deputy city clerk

City of Mitchellville, Iowa

<p><b>Overview</b><br/>Join our dynamic team as a Deputy City Clerk, a vital role dedicated to ensuring the smooth operation of municipal administrative functions. In this energetic position, you will support the City Clerk&rsquo;s office by managing essential clerical tasks, maintaining accurate records, and providing exceptional customer service to residents and city officials alike. Your proactive approach and organizational skills will help foster transparency, efficiency, and community engagement within our vibrant city government. This paid position offers an exciting opportunity to develop your administrative expertise while making a meaningful impact on local governance.</p><p><b>Duties</b></p><ul><li>Assist in managing official city records, including filing, indexing, and archiving documents in compliance with legal standards.</li><li>Support the preparation and distribution of city council agendas, minutes, and resolutions with precision and attention to detail.</li><li>Answer multi-line phone systems promptly using professional phone etiquette; direct inquiries to appropriate departments or officials.</li><li>Provide front desk support by greeting visitors, handling inquiries, and offering bilingual assistance to ensure accessible communication for all residents.</li><li>Manage calendar schedules for city officials, coordinate meetings, and organize appointments using office management tools such as Microsoft Office and Google Workspace.</li><li>Perform data entry tasks accurately into various databases like QuickBooks for financial records or other specialized software used by the city.</li><li>Support clerical functions such as proofreading documents, maintaining filing systems, and supporting bookkeeping activities related to city finances.</li><li>Handle customer support requests efficiently, providing excellent service in person or via phone while maintaining professionalism and patience.</li><li>Assist with office management duties including supply inventory, document preparation, and maintaining a clean, organized front desk environment.</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience in office management or administrative roles with strong clerical skills; previous experience in municipal or government settings is a plus.</li><li>Demonstrated proficiency with computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace applications, and data entry software like QuickBooks.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment; strong time management is essential.</li><li>Exceptional customer service skills with professional phone etiquette; bilingual abilities are highly desirable to serve diverse community needs.</li><li>Familiarity with multi-line phone systems and front desk operations; experience as a dental or medical receptionist or personal assistant is advantageous.</li><li>Strong proofreading skills to ensure accuracy in official documents and correspondence.</li><li>Ability to handle sensitive information discreetly while maintaining confidentiality at all times.</li><li>Previous office experience involving filing systems, calendar management, and general clerical duties is required; typing speed should meet standard efficiency benchmarks. Join us as a Deputy City Clerk and be part of a dedicated team committed to transparent governance and outstanding community service!</li></ul><p>Job Types: Full-time, Part-time</p><p>Pay: From $20.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Deputy City Clerk

City of San Mateo

JOB
<br>The DepartmentThe Office of the City Clerk is a service department within the municipal government upon which the five-member City Council, all City departments, and the general public relies on information regarding the operations and legislative history of the City. The City Clerk serves as the liaison between the public and the City Council and provides related municipal services such as serving as the Elections Official, providing key staff for Council meetings and recording all Council action, and serving as records manager for the protection and preservation of the public record.Look to some of the reasons why the City of San Mateo is a great place to work: https://www.youtube.com/watch?v=_GTIzeSpc_g The PositionThe Assistant to the City Clerk position serves as the welcoming and friendly face of government for both the City Council and the City Clerk’s office as this position is the first contact for the front counter and the primary receptionist. The position requires an ability to help demystify government services and processes, learn and maintain an understanding of all government services and procedures and help citizens get to the right service. The position’s administrative functions include responsibility for records management including filing and scanning; managing and ordering office supply inventory; writing correspondence, creating certificates of commendation and writing proclamations on behalf of the Mayor. This position also provides support for Public Records Act (PRA) request intake, coordination, and review to ensure timely and compliant responses. Excellent attention to detail, writing and proofreading skills are required and a positive upbeat attitude with the ability to be flexible, resilient, and creative when situations change is essential. The successful candidate will have a strong work ethic, a passion for making a difference and helping citizens, and a desire to grow in this field.Some of the duties may include, but are not limited to, the following: Provide information and answer inquiries from officials, the public, and City staff on laws, procedures, and policies, such as the City Municipal Code, the Brown Act, and the Public Records Act; organize and assist with the filing of Statements of Economic Interests and Campaign Statements for candidates, office holders and City employees; record and file deeds and other documents requiring recordation; maintain and monitor agreements and insurance certificates; perform special projects as needed.Support the intake, tracking, coordination, and review of Public Records Act (PRA) requests; work collaboratively with departments to identify, gather, review, and produce responsive records; assist in ensuring accurate, timely, and transparent responses in compliance with applicable laws and City policies.Act as receptionist and primary responsibility for staffing the front counter; answer the telephone and assist the public and internal customers by responding to requests for information; issue, receive, process various applications.Review and evaluate records, applications, and reports to ensure completeness and compliance with the California Public Records Act, the Brown Act, and applicable City policies and procedures. Attend meetings as required, may prepare meeting minutes, may assist in City Council agenda preparation and follow-up, as needed; manage Council reservations, correspondence and calendars.Assist with coordinating the bi-annual City-wide Records Clean-up Event; maintain comprehensive indexing and filing system of City Council actions, including resolutions, ordinances, deeds, contracts, and agreements; provide research to staff and the public on information needs, as needed.Ensure that meeting facilities are properly prepared.Maintain logs and manage Council and Clerk correspondence and responsiveness from other departments; receive, sort and distribute incoming and outgoing correspondence.Assist Deputy with the preparation and distribution of notices, action reports, letters, and other correspondence as required by action taken in the meetings.Order office supplies, manage supply inventory; submit expense claims, pay bills as needed.Perform general clerical work including filing, scheduling appointments, and processing personnel, payroll and purchasing information.The Assistant to the City Clerk receives general supervision from the Deputy City Clerk or a higher-level position and may exercise direct or functional and technical supervision over lower-level clerical positions, volunteers, and interns.For a complete list of duties, reference our job specifications at www.cityofsanmateo.org. Knowledge and AbilitiesSkills: Exemplify an enthusiastic, resourceful, and highly responsive customer service attitude with all who are contacted in the course of the workDemonstrate strong knowledge of Public Records Act (PRA) processes, including intake, tracking, coordination, detailed review, and lawful redaction of sensitive or exempt informationManage and prioritize multiple Public Records Act requests and administrative projects simultaneously while ensuring timely, accurate, and compliant completionExercise sound judgment when reviewing records for confidentiality, privilege, and statutory exemptions, ensuring transparency while protecting sensitive informationDesign and implement procedures and programsSolve problems, use sound judgment, and make decisions that are consistent with department philosophyWork independently with minimal directionCommunicate in a positive and clear manner, both written and verbalWork collaboratively with multiple departments to gather responsive records and ensure timely and transparent communicationApply strong attention to detail when reviewing, organizing, redacting, and producing documentsEffectively work with individuals at varying levels in the organization, as well as the public and members of the City CouncilRemain calm under the pressure of deadlinesWork with a sense of urgencyPromote continuous improvement of systems and processesProvide an accurate and detail oriented work product Abilities: Learn, interpret, and apply City and department rules, regulations, policies, practices, ordinances, resolutions and lawsLearn and operate specialized systems and software, such as document imaging, agenda management, automated 700 filing, public records request, and intranet and internet softwareUtilize electronic redaction tools accurately and efficiently to ensure compliance with legal requirementsUnderstand the organization and operation of City government and of outside agencies as necessary to assume assigned responsibilitiesIndependently prepare correspondence, memoranda, and responses related to Public Records Act request and other City Clerk functionsUnderstand and carry out oral and written directionsEstablish and maintain cooperative and professional working relationships at all levels of the organization and with the publicAttend evening meetings as required Minimum QualificationsAny combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain knowledge and abilities would be: Three years of increasingly responsible administrative support experience which included public contact and working with records management systems similar to the systems/programs of the City of San Mateo City Clerk DepartmentEquivalent to high school graduation supplemented by college level coursework in business administration, public administration, or other related specialized trainingAny recent training such as academic courses and certification programs, which are relevant to this job classificationMay be required to obtain and maintain certification as a Notary Public and possess an appropriate valid California Driver’s License Bonus Points (highly desirable)Certification as a Municipal Clerk (CMC) by the International Institute of Municipal Clerks or Certification through the American Records Management Association (ARMA) is highly desirable.Previous experience in a City Clerk's office or related experience is desirableExperience working with the public responding to and providing informationExperience working with a Records Management SystemNotary PublicTechnical proficiency to support specialized system and software administrationExperience facilitating public meetings, including managing technical equipment ADA Special Requirement: Essential duties require the following physical abilities and work environment: Ability to work in a standard office environment and assist with set-up of special events management by the Clerk’s office.ApplySubmit an online application, résumé, and supplemental questionnaire at www.calopps.org or to the Human Resources Department, City of San Mateo, 330 W. 20th Avenue, San Mateo, CA 94403, (650) 522-7260.Application DeadlineRecruitment will close by Monday, March 30, 2026 @ 5 p.m. OR upon receipt of the first 50 applications and supplemental questionnaires, whichever occurs first.Interview ProcessAll applications, résumés, and supplemental questionnaires received will be reviewed for minimum qualifications. Résumés do not take the place of a completed employment application. A fully completed application is required; a resume does not replace the information required on the employment application, including work history. Applications with "see resume" as a substitution for the work experience description, those with unclear past employment information, or those with insufficient information to evaluate possession of minimum qualifications will not be considered; missing information cannot be assumed. A limited number of the most highly qualified applicants will be invited to participate in the examination process, which may consist of an oral panel interview, written exercise, or in the form of a practical demonstration of skill and ability, or any combination of these; a Zoom oral board is tentatively scheduled for April 14, 2026.An eligible list will be established for those who pass the examination process. Current and future vacancies may be filled from this list. The list will remain in effect for at least six months with the possibility of an extension for an additional six months. Once placed on an eligible list, and at the time a vacancy occurs, eligible candidates may be contacted by the hiring department and scheduled for additional department interviews.Date Posted – March 2, 2026

Part-Time Assistant to the City Clerk

City of Weston

<p><b>Job Summary</b><br/>We are seeking a proactive and detail-oriented Assistant City Clerk to join our municipal team. In this vital role, you will support the City Clerk&rsquo;s office by managing administrative functions, maintaining official records, and providing exceptional customer service to residents, visitors, and city staff. Your organizational skills and office management expertise will ensure smooth operations within the city government, helping to uphold transparency and efficiency in local governance. This paid position offers an exciting opportunity to contribute to community development while honing your clerical and administrative skills.</p><p><b>Duties</b></p><ul><li>Assist with maintaining and updating official city records, documents, and minutes of meetings using computer literacy and data entry skills.</li><li>Manage front desk operations, including greeting visitors, answering multi-line phone systems, and providing courteous customer support.</li><li>Handle incoming inquiries via phone and in person with professional phone etiquette and excellent customer service.</li><li>Support calendar management for city officials by scheduling appointments, meetings, and public events using Google Workspace or Microsoft Office tools.</li><li>Perform clerical tasks such as filing, proofreading documents, organizing files, and managing correspondence efficiently.</li><li>Enter data accurately into the City's financial software for bookkeeping purposes related to city finances or departmental budgets.</li><li>Assist with office management duties including accepting payments, document preparation, and maintaining a clean, organized workspace.</li><li>Provide administrative assistance for special projects or initiatives as assigned by the City Clerk or senior staff.</li><li>Possible grant writing in the future (will train if necessary)</li></ul><p><b>Experience</b></p><ul><li>Previous office experience with a focus on clerical or administrative duties is required; experience in municipal or government settings is preferred.</li><li>Demonstrated proficiency in computer skills including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Docs, Sheets), and data entry applications.</li><li>Strong organizational skills with the ability to prioritize tasks efficiently while managing multiple responsibilities simultaneously.</li><li>Adequate typing speed and accuracy; attention to detail for proofreading documents and maintaining official records.</li><li>Experience in customer service roles&mdash;preferably at a front desk or reception&mdash;demonstrating effective communication and phone etiquette.</li><li>Knowledge of office management practices including filing systems, time management, and document handling is essential. Join us as an Assistant City Clerk and be a key part of our mission to serve the community with integrity and professionalism! This role offers meaningful work that makes a difference every day&mdash;empowering you with valuable experience in local government operations while supporting your professional growth in a dynamic environment.</li></ul><p>Pay: From $19.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Paid time off</li><li>Professional development assistance</li></ul><p>Work Location: In person</p>

Assistant City Clerk

Metropolitan Government of Nashville & Davidson County

<div><div><div><h2 class="jobSectionHeader"><b>Position Description</b></h2></div>
<p></p><div><p>This is a non-civil service position. The Deputy Press Secretary serves as a key member of the Mayor&rsquo;s Communications team and supports the development and execution of strategic communications to advance the Mayor&rsquo;s policy agenda and priorities. This position helps manage daily press operations, crafts messaging, responds to media inquiries, and contributes to proactive storytelling on digital platforms and through earned media.</p><p>
The Deputy Press Secretary reports to the Deputy Communications Director, Press Secretary and works closely with the Mayor&rsquo;s Office team, department leadership, communicators, and policy teams to communicate clear, accurate, and easy-to-understand information effectively with Nashvillians and the media.</p>
Mayoral staff (non-civil service) receive 15 days of Paid Time Off and 12 sick days annually.<p><b><br>
Application Instructions</b></p><p>
To apply, please submit a cover letter, resume, and references to Alex Apple, Deputy Communications Director and Press Secretary at alex.apple@nashville.gov.alex.apple@nashville.gov</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Typical Duties</b></h2></div>
<p></p><div><p><b>Media Relations &amp; Press Operations</b></p><ul><li>
Assist in developing proactive, strategic media relations activities and initiatives.</li><li>
Develop and maintain positive, professional working relationships with local, state, and national reporters.</li><li>
Assist in drafting press releases, media advisories, statements, talking points, speeches, quotations, and briefing materials.</li><li>
Work with the Deputy Director of Communications, Press Secretary to research and source relevant information in response to media inquiries.</li><li>
Assist in ideating and managing press events, media availabilities, and major announcements.</li><li>
Monitor media coverage, provide summaries and rapid response recommendations.</li></ul><p><b>
Strategic Communications</b></p><ul><li>
Support the execution of proactive, strategic communications plans and initiatives aligned with the Mayor&rsquo;s policy priorities.</li><li>
Help develop message frameworks for key initiatives, legislation, and community investments.</li><li>
Coordinate messaging across Metro departments to ensure consistency and accuracy.</li><li>
Assist in real-time response to media inquiries or rapidly developing situations.</li><li>
Support Metro Nashville&rsquo;s Emergency Operations Center communications team during activations.</li></ul><p><b>
Content &amp; Messaging Development</b></p><ul><li>
Contribute to digital communications, including producing, shooting or editing digital content and providing captions support.</li><li>
Ensure messaging reflects the mayor&rsquo;s voice, values, and tone.</li><li>
Coordinate with community partners and external stakeholders on announcement rollouts.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2></div>
<p></p><div><ul><li>Bachelor&rsquo;s degree in communications, journalism, public relations, political science, or related field.</li><li>
3&ndash;5 years of experience in communications, media relations, journalism, or public affairs.</li><li>
Exceptional writing and editing skills with the ability to simplify complex policy issues.</li><li>
Experience working in fast-paced, deadline-driven environments where .</li><li>
Strong media judgment and understanding of news cycles.</li><li>
Strong knowledge of digital media strategies.</li><li>
Strong understanding of brand guidelines and compliance.</li><li>
Strong writing and storytelling skills for visual media.</li><li>
Attention to detail with a commitment to quality and accuracy.</li></ul><br>
<b>
Note: Per Metro Ordinance No. SO94-1078. All employees of the Metropolitan Government shall be residents of the State of Tennessee or become residents of the state within six (6) months of employment as a prerequisite to employment with the Metropolitan Government.</b></div><p></p>
<div><h2 class="jobSectionHeader"><b>Preferred Experience, Knowledge, Skills, and Abilities</b></h2></div>
<p></p><div><ul><li>Experience in government, political campaigns, or public sector communications.</li><li>
Familiarity with municipal government operations.</li><li>
Crisis communications experience.</li><li>
Strong digital storytelling and content creation skills, including video production and editing.</li><li>
Ability to communicate in multiple languages.</li><li>
Experience with multi-format cameras and editing software (Canva and CapCut preferred, Adobe Premiere, Movavi, Final Cut Pro, etc.).</li></ul><p></p><p><i><br>
We are an equal opportunity employer. All individuals, regardless of personal characteristics, are encouraged to apply. Metro Nashville is committed to selecting the most qualified candidate for each of our roles.</i></p><br>
Metro Nashville Government respects the religious beliefs and practices of all employees and will make, on request, an accommodation for such observances when a reasonable accommodation is available that does not create an undue hardship on business operations.<br>
<br>
<b>Requests for ADA or other protected accommodations for the recruitment process should be directed to Human Resources at 615-862-6640.</b></div></div></div><p></p>
<br><div></div><div><div><div><p><b>Full-time, Civil Service positions</b><b> -</b><br>
<b>10 Vacation Days per year (increasing after 5 years of service)</b><br>
<b>1 Sick Day per month</b><br>
<b>12 Paid Holidays per year</b><br>
<br>
<b>Public Safety - Sworn and Civilian positions</b><b> -</b><br>
<b>20 vacation days per year</b><br>
<b>3 Personal days per year</b><br>
<b>1 Sick Day per month</b><br>
<b>12 paid holidays per year</b><br>
<br>
<b>Part-time, Non Civil Service positions</b><b> - Visit HR and Benefits webpages for more information.</b><br>
<br>
<b>Full-time, Non Civil Service positions</b><b> - contact hiring department for benefits information</b><br>
<br>
<b>Seasonal/Temporary positions</b><b> - no benefits offered.</b></p></div></div></div>

Deputy Press Secretary - Office of Mayor Freddie O’Connell

Town of Unity

<p><b>Overview</b><br/>We are seeking a proactive and detail-oriented Deputy Tax Collector/Selectmen Administrator to join our municipal team. This dynamic role combines essential responsibilities in tax collection, financial, and administrative support for local government operations. The ideal candidate will demonstrate strong financial acumen, exceptional organizational skills, and a passion for serving the community. In this position, you will play a vital role in ensuring accurate tax processing, maintaining compliance with regulatory standards, and supporting the overall efficiency of municipal functions.</p><p><b>Responsibilities</b></p><ul><li>Assist in the collection of property taxes, assessments, and other municipal revenues with precision and integrity.</li><li>Assist in the preparation and reconciliation of financial statements, payroll, accounts payable, and general ledger accounts using accounting software such as QuickBooks.</li><li>Provide essential Municipal administrative and clerical support for the Selectmen to ensure smooth office operations, managing correspondences, scheduling appointments, preparing reports and greeting visitors, acting as primary point of contact.</li></ul><p>Hours:</p><p>M 10am-6pm</p><p>T 11am-4pm</p><p>W 12pm-6pm</p><p>Th 10am-4pm</p><p>Healthcare benefits can be discussed</p><p>Pay: From $30.00 per hour</p><p>Expected hours: 24.0 per week</p><p>Benefits:</p><ul><li>457(b)</li><li>Dental insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Deputy Tax Collector/Selectmen Administrator

City of Bloomfield

<div><h2 class="jobSectionHeader"><b>Deputy Court Clerk</b></h2><p><b>
City of Bloomfield, NM</b></p><p>
The City of Bloomfield is seeking a detail‑oriented and professional <b>Deputy Court Clerk</b> to support the Municipal Court. This position works closely with the Court Administrator and Municipal Court Judge and plays a vital role in ensuring court operations run smoothly and efficiently while providing excellent service to the public.</p><h3 class="jobSectionHeader"><b>
Key Responsibilities</b></h3><ul><li>
Serve as a primary point of contact for the public by answering phones, responding to inquiries, and providing information on court procedures and schedules</li><li>
Perform clerical and administrative duties including typing correspondence, processing mail, and maintaining records</li><li>
Receive, enter, and file citations, criminal complaints, and court documents; assign case numbers and maintain accurate case files</li><li>
Schedule hearings, arraignments, trials, and other court proceedings; prepare notices, subpoenas, and related documentation</li><li>
Monitor and process payments, fines, fees, and bonds; post transactions and prepare daily deposits</li><li>
Assist the Judge during court proceedings, including preparing judgments and sentencing documents</li><li>
Coordinate with law enforcement, attorneys, detention centers, and other agencies</li><li>
Complete required state court training and stay current on changes to laws, codes, and court procedures</li></ul><h3 class="jobSectionHeader"><b>
Minimum Qualifications</b></h3><ul><li>
High school diploma or equivalent</li><li>
Two (2) years of related clerical, court, administrative, or customer service experience <b>OR</b> an equivalent combination of education and experience</li><li>
Typing speed of at least <b>60 words per minute</b></li><li>
Strong computer skills and experience with record‑keeping systems</li><li>
Ability to work under deadlines, follow complex instructions, and handle sensitive or stressful situations professionally</li><li>
Excellent communication skills, both written and verbal</li></ul><h3 class="jobSectionHeader"><b>
Special Requirements</b></h3><ul><li>
Must be bondable and eligible to serve as a notary</li><li>
Must successfully complete required State Court Clerk training and annual continuing education</li><li><b>
Spanish bilingual skills strongly preferred</b></li></ul><h3 class="jobSectionHeader"><b>
Work Environment</b></h3><ul><li>
Office setting with routine physical activity such as sitting, standing, walking, and reaching</li><li>
Requires attention to detail, confidentiality, and regular interaction with the public</li></ul><h3 class="jobSectionHeader"><b>
Why Work for the City of Bloomfield?</b></h3><ul><li>
Meaningful public service role</li><li>
Opportunity for professional development through state court training</li></ul><p></p><p><i><br>
Disclaimer: The above statements describe the general nature, level, and type of work performed by the incumbent(s) assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified. Job descriptions are not intended to and do not imply or create any employment, compensation, or contract rights to any person or persons. Management reserves the right to add, delete, or modify any and/or all provisions of this description at any time as needed without notice. This job description supersedes earlier versions.</i></p></div>

Deputy Court Clerk

City of Chesapeake

<div><div><div><div><div>Position Information
</div><p></p><div><div><div><div><b>Working Title of Vacant Position</b></div> <div>Deputy Clerk of Circuit Court III - Criminal Courtroom</div>
</div><br>
<div><div><b>Job Type</b></div> <div>Full Time</div>
</div><br>
<div><div><b>Posting Type </b></div><div>City Employees Only</div>
</div><br>
<div><div><b>Number of Vacancies</b></div> <div>1</div>
</div><br>
<div><div><b>Department</b></div> <div>CIRCUIT COURT CLERK</div>
</div><br>
<div><div><b>Division</b></div> <div>CIRCUIT COURT CLERK</div>
</div><br>
<div><div><b>Requisition Number</b></div> <div>2026123</div>
</div><br>
<div><div><b>Number of hours worked per week </b></div><div>40</div>
</div><br>
<div><div><b>Work Schedule</b></div>
<div>8:00 am &ndash; 5:00 pm, Monday through Friday<br>
NOTE: occasionally beyond 5:00 pm depending on court proceedings<br>
Compressed schedule is offered as an option</div>
</div><br>
<div><div><b>Work Site Location </b></div><div>307 Albemarle Drive, Chesapeake, VA</div>
</div><br>
<div><div><b>Position Driving Requirement</b></div> <div>O - Occasional</div>
</div><br>
<div><div><b>Pay Grade</b></div> <div>GE07</div>
</div><br>
<div><div><b>Pay Basis</b></div> <div>Semi-Monthly</div>
</div><br>
<div><div><b>Advertised Salary</b></div>
<div>Salary Based on Qualifications</div>
</div><br>
<div><div><b>Job Description</b></div>
<div><div>The Deputy Clerk III will be in the criminal division which shall include courtroom. Must be able to work up under stress. This position is responsible for providing initially criminal court administration assistance to judges, attorneys, defendants, and court personnel. This class is responsible preparing all necessary paperwork to reflect judge&rsquo;s orders whether in criminal or if necessary civil proceedings. This will allow our criminal and assistant supervisors to manage effectively, efficiently for the Clerk&rsquo;s office, and have back up which will allow continuation to operate seamlessly with confidence and security. Deputy Clerk III must multitask and prioritize in order to be able to start and stop what they are doing. The Deputy Clerk III must have extensive knowledge preferably circuit court experience but will train having prior general or juvenile domestic courtroom experience.<br>
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The Deputy Clerk III, involves entering various data and information into state computer systems, including but not limited to: case entry must be precise with certifying cases from Juvenile Domestic and Relations and General District Court appeals, direct indictments and audit, researching guidelines, and composing and typing a variety of routine documents. This class involves organizing and maintaining departmental records and updating the case management and financial management systems. This class works within a general outline of work to be performed; develops work methods and sequences under general supervision.<br>
Document authentication of legal documents through the certification process. Preparation, gather and organize all required judicial paperwork with accuracy and in accordance with appropriate policies and statutory regulations with a broader skill level.<br>
<br>
Performs job duties at an advanced level based on circuit court knowledge and experience, including but not limited to; resolving each specific hearing for a various number of defendants.<br>
Understanding process for Circuit Court Capias when receiving and examining defendant&rsquo;s paperwork. Coordination of the placement of defendant&rsquo;s circuit court docket that are required to attend their circuit court arraignment. Expect to be able and qualified in handling court reporter, defendants, and witness&rsquo;s oaths. Must transcribe swiftly and accurately judge&rsquo;s orders. Must be able review and examine violations working with other agencies, i.e., Probation and Parole for accuracy. Responsible for the chain of custody by accurately and precisely cataloguing evidence.<br>
Operate photocopy equipment, cashier registers, bar code scanners, document scanners, imaging stations, and/or record indexing and verifying stations. Receipt fees, taxes, fines, restitution, and responsible for loading court costs for various court matters onto state systems.<br>
Customer service is essential and expected responding to our customers&rsquo; questions whether by emails, telephone calls and front counter.</div></div><br>
<div></div>
</div><br>
<div><div><b>Required Qualifications</b></div>
<div><b>VOCATIONAL</b><b>/</b><b>EDUCATIONAL</b><b> </b><b>REQUIREMENT</b><b>:</b> Requires a bachelor&rsquo;s degree or any equivalent combination of education and experience in business administration, public administration, or a closely related field.
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<b>EXPERIENCE</b><b> </b><b>REQUIREMENT</b><b>:</b> In addition to satisfying the vocational/education standards, this class requires a minimum of four years of related, full-time equivalent experience.
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<b>SPECIAL</b><b> </b><b>CERTIFICATIONS</b><b> </b><b>AND</b><b> </b><b>LICENSES</b><b>: </b>None.
<br>
<b>SPECIAL</b><b> </b><b>REQUIREMENTS</b><b>: </b>Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.<br>
</div>
</div><br>
<div><div><b>Preferred Qualifications</b></div>
<div><div>Criminal court division and courtroom with 2 to 4 years of combined experience preferred<br>
Has the ability to accurately perform and pay attention to details, including managing competing priorities.<br>
Accurately able to multi-task at a high volume<br>
Fast Paced working environment<br>
Customer-relations with court related background<br>
Preferred experience with certifying case entry with JDR and GDC appeals, direct indictments and audit.<br>
Extensive experience all Microsoft products include Excel Technology<br>
Ability to draft legal documents<br>
Experienced in handling confidential paperwork<br>
Experience in coordinating with team staff members<br>
Experience with Data Base Sytems</div><div><br>
</div></div>
</div><br>
</div></div></div><div><div>Posting Detail Information
</div><p></p><div><div><div><div><b>Job Open Date</b></div> <div>03/13/2026</div>
</div><br>
<div><div><b>Job Close Date</b></div>
</div><br>
<div></div><div><div><b>Open Continuous</b></div> <div>Yes</div>
</div><br>
<div><div><b>Special Instructions to Applicants</b></div>
<div><div>The City of Chesapeake&rsquo;s Department of Human Resources is serving as an advertising agent for this vacancy. Screening and selection will be handled by the Circuit Court Clerk. Questions concerning the requisition or application status should be directed to the Circuit Court Clerk by calling 757-382-3000.</div><div><br>
</div></div>
</div><br>
</div></div></div></div></div><div><h2 class="jobSectionHeader"><b>ADA Checklist</b></h2>
<div><div><div>Overall Physical Strength Demands
</div><p></p><div><div><div><div><b>Overall Physical Strength Demands</b></div> <div>L=Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.</div>
</div><br>
</div></div></div><div><div>Physical Demands
<p>C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
</p></div><div><div><div><div><b>Standing</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Sitting</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Walking</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Lifting</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Lifting Amount</b></div> <div>Exerting up to 20 lbs</div>
</div><br>
<div><div><b>Carrying</b></div> <div>Rarely- Less than 1 hour per week.</div>
</div><br>
<div><div><b>Carrying Weight</b></div> <div>Exerting up to 20 lbs</div>
</div><br>
<div><div><b>Pushing/Pulling</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Pushing/Pulling Weight</b></div> <div>Exerting up to 20 to 50 lbs</div>
</div><br>
<div><div><b>Reaching</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Handling</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Fine Dexterity</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Kneeling</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Crouching</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Crawling</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Bending</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Twisting</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Climbing</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Balancing</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Vision</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Hearing</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Talking</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Foot Controls</b></div> <div>N = Never
</div></div><br>
<div><div><b>Machines, Tools, Equipment and Work Aids Used</b></div>
<div>No</div>
</div><br>
<div><div><b>Protective Equipment Required</b></div>
<div>Corvid-19 related masks</div>
</div><br>
</div></div></div><div><div>Health and Safety
<p>D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never</p>
</div><div><div><div><div><b>Mechanical Hazards</b></div> <div>N = Never
</div></div><br>
<div><div><b>Chemical Hazards</b></div> <div>D = Daily</div>
</div><br>
<div><div><b>Electrical Hazards </b></div><div>N = Never
</div></div><br>
<div><div><b>Fire Hazards</b></div> <div>N = Never
</div></div><br>
<div><div><b>Explosives</b></div> <div>N = Never
</div></div><br>
<div><div><b>Communicable Diseases</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Physical Danger or Abuse</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Other</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>If Other, Description</b></div> <div>Corvid -19 and the Flu</div>
</div><br>
</div></div></div><div><div>Environmental Factors
<p>D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never</p>
</div><div><div><div><div><b>Dirt and Dust</b></div> <div>M = Several Times Per Month</div>
</div><br>
<div><div><b>Extreme Temperatures</b></div> <div>N = Never
</div></div><br>
<div><div><b>Noise and Vibration</b></div> <div>N = Never
</div></div><br>
<div><div><b>Fumes and Odors</b></div> <div>N = Never
</div></div><br>
<div><div><b>Wetness/Humidity</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Darkness or Poor Lighting</b></div> <div>N = Never
</div></div><br>
<div><div><b>Primary Work Location</b></div> <div>Office Environment</div>
</div><br>
</div></div></div><div><div>Non-Physical Demands
<p>C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.</p>
</div><div><div><div><div><b>Time Pressures</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Emergency Situations</b></div> <div>Rarely- Less than 1 hour per week.</div>
</div><br>
<div><div><b>Frequent Change of Tasks</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Irregular Work Schedule/Overtime</b></div> <div>Rarely- Less than 1 hour per week.</div>
</div><br>
<div><div><b>Performing Multiple Tasks Simultaneously</b></div> <div>Rarely- Less than 1 hour per week.</div>
</div><br>
<div><div><b>Working Closely with Others as Part of a Team</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Tedious or Exacting Work</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Noisy/Distracting Environment</b></div> <div>Rarely- Less than 1 hour per week.</div>
</div><br>
<div><div><b>Other</b></div>
</div><br>
<div></div><div><div><b>If Other, Description</b></div>
</div><br>
<div></div><div><div><b>Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)</b></div>
<div>No</div>
</div><br>
</div></div></div></div></div><div><h2 class="jobSectionHeader"><b>Professional References</b></h2>
<div><div><div>Professional References
<p>Please provide contact information for professional references.</p>
</div><div><div><div><div><b>Minimum Requests</b></div> <div>2</div>
</div><br>
<div><div><b>Maximum Requests</b></div> <div>4</div></div></div></div></div></div></div></div><p></p>

Deputy Clerk of Circuit Court III - Criminal Courtroom

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