departmental secretary

MSAD 15

<div></div><div><ul><div><div>JobID: 269</div></div><br>
<p></p><div><div><b>
Position Type:</b><br>
 Secretarial/Clerical/Secretary<br>
</div><div><b>
Date Posted:</b><br>
 4/13/2026<br>
</div><div><b>
Location:</b><br>
 Dunn School</div><div><b><br>
MSAD15</b><br>
<b>*Anticipated* Lead Secretary</b><br>
<b>Gray-New Gloucester ~ Dunn School</b><br>
<br>
MSAD 15 is anticipating seeking a dynamic candidate to fill the Lead Secretary position at the Burchard A. Dunn School.<br>
This full-time, year-round position acts as the primary administrative support and office manager, coordinating daily operations, managing student records, and handling communication between staff, parents, and administration.<br>
The successful candidate will work closely with administration, must be flexible, communicate in a clear and friendly manner with all stake holders, and have the ability to multitask in a faced paced environment.<br>
Essential skills for this position include, but are not limited to, strong organizational skills, strong written and verbal communication, and a strong command of technology and technology based education platforms.<br>
School secretary experience preferred.<br>
<br>
If you feel you are the right person for the job please apply at https://msad15.org/employment/ .<br>
Applicants must hold a current State of Maine Department of Education Criminal History Record Check prior to employment.<br>
EOE</div></div></ul></div><p></p>

Anticipated* Lead Secretary

180 Water

<p><b>Overview</b><br/>We are seeking a proactive and organized Office Secretary to join our dynamic team! This vital role ensures the smooth operation of daily office functions, providing exceptional administrative support and customer service. The ideal candidate will thrive in a fast-paced environment, demonstrating excellent organizational skills, strong communication abilities, and a positive attitude. As an Office Secretary, you will be the first point of contact for visitors and clients, managing multiple responsibilities with efficiency and professionalism.</p><p><b>Duties</b></p><ul><li>Greet visitors and clients at the front desk with a friendly and professional demeanor, ensuring a welcoming environment</li><li>Manage multi-line phone systems, directing calls accurately and courteously while maintaining excellent phone etiquette</li><li>Handle data entry, filing, and document proofreading to ensure accuracy and organization across all records</li><li>Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools to prepare reports, correspondence, and schedules</li><li>Maintain calendar management for appointments, meetings, and events to optimize office productivity</li><li>Support bookkeeping tasks using QuickBooks or similar accounting software to assist with invoicing and expense tracking</li><li>Perform general clerical duties such as photocopying, faxing, mailing, and inventory management of office supplies</li><li>Provide customer support by addressing inquiries promptly and professionally, ensuring high levels of satisfaction</li><li>Assist with office management tasks including organizing files, managing office equipment, and coordinating maintenance requests</li></ul><p><b>Skills</b></p><ul><li>Proven experience in office administration or clerical roles with strong organizational skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications</li><li>Familiarity with QuickBooks or other bookkeeping software for basic financial tasks</li><li>Excellent phone etiquette with experience managing multi-line phone systems</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively</li><li>Strong typing skills combined with attention to detail for proofreading and data entry tasks</li><li>Knowledge of medical or dental receptionist procedures is a plus but not required</li><li>Exceptional time management skills to prioritize tasks efficiently in a busy environment</li><li>Personal assistant or medical receptionist experience is advantageous for supporting various administrative functions</li></ul><p>Join us as an Office Secretary and be part of a vibrant team dedicated to delivering outstanding service while supporting the seamless operation of our office. Your energy, organization skills, and commitment will make a meaningful difference every day!</p><p>Pay: $18.00 - $22.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Office Secretary

ADAMZ IT SOLUTIONS

<ul><li><b>Job Title: Office Admin cum Secretary</b></li><li><b>Job Location : Musaffah 39, Abudhabi</b></li><li><b>Gender preference : Male</b></li><li><b>Company : ADAMZ IT SOLUTIONS</b></li></ul><p><b>Job Responsibilities:</b></p><p>- Handle general administrative and secretarial duties</p><p>- Manage <b>emails and phone calls</b> with customers, partners, and suppliers<br/>- Handle <b>MCC-related tasks including email communication, document submissions, AutoCAD drawings, and inspection coordination.</b><br/>- Assist with <b>basic accounting tasks</b><br/>- Prepare <b>ads, flyers, and document templates</b><br/>- Use <b>AI tools </b>to assist with office work, content preparation and <b>social media marketing</b><br/>- Coordinate with administrative and technical teams to schedule meetings, projects, works, etc.</p><p><b>Requirements:</b></p><p>- <b>3+ years experience</b> in office coordination and administration</p><p>- Knowledge of <b>basic accounting and AutoCAD</b><br/>- Experience with <b>AI tools</b><br/>- Skills in <b>designing </b>ads and flyers<br/>- Good <b>communication</b> and organizational skills<br/>- Ability to handle <b>MCC</b> and other <b>government / legal works</b><br/>- Ability to work independently and as part of a team, with good <b>leadership</b> qualities.</p><p>If interested, plz WhatsApp your CV and cover letter to adamzitsrecruitment@gmail.com or via WhatsApp to +971526521362</p><p>Job Types: Full-time, Permanent</p><p>Pay: AED2,000.00 - AED2,500.00 per month</p><p>Application Question(s):</p><ul><li>Do you know Basic accounting and Autocad? </li><li>Which are the AI softwares and tools that you specialize in? </li></ul><p>Experience:</p><ul><li>Administrative : 1 year (Preferred)</li></ul><p>Work Location: Remote</p>

Admin cum Secretary

Frederick County Public Schools

<div></div><div><ul><div><div>JobID: 17751</div></div><br>
<p></p><div><div><b>
Position Type:</b><br>
 Secretarial/Clerical/Secretary - 12-Months<br>
</div><div><b>
Date Posted:</b><br>
 4/13/2026<br>
</div><div><b>
Location:</b><br>
 Tuscarora High School<br>
</div><div><b>
Date Available:</b><br>
 06/01/2026<br>
</div><div><b>
Closing Date:
</b><br>
 04/21/2026<br>
</div>
 <b>Work Year Calendar and Hours</b><br>
<ul><li>12-month position (244 days / year), 7 hours per day</li>
<li>Daily Work Hours: <b>TBD</b></li>
</ul>
<br>
<i>For more information about employee benefits please go to: </i><i>www.fcps.org/benefits</i><br>
<br>
<b>Salary</b><br>
<ul><li>Support Salary Scale Grade S10: <b>$26.80 per hour; starting</b></li>
</ul>
<br>
<i>Under the Fair Labor and Standards Act this position is </i><b><i>non-exempt</i></b><i> from overtime. Actual salary placement will be in accordance with the salary procedures of the Frederick County Public School System. </i>P<i>lease see linked salary scale for the full range.</i><br>
<br>
<b>Role</b><br>
<br>
Under the direction of the Principal, this position manages the main office of a school and renders administrative assistance to the principal and other members of the school staff. This position requires a high level of secretarial skill and experience.<br>
<br>
<b>Essential Functions</b><br>
<br>
Reporting directly to the Principal, the Administrative Secretary performs the following duties:<br>
<ul><li>Uses experience and judgment to resolve problems and prioritize work on behalf of the school.</li>
<li>Maintains proficiency in the use of technology to meet administrative needs.</li>
<li>Maintains consistent and reliable attendance.</li>
<li>Manages an office under the direction of an Administrator; trains and supervises staff.</li>
<li>Maintains financial records/reports, payroll records, school funds, and student activity funds.</li>
<li>Composes routine correspondence.</li>
<li>Orders and receives supplies and checks invoices.</li>
<li>Prepares, types, and proofreads letters, memos, reports and presentations, observations and evaluations.</li>
<li>Effectively uses the automated purchasing system, student information system, and substitute calling system.</li>
<li>Maintains filing systems, attendance reports, logs, and trip records.</li>
<li>Answers telephone, takes messages, greets visitors, makes appointments, and gives information.</li>
<li>Distributes mail and supplies.</li>
<li>Prepares materials for meetings, conferences, and workshops.</li>
<li>Operates various office machines and trains others.</li>
<li>Assists in scheduling use of facilities.</li>
<li>Maintains property accountability.</li>
<li>Assists with student registration.</li>
<li>Assists with procuring substitutes.</li>
</ul>
<br>
<b>Performs other duties as assigned by the Principal.</b><br>
<br>
<b>Required Qualifications</b><br>
<ul><li>High school diploma or equivalent (G.E.D.).</li>
<li>Five (5) years of secretarial experience.</li>
<li>Demonstrated proficiency in the use of office technology to meet administrative needs.</li>
<li>Demonstrated ability to effectively use word processing, database, spreadsheet, and email software.</li>
<li>Demonstrated ability to maintain confidentiality.</li>
<li>Demonstrated ability to communicate clearly and concisely in oral and written form.</li>
<li>Demonstrated ability to work under pressure and maintain flexibility.</li>
<li>Demonstrated strong human relations skills.</li>
<li>Demonstrated proficiency in business math.</li>
<li>Capable of performing the essential functions of the position with or without reasonable accommodations.</li>
<li>Regular and predictable attendance.</li>
</ul>
<br>
<b>Preferred Qualifications</b><br>
<ul><li>Working knowledge of the general organization and functions of the major units of FCPS.</li>
<li>Demonstrated net keyboard rate of 55 words per minute, demonstrated proofreading proficiency, and creation of a table in a word processing program.</li>
<li>Demonstrated ability to prepare bank deposits, and post debits and credits to the financial records.</li>
<li>Demonstrated ability to manage the office, train, and supervise staff.</li>
<li>Demonstrated ability to anticipate work demands and to be pro-active.</li>
<li>Demonstrated evidence of continuous professional growth.</li>
<li>Demonstrated strong human relations skills, with adults and students, which have created a positive and inviting work environment.</li>
<li>Demonstrated ability to work independently with a minimum of supervision.</li>
<li>Familiarity with the FCPS policies, goals and programs.</li>
</ul>
<br>
<b>FREDERICK COUNTY PUBLIC SCHOOLS IS AN EQUAL OPPORTUNITY EMPLOYER</b><br>
<br>
<b>THIS JOB DESCRIPTION HAS BEEN WRITTEN TO INDICATE THE GENERAL NATURE AND LEVEL OF WORK PERFORMED BY AN EMPLOYEE HOLDING THIS POSITION. IT IS NOT WRITTEN TO INCLUDE OR BE INTERPRETED TO INCLUDE A COMPREHENSIVE INVENTORY OF ALL DUTIES, RESPONSIBILITIES, AND QUALIFICATIONS REQUIRED OF THE EMPLOYEE. NOTHING IN THIS DESCRIPTION RESTRICTS MANAGEMENT&rsquo;S RIGHT TO ASSIGN OR REASSIGN DUTIES AND RESPONSIBILITIES OR ADD REQUIRED QUALIFICATIONS AT ANY TIME.</b></div></ul></div><p></p>

Administrative Secretary, School

Allentown School District

<div></div><div><ul><div><div>JobID: 4288</div></div><br>
<p></p><div><div><b>
Position Type:</b><br>
 Secretarial/Confidential Clerical<br>
</div><div><b>
Date Posted:</b><br>
 4/12/2026<br>
</div><div><b>
Location:</b><br>
 Administration Center - Allentown, PA</div><div><b><br>
Confidential Administrative Secretary</b><br>
Salary starting at: $40,000/yr.</div><div><b><br>
Qualifications:</b></div><ul><li>
Associates degree or equivalent from two-year college, business or technical school; or two to three years related experience and/or training; or equivalent combination of education and experience.</li><li>
Ability to read and comprehend complex instructions, correspondence, and memos. Ability to write correspondence.</li><li>
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.</li><li>
Satisfactory work record &amp; criminal/child abuse clearances (Acts 34 and 151).</li><li>
Proficient use of Microsoft Office programs, especially in Excel and Word. Must also be willing and able to become proficient in use of other software used by Department, including Human Resources Information Systems software.</li><li>
Consistent record of satisfactory work performance.</li><li>
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions</li></ul><div><b>
Summary</b></div><div>
The confidential administrative secretary will provide exceptional customer services to internal and external constituents and maintain confidentiality at all times in correspondence to Allentown School District's policies and procedures. The confidential administrative secretary will provide support with all areas of Human Resources, especially, recruitment and selection, on boarding, compliance, and electronic data and file retention.</div><div><b><br>
Essential Duties and Responsibilities</b></div><ul><li>
Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by supervisor.</li><li>
Assists in maintaining accurate records related to the supervisor's progress toward achieving identified goals.</li><li>
Assists with maintaining accurate entries and records in the Human Resources information system and employee files.</li><li>
Receives requests for FMLA leave and Sabbatical leaves from employees; prepares paperwork, forwards necessary documents, and processes completed documents to process such leave requests and processes Sick Bank applications.</li><li>
Receives and processes resignations/off-boarding for Act 93 &amp; AEA employees.</li><li>
Organizes and maintains an efficient file system and files correspondence and other records for the supervisor.</li><li>
Greets scheduled visitors and conducts them to appropriate areas or persons.</li><li>
Conducts research, and compiles and types statistical reports as required by the supervisor.</li><li>
Receives and processes teacher loan forgiveness applications, tuition pre-approval forms and reimbursement requests; copies and files completed documents.</li><li>
Coordinates and attends meetings with union representatives; prepares agendas, reserves and prepares facilities, and records minutes of meetings with supervisor and support/nonprofessional employee union representatives.</li><li>
Maintains accurate documentation in accordance with support/nonprofessional bargaining agreement requirements.</li><li>
Prepares outgoing mail and correspondence, including e-mail and faxes.</li><li>
Prepares items for the personnel section of the Board's monthly agenda for the Board's approval.</li><li>
Performs such other tasks and assumes such other responsibilities as assigned or delegated by the supervisor.</li></ul></div></ul></div><p></p>

Confidential Administrative Secretary

Tilke Focus Design

The Role
<br>We are looking for a reliable and organized Office Secretary to join our team at our Riyadh head office. The successful candidate will be the first point of contact for visitors and callers, and will provide essential administrative and secretarial support to ensure smooth day-to-day office operations. Key Responsibilities: - Manage the reception desk and greet visitors in a professional manner - Answer and direct phone calls, emails, and correspondence - Schedule and coordinate meetings, appointments, and travel arrangements - Maintain and organize office files, records, and documentation - Prepare letters, memos, reports, and other documents as required - Handle incoming and outgoing mail and courier services - Monitor and order office supplies as needed - Support various departments with general administrative tasks - Ensure the reception area is tidy and presentable at all times
<br><br>
Requirements
<br><b>Requirements:</b> - 0 to 2 years of experience in an administrative, secretarial, or receptionist role - Strong communication and interpersonal skills - Proficiency in Microsoft Office (Word, Excel, Outlook) - Well-organized with attention to detail - Ability to multitask and work in a fast-paced environment - Fluency in English
<br><br>
About the company
<br>Tilke Focus Design (TFD) is a multidisciplinary architecture and engineering consultancy headquartered in Riyadh, KSA formed through a strategic partnership between Tilke Engineers & Architects (Germany) and Focus Design Partners (Qatar). From high-performance racetracks to visionary urban planning and iconic hospitality projects, TFD brings together world-class precision and regional insight to deliver innovative, integrated design solutions.

Ameristar Oil LLC

<p><b>RESPONSIBILITIES </b></p><p>Answering the phone.</p><p>Taking orders from clients.</p><p>Billing/emailing clients.</p><p>Invoices on Quick Books.</p><p><b>WORK EXPERIENCE </b></p><p>Secretary, receptionist, and or office assistant experience.</p><p><b>SKILLS </b></p><p>Bilingual(Spanish/English)</p><p>Some to little experience with Quick Books.</p><p><b>EDUCATION</b></p><p>High school diploma</p><p>Job Type: Full-time</p><p>Pay: $15.00 - $17.50 per hour</p><p>Benefits:</p><ul><li>Employee discount</li></ul><p>Experience:</p><ul><li>Microsoft Office: 1 year (Required)</li><li>Customer Service: 1 year (Required)</li></ul><p>Work Location: In person</p>

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1241 departmental secretary jobs Near Me

Anticipated* Lead Secretary

Office Secretary

Admin cum Secretary

Administrative Secretary, School

Confidential Administrative Secretary

Office Secretary

Office Secretary