departmental secretary

State of Illinois

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We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome
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Reasonable Accommodation Statement
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The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
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To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents Additional Documents section for each application.
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Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.
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Sponsorship for Employment
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The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.
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Disclosure of Salary Information
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In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.
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<br><b>Date:</b> Jul 10, 2026
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<b>Location:</b><br>
Chicago, IL, US, 60607
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<br><b>Job Requisition ID:</b> 57407
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<b>Job Requisition ID:</b> 57407
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<b>BPIS:</b> 07726
<br><b>Opening Date:</b> 07/10/2026
<br><b>Closing Date:</b> 07/24/2026
<br><b>Agency:</b> Department of Healthcare and Family Services
<br><b>Class Title:</b> EXEC SECRETARY I - 14031
<br><b>Skill Option:</b> Keyboarding
<br><b>Bilingual Option:</b> None
<br><b>Salary:</b> Anticipated starting salary range $4,747-$6,446/mo.
<br><b>Job Type:</b> Salaried
<br><b>Category:</b> Full Time
<br><b>County:</b> Cook
<br><b>Number of Vacancies:</b> 1
<br><b>Bargaining Unit Code:</b> None
<br><b>Merit Comp Code:</b> Confidential (Management Bill) Exclusion from RC014 Collective Bargaining Coverage
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A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.
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Why Work for Illinois?
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Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
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No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
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<b>Position Overview:</b><br>
The Department of Healthcare and Family Services (HFS) is seeking an organized and dependable professional to serve as an Administrative Secretary to the Deputy Director for Human Resources. This position will conduct special projects and studies, analyze data, draft reports, compose correspondence and information requests for the EEO/AA Office. Additionally, the position will answer phone calls, respond to simple inquiries, interpret policies, create and maintain records and handle confidential information.
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<b>Employees receive a robust benefit package including:</b><br>
Monday-Friday work schedule
<br>Flexible work schedules are available in many program areas. (Remote work may be an option for certain positions.)
<br>Health, Life, Vision, and Dental Insurance
<br>Pension Plan
<br>Paid Parental Leave
<br>Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
<br>Employees earn (12) paid Sick Days annually.
<br>New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
<br>Employees earn (3) paid Personal Days annually.
<br>(13-14) paid holidays annually (based on start date)
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If you are seeking a new opportunity, and this position appeals to you, please apply today!
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At the Illinois Department of Healthcare and Family Services (HFS), we value staff as our greatest asset. We work in a spirit of teamwork to help millions of Illinoisans access high quality healthcare and fulfill child support obligations to advance their physical, mental, and financial well-being. We provide healthcare coverage for children and adults through Medicaid and other medical programs, and we help ensure that children receive financial resources from both their parents through Child Support Services. The HFS Office of the Inspector General investigates, audits and reviews program activity to ensure the integrity of our programs is maintained.
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HFS is committed to promoting and preserving a workplace culture that embraces diversity, equity, and inclusion. We welcome and value employees with different backgrounds, life experiences, and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation. HFS is an equal opportunity employer.
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Essential Functions
<br>Under direction, serves as Administrative Secretary to the Deputy Director of Human Resources for the Illinois Department of Healthcare and Family Services (HFS).
<br>Composes replies to routine correspondence and requests for information.
<br>Receives visitors, answers telephone, and responds to simple inquiries that relate to human resources, including but not limited to, EEO and Affirmative Action programs, personnel, labor relations, and training.
<br>Reviews all personnel transaction requests for complete and correct information and policy application.
<br>Reviews agency policies and procedures and human resources including federal and state rules and regulations and their application to the day-to-day activities in the Deputy Director’s office to remain current on section activities.
<br>Establishes and updates the section’s records, correspondence, and report filing system.
<br>Performs other duties as required or assigned which reasonably within the scope of the duties enumerated above.
<br>Minimum Qualifications
<br>Requires knowledge, skill, and mental development equivalent to completion of two (2) years secretarial or business college and one (1) year of secretarial experience or completion of high school and three (3) years of secretarial experience.
<br>Requires ability to keyboard accurately at 55 words per minute.
<br>Preferred Qualifications
<br>Minimum of two (2) years of professional experience serving an assistant to executive level management.
<br>Working knowledge of personnel, Equal Employment Opportunity/Affirmative Action policies and regulations.
<br>Minimum of one (1) year of professional experience working in a Human Resources Office.
<br>Minimum of two (2) years of professional experience interacting with government officials, managers and public through verbal and written correspondence.
<br>Minimum of two years (2) years of professional experience working with and handling sensitive information with professionalism.
<br>Conditions of Employment
<br>Requires completion of a background check and self-disclosure of criminal history.
<br>Requires the ability to utilize and maintain state issued equipment such as a laptop.
<br>Requires the ability to travel in the performance of duties, with overnight stays as appropriate.
<br>The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
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<b>Work Hours:</b> Monday - Friday 8:30am to 5:00pm
<br><b>Headquarter Location:</b> 401 S Clinton St, Chicago, Illinois, 60607
<br><b>Work County:</b> Cook
<br><b>Email:</b> HFS.DPASApps@illinois.gov
<br><b>Posting Group:</b> Office & Administrative Support
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The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
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donotreply@SIL-P1.ns2cloud.com
<br>systems@SIL-P1.ns2cloud.com
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<b>Nearest Major Market:</b> Chicago

Administrative Secretary (Executive Secretary I)

City Of Renton

<div></div><div><div><div><p>The City of Renton is recruiting for an experienced office professional to join our Finance department. In the <b>Administrative Secretary 1 </b>position you will support the Finance Department in a variety of ways and will coordinate and work with Department Administrators, Directors, Managers and teams to ensure smooth operations and daily functions.<br>
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This position involves regular interaction with both internal and external customers, so it would be beneficial for the candidate to possess strong communication, customer service, and problem-solving skills, along with the ability to take initiative. Additionally, being organized is important, as the role requires multi-tasking and the ability to shift focus to meet deadlines effectively.</p><div><b><i><br>
Minimum Requirements</i></b></div><div><b>
EDUCATION, EXPERIENCE, AND LICENSE REQUIREMENTS:</b></div><ul><li>
Minimum 3 years of increasingly responsible administrative support experience.</li><li>
Valid driver&rsquo;s license.</li><li>
Successful passing of a required driving record check.</li><li>
Successful passing of a required background and credit check.</li></ul><div></div><div><br>
Working for the City of Renton comes with an <b>excellent benefits</b> package, including:</div><ul><li>
Deferred compensation with the City contributing 3% of the employee's salary.</li><li>
VEBA Plan with the City contributing 1% of the employee&rsquo;s salary.</li><li>
Medical, dental, vision and life insurance at affordable rates.</li><li>
Paid leave for vacation, sick, eleven holidays and two &quot;personal&quot; holidays a year.</li><li>
State of Washington Department of Retirement Systems Public Employee Retirement Systems (PERS) plan enrollment</li></ul><br>
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NOTE: We have adopted an anonymous application process that prevents hiring managers from seeing personal identifiers during the initial application review, such as candidates' names, contact information, etc. For that reason, you will not have the ability to attach any documents to your application, including a cover letter or resume. You must thoroughly complete the applications&rsquo; education and work experience section in chronological order. You must also provide a thorough response to each of the Supplemental Questions. Please make sure to submit a complete, detailed, and updated job application as described above without any personal identifiers included. Failure to do so may result in elimination from further consideration.</i><div><p><b><br>
ESSENTIAL FUNCTIONS:</b></p><ul><li>
Plan and perform complex administrative office coordination; relieve supervisor of technical, clerical, and administrative duties.</li><li>
Create, prepare, process, and track a variety of contracts, correspondence, memos, reports, and other materials; edit and proofread documents for proper grammar and formatting standards. May process high volume of invoices and payments.</li><li>
Provide a variety of administrative support to include coordinating mailings, following up with impacted public and other business partners, processing applications and paperwork, and responding to inquiries.</li><li>
Maintain information on a variety of databases, systems, displays and websites; provide reports as needed.</li><li>
Answer telephones and emails; provide information and assistance to City staff and the public; take messages or refer calls to appropriate staff member, other City department, or public agencies.</li><li>
Organize and coordinate office functions, activities, and communications; assure efficient workflow and office operations.</li><li>
Maintain complex and comprehensive financial records and files pertaining to departmental expenditures, budget balances, investments, payroll, and operations; prepare status reports, charts, and graphs as requested.</li><li>
Prepare a variety of financial and narrative reports, records, and documentation as necessary. Assist in budget projection, preparation, appropriation, and control.</li><li>
Assist with the processing of grant applications and maintain records of applications and other program information.</li></ul></div><div><ul><li>
Operate a variety of business and office machines including, but not limited to, computers, applicable software, copiers, and calculator.</li><li>
Assist with development of new and improved systems and procedures because of new policies or directives or routine research and analysis; assist with implementation after securing approval.</li><li>
Provide excellent internal and external customer service; greet visitors, ascertain nature of business, and direct visitors to appropriate person.</li><li>
Train, schedule, and assign duties to clerical staff if appropriate; may supervise and evaluate the performance of assigned personnel; facilitate the accurate flow of information and work assignments.</li><li>
Attend a variety of meetings including staff, board, commission, and committee meetings and prepare meeting minutes as assigned.</li><li>
Attend and provide backup coverage as needed at city council meetings.</li><li>
May arrange travel schedule and reservations for staff.</li><li>
Assist in conducting a variety of studies involving programs, systems, operations, special needs, issues, or activities of an assigned department; research, analyze, and prepare recommendations or conclusions on assigned projects.</li><li>
Prepare and coordinate purchase of office supplies, equipment, and other expenditures.</li><li>
Provide staff support and administrative assistance to boards, commissions, and committees; prepare reports, agendas, correspondence, meeting minutes, and other materials as appropriate and according to decisions and approved actions.</li><li>
Prepare information on a variety of topics for dissemination to the public through the media, presentations, community meetings, and City literature; coordinate efforts with City departments, government agencies, and vendors.</li><li>
Participate on a variety of City committees, study groups, and task forces.</li><li>
Develop and prepare specifications for departmental projects, contracts, purchases, and equipment; research, prepare, and administer grants.</li><li>
Assist with public records requests under the direction of supervisor.</li><li>
Contribute to an environment of teamwork and respect.</li><li>
Foster a culture of equity and inclusion by recognizing the diverse needs and perspectives of groups and individuals.</li><li>
Participate in and help provide cross-training in processes as directed by management to ensure a well-rounded team for coverage purposes.</li><li>
Remain current with relevant technological advancements as it relates to field.</li><li>
Maintain regular, reliable, and punctual attendance.</li><li>
Perform other duties as assigned.</li></ul></div><div><ul><li>
May be assigned to support City priorities during emergencies.</li></ul><div></div><div><br>
To review a complete job description, see &ndash;Class Specifications | Administrative Secretary 1 | Class Spec Details</div><div></div><p><b><br>
PHYSICAL DEMANDS:</b></p><ul><li>
Move throughout City facilities and buildings.</li><li>
Some positions may require driving to offsite locations to perform essential functions.</li><li>
Operate a computer and other office equipment.</li><li>
Communicate with City employees and residents.</li></ul><p></p><p><b><br>
WORK ENVIRONMENT:</b></p><ul><li>
Work is performed in an office environment.</li><li>
Noise level in the office is moderately quiet.</li><li>
Work evening and/or weekend hours as needed.</li><li>
Night meetings may be required.</li></ul><p></p><p><br>
Approved reasonable accommodation requests will be made to enable individuals with disabilities to perform the essential functions of the job.</p></div></div><br>
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<div><h2 class="jobSectionHeader"><b>Selection Procedure</b></h2></div>
<p></p><div><div><b>Selection Procedure:</b></div><div>
Please consider visiting the City of Renton's Career Center for more information about our hiring process, benefits and other useful information. The City of Renton embraces a diverse and inclusive workforce and prides itself on promoting collaboration and teamwork in a positive environment while providing high-quality services to the community. For more information about the City of Renton, please visit the following website: Why Renton</div><div></div><div><br>
The City has adopted an anonymous application process that prevents hiring managers from seeing personal identifiers, including candidates&rsquo; names, addresses, and other similar information. This eliminates the possibility of unintentional or implicit bias during the screening of applications. For that reason, you will not have the ability to attach any documents to your application, including a cover letter or resume. Please make sure to submit a complete, detailed, and updated job application.</div><div></div><div><b><br>
Accommodation</b></div><div>
Individuals needing accommodation in the application, testing, or interview process may contact cmoore@rentonwa.gov at least 2 days prior to the need.</div><div><b><br>
Communication from the City of Renton:</b><br>
We primarily communicate via e-mail during the application process. E-mails from rentonwa.gov and/or governmentjobs.com should be placed on your safe domain list to ensure you receive notifications in a timely manner. As a precaution, you may also want to check your junk e-mail folders. We also communicate via text and encourage you to sign up for text alerts when completing your job application.</div><div></div><div><b><br>
Recruitment Process:</b><br>
The screening process will include a review of minimum qualifications and applicants selected for an interview will be invited via email to self-schedule a time through the Government Jobs account. At minimum, this position will be subject to a standard criminal background check and professional reference check. This position requires driving and is also subject to a driving record check from the WA State Department of Licensing (or other state equivalent). Driving records will be evaluated based on a points system depending on the infraction and severity. This position requires cash handling and/or access to sensitive financial information. For that reason, this position is also subject toa credit check.</div></div></div></div><p></p>
<br><div></div><div><div><div><p><b>This position is represented by AFSCME, Local 2170, and the applicable benefits are as follows:</b><br>
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<b>Medical/Dental/Vision Insurance</b></div><ul><li>Employees are offered a choice of medical/vision coverage through either Kaiser Permanente or the City's self-insured plan. Preferred Provider Option is available through the self-insured plan. Rates for both plans are available on the Benefit webpage. Please click on the link at the bottom of the page for details.</li><li>The dental insurance plan covers services such as regular checkups, x-rays, fillings and crowns. Orthodontia coverage is also provided. </li></ul><div><b>Deferred Compensation Program</b></div><ul><li>The City contributes <b>3% </b>of the employee's base wage rate into a deferred compensation retirement plan. </li><li>Employees may also set aside a percentage of their earnings on a tax-deferred basis.</li></ul><b>Retirement Plan</b><ul><li>Employees are enrolled in either the State of Washington Department of Retirement Systems Plan (PERS) or the Public Safety Employees' Retirement System (PSERS).</li><li>The following position is required to be enrolled in PSERS*<ul><li>Probation Officer</li></ul></li></ul><ul><li>If an employee was in PERS prior to 2006, the employee had the choice to remain in the PERS plan.</li></ul><ul><li>Both the employee and employer contribute to the plan.</li></ul><b>VEBA</b><br>
The City contributes <b>1% </b>of base pay into individual employee VEBA accounts, which can be used to pay out of pocket medical expenses.<br>
<div><b>Life Insurance</b></div><ul><li>A group term life insurance policy is provided to each employee at a value equivalent to the annual salary, up to $50,000. </li><li>Each eligible dependent is also provided with a $1,000 policy. There is no cost to the employee.</li><li>Optional supplemental insurance is available for employees and their dependents at group rates.</li></ul><div><b>Long Term Disability Protection</b></div><ul><li>Many employees are provided with a long term disability policy up to the equivalent of 60% of their salary.</li></ul><div><b>Flexible Benefits</b></div><ul><li>The City offers employees the opportunity to open two separate tax-free accounts through salary reduction. One account is to pay for expenses not covered by health insurance and the other account is for child care costs.</li></ul><div><b>Vacation</b></div><ul><li>Employees accrue vacation beginning with the first day of employment as follows: 12 days per year (0-5 years); 18 days per year (6-10 years); 21 days per year (11-15 years); 24 days per year (16-20 years); and 27 days per year (21+ years). </li><li>Employees may access their vacation immediately.</li></ul><div><b>Sick Leave</b></div><ul><li>Upon employment, the employee receives a sick leave bank of 24 hours, with an additional 24 hours awarded after three months. </li><li>Thereafter, sick leave accrues at the rate of four hours each pay period.</li></ul><div><b>Employee Assistance Program</b></div><ul><li>A confidential counseling assessment and referral service is available without cost to employees and family members for help with personal, family or job-related problems.</li></ul><div><b>Paydays</b></div><ul><li>The City of Renton pays employees on the tenth and the twenty-fifth of each month (24 pay periods each year). </li></ul><div><b>Holidays</b></div><ul><li>The City recognizes eleven holidays and offers two &quot;personal&quot; holidays each calendar year for most employees, unless otherwise specified in a labor contract.</li></ul><div><b>Hours of Work</b></div><ul><li>Flexible work schedules are available in many departments.</li></ul><div><b>Transportation</b></div><ul><li>Unlimited free rides on various bus systems as well as various carpool and rideshare options are available for City employees.</li></ul><div><br>
<b>Please see the </b><b>City of Renton Benefits webpage</b><b> for more information.</b></div></div></div></div><p></p>

Administrative Secretary 1 - Finance

New Jersey Courts

<div>JOB
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If another position becomes available within five months of this recruitment&rsquo;s closing date, the applicant pool from this posting may be used to fill additional vacancies.</b></div><div></div><div><br>
When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public&rsquo;s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.</div><div><b><br>
SALARY: </b>The salary range for this position is $50,776.88 to $75,758.39 for Schedule A, and $50,776.88 to $71,970.45 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater.<b> </b>Judiciary employees hired prior to August 21, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after August 21, 2014, are considered Schedule B.</div><div><b><i><br>
The Judiciary offers a strong opportunity for growth.</i></b></div><br>
The New Jersey Judiciary, Burlington Vicinage, is seeking a highly organized, detail-oriented professional to serve as a Judge's Secretary 1 to a Superior Court Judge in the Family Division. The selected candidate will have a key role in supporting the efficient operation of chambers by preparing and proofreading court orders and legal documents, managing the judge's schedule and workflow, coordinating communications with attorneys, court staff, and the public, and maintaining accurate court records. EXAMPLE OF DUTIES
<ul><li>Transcribe dictation and prepare, proofread, and distribute judges' orders and decisions.</li><li>
Compose and type routine and non-routine correspondence, including contracts, legal documents, form letters, and standard replies to inquiries.</li><li>
Coordinate and communicate the judge's schedule with division administration and case management personnel.</li><li>
Prepare, file and submit records and written documents.</li><li>
Manage incoming and outgoing communications and workflow, including mail, telephone calls, conference calls, and inquiries from attorneys, staff, and the public.</li><li>
Operate a computer terminal or personal computer to enter data into Judiciary-wide systems.</li><li>
Moderate virtual court events.</li><li>
Regulate the flow of work in accordance with operating schedules.</li><li>
Perform other duties as assigned.</li></ul><p>
Regular and predictable physical presence at the worksite is an essential function of this position.</p>
SUPPLEMENTAL INFORMATION <b>Driver's License:</b> Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.<br>
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<b>Authorization to Work:</b> US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.<br>
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<b>Special Note:</b> Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.<br>
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<b>Residency Law:</b> In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the &quot;New Jersey First Act,&quot; all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor &amp; Workforce Development on the basis of either hardship or employer critical need.<br>
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<b>HOW TO APPLY:</b><br>
The NJ Judiciary requires all applicants to complete the application process fully and as instructed. All applicants must complete the work experience and education sections and attach any required documents. Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable. Use a separate section to describe each position. Applicants who indicate &quot;see resume&quot; or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience. Only applicants that follow the application instructions and submit completed applications will be considered.<br>
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The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey.<br>
<b>The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action</b><br>
<b>Employer Committed to Ensuring an Open Door to Justice</b><br>
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NeoGov applicant support at 1-877-204-4442 (toll free call)<br>
Monday through Friday, 6:00 AM to 6:00 PM Mountain Time (MT)</div>

Judge's Secretary 1 (Family Division)

Federal Bureau of Prisons

Secretary (Associate Warden's Secretary)

<p>The selected candidates will be responsible for managing camp administration activities, employee documentation, ERP transactions and welfare related coordination to ensure smooth camp operations and compliance with company procedures.</p><p><b>KEY RESPONSIBILITIES</b></p><p>Manage camp administration and employee documentation.</p><p>Handle ERP transactions including requisition's GRV(E), GTV, GIV and leave applications.</p><p>Maintain leave registers, attendance- related records, and training reports.</p><p>Process passport requests, personnel document requests, and air ticket entries.</p><p>Coordinate labor complaints, wage complaints closures and visa renewal documentation.</p><p>Maintain EFS inward/outward registers and filing systems.</p><p><b>REQUIREMENTS </b></p><p><b>1. Degree/ diploma in any field. </b></p><p><b>2. 5-7 years of experience in camp administration, welfare coordination or related functions.</b></p><p><b>3. Excellent written and verbal communication skills. </b></p><p><b>4. Strong coordination and organizational abilities. </b></p><p><b>5.Proactive and self-motivated.</b></p><p><b>6.Ability to communicate effectively with employees and management.</b></p><p><b>7. Previous experience in a similar role, preferably within the construction or contracting industry will be considered an added advantage. </b></p><p>Pay: AED4,500.00 - AED5,000.00 per month</p><p>Work Location: In person</p>

SECRETARY (CAMP)

University of South Alabama

<div><h2 class="jobSectionHeader"><b>Posting Details</b></h2>
<div><div><div>Position Information
</div><p></p><div><div><div><div><b>Position Number</b></div> <div>003346</div>
</div><br>
<div><div><b>Position Title</b></div> <div>Secretary V - 003346</div>
</div><br>
<div><div><b>Division</b></div> <div>Academic Affairs</div>
</div><br>
<div><div><b>Department</b></div> <div>421700 - Physics</div>
</div><br>
<div><div><b>Minimum Qualifications</b></div>
<div>High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.</div>
</div><br>
<div><div><b>Preferred Qualifications</b></div>
</div><br>
<div></div><div><div><b>Job Description Summary</b></div>
<div>The University of South Alabama&rsquo;s Physics department is seeking to hire a Secretary V. Interested candidates should apply to be considered.</div>
</div><br>
</div></div></div><div><div>Essential Functions
<p></p><div>These are the job duties required of the position.</div><p></p>
</div><div><div><div><div><b>Essential Functions</b></div>
<ul><li>Serves as secretary for the chairperson and all faculty members of the department.</li>
<li>Maintains daily reminder calendar for meetings, faculty deadlines, registration and orientation events.</li>
<li>Maintains Physics Classroom Use calendar and audio visual room scheduling.</li>
<li>Oversees MSPB 140, 240, 250, and 223 classroom conditions and equipment upkeep for cleaning.</li>
<li>Prepares correspondence, course materials, reports, brochures, etc using Word, Excel, and PowerPoint.</li>
<li>Maintains department files and databases.</li>
<li>Takes minutes at meetings and prepares for final distribution.</li>
<li>Answers and direct telephone calls.</li>
<li>Maintains supervisor&rsquo;s calendar.</li>
<li>Greets and routes visitors.</li>
<li>Open and distributes mail.</li>
<li>Makes travel arrangements and processes travel reimbursement forms.</li>
<li>Acts as MSPB Building Coordinator for basement and levels one and two.</li>
<li>Acts as MSPB Safety Coordinator to include attending meeting and communicating safety updates.</li>
<li>Advises students regarding enrollment policies and procedures.</li>
<li>Works with registering physics students for the purpose of Hold Releases, Overrides and Lab Waiver qualification.</li>
<li>Orders equipment and supplies for department, labs, research, grants and misc. accounts preparing requisitions, limited purchase orders and direct pay requests.</li>
<li>Colloquium preparations to include preparing mail outs of invitations, reception planning for setup and take down.</li>
<li>Event planning for annual recruiting efforts such as <i>Tuesday Evening Physics</i> and <i>Teacher/Student Workshop</i> including shopping for supplies, room scheduling, food service requisition and overseeing for the events.</li>
<li>Assist multiple colleges and departments in registering their students in Physics courses and preparation of forms to review for compliance with A&amp;S course modification requests.</li>
<li>Utilizes Banner Finance, Scheduling and Student Records Systems to access departmental and student information.</li>
<li>Supervises student assistants to include assigning duties and checking work.</li>
<li>Complies with attendance, timekeeping and security policies and monitors same for clerical staff.</li>
<li>Regular and prompt attendance.</li>
<li>Ability to work schedule as defined and overtime as required.</li>
<li>Related duties as required.</li>
</ul></div><br>
</div></div></div><div><div>Posting Information
</div><p></p><div><div><div><div><b>Number of Vacancies</b></div> <div>1</div>
</div><br>
<div><div><b>Position End Date (if temporary)</b></div>
</div><br>
<div></div><div><div><b>Job Open Date</b></div> <div>07/28/2026</div>
</div><br>
<div><div><b>Job Close Date</b></div>
</div><br>
<div></div><div><div><b>Open Until Filled</b></div> <div>Yes</div>
</div><br>
<div><div><b>Special Instructions to Applicants</b></div>
</div><br>
<div></div><div><div><b>Working Days</b></div> <div>Monday - Friday</div>
</div><br>
<div><div><b>Working Hours</b></div> <div>8:00 a.m. - 5:00 p.m.</div>
</div><br>
<div><div><b>Job Location</b></div> <div>Main Campus</div>
</div><br>
<div><div><b>Full-time or Part-Time</b></div> <div>Full Time</div>
</div><br>
<div><div><b>Regular or Temporary</b></div> <div>Regular</div></div></div></div></div></div></div>

Secretary V

HunaTek Government Solutions

<div><h1 class="jobSectionHeader"><b>Staff Assistant (Project Coordinator)</b></h1>
<p><b>Location:</b> Washington, DC, 20037</p>
<h2 class="jobSectionHeader"><b>Position Overview</b></h2>
<p>HunaTek is seeking a Staff Assistant to fill a vacancy on our contract with Department of State, located in Washington DC. The Staff Assistant serves as a critical support resource to the Under Secretary, Special Assistants, and Senior Advisors by coordinating administrative and operational processes that advance key business needs and mission objectives. This role requires a comprehensive understanding of bureau priorities, strong judgment in managing competing demands, and the ability to facilitate seamless interagency coordination.</p>
<div>This position is contingent upon contract award.</div>
<h2 class="jobSectionHeader"><b>Essential Job Functions:</b></h2>
<h3 class="jobSectionHeader"><b>Strategic Support &amp; Coordination</b></h3>
<ul><li>Serve as Staff Assistant to the Under Secretary, Special Assistants, and Senior Advisors, coordinating administrative and operational processes to advance critical business needs and mission objectives.</li>
<li>Maintain a comprehensive understanding of major current and long-term issues pursued by the bureau to provide informed support and anticipate leadership needs.</li>
<li>Exercise sound judgment in prioritizing competing demands and resolving administrative challenges both short and long term.</li>
<li>Provide backup support to process and submit time and attendance records for F/FO personnel.</li>
<li>Perform other duties as assigned.</li>
</ul><h3 class="jobSectionHeader"><b>Interagency &amp; Departmental Liaison</b></h3>
<ul><li>Maintain liaison with the Office of the Secretary, Executive Secretariat (S/ES), Operations Center, Department Principals, offices of other Assistant Secretaries, and offices of Principals in other agencies to facilitate seamless coordination and information flow.</li>
<li>Coordinate with bureaus and offices to ensure deadlines are met for work tasked by S/ES and the Under Secretary, proactively addressing potential delays.</li>
<li>Advise Bureau personnel on overdue action items, upcoming deadlines, priority issues, and Department/S/ES procedures for processing documentation.</li>
</ul><h3 class="jobSectionHeader"><b>Correspondence Management &amp; Quality Control</b></h3>
<ul><li>Maintain liaison with bureau offices to ensure deadlines are met for work tasked by S/ES and the Under Secretary, coordinating with the Chief of Staff, Special Assistants, and Senior Advisors to track and monitor correspondence within the F Family.</li>
<li>Determine feasibility of meeting deadlines, make necessary corrections, return documents to originators for changes, and notify originators when extensions are required.</li>
<li>Ensure all official communications to the F Under Secretary are properly and promptly handled in accordance with records requirements and Department standards.</li>
<li>Assist in preparing high volumes of correspondence, telegrams, memoranda, briefing papers, and reports for senior-level contacts at the White House NSC, DOD, DOC, DOE, DOJ, and across the Department.</li>
<li>Prepare and request briefing memoranda for meetings through the Department paper tasking system.</li>
<li>Coordinate with Special Assistants and Senior Advisors to track, monitor, and expedite correspondence within the F family bureaus.</li>
<li>Ensure the quality and timeliness of written products drafted within the F family bureaus directed to Department principals, maintaining the highest standards of professionalism.</li>
<li>Provide authoritative guidance, enforce deadlines, and review and edit all documents for the Under Secretary to ensure correct format, style, coherence, accuracy, content, and clearances.</li>
<li>Make necessary corrections or return documents to originators with clear guidance for required changes.</li>
</ul><h3 class="jobSectionHeader"><b>Knowledge Management, Process &amp; Workflow Improvement</b></h3>
<ul><li>Design and implement knowledge management systems to track assignments, share information, and maintain core documentation in collaboration with F Front Office staff and other Department personnel.</li>
<li>Determine feasibility of meeting deadlines on specific documents, notify originators when extensions are required, and negotiate realistic timelines.</li>
<li>Respond promptly to inquiries from within and outside F family bureaus concerning the status, location, subject matter, and deadlines of documents and taskers.</li>
<li>Identify workflow bottlenecks and take proactive action to avoid, minimize, or eliminate processing problems in both the short and long term.</li>
</ul><h3 class="jobSectionHeader"><b>Security &amp; Classified Information Management</b></h3>
<ul><li>Ensure classified materials are managed appropriately, including procedures for handling and storing SCI documents.</li>
<li>Take and transcribe notes during international, interagency, or public meetings as required.</li>
</ul><h2 class="jobSectionHeader"><b>Skills and Qualification Required:</b></h2>
<ul><li>High school diploma or GED</li>
<li>Six (6) years or more work experience in international politics/foreign policy, military/defense, or security cooperation.</li>
<li>Six (6) years or more work experience in administration, travel planning, complex logistics, political-military affairs, foreign affairs, and defense security cooperation.</li>
<li>Experience working with the U.S. interagency, preferably the Department of Defense, with senior-level contacts.</li>
<li>Experience as an assistant to Senior Executive Service/Senior Foreign Service officials, including managing schedules, briefing memoranda, and travel arrangements.</li>
<li>Experience working with U.S. security cooperation, preferably Foreign Military Sales and/or export control issues.</li>
<li>Experience in State Department paper content, format, and clearance management, including knowledge management systems such as SharePoint.</li>
<li>Ability to work independently to assess priorities and manage daily coordination of details without repeated requests for guidance from supervisors.</li>
<li>Proficiency in travel management, preferably experience with E2 solutions.</li>
<li>Ability to solve problems and encourage consistent, solid performance.</li>
<li>Ability to manage multiple tasks, coordinate activities in multiple locations, act decisively in daily work, and work well in a multi-cultural team environment.</li>
<li>Strong organizational, communication, interpersonal, and computer skills.</li>
<li>Excellent English language communication skills (written and spoken).</li>
<li>Top Secret clearance</li>
</ul><div><div><b>About Us:</b><br>
At HunaTek, we build teams of people from all backgrounds with varying levels of experience, knowing firsthand that diversity of thought will strengthen our ability to deliver for our customers. We work hand in hand with Federal civilian and military staff, pulling together to further the interests of our nation and home and abroad.</div>
<div><br>
Whenever possible, we provide opportunities for our employees to learn new skills, obtain certifications, attend industry events, and have some fun together.<br>
<br>
<b>Our Benefits:</b><br>
We offer a comprehensive benefits package designed to make sure our employees and their families have access to good health care, are insured against catastrophic health events, can put money aside for retirement and are able to maintain a healthy work-life balance. These benefits include:</div>
<ul><li>Comprehensive medical, dental and vision</li>
<li>Long-term and short-term disability insurance and term life insurance</li>
<li>401(K) with safe harbor contribution</li>
<li>Paid time off and 11 paid holidays</li>
<li>Tuition and career development assistance</li>
<li>A selection of voluntary benefits</li>
</ul>
<div></div><div><i>This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.</i></div>
<div></div><div>Equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities.</div></div></div>

Staff Assistant (Project Coordinator)

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