department secretary

BH.NS Engineering Consultants

<p><b>Technical &amp; Tender Department Secretary (Head Office)</b></p><p>Bachelor's degree &amp; other qualifications, 8-10 years&rsquo; experience preferably UAE / Gulf with Engineering Consultant / Contracting companies.</p><ul><li>Responsible for handling Tender work, <b>LOA, CSA for Clients i.e. EMAAR, DAMAC </b>etc and Sub-consultants.</li><li>Responsible for the timely, accurate and efficient preparation and management of documents, control, prepare and distribute correspondence, memos and forms, control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments</li><li>Attending calls, taking messages and handling correspondence professionally, maintaining diaries and arranging appointments, organizing and serving meetings (producing agendas and taking minutes) typing, preparing and collating reports, managing databases filing.</li><li>Having knowledge of handling minor issues of IT will be an advantage.</li><li>Direct contact person for coordination from Sites RE, DC Engineers &amp; IT Support team.</li><li>Undertake general receptionist duties, advanced user of Microsoft Office etc. Competency to detail &amp; accuracy, ability to handle multitasks and work under pressure, prioritizing work schedules, Fluent in English with excellent communication skills both (Written &amp; Verbal) - <b>Salary AED 4,000 &ndash; 6,000 (all inclusive</b>).</li></ul><p>Note: &quot; Preferred Immediate joining&quot; The above job description for the above positions is intended to outline the general responsibilities and qualifications. Actual responsibilities may vary based on the specific requirements of the company and projects.</p><p>If you find your profile fits the above-mentioned criteria, please forward your resume to: careers@bh-ns.com, only shortlisted candidates will be contacted.</p><p>Job Type: Full-time</p><p>Pay: AED 4,000.00 &ndash; AED 6,000.00 per month</p><p>Job Type: Full-time</p><p>Pay: AED4,000.00 - AED6,000.00 per month</p>

Technical & Tender Department Secretary (Head Office)

معهد الصناعات الغذائية-Food Industries Polytechnic

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 We are seeking a highly organized and proactive Secretary to join our team in Alkharj City, Riyadh Region. The ideal candidate will play a crucial role in providing administrative support to ensure the smooth operation of our office.
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  Key Responsibilities
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   Manage and organize schedules, appointments, and meetings for the team.
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   Prepare and maintain accurate records, reports, and documentation.
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   Handle correspondence, including emails and phone calls, efficiently and professionally.
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   Assist in the preparation of presentations and other office materials.
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   Coordinate office activities and events to promote a positive work environment.
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   Maintain office supplies and inventory, ensuring availability as needed.
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   Perform various administrative tasks as assigned by management.
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  Qualifications
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   Proven experience as a secretary or in a similar administrative role.
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   Strong organizational and multitasking skills.
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   Excellent written and verbal communication abilities.
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   Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
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   Ability to maintain confidentiality and handle sensitive information.
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   High school diploma; additional qualifications as a personal assistant or secretary are a plus.
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 If you are a dedicated professional looking to contribute to a dynamic team in Alkharg City, we encourage you to apply and join us in achieving our goals.
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Secretary

Qatar Factory (NAFFCO)

<p>Job Opening: Secretary</p><p><b>Location:</b> Doha<br/><b>Employment Type:</b> Full-time</p><p>About the Role</p><p>We are seeking a highly organized and detail-oriented <b>Secretary</b> with a minimum of 2 years of professional experience. The ideal candidate will provide administrative support to ensure the smooth operation of our office, handling day-to-day tasks with efficiency and professionalism.</p><p>Key Responsibilities</p><ul><li>Manage correspondence: Draft, review, and distribute emails, letters, and other communications.</li><li>Schedule management: Organize meetings, appointments, and maintain calendars.</li><li>Document preparation: Prepare reports, presentations, and maintain filing systems.</li><li>Office coordination: Liaise with staff and external partners to ensure seamless communication.</li><li>Record keeping: Maintain accurate records and databases.</li><li>Administrative support: Assist with travel arrangements, expense reports, and other tasks as needed.</li></ul><p>Requirements</p><ul><li>Minimum 2 years of experience in a secretary or administrative role.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong organizational skills with attention to detail.</li><li>Excellent communication skills, both written and verbal.</li><li>Ability to multitask and prioritize effectively in a fast-paced environment.</li><li>Professional demeanor and confidentiality in handling sensitive information.</li><li>Must have a valid QID and NOC</li></ul><p>Job Type: Full-time</p><p>Pay: QAR2,500.00 - QAR3,000.00 per month</p>

Emirates Talent Solution

<p><b>Position Title:</b> Executive Secretary - Signage<br/><b>Location:</b> Sharjah, UAE<br/><b>Industry:</b> Signage / Media / Advertising<br/><b>Job Type:</b> Full-time | Permanent<br/><b>Salary:</b> Competitive (based on experience)</p><p><b>About the Role:</b><br/>We are seeking a highly organized and professional <b>Executive Secretary</b> to provide comprehensive administrative and secretarial support to senior management in the signage industry. The ideal candidate will manage daily coordination, communication, and documentation while maintaining strict confidentiality and efficiency.</p><p><b>Key Responsibilities:</b></p><ul><li>Provide full administrative and secretarial support to senior management.</li><li>Manage calendars, meetings, appointments, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, and official documents.</li><li>Handle emails, phone calls, and internal/external communication professionally.</li><li>Maintain and organize physical and digital filing systems.</li><li>Coordinate with internal departments, clients, suppliers, and authorities.</li><li>Assist in preparing contracts, quotations, and project documentation.</li><li>Ensure confidentiality of sensitive company and executive information.</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or a related field.</li><li><b>5&ndash;7 years of experience</b> as an Executive Secretary or Personal Assistant, preferably in signage, advertising, or a related industry.</li><li>Excellent verbal and written communication skills in English (Arabic is a plus).</li><li>Strong command of MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent organizational, multitasking, and time-management skills.</li><li>Familiarity with UAE business practices and documentation is preferred.</li></ul><p><b>Core Competencies:</b></p><ul><li>Professional communication and coordination</li><li>Strong administrative and organizational skills</li><li>High attention to detail and accuracy</li><li>Ability to work independently and under pressure</li><li>Discretion and confidentiality</li></ul><p><b>What We Offer:</b></p><ul><li>Competitive salary package</li><li>Professional and stable work environment</li><li>Long-term career growth opportunities</li></ul><p>Job Type: Full-time</p><p>Pay: Rs80,000.00 - Rs100,000.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Karachi: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Experience:</p><ul><li>Advertising : 5 years (Required)</li></ul><p>Language:</p><ul><li>English (Required)</li></ul><p>Work Location: In person</p>

Executive Secretary - Signage

Qatar National Bank

<div></div><div><div><ul><li><div><b>Business Unit</b>
</div><div>QNB - Qatar
</div></li><li><div><b>Division</b>
</div><div>General Services
</div></li><li><div><b>Department</b>
</div><div>General Services
</div></li><li><div><b>Location</b>
</div><div>Doha, Qatar
</div></li><li><div><b>Closing Date</b>
</div><div>03-Dec-2026
</div></li></ul></div><div><div><h5 class="jobSectionHeader"><b>About QNB</b></h5>
<p>Established in 1964 as the country&rsquo;s first Qatari-owned commercial bank, QNB Group has steadily grown to become the largest bank in the Middle East and Africa (MEA) region.</p>
<p>QNB Group&rsquo;s presence through its subsidiaries and associate companies extends to more than 31 countries across three continents providing a comprehensive range of advanced products and services. The total number of employees is more than 28,000 serving up to 20 million customers operating through 1,000 locations, with an ATM network of 4,300 machines.</p>
<p>QNB has maintained its position as one of the highest rated regional banks from leading credit rating agencies including Standard &amp; Poor&rsquo;s (A), Moody&rsquo;s (Aa3) and Fitch (A+). The Bank has also been the recipient of many awards from leading international specialised financial publications.</p>
<p>Based on the Group&rsquo;s consistent strong financial performance and its expanding international presence, QNB currently ranks as the most valuable bank brand in the Middle East and Africa, according to Brand Finance Magazine.</p>
<p>QNB Group has an active community support program and sponsors various social, educational and sporting events.</p>
</div></div><div><div><div><h5 class="jobSectionHeader"><b>Role Summary</b></h5>
</div><div><p>The role of the Secretary is primarily to support the General Manager in day to day tasks by providing secretarial and administrative assistance, and secondly to assist the Senior Leadership Team where required. The role of the Secretary is to also ensure that the good image of QNB is enhanced through efficient and timely actions.</p><p></p>
</div></div><div><div><h5 class="jobSectionHeader"><b>Role Decription</b></h5>
</div><div><div>You will provide support to the General Manager in their day to day tasks, organising agendas, trips, writing mails/couriers and preparation of documents/meeting materials, presentations and assisting on general Branch administration matters. You will interact proactively with the various departments within the Branch and the Head Office to ensure smooth communication.</div><p>
You will arrange regular travel itineraries &ndash; flights, hotels, cars etc., and prepare materials and itineraries for those trips. You will manage complex diaries and organize internal and external meetings, including client meetings, senior management functions, and video/conferences calls. In addition, you will handle incoming and outgoing correspondence.</p><p>
You will provide support to senior VIP visits to Head Office including travel logistics and schedules etc.</p>
</div></div><div><div><h5 class="jobSectionHeader"><b>Qualifications</b></h5>
</div><div><ul><li>Bachelor Degree
</li><li>2 years of experience in admin roles; the successful candidate will demonstrate Secretarial / PA experience within a service oriented organization, preferably in the financial services industry.
</li></ul></div></div><div><div><h5 class="jobSectionHeader"><b>Note: you will be required to attach the following:</b></h5>
</div><div><div><ul><li>Resume/CV</li></ul>
<ul><li>Copy of Passport or QID
</li></ul><ul><li>Copy of Education Certificate</li></ul></div></div></div></div></div><div></div>

Grand Global FZE

<p>We are seeking a highly organized and professional <b>Secretary to the CEO</b> to provide comprehensive administrative and executive support. The ideal candidate must be fluent in <b>Arabic and French</b> and capable of handling confidential information with the highest level of professionalism.</p><p><b>Key Responsibilities</b></p><ul><li>Manage the CEO&rsquo;s calendar, appointments, meetings, and travel arrangements</li><li>Act as a primary point of contact between the CEO and internal/external stakeholders</li><li>Prepare, translate, <b>draft official documents</b>, and proofread correspondence, reports, and presentations</li><li>Handle confidential documents and sensitive information with discretion</li><li>Organize and attend meetings, take minutes, and follow up on action items</li><li>Manage phone calls, emails, and official communications on behalf of the CEO</li><li>Coordinate with departments to ensure smooth daily operations</li><li>Maintain organized filing systems (physical and digital)</li><li>Assist with special projects and ad-hoc administrative tasks as required</li></ul><p><b>Required Qualifications</b></p><ul><li>Proven experience as an Executive Secretary, Personal Assistant, or similar role</li><li><b>Fluency in Arabic and French is mandatory</b></li><li>Good command of English is highly preferred</li><li>Strong organizational, time-management, and multitasking skills</li><li>Excellent communication and interpersonal abilities</li><li>High level of professionalism, confidentiality, and attention to detail</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li></ul><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED4,000.00 per month</p><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Secretary: 1 year (Preferred)</li></ul><p>Language:</p><ul><li>French (Required)</li><li>English (Required)</li><li>Arabic (Required)</li></ul>

Executive Secretary

The University of Lahore

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   Job Summary:
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  The Executive Secretary will serve as the key point of contact, ensuring seamless communication and coordination with internal departments and external stakeholders. The role is responsible for managing correspondence, maintaining and organizing schedules, and coordinating appointments, meetings, and events with efficiency and professionalism. The Executive Secretary will also handle travel arrangements and prepare reports, presentations, agendas, and briefing materials, ensuring accuracy, confidentiality, and timely delivery. In addition, the role will support follow-up on key action items, track progress on ongoing initiatives, and assist in maintaining organized documentation and records.
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   Job Requirements
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   Bachelor&rsquo;s or Master&rsquo;s degree in Business Administration, Management, or a related field.
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   Minimum 3&ndash;5 years of experience in executive-level administrative or coordination roles.
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   Excellent written and verbal communication skills.
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   Strong organizational, multitasking, and time-management abilities.
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   High level of professionalism and attention to detail.
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   Proficiency in MS Office Suite.
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 </p>
</div>


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