deputy clerk

City of Cincinnati

<div><div><div><h2 class="jobSectionHeader"><b>General Statement of Duties</b></h2></div>
<div><p>This employee will perform a variety of clerical and administrative duties required by municipal government: coordinates and prepares agendas for various committees of City Council; staff various committees of City Council, coordinates and prepares agendas for various records and/or transcribes minutes of council and committee meetings; and provides and maintains files of official correspondence. Performs related duties as required.</p></div>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications (KSAs)</b></h2></div>
<p></p><div><p>(Illustrative only. Any one position may not require all of the listed KSAs nor do the listed examples include all of the KSAs which may be required.)</p><p><b>
Knowledge of:</b><br>
English grammar, punctuation and sentence structure.<br>
Standard office methods and practices including filing, scheduling, recordation, and formatting information.<br>
Use and application of various word processing computer software.</p><p><b>
Skill to:</b><br>
Type accurately.<br>
Communicate with the public tactfully, both orally and in writing.<br>
Compose business correspondence.<br>
Plan and organize work; estimate time requirements accurately; set appropriate priorities.<br>
Interpret complex information and instructions.<br>
Maintain confidentiality of information from files, memos and conversations.</p><p><b>
Ability to:</b><br>
Establish and maintain effective work relationships with others.<br>
Stay calm under time pressure and other typing or unusual circumstances.</p><p><br>
Examples of Work Performed</p><p>
(Illustrative only. Any one position within this classification may not include all of the duties listed nor do the listed examples include all of the tasks which may be performed.)</p><p>
Records minutes of committee meetings, conferences and hearings or transcribes form voice recordings, including writing summaries of meetings, conferences and hearings.<br>
Formats and types letters, reports, ordinances, resolutions and other documents, including, complex legal or technical documents.<br>
Types and proofreads, making corrections for grammar, spelling, punctuation and format errors; also edits material written by others.<br>
Files, retrieves information from files, and classifies information for filing, some or all which may be considered confidential; or restricted; decides methods and manner in which files are organized.<br>
Copies and collates information; distributes information to appropriate bodies.<br>
Maintains and updates various manual and computerized records and/or information.<br>
Tracks the status of various items under consideration by City Council.<br>
Attends various committee and City Council meetings; ensures that all material relating to council items and supporting documentation is present; forwards committee recommendations in council calendar.<br>
Maintains accounting records by receiving and posting financial source documents.<br>
Prepares and processes payment of vouchers, certifies funds for office expenses.<br>
Schedules meetings and hearings; maintains schedules; notifies others of scheduled commitments orally or in writing.<br>
Coordinates and prepares agendas for meetings and hearings.<br>
Provides information to the public either orally or in writing.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Required Education and Experience</b></h2></div>
<p></p><div><p><b>RESUME MUST BE ATTACHED</b></p><p>
Each applicant must have two years of paid advanced-level clerical or administrative assistant experience.<br>
<br>
<b>MILITARY EDUCATION &amp; EXPERIENCE EVALUATION</b><br>
Military education and experience may be substituted for college level course work at the lower and upper division baccalaureate and graduate levels and apprenticeship training at the vocational certificate level on a case by case basis based on the American Council on Education (ACE) Military Guide recommendations.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Working and Physical Conditions</b></h2></div>
<p></p><div><p><b>Probationary Period</b>: None</p><p><b>
Supervision Exercised:</b> None</p><b>
HR Contact:</b> Ashley Thomas: Ashley.Thomas@Cincinnati-Oh.gov</div></div></div><p></p>
<br><p></p><div><div><div><p><b>The below information is solely intended as a summary of the benefits available and is subject to change. Not all benefits listed are available for every position. Benefits can vary depending on applicable labor agreements and/or salary plan. For specific questions, contact the HR Contact indicated on the Job Posting.</b><br>
<br>
The City of Cincinnati offers its employees competitive salaries and a comprehensive benefit package designed to actively attract and retain quality employees' to add additional value to the City of Cincinnati's workforce. A summary of these benefits for full-time employment is listed below. This is a general listing of benefits for all employees and is not intended to be a comprehensive listing for all bargaining units.<br>
<br>
The City offers a variety of training programs, ranging from job-specific skills such as computer and equipment instruction, to helping supervisors improve their management techniques.<br>
<br>
<b>Equal Employment Opportunity</b><br>
<br>
The City of Cincinnati is dedicated to providing equal employment without regard to race, gender, age, color, religion, disability status, marital status, sexual orientation or transgendered status, or ethnic, national or Appalachian origin, or on the basis of any other category protected under federal, state and local laws.</p><p><b>Holidays</b></p><p>The City of Cincinnati has 11 paid holidays annually that include:<br>
<br>
New Year's Day<br>
Martin Luther King Day<br>
President's Day<br>
Memorial Day<br>
Juneteenth<br>
Independence Day<br>
Labor Day<br>
Veterans' Day<br>
Thanksgiving Day<br>
Day after Thanksgiving<br>
Christmas<br>
<br>
<b>Health Insurance</b><br>
<br>
The City of Cincinnati 80/20 offers 3 medical plans to all full time City of Cincinnati employees and eligible dependents: the 80/20 PPO medical plan, the HDHP medical plan with an HSA contribution, and a Health Reimbursement Arrangement for those enrolled on another non-city eligible group plan.<br>
<br>
Eligible dependents include:</p><p>Legal Spouse or Equal Partner<br>
Child (natural child, adopted child, and/or child who the group has determined is covered under a &quot;Qualified Medical Child Support Order&quot;)<br>
Step-child<br>
Child for whom the employee or employee's spouse/equal partner is a legal guardian<br>
<br>
<b>Basic Life Insurance</b><br>
<br>
A $50,000 Basic Life Insurance policy is paid for by the City for certain eligible employees. Full time employees not eligible for the City-paid basic life insurance policy are generally provided a similar benefit through their union group.<br>
 </p><p><b>Supplemental Life, Long Term Disability, Accident &amp; Critical Illness Insurance</b></p><p>Most full time City employees are eligible to participate in a supplemental life insurance program, a long term disability plan, and accident and critical illness insurance programs at their own expense. Premiums are determined by age, amount of coverage, and various additional factors.<br>
 <br>
<b>Flexible Benefits Plans</b></p><p><i>Healthcare Flex Spending Account</i><br>
<br>
City employees can participate in the Healthcare Flex Spending Account that can be used to pay out-of-pocket medical, prescription, dental, and vision care expenses for employees and family members. </p><p><i>Dependent Care Flex Spending Account</i><br>
<br>
City employees can participate in a Dependent Care Flex Spending Account that can be used to pay work-related dependent care expenses. Participants can set aside money each year through pre-tax payroll deductions to pay for these expenses.</p><p><i>Transportation Expense Reimbursement Account</i><br>
<br>
City employees can participate in a Transportation Expense Reimbursement Account (TERA) that can be used to reimburse expenses related to traveling to and from work. Participants can set-up a pre-tax payroll deduction up to an IRS regulated amount.</p><p><b>Healthy Lifestyles Program</b></p><p>City employees can voluntarily participate in a wellness incentive program that encourages and rewards employees and their spouses/equal partners for making positive choices for better health. The City of Cincinnati will contribute up to $300/year to a Health Reimbursement Account for each the employee and their spouse/equal partner for meeting specified program goals. These dollars can be used to offset qualified out-of-pocket medical expenses.</p><p><b>Integrated Health Reimbursement Arrangement (HRA)</b></p><p>This is a voluntary program that serves as an alternative healthcare option to traditional medical plans. If you have alternate group health coverage available to you through a spouse, equal partner, another job, or a non-city retirement plan, you may be eligible for this plan which reimburses you for the difference in premiums between the plans and your covered out of pocket expenses on the other plan.</p><p> <br>
<b>Retirement Plan</b><br>
<br>
The City provides a defined benefit pension plan for part-time and full-time<b> </b>employees. New hires and re-hired employees are required to participate in the City of Cincinnati's Retirement System (CRS), regardless of previous participation in an Ohio State pension system or any another state or federal pension system. CRS is funded by employer and employee contributions, and investment returns from plan assets. CRS provides retirement and health care benefits subject to eligibility requirements. The following groups are excluded from participation in CRS: Mayor and Members of City Council; Sworn Police &amp; Fire; Police Recruits; and Rehired Ohio Police &amp; Fire Retirees.</p><p> </p><p><b>Deferred Compensation</b><br>
<br>
As an Ohio government employer, the City offers employees the ability to participate in a 457(b) tax-deferred retirement savings plan. The City makes an annual match to your 457(b) of up to $750, or as otherwise specified in applicable regulations and union contracts.</p></div></div></div><p></p>

DEPUTY CLERK- UNCLASSIFIED

Gregg County

<p><b>BASIC QUALIFICATIONS:</b><br/>1. High School diploma or equivalent: some college coursework or equivalent field specific experience preferred.<br/>2. Knowledge of legal terminology.<br/>3. Computer literacy with excellent data entry skills.<br/>4. Self-motivated and able to work under pressure conditions to meet deadlines, with minimal supervision.<br/>5. Strong organizational skills with the ability to multi-task and prioritize in a fast-paced environment.<br/>6. Excellent communication skills to interact effectively with individuals of all socio-economic backgrounds, both in person and by phone.<br/>7. Dependable, punctual, and able to maintain a strong attendance record.<br/>8. Bi-lingual skills are a plus.</p><p><b>EXAMPLES OF JOB DUTIES:</b><br/>1. Serves as court clerk in misdemeanor court.<br/>2. File misdemeanor cases and all related documents.<br/>3. Issue court documents, such as warrants, subpoenas, commitments.<br/>4. Enter court dispositions into operating system: scan and verify documents filed and issued.<br/>5. Prepare transcripts for submission to the Court of Appeals.<br/>6. Provide professional assistance to the public in person and by telephone.<br/>7. File reports with the State.<br/>8. Scan and maintain official records.<br/>9. Perform other duties as assigned by supervisor, including possible overtime.</p><p>Pay: $33,953.00 per year</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Criminal Deputy Clerk II

City of Bloomfield

<div><h2 class="jobSectionHeader"><b>Deputy Court Clerk</b></h2><p><b>
City of Bloomfield, NM</b></p><p>
The City of Bloomfield is seeking a detail‑oriented and professional <b>Deputy Court Clerk</b> to support the Municipal Court. This position works closely with the Court Administrator and Municipal Court Judge and plays a vital role in ensuring court operations run smoothly and efficiently while providing excellent service to the public.</p><h3 class="jobSectionHeader"><b>
Key Responsibilities</b></h3><ul><li>
Serve as a primary point of contact for the public by answering phones, responding to inquiries, and providing information on court procedures and schedules</li><li>
Perform clerical and administrative duties including typing correspondence, processing mail, and maintaining records</li><li>
Receive, enter, and file citations, criminal complaints, and court documents; assign case numbers and maintain accurate case files</li><li>
Schedule hearings, arraignments, trials, and other court proceedings; prepare notices, subpoenas, and related documentation</li><li>
Monitor and process payments, fines, fees, and bonds; post transactions and prepare daily deposits</li><li>
Assist the Judge during court proceedings, including preparing judgments and sentencing documents</li><li>
Coordinate with law enforcement, attorneys, detention centers, and other agencies</li><li>
Complete required state court training and stay current on changes to laws, codes, and court procedures</li></ul><h3 class="jobSectionHeader"><b>
Minimum Qualifications</b></h3><ul><li>
High school diploma or equivalent</li><li>
Two (2) years of related clerical, court, administrative, or customer service experience <b>OR</b> an equivalent combination of education and experience</li><li>
Typing speed of at least <b>60 words per minute</b></li><li>
Strong computer skills and experience with record‑keeping systems</li><li>
Ability to work under deadlines, follow complex instructions, and handle sensitive or stressful situations professionally</li><li>
Excellent communication skills, both written and verbal</li></ul><h3 class="jobSectionHeader"><b>
Special Requirements</b></h3><ul><li>
Must be bondable and eligible to serve as a notary</li><li>
Must successfully complete required State Court Clerk training and annual continuing education</li><li><b>
Spanish bilingual skills strongly preferred</b></li></ul><h3 class="jobSectionHeader"><b>
Work Environment</b></h3><ul><li>
Office setting with routine physical activity such as sitting, standing, walking, and reaching</li><li>
Requires attention to detail, confidentiality, and regular interaction with the public</li></ul><h3 class="jobSectionHeader"><b>
Why Work for the City of Bloomfield?</b></h3><ul><li>
Meaningful public service role</li><li>
Opportunity for professional development through state court training</li></ul><p></p><p><i><br>
Disclaimer: The above statements describe the general nature, level, and type of work performed by the incumbent(s) assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified. Job descriptions are not intended to and do not imply or create any employment, compensation, or contract rights to any person or persons. Management reserves the right to add, delete, or modify any and/or all provisions of this description at any time as needed without notice. This job description supersedes earlier versions.</i></p></div>

Deputy Court Clerk

City of Chesapeake

<div><div><div><div><div>Position Information
</div><p></p><div><div><div><div><b>Working Title of Vacant Position</b></div> <div>Deputy Clerk of Circuit Court III - Criminal Courtroom</div>
</div><br>
<div><div><b>Job Type</b></div> <div>Full Time</div>
</div><br>
<div><div><b>Posting Type </b></div><div>City Employees Only</div>
</div><br>
<div><div><b>Number of Vacancies</b></div> <div>1</div>
</div><br>
<div><div><b>Department</b></div> <div>CIRCUIT COURT CLERK</div>
</div><br>
<div><div><b>Division</b></div> <div>CIRCUIT COURT CLERK</div>
</div><br>
<div><div><b>Requisition Number</b></div> <div>2026123</div>
</div><br>
<div><div><b>Number of hours worked per week </b></div><div>40</div>
</div><br>
<div><div><b>Work Schedule</b></div>
<div>8:00 am &ndash; 5:00 pm, Monday through Friday<br>
NOTE: occasionally beyond 5:00 pm depending on court proceedings<br>
Compressed schedule is offered as an option</div>
</div><br>
<div><div><b>Work Site Location </b></div><div>307 Albemarle Drive, Chesapeake, VA</div>
</div><br>
<div><div><b>Position Driving Requirement</b></div> <div>O - Occasional</div>
</div><br>
<div><div><b>Pay Grade</b></div> <div>GE07</div>
</div><br>
<div><div><b>Pay Basis</b></div> <div>Semi-Monthly</div>
</div><br>
<div><div><b>Advertised Salary</b></div>
<div>Salary Based on Qualifications</div>
</div><br>
<div><div><b>Job Description</b></div>
<div><div>The Deputy Clerk III will be in the criminal division which shall include courtroom. Must be able to work up under stress. This position is responsible for providing initially criminal court administration assistance to judges, attorneys, defendants, and court personnel. This class is responsible preparing all necessary paperwork to reflect judge&rsquo;s orders whether in criminal or if necessary civil proceedings. This will allow our criminal and assistant supervisors to manage effectively, efficiently for the Clerk&rsquo;s office, and have back up which will allow continuation to operate seamlessly with confidence and security. Deputy Clerk III must multitask and prioritize in order to be able to start and stop what they are doing. The Deputy Clerk III must have extensive knowledge preferably circuit court experience but will train having prior general or juvenile domestic courtroom experience.<br>
<br>
The Deputy Clerk III, involves entering various data and information into state computer systems, including but not limited to: case entry must be precise with certifying cases from Juvenile Domestic and Relations and General District Court appeals, direct indictments and audit, researching guidelines, and composing and typing a variety of routine documents. This class involves organizing and maintaining departmental records and updating the case management and financial management systems. This class works within a general outline of work to be performed; develops work methods and sequences under general supervision.<br>
Document authentication of legal documents through the certification process. Preparation, gather and organize all required judicial paperwork with accuracy and in accordance with appropriate policies and statutory regulations with a broader skill level.<br>
<br>
Performs job duties at an advanced level based on circuit court knowledge and experience, including but not limited to; resolving each specific hearing for a various number of defendants.<br>
Understanding process for Circuit Court Capias when receiving and examining defendant&rsquo;s paperwork. Coordination of the placement of defendant&rsquo;s circuit court docket that are required to attend their circuit court arraignment. Expect to be able and qualified in handling court reporter, defendants, and witness&rsquo;s oaths. Must transcribe swiftly and accurately judge&rsquo;s orders. Must be able review and examine violations working with other agencies, i.e., Probation and Parole for accuracy. Responsible for the chain of custody by accurately and precisely cataloguing evidence.<br>
Operate photocopy equipment, cashier registers, bar code scanners, document scanners, imaging stations, and/or record indexing and verifying stations. Receipt fees, taxes, fines, restitution, and responsible for loading court costs for various court matters onto state systems.<br>
Customer service is essential and expected responding to our customers&rsquo; questions whether by emails, telephone calls and front counter.</div></div><br>
<div></div>
</div><br>
<div><div><b>Required Qualifications</b></div>
<div><b>VOCATIONAL</b><b>/</b><b>EDUCATIONAL</b><b> </b><b>REQUIREMENT</b><b>:</b> Requires a bachelor&rsquo;s degree or any equivalent combination of education and experience in business administration, public administration, or a closely related field.
<br>
<b>EXPERIENCE</b><b> </b><b>REQUIREMENT</b><b>:</b> In addition to satisfying the vocational/education standards, this class requires a minimum of four years of related, full-time equivalent experience.
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<b>SPECIAL</b><b> </b><b>CERTIFICATIONS</b><b> </b><b>AND</b><b> </b><b>LICENSES</b><b>: </b>None.
<br>
<b>SPECIAL</b><b> </b><b>REQUIREMENTS</b><b>: </b>Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.<br>
</div>
</div><br>
<div><div><b>Preferred Qualifications</b></div>
<div><div>Criminal court division and courtroom with 2 to 4 years of combined experience preferred<br>
Has the ability to accurately perform and pay attention to details, including managing competing priorities.<br>
Accurately able to multi-task at a high volume<br>
Fast Paced working environment<br>
Customer-relations with court related background<br>
Preferred experience with certifying case entry with JDR and GDC appeals, direct indictments and audit.<br>
Extensive experience all Microsoft products include Excel Technology<br>
Ability to draft legal documents<br>
Experienced in handling confidential paperwork<br>
Experience in coordinating with team staff members<br>
Experience with Data Base Sytems</div><div><br>
</div></div>
</div><br>
</div></div></div><div><div>Posting Detail Information
</div><p></p><div><div><div><div><b>Job Open Date</b></div> <div>03/13/2026</div>
</div><br>
<div><div><b>Job Close Date</b></div>
</div><br>
<div></div><div><div><b>Open Continuous</b></div> <div>Yes</div>
</div><br>
<div><div><b>Special Instructions to Applicants</b></div>
<div><div>The City of Chesapeake&rsquo;s Department of Human Resources is serving as an advertising agent for this vacancy. Screening and selection will be handled by the Circuit Court Clerk. Questions concerning the requisition or application status should be directed to the Circuit Court Clerk by calling 757-382-3000.</div><div><br>
</div></div>
</div><br>
</div></div></div></div></div><div><h2 class="jobSectionHeader"><b>ADA Checklist</b></h2>
<div><div><div>Overall Physical Strength Demands
</div><p></p><div><div><div><div><b>Overall Physical Strength Demands</b></div> <div>L=Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.</div>
</div><br>
</div></div></div><div><div>Physical Demands
<p>C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
</p></div><div><div><div><div><b>Standing</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Sitting</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Walking</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Lifting</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Lifting Amount</b></div> <div>Exerting up to 20 lbs</div>
</div><br>
<div><div><b>Carrying</b></div> <div>Rarely- Less than 1 hour per week.</div>
</div><br>
<div><div><b>Carrying Weight</b></div> <div>Exerting up to 20 lbs</div>
</div><br>
<div><div><b>Pushing/Pulling</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Pushing/Pulling Weight</b></div> <div>Exerting up to 20 to 50 lbs</div>
</div><br>
<div><div><b>Reaching</b></div> <div>Continuously- 2/3 or more of the time.</div>
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<div><div><b>Handling</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
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<div><div><b>Fine Dexterity</b></div> <div>Continuously- 2/3 or more of the time.</div>
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<div><div><b>Kneeling</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Crouching</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Crawling</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Bending</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Twisting</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Climbing</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Balancing</b></div> <div>Continuously- 2/3 or more of the time.</div>
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<div><div><b>Vision</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Hearing</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Talking</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Foot Controls</b></div> <div>N = Never
</div></div><br>
<div><div><b>Machines, Tools, Equipment and Work Aids Used</b></div>
<div>No</div>
</div><br>
<div><div><b>Protective Equipment Required</b></div>
<div>Corvid-19 related masks</div>
</div><br>
</div></div></div><div><div>Health and Safety
<p>D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never</p>
</div><div><div><div><div><b>Mechanical Hazards</b></div> <div>N = Never
</div></div><br>
<div><div><b>Chemical Hazards</b></div> <div>D = Daily</div>
</div><br>
<div><div><b>Electrical Hazards </b></div><div>N = Never
</div></div><br>
<div><div><b>Fire Hazards</b></div> <div>N = Never
</div></div><br>
<div><div><b>Explosives</b></div> <div>N = Never
</div></div><br>
<div><div><b>Communicable Diseases</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Physical Danger or Abuse</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Other</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>If Other, Description</b></div> <div>Corvid -19 and the Flu</div>
</div><br>
</div></div></div><div><div>Environmental Factors
<p>D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never</p>
</div><div><div><div><div><b>Dirt and Dust</b></div> <div>M = Several Times Per Month</div>
</div><br>
<div><div><b>Extreme Temperatures</b></div> <div>N = Never
</div></div><br>
<div><div><b>Noise and Vibration</b></div> <div>N = Never
</div></div><br>
<div><div><b>Fumes and Odors</b></div> <div>N = Never
</div></div><br>
<div><div><b>Wetness/Humidity</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Darkness or Poor Lighting</b></div> <div>N = Never
</div></div><br>
<div><div><b>Primary Work Location</b></div> <div>Office Environment</div>
</div><br>
</div></div></div><div><div>Non-Physical Demands
<p>C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.</p>
</div><div><div><div><div><b>Time Pressures</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Emergency Situations</b></div> <div>Rarely- Less than 1 hour per week.</div>
</div><br>
<div><div><b>Frequent Change of Tasks</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Irregular Work Schedule/Overtime</b></div> <div>Rarely- Less than 1 hour per week.</div>
</div><br>
<div><div><b>Performing Multiple Tasks Simultaneously</b></div> <div>Rarely- Less than 1 hour per week.</div>
</div><br>
<div><div><b>Working Closely with Others as Part of a Team</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Tedious or Exacting Work</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Noisy/Distracting Environment</b></div> <div>Rarely- Less than 1 hour per week.</div>
</div><br>
<div><div><b>Other</b></div>
</div><br>
<div></div><div><div><b>If Other, Description</b></div>
</div><br>
<div></div><div><div><b>Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)</b></div>
<div>No</div>
</div><br>
</div></div></div></div></div><div><h2 class="jobSectionHeader"><b>Professional References</b></h2>
<div><div><div>Professional References
<p>Please provide contact information for professional references.</p>
</div><div><div><div><div><b>Minimum Requests</b></div> <div>2</div>
</div><br>
<div><div><b>Maximum Requests</b></div> <div>4</div></div></div></div></div></div></div></div><p></p>

Deputy Clerk of Circuit Court III - Criminal Courtroom

<div><div><div><div><div>Position Information
</div><p></p><div><div><div><div><b>Working Title of Vacant Position</b></div> <div>Deputy Clerk of Circuit Court II -Criminal Courtroom</div>
</div><br>
<div><div><b>Job Type</b></div> <div>Full Time</div>
</div><br>
<div><div><b>Posting Type </b></div><div>Public</div>
</div><br>
<div><div><b>Number of Vacancies</b></div> <div>4</div>
</div><br>
<div><div><b>Department</b></div> <div>CIRCUIT COURT CLERK</div>
</div><br>
<div><div><b>Division</b></div> <div>CIRCUIT COURT CLERK</div>
</div><br>
<div><div><b>Requisition Number</b></div> <div>2026124</div>
</div><br>
<div><div><b>Number of hours worked per week </b></div><div>40</div>
</div><br>
<div><div><b>Work Schedule</b></div>
<div>8:00 AM &ndash; 5:00 PM Monday &ndash; Friday<br>
NOTE: Compressed schedule is offered as an option.</div>
</div><br>
<div><div><b>Work Site Location </b></div><div>Chesapeake, VA</div>
</div><br>
<div><div><b>Position Driving Requirement</b></div> <div>O - Occasional</div>
</div><br>
<div><div><b>Pay Grade</b></div> <div>GE06</div>
</div><br>
<div><div><b>Pay Basis</b></div> <div>Semi-Monthly</div>
</div><br>
<div><div><b>Advertised Salary</b></div>
<div>Salary Based on Qualifications</div>
</div><br>
<div><div><b>Job Description</b></div>
<div><div>The Deputy Clerk II will start in the criminal division and expected to be cross trained for the courtroom. This class is responsible for preparing all necessary paperwork to reflect the judge&rsquo;s orders and probation violations in criminal proceedings. This will allow our criminal supervisors to manage effectively, efficiently for the Clerk&rsquo;s office, and have back up which will allow continuation to operate seamlessly with confidence and overall security. Deputy Clerk II must multitask in order to be able to start and stop what they are doing. The Deputy Clerk II must have extensive knowledge preferably court experience but will train prior general or juvenile domestic courtroom experience. Other tasks but not limited to include researching guidelines and composing and typing a variety of routine documents. This class involves organizing and maintaining departmental records and updating the case management (CCMS) and financial management systems (FAS). The class works within a general outline of work to be performed; develops work methods and sequences under general supervision.<br>
</div><div>Document authentication of legal documents through the certification process. Preparation of legal papers with accuracy and in accordance with appropriate policies and statutory regulations with a broader skill level. Performs job duties at an advanced level based on circuit court knowledge and experience. Serves in the delivery of court case management support, court financial management support, interface with the judges and administrative support staff, prepare court orders, disseminate court orders and findings, and review and exchange court rulings and documentation with appropriate agencies. Process all judicial documents, including case entry, capias, accurately and timely which affect one&rsquo;s life and liberty. Does jail mail, copy requests, issue subpoenas and subpoena duces tecum and those returned, Commonwealth Attorney subpoenas for witnesses, witness list, letters of representation, payment agreements, front counter customer service including answer phone questions and written requests. Processing front counter cash, credit cards, and other duties assigned. Entering new cases i.e., lower courts and certified cases appeals<br>
</div></div>
</div><br>
<div><div><b>Required Qualifications</b></div>
<div><b>VOCATIONAL</b><b>/</b><b>EDUCATIONAL</b><b> </b><b>REQUIREMENT</b><b>:</b>
<br>
Requires an associate&rsquo;s degree or any equivalent combination of education and court experience or a closely related field.
<br>
<br>
<b>EXPERIENCE</b><b> </b><b>REQUIREMENT</b><b>:</b>
<br>
In addition to satisfying the vocational/education standards, this class requires a minimum of two years of related, full-time equivalent experience.
<br>
<br>
<b>SPECIAL</b><b> </b><b>CERTIFICATIONS</b><b> </b><b>AND</b><b> </b><b>LICENSES</b><b>:
</b><br>
None
<br>
<br>
<b>SPECIAL</b><b> </b><b>REQUIREMENTS</b><b>:
</b><br>
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.</div>
</div><br>
<div><div><b>Preferred Qualifications</b></div>
<div><div>Circuit (CC), General District (GDC) or Juvenile Domestic Relations (JDR) experience</div><div>
Attention to detail in order to avoid critical mistakes and has judgment with extraordinary consistency, including managing competing priorities.</div><div>
Capable of cross-training within the criminal and civil divisions.</div><div>
Customer-relations with court related background</div><div>
Extensive experience all Microsoft products include Excel Technology including CCMS and FAS knowledge</div><div>
Ability to draft legal documents</div><div>
Accurately able to multi-task at a high volume</div><div>
Experienced in handling confidential paperwork<br>
Customer-relations with court related background</div><div>
Accurately able to multi-task at a high volume</div><div>
Experienced in handling confidential paperwork</div><div>
Fast Paced working environment<br>
Experience in coordinating with team staff members<br>
Experience with Data Base Systems</div><div><br>
<br>
</div></div></div><br>
</div></div></div><div><div>Posting Detail Information
</div><p></p><div><div><div><div><b>Job Open Date</b></div> <div>03/13/2026</div>
</div><br>
<div><div><b>Job Close Date</b></div>
</div><br>
<div></div><div><div><b>Open Continuous</b></div> <div>Yes</div>
</div><br>
<div><div><b>Special Instructions to Applicants</b></div>
<div><b>The City of Chesapeake&rsquo;s Department of Human Resources is serving as an advertising agent for this vacancy. Screening and selection will be handled by the Circuit Court Clerk. Questions concerning the requisition or application status should be directed to the Circuit Court Clerk by calling 757-382-3000.</b></div>
</div><br>
</div></div></div></div></div><div><h2 class="jobSectionHeader"><b>ADA Checklist</b></h2>
<div><div><div>Overall Physical Strength Demands
</div><p></p><div><div><div><div><b>Overall Physical Strength Demands</b></div> <div>L=Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.</div>
</div><br>
</div></div></div><div><div>Physical Demands
<p>C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
</p></div><div><div><div><div><b>Standing</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Sitting</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Walking</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Lifting</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Lifting Amount</b></div> <div>Exerting up to 20 lbs</div>
</div><br>
<div><div><b>Carrying</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Carrying Weight</b></div> <div>Exerting up to 10 lbs</div>
</div><br>
<div><div><b>Pushing/Pulling</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Pushing/Pulling Weight</b></div> <div>Exerting up to 20 lbs</div>
</div><br>
<div><div><b>Reaching</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Handling</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Fine Dexterity</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Kneeling</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Crouching</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Crawling</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Bending</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Twisting</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Climbing</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Balancing</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Vision</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Hearing</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Talking</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Foot Controls</b></div> <div>N = Never
</div></div><br>
<div><div><b>Machines, Tools, Equipment and Work Aids Used</b></div>
<div>No</div>
</div><br>
<div><div><b>Protective Equipment Required</b></div>
<div>Face Masks with Corvid-19</div>
</div><br>
</div></div></div><div><div>Health and Safety
<p>D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never</p>
</div><div><div><div><div><b>Mechanical Hazards</b></div> <div>N = Never
</div></div><br>
<div><div><b>Chemical Hazards</b></div> <div>M = Several Times Per Month</div>
</div><br>
<div><div><b>Electrical Hazards </b></div><div>N = Never
</div></div><br>
<div><div><b>Fire Hazards</b></div> <div>N = Never
</div></div><br>
<div><div><b>Explosives</b></div> <div>N = Never
</div></div><br>
<div><div><b>Communicable Diseases</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Physical Danger or Abuse</b></div> <div>N = Never
</div></div><br>
<div><div><b>Other</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>If Other, Description</b></div> <div>Corvid-19 and the Flu</div>
</div><br>
</div></div></div><div><div>Environmental Factors
<p>D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never</p>
</div><div><div><div><div><b>Dirt and Dust</b></div> <div>M = Several Times Per Month</div>
</div><br>
<div><div><b>Extreme Temperatures</b></div> <div>N = Never
</div></div><br>
<div><div><b>Noise and Vibration</b></div> <div>N = Never
</div></div><br>
<div><div><b>Fumes and Odors</b></div> <div>N = Never
</div></div><br>
<div><div><b>Wetness/Humidity</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Darkness or Poor Lighting</b></div> <div>N = Never
</div></div><br>
<div><div><b>Primary Work Location</b></div> <div>Office Environment</div>
</div><br>
</div></div></div><div><div>Non-Physical Demands
<p>C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.</p>
</div><div><div><div><div><b>Time Pressures</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Emergency Situations</b></div> <div>Rarely- Less than 1 hour per week.</div>
</div><br>
<div><div><b>Frequent Change of Tasks</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Irregular Work Schedule/Overtime</b></div> <div>Rarely- Less than 1 hour per week.</div>
</div><br>
<div><div><b>Performing Multiple Tasks Simultaneously</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Working Closely with Others as Part of a Team</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Tedious or Exacting Work</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Noisy/Distracting Environment</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Other</b></div>
</div><br>
<div></div><div><div><b>If Other, Description</b></div>
</div><br>
<div></div><div><div><b>Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)</b></div>
<div>Yes, all the tasks the employees are capable of doing</div>
</div><br>
</div></div></div></div></div><div><h2 class="jobSectionHeader"><b>Professional References</b></h2>
<div><div><div>Professional References
<p>Please provide contact information for professional references.</p>
</div><div><div><div><div><b>Minimum Requests</b></div> <div>0</div>
</div><br>
<div><div><b>Maximum Requests</b></div> <div>4</div></div></div></div></div></div></div></div><p></p>

Deputy Clerk of Circuit Court II -Criminal Courtroom

Adams County, WA

<p><b>Lead Deputy Clerk</b><br/><b>Department:</b> District Court<br/><b>Location:</b> Othello, Washington<br/><b>Schedule:</b> Full-time, 2,088 hours annually<br/><b>Salary:</b> $24.77 -- $25.91</p><p><b>Job Overview</b><br/>Adams County District Court is seeking a Lead Deputy Clerk to perform advanced clerical and courtroom support work for Othello's District Court. Persons assist with court operations in the absence of the on-site administrator and supports deputy clerks, jury administration, public records requests, payroll-related forms, accounting support, search warrants, and regular deputy court clerk duties.</p><p>Your leadership will support the smooth functioning of court proceedings, uphold legal accuracy, and enhance customer service for all stakeholders. This position offers an exciting opportunity to contribute to the justice system by maintaining meticulous records, coordinating court activities, and leading a dedicated team of clerks.</p><p><b>Essential Duties</b></p><ul><li>Assists the public, attorneys, defendants, and law enforcement by providing procedural information, processing court records, supporting hearings, maintaining case information, and assisting with courtroom operations.</li><li>Process legal documents, including subpoenas, warrants, summons, judgments, dispositions, and related court paperwork. Process subpoenas, warrants, summons, judgments, dispositions, notices, and other legal documents.</li><li>Enter infractions and criminal matters, set hearings and court dates, and maintain court records and docket entries.</li><li>Record courtroom proceedings, maintain logs, process exhibits and orders, and support court sessions.</li><li>Receive and process fines, fees, bail, and bonds, monitor payment agreements, and assist with collections activity.</li><li>Coordinate jury-related functions, reports, audit support, and statewide court system tasks, including JIS, JABS, DISCIS, and ETP.</li></ul><p><b>Minimum Qualifications</b></p><ul><li>High school diploma or GED equivalent.</li><li>Two years of prior district court work experience or equivalent.</li><li>Ability to maintain confidentiality.</li></ul><p><b>Desired Knowledge and Skills</b></p><ul><li>Working knowledge of district court practices, procedures, court rules, and state statutes.</li><li>Strong clerical, computer, communication, and customer service skills</li><li>Ability to remain calm under pressure, adapt to changing priorities, and interact professionally with a wide range of personalities.</li><li>Bilingual in English and Spanish</li></ul><p><b>Working Conditions</b></p><ul><li>Work is performed in an office environment with frequent public contact, periods of high transaction volume, and prolonged sitting or standing at a counter or workstation.</li></ul><p><b>Salary and Benefits:</b></p><ul><li>This is a full-time, benefited position which is currently classified at Range F of the 2025 Adams County Employee Salary Schedule of $24.77- $25.91 hour. Initial step placement at time of hiring is dependent upon prior relevant experience and qualifications.</li><li>Fully paid employee benefits include medical, dental, vision, and life. Adams County participates in the Washington State Retirement Fund.</li></ul><p>Applications and job descriptions are available at the Courthouse HR office 10, 210 W Ritzville, WA 99169; and on the Adams County website at <b>https://www.co.adams.wa.gov</b></p><p><b>Adams County is an equal opportunity employer.</b></p><p>Pay: $24.77 - $25.91 per hour</p><p>Benefits:</p><ul><li>457(b)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Loan forgiveness</li><li>Paid jury duty</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li><li>Wellness program</li></ul><p>Work Location: In person</p>

Lead Deputy Court Clerk

City of Mitchellville, Iowa

<p><b>Overview</b><br/>Join our dynamic team as a Deputy City Clerk, a vital role dedicated to ensuring the smooth operation of municipal administrative functions. In this energetic position, you will support the City Clerk&rsquo;s office by managing essential clerical tasks, maintaining accurate records, and providing exceptional customer service to residents and city officials alike. Your proactive approach and organizational skills will help foster transparency, efficiency, and community engagement within our vibrant city government. This paid position offers an exciting opportunity to develop your administrative expertise while making a meaningful impact on local governance.</p><p><b>Duties</b></p><ul><li>Assist in managing official city records, including filing, indexing, and archiving documents in compliance with legal standards.</li><li>Support the preparation and distribution of city council agendas, minutes, and resolutions with precision and attention to detail.</li><li>Answer multi-line phone systems promptly using professional phone etiquette; direct inquiries to appropriate departments or officials.</li><li>Provide front desk support by greeting visitors, handling inquiries, and offering bilingual assistance to ensure accessible communication for all residents.</li><li>Manage calendar schedules for city officials, coordinate meetings, and organize appointments using office management tools such as Microsoft Office and Google Workspace.</li><li>Perform data entry tasks accurately into various databases like QuickBooks for financial records or other specialized software used by the city.</li><li>Support clerical functions such as proofreading documents, maintaining filing systems, and supporting bookkeeping activities related to city finances.</li><li>Handle customer support requests efficiently, providing excellent service in person or via phone while maintaining professionalism and patience.</li><li>Assist with office management duties including supply inventory, document preparation, and maintaining a clean, organized front desk environment.</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience in office management or administrative roles with strong clerical skills; previous experience in municipal or government settings is a plus.</li><li>Demonstrated proficiency with computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace applications, and data entry software like QuickBooks.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment; strong time management is essential.</li><li>Exceptional customer service skills with professional phone etiquette; bilingual abilities are highly desirable to serve diverse community needs.</li><li>Familiarity with multi-line phone systems and front desk operations; experience as a dental or medical receptionist or personal assistant is advantageous.</li><li>Strong proofreading skills to ensure accuracy in official documents and correspondence.</li><li>Ability to handle sensitive information discreetly while maintaining confidentiality at all times.</li><li>Previous office experience involving filing systems, calendar management, and general clerical duties is required; typing speed should meet standard efficiency benchmarks. Join us as a Deputy City Clerk and be part of a dedicated team committed to transparent governance and outstanding community service!</li></ul><p>Job Types: Full-time, Part-time</p><p>Pay: From $20.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Deputy City Clerk

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