department secretary

Bayhealth

<p></p><div><div><p>If you care about the opportunity to grow, to make a difference, to build a future and a life, then we just might have the career for you. Care to talk?
 </p></div><div><p>Bayhealth Medical Center is Central and Southern Delaware&rsquo;s healthcare leader with hospitals in Dover and Milford, a s well as stand -alone Emergency Department in Smyrna and a hybrid E mergency Department and Urgent Care in Milton . We offer various practice settings throughout Kent and Sussex Counties. Bayhealth Medical Center Kent Campus is 90 minutes from Philadelphia, Washington, DC and Baltimore . Our Sussex Campus is 30 minutes to the Delaware beaches and relaxation in the sand!
</p></div><p></p><div><p>Bayhealth Medical Center offers a competitive salary and comprehensive benefits package (for eligible positions) including:
</p></div><p></p><div><ul><li>Generous Paid Time Off and Paid Holidays
</li><li>Matching 401(k)/403(b) Plans
</li><li>Excellent Health, Dental, and Vision
</li><li>Disability and Life Insurance options
</li><li>On Site Child Care
</li><li>Educational Reimbursement
</li><li>Health Care and Dependent Care Flex Spending Accounts
</li><li>Plus, an array of Voluntary Benefits to include Critical Care Coverage and more!
</li></ul></div><p></p><p><b>Location: Kent Campus Hospital
</b></p><p><b>Status: </b>Full Time 72 Hours
</p><p><b>Shift: </b>Days
</p><p><b>SALARY RANGE: </b>19.66 - 29.49HOURLY<br>
<br>
</p><p><b>General Summary:
</b></p><p></p><p>The ED Unit Secretary greets staff, patients and visitors and helps as needed. They help to maintain compliance with applicable regulatory requirements including, but not limited to CMS, Joint Commission, HIPPA and EMTALA were obtained. Helps to prepare, comply, and maintain patient and operational records in the unit. Performs general secretarial and clerical duties. Coordinates clerical duties of a diverse and confidential nature to maintain efficiency of patient care areas. Place all transfers in the EMTALA Log. Serves as the liaison between physicians and other facilities to coordinate transfers and transportation. Transcribe and communicate physician orders in a timely manner, assuring accuracy and compliance with current policies and procedures. Communicates all alerts to appropriate physicians, surgeons, and other team members.<br>
</p><br>
<p></p><p><b>Responsibilities:
</b></p><p>1. Ensure that all consults are placed to the proper group/ physician within in a timely manner, as to not delay patient care.
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2. Ensure that all alerts and codes (head, heart, stroke, gray, blue and rapids) are placed in proper mechanism or called to operator (Page Gate or perfect serve).
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3. Notify the trauma surgeon and all appropriate departments for all trauma alerts/ codes, by utilizing the trauma notification check list, ensure that every call is documented with the time the call was placed and with whom you spoke with. If trauma surgeon is in the OR, go down the trauma doctor list until a doctor can be found to come in and cover.
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4. Initiate transfer calls to other facilities for ED doctors. If patient is to be transferred, ensure that the appropriate imaging (if any) is secured and provided to assigned RN; imaging should also be pushed to the receiving facility. Printing and organizing the chart for transfers that includes an EMTALA, face sheet, and any other pertinent documents.
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5. Contacting Air Methods for all patients that require flight; if all options are exhausted, look at ground options to secure transport.
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6. Ensure that all consults are placed to the proper group/ physician within in a timely manner, as to not delay patient care.
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7. Function as liaison for ED physicians when making calls to other physicians and facilities to attain vital information for patient; ensure that all requested call backs are returned within 15 minutes. If calls are not returned within time frame, facilitate additional call.
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8. Maintain call log for doctors that include name of doctor contacted, time contacted, time call was returned, and if multiple calls were required.
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9. Direct all incoming calls from physicians, NP&rsquo;s, and PA&rsquo;s to an ED physician so that report can be given on expected patients.
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10. Call Real Radiology to get CT &amp; X-ray results per physician request.
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11. Notify respiratory for all orders placed by physician (breathing treatments, ABG/ VBG, inhaler requests, Bi-Pap, etc.)
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12. Call materials for replacement crash carts and airway boxes; contact Agility to acquire pumps for the department and notifying plant operations when tube system goes down, call bell system isn&rsquo;t working or when the tv in patients&rsquo; rooms aren&rsquo;t working.
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13. Coordinate with security to make them aware when there is inmate on site and notify them once patient is moved to floor.
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14. Contact police when we receive shooting or stabbing victims and follow proper protocol for calling in additional doctors for mass casualties and Medical Examiner and PCP for expired patients.
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15. Complete deceased log which includes death certificates, transit form, body release form, rhythm strip form, and printing the patient expiration document from Epic.
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16. Collect paperwork from all pods, registration, swing, and mental wellness unit and place in medical records bin to be collected in morning or place in mail for DMV.
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17. Confirm that the admission board is complete and up to date, to include that all IMC and ICU patients are updated for billing purposes. This board should also have the consulting physicians, if any, as well as room numbers.
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18. Complete charging for DME closet using Motion MD.
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19. Handle multi line phone system; utilize fax machine, call bells, and actively listen to the EMS radio for priority one patients and notify the appropriate departments (trauma doctor, respiratory, anesthesia) while ensuring that all APC/physician/nurses/techs phones are accounted for and fully charged for the beginning of the shift.
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20. All other duties assigned, within the scope and range of job responsibilities.<br>
<br>
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</p><p><b>Required Education, Credential(s) and Experience:
</b></p><ul><li>Education: High School Diploma or GED
<br>
</li><li>Credential(s): Basic Life Support
<br>
</li><li>Experience:
<p><b>Required: </b>At least 3 years of medical experience; working in a medical office, registration, scheduling, or front office. At least 2 years of Customer service experience.
</p></li></ul><p><b>Preferred Education, Credential(s) and Experience:
</b></p><ul><li>Education: Certificate Program Medical Terminology
<br>
</li><li>Credential(s): Certified Nursing Assistant
<br>
</li><li>Experience:
</li></ul><p>To view a full list of all open position at Bayhealth, please visit:
</p><p>https://apply.bayhealth.org/join/</p></div>

Emergency Department Unit Secretary

Emirates Fire Fighting Equipment Factory (FIREX)

<p><b>Objective:</b></p><p>providing a full range of secretarial and administrative support activities, inclusive of</p><p>highly confidential and sensitive matters to ensure smooth operation of the designated</p><p>department.</p><p><b>Qualifications:</b></p><p>1.	Minimum of 5 years&rsquo; experience as a secretary</p><p>2.	Bachelor's degree in business administration, marketing, or related field</p><p>3.	Arabic language is an advantage</p><p>4.	Excellent interpersonal skills</p><p>5.	Highly self-motivated</p><p>6.	Strong verbal and written communication skills</p><p>7.	Proficient in Microsoft Office</p><p>Job Type: Full-time</p><p>Ability to commute/relocate:</p><ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Preferred)</li></ul><p>Experience:</p><ul><li>Secretary: 5 years (Preferred)</li></ul>

Secretary

Schenectady City School District

<div><p>DISTINGUISHING FEATURES OF THE CLASS: This position involves responsibility for performing a variety of complex and confidential secretarial duties and more difficult office assignments for a department head. The incumbent establishes office procedures, implements policies and procedures, resolves day-to-day operational problems and organizes and coordinates the administrative activities in the department. The work involves the exercise of independent judgment in giving out information regarding departmental policies and practices and in planning the routine of an office, this position differs from that of Executive Secretary I by virtue of broader project and/or supervisory responsibilities, independence in carrying out tasks and the size of the department or unit. General supervision is received from the department head. General supervision may be exercised over a variety of clerical employees. The incumbent does related work as required.
</p><p>TYPICAL WORK ACTIVITIES:</p>
<ul><li>Serves as secretary and office manager to a department head;</li>
<li>Assists in the development of the department's budget;</li>
<li>Maintains financial records and prepares annual financial reports;</li>
<li>Collects financial and statistical data used in preparing reports, budget requests and other various studies;</li>
<li>Organizes and compiles the data for analysis by the department head;</li>
<li>Orients and trains new employees;</li>
<li>Oversees various financial accounts and ledgers and insures proper expenditures;</li>
<li>Supervises and assigns work to subordinate clerical employees;</li>
<li>Screens telephone calls to the department head and responds to appropriate inquiries;</li>
<li>Relieves department head of office detail by making appointments, receiving calls and referring them to the proper persons;</li>
<li>Answers requests for administrative information and prepares office reports;</li>
<li>Opens, reviews, sorts and distributes the mail in accordance with staff assignments;</li>
<li>Organizes and coordinates the administrative action in the department, including handling incoming correspondence and drafting responses, and researching background information;</li>
<li>Organizes, plans and schedules demanding workloads for timely completion;</li>
<li>Designs and maintains office files;</li>
<li>Schedules meetings and maintains department head's calendar;</li>
<li>May operate word processing equipment in the performance of daily tasks;</li>
<li>Performs a variety of related duties as required.</li>
</ul><p>FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Thorough knowledge of office terminology, procedures and equipment; thorough knowledge of business arithmetic and English; thorough knowledge of the organization, functions, laws, policies and regulations of the agency; ability to handle office detail independently, including composition of important letters and memorandum; ability to plan and supervise the work of others; ability to understand and carry out complex oral and written directions; ability to operate word processing equipment or a microcomputer; ability to interact in a professional manner with the public regarding various concerns; ability to establish effective working relationships with a variety of people at all levels of the organization; personal integrity necessary to maintain confidentiality pertaining to office matters.</p><b><br>
Job Qualifications</b><p><br>
(a) Graduation from a regionally accredited or New York State registered two year college or university with an Associate's Degree in Secretarial Science or a related field and three years of clerical experience; or</p>
<p>(b) Graduation from high school or possession of a high school equivalency diploma and five years of clerical experience.</p>
<p>(c) An equivalent combination of training and experience as defined by the limits of (a) and (b) above.</p><br>
<p></p><p>NOTE: The essential functions of this job are determined by the department/jurisdiction where the job is located.</p><b><br>
Application Deadline:</b>03/27/2026<br>
<b>Civil Service Title:</b> Executive Secretary II</div>

Executive Secretary II

MEC Group

<p>We are looking to hire an Secretary with exceptional administrative and clerical skills. She is expected to multi-task and work well under pressure in a fast-paced environment.</p><p>To ensure success, she should be organized, have superb research skills, and must be exceptional communicators with a keen interest in providing reliable and accurate support to executives and management while working with confidential information. She should possess incredible problem solving and office coordination skills, and exhibit excellent time management.</p><p><b>Executive Secretary Responsibilities:</b></p><ul><li>Performing accurate research and analysis.</li><li>Coordinating arrangements, meetings, and/or conferences as assigned.</li><li>Taking dictation and writing correspondence.</li><li>Compiling, proofreading, and revising drafts of documents and reports.</li><li>Daily record keeping and filing of documents.</li><li>Preparing reports, presentations, and correspondence accurately and swiftly.</li><li>Creating and organizing information, and generating reference tools for easy use.</li><li>Answering and screening telephone calls, and responding to emails, messages, and other correspondence.</li><li>Operating and maintaining office equipment.</li><li>Managing a busy calendar, meeting coordination, and travel arrangements.</li><li>Professionally greeting and receiving guests and clients.</li><li>Ensuring efficient and effective administrative information and assistance.</li></ul><p>Job Type: Full-time</p><p>Pay: AED4,000.00 - AED5,000.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Application Question(s):</p><ul><li>How much is your salary expectation?</li><li>Are you willing to attend an interview in Abu Dhabi?</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>secretary: 3 years (Preferred)</li></ul><p>Work Location: In person</p>

Executive Secretary-Own visa

OBAIDALLA TECHNICAL ENGINEERING

<p>Location: UAE<br/>Salary: AED 2,500 &ndash; 3,000</p><p>We are currently looking for a dedicated and experienced <b>Secretary</b> with 2&ndash;3 years of UAE experience to join our growing team.</p><p><b>Requirements:</b></p><ul><li>2&ndash;3 years of UAE experience as a Secretary</li><li>Background in <b>Real Estate and Maintenance companies</b> is mandatory</li><li>Strong knowledge of <b>Microsoft Excel</b> and MS Office applications</li><li>Fluent in <b>English</b> with excellent communication skills</li><li>Well-organized, professional, and able to handle administrative tasks efficiently</li></ul><p>If you meet the above qualifications and are ready to join immediately, please send your CV to:</p><p><b>info@obaidalare.ae</b></p><p>Only shortlisted candidates will be contacted.</p><p>Job Type: Full-time</p>

kMNA lAWYERS & LEGAL CONSULTANTS

<p>Our company is looking to hire a Secretary to join our team in Abu Dhabi. Arabic language proficiency is required. The ideal candidate should be organized, detail-oriented, and capable of supporting lawyers with administrative and legal documentation tasks in a professional legal environment.</p><p>Key Responsibilities</p><ul><li>Handle client communications and professional correspondence</li><li>Maintain and organize legal records, files, and documentation</li><li>Manage office emails, phone calls, and administrative documentation</li></ul><p>Requirements</p><ul><li>Previous experience as a <b>Secretary</b> or <b>Administrative Secretary</b> (experience in a law firm is preferred)</li><li>Knowledge of <b>accounting or financial administrative tasks</b></li><li><b>Fluency in Arabic is mandatory</b>; English proficiency is an advantage</li><li>Proficiency in <b>Microsoft Office (Word, Excel, Outlook)</b></li><li>Strong organizational, multitasking, and time-management skills</li><li>Excellent communication skills with the ability to handle confidential information professionally</li><li>Ability to manage sensitive information with professionalism and discretion</li><li>Ability to manage multiple tasks and perform effectively in a fast-paced environment</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: AED3,000.00 - AED3,500.00 per month</p><p>Work Location: In person</p>

Michigan State University

<div></div><div><div><div><div><div><ul><li>East Lansing, Michigan, United States
</li> </ul></div><div></div><div><ul><li>Veterinary Teaching Hospital 10046906
</li> </ul></div><div></div><div><ul><li>Area of Interest: Office/Clerical Support
</li> <div></div><li>Area of Interest: Veterinary/Animal Care
</li> <div></div><li>Full Time/Part Time: Full Time (90-100%)</li></ul><div></div><div><div><b><br>
</b></div>
 </div></div><div></div><div><ul><li>Support Staff
</li> </ul></div><div></div><div><ul><li>Opening on: Mar 18 2026
</li> <div></div><li>Closing at: Mar 24 2026 - 23:55 EDT
</li> </ul></div><div></div><div><ul><li>10
</li> </ul></div><div></div><div><ul><li>Salary Commensurate with Experience
</li> </ul></div><div></div><div><ul><li>College Of Veterinary Medicine
</li> <div></div><li>1116698</li></ul></div></div><div></div><div><div><div><b><br>
</b></div></div><div></div><div><b>
</b></div></div><div><h3 class="jobSectionHeader"><b>Working/Functional Title</b></h3>
<p>
Executive Secretary II</p>
<h3 class="jobSectionHeader"><b>
Position Summary</b></h3>
<p>
The Michigan State University Veterinary Medical Center is seeking a resourceful, detail-oriented individual to perform administrative support in the role of Executive Secretary II to the Director. The Executive Secretary II frequently interacts with staff, chairs, directors, faculty, University administrators, professional veterinary organizations, students, and the public while representing the Veterinary Medical Center and the College of Veterinary Medicine in a professional manner. The Executive Secretary II utilizes extensive knowledge and understanding of the Veterinary Medical Center, College, and University policies and administrative procedures to respond to inquiries and to initiate appropriate action. This position may require some evening and weekend work as necessary while attending professional veterinary medical functions.</p>
<h3 class="jobSectionHeader"><b>
Minimum Requirements</b></h3>
<p>
Knowledge normally acquired through a high school education with coursework in word processing, typing, and grammar; five to eight years of related and progressively more responsible or expansive work experience in maintaining account ledgers, word processing, editing, composing correspondence, taking dictation, spreadsheet, database, desktop publishing, and/or presentation software; or an equivalent combination of education and experience.</p>
<h3 class="jobSectionHeader"><b>
Equal Employment Opportunity Statement</b></h3>
<p>
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.</p>
<h3 class="jobSectionHeader"><b>
Special Instructions</b></h3>
<p>
Please provide a cover letter, resume and three professional references.</p>
<h3 class="jobSectionHeader"><b>
Work Hours</b></h3>
<p>
STANDARD 8-5</p>
<h3 class="jobSectionHeader"><b>
Website</b></h3>
<div><p><b>
HTTPS://CVM.MSU.EDU/VMC</b></p></div>
<h3 class="jobSectionHeader"><b>
Bidding eligibility ends March 24, 2026 at 11:55 P.M.</b></h3></div></div></div></div>

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