design coordinator

Hindawi Foundation

<div>Summary: 
We are seeking a highly skilled and detail-oriented Creative Design Coordinator to join our team and support Hindawi&rsquo;s mission of spreading knowledge and culture while fostering a love of reading among children and youth. The ideal candidate will coordinate closely with illustrators, define project requirements and scope, and ensure the delivery of high-quality, meaningful illustrations that enhance our stories. This role requires a proactive professional capable of combining creative direction with project management, ensuring smooth communication and workflow between the Illustrators, Creative Team, and Editorial Team. The successful candidate will focus on maintaining and improving the illustration process while ensuring all visual outputs align with Hindawi Foundation&rsquo;s creative and quality standards.
Key Responsibilities:<ul><li>
Receive illustration requests (text plots, task details, and requirements) from the Editorial and Creative Teams, ensuring a clear understanding of all project needs.</li><li>
Assign, send, and explain tasks to illustrators, providing clarification and ensuring they have all necessary information to meet specifications.</li><li>
Collaborate with illustrators on story briefs to guide the creation of suitable illustrations for each scene.</li><li>
Review submitted sketches to ensure compliance with initial requirements.</li><li>
Serve as the primary liaison between illustrators, the Creative Team, and the Editorial Team.</li><li>
Share received sketches with the Creative and Editorial Teams for review and gather consolidated feedback.</li><li>
Communicate feedback to illustrators to ensure alignment with Hindawi Foundation&rsquo;s vision and quality standards.</li><li>
Follow up with illustrators to ensure timely delivery of tasks, including all required amendments.</li><li>
Calculate illustrators&rsquo; compensation (per hour/piece), ensuring compliance with contract terms.</li><li>
Track illustrators&rsquo; performance and process metrics to generate weekly and monthly reports.</li><li>
Organize and archive all illustration assets systematically.</li><li>
Ensure effective vendor management throughout the illustration process.</li></ul>
Qualifications and Experience:<ul><li>
Strong background in design, art, or illustration.</li><li>
Very good command of written and spoken English.</li><li>
Basic knowledge of Adobe Illustrator and Adobe Photoshop.</li></ul>
Skills and Behavioral Competencies:<ul><li>
Excellent verbal, written, and interpersonal communication skills.</li><li>
Strong accuracy and attention to detail.</li><li>
Results-oriented mindset.</li><li>
Flexibility and willingness to learn.</li><li>
Strong organizational skills.</li><li>
Proactive, self-initiated approach.</li><li>
Strong problem-solving and decision-making abilities.</li></ul>
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Creative Design Coordinator

Eva Interiors

<div>
 
 
 1. ROLE PURPOSE
 
 
 
 The FF&amp;E Design Coordinator plays a key role in supporting the FF&amp;E design function by coordinating specifications, material selections, supplier communication, documentation, and project tracking. The role ensures all FF&amp;E design deliverables are produced accurately, aligned with EVA&rsquo;s luxury design standards, client selections, and project timelines.
 
 
 In addition, the role includes responsibility for document control&mdash;ensuring all project files, drawings, specifications, approvals, and FF&amp;E schedules are accurately stored, version-controlled, and aligned with EVA documentation protocols (Teamwork / shared drives).
 
 
 This dual role ensures high-quality FF&amp;E coordination while maintaining world-class documentation governance across projects.
 
 
 
 2. KEY RESPONSIBILITIES
 
 
 
 
 A. FF&amp;E DESIGN COORDINATION
 
 
 
 
 1. FF&amp;E Selections &amp; Specifications
 
 
 <ul>
 <li>
 Support the FF&amp;E Designer in preparing material boards, fabric selections, finishes, and product specifications.
 </li>
 <li>
 Create and update FF&amp;E schedules including furniture, lighting, accessories, art, fabrics, rugs, and decorative elements.
 </li>
 <li>
 Coordinate pricing, samples, and lead times with approved suppliers.
 </li>
 </ul>
 
 
 2. Supplier &amp; Procurement Coordination
 
 
 <ul>
 <li>
 Liaise with FF&amp;E vendors to request quotations, samples, catalogues, and product availability.
 </li>
 <li>
 Track supplier submissions and ensure all details are updated in the FF&amp;E tracker.
 </li>
 <li>
 Follow up with Procurement to ensure specifications are aligned with approved design intent.
 </li>
 </ul>
 
 
 3. Design Documentation
 
 
 <ul>
 <li>
 Assist in preparing FF&amp;E presentations for client approvals.
 </li>
 <li>
 Support in reviewing vendor submittals to ensure compliance with design specifications.
 </li>
 <li>
 Maintain detailed records of client selections, sign-offs, and revisions.
 </li>
 </ul>
 
 
 4. Project Coordination
 
 
 <ul>
 <li>
 Update the FF&amp;E progress tracker and ensure all milestones are aligned with project timelines.
 </li>
 <li>
 Coordinate with the design team (2D, 3D, RM, Project Fit-out) to ensure FF&amp;E integration with layouts and 3D renders.
 </li>
 <li>
 Prepare and submit material boards for client presentations.
 </li>
 </ul>
 
 
 B. DOCUMENT CONTROLLER RESPONSIBILITIES
 
 
 
 
 1. Documentation Management
 
 
 <ul>
 <li>
 Maintain and organize all project documents including FF&amp;E schedules, material specs, RFIs, submittals, drawings, and approvals.
 </li>
 <li>
 Ensure version control for drawings and FF&amp;E documents across all design teams.
 </li>
 <li>
 Ensure all files are uploaded, updated, and correctly labeled in Teamwork/Shared Drive.
 </li>
 </ul>
 
 
 2. Workflow Compliance
 
 
 <ul>
 <li>
 Track document approvals from the Head of Design, Head of FF&amp;E, and clients.
 </li>
 <li>
 Ensure engineers, designers, and RMs only use the latest approved versions of drawings and specifications.
 </li>
 <li>
 Log all incoming/outgoing documents and maintain clear audit trails.
 </li>
 </ul>
 
 
 3. Communication &amp; Coordination
 
 
 <ul>
 <li>
 Distribute updated documents to internal teams (RM, 2D, 3D, Procurement, Project Fit-out) on time.
 </li>
 <li>
 Notify stakeholders of any design updates, revisions, or changes in FF&amp;E specifications.
 </li>
 <li>
 Liaise with Project Fit-Out teams to ensure alignment between on-site requirements and FF&amp;E deliverables.
 </li>
 </ul>
 
 
</div>

FF&E Design Coordinator

Mace Group

<div><div>At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about or purpose, culture, and priorities, visit our strategy site.</div><div>
Within our consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.</div><div>
The project:</div><div>
It is a large hospital in Ahmedabad.</div><div>
Our values shape the way we consult, and define the people we want to join us on our journey, they are:</div><ul><li><div>
Safety first - Going home safe and well</div></li><li><div>
Client focus - Deliver on our promise</div></li><li><div>
Integrity - Always do the right thing</div></li><li><div>
Create opportunity - for our people to excel.</div></li></ul><div>
Leads the design M/E/P team and systems to concept stage meeting business, statutory legal and contractual requirements for Government programs with an ensuing role of technical assurance management ensuring that the design principles are maintained by the contractor through the developed design and construction. Assists the Client in the tender process, condition surveys and handover.</div><div>
You&rsquo;ll be responsible for:</div><ul><li><div>
Distributes and manages the deliverables through the direct/indirect reports.</div></li><li><div>
Provides design and manages the developing design as per contract requirements.</div></li><li><div>
Collaborates with the wider design disciplines, client personnel and construction teams.</div></li><li><div>
Reports on progress to relevant parties.</div></li><li><div>
Attends/participates in client meetings and design workshops as necessary.</div></li><li><div>
Governs direct reports work outputs to ensure it is timely, in scope and of the quality expected.</div></li><li><div>
Manages direct reports training, appraisals, salary reviews and career development.</div></li><li><div>
Supports and guides direct reports in management of their direct reports.</div></li><li><div>
Develop and coaches the team in areas of C2P, digital and net zero carbon in line with the company directive.</div></li><li><div>
Support bidding with the wider team where required.</div></li><li><div>
Identifies and implements business improvement directives where applicable.</div></li><li><div>
Implement training plans for the teams.</div></li><li><div>
Leads business improvement working groups to deliver outcomes.</div></li><li><div>
Works collaboratively towards the common goal of net zero carbon transition, and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.</div></li></ul><div></div><div>
You&rsquo;ll need to have:</div><ul><li><div>
Bachelor's degree in electrical or mechanical.</div></li><li><div>
Experience of projects of a similar nature.</div></li></ul><div></div><div>
Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organization.</div><div>
#LI-Onsite</div></div>

Design Coordinator (MEPF)

Tarjama&

<div>As a Project Management Specialist in the Design Studios team, you will collaborate closely with your
colleagues, requesters, and internal departments, supporting the higher-level project managers in
managing incoming requests. Operational tasks will include managing internal and external
resources, monitoring deadlines and iterations, organizing printers, setting up Trello boards and Slack
channels. Your role also involves negotiating and monitoring deadlines, carrying out administrative
tasks in close coordination with the Operations Manager.
Responsibilities:<ul><li>Assess all incoming project requests and appropriately schedule and coordinate incoming
</li></ul>projects<ul><li>Assign projects to designers based on skill sets, timing and workload</li><li>Host creative briefs that capture the business challenge</li><li>Vet project scope, scale, resource requirements</li><li>Develop and maintain strong relationships with Visual Services Department Managers</li><li>Assertively negotiate deadlines escalating to Visual Services Department Managers when
</li></ul>appropriate<ul><li>Look for and define project, timing, request trends within Visual Services team</li><li>Communicate effectively and consistently with stakeholders on project development</li><li>Stay on top of industry trends and forecast, bringing innovate experiences</li><li>Maintain Visual Services project management tools, pulling data and providing detailed reports
</li><li>Establish workflow consistency and workload balance across Visual Services</li><li>Participate in client calls and meetings</li><li>Performing other duties as assigned or required</li></ul>
Required Background:<ul><li>Bachelor's Degree/Diploma in graphics design, project management, marketing, or related
</li></ul>field preferred
<ul><li>4+ years of experience in a Professional services environment/ Design start-ups/ Design
</li></ul>Agencies.<ul><li>Strong project management skills and experience with relevant tools and methodologies</li><li>Excellent knowledge of print, digital, video, presentations, etc.</li><li>Deep knowledge of graphic design and design studio workflow processes</li><li>Advanced workflow management skills</li><li>Significant creative brief experience</li></ul></div>

Project Design Coordinator

<div>
 As a Project Management Specialist in the Design Studios team, you will collaborate closely with your
 
 
 colleagues, requesters, and internal departments, supporting the higher-level project managers in
 
 
 managing incoming requests. Operational tasks will include managing internal and external
 
 
 resources, monitoring deadlines and iterations, organizing printers, setting up Trello boards and Slack
 
 
 channels. Your role also involves negotiating and monitoring deadlines, carrying out administrative
 
 
 tasks in close coordination with the Operations Manager.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Assess all incoming project requests and appropriately schedule and coordinate incoming
 
 
 </li>
 </ul>
 projects
 
 
 <ul>
 <li>
 Assign projects to designers based on skill sets, timing and workload
 </li>
 <li>
 Host creative briefs that capture the business challenge
 </li>
 <li>
 Vet project scope, scale, resource requirements
 </li>
 <li>
 Develop and maintain strong relationships with Visual Services Department Managers
 </li>
 <li>
 Assertively negotiate deadlines escalating to Visual Services Department Managers when
 
 
 </li>
 </ul>
 appropriate
 
 
 <ul>
 <li>
 Look for and define project, timing, request trends within Visual Services team
 </li>
 <li>
 Communicate effectively and consistently with stakeholders on project development
 </li>
 <li>
 Stay on top of industry trends and forecast, bringing innovate experiences
 </li>
 <li>
 Maintain Visual Services project management tools, pulling data and providing detailed reports
 </li>
 <li>
 Establish workflow consistency and workload balance across Visual Services
 </li>
 <li>
 Participate in client calls and meetings
 </li>
 <li>
 Performing other duties as assigned or required
 
 
 </li>
 </ul>
 
 Required Background:
 
 
 
 &squf; Bachelor's Degree/Diploma in graphics design, project management, marketing, or related
 
 
 field preferred
 
 
 &squf; 4+ years of experience in a Professional services environment/ Design start-ups/ Design
 
 
 Agencies.
 
 
 &squf; Strong project management skills and experience with relevant tools and methodologies
 
 
 &squf; Excellent knowledge of print, digital, video, presentations, etc.
 
 
 &squf; Deep knowledge of graphic design and design studio workflow processes
 
 
 &squf; Advanced workflow management skills
 
 
 &squf; Significant creative brief experience
</div>

JABALEXIM PRIVATE LIMITED

Architect / Design Coordinator &mdash; Natural Stone Projects &amp; Product MarketingLocation: Hyderabad (factory visits to Chimakurthy only when required) Company: Jabal Exim Private LimitedAbout UsJabal Exim Private Limited is a global exporter of granite and marble slabs, powered by our in-house production facility &mdash; Bariq Stone Factory (Chimakurthy, Andhra Pradesh).We supply premium natural stones such as Black Galaxy, Steel Grey, Viscount White, Absolute Black, Moon White, and many others for luxury villas, hotels, airports, monuments, facades, interiors, and landscaping projects across the world.We are now expanding into custom stone design, modular products, R&amp;D-based stone innovation, and conceptual stone applications. To support this, we are hiring a creative Architect / Design Coordinator who can handle design + marketing + client coordination.Role OverviewThis is a design + technical + marketing role. You will work with clients, develop stone design proposals, prepare factory-ready drawings, and also participate in marketing presentations, client pitches, and project branding.You will act as the bridge between clients, the Hyderabad office, and our stone factory.Key ResponsibilitiesDesign &amp; Technical Work<ul><li>Prepare AutoCAD / SketchUp shop drawings, cutting layouts, profiles &amp; fixing details.</li><li>Develop technical detailing for cladding, vanity tops, kitchen countertops, flooring, facades &amp; custom stone products.</li><li>Create 3D visualizations, mood boards &amp; material palettes for clients.</li><li>Conduct site measurements and prepare as-built drawings.</li></ul>Stone Product &amp; Factory Coordination<ul><li>Suggest stone types, finishes, thicknesses &amp; combinations based on project needs.</li><li>Convert architectural drawings into factory-ready production drawings.</li><li>Coordinate with factory cutting &amp; polishing teams.</li><li>Maintain a stone sample library &amp; database of completed projects.</li></ul>Marketing &amp; Client Coordination<ul><li>Create and present stone design proposals to architects &amp; clients.</li><li>Assist with marketing material (basic layouts / project brochures / sample boards).</li><li>Help identify new trends for stone products &amp; design applications.</li><li>Support sales team with technical explanations during client meetings.</li><li>Participate in client zoom calls, exhibitions, and presentations when required.</li></ul>Qualifications<ul><li>Degree in Architecture / Interior Design / Civil Engineering.</li><li>2&ndash;6 years of experience in stone / tile / fa&ccedil;ade or interior project coordination.</li><li>Strong command of AutoCAD &amp; SketchUp (Revit / Rhino / Photoshop is a plus).</li><li>Good understanding of stone properties + installation methods.</li><li>Comfortable with basic marketing communication &amp; client interaction.</li><li>Willing to travel when required (factory &amp; site visits).</li></ul>Key Skills<ul><li>Technical accuracy &amp; strong detailing skills.</li><li>Good communication &amp; presentation ability.</li><li>Knowledge of stone standards, tolerances &amp; finishes.</li><li>Ability to convert concepts into practical drawings.</li><li>Creative mindset with marketing awareness.</li></ul>Why Join Us?<ul><li>Work on international projects (USA, Europe, Middle East).</li><li>Opportunity to design and launch new stone product collections.</li><li>Exposure to factory process &amp; real material development.</li><li>Be part of a growing Stone R&amp;D &amp; Design Team.</li></ul>Apply Now Send CV + Portfolio to: careers@jabalexim.com Job Location: Hyderabad (factory visits when required)Job Types: Full-time, Part-time, Permanent, Fresher, Internship, Contractual / Temporary, Freelance Contract length: 36 monthsPay: &#8377;19,570.33 - &#8377;30,933.71 per monthWork Location: In person

Architect / Design Coordinator — Natural Stone Projects & Product Marketing

Sharaf DG

<div>
 Responsible for managing the complete procurement cycle, vendor and customer onboarding, logistics coordination, material submittals, and lighting design documentation. The role ensures smooth flow from purchase order creation to warranty handling, while maintaining efficient coordination between internal teams, suppliers, and clients.
 
 
 
 Key Responsibilities:
 
 
 Procurement &amp; Purchase Management
 
 
 
 
 &middot; Create Purchase Orders (PO) and manage the approval process.
 
 
 
 &middot; Prepare and maintain costing sheets for projects and procurement activities.
 
 
 
 &middot; Handle billing, goods receipt (MIGO), and invoice verification (MIRO).
 
 
 
 &middot; Manage vendor invoices and maintain records in the vendor invoice portal.
 
 
 
 &middot; Prepare quotations and support project teams with accurate pricing data.
 
 
 
 &middot; Prepare all RFPs and delay penalty documents required for suppliers for all ongoing projects.
 
 
 
 
 
 
 Vendor &amp; Customer Management
 
 
 
 
 &middot; Onboard new vendors and customers, ensuring all documentation is completed.
 
 
 
 &middot; Maintain up-to-date contact lists of internal, external, and local suppliers.
 
 
 
 &middot; Liaise with vendors for deliveries, spares, and warranty documentation.
 
 
 
 Logistics &amp; Stock Coordination
 
 
 
 
 &middot; Coordinate delivery notes, sales orders (SO), and shipping documentation.
 
 
 
 &middot; Track stock levels, spares, and sample inventory.
 
 
 
 &middot; Manage outbound samples and ensure proper documentation for stock movements.
 
 
 
 &middot; Ensure the materials are arranged and delivered to client on time.
 
 
 
 Warranty &amp; After-Sales Support
 
 
 
 
 &middot; Track product warranties, handle RMA (Return Material Authorization) processes, and coordinate with suppliers for replacements.
 
 
 
 &middot; Collect warranty letters from all suppliers and issue warranty confirmations to clients.
 
 
 
 Lighting Design &amp; Technical Support(Optional)
 
 
 
 
 &middot; Provide lighting design assistance and AutoCAD support for Bill of Quantities (BOQ) preparation.
 
 
 
 &middot; Review and prepare material submittals in compliance with project specifications.
 
 
 
 Documentation &amp; Coordination
 
 
 
 
 &middot; Maintain organized documentation for procurement, logistics, and warranty processes.
 
 
 
 &middot; Act as a key communication link between internal departments, external suppliers, and clients.
 
 
 
 &middot; Support project teams with timely delivery updates and material tracking.
 
 
 
 &middot; Prepare all RFP, delay penalty required for the supplier for all the required projects.
 
 
 
 
 
 Requirements
 
 
 Requirements:
 
 
 &middot; Basic knowledge of procurement workflows and ERP/SAP processes (MIGO, MIRO, SO, PO).
 
 
 
 &middot; Proficiency in Microsoft Office, AutoCAD, and lighting design software (e.g., Dialux)(Optional only).
 
 
 
 &middot; Excellent organizational, documentation, and communication skills.
 
 
 
 &middot; Attention to detail and ability to manage multiple priorities simultaneously.
 
 
 
 &middot; Familiarity with logistics coordination, costing, and warranty management.
 
 
 
 
 
</div>

Procurement and Lighting Design Coordinator

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