department secretary

anekor

Job description:We are urgently hiring for Executive Secretary for one of our client from Real Estate Industry.Responsibilities:<ul><li>Organize and maintain legal agreements, property documentation, and ensure proper record archiving.</li><li>Manage calendars, schedule meetings, and coordinate communication between department.</li><li>Prepare, review, and format property documents, sales reports, and client presentations.</li><li>Serve as the primary contact for clients, providing prompt and professional responses to inquiries.</li><li>Maintain accurate and updated records of clients, contacts, and correspondence.</li></ul>Requirements:<ul><li>Education: Graduation/Masters</li><li>Minimum 5 years of proven experience in the real estate industry as an Executive Secretary.</li><li>Excellent communication and presentation skills.</li></ul>Salary: 100kJob Type: Full-timePay: Up to Rs100,000.00 per monthWork Location: In person

Executive Secretary

Arab Contractors (Dubai) LLC

The role of a Secretary at a major international construction company like Arab Contractors (Dubai) LLC is a key administrative support position, often reporting to a Senior Manager, Department Head, or Project Director. This role requires exceptional organizational skills, professionalism, and the ability to handle confidential and critical documents.Here is a detailed Job Description (JD) for a Secretary at Arab Contractors (Dubai) LLC:<h2>Secretary Job Description</h2><h3>Company:</h3>Arab Contractors (Dubai) LLC<h3>Department:</h3>Varies (e.g., Administration, Technical Office, Project Management)<h3>Job Summary:</h3>The Secretary provides comprehensive administrative, secretarial, and organizational support to the assigned Manager or Department. The role is essential for maintaining efficient office operations, managing critical documentation, and facilitating professional communication both internally and externally.<h3>Key Responsibilities:</h3><h4>1. Administrative and Office Management</h4><ul><li>Correspondence: Manage all incoming and outgoing correspondence (emails, letters, faxes, memos), drafting responses on behalf of the Manager, ensuring proper formatting, grammar, and professionalism.</li><li>Filing and Documentation: Establish and maintain an efficient and confidential physical and electronic filing system for all official documents, contracts, reports, and project records.</li><li>Office Supplies: Monitor and manage the inventory of office supplies, placing and tracking orders to ensure the team is always adequately equipped.</li><li>Visitor Management: Act as the first point of contact for the Manager/Department, greeting visitors, answering and screening phone calls, and directing inquiries to the appropriate personnel.</li></ul><h4>2. Schedule and Meeting Coordination</h4><ul><li>Calendar Management: Proactively manage and coordinate the Manager&#x27;s complex calendar, scheduling internal and external meetings, appointments, and project reviews.</li><li>Meeting Preparation: Prepare meeting agendas, compile and distribute pre-reading materials, arrange the meeting space (including necessary equipment/refreshments), and take accurate and comprehensive minutes of meetings.</li><li>Travel Arrangements: Handle and coordinate all travel logistics for the Manager and/or department staff, including flights, accommodation, transportation, and visa documentation.</li></ul><h4>3. Document Control and Report Generation</h4><ul><li>Document Preparation: Prepare, format, proofread, and edit a variety of official documents, including reports, presentations (e.g., PowerPoint), contracts, proposals, and internal memos, ensuring they adhere to company standards.</li><li>Confidentiality: Handle sensitive information and confidential project, company, or personnel data with the utmost discretion and integrity.</li><li>Reports: Assist in gathering data and compiling routine reports (daily/weekly/monthly progress reports, status updates) for submission to senior management or external stakeholders.</li></ul><h4>4. Team and Project Support</h4><ul><li>Liaison: Coordinate and follow up on actions and communications between the Manager&#x27;s office and other departments (e.g., Finance, HR, Technical Office, Site Teams) to ensure deadlines are met.</li><li>Subcontractor/Supplier Coordination: Assist with administrative coordination related to subcontractors, vendors, and suppliers, which may include assisting with tracking documentation or initial Local Purchase Order (LPO) preparation.</li><li>Special Projects: Provide administrative support for various special projects, events, or official company functions as required.</li></ul>

Secretary

<div>Title:
Secretary
Provide administrative or secretarial support to a department and/or Manager. Typical duties include general clerical, receptionist and project based work. Responsibilities may be unique to a specific function or department such as Procurement or Engineering, but are mainly administrative in nature. Under fairly close supervision, works to complete defined tasks in accordance with standard procedures requiring some knowledge of general office procedures. Supports general business operations by providing simply administrative support activities. Basic oral and written communication skills are required. The skills acquired for this job are typically acquired through a high school diploma and 2+ years of experience.</div>

4A General Contracting and Real Estate LLC

Job Title: Secretary Department: Administration / Office Support Reports To CEO, Managing Director &amp; Engineers,Job Summary:The Secretary provides administrative and clerical support to ensure the smooth operation of the general contracting and real estate office. The role involves handling communication, preparing documents, assisting with project coordination, and maintaining organized records for office and site operations.Key Responsibilities:<ul><li>Handle all incoming and outgoing communications such as phone calls, emails, and correspondence.</li><li>Prepare and format letters, memos, quotations, invoices, and other company documents.</li><li>Maintain organized filing systems for contracts, project documents, and employee records (both hard and soft copies).</li><li>Schedule and coordinate meetings, appointments, and site visits for engineers and management.</li><li>Prepare and monitor daily and monthly timesheets for laborers and site staff.</li><li>Communicate regularly with engineers for site project updates, work progress, and manpower status.</li><li>Assist in the preparation of project reports, submittals, and related documentation.</li><li>Record and distribute meeting minutes to concerned departments.</li><li>Maintain and update company records, employee attendance, and petty cash reports.</li><li>Coordinate with suppliers, subcontractors, and clients for administrative requirements.</li><li>Ensure timely renewal of company documents such as trade licenses, insurances, and employee visas.</li><li>Support HR and Accounting departments with clerical tasks such as document scanning, filing, and data entry.</li><li>Monitor and maintain office supplies and ensure proper documentation of office purchases.</li><li>Handle confidential and sensitive information with professionalism and discretion.</li><li>Perform other administrative tasks as required by management.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per month

Brown University Health

<div>SUMMARY: 
The legal secretary provides on-site administrative support for the Brown University Health law department. The legal secretary is highly responsive, effectively and efficiently managing their workload while exercising a high level of discretion when handling sensitive and confidential information. 
Brown University Health employees are expected to successfully role model the organization's values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers and one another. 
 
In addition to our values, all employees are expected to demonstrate the core Success Factors which tell us how we work together and how we get things done. The core Success Factors include: 
 
Instill Trust and Value Differences 
Patient and Community Focus and Collaborate 
PRINCIPAL DUTIES AND RESPONSIBILITIES: 
Preparing documents quickly and accurately; proofreading own and others' work; answering phones promptly with a friendly, professional tone, gathering information sufficient to prepare helpful, timely, accurate messages; promptly performing administrative tasks. 
Manages calendars for attorneys, ensuring all details are anticipated, arranged and well-coordinated, including, among other things, all meeting logistics (AV requirements, catering, other special needs) and preparation of meeting minutes. 
Preparing or coordinating copy and print jobs, reviewing for accuracy; and coordinating mail/shipping needs. 
Maintaining accurate and well-organized physical and electronic files.
Creating positive outcomes by assuring following through and being accountable; embracing change; and handling other tasks related to managing attorneys&rsquo; client relationships.
Displaying a cooperative spirit and fostering a positive work environment; working collaboratively as part of the support team, proactively backing up other department members; ensuring accuracy and completeness of all work being produced by a team of which the legal assistant is a part; assisting co-workers with overflow. 
Works independently with confidence, knows when to reach out for supervision; conveys a poised, positive, professional image to attorneys, staff and visitors, and takes pride in being part of Brown University Health and its law department. 
Embraces new technical solutions and incorporates them into new and existing processes; attends available training to maintain required skill level of software applications. 
Provides information or resolves matters according to established policies, with an ability to draw on knowledge of Brown University Health&rsquo;s departments, hospitals and relationships with outside agencies and organizations. 
May help monitor budget, review purchase requisitions and maintain accurate financial records on departmental expenses. 
May assume regular responsibility for recurring projects or programs requiring knowledge of department or corporate operations and the use of independent judgment. 
Maintain office supplies, reordering at consistent with needs and budgeted allowances. 
Performs other related duties as required. 
BASIC KNOWLEDGE and EXPERIENCE: 
At least 2 years of experience as a Legal Secretary or in a similar role within a law firm or legal department of a corporation. 
Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook (email and calendar), OneNote, Teams, and OneDrive. Proficient in Adobe.
Notary Public certification preferred 
Skills
<ul><li>Excellent communication skills, both verbal and written.</li><li>
Attention to detail with the ability to handle difficult situations and meet varying deadlines.</li><li>
High level of discretion and a detail-oriented approach when handling sensitive information.</li><li>
Interpersonal skills with the ability to work with personnel at all levels.</li><li>
Strong proofreading and editing skills.</li><li>
Ability to work independently with minimal supervision.</li><li>
Demonstrated ability to handle multiple tasks concurrently.</li><li>
Willingness to learn new skills</li></ul> 
WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS: 
Work is performed in a typical office environment. 
INDEPENDENT ACTION: 
Performs independently within department policies and procedures; refer specific problems to supervisor where clarification of departmental policies and procedures may be required. 
 
SUPERVISORY RESPONSIBILITY: 
None.
Pay Range:
$23.81-$39.28
EEO Statement:
Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment. 
Location:
Headquarters - 593 Eddy Street Providence, Rhode Island 02903
Work Type:
M_F 8:00am-5:00pm
Work Shift:
Day
Daily Hours:
8 hours
Driving Required:
No</div>

Legal Secretary

Rawmatco

SecretaryWe are seeking a professional and well-organized Secretary to provide administrative and clerical support to our office. The successful candidate will be responsible for managing correspondence, scheduling meetings, preparing documents, maintaining records, and ensuring efficient day-to-day operations.Requirements:<ul><li>Strong organizational and time-management skills</li><li>Proficiency in MS Office and office equipment</li><li>Excellent written and verbal communication skills</li><li>Attention to detail and a high level of professionalism</li></ul>Job Type: Full-timePay: AED2,800.00 - AED3,000.00 per month

I Cabinets

Join our dynamic team at a leading custom furniture company in Bahrain! We're looking for a proactive and professional Executive Secretary to support our CEO and ensure smooth executive-level operations.Key Responsibilities:<ul><li>Manage the CEO&rsquo;s daily schedule, meetings, calls, and appointments.</li><li>Organize and attend executive meetings.</li><li>Handle the CEO&rsquo;s email and confidential correspondence professionally.</li><li>Prepare reports, presentations, and coordinate with internal departments.</li><li>Welcome and host VIP clients, investors, and business partners.</li><li>Follow up on delegated tasks and ongoing projects.</li><li>Arrange travel logistics for the CEO (flights, hotels, visas, etc.).</li></ul>Qualifications:<ul><li>Diploma or bachelor's degree in business administration or related field.</li><li>Minimum of 3 years of experience as an executive secretary, preferably in a commercial setting.</li><li>Fluent in both Arabic and English (spoken and written).</li><li>Excellent organizational, communication, and time management skills.</li><li>High level of professionalism and confidentiality.</li><li>Proficient in Microsoft Office</li></ul>To Apply:Please send your CV to:hrcareersjobs10@gmail.comJob Type: Full-time

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