department secretary

Giffin Graphics

Urgently Looking for Secretary Duties and Responsibilities of Secretary to Department Manager<ul><li>Administrative Support</li><li>Provide comprehensive secretarial and administrative assistance to the Department Manager.</li><li>Manage and organize daily schedules, meetings, and appointments.</li><li>Prepare, draft, and format correspondence, reports, presentations, and other documents.</li><li>Communication &amp; Coordination</li><li>Handle incoming calls, emails, and correspondence on behalf of the manager.</li><li>Coordinate between the department and other internal teams or external parties.</li><li>Relay accurate and timely information to stakeholders.</li><li>Meeting &amp; Event Management</li><li>Schedule, coordinate, and prepare agendas for meetings.</li><li>Record, transcribe, and distribute meeting minutes.</li><li>Arrange logistics for departmental events, workshops, and conferences.</li><li>Document &amp; Records Management</li><li>Maintain accurate filing systems (electronic and physical) for confidential and sensitive information.</li><li>Track and monitor departmental reports, deadlines, and follow-ups.</li><li>Ensure proper documentation control and retrieval.</li><li>Travel &amp; Logistics</li><li>Arrange travel itineraries, accommodations, and transportation for the manager.</li><li>Prepare expense claims, reimbursements, and travel reports.</li><li>Operational Support</li><li>Quotation Preparation</li><li>Assist in preparing departmental budgets, reports, and presentations.</li><li>Support in following up on projects, tasks, and key deliverables assigned by the manager.</li><li>Confidentiality &amp; Professionalism</li><li>Handle sensitive and confidential information with discretion.</li><li>Represent the manager professionally in all interactions.</li></ul>Job Type: Full-time

Secretary

ahlibank

<div>
 
 
 SUMMARY OF ROLE:
 
 
 
 Providing administrative support and performing numerous secretarial duties including scheduling appointments, arranging meetings, writing correspondence, editing, emailing, handling visitors (internal and external), routing callers &amp; all routine correspondence, handling incoming/ outgoing local &amp; long distance calls, answering questions &amp; requests, and follow up with stakeholders. Moreover, to facilitate all requirements, ensuring optimal utilization of time. The Executive Secretary handles sensitive and confidential information, makes independent decisions, and exercises judgment in handling day-to-day tasks.
 
 
 Responsible for managing and coordinating various administrative tasks, ensuring the smooth functioning of the department, and acting as a liaison between the department and internal/external stakeholders.
 
 
 
 
 
 
 KEY RESPONSIBILITIES:
 
 
 
 
 Administrative Support
 
 
 
 &bull; Manage and maintain the calendar, schedule appointments, meetings, and travel arrangements.
 
 
 &bull; Prepare agendas, presentations, reports, and other documents for meetings.
 
 
 &bull; Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
 
 
 &bull; Review, prioritize, and distribute documents and materials.
 
 
 &bull; Follow up on action items from meetings and ensure timely completion.
 
 
 
 
 
 
 Communication and Coordination
 
 
 
 &bull; Serve as the primary point of contact for screening calls, inquiries, and requests.
 
 
 &bull; Maintain effective communication with internal departments, external clients, and stakeholders.
 
 
 &bull; Facilitate communication with staff members, relaying messages and directives accurately.
 
 
 
 
 
 
 Information Management
 
 
 
 &bull; Organize and maintain electronic and physical files, documents, and records.
 
 
 &bull; Conduct research, gather data, and prepare reports or presentations as required.
 
 
 &bull; Maintain confidentiality of sensitive information and exercise discretion in handling confidential matters.
 
 
 &bull; Stay updated with organizational policies, procedures, and industry developments.
 
 
 
 
 
 
 Meeting and Event Management
 
 
 
 &bull; Coordinate and arrange meetings, conferences, and special events.
 
 
 &bull; Prepare meeting agendas, compile necessary materials, and record minutes.
 
 
 &bull; Arrange logistics, including venue selection, catering, and audiovisual setup.
 
 
 &bull; Assist in organizing events, seminars, and conferences.
 
 
 
 
 
 
 Office Management
 
 
 
 &bull; Ensure the smooth operation of the office.
 
 
 &bull; Coordinate with IT and support staff to resolve office-related issues.
 
 
 
 
 
 
 Relationship Management
 
 
 
 &bull; Build and maintain strong relationships with internal and external stakeholders.
 
 
 &bull; Interact professionally and courteously with clients, visitors, and personnel at all levels.
 
 
 &bull; Handle requests and inquiries promptly and professionally.
 
 
 
 
 
 
 Special Projects
 
 
 
 &bull; Assist with special projects, research initiatives, and ad-hoc assignments as required.
 
 
 &bull; Undertake additional responsibilities and support other team members when necessary.
 
 
 &bull; Act as a liaison between the office and various business functions.
 
 
 
 
 
 
 Requirements
 
 
 
 &bull; Bachelor&rsquo;s Degree.
 
 
 &bull; Minimum of 5 years of experience as an executive secretary, administrative assistant, or similar role.
 
</div>

Executive Secretary

venusgroupuae

Female Secretary with good communication &amp; correspondence skills and minimum 1-2 years experience in construction industry is required for company based in Abu Dhabi. VISIT VISA are welcome to apply.Job Type: Full-timePay: AED3,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>secretary: 3 years (Required)</li></ul>

maryana group

Job Title: Executive Secretary (Female &ndash; Omani Nationals Only) Location: Muscat, OmanJob DescriptionWe are seeking a professional and well-presented Omani female Executive Secretary to join our team. The role requires strong organizational skills, attention to detail, and the ability to manage office responsibilities efficiently.Key Responsibilities<ul><li>Manage calendars, appointments, and meetings.</li><li>Handle correspondence, documentation, and filing systems.</li><li>Prepare reports, presentations, and letters in English.</li><li>Coordinate travel arrangements and office logistics.</li><li>Welcome and assist visitors with professionalism.</li><li>Maintain confidentiality and ensure smooth office operations.</li><li>Requirements</li><li>Nationality: Omani (Female only).</li><li>Experience: Minimum 3 years in a secretary or administrative role.</li><li>Language: Fluent in English (spoken &amp; written).</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Strong communication and interpersonal skills.</li><li>Professional appearance and presentation.</li></ul>Salary &amp; Benefits<ul><li>Salary Range: 700 &ndash; 1,100 OMR (depending on experience).</li><li>Health insurance, annual leave, and other company benefits.</li></ul>How to ApplyPlease send your CV with photo to: hr@alsprt.com +968 91239934Job Type: Full-timePay: RO600.000 - RO800.000 per month

ARDENT TALENT PARTNERS

Admin Secretary &ndash; BahrainKey Requirements:&middot; Graduate, preferably with accounts knowledge.&middot; Minimum 5 years of experience with strong communication skills.&middot; Front desk management and secretarial support experience.&middot; Proficiency in accounts input and payroll data entry preferred.&middot; Excellent organizational skills with ability to handle correspondence, documentation, and daily office coordination.&middot; Candidates currently based in Bahrain will be given preference.Job Type: Full-timePay: BD250.000 - BD350.000 per monthApplication Question(s):<ul><li>How many years of Secretary experience you have?</li><li>Do you have experience in front-desk / reception management?</li><li>Do you have basic accounts or payroll knowledge?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>

Administration Secretary

GG TRADING DMCC

Position Overview: Executive Secretary Responsibilities:<ul><li>Manage the executive&rsquo;s calendar, meetings, and travel.</li><li>Handle phone calls, emails, and correspondence.</li><li>Prepare documents, presentations, and reports.</li><li>Arrange meetings, events, and coordinate logistics.</li><li>Maintain confidentiality and accurate filing systems.</li><li>Assist with personal tasks and errands.</li><li>Conduct research and prepare summaries.</li><li>Liaise with clients and stakeholders.</li></ul>Job Type: Full-timePay: Up to AED7,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Executive Secretary: 3 years (Required)</li></ul>Language:<ul><li>Russian Langauge (Required)</li></ul>

Aquagas L.L.C

Full job description: (Secretary / Procurement Assistant)Company Description:Aquagas is specialized Multi-National company providing top of the range materials and cost-effective products in collaboration with the world&rsquo;s leading manufacturers. We also manufacture first class plumbing installation and water technology systems.AQUAGAS PLASTIC INDUSTRIES LLC is a leading manufacturer of high-quality construction materials and advanced engineering solutions based in Dubai, United Arab Emirates. The company specializes in manufacturing pipes and fittings for various applications in residential, commercial, and industrial developments. AQUAGAS is an ISO Certified Company and adheres to international quality standards, ensuring timely delivery and exceptional service for its customers.Role Descriptions.This is a full-time on-site role for an Administrative Secretary/Procurement assistant.<ul><li>Maintain and update filing systems (electronic and hard copy) in compliance with company standards.</li><li>Coordinate with cross-functional teams&rsquo; contractors, clients, to align project goals and resolve issues.</li><li>Prepare, review, and manage project-related documents, correspondence, and official communications.</li><li>Providing support to managers and executives, preparing quotations, LPO's</li><li>Coordinating appointments, meetings and managing calendars.</li><li>Handle incoming and outgoing communication (letters, emails, memos) efficiently and professionally.</li><li>Answer and direct phone calls, respond to emails, and manage inquiries complaints, providing excellent service to clients</li><li>Support Sales team, finance, and operations teams with administrative tasks</li><li>Assist in preparing presentations, proposals, and company reports</li><li>Liaise with suppliers, service providers, and external stakeholders</li><li>Ensure compliance with company policies and confidentiality protocols</li></ul>Required Qualifications &amp; Skills<ul><li>Minimum 3 years of experience as a Secretary in the construction industry.</li><li>Diploma or degree in Business Administration or a related field.</li><li>Strong command of MS Office (Word, Excel, PowerPoint, Outlook); experience with project management or document control tools is a plus.</li><li>Exceptional organizational, communication, and multitasking skills.</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthExperience:<ul><li>Secretary / Procurement Assistant: 3 years (Preferred)</li></ul>

Search 9325+ Department secretary jobs near you this September. New roles added regularly across leading industries. Apply today.

9325 department secretary jobs NEAR_ME

Secretary

Executive Secretary

Secretary

Executive Secretary

Administration Secretary

Executive Secretary

Secretary