deputy administrator

Department of Public Works

<div></div><div><div><div><div><p>This position is located in the Department of Public Works (DPW), Solid Waste Management Administration (SWMA). The Solid Waste Management Administration is comprised of five organizational components that provide services in the areas of: Solid Waste Collection Division, Solid Waste Disposal Division, Public Space Maintenance (Street &amp; Alley) Division, Solid Waste Special Operation Administration and the Solid Waste Education and Enforcement Program. SWMA is recognized as one of the largest and key components of DPW; critical to providing environmentally healthy municipal services that are both ecologically sound and cost effective.</p><p>
The incumbent of this position will serve as the Deputy Administrator for Solid Waste Management Administration (SWMA), responsible for providing management, direction, and oversight of the five comprehensive program areas day-to-day operations.</p><div><b>
Duties and Responsibilities</b></div><div></div><div><br>
Plans, directs, and coordinates, the short-term and long-term day-to-day operations to ensure the major programs are implemented effectively and efficiently. Manages and directs the day-to-day operations of the line program components of the Solid Waste Management Administration. Monitors and reviews trends in solid waste management and recommends operational and policy improvements. Prepares various reports on activities and operations; reviews memos, letters, notices, and reports prepared by division supervisors. Develops procedures for evaluating work products and services; analyzes potential organizational problems due to changing situations or identified through reports, quality reviews, assessments or from various complaints from groups, individuals, elected officials, business owners, visitors or officials from the federal government or local jurisdictions.</div><div></div><div><br>
Serves in the absence of or as directed by the Administrator and has full responsibility and authority for the planning, direction, coordination and control of the activities, operations, and programs of the Solid Waste Management Administration. Provides authoritative analysis and assistance on complex issues affecting the program operations of the Administration. Establishes strong working relationships with the executive and senior level managers in the Administration, the Department, DC government and other relevant agencies both in the federal government and local jurisdictions. Analyzes program progress and achievement reports, recommendations, and requests from a variety of sources. Develops performance measures and operational standards to achieve goals and objectives of the Administration. Provides the full range of supervisory and managerial functions which include directing Snow Removal and Leaf Collection programs in collaboration with Division Chiefs and supervisors.</div><div></div><div><b><br>
Qualifications and Education</b></div><div></div><div><br>
Specialized Experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, one (1) year of specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression.</div><div></div><div><b><br>
Work Conditions/Environment</b></div><div></div><div><br>
The work is performed in a typical office setting which is adequately lighted, heated, and ventilated.</div><div></div><div><b><br>
Other Significant Factors</b></div><div></div><div><b><br>
Tour of Duty:</b> Monday &ndash; Friday, 8:30am &ndash; 5:00pm</div><div></div><div><b><br>
Promotion Potential:</b> No Known Promotion Potential</div><div></div><div><b><br>
Pay Plan, Series and Grade:</b> MS-0301-15</div><div></div><div><b><br>
Collective Bargaining Unit (Non-Union):</b> This position is not in the Collective Bargaining Unit</div><div></div><div><b><br>
Duration of Appointment: </b>MSS At-Will. Positions in the Management Supervisory Service (MSS) serve at the pleasure of the appointing authority and may be terminated at any time with or without cause.</div><div></div><div><b><br>
Position Designation:</b> This position has been designated as <b>security sensitive </b>therefore the incumbent of this position will be subject to enhanced suitability screening pursuant to Chapter 4 of DC Personnel Regulations, Suitability and as such, incumbents of this position shall be subject to criminal background checks, and background investigations, as applicable.</div><div></div><div><b><br>
Essential Designation:</b> This position has been designated as an <b>essential</b> employee position under the provisions of the District Personnel Manual, Chapter 12. As such, your services may be required in emergency situations to perform crucial duties, i.e., snow removal, debris removal, transportation, shelter operation, food distribution, and communications. These duties may be performed when the government is closed or when most employees are dismissed early. Critical District government operations cannot be suspended or interrupted during emergency situations.</div><p><b>
Residency Requirement Statement: If the position you are applying for is in the Career, Management Supervisory, or Educational Service at an annual salary of one hundred fifty thousand dollars ($150,000) or more, you must establish residency in the District of Columbia within one hundred eighty (180) days of the effective date of the appointment and continue to maintain residency within the District of Columbia throughout the duration of the appointment.</b></p><div><b>
EEO Statement: </b>The District of Columbia Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.</div></div></div></div></div><p></p>

Deputy Administrator, Solid Waste Management

Town of Unity

<p><b>Overview</b><br/>We are seeking a proactive and detail-oriented Deputy Tax Collector/Selectmen Administrator to join our municipal team. This dynamic role combines essential responsibilities in tax collection, financial, and administrative support for local government operations. The ideal candidate will demonstrate strong financial acumen, exceptional organizational skills, and a passion for serving the community. In this position, you will play a vital role in ensuring accurate tax processing, maintaining compliance with regulatory standards, and supporting the overall efficiency of municipal functions.</p><p><b>Responsibilities</b></p><ul><li>Assist in the collection of property taxes, assessments, and other municipal revenues with precision and integrity.</li><li>Assist in the preparation and reconciliation of financial statements, payroll, accounts payable, and general ledger accounts using accounting software such as QuickBooks.</li><li>Provide essential Municipal administrative and clerical support for the Selectmen to ensure smooth office operations, managing correspondences, scheduling appointments, preparing reports and greeting visitors, acting as primary point of contact.</li></ul><p>Hours:</p><p>M 10am-6pm</p><p>T 11am-4pm</p><p>W 12pm-6pm</p><p>Th 10am-4pm</p><p>Healthcare benefits can be discussed</p><p>Pay: From $30.00 per hour</p><p>Expected hours: 24.0 per week</p><p>Benefits:</p><ul><li>457(b)</li><li>Dental insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Deputy Tax Collector/Selectmen Administrator

City of New York

<div>
 The New York City Conflicts of Interest Board (&ldquo;COIB&rdquo;), one of the nation&rsquo;s premier government ethics agencies, is hiring a Deputy Director for its Enforcement Unit. COIB is a small, independent agency that protects the integrity of City government by administering and enforcing the City&rsquo;s conflicts of interest law. The conflicts of interest law applies to the more than 300,000 public servants across all of New York City government (as well as former public servants) and regulates conduct including nepotism, outside financial interests, disclosure of confidential information, acceptance of gifts, and revolving door restrictions.
 <br/>
 <br/>
 In addition to helping manage the Enforcement Unit, the Deputy Director will handle a variety of challenging and interesting cases across all levels of City government and often involving issues of significant public concern. In handling those cases, the Deputy Director will learn a great deal about the operations of City government and gain significant litigation experience. Work will include reviewing evidence, drafting charges, negotiating settlements, and litigating cases at the New York City Office of Administrative Trials and Hearings.
 <br/>
 <br/>
 The Deputy Director must be able to engage in sophisticated and nuanced legal analysis and write clearly and concisely. An ideal candidate will demonstrate a knowledge of and interest in the workings of New York City government.
 <br/>
 <br/>
 EXECUTIVE AGENCY COUNSEL - 95005
 <br/>
 <br/>
 <strong>
  Minimum Qualifications
  <br/>
  <br/>
 </strong>
 Admission to the New York State Bar; and four years of recent full-time responsible, relevant, satisfactory legal experience subsequent to admission to any bar, eighteen months of which must have been in the supervision of other attorneys, in an administrative, managerial or executive capacity, or performing highly complex and significant legal work.
 <br/>
 <br/>
 Incumbents must remain Members of the New York State Bar in good standing for the duration of this employment.
 <br/>
 <br/>
 <strong>
  Preferred Skills
  <br/>
  <br/>
 </strong>
 The successful candidate must possess the maturity, discretion, and judgment necessary for the handling of a myriad of sensitive, and often confidential matters. Strong writing and analytical skills are also required, as is a temperament suitable to work in and help lead a small, collegial law office. Prior government experience is also preferred.
 <br/>
 <br/>
 Public Service Loan Forgiveness
 <br/>
 <br/>
 As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education&rsquo;s website at https://studentaid.gov/pslf/.
 <br/>
 <br/>
 Residency Requirement
 <br/>
 <br/>
 New York City Residency is not required for this position
 <br/>
 <br/>
 Additional Information
 <br/>
 <br/>
 The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
 <br/>
 <br/>
 , $68,213.00 &ndash; $135,000.00
</div>


Deputy Director of Enforcement

Virginia Department of Corrections

<div><div><div><ul><li>5101836
</li></ul></div><div><ul><li>Richmond, Virginia, United States
</li></ul></div><div><ul><li>Dept of Corr - Central Admin
</li></ul></div><div><ul><li>Public Safety
</li></ul></div><div><ul><li>Full-Time (Salaried)
</li></ul></div><div><ul><li>Closing at: Apr 17 2026 - 23:55 EDT
</li></ul></div><div><ul><li>Dept of Corr - Central Admin</li></ul></div></div><p></p><div><br>
</div><div><p><b>Title:</b> Deputy Director of Institutions: Central Administration #DOC00201</p>
<p><b>
State Role Title:</b> Security Manager IV</p>
<p><b>
Hiring Range:</b> $160,000.00 - $200,000.00</p>
<p><b>
Pay Band:</b> 8</p>
<p><b>
Agency:</b> Dept of Corr - Central Admin</p>
<p><b>
Location: </b>DOC Headquarters</p>
<p><b>
Agency Website:</b> www.vadoc.virginia.gov</p>
<p><b>
Recruitment Type:</b> General Public - G</p>
<p><b>
Job Duties</b></p>
<div>
Deputy Director for Institutions at One of the Nation&rsquo;s Most Respected Correctional Systems!<br>
<br>
The Virginia Department of Corrections (VADOC) is seeking an accomplished and principled executive leader to serve as Deputy Director for Institutions.
<br>
<br>
The Commonwealth of Virginia is a wonderful place to live and work. Virginia has a strong economy and is rich in American history, geographic beauty, and culture. Our population of nearly 9 million diverse residents have access to all four seasons and can reach beaches, cities, small towns, suburbs, mountains, and rural farmland within just a few hours. Virginia&rsquo;s eastern edge borders the Atlantic Ocean and the Chesapeake Bay and provides coastal living and recreation. Moving west across the state, the landscape transforms to the Blue Ridge and the Appalachian Mountains which provides outdoor recreation such as camping, fishing, skiing, snowboarding, and mountain biking.
<br>
<br>
The Deputy Director for Institutions position offers a rare opportunity to help shape the future of corrections within one of the nation&rsquo;s most respected correctional systems. The Virginia Department of Corrections is responsible for the custody and care of incarcerated individuals across the Commonwealth and holds the lowest recidivism rates in the United States at 17.6 percent.<br>
<br>
This position serves as a member of the Director&rsquo;s senior leadership team and reports to the Chief Deputy Director; and provides executive leadership for 38 correctional facilities and thousands of correctional professionals across Virginia. This role is responsible for ensuring safe, secure, and professionally operated institutions while advancing modern correctional practices that strengthen public safety, accountability, and rehabilitation outcomes.<br>
<br>
VADOC is entering a new era of leadership focused on professionalism, ethical leadership, operational excellence, and support for the employees who carry out the Department&rsquo;s public safety mission every day. The successful candidate will be a strategic and disciplined leader capable of guiding complex institutional operations while strengthening a culture of integrity, accountability, and professionalism throughout the organization.<br>
<br>
This is an opportunity for an experienced correctional executive to make a meaningful impact on public safety, organizational culture, and the future of correctional leadership in the Commonwealth of Virginia.
<br>
<br>
Organizational Scope<br>
The Deputy Director for Institutions oversees the operations of correctional facilities across the Commonwealth and is responsible for:<br>
<br>
<ul><li>Oversight of 38 correctional facilities statewide</li><li>Leadership of thousands of correctional professionals</li><li>Custody and supervision of a large, incarcerated population across multiple security levels</li><li>Institutional safety, security, and operational performance</li><li>Implementation of correctional policies, standards, and operational practices</li><li>Collaboration with community supervision partners to support successful reentry</li></ul><br>
The Deputy Director for Institutions serves as a key member of the Department&rsquo;s executive leadership team, working in close partnership with fellow Deputy Directors responsible for:<br>
<br>
<ul><li>Community Corrections</li><li>Health Services</li><li>Reentry, Education, and Programs</li><li>Administration</li><li>Professional Standards</li></ul><br>
Together, these leaders collaborate to ensure a coordinated, statewide approach to public safety, operational excellence, staff support, and successful reentry outcomes across the Commonwealth.<br>
<br>
Key Responsibilities<br>
<ul><li>Provide executive leadership and strategic direction for statewide institutional operations.</li><li>Ensure safe, secure, and professionally operated correctional facilities across the Commonwealth.</li><li>Lead and support regional leadership teams responsible for facility operations and performance.</li><li>Advance modern correctional practices that strengthen safety, accountability, and rehabilitation outcomes.</li><li>Strengthen leadership accountability, operational discipline, and professional standards across institutions.</li><li>Implement agency strategic priorities and operational objectives across institutional operations.</li><li>Promote operational alignment between institutional operations and community supervision to support successful reentry outcomes.</li><li>Foster a culture of professionalism, ethical leadership, and respect for the correctional workforce.</li><li>Collaborate closely with fellow Deputy Directors and executive leadership to ensure alignment across institutional operations, community supervision, health services, reentry initiatives, administrative functions, and professional standards.</li><li>Identify opportunities to improve operational performance, organizational effectiveness, and leadership development across the system.</li></ul></div><p><b><br>
Minimum Qualifications</b></p>
<ul><li>Extensive knowledge of correctional operations, including facility management, security practices, and institutional safety protocols.</li><li>Demonstrated executive leadership experience in a large and complex correctional, public safety, or governmental organization.</li><li>Proven ability to lead large operational teams and oversee multiple facilities or statewide operations.</li><li>Strong understanding of modern correctional practices, policies, and professional standards.</li><li>Experience operating in highly regulated public sector environments with strong accountability expectations.</li><li>Exceptional leadership, communication, and interpersonal skills with the ability to engage internal and external stakeholders.</li><li>Demonstrated ability to manage complex operational challenges and make sound strategic decisions.</li><li>Experience developing leadership teams and strengthening organizational performance.</li><li>Ability to complete the Virginia Ethics Council Conflict of Interest (COI) filing within two (2) business days of hire and annually thereafter, in accordance with the Code of Virginia &sect; 2.2-3100.
</li><li>Ability to complete COI training within two (2) months of hire and every other year thereafter, as required by Code of Virginia &sect; 2.2-3132.</li></ul><p><b><br>
Additional Considerations</b></p>
<ul><li>Advanced education in Criminal Justice, Public Administration, or a related field.
</li><li>Extensive senior leadership experience in institutional corrections or a comparable public safety environment.</li><li>Experience leading large correctional systems or multi-facility institutional operations.</li><li>Demonstrated experience advancing operational improvements and organizational culture within correctional environments.</li><li>Note: Position may be eligible for moving and relocation expenses, subject to all Commonwealth accounting and procurement requirements.</li></ul><p><b><br>
Special Instructions</b></p>
<p>
You will be provided a confirmation of receipt when your application and/or r&eacute;sum&eacute; is submitted successfully. Please refer to &ldquo;Your Application&rdquo; in your account to check the status of your application for this position.</p>
<p>
You will be provided a confirmation of receipt when your application and/or r&eacute;sum&eacute; is submitted successfully. Please refer to &ldquo;Your Application&rdquo; in your account to check the status of your application for this position.<br>
<br>
You will be provided a confirmation of receipt when your application and/or r&eacute;sum&eacute; is submitted successfully. Please refer to &ldquo;Your Application&rdquo; in your account to check the status of your application for this position.<br>
<br>
If selected as a finalist with the VADOC, candidates can expect the following:
<br>
<br>
Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.
<br>
<br>
Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver&rsquo;s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.
<br>
<br>
Application Requirements: Application and/or r&eacute;sum&eacute; for this position are only accepted electronically through the Commonwealth of Virginia&rsquo;s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or r&eacute;sum&eacute;s will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or r&eacute;sum&eacute;.
<br>
<br>
Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or r&eacute;sum&eacute;.<br>
<br>
VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.
<br>
<br>
VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply.</p><br>
<p><b>
Contact Information</b></p>
<p>
Name: Dana Harty</p>
<p>
Phone: 540-944-8396</p>
<p>
Email: EMAILED APPLICATIONS WILL NOT BE ACCEPTED</p><br>
<p></p>
<p>
In support of the Commonwealth&rsquo;s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging &amp; Rehabilitative Services (DARS), or the Department for the Blind &amp; Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.</p>
<p>
Note<b>:</b> Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.</p></div></div>

Deputy Director for Institutions: Central Administration #DOC00201

Sowaan ERP

<p>Kuza Ventures is a dynamic and forward-looking organization committed to excellence, innovation, and sustainable growth. We are seeking a highly skilled and experienced professional to join our Karachi office as <b>Deputy General Manager &ndash; Administration</b>, to strengthen our operational backbone and ensure seamless administrative management.</p><p><b>Key Responsibilities</b></p><ul><li>Oversee and manage all administrative functions of the Karachi office, ensuring efficiency and compliance with company policies.</li><li>Supervise facility management, office maintenance, security, and vendor coordination.</li><li>Develop and implement administrative systems, processes, and best practices to enhance organizational effectiveness.</li><li>Lead and mentor the administration team, fostering a culture of accountability and continuous improvement.</li><li>Manage budgets, contracts, and procurement activities related to administrative operations.</li><li>Ensure compliance with legal, regulatory, and safety standards.</li><li>Coordinate with senior management to support strategic initiatives and organizational goals.</li><li>Handle crisis management, risk assessment, and business continuity planning.</li><li>Liaise with government bodies, external stakeholders, and service providers as required.</li></ul><p><b>Qualifications &amp; Experience</b></p><ul><li>Master&rsquo;s degree in Business Administration, Management, or a related field.</li><li>10&ndash;12 years of progressive experience in administration, with at least 5 years in a leadership role.</li><li>Strong knowledge of corporate governance, compliance, and administrative frameworks.</li><li>Proven ability to manage large teams and complex operations.</li><li>Excellent communication, negotiation, and interpersonal skills.</li><li>Strong problem-solving and decision-making abilities.</li><li>Proficiency in MS Office and familiarity with ERP systems is preferred.</li></ul><p><b>Key Competencies</b></p><ul><li>Leadership &amp; People Management</li><li>Strategic Thinking &amp; Planning</li><li>Operational Excellence</li><li>Financial &amp; Contract Management</li><li>Stakeholder Engagement</li><li>Crisis &amp; Risk Management</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Do you have at least 8 years of progressive experience in administration?</li><li>Have you held a leadership role for 5 or more years?</li><li>Have you managed administrative teams of staff members?</li><li>Do you have experience overseeing facilities, security, and vendor management?</li><li>Have you managed budgets and contracts?</li><li>Are you familiar with ERP systems or advanced administrative software?</li><li>Have you implemented new administrative systems or processes in a previous role?</li><li>Do you have experience liaising with government bodies and regulatory authorities?</li><li>Have you led crisis management or business continuity planning initiatives?</li><li>Are you comfortable working in a fast-paced, growth-oriented organization?</li><li>Do you have strong communication and negotiation skills?</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Administration: 8 years (Required)</li></ul><p>Location:</p><ul><li>Karachi (Required)</li></ul><p>Work Location: In person</p>

Deputy General Manager - Administration

County Of Siskiyou

<div><div><div><h2 class="jobSectionHeader"><b>Description</b></h2></div>
<p></p><div><div><b><i>The County of Siskiyou is an Affirmative Action / Equal Opportunity Employer</i></b><br>
<b><i>We welcome applicants of any race, religion, or ancestry.</i></b></div><div>
For exact salary information please refer to the current salary schedule. County Website</div><div><br>
Management Analyst I - $26.78 - $34.20</div><div>
Management Analyst II - $28.99 - $37.03</div><div><b>
This position will be assigned to Personnel.</b></div><div><b><br>
Management Analyst I</b></div>
Under direction, this position is responsible for performing a variety of administrative and analytical assignments and special studies that may be related to County personnel administrative functions and processes, budgeting, policy, contracts, and/or risk management in the County Administrator&rsquo;s Office. The incumbent assists with coordination and administration of County programs and policies, prepares reports and presentations, and provides general administrative support to ensure effective and compliant operations. This classification is at-will, and non-exempt.<br>
<br>
<b>Distinguishing Characteristics</b><br>
This position represents the entry-level role in the Management Analyst series. It focuses on learning and supporting County programs, policies, and administrative processes. The Management Analyst I is distinguished from the Management Analyst II by the narrower scope of responsibilities and level of independence. Incumbents are assigned to one or more of the below listed assignments and perform listed essential functions as well as routine analytical tasks under supervision. The opportunity to advance to Management Analyst II is upon demonstrated competency, performance-based assessment and thorough knowledge of County operations.<br>
<div><b>
Management Analyst II</b><br>
<br>
Under direction, this position is responsible for performing a variety of analytical assignments and special studies related to the operations, functions, and services of the Siskiyou County Administrator&rsquo;s Office. The role involves assisting in the administration of various County programs and functions, preparing reports and presentations on a wide range of issues, and performing related duties as required. This classification is at-will and non-exempt.<br>
<br>
<b>Distinguishing Characteristics</b><br>
This position represents the fully experienced, journey-level role in the Management Analyst class series and is typically located within the County Administrator&rsquo;s Office. The incumbent performs a wide variety of administrative and analytical studies in areas such as personnel, budgeting, risk management, workers&rsquo; compensation, purchasing, and special projects.<br>
<br>
The Management Analyst II is distinguished from the Management Analyst I by the broader scope of duties, increased independence, and higher level of responsibility. The position requires a deeper understanding of County policies, departmental functions, and County administrative operations.<br>
</div><b>
Reports To</b><ul><li>
Deputy County Administrator</li><li>
County Administrator</li></ul><b>
Classification Supervised</b><br>
None</div><p></p>
<div><h2 class="jobSectionHeader"><b>Examples of Duties</b></h2></div>
<div><p><b>Examples of Assignment Duties</b><br>
Specific Assignments, related essential functions and knowledge basis:<br>
<br>
<b>Personnel</b></p><ul><li>
Assist in coordinating County employee benefit programs, including health insurance, long-term disability, and employee assistance programs.</li><li>
Conduct new employee orientations as needed.</li><li>
Maintain accurate employee records and personnel files.</li><li>
Support day-to-day personnel administrative functions, including tracking employee program participation.</li><li>
Assist with the recruitment and hiring process, including posting job announcements, receiving and screening applications, scheduling interviews, coordinating candidate communications, and tracking candidate status.</li><li>
Support onboarding and integration of new employees into County programs.</li><li>
Gather, organize, and interpret personnel data for analysis and reporting.</li><li>
Prepare reports, analyses, and presentations for management as directed.</li><li>
Maintain accurate records for assigned departments and/or programs.</li><li>
Assist with all aspects of County labor negotiation processes.</li><li>
Conducts research on special issues and prepares detailed analytical reports with findings, recommendations, and possible solutions.</li><li>
Perform other related duties as assigned by the County Administrator or Deputy County Administrator.</li></ul><div><b>
Knowledge Of</b></div><ul><li>
Principles and practices of public personnel administration, employee benefits, and recruitment.</li><li>
Functions and operations of California local government.</li><li>
Research methods, data collection, and administrative analysis.</li><li>
Methods and practices of project planning, management, and coordination.</li><li>
Legislative and executive processes at the local, state, and federal levels, including how laws, regulations, and policies impact County operations.</li></ul><b>
Budgeting, Policy, and Contracts</b><ul><li>
Assist with monitoring and developing a variety of program budgets.</li><li>
Prepare reports on expenditures and program costs.</li><li>
Assist in administering and updating administrative policies, ensuring compliance with applicable laws and regulations.</li><li>
Support preparation and coordination of policy documentation.</li><li>
Assists with development of department charge back procedures and methods for claims processed.</li><li>
Assist with contract administration and purchasing activities, including:<ul><li>
Reviewing and authorizing purchase orders.</li><li>
Coordinating countywide contracts.</li><li>
Reviewing bid packets and supporting vendor selection.</li><li>
Assisting in developing and implementing purchasing policies.</li></ul></li><li>
Supports administration of assigned programs including County Surplus Inventory.</li><li>
Prepare reports, analyses, and presentations for management as directed.</li><li>
Maintain accurate records for assigned programs.</li><li>
Conducts research on special issues and prepares detailed analytical reports with findings, recommendations, and possible solutions.</li><li>
Perform other related duties as assigned by the County Administrator or Deputy County Administrator.</li></ul><div><b>
Knowledge Of</b></div><ul><li>
Budget development and monitoring techniques for County programs.</li><li>
Contract and procurement processes in a public-sector environment.</li><li>
Functions and operations of California local government.</li><li>
Research methods, data collection, and administrative analysis.</li><li>
Methods and practices of project planning, management, and coordination.</li><li>
Legislative and executive processes at the local, state, and federal levels, including how laws, regulations, and policies impact County operations.</li></ul><b>
Risk Management</b><ul><li>
Assist in coordinating the County&rsquo;s workers&rsquo; compensation program, serving as a liaison between departments and the County&rsquo;s Third-Party Administrator.</li><li>
Support administration of risk management programs, including general liability, unemployment insurance, and claims processing.</li><li>
Supports administration of assigned programs including the County Safety Program and Alcohol and Drug Testing Program for Safety-Sensitive Employees.</li><li>
Assist with soliciting insurance bids and coordinating policy renewals and updates.</li><li>
Gather data and prepare reports for risk management analyses.</li><li>
Assist in preparation of mandated state reports, such as the Self-Insurance Reserve Fund.</li><li>
Prepare reports, analyses, and presentations for management as directed.</li><li>
Maintain accurate records for assigned programs.</li><li>
Conducts research on special issues and prepares detailed analytical reports with findings, recommendations, and possible solutions.</li><li>
Perform other related duties as assigned by the County Administrator or Deputy County Administrator.</li></ul><div><b>
Knowledge Of</b></div><ul><li>
Risk management principles, including workers&rsquo; compensation, liability, and insurance administration.</li><li>
Functions and operations of California local government.</li><li>
Research methods, data collection, and administrative analysis.</li><li>
Methods and practices of project planning, management, and coordination.</li><li>
Legislative and executive processes at the local, state, and federal levels, including how laws, regulations, and policies impact County operations.</li></ul><b>
Skills for all assignments</b><ul><li>
Ability to assist in planning, organizing, and coordinating duties related to personnel functions, recruitment, budgeting, contracts, and/or risk management functions.</li><li>
Collect, organize, and analyze statistical and narrative information.</li><li>
Develop clear and concise reports and presentations.</li><li>
Interpret and apply federal, state, and local laws, codes, and regulations.</li><li>
Operate computers and standard office software to perform administrative and analytical work.</li><li>
Establish and maintain cooperative working relationships with employees, departments, and external stakeholders.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Typical Qualifications</b></h2></div>
<div><p><b>Training and Experience:</b><br>
Any combination of training and experience that would provide the knowledge and skills to successfully perform the listed duties is qualifying. A typical way to obtain the required knowledge and skills includes:<br>
<br>
<b>Management Analyst I</b></p><ul><li><p>
Previous work experience and/or educational training that develops familiarity with the functions, operations, and programs of California local government is highly desirable.</p></li><li><p>
Completion of a Bachelor&rsquo;s degree in business administration, public administration, or a closely related field from an accredited college or university is desirable.</p></li></ul><p><b>
Management Analyst II</b></p><ul><li><p>
One (1) year of responsible work experience comparable to that of a Management Analyst I with Siskiyou County.</p></li><li><p>
Completion of a Bachelor&rsquo;s degree in business administration, public administration, or a closely related field from an accredited college or university is desirable.</p></li></ul><div><div><b>
Special Requirements</b></div><ul><li>
Possession of, or the ability to obtain, a valid and appropriate driver&rsquo;s license is required.</li><li>
Upon accepting a job offer, candidates must successfully pass a routine background check including fingerprinting and drug test.</li></ul></div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Supplemental Information</b></h2></div>
<p></p><div><p><b>Typical Physical Requirements</b><br>
Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 pounds; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX.</p><p><b>
Typical Working Conditions</b><br>
Work is performed in an office environment with continuous contact with other staff.</p></div></div></div><p></p>

Management Analyst I/II - Confidential

American Federation of State, County and Municipal Employees

<div><h1 class="jobSectionHeader"><b>Administrative Assistant</b></h1>
<div><div><div>Affiliate:
</div><div>AFSCME Pennsylvania Council 13
</div></div><div><div>Location:</div>
<div>Harrisburg, PA (Executive Office)</div>
</div><div><div>Salary:</div>
<div>Starts at Competitive Salary</div>
</div><div><div>Posting Date:</div>
<div>March 19, 2026</div>
</div></div><div><p><b>Overview</b></p>
<p>
AFSCME Council 13 is the public service union for Pennsylvanians, representing more than 50,000 workers across the Commonwealth. Council 13 members care for the vulnerable and elderly, allow students to focus on learning in schools and universities, run correctional facilities around the clock, maintain safe drinking water, ensure the state&rsquo;s libraries, museums, roads, parks, and game lands are accessible to the public, and make Pennsylvania run in countless other ways. Our union organizes for dignity and respect and fights for a real voice on the job for public service workers and the services we provide.</p><br>
<p></p>
<p>
The Administrative Assistant position provides scheduling, communications, and advanced-level administrative and secretarial support by monitoring and improving workflow. The position is responsible for multiple &ldquo;standalone&rdquo; administrative office functions that provide critical support for headquarters operations and ensures overall coordination of daily administrative activities of the Deputy Administrator and other departmental heads as assigned. Supports Council 13 programs by overseeing office functions; gathering, synopsizing, and sharing information on a program/project basis; and relaying and facilitating program information and actions. Keeps the Deputy Administrator and applicable department heads abreast of daily activities, the status of project activities, performing follow-up procedures and directing office support personnel.</p><br>
<p></p>
<p>
Candidates must be able to handle sensitive, confidential and controversial matters on a continuing basis for management staff. Will also demonstrate professionalism, exercise independent judgment, and efficiently manage multiple tasks in a complicated work environment characterized by unpredictable situations. Work is performed with significant independence and limited review. The ability to maintain confidentiality is an essential part of this role.</p><br>
<p></p>
<p><b>
JOB DUTIES AND RESPONSIBILITIES</b> (Any one position may not include all the specific duties and responsibilities listed in this posting. Examples provide a general summary of the work required and should not be treated as a total and complete list of expected duties to be performed by employees in the classification. An expanded job description is available during the application process.)</p><br>
<p></p>
<ul>
<li>Actively promotes Council 13&rsquo;s vision for building strength and achieving growth.</li>
<li>Ability to interpret and make sound, independent decisions in accordance with information derived from union policies, procedures, directives, priorities, issues and commitments made by Council 13.</li>
<li>Streamlines routine administrative details for the Deputy Administrator, such as: setting up meetings, monitoring regional submissions for field operations as well as other activities, and checking documents for accuracy and conformance to policies and standards. Proactively handles all details of the Deputy Administrator&rsquo;s and/or other senior managers&rsquo; upcoming workload.</li>
<li>Oversees and maintains departmental filing systems, such as PERB filings and correspondence, sector and statewide unit files, and documents attached to special projects or campaigns.</li>
<li>Uses sound judgment and knowledge of changing situations, which may be related to: adjusting and expediting travel and meeting schedules, redirecting the scope of a project; adjusting the workflow based on evolving priorities; or conveying tasks to field offices or Headquarters where appropriate.</li>
<li>Provides support for virtual trainings, such as scheduling, creating meetings and invitations, confirming registrations, and sending training materials or certificates.</li>
<li>Books hotel and flight reservations for select staff. Assists with larger convention, conference, or training reservations, including setting transient rates.</li>
<li>Ability to establish and maintain effective working relationships with superiors, other employees, officials, union members, and the public.</li>
<li>Maintains a daily &ldquo;tickler&rdquo; file and keeps managers aware of issues, deadlines or meetings.</li>
<li>Contributes to, and administratively oversees, weekly and supplemental field updates to ensure accurate, actionable, and timely tracking of activity. Ensures reporting adheres to formatting and other guidelines and proactively seeks information by anticipating questions related to memo items.</li>
<li>Develops and maintains an automated jurisdictional/organizational calendar with information about travel, meetings, activities of reporting field offices and staff, and other union activities.</li>
<li>Directs, supervises and manages office clerical staff in their daily activities, directly observing their skills and coaching them to meet expectations.</li>
<li>Conducts performance appraisals, establishes and monitors development, and establishes performance improvement plans when necessary.</li>
<li>Composes and types routine correspondence, notices and other material; establishes and maintains filing systems. Responsible for all spelling, grammar, punctuation, and syntax for clarity of documents.</li>
<li>Ensures sound recordkeeping practices are upheld within the office.</li>
<li>Assists with processing incoming mail, especially with items of a sensitive nature; locates and attaches appropriate file to correspondence to be answered. Makes assignments to field offices for action on or response to requests for reports, materials or meetings. Prepares responses independently for or with manager&rsquo;s review or approval.</li>
<li>Edits, formats and prepares final reports and correspondence from computer-generated drafts.</li>
<li>Interviews, screens and refers callers. Answers various inquiries and provides information on services and functions of the union and its various offices.</li>
<li>Assists managers in personnel matters.</li>
<li>May set up and maintain office and support functions at various conventions and AFSCME-sponsored meetings.</li>
<li>Approves subordinates&rsquo; leave requests, allocates assignments to ensure adequate clerical support, and completes work evaluations.</li>
<li>Ensures office practices and procedures are documented and conform with policy.</li>
<li>Coordinates with other offices to ensure adequate coverage.</li>
<li>Assists in tracking, processing, and documenting leave requests.</li>
<li>Acts as initial contact/reference person for the office. Reviews and answers general correspondence for the Deputy Administrator and makes necessary decisions required to ensure timely accomplishment of the Council&rsquo;s objectives and projects as required.</li>
<li>Reviews internal processes for ways to better achieve work objectives and makes recommendations upon request.</li>
<li>Provides administrative support around property management as needed.</li>
<li>Performs other duties as assigned.</li></ul><br>
<p></p>
<p><b>
Required Qualifications:
</b></p><p>To perform the Administrative Assistant position successfully, the incumbent needs seasoned proficiency in the following areas:</p>
<ul>
<li>Knowledge of labor unions and their operations.</li>
<li>High level of interpersonal skills to explain and persuade on complicated processes or in providing rationales on programmatic matters.</li>
<li>Advanced knowledge of modern office practices, procedures, and methods.</li>
<li>Advanced skill in the use of Microsoft Word, Excel, Access, PowerPoint and database software.</li>
<li>Proven work experience as a high-level or executive assistant or relevant work experience.</li>
<li>Excellent organizational skills, with an ability to prioritize important projects.</li>
<li>Demonstrated ability to work with top-level executives discreetly and handle sensitive, confidential matters with the utmost professionalism.</li>
<li>Mastery of grammar, spelling, and punctuation at a level equivalent of that used in writing and for adjusting and proofing written materials.</li>
<li>Ability to self-direct and effectively organize and carry out assignments with limited supervision.</li>
<li>Ability to maintain complex clerical records and prepare accurate reports from such records.</li>
<li>Ability to understand and quickly and accurately follow written and oral instructions.</li>
<li>Ability to compose correspondence using correct grammar, syntax and business formats.</li>
<li>Ability to type 65 words per minute.</li>
<li>Ability to make independent determinations on the best possible resolution(s) to problems.</li>
<li>Ability to communicate effectively both orally and in writing.</li>
<li>Ability to effectively organize and exhibit leadership capabilities.</li>
<li>Ability to develop and use a confidential filing and retrieval system.</li></ul><br>
<h1 class="jobSectionHeader"><b>
</b></h1><p><b>Desired Qualifications:</b></p>
<ul>
<li>Prior employment in the labor movement.</li>
<li>Experience developing and maintaining administrative office processes, procedures, reports, and filing systems.</li>
<li>Willingness to work long and irregular hours, including nights and weekends as needed.</li>
<li>Skill in taking and transcribing notes of dictation by recording information and transferring into proper final record.</li></ul><br>
<p></p>
<p><b>
Direction and Decision Making</b></p>
<p>
This position reports to the Deputy Administrator or designee. Direct supervision may come from other managers and senior staff (ex. the regional director, the regional director&rsquo;s administrative assistant, etc.).</p><br>
<p></p>
<p><b>
Education and Experience</b></p>
<p>
Graduation from high school and extensive knowledge of office management, secretarial skills; or any equivalent combination of education and experience which would be acquired through the completion of an associate&rsquo;s degree and five to seven years&rsquo; related experience as an executive or senior office supervisory support person working in a confidential environment.</p><br>
<p></p>
<p><b>
Physical Requirements (as required by ADA)</b></p>
<p>
Work is performed in an office environment. Occasional driving, travel, overnight stays, and extended work hours, including evenings and weekends, may be required. Valid driver&rsquo;s license required.<br>
<br>
<b>Benefits</b></p><br>
<ul>
<li>Health insurance for employee and family, including medical, prescription drug, vision, dental and hearing (employee contributes percentage of salary)</li>
<li>Defined Benefit Pension Plan (jointly paid)</li>
<li>Voluntary Deferred Compensation 401(k) Savings Plan with employer match</li>
<li>Employer-paid life insurance and accidental death benefits</li>
<li>3 weeks earned vacation per year (after one year of service)</li>
<li>1 &frac12; days earned sick leave per month (accrued)</li>
<li>12 paid holidays per year</li>
<li>Paid holiday release between Christmas and New Year&rsquo;s Day</li></ul><br>
<p></p>
<p><b>
How to Apply</b></p>
<p>
To apply, send a cover letter and resume to recruiting@afscme13.org</p><br>
<p>
Please include position title and local number (if you are a current member of an AFSCME local) in the subject heading of your application email.</p></div></div>

Administrative Assistant

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