departmental secretary

FAST FIXER BUILDING MAINTENANCE LLC

JOB RESPONSIBILITIES<ul><li>Track and follow up on project timelines, deliverables, and departmental requests</li><li>Ensure adherence to deadlines by coordinating with relevant stakeholders</li><li>Maintain an updated log of pending and completed tasks</li><li>Schedules and attends meetings, taking notes and recording minutes</li><li>Liaise with vendors and suppliers to ensure timely delivery of materials and services.</li><li>Address and resolve any issues related to delays or discrepancies.</li><li>Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.</li><li>Serve as a central point of contact for inter-departmental communications.</li><li>Collaborate with departments such as Technical Operation, procurement, finance, HR, and project management to ensure smooth workflows.</li><li>Receive, assign and monitor clients requests and inquires received via different channels system; emails; phone calls, social media channels and walk-in customers.</li><li>Maintain accurate records of communications, progress, and outcomes.</li><li>Prepare periodic reports on task statuses, vendor performance, and process efficiency.</li></ul>Minimum Educational Requirements and Experience<ul><li>Bachelor&rsquo;s degree in Business Administration, Supply Chain Management, or a related field (preferred).</li><li>Minimum of 2-3 years of experience in a similar role, preferably in the construction or related industries.</li><li>Fluent in and English and Arabic is mandatory.</li><li>Competitive salary and benefits.</li><li>Collaborative and professional work environment.</li></ul>Interested candidates are invited to send their CV and a brief cover letter to: &quot;recruitment@fastfixer.ae&quot; Subject line: Follow-up Secretary &ndash; Shared ServicesJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthLanguage:<ul><li>Arabic (Required)</li></ul>

Secretary-Shared Services (Follow up)

UMC Hospitals Navi Mumbai

Urgent requirement for a Company Secretary at a listed company in Nerul (Navi Mumbai).Immediate joiners are preferred.If interested, please share your details at siddhi.samant@unihealthonline.comJob Type: Full-timeWork Location: In person

Company Secretary (Navi Mumbai)

Registration Arena

Job Title: Secretarial &amp; Compliance Manager &ndash; Company Secretary (2+ Years PQE in PCS Firm Required)Location: Pimpri-Chinchwad, Pune (In-office)Salary: &#8377;3,96,000 &ndash; &#8377;4,80,000 per annum (Competitive based on skills &amp; experience)Experience Required: Minimum 2 years Post-Qualification Experience (PQE) in a Practising Company Secretary (PCS) FirmAbout Registration Arena:Registration Arena is India&rsquo;s leading online professional services platform for business registration, IPRs, accounting, auditing and taxation backed by a team of over 20+ top-notch professionals based in Pune, India.With over 10 years of experience, we are dedicated to simplifying entrepreneurship by helping individuals and businesses start, manage, and grow with ease and affordability. Our services include incorporation of companies and LLPs, ROC filings, intellectual property rights and trademark registrations, bookkeeping, auditing, taxation, and company law compliances, statutory audits and tax audits etc. Leveraging technology, we provide accurate, transparent, and cost-effective solutions by connecting entrepreneurs with our trusted professionals such as Chartered Accountants and Company Secretaries.Why Join Us &ndash; What&rsquo;s in It for You? <ul><li>Competitive annual package: &#8377;3,96,000 &ndash; &#8377;4,80,000</li><li>Last Saturdays off every month</li><li>Informal dress code &amp; positive work environment</li><li>Exposure to diverse client portfolios across industries</li><li>Hands-on experience with corporate governance, ROC filings, and secretarial audits</li><li>Supportive team culture with mentorship opportunities</li><li>Recognition through certification and recommendation letters upon successful tenure</li><li>Celebrations of milestones, birthdays, and team achievements</li></ul>Key ResponsibilitiesAs a Secretarial &amp; Compliance Manager, you will lead and manage corporate secretarial assignments, including:<ul><li>Ensure full compliance under the Companies Act, 2013 for client companies.</li><li>Review and file ROC forms: MGT-7, AOC-4, DIR-12, INC-22, etc.</li><li>Draft, review, and vet notices, agendas, resolutions, and minutes of Board &amp; General Meetings.</li><li>Manage company incorporations, changes in directors/KMP, capital structure modifications, and related matters.</li><li>Maintain statutory registers and oversee timely annual compliances.</li><li>Independently handle Secretarial Audits and prepare Internal Due Diligence Reports.</li><li>Liaise with MCA, RBI, and other regulatory authorities.</li><li>Guide and review the work of junior CS trainees.</li><li>Support in Trademark &amp; IPR filings and provide client advisory when required.</li></ul>Candidate Profile:<ul><li>Qualification: Company Secretary (CS).</li><li>Experience: Minimum 2 years PQE in a Practising Company Secretary (PCS) firm (Mandatory).</li><li>Strong working knowledge of ROC filings, corporate secretarial procedures, and MCA compliance.</li><li>Exposure to Trademark and IPR filings will be an advantage.</li><li>Excellent drafting, communication, and leadership skills.</li><li>Must be willing to work full-time from Pimpri-Chinchwad, Pune.</li><li>Immediate joiners or candidates willing to relocate will be preferred.</li></ul>Ways to Stand Out:<ul><li>Demonstrate initiative and ownership of client assignments.</li><li>Showcase excellent client-handling and deadline management skills.</li><li>Maintain professionalism, discipline, and leadership qualities.</li><li>Be open to continuous learning and adapting to complex assignments.</li></ul>Next Step:If you are a Company Secretary with over 2 years of PCS firm experience, eager to take ownership of secretarial compliance and corporate governance work, and looking for career growth in a dynamic professional services firm, we&rsquo;d love to hear from you.Job Types: Full-time, PermanentPay: &#8377;396,000.00 - &#8377;480,000.00 per yearAbility to commute/relocate:<ul><li>Pimpri-Chinchwad, Maharashtra: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Have you worked in a Practising Company Secretary (PCS) firm ?</li><li>What is your last paid salary? </li><li>What is your expected salary? </li></ul>Experience:<ul><li>Secretarial work: 2 years (Required)</li></ul>Work Location: In person

Secretarial & Compliance Manager – Company Secretary (2 Years +PQE)

ER RECRUITMENT INDIA

Job Description Role Overview: We are seeking a qualified and experienced Company Secretary to join our team. The ideal candidate should have a strong understanding of corporate governance, regulatory compliance, and secretarial practices, with hands-on experience in both corporate and practicing firm settings. This role demands a proactive professional who can manage statutory obligations, support board processes, and ensure legal and regulatory compliance across the organization. Key Responsibilities: &bull; Ensure compliance with Companies Act, FEMA, and other applicable laws. &bull; Manage board meetings, general meetings, and committee meetings including drafting agendas, minutes, resolutions, and notices. &bull; Co-ordinate with local consultants for any work that may be assigned to them &bull; Maintain statutory registers and records as per legal requirements. &bull; Liaise with regulatory authorities such as MCA, RBI, ROC etc. as required &bull; Handle corporate filings, annual returns, and other statutory submissions. &bull; Support legal and compliance audits and due diligence processes. &bull; Advise management on corporate governance best practices. &bull; Assist in drafting and reviewing legal documents, contracts, and agreements. &bull; Coordinate with internal and external stakeholders including auditors, legal advisors, and consultants. &bull; Stay updated on changes in laws and regulations affecting the company. Qualifications &amp; Skills: &bull; Qualified Company Secretary (ACS). &bull; 5&ndash;6 years of post-qualification experience, with exposure to both corporate and practicing firm environments. &bull; Strong knowledge of corporate laws, secretarial standards, and regulatory frameworks. &bull; Excellent drafting, communication, and interpersonal skills. &bull; Ability to manage multiple tasks and meet deadlines. &bull; Proficiency in MS Office and secretarial software tools. Preferred Attributes: &bull; Experience in a mid-level or large corporate setup. &bull; Exposure to M&amp;A and corporate restructuring. &bull; Ability to work independently and as part of a team. Additional Information Job Title: Company Secretary Department: Legal Location: GurgaonJob Types: Full-time, PermanentPay: &#8377;65,000.00 - &#8377;70,000.00 per monthExperience:<ul><li>Qualified Company Secretary : 7 years (Required)</li></ul>Work Location: In person

Company Secretary - Manager (5 years)

Franklin County Municipal Court

ABOUT FRANKLIN COUNTY MUNICIPAL COURT
 The Franklin County Municipal Court is the largest and busiest municipal court in the State of Ohio. The Court has fourteen judges in the General Division and one judge in the Environmental Division. Judges preside over civil, criminal, and traffic cases and conduct both jury and court trials. The Court’s jurisdiction includes traffic cases, misdemeanor criminal cases, and civil cases where the amount at issue is $15,000 or less. The Environmental Division has exclusive jurisdiction to enforce local codes and regulations affecting real property, such as fire and building codes. The geographic jurisdiction of the Court is all of Franklin County and those portions of the City of Columbus that extend beyond the boundaries of Franklin County. Despite its jurisdiction and name, the Franklin County Municipal Court is the judicial branch of the City of Columbus government.
 
JOB PURPOSE AND OVERVIEW
 The Court has eight secretaries for the 15 judges. A judge’s secretary works in an office suite consisting of judges and bailiffs. The secretary performs all tasks necessary for the efficient, professional operation of the office, which includes but is not limited to typing, filing, answering telephones, taking messages, scheduling meetings, and greeting visitors. A judicial secretary reports daily to the judge or judges in the chambers to which the secretary is assigned and to Court Administration for all administrative matters. The current opening is for a secretary who will be assigned to Judge Stephanie Mingo as of this posting.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES OF THE POSITION: 
<ul>
<li>Prepares, types, proofreads, and distributes legal documents such as letters, entries, opinions, reports, case note sheets, court sign-in sheets, and other documents from handwritten drafts and other sources</li>
<li>Prepares and creates educational materials and handouts for community events</li>
<li>Keeps resource handouts up to date with current information</li>
<li>Answer telephones, take messages, and greet visitors, providing routine information and directing inquiries to the proper office</li>
<li>Answers questions from those doing business with the Court</li>
<li>Maintains supply of courtroom forms</li>
<li>Responds to routine correspondence for the Judge and Magistrates</li>
<li>Operates office machines and acts as key operator for copy and fax machines, keeping office machines in working order</li>
<li>Orders and tracks the use of office supplies for all Environmental Division staff</li>
<li>Picks up and distributes mail daily</li>
<li>Check in with Judge and Magistrates while on the bench and in the office for any specific needs or requests.</li>
<li>Schedule meetings and events for the Judge</li>
<li>Keep records of community events</li>
<li>Coordinates travel arrangements to seminars and conferences</li>
<li>Prepares and submits documentation regarding vacation leave and conference attendance</li>
<li>Maintains appointment calendar</li>
<li>Takes minutes at meetings</li>
<li>Attends secretarial meetings</li>
<li>Provides secretarial coverage when other secretaries are absent from work, at lunch or in meetings</li>
<li>Performs other duties as assigned by the Judge, Magistrate, Chief Environmental Specialist or bailiffs and may be assigned to other departments of the Court if needed.</li>
</ul>
QUALIFICATIONS AND REQUIREMENTS
 <ul>
<li>One to two years of previous secretarial experience</li>
<li>Ability to accurately type 55 words per minute</li>
<li>Knowledge of common office practices, procedures, and equipment, which may include maintaining coffee in the common area</li>
<li>Proficiency in operating a personal computer and using, or being able to learn, Microsoft Office products such as Word, Outlook, Excel, and CourtView 2000, Adobe</li>
<li>Ability to type with speed and accuracy and take shorthand or speed writing</li>
<li>Ability to effectively and professionally communicate verbally and in writing in English to diverse audiences</li>
<li>Pleasant and friendly personality and ability to interact and maintain effective working relationships with judges, employees, and others conducting business with the Court</li>
<li>Conscious of and sensitive to the diversity within the Court’s jurisdiction and ability to interact professionally with this diverse population of people from many different geographic, socioeconomic, religious, racial, and ethnic backgrounds regularly</li>
<li>Professional appearance and demeanor appropriate for the position and the work environment expected of a representative of the Court</li>
<li>Demonstrates dependability, reliability and excellent attendance record</li>
<li>Patience, objectivity, maturity, effectiveness under stress, initiative, adaptability and ability to multitask</li>
</ul>
PREFERRED QUALIFICATIONS
 <ul>
<li>Associate’s degree</li>
<li>Paralegal certification or other advanced schooling</li>
<li>Understanding of legal terminology and procedures</li>
<li>Previous experience as a legal secretary or in a court system or legal environment</li>
<li>Ability to operate a dictation machine and take dictation by shorthand or speed writing</li>
<li>Knowledge of the functions and locations of other courts and government agencies</li>
<li>Bilingual</li>
<li>Proficiency in American Sign Language</li>
</ul>
PHYSICAL REQUIREMENTS
 <ul>
<li>Position requires frequent sitting with intermittent standing and/or walking periods.</li>
<li>Must be able to occasionally lift up to 20 pounds.</li>
</ul>
BENEFITS
 The Franklin County Municipal Court offers an excellent benefits package that includes medical, prescription, vision, dental, and life insurance; short-term disability; generous vacation, sick, and personal leave; 11 paid holidays; longevity service payments; sick-leave reciprocity; employee assistance and deferred-compensation programs; tuition reimbursement; and credit union membership.
 
Court employees are members of the Ohio Public Employees Retirement System, which provides retirement, disability, and survivor benefits for public employees. The Court pays the required employer 14 percent of the employee’s salary. Court employees do not have Social Security taxes withheld from their paychecks because they are members of OPERS.
 
COURT EXPECTATIONS OF EMPLOYEE
 In completing the duties and responsibilities of the position, the Court expects the employee will adhere to all Court policies, guidelines, practices, and procedures; act as a role model both inside and outside the Court; perform duties as workload necessitates in a timely, accurate and thorough manner and be conscientious about meeting department productivity standards; and communicate regularly with the supervisor about department issues.
 
AT-WILL EMPLOYMENT
 Employees of the Court are at-will employees and serve at the pleasure of the Court; they are not in the classified civil service system and are not members of bargaining units.
 
EQUAL OPPORTUNITY EMPLOYER
 The Court is an Equal Opportunity Employer and does not discriminate based on age, gender, religion, race, color, national origin, ancestry, sexual orientation, disability, military status, or genetic information.

Judicial Secretary

Horizon Medical

Role DescriptionThis is a full-time, on-site role for an Office Secretary located in Doha, Qatar. Day-to-day tasks include providing clerical and administrative support, managing schedules, handling correspondence, assisting with office management, and ensuring smooth office operations. The Office Secretary will also be responsible for maintaining organized records and files, responding to internal and external inquiries, and supporting executive staff as needed.Qualifications<ul><li>Clerical Skills and Executive Administrative Assistance</li><li>Communication and Customer Service skills</li><li>Experience in Company Secretarial Work</li><li>Proficiency in office software and equipment</li><li>Excellent organizational and multitasking abilities</li><li>Ability to work in a fast-paced environment</li><li>Bachelor's degree in Business Administration or related field is a plus</li></ul>Mail : jobs.2018hmt@gmail.comJob Type: Full-time

Office Secretary

Safwat Al-Khaleej

Site Admin / Secretary / Document Controller Safwat Al-KhaleejJob Responsibilities<ul><li>Manage and archive all project documents systematically.</li><li>Draft official correspondence in Arabic &amp; English.</li><li>Prepare and submit Daily submittals to consultant (RFI, MRI,..etc)</li><li>Fast and accurate typing skills in MS Word.</li><li>Prepare Excel sheets and daily admin reports.</li><li>Provide administrative support to the project team.</li><li>Professional in using Excel</li></ul>Requirements<ul><li>Min. 3 Years of Experience</li><li>Transferrable Iqama Required</li></ul>Job Type: Full-timePay: Up to &#65020;3,000.00 per monthApplication Question(s):<ul><li>Nationality?</li></ul>Experience:<ul><li>Site Admin / Secretary / Document Controller: 3 years (Required)</li></ul>Location:<ul><li>Khobar (Required)</li></ul>

Site Admin / Secretary / Document Controller

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