departmental secretary

Vaccine Industrial Company

<div>
 
 We are seeking a highly organized and proactive Secretary to provide comprehensive administrative support to our Research &amp; Development team. The ideal candidate will be detail-oriented, discreet, and comfortable working in a fast-paced, innovation-driven environment.
 
 
 Key Responsibilities
 
 <ul>
 <li>
 Manage and maintain executives' calendars, schedule meetings, and coordinate appointments
 </li>
 <li>
 Handle incoming and outgoing correspondence (emails, letters, calls) on behalf of the R&amp;D department
 </li>
 <li>
 Prepare, format, and proofread technical documents, reports, presentations, and meeting minutes
 </li>
 <li>
 Organize and maintain confidential files, records, lab documentation, and research archives
 </li>
 <li>
 Coordinate travel arrangements and itineraries for R&amp;D staff and visiting researchers
 </li>
 <li>
 Liaise with internal departments, external vendors, academic institutions, and regulatory bodies
 </li>
 <li>
 Assist in tracking research project timelines, deadlines, and deliverables
 </li>
 <li>
 Manage procurement of office and lab supplies; monitor departmental budgets and expenses
 </li>
 <li>
 Support organization of seminars, conferences, workshops, and R&amp;D review meetings
 </li>
 <li>
 Maintain confidentiality of proprietary research and sensitive company information at all times
 </li>
 </ul>
 
 Qualifications &amp; Requirements
 
 
 
 Education:
 
 Bachelor's degree in Business Administration, Office Management, or related field. Diploma in Secretarial Studies is an advantage.
 
 
 
 Experience:
 
 Minimum 2&ndash;4 years as a secretary or executive assistant; experience in a technical or R&amp;D environment is strongly preferred.
 
 
 
 Skills:
 
 
 <ul>
 <li>
 Excellent written and verbal communication in English
 </li>
 <li>
 Proficiency in MS Office Suite and document management systems
 </li>
 <li>
 Strong organizational and time-management skills
 </li>
 <li>
 High level of discretion with confidential information
 </li>
 <li>
 Familiarity with scientific terminology and research documentation is a plus
 </li>
 </ul>
 
 Competencies
 
 
 Attention to detail &middot; Proactive &amp; self-motivated &middot; Strong interpersonal skills &middot; Problem-solving &middot; Adaptability
 
 
 Salary 3K
 
</div>

Administrative Secretary

Middle East Builders Mechanical Group

Job description:Job Summary: We are seeking a reliable and detail-oriented Secretary to provide administrative and documentation support. The ideal candidate will assist with daily office operations, and confidential documentation while ensuring smooth communication within the organization.Key Responsibilities:<ul><li>Manage daily administrative and secretarial duties</li><li>Handle banking transactions, coordination with banks, and follow-ups</li><li>Assist with account-related paperwork, cheques, and payment processing</li><li>Schedule meetings, manage calendars, and prepare correspondence</li><li>Maintain accurate records and filing systems</li><li>Liaise with management, and external parties professionally</li><li>Ensure compliance with company policies and documentation requirements</li></ul>Qualifications &amp; Skills:<ul><li>Proven experience as a Secretary or Administrative Assistant</li><li>Knowledge of Accurate Filing/Documentation, Logistics Transaction and Preparation of Quotations</li><li>Strong organizational and time-management skills</li><li>Excellent written and verbal communication skills</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>High level of confidentiality and professionalism</li></ul>Immediate Joiner is preffered.Job Types: Full-time, PermanentJob Types: Full-time, Permanent

Document Controller / Secretary

gharafa bakery

Job Title: Secretary/CoordinatorAbout the RoleWe are seeking a proactive and organized Secretary/Coordinator to provide administrative support and oversee coordination tasks across departments. This role requires excellent communication skills, attention to detail, and the ability to manage multiple priorities effectively. The successful candidate will serve as a central point of contact, ensuring smooth operations and efficient workflow.Key Responsibilities<ul><li>Manage correspondence, including emails, phone calls, and official documents.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li><li>Prepare reports, presentations, and meeting minutes.</li><li>Maintain filing systems and ensure records are accurate and up to date.</li><li>Assist in handling confidential information with discretion.</li><li>Coordinate between departments to ensure timely completion of tasks and projects.</li><li>Track deadlines, deliverables, and follow-ups to support management.</li><li>Support event planning, logistics, and stakeholder communication.</li></ul>Qualifications<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Management, or related field (preferred).</li><li>Proven experience as a secretary, coordinator, or administrative assistant.</li><li>Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent organizational and multitasking abilities.</li><li>Strong communication and interpersonal skills.</li><li>Ability to work independently and collaboratively in a fast-paced environment.</li><li>Professional demeanor and problem-solving mindset.</li><li>Must have QID</li></ul>native arabic, and can speak English well also.Job Type: Full-timePay: From QAR3,000.00 per monthWork Location: In person

secretary or Admin

AC House company

A reputable company in the industrial sector is looking for a professional and experienced Secretary to join their team.<ul><li>Requirements:</li><li>Minimum 3 years of experience as a Secretary or Administrative Assistant</li><li>Previous experience in the industrial sector is mandatory</li><li>Strong organizational and communication skills</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Ability to handle correspondence, documentation, and scheduling</li><li>Experience in handling suppliers, quotations, and industrial documentation is a plus</li><li>Arabic speaker preferred (bilingual is an advantage)</li><li>Transferable Visa (18) preferred</li><li>Responsibilities:</li><li>Managing daily administrative and office tasks</li><li>Handling emails, calls, and official correspondence</li><li>Coordinating meetings and preparing reports</li><li>Maintaining filing systems and company records</li></ul>Job Type: Full-timePay: KD280.000 - KD300.000 per month

Secretary (Industrial Sector Background)

180 Water

Overview We are seeking a proactive and organized Office Secretary to join our dynamic team! This vital role ensures the smooth operation of daily office functions, providing exceptional administrative support and customer service. The ideal candidate will thrive in a fast-paced environment, demonstrating excellent organizational skills, strong communication abilities, and a positive attitude. As an Office Secretary, you will be the first point of contact for visitors and clients, managing multiple responsibilities with efficiency and professionalism.Duties<ul><li>Greet visitors and clients at the front desk with a friendly and professional demeanor, ensuring a welcoming environment</li><li>Manage multi-line phone systems, directing calls accurately and courteously while maintaining excellent phone etiquette</li><li>Handle data entry, filing, and document proofreading to ensure accuracy and organization across all records</li><li>Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools to prepare reports, correspondence, and schedules</li><li>Maintain calendar management for appointments, meetings, and events to optimize office productivity</li><li>Support bookkeeping tasks using QuickBooks or similar accounting software to assist with invoicing and expense tracking</li><li>Perform general clerical duties such as photocopying, faxing, mailing, and inventory management of office supplies</li><li>Provide customer support by addressing inquiries promptly and professionally, ensuring high levels of satisfaction</li><li>Assist with office management tasks including organizing files, managing office equipment, and coordinating maintenance requests</li></ul>Skills<ul><li>Proven experience in office administration or clerical roles with strong organizational skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications</li><li>Familiarity with QuickBooks or other bookkeeping software for basic financial tasks</li><li>Excellent phone etiquette with experience managing multi-line phone systems</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively</li><li>Strong typing skills combined with attention to detail for proofreading and data entry tasks</li><li>Knowledge of medical or dental receptionist procedures is a plus but not required</li><li>Exceptional time management skills to prioritize tasks efficiently in a busy environment</li><li>Personal assistant or medical receptionist experience is advantageous for supporting various administrative functions</li></ul>Join us as an Office Secretary and be part of a vibrant team dedicated to delivering outstanding service while supporting the seamless operation of our office. Your energy, organization skills, and commitment will make a meaningful difference every day!Pay: $18.00 - $22.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Office Secretary

Gulf Express Group

We're looking for Office Secretary cum Admin with knowledge in computer and good English communication. with 2 years experience at UAE. FEMALE Company Name: Gulf Express GroupIndustries: International Medical Tourism, Real Estate, Food and Beverage and General TradingWhatsApp: +971 50 755 5101Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthWork Location: In person

Mason City Clinic

<div>Thank you for your interest in employment with the Mason City Clinic. To be considered for employment, we must receive your completed employment application. You may pick up an application at our main clinic location at 250 S. Crescent Drive, Mason City, IA. We encourage all applicants to include a detailed resume&rsquo; showing all work experience, however it cannot be substituted for a completed employment application. Submit application: 

<h2 class="jobSectionHeader">
Benefits</h2>

Mason City Clinic offers a comprehensive benefits package to eligible employees. Generally, the benefits are effective the first of the month following date of hire. Our benefit package currently includes:
<div>
<div><ul><li>Health insurance</li>
<li>Dental insurance</li>
<li>Life insurance</li>
<li>Disability insurance</li>
<li>Accidental death and dismemberment insurance</li>
<li>Long-term care insurance</li>
<li>Paid time Off (PTO) plan (accrued vacation and sick time)</li>
</ul></div><div><ul><li>Jury duty leave</li>
<li>Paid holidays</li>
<li>Bereavement leave</li>
<li>Flexible spending accounts</li>
<li>401(k) profit sharing plan</li>
<li>Continuing education</li>
<li>License renewal reimbursement</li>
<li>On-site fitness center</li>
</ul>
</div></div>Generally, regular employees working 30 or more hours per week are eligible to participate in the benefits programs. Benefits and premiums are prorated for staff working less than 40 hours, although there are some minimum work-hour requirement policy restrictions by the insurance companies. This is only a summary of the benefits available. More detailed information will be provided at the time of interview. All benefits are provided at the discretion of the corporation and are subject to change.</div>
 <div><div><div>General Summary:
 
Under general supervision and in accordance with established policies and procedures, provides administrative
 
and clerical support to clinic physicians and the management team. Responsibilities include preparing and
 
distributing reports and correspondence, answering and screening telephone calls, greeting visitors, and
 
coordinating appointments and meetings. The position also assists with provider credentialing activities,
 
including license renewals and hospital re-credentialing applications, ensuring required documentation is
 
completed and submitted by established deadlines. Maintains administrative records and composes routine
 
correspondence as needed.
 
 
Principal Duties and Responsibilities: 
 
1. Provides administrative support to clinic physicians and management by preparing, photocopying,
 
distributing, and filing reports, correspondence, agendas, minutes, call schedules, and other documents. 
 
2. Answers and screens telephone calls, records messages, and answers and/or completes routine
 
questions and requests when possible. 
 
3. Greets visitors, obtains information, answers routine questions, provides assistance or directions, and
 
informs the necessary parties of the visitor's arrival. 
 
4. Contacts appropriate individuals to arrange various appointments, meetings, interviews, luncheons,
reservations, place advertisements, request services, and other events as directed. 
 
5. Assists the Administrator with department meetings by sending reminders, preparing agenda packets,
 
copying materials, and filing or scanning meeting documentation. 
 
6. Sorts, dates, and distributes incoming administrative and accounting mail. 
 
7. Creates, distributes, and updates monthly on-call schedules for designated departments. 
 
8. Assists with the new hire process by scheduling pre-employment health appointments, initiating
 
background checks, scheduling orientation, and completing E-Verify documentation.
9. Provides a portion of safety and compliance training for all newly hired staff. 
 
10. Tracks and files acknowledgment forms, performance reviews, training and/or certification completion
 
documents and other related HR paperwork.
11. Creates updates and maintains employment and other employment required files. 
 
12. Completes necessary paperwork for physicians and staff when they exit employment from the
</div></div><div><div>CLINIC Administrative Secretary I
 
JOB DESCRIPTION 
 
 
organization. 
 
13. Assists clinic staff with benefits-related questions and personnel paperwork as needed. 
 
14. Coordinates credentialing and licensing processes for physicians and advanced practice providers
 
(APPs), including assisting with applications for initial and renewal of professional licenses, insurance
 
enrollments, and hospital privileges. 
 
15. Obtains provider signatures, maintains copies of documentation, submits completed applications to
 
appropriate agencies, and monitors deadlines to ensure timely completion. 
 
16. Tracks provider certifications such as medical licenses, Basic Life Support (BLS), and mandatory
reporting requirements; notifies of upcoming expiration dates and records updated documentation. 
 
17. Collects and enters data into directories, databases and spreadsheet files such as addresses, license
 
numbers listing, expiration dates, physician continuing medical education (CME) hours, physician
 
curriculum vitae, expense reports, daily bulletin, feedback surveys, contracts and so forth in order to
 
update reports and files. 
 
18. Coordinates Resident Orientation training. Coordinates cleaning of resident apartments when current
 
resident is leaving. 
 
19. According to general guidelines, distributes building access cards and maintains up-to-date record of
 
same. 
 
20. Prepares greeting cards and routine correspondence for signature and mailing according to established
guidelines. 
 
21. Monitors office supply inventory and places orders for items requiring replenishment. 
 
22. Responsible for proper maintenance of equipment including changing toner cartridges, adding paper,
 
and so forth. Contacts appropriate repair personnel as necessary. 
 
23. Maintains strict confidentiality of personnel, provider, and organizational information. 
 
24. Conducts special projects and studies as directed by Clinic physicians and management. 
 
25. Actively participates in the process improvement initiatives and seeks to identify and resolve issues
 
through teamwork and collaboration. 
 
26. Assists with special projects and studies as assigned by clinic physicians or management.
27. Performs other duties as assigned.
</div></div><div><div>CLINIC Administrative Secretary I
 
JOB DESCRIPTION 
 
 
Knowledge, Skills and Abilities Required: 
 
1. Ability to read, write, comprehend and follow verbal or written instructions. Basic working-knowledge
 
of word processing and spreadsheet software. Ability to perform simple arithmetic calculations in order
 
to perform the duties described above. The knowledge, skills and abilities at this level are normally
 
acquired through completion of high school education plus six-twelve months of post-high school
 
business courses and/or a sufficient combination of work experience, training and/or education which
 
demonstrates possession of and competency in requisite knowledge, skills and abilities. 
 
2. Working knowledge of Microsoft Excel and Word software. 
 
3. Approximately six to twelve months of work-related experience necessary in order to become familiar
 
with Clinic physicians, personnel, and locations and to learn Clinic policies and procedures. 
 
4. Strong interpersonal skills necessary in order to interact with Clinic and public contacts in a courteous
 
and tactful manner when performing the duties described above. 
 
5. Analytical skills necessary in order to arrange appointments involving multiple participants, schedule
 
meetings, prioritize tasks to meet deadlines, maintain records, tabulate expenses, prepare reports, and
 
the like. 
 
6. Ability to sit and concentrate and pay close attention to detail for approximately seventy-five percent of
 
the time when gathering, assembling, tabulating, preparing reports, and so forth. 
:
 
 
Works in normal office environment where there are few, if any, physical discomforts due to dust, dirt, noise
 
and the like.
 
 
Reporting Relationships:
 
Reports to Administrator. 
 
Administrator
 
 
The above is intended to describe the general content of and the requirements for the performance of this job. It is not to be construed as an
 
exhaustive statement of duties, responsibilities or requirements. 
 
Revised 10/96
 
Revised 3/2008, 12/2013, 4/2015
 
Revised 7/2017
 
Revised 7/2020
 
Revised 3/2021
 
Reviewed 2/2022
 
Reviewed 10/2022
 
Revised 1/2023
 
Reviewed 10/2023, no chgs
 
Revised 3/11/2026
 
 
V:\M_TEAM\HR\JOB DESCRIPTIONS\Administrative Secretary I.doc
</div></div><div><div>CLINIC Administrative Secretary I
 
JOB DESCRIPTION 
 AND PHYSICAL DEMANDS WORKSHEET
Date: 12/2013
Job Title: Administrative Secretary Department: Administration
1. Physical Activities 
 
 
 
Does Not Occasionally Periodically Frequently Very frequently Continuously
Activity Apply (8-10%) (11-20%) (21-50%) (51-80%) (80% or
more)
 
 
Balancing X
 
 
Bending X
 
 
Climbing X
 
 
Crawling X
 
 
Crouching X
 
 
Kneeling X
 
 
Reading X
 
 
Sitting X
 
 
Squatting X
 
 
Standing X
 
 
Stooping X
 
 
Walking X
2. Lifting and/or Pushing and Pulling 
 
 
 
Does Not Occasionally Periodically Frequently Very frequently Continuously
Weight Apply (8-10%) (11-20%) (21-50%) (51-80%) (80% or
more)
 
 
0-10 pounds X
 
 
10-20 pounds X
 
 
20-30 pounds X
 
 
30-60 pounds X
 
 
Over 60 pounds X
</div></div><div><div>CLINIC Administrative Secretary I
 
JOB DESCRIPTION 
 
 
3. Carrying and/or Pushing Pulling 
 
 
Does Not Occasionally Periodically Frequently Very frequently Continuously
Weight Apply (8-10%) (11-20%) (21-50%) (51-80%) (80% or
more)
 
 
0-10 pounds X
 
 
10-20 pounds X
 
 
20-30 pounds X
 
 
30-60 pounds X
 
 
Over 60 pounds X 
 
4. Visual Activity 
 
 
Level Yes No Comment
 
 
Near Vision X
 
 
Far Vision X
 
 
Depth Perception X
 
 
Fine Discriminate Detail X
 
 
Color Vision X
 
 
Field of Vision X 
 
5. Auditory Activity 
 
 
Level Yes No Comment
 
 
Distinguish Sounds X
 
 
Distinguish Pitch X
 
 
Distinguish Tone X
 
 
Hear Speech X
</div></div><div><div>CLINIC Administrative Secretary I
 
JOB DESCRIPTION 
 
 
6. Sensory Activity (Touch &amp; Smell) 
 
 
Level Yes No Comment
 
 
Distinguish Hot &amp; Cold X
 
 
Distinguish Range of X
Temperature
 
 
Distinguish Surfaces X
 
 
Fine Motor Skills to Grasp X
 
 
Manual Dexterity X Keyboarding skills
 
 
Detect Odors X
 
 
Distinguish Odors X 
 
7. Verbal Activity 
 
 
Level Yes No Comment
 
 
Make Sounds X
 
 
Form Words X
 
 
Speak Loudly X
 
 
Speak Softly X 
 
8. Mental Activity 
 
 
Does Not Occasionally Periodically Frequently Very frequently Continuously
Activity Apply (8-10%) (11-20%) (21-50%) (51-80%) (80% or
more)
 
 
Performing X
detailed tasks
 
(bookkeeping,
transcribing, etc.)
 
 
Subjected to X
interruptions
 
 
Subjected to X
changing work
priorities
</div></div><div><div>9. Hazardous Conditions 
 
 
Does Not Occasionally Periodically Frequently Very frequently Continuously
Activity Apply (8-10%) (11-20%) (21-50%) (51-80%) (80% or
more)
 
 
Exposure to X
marked changes
in temperature &amp;
humidity
 
 
Exposure to X
electrical shock
 
 
Exposure to X
vapor, fumes &amp;
gases
 
 
Exposure to X
radiation
 
 
Exposure to X
infectious disease
 
 
Driving X
automotive equip.
 
 
Exposure to X
weather elements 
 
 
 
 
 
 
V:\M_TEAM\HR\JOB DESCRIPTIONS\Administrative Secretary 7-2020.doc</div></div></div>

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3482 departmental secretary jobs Near Me

Administrative Secretary

Document Controller / Secretary

secretary or Admin

Secretary (Industrial Sector Background)

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