departmental secretary

Ernest Health

<div>Overview:
<div><b>
Unit Secretary - Part Time - Akron, OH</b></div><div></div><div><b><br>
Summa Rehab Hospital </b><b>in Akron, Ohio (a partnership with Summa Health) is a state-of-the-art inpatient rehabilitation facility dedicated to helping patients overcome disabling injuries and illnesses. We specialize in intensive rehab for stroke recovery, traumatic brain and spinal cord injuries, orthopedic injuries, and other complex conditions. Our compassionate, multidisciplinary team provides comprehensive physical, occupational, and speech therapy in a supportive, healing environment. Joint Commission-accredited and certified in stroke and brain injury rehabilitation, Summa Rehab Hospital is nationally recognized (including being named one of America&rsquo;s Best Rehab Hospitals by Newsweek) for delivering patient-centered care that helps individuals regain independence.</b></div><div><b><br>
Akron, Ohio</b></div><div><br>
</div><div>Located in the heart of Akron, &ldquo;The Rubber City,&rdquo; Summa Rehab Hospital offers the opportunity to work in a community rich in history, culture, and natural beauty. Explore local gems like Stan Hywet Hall and Gardens, the Akron Art Museum, and the Akron Zoo, or enjoy the scenic outdoors at Cuyahoga Valley National Park and the Towpath Trail. With attractions like the Goodyear Blimp and Blossom Music Center, Akron provides a unique blend of heritage and entertainment. It&rsquo;s the perfect place to grow your career and enjoy a fulfilling lifestyle.</div><div></div><div><b><br>
We are seeking a Unit Secretary to join our team of passionate patient caregivers!</b></div><div></div><div><i><br>
As a participating hospital of Ernest Health, we offer robust recognition, wellness, and retention programs. These programs focus to enhance the employees&rsquo; work experience, recognize, and celebrate achievements. We also encourage employees to share their work experience through &ldquo;My Ernest Journey&rdquo; and through our Engagement Survey, where our approach is &ldquo;You Spoke, We Listened&rdquo;. These platforms provide additional avenues for employees to give feedback about their work experience and share what is important to them.</i></div><div><br>
</div><div><b><i>Our hospital offers comprehensive benefits, designed to support your health and financial well-being.</i></b></div><div></div><div><b><br>
Benefits:</b></div><ul><li>
PPO and High Deductible Medical Plan options</li><li>
Flexible Spending and Health Savings Account options available</li><li>
Dental and Vision coverage</li><li>
401K with employer matching</li><li>
Life insurance</li><li>
Short-and-long term disability</li></ul><div><b>
Wellness &amp; Work Life Balance:</b></div><ul><li>
Employee Assistance Program</li><li>
Wellness Program with quarterly wellness challenges with participation incentives</li><li>
Earned Time Off - start accruing vacation time on start date</li></ul><br>
<div></div>
Qualifications:
<div><b>
Required Skills:</b></div><ul><li>
One year of clerical or administrative assistant experience preferred.
</li><li>Two (2) years&rsquo; experience in health care setting preferred</li><li>
EKG certification preferred for positions including telemetry functions</li></ul><div></div><div><b><br>
Additional Qualifications/Skills:</b></div><ul><li>
Demonstrates general computer skills including: data entry, word processing, email, and record management.</li><li>
Effective organizational and time management skills.</li><li>
Effective written and verbal communication skills.</li><li>
Must have high level interpersonal skills
</li><li>Ability to maintain quality and safety standards.</li><li>
Ability to maintain proper levels of confidentiality.</li><li>
Ability to work closely and professionally with others.</li><li>
Ability to maneuver within a medical record</li><li>
Ability to work on issues of a sensitive nature</li></ul><br>
<div></div>
Responsibilities:
<div>
Performs the duties of a receptionist and assists with all the clerical duties on the patient unit. Integrates the hospital&rsquo;s mission and &ldquo;Guiding Principles&rdquo; into daily practice.</div></div>

Unit Secretary - Part Time

Regency Hospital Company

<div>Overview:
<p><b>
Position:</b> Unit Secretary - Per Diem</p><p><b>
Location: </b>Golden Valley, MN</p><p><b>
Schedule: </b>PRN - Nights<br>
<b>Compensation: </b>$25.00/ Hour</p><p></p><p><b><br>
Looking for coverage every other weekend.</b></p><p></p><p><b><br>
Regency Hospital - Mineapolis</b> is a critical illness recovery hospital committed to providing world-class inpatient post-ICU services to chronic, critically ill patients who require extended healing and recovery. We help patients during some of the most vulnerable, painful moments of their lives &ndash; and every team member plays a central role in providing compassionate, excellent care every step of the way.</p><p></p><div><b><br>
Why Join Us:</b></div><ul><li><b>
Start Strong:</b> Extensive orientation program to ensure a smooth transition into our setting.</li><li><b>
Opportunity for Advancement: </b>Demonstrate your skills and dedication which could lead to potential full-time opportunities</li><li><b>
Foster Well-being: </b>We offer benefits which support the financial, work/life and emotional well-being of you and your family members. <b>Part time/Per Diem</b> positions are eligible for 401k based on reaching 1,000 hours within their first anniversary or subsequent calendar year.</li><li><b>
Your Impact Matters:</b> Join a team of over 44,000 committed to providing exceptional patient care</li></ul>
Responsibilities:
<ul><li>Use independent judgment to provide clerical services to the patient care units, including correct transcription of orders, filing of all reports and arranging for transportation and follow-up/outside tests.</li><li>
Answering the telephone, taking and delivering messages by phone or verbally.</li><li>
Maintaining close communication with the Charge Nurse/House Supervisor.</li><li>
Handling all necessary paperwork in a timely manner.</li><li>
Ordering supplies, as needed, from Materials Management.</li><li>
Verifying physician privileges prior to transcribing orders.</li><li>
Appropriately transcribing and flagging orders from charts.</li><li>
Arranging for transport of patients for tests that are not offered in the hospital.</li></ul>
Qualifications:
<p>
Minimum Qualifications</p><ul><li>
High school diploma or equivalent preferred.</li><li>
Experience with medical files and terminology.</li></ul>
Additional Data:
<div><i>
Equal Opportunity Employer/including Disabled/Veterans</i></div></div>

Unit Secretary - Per Diem

City Of Renton

<div></div><div><div><div><p>The City of Renton is recruiting for an experienced office professional to join our Finance department. In the <b>Administrative Secretary 1 </b>position you will support the Finance Department in a variety of ways and will coordinate and work with Department Administrators, Directors, Managers and teams to ensure smooth operations and daily functions.<br>
<br>
This position involves regular interaction with both internal and external customers, so it would be beneficial for the candidate to possess strong communication, customer service, and problem-solving skills, along with the ability to take initiative. Additionally, being organized is important, as the role requires multi-tasking and the ability to shift focus to meet deadlines effectively.</p><div><b><i><br>
Minimum Requirements</i></b></div><div><b>
EDUCATION, EXPERIENCE, AND LICENSE REQUIREMENTS:</b></div><ul><li>
Minimum 3 years of increasingly responsible administrative support experience.</li><li>
Valid driver&rsquo;s license.</li><li>
Successful passing of a required driving record check.</li><li>
Successful passing of a required background and credit check.</li></ul><div></div><div><br>
Working for the City of Renton comes with an <b>excellent benefits</b> package, including:</div><ul><li>
Deferred compensation with the City contributing 3% of the employee's salary.</li><li>
VEBA Plan with the City contributing 1% of the employee&rsquo;s salary.</li><li>
Medical, dental, vision and life insurance at affordable rates.</li><li>
Paid leave for vacation, sick, eleven holidays and two &quot;personal&quot; holidays a year.</li><li>
State of Washington Department of Retirement Systems Public Employee Retirement Systems (PERS) plan enrollment</li></ul><br>
<i>
NOTE: We have adopted an anonymous application process that prevents hiring managers from seeing personal identifiers during the initial application review, such as candidates' names, contact information, etc. For that reason, you will not have the ability to attach any documents to your application, including a cover letter or resume. You must thoroughly complete the applications&rsquo; education and work experience section in chronological order. You must also provide a thorough response to each of the Supplemental Questions. Please make sure to submit a complete, detailed, and updated job application as described above without any personal identifiers included. Failure to do so may result in elimination from further consideration.</i><div><p><b><br>
ESSENTIAL FUNCTIONS:</b></p><ul><li>
Plan and perform complex administrative office coordination; relieve supervisor of technical, clerical, and administrative duties.</li><li>
Create, prepare, process, and track a variety of contracts, correspondence, memos, reports, and other materials; edit and proofread documents for proper grammar and formatting standards. May process high volume of invoices and payments.</li><li>
Provide a variety of administrative support to include coordinating mailings, following up with impacted public and other business partners, processing applications and paperwork, and responding to inquiries.</li><li>
Maintain information on a variety of databases, systems, displays and websites; provide reports as needed.</li><li>
Answer telephones and emails; provide information and assistance to City staff and the public; take messages or refer calls to appropriate staff member, other City department, or public agencies.</li><li>
Organize and coordinate office functions, activities, and communications; assure efficient workflow and office operations.</li><li>
Maintain complex and comprehensive financial records and files pertaining to departmental expenditures, budget balances, investments, payroll, and operations; prepare status reports, charts, and graphs as requested.</li><li>
Prepare a variety of financial and narrative reports, records, and documentation as necessary. Assist in budget projection, preparation, appropriation, and control.</li><li>
Assist with the processing of grant applications and maintain records of applications and other program information.</li></ul></div><div><ul><li>
Operate a variety of business and office machines including, but not limited to, computers, applicable software, copiers, and calculator.</li><li>
Assist with development of new and improved systems and procedures because of new policies or directives or routine research and analysis; assist with implementation after securing approval.</li><li>
Provide excellent internal and external customer service; greet visitors, ascertain nature of business, and direct visitors to appropriate person.</li><li>
Train, schedule, and assign duties to clerical staff if appropriate; may supervise and evaluate the performance of assigned personnel; facilitate the accurate flow of information and work assignments.</li><li>
Attend a variety of meetings including staff, board, commission, and committee meetings and prepare meeting minutes as assigned.</li><li>
Attend and provide backup coverage as needed at city council meetings.</li><li>
May arrange travel schedule and reservations for staff.</li><li>
Assist in conducting a variety of studies involving programs, systems, operations, special needs, issues, or activities of an assigned department; research, analyze, and prepare recommendations or conclusions on assigned projects.</li><li>
Prepare and coordinate purchase of office supplies, equipment, and other expenditures.</li><li>
Provide staff support and administrative assistance to boards, commissions, and committees; prepare reports, agendas, correspondence, meeting minutes, and other materials as appropriate and according to decisions and approved actions.</li><li>
Prepare information on a variety of topics for dissemination to the public through the media, presentations, community meetings, and City literature; coordinate efforts with City departments, government agencies, and vendors.</li><li>
Participate on a variety of City committees, study groups, and task forces.</li><li>
Develop and prepare specifications for departmental projects, contracts, purchases, and equipment; research, prepare, and administer grants.</li><li>
Assist with public records requests under the direction of supervisor.</li><li>
Contribute to an environment of teamwork and respect.</li><li>
Foster a culture of equity and inclusion by recognizing the diverse needs and perspectives of groups and individuals.</li><li>
Participate in and help provide cross-training in processes as directed by management to ensure a well-rounded team for coverage purposes.</li><li>
Remain current with relevant technological advancements as it relates to field.</li><li>
Maintain regular, reliable, and punctual attendance.</li><li>
Perform other duties as assigned.</li></ul></div><div><ul><li>
May be assigned to support City priorities during emergencies.</li></ul><div></div><div><br>
To review a complete job description, see &ndash;Class Specifications | Administrative Secretary 1 | Class Spec Details</div><div></div><p><b><br>
PHYSICAL DEMANDS:</b></p><ul><li>
Move throughout City facilities and buildings.</li><li>
Some positions may require driving to offsite locations to perform essential functions.</li><li>
Operate a computer and other office equipment.</li><li>
Communicate with City employees and residents.</li></ul><p></p><p><b><br>
WORK ENVIRONMENT:</b></p><ul><li>
Work is performed in an office environment.</li><li>
Noise level in the office is moderately quiet.</li><li>
Work evening and/or weekend hours as needed.</li><li>
Night meetings may be required.</li></ul><p></p><p><br>
Approved reasonable accommodation requests will be made to enable individuals with disabilities to perform the essential functions of the job.</p></div></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Selection Procedure</b></h2></div>
<p></p><div><div><b>Selection Procedure:</b></div><div>
Please consider visiting the City of Renton's Career Center for more information about our hiring process, benefits and other useful information. The City of Renton embraces a diverse and inclusive workforce and prides itself on promoting collaboration and teamwork in a positive environment while providing high-quality services to the community. For more information about the City of Renton, please visit the following website: Why Renton</div><div></div><div><br>
The City has adopted an anonymous application process that prevents hiring managers from seeing personal identifiers, including candidates&rsquo; names, addresses, and other similar information. This eliminates the possibility of unintentional or implicit bias during the screening of applications. For that reason, you will not have the ability to attach any documents to your application, including a cover letter or resume. Please make sure to submit a complete, detailed, and updated job application.</div><div></div><div><b><br>
Accommodation</b></div><div>
Individuals needing accommodation in the application, testing, or interview process may contact cmoore@rentonwa.gov at least 2 days prior to the need.</div><div><b><br>
Communication from the City of Renton:</b><br>
We primarily communicate via e-mail during the application process. E-mails from rentonwa.gov and/or governmentjobs.com should be placed on your safe domain list to ensure you receive notifications in a timely manner. As a precaution, you may also want to check your junk e-mail folders. We also communicate via text and encourage you to sign up for text alerts when completing your job application.</div><div></div><div><b><br>
Recruitment Process:</b><br>
The screening process will include a review of minimum qualifications and applicants selected for an interview will be invited via email to self-schedule a time through the Government Jobs account. At minimum, this position will be subject to a standard criminal background check and professional reference check. This position requires driving and is also subject to a driving record check from the WA State Department of Licensing (or other state equivalent). Driving records will be evaluated based on a points system depending on the infraction and severity. This position requires cash handling and/or access to sensitive financial information. For that reason, this position is also subject toa credit check.</div></div></div></div><p></p>
<br><div></div><div><div><div><p><b>This position is represented by AFSCME, Local 2170, and the applicable benefits are as follows:</b><br>
</p><div><br>
<b>Medical/Dental/Vision Insurance</b></div><ul><li>Employees are offered a choice of medical/vision coverage through either Kaiser Permanente or the City's self-insured plan. Preferred Provider Option is available through the self-insured plan. Rates for both plans are available on the Benefit webpage. Please click on the link at the bottom of the page for details.</li><li>The dental insurance plan covers services such as regular checkups, x-rays, fillings and crowns. Orthodontia coverage is also provided. </li></ul><div><b>Deferred Compensation Program</b></div><ul><li>The City contributes <b>3% </b>of the employee's base wage rate into a deferred compensation retirement plan. </li><li>Employees may also set aside a percentage of their earnings on a tax-deferred basis.</li></ul><b>Retirement Plan</b><ul><li>Employees are enrolled in either the State of Washington Department of Retirement Systems Plan (PERS) or the Public Safety Employees' Retirement System (PSERS).</li><li>The following position is required to be enrolled in PSERS*<ul><li>Probation Officer</li></ul></li></ul><ul><li>If an employee was in PERS prior to 2006, the employee had the choice to remain in the PERS plan.</li></ul><ul><li>Both the employee and employer contribute to the plan.</li></ul><b>VEBA</b><br>
The City contributes <b>1% </b>of base pay into individual employee VEBA accounts, which can be used to pay out of pocket medical expenses.<br>
<div><b>Life Insurance</b></div><ul><li>A group term life insurance policy is provided to each employee at a value equivalent to the annual salary, up to $50,000. </li><li>Each eligible dependent is also provided with a $1,000 policy. There is no cost to the employee.</li><li>Optional supplemental insurance is available for employees and their dependents at group rates.</li></ul><div><b>Long Term Disability Protection</b></div><ul><li>Many employees are provided with a long term disability policy up to the equivalent of 60% of their salary.</li></ul><div><b>Flexible Benefits</b></div><ul><li>The City offers employees the opportunity to open two separate tax-free accounts through salary reduction. One account is to pay for expenses not covered by health insurance and the other account is for child care costs.</li></ul><div><b>Vacation</b></div><ul><li>Employees accrue vacation beginning with the first day of employment as follows: 12 days per year (0-5 years); 18 days per year (6-10 years); 21 days per year (11-15 years); 24 days per year (16-20 years); and 27 days per year (21+ years). </li><li>Employees may access their vacation immediately.</li></ul><div><b>Sick Leave</b></div><ul><li>Upon employment, the employee receives a sick leave bank of 24 hours, with an additional 24 hours awarded after three months. </li><li>Thereafter, sick leave accrues at the rate of four hours each pay period.</li></ul><div><b>Employee Assistance Program</b></div><ul><li>A confidential counseling assessment and referral service is available without cost to employees and family members for help with personal, family or job-related problems.</li></ul><div><b>Paydays</b></div><ul><li>The City of Renton pays employees on the tenth and the twenty-fifth of each month (24 pay periods each year). </li></ul><div><b>Holidays</b></div><ul><li>The City recognizes eleven holidays and offers two &quot;personal&quot; holidays each calendar year for most employees, unless otherwise specified in a labor contract.</li></ul><div><b>Hours of Work</b></div><ul><li>Flexible work schedules are available in many departments.</li></ul><div><b>Transportation</b></div><ul><li>Unlimited free rides on various bus systems as well as various carpool and rideshare options are available for City employees.</li></ul><div><br>
<b>Please see the </b><b>City of Renton Benefits webpage</b><b> for more information.</b></div></div></div></div><p></p>

Administrative Secretary 1 - Finance

University of South Alabama

<div><h2 class="jobSectionHeader"><b>Posting Details</b></h2>
<div><div><div>Position Information
</div><p></p><div><div><div><div><b>Position Number</b></div> <div>003346</div>
</div><br>
<div><div><b>Position Title</b></div> <div>Secretary V - 003346</div>
</div><br>
<div><div><b>Division</b></div> <div>Academic Affairs</div>
</div><br>
<div><div><b>Department</b></div> <div>421700 - Physics</div>
</div><br>
<div><div><b>Minimum Qualifications</b></div>
<div>High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.</div>
</div><br>
<div><div><b>Preferred Qualifications</b></div>
</div><br>
<div></div><div><div><b>Job Description Summary</b></div>
<div>The University of South Alabama&rsquo;s Physics department is seeking to hire a Secretary V. Interested candidates should apply to be considered.</div>
</div><br>
</div></div></div><div><div>Essential Functions
<p></p><div>These are the job duties required of the position.</div><p></p>
</div><div><div><div><div><b>Essential Functions</b></div>
<ul><li>Serves as secretary for the chairperson and all faculty members of the department.</li>
<li>Maintains daily reminder calendar for meetings, faculty deadlines, registration and orientation events.</li>
<li>Maintains Physics Classroom Use calendar and audio visual room scheduling.</li>
<li>Oversees MSPB 140, 240, 250, and 223 classroom conditions and equipment upkeep for cleaning.</li>
<li>Prepares correspondence, course materials, reports, brochures, etc using Word, Excel, and PowerPoint.</li>
<li>Maintains department files and databases.</li>
<li>Takes minutes at meetings and prepares for final distribution.</li>
<li>Answers and direct telephone calls.</li>
<li>Maintains supervisor&rsquo;s calendar.</li>
<li>Greets and routes visitors.</li>
<li>Open and distributes mail.</li>
<li>Makes travel arrangements and processes travel reimbursement forms.</li>
<li>Acts as MSPB Building Coordinator for basement and levels one and two.</li>
<li>Acts as MSPB Safety Coordinator to include attending meeting and communicating safety updates.</li>
<li>Advises students regarding enrollment policies and procedures.</li>
<li>Works with registering physics students for the purpose of Hold Releases, Overrides and Lab Waiver qualification.</li>
<li>Orders equipment and supplies for department, labs, research, grants and misc. accounts preparing requisitions, limited purchase orders and direct pay requests.</li>
<li>Colloquium preparations to include preparing mail outs of invitations, reception planning for setup and take down.</li>
<li>Event planning for annual recruiting efforts such as <i>Tuesday Evening Physics</i> and <i>Teacher/Student Workshop</i> including shopping for supplies, room scheduling, food service requisition and overseeing for the events.</li>
<li>Assist multiple colleges and departments in registering their students in Physics courses and preparation of forms to review for compliance with A&amp;S course modification requests.</li>
<li>Utilizes Banner Finance, Scheduling and Student Records Systems to access departmental and student information.</li>
<li>Supervises student assistants to include assigning duties and checking work.</li>
<li>Complies with attendance, timekeeping and security policies and monitors same for clerical staff.</li>
<li>Regular and prompt attendance.</li>
<li>Ability to work schedule as defined and overtime as required.</li>
<li>Related duties as required.</li>
</ul></div><br>
</div></div></div><div><div>Posting Information
</div><p></p><div><div><div><div><b>Number of Vacancies</b></div> <div>1</div>
</div><br>
<div><div><b>Position End Date (if temporary)</b></div>
</div><br>
<div></div><div><div><b>Job Open Date</b></div> <div>07/28/2026</div>
</div><br>
<div><div><b>Job Close Date</b></div>
</div><br>
<div></div><div><div><b>Open Until Filled</b></div> <div>Yes</div>
</div><br>
<div><div><b>Special Instructions to Applicants</b></div>
</div><br>
<div></div><div><div><b>Working Days</b></div> <div>Monday - Friday</div>
</div><br>
<div><div><b>Working Hours</b></div> <div>8:00 a.m. - 5:00 p.m.</div>
</div><br>
<div><div><b>Job Location</b></div> <div>Main Campus</div>
</div><br>
<div><div><b>Full-time or Part-Time</b></div> <div>Full Time</div>
</div><br>
<div><div><b>Regular or Temporary</b></div> <div>Regular</div></div></div></div></div></div></div>

Secretary V

University of Tennessee

<div><p>The Senior Secretary provides comprehensive administrative and operational support to the Office of Housing. This position serves as a contact for departmental communications, coordinates human resources and payroll processes, and performs a wide variety of clerical, organizational, and logistical tasks. Additionally, this role includes direct responsibility for managing key aspects of the apartment assignment process for University Courts Apartments, supporting resident services, and overseeing associated records and compliance tasks.</p></div>
<br><div><ul><li>Maintain paper and electronic filing systems. Assist with general correspondence and support departmental communications.
</li><li>Provide secretarial and front-line office support for the Office of Housing. Places and receives telephone calls and greets visitors; provides information or routes callers to appropriate staff members; takes messages as needed. Evaluates issues to determine appropriate referral needed; forwards emergency calls to the proper person immediately or determines who can respond to emergencies.
</li><li>Coordinate all human resources-related processes for the Office of Housing including paperwork, new hire onboarding, employee status changes, time and leave entry, and employment file management. Submit payroll for full-time, part-time, and student employees using the DASH system.
</li><li>Manage the application, assignment, and resident communication processes for University Courts Apartments. Maintain accurate apartment rosters in RMS and coordinate room changes and updates.
</li><li>Oversee resident move-in and move-out procedures for University Courts. Communicate expectations, key dates, and ensure forms and records are submitted accurately.
</li><li>Manage University Courts key control, including key distribution and collection, coordinating lock changes, and maintaining records for compliance and security. Assist residents with questions and enforce departmental and university policies.
</li><li>Ensures security, integrity, and confidentiality of data.
</li><li>Procure supplies and materials for the purpose of maintaining the availability of required items for Housing central staff. (office supplies, printer cartridges, batteries, etc.)
</li><li>Maintains inventory of supplies and materials for the Housing central staff (ex. office supplies, appliances, etc.)
</li><li>Assist Housing personnel with questions regarding payroll and timesheet entry.
</li><li>Adds charges to student accounts for lost keys and damaged property.
</li><li>Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
</li><li>Other duties as assigned.</li></ul></div>
<br><div><div>Minimum Qualifications: Candidates must have a High School Diploma or GED, and 2 to 3 years office experience.
<br>
<ul><li>Skill in using Microsoft Office Suite, email systems, and database entry.
</li><li>Ability to manage multiple tasks and prioritize effectively.
</li><li>Knowledge of or ability to learn housing software systems.
</li><li>Ability to communicate clearly and professionally with students, staff, and outside parties.
</li><li>Skill in maintaining confidentiality and working with sensitive information.
</li></ul></div><p>Preferred Qualifications: Professional experience in office administration and basic human resources processes.<br>
</p><p><br>
Application Process: Qualified candidates should apply online. Attached <b>resume is required </b>for consideration.
<br>
Application Deadline: Review of applications is expected to begin on August 13th, 2026, and will continue until the position has been filled.
<br>
Minimum hiring rate $16.48 per hour (Market Range MR06) &ndash; Salary commensurate with education and experience.</p></div>

Senior Secretary

Rochester Regional Health

<div><p><b>Job Title:</b> Secretary</p><p><b>
Department:</b> Healthy Moms - Front End</p><p><b>
Location: </b>75 Genesee st, Rochester, NY 14611</p><p><b>
Hours Per Week:</b> 40</p><p><b>
Schedule:</b> Full-time, Dayshift, Monday to Friday, 8 am to 4.30 pm</p><p></p><p><b>
Position Summary:</b><br>
The Department Secretary is responsible for the clerical/administrative support for department, including reception, transcription and file maintenance. The department secretary would perform tasks/operations which serve to enhance the department&rsquo;s integration within the system. Must adhere to unity&rsquo;s policies and procedures and maintain confidentiality at all times. Must adhere to unity&rsquo;s policies and procedures and maintain confidentiality at all times. Provide superior customer service by modeling the Brand Promise and Core Values.<br>
<br>
<br>
<br>
<b>Key Responsibilities:</b></p><ul><li><p>
Performs receptionist duties, including greeting, answering phone calls and inquires from visitors. Refers complainants and grievances to the appropriate person for follow-up.
</p></li><li><p>Assists with facilitating central communication within the department.
</p></li><li><p>Performs all aspects of scheduling functions/needs for the department. This includes schedules of leadership, as well as schedules for visitors and patients as applicable. This may also include scheduling lab work, referrals, etc. Communicates changes / updates in schedule in a timely fashion.
</p></li><li><p>Manages workflow within the department in order to achieve deadlines. Acts as a liaison with other departments. This may include patient flow where applicable.
</p></li><li><p>Processes incoming and outgoing faxes. Receives and distributes mail to appropriate departments and individuals. Inventories, orders, records and receives all supplies. Oversees maintenance of all office equipment (copier, fax machine, printers, etc).</p></li><li><p>
Compiles daily, weekly, monthly and quarterly reports and data at the request of leadership.
</p></li><li><p>Assists leadership with document preparation for interview and hiring process, performance evaluations, and other personnel actions.
</p></li><li><p>Works with leadership to process all requests which flow through the department, including obtaining authorization through various channels. This may include insurances.</p></li><li><p>
Tracks supply levels and order supplies as needed.
</p></li><li><p>Processes multiple forms of letters and maintains patient demographic databases.</p></li><li><p>
Will float to other units and perform all job functions at each unit as necessary.</p></li><li><p>
For Clinical Areas: May be responsible for medical record management to include opening medical charts / records, accurate filing, chart audits and thinning / closing medical records.</p></li><li><p>
For Clinical Areas: Completes patient registration process. Verifies accuracy of registration information. Keeps information current and updates as changes occur. Accurate processing (charge entry) and verification of patient charges. Collects co-pay as needed.</p></li><li><p>
For Clinical Areas: Processes physician orders as it relates to scheduling procedures.</p></li><li><p>
For Clinical Areas: Releases medical records according to UHS and departmental HIPAA policy.
</p></li><li><p>For Long-Term Care: May be responsible for petty base box reconciliation. Investigates and resolves discrepancies. Oversees payment and deposit ledger on a daily basis.
</p></li><li><p>PT Only: Maintain inventory, storage and cleanliness of equipment and treatment area.</p></li><li><p>
PT Only: Provide patient care: including but not limited to set &ndash;up of equipment, prepare patient for treatment. Assist therapists with patient transfers, ambulation, toileting, and equipment retrieval/ adjustments.<br>
</p></li></ul><p><br>
<br>
<b>Desir</b><b>ed Attributes:</b></p><ul><li><p>
Associates degree preferred.</p></li><li><p>
2 years clerical experience preferred.</p></li><li><p>
For ElderONE only: 1 year of experience working with a frail or elderly population preferred.</p></li></ul><p><b><br>
Minimum Qualifications:</b><br>
<br>
<b>Required </b><b>Licensure/Certification</b><b> Skills:</b><br>
None<br>
<br>
Rochester Regional Health System is an Equal Opportunity / Affirmative Action Employer. Minority/Female/Disability/Veteran</p><p></p><p><b>
EDUCATION:</b></p><p></p><p><b>
LICENSES / </b><b>CERTIFICATIONS:</b></p><p></p><p><b>
PHYSICAL REQUIREMENTS:</b></p>
S - Sedentary Work - Exerting up to 10 pounds of force occasionally Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.<p></p><p><b>
For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.</b><b>
</b></p><p></p><p><b>Any physical requirements reported by a prospective employee and/or employee&rsquo;s physician or delegate will be considered for accommodations.
</b></p><p></p><p><b>PAY RANGE:</b></p>
$17.25 - $19.88<p></p><div><div><div><div><div><div><div><p><b>
CITY:</b></p></div></div></div></div></div></div></div>
Rochester<p></p><div><div><div><div><div><div><div><p><b>
POSTAL CODE:</b></p></div></div></div></div></div></div></div>
14611<p></p><p><b><i>
The listed base pay range is a good faith representation of current potential base pay for a successful full time applicant. It may be modified in the future and eligible for additional pay components. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts.</i></b></p><p></p><p><b>
Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.</b></p></div>

Secretary

Shriners Children's

<div><p><b>Company Overview</b></p><p></p><p>
Shriners Children&rsquo;s is an organization that respects, supports, and values each other. Named as the 2025 best mid-sized employer by Forbes, we are engaged in providing excellence in patient care, embracing multi-disciplinary education, and research with global impact. We foster a learning environment that values evidenced based practice, experience, innovation, and critical thinking. Our compassion, integrity, accountability, and resilience define us as leaders in pediatric specialty care for our children and their families.</p><p></p><p>
With 20+ hospitals, outpatient clinics, ambulatory care centers and outreach locations across the globe, we provide excellent care to children up to age 18 regardless of their family&rsquo;s ability to pay or insurance status. Please click here to learn more about our locations.</p><p></p><p><b>
Job Description</b></p><p></p><p><b>
Job Summary</b><br>
<br>
Provide high-level administrative support to executive leadership at Shriners Hospitals for Children, ensuring efficient operation of the executive office and seamless execution of administrative tasks.<br>
<br>
<b>Key Responsibilities</b></p><ul><li><p>
Schedules activities, special events, travel arrangements and special projects for the Hospital Administrator and assures effective coordination of the activities</p></li><li><p>
Assists with the Hospital Administrator's time by researching, routing correspondence, drafting letters and documents, collecting and analyzing information, preparing information for meetings, scheduling and maintaining calendar and meetings</p></li><li><p>
Works with staff to complete annual surveys</p></li><li><p>
Coordinates student affiliation agreements between universities and legal councils at SHC headquarters office, works with other hospitals in preparing transfer agreements</p></li><li><p>
Receives and documents donations received at hospital</p></li><li><p>
Prepares and monitors the budget for the Administration Department</p></li><li><p>
Prepares monthly packets for Board Members</p></li><li><p>
Provides support to the Board of Governors</p></li></ul><p><b><br>
Required Qualifications</b></p><ul><li><p>
5 years of Administrative Assistant / Clerical experience</p></li><li><p>
Advanced proficiency in Microsoft Office Suite of products</p></li></ul><p></p><p><b>
Preferred Qualifications</b></p><ul><li><p>
2 years of Executive Secretary experience</p></li><li><p>
Hospital setting experience</p></li></ul>
The pay range for this position is $26.31 - $39.47. Compensation is determined based on years of relevant experience and departmental equity.</div>

Executive Assistant

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