departmental secretary

Metech

<p><b>We are looking for a highly organized and detail-oriented ADMIN AND SECRETARY to provide administrative and secretarial support to the office. The ideal candidate will be responsible for managing day-to-day administrative tasks, scheduling meetings, handling correspondence, and supporting internal teams to ensure smooth office operations</b>.<b>The role blends administrative excellence with strategic awareness, supporting and maintaining momentum across key initiatives and daily priorities.</b></p><p><b>Job Title: ADMIN AND SECRETARY</b></p><p><b>Location: Abu Dhabi, UAE</b></p><p><b>&ldquo;FLUENT ARABIC AN ADVANTAGE.&rdquo;</b></p><p><b>KEY RESPONSIBILITIES:</b></p><ul><li><b>Communication handling:</b> Act as the first point of contact for calls, emails, and correspondence. Draft, edit, and proofread letters, memos, and executive communications while maintaining strict confidentiality and professionalism.</li><li><b>Meeting support:</b> Prepare comprehensive meeting agendas, briefing materials, and presentation decks. Attend meetings when required to capture accurate minutes, track action items, and ensure timely follow‑up.</li><li><b>Office coordination:</b> Serve as a liaison between the Chief executiv officer and internal departments, external partners, and VIP visitors. Manage office logistics, coordinate appointments, and maintain a polished and welcoming executive environment.</li><li><b>Document management:</b> Organize and maintain digital and physical filing systems, ensuring secure handling of contracts, reports, and sensitive documents. Support document reviews and ensure version control.</li><li><b>Project assistance:</b> Assist the CEO with research, data gathering, and preparation of executive summaries, reports, and presentations. Provide support on special projects that require coordination, follow‑up, and cross‑departmental communication.</li><li><b>Confidentiality &amp; discretion:</b> Uphold the highest standards of integrity when handling confidential information, strategic documents, and sensitive discussions.</li></ul><p><b>QUALIFICATIONS &amp; EXPERIENCE</b>:</p><ul><li>Bachelor&rsquo;s degree or Diploma in Business Administration or related field</li><li>Proven experience in a similar administrative or secretarial role</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and time-management abilities</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Ability to multitask and work under pressure</li><li>Professional demeanor and positive attitude</li><li>Discretion and confidentiality are a must</li></ul><p><b>Work Location: In person.</b></p><p><b>Job Type: Full-time</b></p><p><b>IMMEDIATE JOINERS PREFFERED</b></p><p><b>&ldquo;FLUENT ARABIC AN ADVANTAGE.&rdquo;</b></p><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>What is your salary expectation?</li></ul><p>Work Location: In person</p>

ADMIN & SECRETARY

MSAD 15

<div></div><div><ul><div><div>JobID: 269</div></div><br>
<p></p><div><div><b>
Position Type:</b><br>
 Secretarial/Clerical/Secretary<br>
</div><div><b>
Date Posted:</b><br>
 4/13/2026<br>
</div><div><b>
Location:</b><br>
 Dunn School</div><div><b><br>
MSAD15</b><br>
<b>*Anticipated* Lead Secretary</b><br>
<b>Gray-New Gloucester ~ Dunn School</b><br>
<br>
MSAD 15 is anticipating seeking a dynamic candidate to fill the Lead Secretary position at the Burchard A. Dunn School.<br>
This full-time, year-round position acts as the primary administrative support and office manager, coordinating daily operations, managing student records, and handling communication between staff, parents, and administration.<br>
The successful candidate will work closely with administration, must be flexible, communicate in a clear and friendly manner with all stake holders, and have the ability to multitask in a faced paced environment.<br>
Essential skills for this position include, but are not limited to, strong organizational skills, strong written and verbal communication, and a strong command of technology and technology based education platforms.<br>
School secretary experience preferred.<br>
<br>
If you feel you are the right person for the job please apply at https://msad15.org/employment/ .<br>
Applicants must hold a current State of Maine Department of Education Criminal History Record Check prior to employment.<br>
EOE</div></div></ul></div><p></p>

Anticipated* Lead Secretary

Integral Care Medical Supply

<p>As a Secretary, you will play a crucial role in ensuring the smooth and efficient operation of the office or organization you work for. You will provide administrative and clerical support to management, staff, and clients, helping to create a productive and organized work environment. Your responsibilities will include managing communication, organizing files, scheduling appointments, and assisting with various administrative tasks as needed.</p><p><b>Job Description:</b></p><ul><li>Provide administrative and clerical support to ensure the efficient operation of the office.</li><li>Create, edit, and proofread documents, reports, and correspondence.</li><li>Maintain organized physical and electronic files, records, and databases.</li><li>Manage incoming and outgoing communications, including calls, emails, and mail.</li><li>Schedule appointments, meetings, and coordinate calendar activities.</li><li>Assist in travel arrangements, expense tracking, and reimbursement processing.</li><li>Perform various administrative tasks and special projects as assigned.</li></ul><p><b>Requirements:</b></p><ul><li>High school diploma or equivalent; additional education in office administration is a plus.</li><li>Proven experience as a secretary or administrative assistant.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong communication skills, both written and verbal.</li><li>Exceptional organizational and multitasking abilities.</li><li>Attention to detail, accuracy, and time management skills.</li><li>Discretion and ability to handle confidential information with professionalism.</li><li>Extensive knowledge of using Office</li></ul><p><b>Please send your CV on WhatsApp: 0097431017808</b></p><p>Job Type: Full-time</p><p>Ability to commute/relocate:</p><ul><li>Doha: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Work Location: In person</p>

SECRETARY

HCA Florida Mercy Hospital

<p></p><div><h5 class="jobSectionHeader"><b>Introduction</b></h5><p>
Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized. Submit your application for the opportunity below:Dept of Secretary Case mgmtHCA Florida Mercy Hospital</p><h5 class="jobSectionHeader"><b>
Benefits</b></h5><p>
HCA Florida Mercy Hospital offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:</p><ul><li>
Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.</li><li>
Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.</li><li>
Free counseling services and resources for emotional, physical and financial wellbeing<br>
</li><li>401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)<br>
</li><li>Employee Stock Purchase Plan with 10% off HCA Healthcare stock<br>
</li><li>Family support through fertility and family building benefits with Progyny and adoption assistance.<br>
</li><li>Referral services for child, elder and pet care, home and auto repair, event planning and more<br>
</li><li>Consumer discounts through Abenity and Consumer Discounts<br>
</li><li>Retirement readiness, rollover assistance services and preferred banking partnerships<br>
</li><li>Education assistance (tuition, student loan, certification support, dependent scholarships)<br>
</li><li>Colleague recognition program<br>
</li><li>Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)<br>
</li><li>Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.</li></ul><p>
Learn more about Employee Benefits</p><p><b><i>
Note: Eligibility for benefits may vary by location.</i></b><br>
</p><p>We are seeking a Department Secretary for our Case management team to ensure that we continue to provide all patients with high quality, efficient care. Did you get into our industry for these reasons? We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply!</p><h5 class="jobSectionHeader"><b>
Job Summary and Qualifications</b></h5><p></p><p>
The Case Management Dept. Secretary is responsible for providing support and assistance to the Director of Case Management, Manager of Case Management and the Case Management Department staff and is primarily responsible to coordinate the front office functions. Provides administrative support, data processing and integration of financial, medical staff and records data as a case management function. Responsibilities include handling incoming and outgoing department calls; coordinating schedules for meetings and events; taking minutes in staff meetings, assisting in special projects; ordering and maintaining office supplies; and interfacing with internal and external vendors. Responsible for timely processing of all departmental invoices. This position ensures the effective functioning and coordination of the main Case M Management office which serves as the entry point of patients, families, physicians and other customers and community representatives. This role includes ensuring that information is consistent and accurate in various computer programs, coordinating the information with various personnel and supporting the functions of Case Management to support the Case Management staff to support various hospital functions.</p><p></p><p><br>
 <b>Education and Exp</b></p><p></p><ul><li>
High School Diploma or equivalent Preferred</li><li>
Associates / Technical Preferred</li><li>
3-5 years Health Care Setting Preferred
</li><li>Previous secretarial experience required Required
</li><li>Proficient in Microsoft</li></ul><p></p><h6 class="jobSectionHeader"><b><br>
What qualifications you will need:</b></h6><p></p><p>
HCA Florida Mercy Hospital is a 488-bed facility. We are accredited by the Joint Commission and offer a wide range of medical specialties. These specialties include emergency care, heart, and vascular care. We are designated by the Joint Commission as a Primary Stroke Center. Other specialties include maternity and neonatal care. We are a Level II NICU hospital. HCA Florida Mercy Hospital is CARF accredited for inpatient rehabilitation. Our facility offers a Comprehensive Community Cancer Program. This program is accredited by the American College of Surgeons Commission on Cancer. We are affiliated with HCA Florida Healthcare Division. HCA Florida Mercy Hospital is sponsored by the Sisters of St. Joseph of St. Augustine, Florida. We serve as Miami-Dade County&rsquo;s only Catholic hospital. We follow the Catholic tradition of caring for God&rsquo;s people and providing spiritual support. We are dedicated to our mission of caring for the physical and spiritual needs of all the people we serve.</p>
<p>HCA Healthcare has been recognized as one of the World&rsquo;s Most Ethical Companies&reg; by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.</p><br>
<br>
<p></p><p>&quot;There is so much good to do in the world and so many different ways to do it.&quot;- Dr. Thomas Frist, Sr.<br>
HCA Healthcare Co-Founder<br>
</p><p>If you find this opportunity compelling, we encourage you to apply for our Dept of Secretary Case mgmt opening. We promptly review all applications. Highly qualified candidates will be directly contacted by a member of our team. <b>We are interviewing - apply today!</b></p><p><i>
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.</i></p></div>

Department Secretary of Case management

180 Water

<p><b>Overview</b><br/>We are seeking a proactive and organized Office Secretary to join our dynamic team! This vital role ensures the smooth operation of daily office functions, providing exceptional administrative support and customer service. The ideal candidate will thrive in a fast-paced environment, demonstrating excellent organizational skills, strong communication abilities, and a positive attitude. As an Office Secretary, you will be the first point of contact for visitors and clients, managing multiple responsibilities with efficiency and professionalism.</p><p><b>Duties</b></p><ul><li>Greet visitors and clients at the front desk with a friendly and professional demeanor, ensuring a welcoming environment</li><li>Manage multi-line phone systems, directing calls accurately and courteously while maintaining excellent phone etiquette</li><li>Handle data entry, filing, and document proofreading to ensure accuracy and organization across all records</li><li>Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools to prepare reports, correspondence, and schedules</li><li>Maintain calendar management for appointments, meetings, and events to optimize office productivity</li><li>Support bookkeeping tasks using QuickBooks or similar accounting software to assist with invoicing and expense tracking</li><li>Perform general clerical duties such as photocopying, faxing, mailing, and inventory management of office supplies</li><li>Provide customer support by addressing inquiries promptly and professionally, ensuring high levels of satisfaction</li><li>Assist with office management tasks including organizing files, managing office equipment, and coordinating maintenance requests</li></ul><p><b>Skills</b></p><ul><li>Proven experience in office administration or clerical roles with strong organizational skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications</li><li>Familiarity with QuickBooks or other bookkeeping software for basic financial tasks</li><li>Excellent phone etiquette with experience managing multi-line phone systems</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively</li><li>Strong typing skills combined with attention to detail for proofreading and data entry tasks</li><li>Knowledge of medical or dental receptionist procedures is a plus but not required</li><li>Exceptional time management skills to prioritize tasks efficiently in a busy environment</li><li>Personal assistant or medical receptionist experience is advantageous for supporting various administrative functions</li></ul><p>Join us as an Office Secretary and be part of a vibrant team dedicated to delivering outstanding service while supporting the seamless operation of our office. Your energy, organization skills, and commitment will make a meaningful difference every day!</p><p>Pay: $18.00 - $22.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Office Secretary

Jalib Advanced

<div>
 <p>
  Operations &amp; Data Secretary
 </p>
 <p>
  Company Sector:
 </p>
 <p>
  Industrial Procurement &amp; Spare Parts Supply
 </p>
 <p>
  Role Summary:
 </p>
 <p>
  We are looking for a sharp Operations &amp; Data Secretary to act as the central point for our team&rsquo;s data and tasks. This role is not just about data entry; it&rsquo;s about organizing our system, following up on employee tasks, and creating clear reports to help us track everything.
 </p>
 <p>
  Key Responsibilities:
 </p>
 <p>
  &bull; Team Follow-up: Acting as a coordinator to ensure all employees provide the required information and update their tasks on time.
 </p>
 <p>
  &bull; Data Entry &amp; Tracking: Entering order numbers and tracking the status of all orders from start to finish.
 </p>
 <p>
  &bull; Excel Mastery: Managing "Master Excel" files, ensuring they are always updated, and creating color-coded Dashboards and reports.
 </p>
 <p>
  &bull; System Organization: Organizing the internal system, preparing update sheets, and handling any administrative tasks as needed.
 </p>
 <p>
  &bull; Performance Reporting: Turning numbers into simple, visual reports that show the progress of work.
 </p>
 <p>
  Requirements:
 </p>
 <p>
  &bull; Proven experience in Data Entry and Administrative Support.
 </p>
 <p>
  &bull; Advanced Excel Skills (Ability to create Dashboards, formulas, and professional formatting).
 </p>
 <p>
  &bull; Strong personality with excellent follow-up and "task-chasing" skills.
 </p>
 <p>
  &bull; Highly organized, tidy, and proactive (able to prepare things before being asked).
 </p>
 <p>
  &bull; Fluent in English (Written and Spoken).
 </p>
</div>


Operations & Data Secretary

Allentown School District

<div></div><div><ul><div><div>JobID: 4288</div></div><br>
<p></p><div><div><b>
Position Type:</b><br>
 Secretarial/Confidential Clerical<br>
</div><div><b>
Date Posted:</b><br>
 4/12/2026<br>
</div><div><b>
Location:</b><br>
 Administration Center - Allentown, PA</div><div><b><br>
Confidential Administrative Secretary</b><br>
Salary starting at: $40,000/yr.</div><div><b><br>
Qualifications:</b></div><ul><li>
Associates degree or equivalent from two-year college, business or technical school; or two to three years related experience and/or training; or equivalent combination of education and experience.</li><li>
Ability to read and comprehend complex instructions, correspondence, and memos. Ability to write correspondence.</li><li>
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.</li><li>
Satisfactory work record &amp; criminal/child abuse clearances (Acts 34 and 151).</li><li>
Proficient use of Microsoft Office programs, especially in Excel and Word. Must also be willing and able to become proficient in use of other software used by Department, including Human Resources Information Systems software.</li><li>
Consistent record of satisfactory work performance.</li><li>
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions</li></ul><div><b>
Summary</b></div><div>
The confidential administrative secretary will provide exceptional customer services to internal and external constituents and maintain confidentiality at all times in correspondence to Allentown School District's policies and procedures. The confidential administrative secretary will provide support with all areas of Human Resources, especially, recruitment and selection, on boarding, compliance, and electronic data and file retention.</div><div><b><br>
Essential Duties and Responsibilities</b></div><ul><li>
Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by supervisor.</li><li>
Assists in maintaining accurate records related to the supervisor's progress toward achieving identified goals.</li><li>
Assists with maintaining accurate entries and records in the Human Resources information system and employee files.</li><li>
Receives requests for FMLA leave and Sabbatical leaves from employees; prepares paperwork, forwards necessary documents, and processes completed documents to process such leave requests and processes Sick Bank applications.</li><li>
Receives and processes resignations/off-boarding for Act 93 &amp; AEA employees.</li><li>
Organizes and maintains an efficient file system and files correspondence and other records for the supervisor.</li><li>
Greets scheduled visitors and conducts them to appropriate areas or persons.</li><li>
Conducts research, and compiles and types statistical reports as required by the supervisor.</li><li>
Receives and processes teacher loan forgiveness applications, tuition pre-approval forms and reimbursement requests; copies and files completed documents.</li><li>
Coordinates and attends meetings with union representatives; prepares agendas, reserves and prepares facilities, and records minutes of meetings with supervisor and support/nonprofessional employee union representatives.</li><li>
Maintains accurate documentation in accordance with support/nonprofessional bargaining agreement requirements.</li><li>
Prepares outgoing mail and correspondence, including e-mail and faxes.</li><li>
Prepares items for the personnel section of the Board's monthly agenda for the Board's approval.</li><li>
Performs such other tasks and assumes such other responsibilities as assigned or delegated by the supervisor.</li></ul></div></ul></div><p></p>

Confidential Administrative Secretary

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