departmental secretary

Gumaco KSA

Job Title: Female Executive SecretaryLocation: [Exit 18, Riyadh, Saudi Arabia] Employment Type: Full-TimeAbout the Role: We are seeking an experienced and highly organized Female Executive Secretary to join our team and provide top-level administrative support to our executives and departments. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of tasks while maintaining the highest level of professionalism and confidentiality.Key Responsibilities:<ul><li>Manage and maintain schedules, appointments, and correspondence for executives or departments.</li><li>Prepare and organize documents, reports, and presentations.</li><li>Answer phone calls and emails, directing inquiries to the appropriate parties.</li><li>Assist in the planning and coordination of meetings, including logistics and materials.</li><li>Maintain filing systems, both electronic and paper, ensuring information is easily accessible.</li><li>Handle confidential information with discretion and professionalism.</li><li>Perform general office duties, including data entry and record keeping.</li><li>Support team members with various administrative tasks as needed.</li><li>Monitor and order office supplies, ensuring inventory levels are maintained.</li><li>Prepare and distribute meeting agendas and minutes.</li><li>Coordinate travel arrangements, including flights, accommodations, and transportation.</li><li>Develop and implement office procedures to improve efficiency.</li><li>Assist with budgeting and expense tracking for departmental activities.</li><li>Liaise with external vendors and service providers to facilitate office needs.</li><li>Maintain office equipment and coordinate repairs as necessary.</li><li>Support event planning and coordination for company functions or team-building activities.</li><li>Create and maintain databases and spreadsheets for tracking important information.</li><li>Conduct research and compile data as requested by team members.</li><li>Train and onboard new administrative staff as needed.</li><li>Ensure compliance with company policies and procedures.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or equivalent; additional qualifications in Office Administration or a related field are preferred.</li><li>Proven experience as a secretary or in a similar administrative role (minimum 5 years).</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.</li><li>Excellent command of the English language is required.</li><li>Familiarity with office management procedures and basic accounting principles.</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and time-management abilities.</li><li>Ability to work independently and collaboratively within a team.</li><li>Attention to detail and strong problem-solving skills.</li><li>Experience with scheduling software and CRM systems is a plus.</li><li>Strong interpersonal skills with the ability to interact professionally with clients and colleagues.</li><li>Ability to prioritize tasks and manage multiple deadlines effectively.</li><li>Flexibility to adapt to changing priorities and projects.</li><li>Experience in handling travel arrangements and itineraries is a plus.</li><li>Basic knowledge of social media and marketing tools is beneficial.</li><li>Preferably residing near the company&rsquo;s location.</li></ul>Benefits:<ul><li>Eligible to get 30 days paid vacation every year.</li><li>Providing health insurance</li></ul>How to Apply: Interested candidates should submit their resume and a cover letter to [saudgumaco@gmail.com].Job Type: Full-timeJob Type: Full-timePay: &#65020;4,000.00 - &#65020;6,000.00 per month

Female Secretary

Woodlem Park School

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 Dubai, United Arab Emirates 
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 Experience
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 2 to 5 years 
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 Qualification Level
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 Graduate 
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 Job Function
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 Secretary / Front Office 
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 Skillset
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 MS Office proficient 
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 Preferred Jobseekers
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 Jobseekers from any country 
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Office Secretary Job Location : Dubai, UAE Requirements : Should have experience as Office Secretary Any Nationals 
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Office Secretary

Christus Health

Description POSITION SUMMARY: Serves as communication center for nursing unit. Responsible for the completion of work in all areas of business pertaining to the functioning and operation of the nursing unit. This includes facilitating communication for the unit, processing of patient medical records, transcribing of physician orders, data entry and retrieval via utilization of various hospital information systems, completion of the departmental reports and log books, organization of the unit work area and support to the operations of patient care services, and maintaining stock level of routine supplies. Requirements MINIMUM QUALIFICATIONS:EDUCATION: High school diploma or equivalent, required. Unit secretary, medical terminology and computer experience preferred. CERTIFICATION/LICENSES: BLS certification strongly encouraged.SKILLS: Excellent communication (verbal, written, listening) skills. Excellent phone etiquette and multi-line telephone skills. Basic computer, typing and data entry skills.Good organization and time management skills. Detail oriented and capability of performing multiple tasks simultaneously. Ability to read, speak, and write English fluently. Basic Experience operating facsimile and duplicating equipment preferred. EXPERIENCE: One year in a clerical role.NATURE OF SUPERVISION:-Responsible to: Manager, Nursing UnitENVIRONMENT:- Bloodborne pathogens B May work irregular hours. Multiple simultaneous activities around maintenance of desk and clerical duties in nursing unit. Exposure to infectious diseases. May perform prolonged work at computer station.PHYSICAL REQUIREMENTS: Must be able to write neatly and legibly and spell correctly. Most work is done in a sitting position over long periods of time with hands and arms slightly raised. Regular changes of position from sitting, standing, walking. Must be able to carry up to 15 lbs. and transport by wheelchair patients weighing 200 lbs. Must be able to listen to multiple conversations around working area while performing other tasks. Utilizes available tools to prevent worker injuries.

Unit Secretary IP Ortho/Full-Time

Sagar Cements Ltd

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 Position: Company Secretary
 
 
 Location: Hyderabad
 
 
 Experience: 3-7 Years
 
 
 Industry Preference: Cement / Manufacturing / Industrial
 
 
 Employment Type: Full-time
 
 
 
 Role Overview
 
 
 
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 We are seeking a qualified and detail-oriented Company Secretary (CS) to manage secretarial compliance, corporate governance, board operations, and statutory filings.
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 Candidates with experience in the cement or manufacturing sector will be preferred due to the regulatory and operational nature of the industry.
 
 
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 Key Responsibilities
 
 
 
 Statutory Compliance &amp; Governance:
 
 
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 Ensure compliance with the Companies Act, SEBI regulations, MCA filings, and other statutory requirements.
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 Maintain statutory registers, minutes, resolutions, and corporate records.
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 Manage ROC filings, XBRL filings, annual returns, and event-based compliances.
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 Ensure corporate governance practices in line with regulatory expectations.
 
 
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 Board &amp; Committee Management
 
 
 
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 Organize Board Meetings, AGM/EGM, Committee Meetings and prepare agendas, minutes, notices, and supporting documents.
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 Liaise with board members, auditors, and senior management for smooth governance processes.
 
 
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 Secretarial Support &amp; Documentation
 
 
 
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 Draft resolutions, agreements, and legal documents.
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 Handle share allotment, transfer, bonus, rights issue, and related secretarial activities.
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 Coordinate with legal counsel, auditors, consultants, and government bodies.
 
 
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 Regulatory &amp; Compliance Monitoring
 
 
 
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 Stay updated on evolving laws relevant to manufacturing/cement companies.
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 Manage compliance audits, inspections, and internal control mechanisms.
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 Support company-wide adherence to policies and statutory frameworks.
 
 
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 Key Requirements
 
 
 
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 Qualified Company Secretary (ICSI) - Mandatory.
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 3-7 years of relevant experience in secretarial and compliance functions.
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 Experience in cement, manufacturing, engineering, or industrial companies preferred.
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 Strong knowledge of Companies Act, SEBI guidelines, FEMA, and corporate governance norms.
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 Excellent drafting, communication, and documentation skills.
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 Ability to work independently, handle deadlines, and coordinate with multiple stakeholders.
 
 
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 (ref:iimjobs.com)
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Sagar Cement - Company Secretary

APMH

Requirements &ndash;<ul><li>Qualified Company Secretary (CS) (ICSI).</li><li>6&ndash;8 months of practical experience (articleship / industrial training / internship / job) in corporate secretarial work.</li><li>Knowledge of Companies Act, 2013, ROC filings, and MCA compliance portal.</li><li>Familiarity with drafting resolutions, notices, minutes, and agreements.</li><li>Basic understanding of SEBI, FEMA, RBI regulations (added advantage).</li><li>Good written and verbal communication skills.</li><li>Strong attention to detail and ability to maintain confidentiality.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Ability to work independently as well as in a team and meet deadlines.</li></ul>Responsibilities &ndash; <ul><li>Assisting in drafting, preparing, and maintaining statutory records, registers, and minutes of Board and General Meetings.</li><li>Support in filing e-forms, ROC returns, and MCA compliance.</li><li>Assisting in preparation of Board resolutions, notices, and agendas.</li><li>Helping in compliance with SEBI, FEMA, and RBI regulations (if applicable).</li><li>Coordinating with auditors, consultants, and regulators for statutory requirements.</li><li>Maintaining compliance calendar and tracking due dates.</li><li>Assisting in drafting of agreements, corporate documents, and legal correspondences.</li><li>Supporting the Company Secretary in annual filings, AGM/EGM preparation, and secretarial audits.</li><li>Ensuring timely compliance of corporate governance requirements.</li></ul>Job Types: Full-time, PermanentPay: &#8377;30,000.00 - &#8377;50,000.00 per monthWork Location: In person

COMPANY SECRETARY

Registration Arena

Job Title: Secretarial &amp; Compliance Manager &ndash; Company Secretary (2+ Years PQE in PCS Firm Required)Location: Pimpri-Chinchwad, Pune (In-office)Salary: &#8377;3,96,000 &ndash; &#8377;4,80,000 per annum (Competitive based on skills &amp; experience)Experience Required: Minimum 2 years Post-Qualification Experience (PQE) in a Practising Company Secretary (PCS) FirmAbout Registration Arena:Registration Arena is India&rsquo;s leading online professional services platform for business registration, IPRs, accounting, auditing and taxation backed by a team of over 20+ top-notch professionals based in Pune, India.With over 10 years of experience, we are dedicated to simplifying entrepreneurship by helping individuals and businesses start, manage, and grow with ease and affordability. Our services include incorporation of companies and LLPs, ROC filings, intellectual property rights and trademark registrations, bookkeeping, auditing, taxation, and company law compliances, statutory audits and tax audits etc. Leveraging technology, we provide accurate, transparent, and cost-effective solutions by connecting entrepreneurs with our trusted professionals such as Chartered Accountants and Company Secretaries.Why Join Us &ndash; What&rsquo;s in It for You? <ul><li>Competitive annual package: &#8377;3,96,000 &ndash; &#8377;4,80,000</li><li>Last Saturdays off every month</li><li>Informal dress code &amp; positive work environment</li><li>Exposure to diverse client portfolios across industries</li><li>Hands-on experience with corporate governance, ROC filings, and secretarial audits</li><li>Supportive team culture with mentorship opportunities</li><li>Recognition through certification and recommendation letters upon successful tenure</li><li>Celebrations of milestones, birthdays, and team achievements</li></ul>Key ResponsibilitiesAs a Secretarial &amp; Compliance Manager, you will lead and manage corporate secretarial assignments, including:<ul><li>Ensure full compliance under the Companies Act, 2013 for client companies.</li><li>Review and file ROC forms: MGT-7, AOC-4, DIR-12, INC-22, etc.</li><li>Draft, review, and vet notices, agendas, resolutions, and minutes of Board &amp; General Meetings.</li><li>Manage company incorporations, changes in directors/KMP, capital structure modifications, and related matters.</li><li>Maintain statutory registers and oversee timely annual compliances.</li><li>Independently handle Secretarial Audits and prepare Internal Due Diligence Reports.</li><li>Liaise with MCA, RBI, and other regulatory authorities.</li><li>Guide and review the work of junior CS trainees.</li><li>Support in Trademark &amp; IPR filings and provide client advisory when required.</li></ul>Candidate Profile:<ul><li>Qualification: Company Secretary (CS).</li><li>Experience: Minimum 2 years PQE in a Practising Company Secretary (PCS) firm (Mandatory).</li><li>Strong working knowledge of ROC filings, corporate secretarial procedures, and MCA compliance.</li><li>Exposure to Trademark and IPR filings will be an advantage.</li><li>Excellent drafting, communication, and leadership skills.</li><li>Must be willing to work full-time from Pimpri-Chinchwad, Pune.</li><li>Immediate joiners or candidates willing to relocate will be preferred.</li></ul>Ways to Stand Out:<ul><li>Demonstrate initiative and ownership of client assignments.</li><li>Showcase excellent client-handling and deadline management skills.</li><li>Maintain professionalism, discipline, and leadership qualities.</li><li>Be open to continuous learning and adapting to complex assignments.</li></ul>Next Step:If you are a Company Secretary with over 2 years of PCS firm experience, eager to take ownership of secretarial compliance and corporate governance work, and looking for career growth in a dynamic professional services firm, we&rsquo;d love to hear from you.Job Types: Full-time, PermanentPay: &#8377;396,000.00 - &#8377;480,000.00 per yearAbility to commute/relocate:<ul><li>Pimpri-Chinchwad, Maharashtra: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Have you worked in a Practising Company Secretary (PCS) firm ?</li><li>What is your last paid salary? </li><li>What is your expected salary? </li></ul>Experience:<ul><li>Secretarial work: 2 years (Required)</li></ul>Work Location: In person

Secretarial & Compliance Manager – Company Secretary (2 Years +PQE)

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Female Secretary

Office Secretary

Unit Secretary IP Ortho/Full-Time

Sagar Cement - Company Secretary

Unit Secretary IP Ortho/Full-Time

COMPANY SECRETARY

Secretarial & Compliance Manager – Company Secretary (2 Years +PQE)