deputy clerk of court

City of Chesapeake

<div><div><div><div><div>Position Information
</div><p></p><div><div><div><div><b>Working Title of Vacant Position</b></div> <div>Deputy Clerk of Circuit Court III - Criminal Courtroom</div>
</div><br>
<div><div><b>Job Type</b></div> <div>Full Time</div>
</div><br>
<div><div><b>Posting Type </b></div><div>City Employees Only</div>
</div><br>
<div><div><b>Number of Vacancies</b></div> <div>1</div>
</div><br>
<div><div><b>Department</b></div> <div>CIRCUIT COURT CLERK</div>
</div><br>
<div><div><b>Division</b></div> <div>CIRCUIT COURT CLERK</div>
</div><br>
<div><div><b>Requisition Number</b></div> <div>2026123</div>
</div><br>
<div><div><b>Number of hours worked per week </b></div><div>40</div>
</div><br>
<div><div><b>Work Schedule</b></div>
<div>8:00 am &ndash; 5:00 pm, Monday through Friday<br>
NOTE: occasionally beyond 5:00 pm depending on court proceedings<br>
Compressed schedule is offered as an option</div>
</div><br>
<div><div><b>Work Site Location </b></div><div>307 Albemarle Drive, Chesapeake, VA</div>
</div><br>
<div><div><b>Position Driving Requirement</b></div> <div>O - Occasional</div>
</div><br>
<div><div><b>Pay Grade</b></div> <div>GE07</div>
</div><br>
<div><div><b>Pay Basis</b></div> <div>Semi-Monthly</div>
</div><br>
<div><div><b>Advertised Salary</b></div>
<div>Salary Based on Qualifications</div>
</div><br>
<div><div><b>Job Description</b></div>
<div><div>The Deputy Clerk III will be in the criminal division which shall include courtroom. Must be able to work up under stress. This position is responsible for providing initially criminal court administration assistance to judges, attorneys, defendants, and court personnel. This class is responsible preparing all necessary paperwork to reflect judge&rsquo;s orders whether in criminal or if necessary civil proceedings. This will allow our criminal and assistant supervisors to manage effectively, efficiently for the Clerk&rsquo;s office, and have back up which will allow continuation to operate seamlessly with confidence and security. Deputy Clerk III must multitask and prioritize in order to be able to start and stop what they are doing. The Deputy Clerk III must have extensive knowledge preferably circuit court experience but will train having prior general or juvenile domestic courtroom experience.<br>
<br>
The Deputy Clerk III, involves entering various data and information into state computer systems, including but not limited to: case entry must be precise with certifying cases from Juvenile Domestic and Relations and General District Court appeals, direct indictments and audit, researching guidelines, and composing and typing a variety of routine documents. This class involves organizing and maintaining departmental records and updating the case management and financial management systems. This class works within a general outline of work to be performed; develops work methods and sequences under general supervision.<br>
Document authentication of legal documents through the certification process. Preparation, gather and organize all required judicial paperwork with accuracy and in accordance with appropriate policies and statutory regulations with a broader skill level.<br>
<br>
Performs job duties at an advanced level based on circuit court knowledge and experience, including but not limited to; resolving each specific hearing for a various number of defendants.<br>
Understanding process for Circuit Court Capias when receiving and examining defendant&rsquo;s paperwork. Coordination of the placement of defendant&rsquo;s circuit court docket that are required to attend their circuit court arraignment. Expect to be able and qualified in handling court reporter, defendants, and witness&rsquo;s oaths. Must transcribe swiftly and accurately judge&rsquo;s orders. Must be able review and examine violations working with other agencies, i.e., Probation and Parole for accuracy. Responsible for the chain of custody by accurately and precisely cataloguing evidence.<br>
Operate photocopy equipment, cashier registers, bar code scanners, document scanners, imaging stations, and/or record indexing and verifying stations. Receipt fees, taxes, fines, restitution, and responsible for loading court costs for various court matters onto state systems.<br>
Customer service is essential and expected responding to our customers&rsquo; questions whether by emails, telephone calls and front counter.</div></div><br>
<div></div>
</div><br>
<div><div><b>Required Qualifications</b></div>
<div><b>VOCATIONAL</b><b>/</b><b>EDUCATIONAL</b><b> </b><b>REQUIREMENT</b><b>:</b> Requires a bachelor&rsquo;s degree or any equivalent combination of education and experience in business administration, public administration, or a closely related field.
<br>
<b>EXPERIENCE</b><b> </b><b>REQUIREMENT</b><b>:</b> In addition to satisfying the vocational/education standards, this class requires a minimum of four years of related, full-time equivalent experience.
<br>
<b>SPECIAL</b><b> </b><b>CERTIFICATIONS</b><b> </b><b>AND</b><b> </b><b>LICENSES</b><b>: </b>None.
<br>
<b>SPECIAL</b><b> </b><b>REQUIREMENTS</b><b>: </b>Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.<br>
</div>
</div><br>
<div><div><b>Preferred Qualifications</b></div>
<div><div>Criminal court division and courtroom with 2 to 4 years of combined experience preferred<br>
Has the ability to accurately perform and pay attention to details, including managing competing priorities.<br>
Accurately able to multi-task at a high volume<br>
Fast Paced working environment<br>
Customer-relations with court related background<br>
Preferred experience with certifying case entry with JDR and GDC appeals, direct indictments and audit.<br>
Extensive experience all Microsoft products include Excel Technology<br>
Ability to draft legal documents<br>
Experienced in handling confidential paperwork<br>
Experience in coordinating with team staff members<br>
Experience with Data Base Sytems</div><div><br>
</div></div>
</div><br>
</div></div></div><div><div>Posting Detail Information
</div><p></p><div><div><div><div><b>Job Open Date</b></div> <div>03/13/2026</div>
</div><br>
<div><div><b>Job Close Date</b></div>
</div><br>
<div></div><div><div><b>Open Continuous</b></div> <div>Yes</div>
</div><br>
<div><div><b>Special Instructions to Applicants</b></div>
<div><div>The City of Chesapeake&rsquo;s Department of Human Resources is serving as an advertising agent for this vacancy. Screening and selection will be handled by the Circuit Court Clerk. Questions concerning the requisition or application status should be directed to the Circuit Court Clerk by calling 757-382-3000.</div><div><br>
</div></div>
</div><br>
</div></div></div></div></div><div><h2 class="jobSectionHeader"><b>ADA Checklist</b></h2>
<div><div><div>Overall Physical Strength Demands
</div><p></p><div><div><div><div><b>Overall Physical Strength Demands</b></div> <div>L=Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.</div>
</div><br>
</div></div></div><div><div>Physical Demands
<p>C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
</p></div><div><div><div><div><b>Standing</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Sitting</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Walking</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Lifting</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Lifting Amount</b></div> <div>Exerting up to 20 lbs</div>
</div><br>
<div><div><b>Carrying</b></div> <div>Rarely- Less than 1 hour per week.</div>
</div><br>
<div><div><b>Carrying Weight</b></div> <div>Exerting up to 20 lbs</div>
</div><br>
<div><div><b>Pushing/Pulling</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Pushing/Pulling Weight</b></div> <div>Exerting up to 20 to 50 lbs</div>
</div><br>
<div><div><b>Reaching</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Handling</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Fine Dexterity</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Kneeling</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Crouching</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Crawling</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Bending</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Twisting</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Climbing</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Balancing</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Vision</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Hearing</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Talking</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Foot Controls</b></div> <div>N = Never
</div></div><br>
<div><div><b>Machines, Tools, Equipment and Work Aids Used</b></div>
<div>No</div>
</div><br>
<div><div><b>Protective Equipment Required</b></div>
<div>Corvid-19 related masks</div>
</div><br>
</div></div></div><div><div>Health and Safety
<p>D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never</p>
</div><div><div><div><div><b>Mechanical Hazards</b></div> <div>N = Never
</div></div><br>
<div><div><b>Chemical Hazards</b></div> <div>D = Daily</div>
</div><br>
<div><div><b>Electrical Hazards </b></div><div>N = Never
</div></div><br>
<div><div><b>Fire Hazards</b></div> <div>N = Never
</div></div><br>
<div><div><b>Explosives</b></div> <div>N = Never
</div></div><br>
<div><div><b>Communicable Diseases</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Physical Danger or Abuse</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Other</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>If Other, Description</b></div> <div>Corvid -19 and the Flu</div>
</div><br>
</div></div></div><div><div>Environmental Factors
<p>D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never</p>
</div><div><div><div><div><b>Dirt and Dust</b></div> <div>M = Several Times Per Month</div>
</div><br>
<div><div><b>Extreme Temperatures</b></div> <div>N = Never
</div></div><br>
<div><div><b>Noise and Vibration</b></div> <div>N = Never
</div></div><br>
<div><div><b>Fumes and Odors</b></div> <div>N = Never
</div></div><br>
<div><div><b>Wetness/Humidity</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Darkness or Poor Lighting</b></div> <div>N = Never
</div></div><br>
<div><div><b>Primary Work Location</b></div> <div>Office Environment</div>
</div><br>
</div></div></div><div><div>Non-Physical Demands
<p>C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.</p>
</div><div><div><div><div><b>Time Pressures</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Emergency Situations</b></div> <div>Rarely- Less than 1 hour per week.</div>
</div><br>
<div><div><b>Frequent Change of Tasks</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Irregular Work Schedule/Overtime</b></div> <div>Rarely- Less than 1 hour per week.</div>
</div><br>
<div><div><b>Performing Multiple Tasks Simultaneously</b></div> <div>Rarely- Less than 1 hour per week.</div>
</div><br>
<div><div><b>Working Closely with Others as Part of a Team</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Tedious or Exacting Work</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Noisy/Distracting Environment</b></div> <div>Rarely- Less than 1 hour per week.</div>
</div><br>
<div><div><b>Other</b></div>
</div><br>
<div></div><div><div><b>If Other, Description</b></div>
</div><br>
<div></div><div><div><b>Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)</b></div>
<div>No</div>
</div><br>
</div></div></div></div></div><div><h2 class="jobSectionHeader"><b>Professional References</b></h2>
<div><div><div>Professional References
<p>Please provide contact information for professional references.</p>
</div><div><div><div><div><b>Minimum Requests</b></div> <div>2</div>
</div><br>
<div><div><b>Maximum Requests</b></div> <div>4</div></div></div></div></div></div></div></div><p></p>

Deputy Clerk of Circuit Court III - Criminal Courtroom

<div><div><div><div><div>Position Information
</div><p></p><div><div><div><div><b>Working Title of Vacant Position</b></div> <div>Deputy Clerk of Circuit Court II -Criminal Courtroom</div>
</div><br>
<div><div><b>Job Type</b></div> <div>Full Time</div>
</div><br>
<div><div><b>Posting Type </b></div><div>Public</div>
</div><br>
<div><div><b>Number of Vacancies</b></div> <div>4</div>
</div><br>
<div><div><b>Department</b></div> <div>CIRCUIT COURT CLERK</div>
</div><br>
<div><div><b>Division</b></div> <div>CIRCUIT COURT CLERK</div>
</div><br>
<div><div><b>Requisition Number</b></div> <div>2026124</div>
</div><br>
<div><div><b>Number of hours worked per week </b></div><div>40</div>
</div><br>
<div><div><b>Work Schedule</b></div>
<div>8:00 AM &ndash; 5:00 PM Monday &ndash; Friday<br>
NOTE: Compressed schedule is offered as an option.</div>
</div><br>
<div><div><b>Work Site Location </b></div><div>Chesapeake, VA</div>
</div><br>
<div><div><b>Position Driving Requirement</b></div> <div>O - Occasional</div>
</div><br>
<div><div><b>Pay Grade</b></div> <div>GE06</div>
</div><br>
<div><div><b>Pay Basis</b></div> <div>Semi-Monthly</div>
</div><br>
<div><div><b>Advertised Salary</b></div>
<div>Salary Based on Qualifications</div>
</div><br>
<div><div><b>Job Description</b></div>
<div><div>The Deputy Clerk II will start in the criminal division and expected to be cross trained for the courtroom. This class is responsible for preparing all necessary paperwork to reflect the judge&rsquo;s orders and probation violations in criminal proceedings. This will allow our criminal supervisors to manage effectively, efficiently for the Clerk&rsquo;s office, and have back up which will allow continuation to operate seamlessly with confidence and overall security. Deputy Clerk II must multitask in order to be able to start and stop what they are doing. The Deputy Clerk II must have extensive knowledge preferably court experience but will train prior general or juvenile domestic courtroom experience. Other tasks but not limited to include researching guidelines and composing and typing a variety of routine documents. This class involves organizing and maintaining departmental records and updating the case management (CCMS) and financial management systems (FAS). The class works within a general outline of work to be performed; develops work methods and sequences under general supervision.<br>
</div><div>Document authentication of legal documents through the certification process. Preparation of legal papers with accuracy and in accordance with appropriate policies and statutory regulations with a broader skill level. Performs job duties at an advanced level based on circuit court knowledge and experience. Serves in the delivery of court case management support, court financial management support, interface with the judges and administrative support staff, prepare court orders, disseminate court orders and findings, and review and exchange court rulings and documentation with appropriate agencies. Process all judicial documents, including case entry, capias, accurately and timely which affect one&rsquo;s life and liberty. Does jail mail, copy requests, issue subpoenas and subpoena duces tecum and those returned, Commonwealth Attorney subpoenas for witnesses, witness list, letters of representation, payment agreements, front counter customer service including answer phone questions and written requests. Processing front counter cash, credit cards, and other duties assigned. Entering new cases i.e., lower courts and certified cases appeals<br>
</div></div>
</div><br>
<div><div><b>Required Qualifications</b></div>
<div><b>VOCATIONAL</b><b>/</b><b>EDUCATIONAL</b><b> </b><b>REQUIREMENT</b><b>:</b>
<br>
Requires an associate&rsquo;s degree or any equivalent combination of education and court experience or a closely related field.
<br>
<br>
<b>EXPERIENCE</b><b> </b><b>REQUIREMENT</b><b>:</b>
<br>
In addition to satisfying the vocational/education standards, this class requires a minimum of two years of related, full-time equivalent experience.
<br>
<br>
<b>SPECIAL</b><b> </b><b>CERTIFICATIONS</b><b> </b><b>AND</b><b> </b><b>LICENSES</b><b>:
</b><br>
None
<br>
<br>
<b>SPECIAL</b><b> </b><b>REQUIREMENTS</b><b>:
</b><br>
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.</div>
</div><br>
<div><div><b>Preferred Qualifications</b></div>
<div><div>Circuit (CC), General District (GDC) or Juvenile Domestic Relations (JDR) experience</div><div>
Attention to detail in order to avoid critical mistakes and has judgment with extraordinary consistency, including managing competing priorities.</div><div>
Capable of cross-training within the criminal and civil divisions.</div><div>
Customer-relations with court related background</div><div>
Extensive experience all Microsoft products include Excel Technology including CCMS and FAS knowledge</div><div>
Ability to draft legal documents</div><div>
Accurately able to multi-task at a high volume</div><div>
Experienced in handling confidential paperwork<br>
Customer-relations with court related background</div><div>
Accurately able to multi-task at a high volume</div><div>
Experienced in handling confidential paperwork</div><div>
Fast Paced working environment<br>
Experience in coordinating with team staff members<br>
Experience with Data Base Systems</div><div><br>
<br>
</div></div></div><br>
</div></div></div><div><div>Posting Detail Information
</div><p></p><div><div><div><div><b>Job Open Date</b></div> <div>03/13/2026</div>
</div><br>
<div><div><b>Job Close Date</b></div>
</div><br>
<div></div><div><div><b>Open Continuous</b></div> <div>Yes</div>
</div><br>
<div><div><b>Special Instructions to Applicants</b></div>
<div><b>The City of Chesapeake&rsquo;s Department of Human Resources is serving as an advertising agent for this vacancy. Screening and selection will be handled by the Circuit Court Clerk. Questions concerning the requisition or application status should be directed to the Circuit Court Clerk by calling 757-382-3000.</b></div>
</div><br>
</div></div></div></div></div><div><h2 class="jobSectionHeader"><b>ADA Checklist</b></h2>
<div><div><div>Overall Physical Strength Demands
</div><p></p><div><div><div><div><b>Overall Physical Strength Demands</b></div> <div>L=Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.</div>
</div><br>
</div></div></div><div><div>Physical Demands
<p>C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
</p></div><div><div><div><div><b>Standing</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Sitting</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Walking</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Lifting</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Lifting Amount</b></div> <div>Exerting up to 20 lbs</div>
</div><br>
<div><div><b>Carrying</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Carrying Weight</b></div> <div>Exerting up to 10 lbs</div>
</div><br>
<div><div><b>Pushing/Pulling</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Pushing/Pulling Weight</b></div> <div>Exerting up to 20 lbs</div>
</div><br>
<div><div><b>Reaching</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Handling</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Fine Dexterity</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Kneeling</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Crouching</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Crawling</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Bending</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Twisting</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Climbing</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Balancing</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Vision</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Hearing</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Talking</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Foot Controls</b></div> <div>N = Never
</div></div><br>
<div><div><b>Machines, Tools, Equipment and Work Aids Used</b></div>
<div>No</div>
</div><br>
<div><div><b>Protective Equipment Required</b></div>
<div>Face Masks with Corvid-19</div>
</div><br>
</div></div></div><div><div>Health and Safety
<p>D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never</p>
</div><div><div><div><div><b>Mechanical Hazards</b></div> <div>N = Never
</div></div><br>
<div><div><b>Chemical Hazards</b></div> <div>M = Several Times Per Month</div>
</div><br>
<div><div><b>Electrical Hazards </b></div><div>N = Never
</div></div><br>
<div><div><b>Fire Hazards</b></div> <div>N = Never
</div></div><br>
<div><div><b>Explosives</b></div> <div>N = Never
</div></div><br>
<div><div><b>Communicable Diseases</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Physical Danger or Abuse</b></div> <div>N = Never
</div></div><br>
<div><div><b>Other</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>If Other, Description</b></div> <div>Corvid-19 and the Flu</div>
</div><br>
</div></div></div><div><div>Environmental Factors
<p>D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never</p>
</div><div><div><div><div><b>Dirt and Dust</b></div> <div>M = Several Times Per Month</div>
</div><br>
<div><div><b>Extreme Temperatures</b></div> <div>N = Never
</div></div><br>
<div><div><b>Noise and Vibration</b></div> <div>N = Never
</div></div><br>
<div><div><b>Fumes and Odors</b></div> <div>N = Never
</div></div><br>
<div><div><b>Wetness/Humidity</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Darkness or Poor Lighting</b></div> <div>N = Never
</div></div><br>
<div><div><b>Primary Work Location</b></div> <div>Office Environment</div>
</div><br>
</div></div></div><div><div>Non-Physical Demands
<p>C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.</p>
</div><div><div><div><div><b>Time Pressures</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Emergency Situations</b></div> <div>Rarely- Less than 1 hour per week.</div>
</div><br>
<div><div><b>Frequent Change of Tasks</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Irregular Work Schedule/Overtime</b></div> <div>Rarely- Less than 1 hour per week.</div>
</div><br>
<div><div><b>Performing Multiple Tasks Simultaneously</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Working Closely with Others as Part of a Team</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Tedious or Exacting Work</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Noisy/Distracting Environment</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Other</b></div>
</div><br>
<div></div><div><div><b>If Other, Description</b></div>
</div><br>
<div></div><div><div><b>Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)</b></div>
<div>Yes, all the tasks the employees are capable of doing</div>
</div><br>
</div></div></div></div></div><div><h2 class="jobSectionHeader"><b>Professional References</b></h2>
<div><div><div>Professional References
<p>Please provide contact information for professional references.</p>
</div><div><div><div><div><b>Minimum Requests</b></div> <div>0</div>
</div><br>
<div><div><b>Maximum Requests</b></div> <div>4</div></div></div></div></div></div></div></div><p></p>

Deputy Clerk of Circuit Court II -Criminal Courtroom

Adams County, WA

<p><b>Lead Deputy Clerk</b><br/><b>Department:</b> District Court<br/><b>Location:</b> Othello, Washington<br/><b>Schedule:</b> Full-time, 2,088 hours annually<br/><b>Salary:</b> $24.77 -- $25.91</p><p><b>Job Overview</b><br/>Adams County District Court is seeking a Lead Deputy Clerk to perform advanced clerical and courtroom support work for Othello's District Court. Persons assist with court operations in the absence of the on-site administrator and supports deputy clerks, jury administration, public records requests, payroll-related forms, accounting support, search warrants, and regular deputy court clerk duties.</p><p>Your leadership will support the smooth functioning of court proceedings, uphold legal accuracy, and enhance customer service for all stakeholders. This position offers an exciting opportunity to contribute to the justice system by maintaining meticulous records, coordinating court activities, and leading a dedicated team of clerks.</p><p><b>Essential Duties</b></p><ul><li>Assists the public, attorneys, defendants, and law enforcement by providing procedural information, processing court records, supporting hearings, maintaining case information, and assisting with courtroom operations.</li><li>Process legal documents, including subpoenas, warrants, summons, judgments, dispositions, and related court paperwork. Process subpoenas, warrants, summons, judgments, dispositions, notices, and other legal documents.</li><li>Enter infractions and criminal matters, set hearings and court dates, and maintain court records and docket entries.</li><li>Record courtroom proceedings, maintain logs, process exhibits and orders, and support court sessions.</li><li>Receive and process fines, fees, bail, and bonds, monitor payment agreements, and assist with collections activity.</li><li>Coordinate jury-related functions, reports, audit support, and statewide court system tasks, including JIS, JABS, DISCIS, and ETP.</li></ul><p><b>Minimum Qualifications</b></p><ul><li>High school diploma or GED equivalent.</li><li>Two years of prior district court work experience or equivalent.</li><li>Ability to maintain confidentiality.</li></ul><p><b>Desired Knowledge and Skills</b></p><ul><li>Working knowledge of district court practices, procedures, court rules, and state statutes.</li><li>Strong clerical, computer, communication, and customer service skills</li><li>Ability to remain calm under pressure, adapt to changing priorities, and interact professionally with a wide range of personalities.</li><li>Bilingual in English and Spanish</li></ul><p><b>Working Conditions</b></p><ul><li>Work is performed in an office environment with frequent public contact, periods of high transaction volume, and prolonged sitting or standing at a counter or workstation.</li></ul><p><b>Salary and Benefits:</b></p><ul><li>This is a full-time, benefited position which is currently classified at Range F of the 2025 Adams County Employee Salary Schedule of $24.77- $25.91 hour. Initial step placement at time of hiring is dependent upon prior relevant experience and qualifications.</li><li>Fully paid employee benefits include medical, dental, vision, and life. Adams County participates in the Washington State Retirement Fund.</li></ul><p>Applications and job descriptions are available at the Courthouse HR office 10, 210 W Ritzville, WA 99169; and on the Adams County website at <b>https://www.co.adams.wa.gov</b></p><p><b>Adams County is an equal opportunity employer.</b></p><p>Pay: $24.77 - $25.91 per hour</p><p>Benefits:</p><ul><li>457(b)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Loan forgiveness</li><li>Paid jury duty</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li><li>Wellness program</li></ul><p>Work Location: In person</p>

Lead Deputy Court Clerk

City of Bloomfield

<div><h2 class="jobSectionHeader"><b>Deputy Court Clerk</b></h2><p><b>
City of Bloomfield, NM</b></p><p>
The City of Bloomfield is seeking a detail‑oriented and professional <b>Deputy Court Clerk</b> to support the Municipal Court. This position works closely with the Court Administrator and Municipal Court Judge and plays a vital role in ensuring court operations run smoothly and efficiently while providing excellent service to the public.</p><h3 class="jobSectionHeader"><b>
Key Responsibilities</b></h3><ul><li>
Serve as a primary point of contact for the public by answering phones, responding to inquiries, and providing information on court procedures and schedules</li><li>
Perform clerical and administrative duties including typing correspondence, processing mail, and maintaining records</li><li>
Receive, enter, and file citations, criminal complaints, and court documents; assign case numbers and maintain accurate case files</li><li>
Schedule hearings, arraignments, trials, and other court proceedings; prepare notices, subpoenas, and related documentation</li><li>
Monitor and process payments, fines, fees, and bonds; post transactions and prepare daily deposits</li><li>
Assist the Judge during court proceedings, including preparing judgments and sentencing documents</li><li>
Coordinate with law enforcement, attorneys, detention centers, and other agencies</li><li>
Complete required state court training and stay current on changes to laws, codes, and court procedures</li></ul><h3 class="jobSectionHeader"><b>
Minimum Qualifications</b></h3><ul><li>
High school diploma or equivalent</li><li>
Two (2) years of related clerical, court, administrative, or customer service experience <b>OR</b> an equivalent combination of education and experience</li><li>
Typing speed of at least <b>60 words per minute</b></li><li>
Strong computer skills and experience with record‑keeping systems</li><li>
Ability to work under deadlines, follow complex instructions, and handle sensitive or stressful situations professionally</li><li>
Excellent communication skills, both written and verbal</li></ul><h3 class="jobSectionHeader"><b>
Special Requirements</b></h3><ul><li>
Must be bondable and eligible to serve as a notary</li><li>
Must successfully complete required State Court Clerk training and annual continuing education</li><li><b>
Spanish bilingual skills strongly preferred</b></li></ul><h3 class="jobSectionHeader"><b>
Work Environment</b></h3><ul><li>
Office setting with routine physical activity such as sitting, standing, walking, and reaching</li><li>
Requires attention to detail, confidentiality, and regular interaction with the public</li></ul><h3 class="jobSectionHeader"><b>
Why Work for the City of Bloomfield?</b></h3><ul><li>
Meaningful public service role</li><li>
Opportunity for professional development through state court training</li></ul><p></p><p><i><br>
Disclaimer: The above statements describe the general nature, level, and type of work performed by the incumbent(s) assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified. Job descriptions are not intended to and do not imply or create any employment, compensation, or contract rights to any person or persons. Management reserves the right to add, delete, or modify any and/or all provisions of this description at any time as needed without notice. This job description supersedes earlier versions.</i></p></div>

Deputy Court Clerk

Shelby County, TN

<div><p><b>Position Summary
</b></p><p>Works under the direct supervision of a supervisor to perform court-related clerical work within assigned courts.
</p><p>Pay Grade: 41
<br>
Salary Commensurate with Education and Experience<br>
<br>
</p><p><b>Minimum Qualifications
</b></p><ul><li>Two (2) years of experience in appropriate office operations support, bookkeeping, customer service, data processing, statistical work and/or other routine clerical-related duties; AND
</li><li>High school diploma or possess a GED; OR
</li><li>One (1) year of experience in appropriate office operations support, bookkeeping, customer service, data processing, statistical work and/or other routine clerical-related duties; and one (1) year of college study (30 semester hours or 36 quarters).
</li>PROOF OF EDUCATION, TRAINING AND/OR EXPERIENCE IS REQUIRED.<br>
<li>
<br>
</li></ul><p><b>Duties and Responsibilities
</b></p><ul><li>Prepares court case folders and posts, files and routes documents.
</li><li>Explains procedures or forms to requesting parties.
</li><li>Records minutes of court proceedings and prepare same.
</li><li>Records case dispositions and court orders and arranges for payments of court fees.
</li><li>Enters various court information into computer, editing and deleting same as required.
</li>Performs other related duties as required or directed.<br>
<li>
<br>
</li></ul><p><b>KSA&rsquo;s
</b></p><ul><li>Knowledge of the various legal instruments issued by the court.
</li><li>Ability to maintain an established system of records and files.
</li><li>Ability to work with court officials.
</li><li>Ability to use a personal computer.
</li><li>Ability to write legibly on legal documents and court files.
</li><li>Ability to display good communication and organizational skills.
</li>Ability to perform accurate arithmetic computations.<br>
<li>
<br>
</li></ul><p><b>Disclaimer
</b><br>
This position is subject to a background check for any convictions that have a substantial relationship to potential job duties. Only convictions that are substantially related to potential job duties will be considered and will not automatically disqualify the candidate.
</p><p><b>Shelby County Resident Disclaimer
</b><br>
All employees hired after September 1, 1986, must be residents of Shelby County and shall continue to reside in the County as a condition of their employment. The residency requirement shall not apply to certain public safety/civil service employees. This means exemption from this policy is in effect for the following departments and positions: (1) Sheriff Deputy Patrol Officers, Deputy Jailers and Dispatchers, employed by the Sheriff Department, (2) Correction Officers employed by the Division of Corrections, (3) Firefighters, Paramedics and Dispatchers employed by the Shelby County Fire Department. The residency exemption for public safety/civil service employees does not include Appointed positions with Sheriff&rsquo;s Office, Division of Corrections or the Fire Department.</p></div><p></p>

DEPUTY COURT CLERK (Criminal Court Clerk)

Gregg County

<p><b>BASIC QUALIFICATIONS:</b><br/>1. High School diploma or equivalent: some college coursework or equivalent field specific experience preferred.<br/>2. Knowledge of legal terminology.<br/>3. Computer literacy with excellent data entry skills.<br/>4. Self-motivated and able to work under pressure conditions to meet deadlines, with minimal supervision.<br/>5. Strong organizational skills with the ability to multi-task and prioritize in a fast-paced environment.<br/>6. Excellent communication skills to interact effectively with individuals of all socio-economic backgrounds, both in person and by phone.<br/>7. Dependable, punctual, and able to maintain a strong attendance record.<br/>8. Bi-lingual skills are a plus.</p><p><b>EXAMPLES OF JOB DUTIES:</b><br/>1. Serves as court clerk in misdemeanor court.<br/>2. File misdemeanor cases and all related documents.<br/>3. Issue court documents, such as warrants, subpoenas, commitments.<br/>4. Enter court dispositions into operating system: scan and verify documents filed and issued.<br/>5. Prepare transcripts for submission to the Court of Appeals.<br/>6. Provide professional assistance to the public in person and by telephone.<br/>7. File reports with the State.<br/>8. Scan and maintain official records.<br/>9. Perform other duties as assigned by supervisor, including possible overtime.</p><p>Pay: $33,953.00 per year</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Criminal Deputy Clerk II

South Dakota State Government

<div><p><b>$1,000 New Hire Incentive
</b></p><p>Job ID: 35174
<br>
Agency: Unified Judicial System, Seventh Judicial Circuit
<br>
Location: Rapid City, SD
<br>
Salary: $20.22 per hour
<br>
Closing date: 04/10/2026
</p><p>For more information on the Unified Judicial System, please visit http://ujs.sd.gov .
</p><p>The Unified Judicial System (UJS) is dedicated to providing a fair, impartial, and accessible court system that upholds the rule of law and is worthy of the public&rsquo;s trust and confidence. Our vision is justice for all.
</p><p>Our employees are our most valuable resource and crucial to accomplishing our mission. We seek talented and motivated individuals to be the face of the court system and help ensure that the Court and all the people that come before it receives the highest level of service. Our dedicated staff work to enhance community safety and ensure victims&rsquo; rights while treating all individuals with dignity and respect.
</p><p>The UJS offers a comprehensive benefits package consisting of 11-13 paid holidays every year, extensive sick and vacation leave, paid family leave, military training leave, health and flexible benefits, regular working hours, continuing education opportunities, retirement benefits, a great working environment, and more.
</p><p><b>Position Purpose:
</b><br>
This position assists with cases filed with the court clerk&rsquo;s office including criminal, civil, traffic, and other cases from initial filing to final disposition by developing and maintaining case files, assisting with scheduling and assigning hearings, assisting in courtroom proceedings, and implementing procedures for monetary dispositions; provides customer services daily to a wide variety of individuals and agencies; and acts on behalf of the court clerk in his or her absence.
</p><p>Duties may include work in the following areas: case processing, scheduling, records maintenance, finance, jury, courtroom support, social/customer service, technical assistance and computer support, and other administrative matters. Examples include but are not limited to:
</p><ul><li>Maintaining case files for criminal, civil, traffic, and other cases from initial to final disposition in accordance with established procedures and designated timelines.
</li><li>Assisting in maintaining court calendars by scheduling hearings according to procedures.
</li><li>Providing customer service in many ways to many different people by providing information about the court's protocols and procedures to make sure they receive correct information.
</li><li>Assisting victims of domestic violence with court processes to ensure they receive timely attention to requests for protection orders and information on services available in their areas.
</li><li>Providing assistance in courtrooms by maintaining case files and minutes of proceedings; handling in-court exhibits; empaneling juries; recording proceedings; being responsible for sound and video equipment; and providing court interpretive services when needed to facilitate processes of the court.
</li><li>Performing other work as assigned.
</li></ul><p><b>Minimum Qualifications:<br>
</b><br>
</p><p>Requires a high school diploma or possession of a GED certificate and one year of general clerical experience; or an equivalent combination of related education and experience.
</p><p>Successful completion of a criminal background investigation is required for employment.
</p><p><b>Knowledge, Skills and Abilities:<br>
</b><br>
</p><p>Knowledge of:
</p><p></p><ul><li>court processes and procedures;
</li><li>legal terminology;
</li><li>general office and bookkeeping practices.
</li></ul><p></p><p>Skill in:
</p><p></p><ul><li>time management;
</li><li>organization;
</li><li>customer service.
</li></ul><p></p><p>Ability to:
</p><p></p><ul><li>communicate effectively both verbally and in writing;
</li><li>listen and understand;
</li><li>work independently;
</li><li>recognize and defuses escalating situations with customers and staff;
</li><li>use computers and related software systems proficiently;
</li><li>multi-task and adapt quickly to change;
</li><li>prioritize work activities to ensure most important items are done first.
</li></ul><p></p><p>The State of South Dakota, Unified Judicial System does not sponsor work visas for new or existing employees. All persons hired will be required to verify identity and eligibility to work in the United States and complete an Employment Eligibility Verification, Form I-9. The Unified Judicial System as an employer will be using E-Verify to complete employment eligibility verification upon hire.
</p><p>You may view our benefits information at https://ujs.sd.gov/media/gbtinrye/come_work_for_us.pdf .
</p><p>Apply at: <b>https://gen-stateofsouthdako-trn.inforcloudsuite.com/hcm/xmlhttp/shorturl.do?key=3OX
</b><br>
Unified Judicial System
<br>
500 East Capitol Avenue
<br>
Pierre, SD 57501-5070
<br>
Phone: 605.773.4884
<br>
&quot;An Equal Opportunity Employer&quot;
</p><p>#LI-Onsite</p></div><p></p>

Deputy Court Clerk I

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