deputy county clerk

PINAL COUNTY

<div><div><div><h2 class="jobSectionHeader"><b>Description</b></h2></div><br>
<p></p><div><br>
<div><b>Step Into Public Service: Train to Become a Deputy Clerk</b></div><br>
<b>
JOB SUMMARY</b><br>
Under close supervision, performs basic work in assisting customers, processing court documents and files, and performs basic general clerical and administrative duties for the Superior Court Clerk's Office. This is an entry level, trainee position. Upon successful completion of the probationary period and the one-year training period, individuals in this classification are eligible for a non-competitive promotion to the Deputy Clerk position.<div><b><br>
HIRING SALARY RANGE</b></div><p>
The Superior Court in Pinal County values your experience. We review every candidate for a salary offer that is both equitable and applicable to the position range. The salary in this posting represents <b>our starting minimum to midpoint</b> of range. Based upon your direct experience and background, a salary offer will likely be presented to you within this range.</p><div><b>
WHY US?</b></div><p>
Pinal County and the Superior Court offer amazing benefits. Who knew there was a workplace that wants to see your wellbeing by providing you with a Sabbatical starting at 5 years of service? <i>Plus</i> paid vacation, sick, and holidays? And benefit plans that include things like hospital coverage, pharmacy, medical, vision, dental... and more! We strive to work hard and reward hard work with our perks and balance. Benefits | Pinal County, AZ</p><div><b>
NOTICE TO APPLICANTS</b></div><div>
At Pinal County, we value professionalism and treating others with respect. If these values are not demonstrated throughout the application and interview process, we reserve the right to remove your candidacy from consideration and may impact your future Pinal County applications.</div><div>
Working for the Judicial Branch in a non-safety sensitive position, you are required to submit to reference checks, and a criminal background with fingerprints and driving history.</div><div>
Every qualified candidate eligible to work in the United States is welcome to apply.</div><div>
However, Pinal County cannot currently offer visa sponsorship or STEM OPT.</div><div>
We appreciate your interest in our employment opportunities.</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>TYPICAL CLASSIFICATION ESSENTIAL DUTIES</b></h2></div>
<div><p><i>Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described</i><i>. </i><i>Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description</i><i>.</i><br>
<br>
<b>TYPICAL CLASSIFICATION ESSENTIAL DUTIES</b></p><br>
<ul><li>
Answers routine incoming phone calls and emails from public, attorneys, and court staff.</li><li>
Responds to routine questions from court personnel, attorneys, judges, and the public.</li><li>
Sorts, counts, and stamps incoming court documents. Recognizes the chronological order of documents and significance of various file stamps and indicators placed on files and/or documents.</li><li>
Operates an electronic tracking program to aid in the location of physical files.</li><li>
Retrieves and delivers court documents and files to various locations within the Superior Courthouse.</li><li>
Files court documents and files in assigned storage areas within the Superior Courthouse.</li><li>
Retrieves, and prepares files for court upon request when needed.</li><li>
Maintains accurate and complete digital and physical files.</li><li>
Maintains and distributes court judicial calendars.</li><li>
Collects data to maintain multiple logs and monthly/quarterly reports for the department.</li><li>
Retrieves documents from the electronic case management system and microfilm.</li><li>
Prepares correspondence and court notifications for mailing.</li><li>
Receives and distributes incoming mail for the Clerk of the Court.</li><li>
Accepts, marks, and maintains exhibits according to established procedures.</li><li>
Prepares, processes, and certifies copies of court documents and files.</li><li>
Performs data entry and the imaging of legal documents and files.</li><li>
Enters and maintains data in automated case management system and maintain lists.</li><li>
Assists in the receipt processing, in qualification, sorting, and filing of 60,000 questionnaires.</li><li>
Processes, scans and performs data entry of juror questionnaire information into electronic case management system.</li><li>
Assists with utilization of jury kiosks during juror check in.</li><li>
Attends all Superior Court sessions ensuring there is a memorialization of the court proceeding.</li><li>
Attends hearings where materials (testimony, photographs, and/or videos) involving a sensitive subject matter may be discussed or displayed.</li><li>
Maintains knowledge of Judge assignments, hearing dates and court calendar times for reference during hearings.</li><li>
Records court proceedings in a note-taking manner to complete required minute entry once the hearing is over.</li><li>
Works collectively with judicial staff and adjoining court partners to communicate vital case information during court proceedings and throughout the day.</li><li>
Enters data points during protective order hearings into the electronic case management system.</li><li>
Process interfaces with statewide AZPOINT system which is critical in generating protective order forms and providing real time access to law enforcement.</li><li>
Communicates in person, via email, or phone the various components regarding juror qualifications, reasons for excusal/deferments and general juror information.</li><li>
Performs work in a specified area within the Superior Court Clerk's Office.</li><li>
Adheres to teamwork to help enrich lives beyond expectation.</li><li>
Maintains absolute confidentiality of work-related issues, customer records, and restricted County information.</li><li>
Performs other related duties as required.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>MINIMUM REQUIREMENTS TO PERFORM WORK</b></h2></div>
<div><p><b>MINIMUM REQUIREMENTS TO PERFORM WORK</b></p><br>
<ul><li>
High school diploma or GED equivalent</li></ul><b>
PREFERRED QUALIFICATIONS</b><br>
<ul><li>
One year clerical or computer work experience.</li><li><b>
Arizona residents </b><b>must have a valid Arizona Driver&rsquo;s License upon hire; </b>newly established Arizona Residents must have one<b> within 30 days of hire.</b></li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>KNOWLEDGE, SKILLS, AND ABILITIES</b></h2></div>
<div><p><b>Knowledge, Skills and Abilities</b></p><ul><li>
Knowledge of Business English, spelling, and arithmetic.</li><li>
Knowledge of clerical and office practices and procedures.</li><li>
Skill in using data processing systems and other office equipment and machines.</li><li>
Ability to follow written and verbal instructions.</li><li>
Ability to communicate effectively orally and in writing.</li><li>
Ability to establish and maintain effective working relationships with employees, other agencies, and the public.</li></ul><br>
<b>
PHYSICAL DEMANDS</b><br>
May be required to lift 25-30 pounds from floor to waist, waist to shoulder or shoulder to overhead, carry 25-30 pounds a distance of 100 feet, or push/pull 25-150 pounds a distance of 300 feet. The work also requires the ability to finger, feel, grasp, handle, reach, perform repetitive motion, kneel, lift, hear, speak, stand, walk, and demonstrate mental and visual acuity.<br>
<br>
<b>WORK ENVIRONMENT</b><br>
Work is performed in a high pace and dynamic environment that requires the ability to be sensitive to change and responsive to changing goals, priorities, and needs.<br>
<div><b>
Working for the Judicial Branch in a non-safety-sensitive position, you are required to submit to pre-employment examinations that may include but is not limited to: criminal history with fingerprints and driving history, and reference checks.</b></div></div></div></div><p></p>

Deputy Clerk Trainee

Thornapple Township

<p><b>November 19, 2025</b></p><p><b>THORNAPPLE TOWNSHIP</b></p><p><b>CLERK'S DEPARTMENT</b></p><p><b>JOB DESCRIPTION: DEPUTY CLERK</b></p><p>Open Position to be filled immediately.</p><p>Under supervision of the Township Clerk, the individual in this position performs a wide array of administrative and clerical tasks relating to payroll, accounts payable, utility billing, human resources, elections, and overall department operations. This position provides support to the Township Clerk. The Deputy Clerk serves as a primary point of contact for the Township&rsquo;s Clerk's Office, attending to customer requests and information, and other functions as assigned. The Deputy Clerk must have the ability to assume the Township Clerk's duties in their absence.</p><p><b>ESSENTIAL JOB RESPONSIBILITIES:</b></p><p><i>An employee in this position may be called upon to do any or all of the following essential job responsibilities. These examples do not include all the duties which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.</i></p><p>1. Serves as primary point of contact for the Township Clerk's office, providing administrative support to the Township Clerk as assigned. Prepares correspondence, schedules and attends meetings, posts meetings, minutes and official notices, records minutes, maintains official files, and completes related tasks as assigned.</p><p>2. Attends to the counter and phones in relation to the Clerk&rsquo;s Department, provides general information to citizens regarding Township Cemetery Operations, policies, and procedures. Prepares, records, and maintains cemetery records. Coordinates with cemetery sexton, funeral directors, and monument companies as needed; assists with locating graves and responds to cemetery inquiries.</p><p>3. Serves as Township Clerk in that person's absences as assigned.</p><p>4. Remains cross-trained to provide coverage and assistance for a full range of office operations including general clerical, secretarial, payroll processing, and utility billing.</p><p>5. Assists Clerk with maintaining files and official records of the Township in accordance with established legal requirements and record retention policies; research information from records and otherwise assist in administrative duties, following approved record retention and disposal schedules and requirements.</p><p>6. Process FOIA requests according to State and Federal Statutes, as well as the local FOIA policy, compiling public information as requested.</p><p>7. Participates in all elections held in the Township in accordance with Federal, State, and local laws. Prepares legal notices, issues absentee ballots, maintains election equipment, maintains voter registration files, and coordinates the set up and tear down of voting equipment. Participates in the hiring, training, and supervision of election workers.</p><p>8. Possess or be willing to obtain the following: Election Officials Accreditation. Be fully certified in the Qualified Voter File (QVF) Software and municipal clerk certification.</p><p>9. Availability to work extended hours for evening meetings as well as during elections.</p><p>10. Performs other related duties as assigned that may not be included within this job description.</p><p><b>REQUIRED KNOWLEDGE, SKILLS, ABILITIES AND MINIMUM QUALIFICATIONS:</b></p><p><i>The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. A qualified individual with a disability must be able to perform the essential functions of the position with or without reasonable accommodation.</i></p><ul><li>High school diploma or equivalent is required.</li><li>Previous experience in administrative support, office management, election administration, and/or related field is preferred.</li><li>Strong knowledge of official township policies, and the laws and ordinances governing elections, record keeping, and access to public information.</li><li>Knowledge of general office operations and administrative and clerical procedures and practices.</li><li>Knowledge of township services, organizational structure, and general operations to effectively direct and assist the public.</li><li>Excellent customer service skills, including responding diplomatically and cheerfully to customer questions, comments, concerns, and complaints.</li><li>Skill in maintaining and updating records and documents, compiling and evaluating data and information, preparing clear and accurate reports</li><li>Proficiency in Microsoft Word and Microsoft Excel.</li><li>Understanding of the importance of timely and dependable attendance on an ongoing basis.</li></ul><p><b>PHYSICAL DEMANDS &amp; WORK ENVIRONMENT:</b></p><p>Positions in this class typically require the ability to speak, hear, view and create documents. The employee is frequently required to sit, use hands to grasp, handle, feel, type and write; and reach with hands and arms. The employee is occasionally required to bend over, stand, walk, stoop, or kneel and make repetitive motions. The employee must occasionally lift, move, load/unload items of light weight. Sedentary desk work in front of a computer requires the ability to exert the necessary amount of force to lift, carry, push, pull or otherwise move objects, including the human body. The noise level in the work environment is usually quiet. During elections, the employee is required to work extended hours, travel between polling sites, set up and tear down election equipment, and must lift and move items of moderate to heavy weight of up to approximately 40 pounds. Duties are generally performed in a controlled climate office setting. Some travel may be required for training, meetings, and election purposes.</p><p>Job Type: Part-time</p><p>Pay: $18.00 - $24.00 per hour</p><p>Expected hours: 26 per week</p><p>Benefits:</p><ul><li>457(b)</li><li>Paid time off</li><li>Retirement plan</li></ul><p>Shift availability:</p><ul><li>Day Shift (Preferred)</li></ul><p>Ability to Commute:</p><ul><li>Middleville, MI 49333 (Required)</li></ul><p>Work Location: In person</p>

Deputy Clerk

Collin County

<p><b>Job Description</b></p><p>Collin County is seeking candidates for the position of full-time Deputy Magistrate Clerk. This role is responsible for supporting the operations of the Magistrate Court, located within the Collin County Adult Detention Center. Work is performed under the direction of Magistrate Lead Clerk and within the Collin County Jail.</p><p><b>Scheduled hours are from 6:30am &ndash; 5:30pm (with a one-hour lunch break), 4 days a week with 3 days per week off. Scheduled days vary and candidates must be willing and able to work any day of the week, with the schedule including one or both weekend days. In general, schedules will be re-evaluated every 2 - 3 months; additional changes to the schedule may occur if or when staffing levels change. Must be willing to work some holidays. Regular and predictable attendance and punctuality are required. </b></p><p>Bilingual language skills is preferred</p><p><b>Primary Functions</b></p><ul><li>Extract and review law enforcement and legal documents, including but not limited to, case histories, warrants, criminal history, bond conditions, and probation conditions from Texas Law Enforcement Telecommunications System (TLETS) and the court management system (Odyssey), to identify necessary information required to assist with preparing for Magistrate Court proceedings.</li><li>Conduct interviews with inmate defendants to assist with completion of affidavit of funding form, identify primary language, and need for interpretation. Upon completion, enter data into Odyssey.</li><li>Follow legal procedures to prepare draft court orders for judicial review.</li><li>While attending Magistrate proceedings, document judicial determination regarding probable cause, bail and bond conditions and Emergency Protective Orders (EPO) are in Odyssey, the Public Safety Reporting System (PSRS), TLETS and Texas Crime Information Center (TCIC).</li><li>Ensure final court orders, PR bonds and bond conditions are provided to inmates prior to leaving arraignment, obtain a copy for records, and communicate special court orders (i.e. EPO, Deep Lung Device (DLD), Electronic Mentoring Device (ELM), and Mental Health conditions) to applicable parties.</li><li>Serve as a liaison between defense Attorneys, District Attorney, Community Supervision and Corrections Department (CSCD), interpreters, and court officers for hearings scheduled, updated or canceled.</li><li>Perform pre-docket charge/case analysis to determine if Magistrate Court still has jurisdiction in Collin County and determine the order in which cases will be seen.</li><li>Utilize Odyssey queue functionality to electronically send and receive court documents to/from the District Clerk&rsquo;s Office and the Magistrate Judge, including SB6 forms.</li><li>Review documentation for accuracy and completion of criminal, probate or mental health court proceedings such as bond amount, criminal charge(s), inmate address, name and demographics for order of protection, signature of Magistrate Judge and court stamp is on required documentation prior to entering data in Odyssey.</li><li>Prepare and create TCIC forms to respective counties.</li><li>Conduct quality assurance reviews of the Odyssey case documents, PSRS entries and TLETS input of the other magistrate clerks for accuracy, completeness and compliance.</li><li>Perform court administrative functions, such as answering phones and emails responding to inquiries from other departments, state and local agencies and the public.</li></ul><p><b>Minimum Qualifications:</b></p><ul><li>Candidates must possess the knowledge necessary to understand basic operational, technical, or office processes.</li><li>At least one (1) year of relevant experience.</li><li>Candidates must have a level of education equivalent to four (4) years of high school.</li><li>Pass a typing test at the rate of 35 words per minute.</li><li>Possess and maintain a valid Texas Driver&rsquo;s License with an acceptable driving record.</li><li>Be willing to take the constitutional oath of office required in Texas.</li><li>Clear a background investigation and pass a post-offer, pre-employment physical</li><li>Complete CJIS Security Awareness training within 30 days of employment and become TLETS full access certified within 6 months of employment.</li><li>Have the ability to listen and perform the necessary functions of the position during high-speed hearings.</li></ul><p>Testing Requirements</p><p>This position requires that you pass a typing test at the minimum rate specified above.</p><ul><li>If you have taken a typing test with us within the last 6 months that meets or exceeds the requirements above, you do not need to take it again.</li><li>If you have never taken our typing test, have not met the requirements above, or it has been more than 6 months since your last test, you will need to take the test in order for your application to be complete.</li></ul><p>Typing tests are administered in the Human Resources Testing room from 8:30am - 4:30pm, Monday through Friday. <b>You do not need an appointment to test, but you will need to bring a government issued photo ID.</b> If you have any questions regarding the testing, please feel free to call 972-548-4606.</p><p>The Human Resources office is located at :</p><p>Jack Hatchell Administration Building<br/>2300 Bloomdale Road<br/>4th Floor - Suite 4117<br/>McKinney, TX 75071</p><p>Workplace and Benefits</p><p>Collin County offers a fast-paced working environment, 200% retirement match with employee contributions earning 7% interest, 100% tuition reimbursement, affordable medical, dental, and vision plans, 10 paid holidays annually, 24 days of PTO in your first year of employment with balance rollover from year-to-year, county-provided life insurance, short-term disability, long-term disability, and other optional participation benefits. You can read more about the comprehensive benefits package including medical, dental, vision, life insurance, and long and short term disability on the Collin County website.</p><p>You must submit a completed application to be considered for employment. Attaching a resume is not considered an acceptable substitute for a completed application.</p><p>COLLIN COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER</p><p>Compensation</p><p><b>Starting Salary: $40,007 per year</b></p><p>Job Type: Full-time</p><p>Pay: From $40,007.00 per year</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Deputy Magistrate Clerk

North Dakota Court System

<div><div><div><h2 class="jobSectionHeader"><b>General Summary or Purpose</b></h2></div>
<p></p><div><div>We understand that compensation isn&rsquo;t a one-time discussion.</div><div></div><p><b><i><br>
Candidates selected for an interview will be required to take typing and grammar tests.</i></b></p><b>
If you would enjoy reviewing documents to determine conformity to court procedures and rules and are obsessed with details and accuracy, this opportunity may be right for you.</b><p><b><br>
The Ideal Candidate:</b></p><ul><li>
Thrives in a highly structured, deadline-oriented, and fast-paced environment.</li><li>
Enjoys applying many procedures and rules.</li><li>
Pays strong attention to detail ensuring accuracy of work.</li><li>
Gives excellent customer service.</li><li>
Easily adapts to changes.</li><li>
Shows initiative and dependability.</li></ul><p><b>
The Ideal Candidate Minimum Qualifications:</b></p><ul><li><p>
Requires a high school diploma and two years of related experience. Any combination of education, training, or experience which demonstrates the ability to successfully complete the major responsibilities and essential functions may be substituted for the experience requirement.</p></li></ul></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Major Responsibilities &amp; Essential Functions</b></h2></div>
<div><p><b>Title of Immediate Supervisor: </b>Clerk of Court I, II, III or IV or Deputy Clerk of District Court Supervisor<br>
<b>Accountable For (Job Titles): </b><b>None</b><br>
<b>FLSA Status: </b>Non-Exempt<br>
<br>
The Deputy Clerk of District Court is responsible for performing and assisting other court personnel in duties associated with case management activities of criminal, civil, traffic, or other cases before the district court from initial filing to final disposition, and for assisting other court personnel in completing these duties. If assigned, makes a verbatim record of district and juvenile court proceedings using audio recording equipment, creates and maintains annotations/tags, notes appearances and essential events during the proceedings. Performs courtroom duties.</p><br>
<ul><li>
Performs court operations involved in the scheduling, handling, and preparing of court calendars in accordance with the directives of the Clerk of Court.</li><li>
Receives and reviews incoming documents to determine conformity to court procedures, laws, and rules. Routes documents to proper offices and persons.</li><li>
Ensures that cases are assigned to judicial officers in accordance with the district's caseflow plan. Provides proper notice to parties of case numbers and judge assignments.</li><li>
Records incoming documents, case proceedings, and dispositions into the court's case management system. Processes court orders, notices, and reports in accordance with business practices and established procedures.</li><li>
Receives and records all fees, fines, bonds, restitution, or other receipts submitted to the Clerk of Courts Office. Generates checks, balances tills, prepares deposits, and assists with month-end financial activities.</li><li>
Receives, answers, and routes telephone calls to appropriate parties. Provides assistance to the public in their requests for information that does not involve legal advice, confidentiality, or right-to-know laws.</li><li>
Implements court procedures and rules and clerks hearings, as directed by the Clerk of Court. Organizes cases daily to ensure each judge attending court, and coordinates the court session with the judge, court security, attorneys, and parties to ensure it is managed and completed efficiently and effectively. Relates court documents to hearings and relates events to each other.</li><li>
Searches criminal, civil, traffic, and judgment records.</li><li>
Participates in the management of the District Court jury program.</li><li>
Ensures quality of court records by reviewing files and monitoring various reports so that the court's records are maintained accurately and timely.</li><li>
Accurately records court proceedings through the use of audio recording equipment in person or via remote recording. Responsibility also requires creating and maintaining annotations/tags, taking court notes during hearings to identify appearances, essential events, and to locate and play back prior testimony. May require travel to other counties within a unit for court proceedings assigned to a district judge or referee.</li><li>
Performs other duties of a comparable level or type.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications &amp; Certification or Licensing Requirements</b></h2></div>
<div><p>Requires a high school diploma and two years of related experience. Any combination of education, training, or experience which demonstrates the ability to successfully complete the major responsibilities and essential functions may be substituted for the experience requirement.<br>
<br>
Valid driver&rsquo;s license or evidence of equivalent mobility.<br>
<br>
If assigned recording duties, then requires AAERT (American Association of Electronic Reporters and Transcribers) CER (certified electronic court reporter) certification or ability to obtain within one year of assignment. A comparable certification by another state court or federal court may be substituted for the AAERT certification.</p></div>
<div><h2 class="jobSectionHeader"><b>Knowledge, Skill, &amp; Physical Requirements</b></h2></div>
<p></p><div><p><b>Knowledge Requirements:</b></p><ul><li>
Knowledge of general office procedures.</li><li>
Knowledge of grammar.</li><li>
Knowledge and understanding of legal terminology, court documents, court routines, and operations.</li><li>
Knowledge of office etiquette.</li><li>
Knowledge of general laws, rules, policies, and procedures pertaining to the court.</li></ul><p><b><br>
Skill Requirements:</b></p><ul><li>
Effective, courteous, and professional Interpersonal and customer service skills adaptable to a diverse range of individuals.</li><li>
Skilled in district court operations and routines of case processing and scheduling.</li><li>
Skilled in preparing and processing of legal documents, orders, judgments, or reports.</li><li>
Skilled in reading, understanding, and applying statutes and legal procedures/terminology.</li><li>
Written communication skills to prepare reports, memos, and letters.</li><li>
Strong attention to detail ensuring accuracy of work.</li><li>
Ability to efficiently organize and prioritize work to process court documents in a timely manner.</li><li>
Proficiently uses required software programs.</li><li>
Ability to work in a highly structured and fast-paced environment.</li><li>
Ability to quickly and positively adapt to frequent changes.</li><li>
Ability to show initiative.</li><li>
Must be dependable.</li><li>
Skilled in the operation and use of office equipment.</li></ul><p><b><br>
Physical Requirements:</b></p><ul><li>
The essential functions of the job typically require: grasping, sitting, stooping, kneeling, standing, walking, talking, hearing, seeing, feeling, reaching, and fingering requirements or other reasonable methods that accommodate an individual in completing the essential functions of the job.</li><li>
Work is performed in a comfortable office work environment.</li><li>
Employee is subject to some travel in the performance of the job. Employee has control over scheduling and travel arrangements and can adjust schedules due to adverse weather or travel conditions.</li><li>
Physical requirements can typically be characterized as <b>Light:</b> Work involves exerting up to 20 lbs. of force occasionally, and/or up to 10 lbs. frequently, and/or a negligible amount of force constantly to move objects.</li></ul></div></div></div><p></p>
<br><p></p><div><div><div><div><p>The North Dakota Court System offers an excellent benefits package including employer paid family health insurance premiums, retirement contributions and generous vacation and sick leave accruals</p></div></div></div></div><p></p>

Administrative Clerk/Deputy Clerk of District Court-Wahpeton

City of Grandville, MI

<p><b>**APPLICATIONS/RESUMES SUBMITTED VIA INDEED ARE NOT CONSIDERED COMPLETE. FURTHER ACTION IS REQUIRED.**</b></p><p><b>FULL-TIME DEPUTY COURT CLERK POSITION</b></p><p>59TH DISTRICT COURT - GRANDVILLE DIVISION</p><p>Salary Range: $22.56 &ndash; $29.33/hour (37.5 hours/week)</p><p><b>Duties:</b> Under the supervision of the Court Administrator, the successful candidate will perform general clerical duties related to civil, criminal, traffic and probation. Primary responsibilities will include general civil/landlord-tenant/small claims case processing, answering phones, providing assistance to public and law enforcement, entering data on the court case management system (Quad-Tran), jury responsibilities, generating and distributing court related notices/paperwork, processing incoming mail, filing and maintaining records. Additional responsibilities may include use of LEIN and SOS, as well as other duties as assigned. Duties will include operating the following equipment: telephones, computer terminal, copier, and cash register.</p><p><b>Required Knowledge, Skills and Abilities:</b> Must be computer literate in operation of Microsoft Word. Ability to understand and follow oral and written instructions, establish priorities, and work independently. Ability to maintain effective working relationships with other employees and interact effectively with the general public. Applicant must pass a CEO certification within 2 years of hire date.</p><p><b>Education:</b> The applicant must possess a high school education.</p><p><b>Experience:</b> Must have prior experience in a general office environment, including typing 45+ wpm, telephone and computer skills. Prior experience working within a court system is preferred.</p><p><b>Benefits:</b> This is a full-time permanent position. Standard work hours are from 8:00 a.m.-5:00 p.m. (Monday, Wednesday, Thursday), 8:30 a.m.-5:00 p.m. (Tuesday), and 8:00 a.m.-3:00 p.m. (Friday). The City of Grandville provides a comprehensive benefit package including medical, dental, defined contribution 401(a) retirement plan, retirement health savings account, life insurance, and long-term disability.</p><p>Interested applicants should obtain an application from the City of Grandville&rsquo;s website and submit the application for employment, resume, and cover letter to:</p><p><i><b>Mail: </b></i>City of Grandville ATTN: Human Resources 3195 Wilson Avenue Grandville, MI 49418</p><p><i><b>Email: </b></i>humanresources@cityofgrandville.com</p><p><i><b>In Person:</b></i> Grandville City Hall or 59th District Court &ndash; Grandville</p><p>Application packets are due by Friday, November 21, 2025 at 3:00 p.m.</p><p>The City of Grandville is an Equal Opportunity Employer.</p><p><b>**APPLICATIONS/RESUMES SUBMITTED VIA INDEED ARE NOT CONSIDERED COMPLETE. FURTHER ACTION IS REQUIRED.**</b></p><p>Job Type: Full-time</p><p>Pay: $22.56 - $29.33 per hour</p><p>Benefits:</p><ul><li>457(b)</li><li>Bereavement leave</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid jury duty</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Deputy Court Clerk- Full Time

WASHTENAW COUNTY, MI

<div></div><div><div><div><div><div><div><div><div><div><div>DATE:</div><div> 11/10/25</div>
</div><br>
<div><div>STATUS:</div><div> Regular, Full Time</div>
</div><br>
<div><div>SALARY RANGE:</div><div> $43,749.68 - $54,719.86
</div></div><br>
<div><div>TITLE:</div><div> DEPUTY DISTRICT COURT CLERK</div>
</div><br>
<div><div>GRADE:</div><div> 107
</div></div><br>
<div><div>LOCATION:</div><div> 4133 Washtenaw</div>
</div><br>
<div><div>UNION AFFILIATION:</div><div> District Court TPOAM - Clerical Unit</div><br>
</div><br>
<br>
</div></div></div></div><br>
</div></div><br>
<br>
<div></div><div><div><div><div><div><div><b>JOB SUMMARY
</b></div></div><br>
<div><div>Under the supervision of a higher classified employee, performs a variety of clerical tasks requiring an understanding of departmental operations, some independent judgment, an awareness of and appropriate skills in customer service and a proficiency in typing and data entry.
</div></div><br>
<div><div><b>EXAMPLES OF DUTIES:
</b></div></div><br>
<div><div><b>Essential Duties:<br>
</b><br>
<br>
</div></div><br>
<div><div>Prepares and files various court documents including opening and closing court files. Checks for accuracy and completeness of information, attaches any necessary verifications and/or related records. Routes documents to higher classified employees when necessary to determine acceptance or rejection.<br>
<ul><li>
</li></ul></div></div><br>
<div><div>Answers telephone calls, may assist public by ascertaining needs, explaining department policies and procedures, initiating any paperwork, and/or referring them to other court locations or staff members.<br>
<ul><li>
</li></ul></div></div><br>
<div><div>Accepts, records, and receipts payment of fees, fines and costs, cash bonds, and other monetary transactions required by the Court as required by the Court's financial policy.<br>
<ul><li>
</li></ul></div></div><br>
<div><div>Must use appropriate customer service skills and be capable of dealing with the public who may be hostile or irate, intoxicated, mentally unstable, or violence prone. May need to ascertain a proper course of action to avoid confrontation and physical danger<br>
<ul><li>
</li></ul></div></div><br>
<div><div>May schedule proceedings before the Court, issuing summons, arranging for process service, and coordinating proceedings among the judge, defense attorneys, plaintiff attorneys, prosecutors and other court participants.<br>
<ul><li>
</li></ul></div></div><br>
<div><div>May collect and assist with maintaining data on court activities and assist in the preparation of monthly caseload reports or other statistical data as requested.<br>
<ul><li>
</li></ul></div></div><br>
<div><div>Operates office machines such as copiers, calculators, computer terminals and printers.<br>
<ul><li>
</li></ul></div></div><br>
<div><div>Makes certified copies of court documents as required.<br>
<ul><li>
</li></ul></div></div><br>
<div><div>Files case forms, case files, cards, and other documents both alphabetically and numerically.<br>
<ul><li>
</li></ul></div></div><br>
<div><div>May prepare the daily bank deposit.<br>
<ul><li>
</li></ul></div></div><br>
<div><div>Maintains an accurate log on all court actions on each case file and computer record.<br>
<ul><li>
</li></ul></div></div><br>
<div><div>Must possess a thorough knowledge of court operations, legal procedures, court rules and statutes covering their assigned areas.<br>
<ul><li>
</li></ul></div></div><br>
<div><div>Issues Writs, Warrants and Wage Assignments on order of the Court.<br>
<ul><li>
</li></ul></div></div><br>
<div><div>May administer oaths and swear in witnesses.<br>
<ul><li>
</li></ul></div></div><br>
<div><div><ul><li>Performs other duties as assigned.
</li></ul></div></div><br>
<div><div>The above statements are intended to describe the general nature and level of work being performed by employees assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.
</div></div><br>
<div><div><b>EMPLOYMENT QUALIFICIATIONS:
</b></div></div><br>
<div><div><b>Knowledge of:<br>
</b><br>
<br>
</div></div><br>
<div><div>Principles, practices and procedures related to District Court programs and operations.<br>
<ul><li>
</li></ul></div></div><br>
<div><div>Applicable federal, state and local laws and regulations.<br>
<ul><li>
</li></ul></div></div><br>
<div><div><ul><li>Computer applications related to work including court case management system (Enact/JIS), Microsoft Word, Excel, Access and Outlook.
</li></ul></div></div><br>
<div><div><b>Skill in:<br>
</b><br>
<br>
</div></div><br>
<div><div>Using independent judgement within established policy and procedural guidelines.<br>
<ul><li>
</li></ul></div></div><br>
<div><div>Maintaining accurate records and files.<br>
<ul><li>
</li></ul></div></div><br>
<div><div><ul><li>Establishing, maintaining, and demostrating effective working relationships with those contacted in the course of the work, including customer service.
</li></ul></div></div><br>
<div><div><b>Licensing and Certification:<br>
</b><br>
<br>
</div></div><br>
<div><div>Must possess either a valid driver's license or be able to work at any 14A location (Ypsilanti, Saline, Chelsea, and Pittsfield Township).<br>
<ul><li>
</li></ul></div></div><br>
<div><div>Must pass testing requirements to be a certified LEIN (Law Enforcement Information Network) operator within six (6) months of employment.<br>
<ul><li>
</li></ul></div></div><br>
<div><div><ul><li>Certified Court Electronic Recorders or Operator (CER/CEO) preferred, but not required.
</li></ul></div></div><br>
<div><div><b>PHYSICAL DEMANDS
</b></div></div><br>
<div><div><ul><li>Duties require sufficient mobility to work in a normal office setting and use standard office equipment including a computer, vision to read printed materials and a computer monitor and hearing and speech sufficient to communicate in person or over the telephone.
</li></ul></div></div><br>
<div><div>These requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
</div></div><br>
<div><div><b>EDUCATION
</b></div></div><br>
<div><div>Possession of a high school diploma or the equivalent with some courses in typing and office procedure.<br>
<ul><li>
</li></ul></div></div><br>
<div><div><ul><li>Must be able to pass a typing test at 40 WPM and a clerical exam on the 15th percentile before applying.
</li></ul></div></div><br>
<div><div><b>EXPERIENCE
</b></div></div><br>
<div><div>A minimum of two (2) years of clerical experience, preferably in a law office or court/governmental environment.<br>
<ul><li>
</li></ul></div></div><br>
<div><div><ul><li>All new employees will be subject to a minimum of a six (6) month probationary period.
</li></ul></div></div><br>
<div><div>This class description intends to identify the major duties and requirements of the job and should not be interpreted as all-inclusive. Incumbents may be requested to perform job-related duties other than those outlined above and may be required to specific job-related knowledge for successful job performance.<br>
</div></div><br>
</div></div></div></div><br>
<div><div><p>FILING DEADLINE: 12/2/25</p>
<p>CONTROL NUMBER: 2511-2860-1357-0005</p>
<p>AN EQUAL OPPORTUNITY EMPLOYER</p></div></div></div></div>

DEPUTY DISTRICT COURT CLERK

City of Taylor

<div><p><b>BRIEF DESCRIPTION OF THE JOB:
</b></p><p>Under close supervision, performs routine legal clerical work in the support of the operations of the Municipal Court; provides information within scope of authority.
</p><p><b>ORGANIZATIONAL RELATIONSHIPS:
</b></p><ul><li>Reports to Clerk of Municipal Court of Records.
</li><li>This is a non-supervisory position.
</li><li>Has contact with other City employees, other government employees, and the general public.</li></ul><p><b>
ESSENTIAL DUTIES:</b></p><ul><li>
Assists customers and callers regarding court procedures, payments, citations, and warrants; responds to requests for information within scope of authority.
</li><li>Explains court procedures and court orders to defendants and other court customers; schedules witnesses for trials and hearings; notifies defendants of hearing dates and interprets for Spanish speaking Defendants.</li><li>
Prepares and processes complaints, summons, subpoenas, warrants, writs, and other court orders as assigned.
</li><li>Collects and posts fines, fees and bonds, including extensions, payment plans and community service; accurately balances and reconciles daily cash transactions using court management software; reviews and verifies accounting records; maintains financial records of court fines fees collected; balances daily cash collection; prepare deposits to the bank.</li><li>
Inputs a variety of court transactions into court management software, including the filing of cases.
</li><li>Sets defendants for court hearings and trials and may assist Judge with court proceedings as assigned.
</li><li>Sends courtesy letters and notices to defendants who fail to appear and/or dispose of their cases.</li><li>
Assists the Clerk of the Court with data to prepare monthly reports.</li><li>
Acts as liaison between police, jail and judge to make arrangements for judge to provide magistration to defendants who are arrested.</li><li>
Prepares and maintains docket and summons for police and City Prosecutor. Obtains copies of upcoming court cases, reports and makes copies as needed.</li><li>
Stays abreast of legislative changes and court procedures and training related to court duties.</li><li>
Serves as required for emergency management, particularly in the areas of public information.</li><li>
Provides quality customer service to city staff, the general public, and all other work contacts</li><li>
Performs other clerical duties as required.</li></ul><p>
</p><p><b>KNOWLEDGE and ABILITIES</b></p><p>
Knowledge of:</p><ul><li>
Government operations, functions and scope of authority of the municipal court.</li><li>
Methods for delivering excellent customer service.</li><li>
City policies and procedures.</li><li>
Principles of basic cash management, record keeping and records management.
</li><li>General office practices and equipment.</li></ul><p><b>
Skill in:</b></p><ul><li>
Maintaining complex official records accurately in an environment with frequent interruptions.</li><li>
Operating a personal computer utilizing specialized software, and entering information into a computer system with speed and accuracy.</li><li>
Professional public relations and customer service.</li><li>
Effective communication, both verbal and written, including the ability to communicate effectively with diverse and sometime irate individuals and to handle calmly and efficiently situations ranging from routine to emergency.</li><li>
Balancing good judgment and the concern for individuals feelings with the necessity to adhere to the law and communicate clearly and firmly necessary information.
</li><li>Fluency in speaking Spanish preferred.</li></ul><p>
</p><p><b>MINIMUM QUALIFICATIONS:</b></p><ul><li>
High school diploma or GED,
</li><li>1 year customer service and/or clerical experience, preferably in a municipal court;
</li><li><i>Or</i> any combination of education and experience.
</li></ul><p><b>Required Licenses or Certifications:</b></p><ul><li>
Must pass Municipal Court Clerk Level 1 Certification test within two (2) years of date of hire, and obtain Level 1 certification within 36 months of hire date; must maintain certification during employment.</li><li>
Must possess a valid Texas Drivers License.
</li><li>Must be bondable.</li></ul><p>
</p><p></p><div><p><b>I</b>nnovation<br>
</p><p><b>C</b>ustomer Focus<br>
</p><p><b>I</b>ntegrity<br>
</p><p><b>E</b>xcellence<br>
</p><p><b>R</b>espect</p></div></div>

DEPUTY MUNICIPAL COURT CLERK

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