Office (Word, Excel, Outlook).Professional attitude with a strong sense of responsibility and confidentiality.Ability to work in a fast-paced environment and handle multiple client inquiries.Prior administrative or secretarial experience is preferred.Customer service experience is a plus.Job Type: Full-timePay: From AED2,500.00 per monthLanguage:<ul><li>Tagalog (Required)</li></ul>

Naffco

<div>Job Summary: 
We are seeking a highly organised, adaptable, and proactive individual to join our office as a Secretary. If you are a solutions-oriented professional who enjoys facilitating the work of others and maintaining a well-structured workplace, we encourage you to apply.
<h2 class="jobSectionHeader">
Key Responsibilities &ndash; Office Administration and Secretarial Support</h2><ul>
<li>Provide comprehensive administrative support to management and colleagues, including scheduling meetings, preparing agendas, and managing correspondence.</li>
<li>Coordinate calendars, organise appointments, and ensure all logistics for meetings and events are handled efficiently.</li>
<li>Develop and maintain office filing systems, ensuring confidentiality and professionalism at all times.</li>
<li>Draft, review, and issue communications, reports, and documentation as required by various teams.</li>
<li>Serve as a primary point of contact for incoming calls and visitors, delivering high levels of customer service to all stakeholders.</li>
</ul><h3 class="jobSectionHeader">Required Skills &ndash; Organisation, Communication, and Problem Solving</h3><ul>
<li>Excellent verbal and written communication skills, with the ability to engage effectively across diverse teams and levels of seniority.</li>
<li>Strong organisational abilities, adept at managing multiple tasks and prioritising work within tight deadlines.</li>
<li>Attention to detail and accuracy when handling documents, schedules, and communications.</li>
<li>Discreet, ethical, and respectful of confidentiality requirements.</li>
<li>Proficiency in MS Office Suite (Word, Excel, Outlook, and PowerPoint) and general office software.</li>
</ul><h4 class="jobSectionHeader">Qualifications &amp; Experience &ndash; Secretary and Office Administration</h4><ul>
<li>Minimum of 2 years of experience in a secretarial or administrative support role.</li>
<li>Experience in a fast-paced, professional office environment is highly desirable.</li></ul></div>

Rgheeb

Rgheeb is seeking a dedicated and efficient Secretary to enhance our administrative team. In this role, you will play a pivotal part in facilitating smooth office operations, providing vital support for daily administrative tasks. Your responsibilities will include managing schedules, coordinating meetings, communicating effectively with team members and clients, and ensuring that all office processes run seamlessly. The ideal candidate will have strong organizational skills, a proactive mindset, and the ability to handle confidential information with discretion. Join us at Rgheeb and be a vital component of our driven team!
 
Key Responsibilities: 
<ul>
<li>Manage and maintain executive schedules, including appointments and meetings.</li>
<li>Prepare and edit correspondence, communications, presentations, and other documents.</li>
<li>Handle incoming calls and inquiries, directing them to the appropriate departments.</li>
<li>Organize and coordinate travel arrangements and itineraries.</li>
<li>Establish and maintain filing systems, ensuring easy access to important documents.</li>
<li>Provide support for special projects and assist team members as needed.</li>
<li>Ensure a high level of confidentiality regarding sensitive information.</li>
</ul>
Requirements: 
<ul>
<li>Proven experience as a Secretary or in a similar administrative support role.</li>
<li>Strong organizational and multitasking abilities.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Detail-oriented with a strong sense of responsibility.</li>
<li>Ability to work independently and as part of a team.</li>
<li>High school diploma required; additional training or certifications in office administration are a plus.</li>
<li>Saudi National</li>
<li>Resident of Riyadh</li>
</ul>

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