director general

Team Saudi

<div><p><b>Job Purpose
</b></p><p>Provide high-level administrative and operational support to the Director General, overseeing the smooth functioning of day-to-day activities, managing complex schedules, coordinating high-stakes meetings and events, and ensuring efficient communication within the organization. This role acts as a key liaison, facilitating information flow, tracking budgets, managing documentation, and ensuring compliance with organizational policies and confidentiality standards to enhance operational effectiveness.
</p><p><b>Job Specific Accountabilities
</b></p><p><b>Executive Administrative Support
</b></p><ul><li>Deliver comprehensive administrative support to the Director General by managing calendars, prioritizing meetings, and organizing critical tasks to optimize time and effectiveness.
</li><li>Arrange and manage the Director General's schedule, ensuring engagements are efficiently prioritized, and meeting logistics are seamlessly coordinated.
</li><li>Coordinate detailed travel arrangements, including international and domestic flights, accommodations, and ground transport, aligning all logistics with the Director General's schedule and preferences.
</li><li>Prepare, edit, and manage communications, such as emails, official memos, and reports, on behalf of the Director General, ensuring clarity, accuracy, and adherence to organizational standards.
</li><li>Manage office supply inventory and coordinate resources for meetings, workshops, and training sessions, ensuring the availability of required materials.
</li><li>Support strategic project management efforts by tracking deadlines, deliverables, and action items, ensuring progress aligns with organizational goals and timelines.
</li></ul><p><b>Communication and Coordination
</b></p><ul><li>Organize and coordinate logistics for high-priority meetings and events, including scheduling, agenda preparation, minute-taking, and follow-up actions to facilitate successful outcomes and effective communication.
</li><li>Act as a primary contact for internal and external communications, handling inquiries and coordinating responses on behalf of the Director General to ensure timely and efficient information flow.
</li><li>Foster a collaborative work environment by providing administrative support to team members, assisting with tasks, and coordinating daily activities across the Director General&rsquo;s support team.
</li><li>Attend key meetings and prepare and distribute accurate minutes to relevant stakeholders, ensuring alignment and follow-up on discussed actions.
</li></ul><p><b>Compliance and Confidentiality
</b></p><ul><li>Uphold the highest level of confidentiality in handling sensitive information, ensuring compliance with organizational policies and procedures in all administrative and operational activities.
</li><li>Maintain organized and accurate records of all official documentation, ensuring compliance with regulatory standards and facilitating easy retrieval when required.
</li></ul><p><b>Our Commitment:
</b></p><p>At Team Saudi, we care deeply about creating a safe, supportive, and empowering environment for our athletes and employees. We welcome applicants who demonstrate integrity, professionalism, and a commitment to maintaining a safe and respectful workplace where everyone is protected, valued, and given fair opportunities to thrive.</p></div>

Specialist, Business Administration

<div><p><b>Job Purpose
</b></p><p>Responsible for providing comprehensive operational and administrative support to the Director General, SOTC, ensuring seamless coordination across all SOTC departments (Athlete Performance Services, Cluster of Sports, and HP Planning &amp; Administration). The role manages business operations, resource tracking, reporting, and governance processes to enable effective decision-making and efficient execution of SOTC&rsquo;s strategic and operational plans. It acts as the focal point for performance monitoring and internal communications between SOTC departments and the Director General, ensuring alignment with SOTC standards and timelines.
</p><p><b>Job Specific Accountabilities
</b></p><p><b>Operational Coordination
</b></p><ul><li>Manage the day-to-day administrative and operational activities of the SOTC office to ensure smooth functioning and adherence to deadlines.
</li><li>Coordinate scheduling, task follow-up, and meeting preparation for the Director General, ensuring effective agenda management and documentation.
</li><li>Support cross-departmental coordination and follow-up on strategic projects, initiatives, and reporting requirements.
</li><li>Supervise administrative workflows, correspondence, and records to ensure efficiency and confidentiality.
</li></ul><p><b>Reporting &amp; Decision Support
</b></p><ul><li>Consolidate progress reports, KPIs, and project dashboards to support management decision-making and corporate reporting.
</li><li>Ensure timely submission of updates and documentation to SOPC/SOTC leadership and external stakeholders.
</li><li>Identify administrative or operational bottlenecks and recommend process improvements to enhance efficiency.
</li></ul><p><b>Financial &amp; Resource Monitoring
</b></p><ul><li>Assist in the preparation, tracking, and consolidation of SOTC&rsquo;s budgets and financial forecasts in coordination with the Finance function under Shared Services.
</li><li>Monitor expenditures, procurement requests, and cost allocations to ensure compliance with approved financial controls.
</li><li>Support the management of contracts, vendor relationships, and service-level compliance related to SOTC operations.
</li></ul><p><b>Communication &amp; Stakeholder Liaison
</b></p><ul><li>Act as the coordination focal point between the Director General&rsquo;s Office, SOTC departments, and SOPC business units.
</li><li>Facilitate internal communications, ensuring clarity and alignment across all operational and support areas.
</li><li>Support logistical and organizational needs related to internal meetings, events, or visiting delegations.
</li></ul><p><b>Our Commitment:
</b></p><p>At Team Saudi, we care deeply about creating a safe, supportive, and empowering environment for our athletes and employees. We welcome applicants who demonstrate integrity, professionalism, and a commitment to maintaining a safe and respectful workplace where everyone is protected, valued, and given fair opportunities to thrive.</p></div>

Manager, Business Support

Valkyrie People Consulting

<div>
 <p>
  <strong>
   Job Title:
  </strong>
  Managing Director
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Dubai, United Arab Emirates
 </p>
 <p>
  <strong>
   Industry:
  </strong>
  Manufacturing
 </p>
 <p>
  <strong>
   Job Summary:
  </strong>
 </p>
 <p>
  We are seeking a visionary and results-driven Managing Director to lead and oversee all aspects of our manufacturing operations in Dubai. The Managing Director will be responsible for driving business growth, ensuring operational efficiency, and executing the company&rsquo;s long-term strategy. This role requires a dynamic leader with strong commercial acumen, the ability to manage cross-functional teams, and a deep understanding of the manufacturing sector.
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Develop and implement the company&rsquo;s overall business strategy to achieve growth objectives and profitability.
  </li>
  <li>
   Oversee daily operations, ensuring optimal performance across production, supply chain, sales, and quality control.
  </li>
  <li>
   Lead and inspire cross-functional teams, fostering a culture of innovation, accountability, and continuous improvement.
  </li>
  <li>
   Drive business development efforts, identify new market opportunities, and expand the company&rsquo;s presence in the region.
  </li>
  <li>
   Collaborate with the executive team to align business operations with corporate goals and strategic initiatives.
  </li>
  <li>
   Manage financial performance, including budgeting, forecasting, and financial reporting to ensure the company meets its targets.
  </li>
  <li>
   Ensure compliance with industry regulations, health and safety standards, and environmental requirements.
  </li>
  <li>
   Build and maintain relationships with key stakeholders, including customers, suppliers, and regulatory authorities.
  </li>
  <li>
   Lead risk management initiatives to safeguard the company&rsquo;s financial and operational health.
  </li>
  <li>
   Monitor market trends and competitive landscape to stay ahead of industry changes and challenges.
  </li>
  <li>
   Represent the company at industry events and in key business negotiations.
  </li>
  <li>
   Foster a positive and collaborative workplace culture, driving employee engagement and retention.
  </li>
 </ul>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s or Master&rsquo;s degree in Business Administration, Engineering, or a related field.
  </li>
  <li>
   Proven experience as a Managing Director, General Manager, or in a senior leadership role within the manufacturing sector.
  </li>
  <li>
   Strong understanding of manufacturing operations, supply chain management, and production processes.
  </li>
  <li>
   Demonstrated experience in driving business growth and managing P&amp;L responsibilities.
  </li>
  <li>
   Excellent leadership, communication, and interpersonal skills, with the ability to influence and inspire at all levels.
  </li>
  <li>
   Strategic thinker with a proven track record of successfully executing long-term business strategies.
  </li>
  <li>
   Strong financial acumen and experience in managing budgets and financial performance.
  </li>
  <li>
   Ability to navigate complex challenges, lead change, and make data-driven decisions.
  </li>
  <li>
   Knowledge of local and international market trends and regulations in the manufacturing industry.
  </li>
  <li>
   Experience working in the Middle East or familiarity with the UAE business environment is an advantage.
  </li>
 </ul>
</div>


Managing Director

ICARDA

<b>Reports to:</b> Deputy Director General – Research
<br><b>Location:</b> United Arab Emirates
<br><br>
Main purpose of the position
<br>Under the strategic guidance of the Deputy Director General – Research (DDG – R), The Regional Director provides visionary leadership, and strategic coordination to strengthen ICARDA’s presence, influence, and research delivery across The Central and West Asia, and North Africa (CWANA) region. The role is pivotal in aligning ICARDA’s research agenda with national and regional priorities, reinforcing partnerships, enhancing institutional visibility, and supporting operational coherence in collaboration with ICARDA’s senior leadership and research teams.
<br>About ICARDA
<br>The International Center for Agricultural Research in the Dry Areas (ICARDA) is a treaty-based international non-profit research organization supported by CGIAR. ICARDA’s mission is to reduce poverty, enhance food, water, and nutritional security, as well as environmental health in the face of global challenges including climate change. We do this through innovative science, strategic partnerships, linking research to development, and capacity development that takes into account gender equality and the role of youth in transforming the dry areas. ICARDA works in partnership with governments, universities, civil society, national agricultural research organizations, other CGIAR Research Centers, and the private sector. With its temporary Headquarters in Beirut, Lebanon, ICARDA operates in regional and country offices across Africa, Asia, and the Middle East. For more information: www.icarda.org.
<br><br>
<b>Main responsibilities:</b><br>
Strategic Representation and Stakeholder Engagement
<br><ul>
<li>Lead ICARDA’s engagement with national agricultural research systems (NARS), government bodies, academic institutions, and regional policy actors.</li>
<li>Represent ICARDA in high-level regional forums and intergovernmental meetings, and multi-stakeholder dialogues.</li>
<li>Enhance ICARDA’s institutional visibility and relevance in regional hubs, particularly the UAE), positioning ICARDA as a trusted, scientific and development partner.</li>
</ul>
Regional Program Support and Delivery Oversight
<br><ul>
<li>Facilitate the alignment of ICARDA’s research activities with regional priorities and country-specific development strategies.</li>
<li>Coordinate implementation of regional research initiatives, supporting operational delivery, technical coherence, and cross-country synergies.</li>
<li>Facilitate cross-country collaboration, staff deployment, and technical coherence across projects.</li>
<li>Monitor the performance of regional programs and ensure timely reporting, planning inputs, and quality assurance to institutional systems.</li>
</ul>
Partnership Strengthening
<br><ul>
<li>Foster and expand partnerships with multilateral and regional partners, including regional development banks, agriculture platforms and UN agencies.</li>
<li>Work closely with ICARDA’s Communications and Knowledge Management teams to amplify the visibility and impact of research outputs.</li>
<li>Collaborate with ICARDA’s Resource Mobilization (RM) unit to map funding opportunities and support donor engagement.</li>
</ul>
Institutional Coordination
<br><ul>
<li>Serve as the primary liaison between ICARDA’s headquarters and country offices in the region, ensuring effective communication, responsiveness and strategic alignment.</li>
<li>Contribute to institutional planning by identifying regional opportunities, risks, and adaptive measures in collaboration with the DDG–R and Senior Management Team.</li>
<li>Ensure regional compliance with ICARDA policies, operational protocols, reporting standards, promoting a culture of accountability and excellence.</li>
</ul>
<b>Requirements:</b><br>
<b>Education, qualifications, and experience:</b><br>
<ul>
<li>Advanced university degree (Master’s or equivalent) in agriculture, natural resources, international development, or a related field.</li>
<li>Minimum of 20 years of progressively responsible experience, including at least 15 years in a senior leadership role managing regional programs, partnerships, or stakeholder engagement in an international context and especially in the Gulf.</li>
<li>Proven ability to work effectively in diverse regional settings, with strong diplomatic, political, and cultural sensitivity.</li>
<li>Demonstrated experience managing relationships with government agencies, donors, regional bodies, and research institutions.</li>
<li>Track record of leading regional coordination or partnership development within complex or matrixed organizations.</li>
<li>Excellent interpersonal, written, and verbal communication skills in English and Arabic.</li>
<li>Familiarity with regional priorities and political landscapes in the target geography (e.g., CWANA, Sub-Saharan Africa, South Asia).</li>
<li>Experience in supporting regional advocacy, visibility campaigns, or joint programming with intergovernmental agencies.</li>
<li>Work experience in a comparable international research or development organizations.</li>
<li>Proficiency in additional languages will be an added advantage.</li>
</ul>
<b>Benefits:</b><br>
Terms of appointment, salary, and benefits This is an internationally recruited position for which ICARDA offers an attractive compensation package including a competitive salary, housing allowance, non-contributory retirement plan, medical insurance and leave provisions. All benefits are denominated and paid in US Dollars. The successful candidate will be offered an initial contract of three years, renewable subject to satisfactory performance. The first year of appointment will be probationary period.
<br><br>
Screening of candidates will commence by 23rd of November and will continue until a suitable candidate is identified.
<br><br>
ICARDA accepts applications only in English which is the organization’s official communication language. Applications in other languages will not be considered.
<br><br>
Only shortlisted applications will be contacted.

Regional Director - CWANA

Fossil Rim Wildlife

<div><div><b>FOSSIL RIM WILDLIFE CENTER invites applicants for the position:</b></div>
<div></div><div><b>Executive Director
</b></div>
<div></div><div><b>Fossil Rim Wildlife Center (FRWC) is a 501(c) 3, mission-focused, 1,800-acre conservation center in Glen Rose, TX. </b><b><i>Mission: </i></b><b>We create a better future for wildlife through our passion, place, and partnerships. </b><b><i>Vision: </i></b><b>We envision a thriving global ecosystem of wildlife, land, and people. </b><b><i>Values: </i></b><b>We work together, are stewards at heart, and are driven by discovery.</b></div>
<div></div><div><b>The Executive Director (with staff, volunteers and the Board) is responsible for sustaining and deepening FRWC's conservation Mission impact through all operations, programs, and alliances. As the operational agent for the FRWC Board of Directors/FRWC, the Executive Director, with vision and integrity, is responsible for implementing all governance policies related to compliance (legal, regulatory, other), collaborations as a non-profit, staff oversight, financial planning/budgeting/management/ accountability, and asset protection. This position reports to the Board of Directors.</b></div>
<div></div><div>To download a packet with additional information, please click here (When it opens a Google drive message, click &quot;Open the document directly&quot;)</div>
<div></div><div><b>Professional Qualifications and Expertise Required/Desired</b></div>
<ul><li>Bachelor's Degree required; Master&rsquo;s Degree preferred.</li>
<li>Five or more years of senior nonprofit management experience.</li>
<li>Transparent and high integrity leadership.</li>
<li>Business operations and fiscal management.</li>
<li>Experience working with a Board of Directors.</li>
</ul>
<div></div><div><b>Strong</b> <b>passion</b> <b>for</b> <b>the</b> <b>Mission</b> <b>and</b> <b>programs</b> <b>of</b> <b>FRWC.</b></div>
<ul><li>Strong interest in land conservation and maintaining or improving FRWC with respect to conserving land, resources, and both native and nonnative species.</li>
<li>Professional experience at a zoo or conservation organization and understanding of natural resources, education, and wildlife conservation.</li>
<li>High-level strategic thinking and planning. Ability to envision and convey FRWC's strategic future to the staff, Board, volunteers, and donors.</li>
<li>Ability to effectively communicate FRWC's Mission to donors, volunteers, and the overall community.</li>
<li>Knowledge of how to foster an environment of accountability, healthy work relationships and partnerships, and inclusivity among organizational staff to maintain a positive and collaborative work environment.</li>
<li>Balance innovation/entrepreneurial spirit with operational excellence.</li>
<li>Demonstrate strong financial management skills, including budget preparation, analysis, decision making, and reporting.</li>
<li>Active fundraising experience. Excellent donor relation skills and understanding of the funding community.</li>
<li>Previous success in establishing relationships with individuals and organizations of influence including funders, partner agencies, and volunteers.</li>
<li>Proven track record of growing organizational capacity and programmatic impact. Experience in creating and establishing clear, measurable business goals.</li>
<li>Solid organizational abilities, including planning, delegating, program development/ management, project planning, and task facilitation.</li>
<li>Strong time management skills; ability to balance multiple projects and changing demands from day-to-day.</li>
<li>Creative problem-solving skills.</li>
<li>Strong written and oral communication skills.</li>
<li>Strong public speaking ability.</li>
<li>Strong work ethic with a high degree of energy.</li>
<li>Awareness of the unique opportunities and challenges of overseeing a conservation facility in a rural location.</li>
</ul>
<div></div><div><b>Work</b> <b>Requirements</b></div>
<ul><li>A full 5-day week, requiring flexibility.</li>
<li>Available to work on weekends and holidays.</li>
<li>Adherence to all company policies, rules, and procedures.</li>
<li>This position is not a remote working position and presence at FRWC is a requirement.</li>
</ul>
<div></div><div><b>Responsibilities</b></div>
<div><ul><li><b>Board Governance: Works with the Board to fulfill FRWC's Mission.</b>
<ul><li>Responsible for leading all operations and staff in a manner that supports and guides FRWC's Mission, Vision, and Policies as defined by the Board of Directors and as a private, non-profit organization.</li>
<li>Responsible for communicating effectively with the Board and providing, in a timely and accurate manner, all information necessary for the Board to provide governance oversight, guidance, and vision strategy.</li>
<li>Attend all Board meetings and provide reports and updates on current work, project timelines, and project and organizational progress.</li>
<li>Serve as liaison between the Board and staff.</li>
</ul></li></ul></div><div></div><div><ul><li><b>Financial Performance and Viability: Develops resources sufficient to ensure the financial health of FRWC.</b>
<ul><li>Drive/support development and fundraising in collaboration with the Development Director, leveraging the Board, staff, and volunteers as needed.</li>
<li>Oversee creation and maintenance of the annual budget.</li>
<li>Responsible for the fiscal integrity of FRWC, to include submission to the Board of a proposed annual budget and quarterly financial statements, which accurately reflect the financial condition of the organization.</li>
<li>Responsible for fiscal management that generally anticipates operating within the approved budget, ensures maximum resource utilization, and maintenance of the organization in a positive financial position.</li>
</ul></li></ul></div><div></div><div><ul><li><b>Organization Mission and Strategy: Works with the Board and staff to ensure Mission fulfillment through strategic planning, programs, and community outreach.</b>
<ul><li>Responsible for visioning, strategic planning, and implementation in collaboration with Board and staff to ensure that FRWC can successfully fulfill its Mission into the future.</li>
<li>Maintain progressive and evolving focus on the long-term sustainability of FRWC as a conservation center.</li>
<li>Responsible for the enhancement of FRWC's image by being active and visible in the community and by working closely with other professional, civic, and private organizations.</li>
</ul></li></ul></div><div></div><div><ul><li><b>Organization Operations and Internal Relations: Oversees and implements resources to ensure that FRWC operations are appropriate.</b>
<ul><li>Collaborate with Management Team (department heads) and provide input and guidance.</li>
<li>Exercise finesse working with a variety of groups, organizations, and individuals including Board members, zoo/conservation organizations/ alliances, ranches/landowners, academia, government officials, staff, volunteers, donors, and guests.</li>
<li>Responsible for the hiring and retention of competent, qualified staff.</li>
<li>Lead, serve, and develop FRWC's staff especially relating to successional leadership and institutionally progressive Mission related support.</li>
<li>Foster a collaborative working environment, encourage professional development, and champion accountability amongst staff.
</li><li>Continually foster a culture that encourages collaboration between departments and recognizes positive contributions.</li>
<li>Lead by example (servant-leadership) taking part in organizational activities as a member of the FRWC team.</li>
<li>Model respect for the balance between having guests visit and stewarding the land well.</li>
<li>Maintain all legal compliances, contracts, and agreements.</li>
<li>Responsible for signing all notes, agreements, and other instruments made and entered into and on behalf of FRWC.</li>
</ul></li></ul></div><div></div><div><ul><li><b>External Relations and Engagement: Acts as the representative of FRWC to a variety of audiences.</b>
<ul><li>Represent FRWC in the local, regional, and broader community.</li>
<li>Oversee marketing and other communications efforts.</li>
<li>Participate in other industry organizations, groups, and collaborations to contribute conservation insight/efforts locally, nationally, and internationally while remaining focused on the FRWC Mission.</li>
<li>Maintain all memberships and accreditations as benefiting FRWC and the Mission.</li><br>
</ul></li></ul></div><div></div><div><b>Please submit your resume today! We are a Non-Profit organization and an equal employment opportunity employer and will consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity, national origin, protected veteran status, disability or any other protected classification under federal and state law.</b></div>
<div></div><div><b>Fossil Rim is an &ldquo;at will&rdquo; and equal opportunity employer. It should be noted that it is company policy to conduct background checks on potential new employees, inclusive of testing for drugs and controlled substance use.</b></div></div><div></div>

Executive Director

Seafreight

<p>Personal Assistant / Office Assistant to the Director &ndash; Dry Bulk Shipping Company</p><p>Location: Dubai, UAE</p><p>Salary Range: AED 4,000 &ndash; 8,000 (depending on experience)</p><p>Employment Type: Full-time</p><p>&#11835;</p><p>About the Company</p><p>Sea Freight is a global dry bulk shipping company headquartered in London, with established offices across key international locations. Our newly opened Dubai operations office plays a central role in supporting our regional commercial and operational activities as we expand our presence in the Middle East.</p><p>We are seeking a reliable and organized Personal Assistant / Office Assistant to support the Director and help ensure smooth operations in this growing office.</p><p>&#11835;</p><p>Role Overview</p><p>The Personal Assistant / Office Assistant will work closely with the Director to manage daily schedules, assist with personal and office-related tasks, and support general administrative functions. While experience in shipping is a plus, strong organizational and communication skills are the main priorities.</p><p>&#11835;</p><p>Key Responsibilities</p><p>Director Support</p><ul><li>Assist with daily personal and office tasks for the Director</li><li>Manage calendars, appointments, and meeting coordination</li><li>Prepare basic correspondence, documents, and follow-up items</li><li>Organize travel bookings, itineraries, and reservations</li><li>Handle sensitive information with professionalism and discretion</li></ul><p>Office &amp; Administrative Duties</p><ul><li>Act as the front desk point of contact: welcoming guests and answering calls</li><li>Greet visitors and provide coffee, tea, and refreshments in a professional manner</li><li>Ensure the general cleanliness and organization of the office</li><li>Liaise with external contractors, suppliers, and service providers for office maintenance</li><li>Manage office supplies, inventory, and small procurement tasks</li><li>Process office bills, invoices, and payments</li><li>Maintain organized filing systems (digital and physical)</li><li>Assist in preparing simple reports, presentations, and spreadsheets</li></ul><p>General Coordination</p><ul><li>Support communication between internal departments</li><li>Assist with basic administrative tasks related to shipping operations (training provided)</li><li>Complete ad-hoc duties assigned by the Director or management team</li></ul><p>&#11835;</p><p>Requirements</p><ul><li>1&ndash;3 years of experience as an Office Assistant, Personal Assistant, or Administrative Assistant</li><li>Excellent English communication skills (written and verbal)</li><li>Excellent organizational and time-management abilities</li><li>Proficiency in MS Office (Outlook, Word, Excel, PowerPoint)</li><li>Professional appearance and a positive, proactive attitude</li><li>Ability to multitask and work independently</li><li>Experience in the shipping or logistics industry is an advantage but not required</li></ul><p>&#11835;</p><p>What We Offer</p><ul><li>Competitive salary range of AED 5,000 &ndash; 8,000</li><li>Supportive and structured work environment</li><li>Exposure to international business operations in the maritime sector</li><li>Long-term career development opportunities</li></ul><p>&#11835;</p><p>How to Apply</p><p>Please submit your CV and earliest availability via Indeed UAE. Only shortlisted candidates will be contacted.</p><p>Job Type: Full-time</p><p>Pay: AED4,000.00 - AED8,000.00 per month</p>

Personal Assistant / Office Assistant to the Director – Dry Bulk Shipping Company

Rixos

<div><b>Company Description</b><p><br>
Rixos Hotels, with 25 years of experience in the tourism sector, continues to grow worldwide as a Turkish brand with new investments, driven by a management model based on dynamic, flexible, and proactive strategies. Currently, we operate 43 different hotels, theme parks, and special projects across 3 continents and 8 countries.</p><p>
In Turkey, we provide services to our guests in various concepts with a talented workforce of approximately 8,000 people in the Antalya, Mu&#287;la, and Istanbul regions.</p><p>
We are seeking a valuable team member for the position of &ldquo;<b>Executive Secretary</b>&quot;<b> </b>to be considered at Rixos Tersane &#304;stanbul.</p><p></p><b><br>
Job Description</b><br>
<ul><li>
Collaborate with relevant departments to obtain necessary documents, information, and tasks from staff or managers.</li><li>
Handle all correspondence and maintain effective communication under the supervision of the Managing Director.</li><li>
Carry out the written external communications of the hotel&rsquo;s Managing Director.</li><li>
Carry out the telephone communications of the hotel&rsquo;s Managing Director.</li><li>
Remind the Managing Director of VIP guests and, if necessary, ensure that they meet/communicate.</li><li>
File all documents and correspondences of the General Management office appropriately and ensure that the files are up-to-date.</li><li>
Protect the confidentiality of all correspondences issued or received by the Managing Director.</li><li>
Take note of and follow-up all appointments of the Managing Director.</li><li>
Ensure that the communication channels of the General Management office are working at all times and take the necessary measures in this regard.</li><li>
Receive hotel guests and other guests that wish to see the Managing Director in a proper manner.</li><li>
Ensure that the department managers or other employees that wish to see the Managing Director meet at the earliest convenience and arrange the meeting times.</li><li>
Prepare the meeting minutes appropriately for the Managing Director&rsquo;s meetings that require such meeting minutes and distribute them to the concerned parties.</li><li>
Monitor and control the faxes sent on a daily basis.</li><li>
Keep track of the special days of hotel employees and other individuals deemed necessary by the Managing Director and make arrangements for celebrations.</li><li>
Ensure that the General Management office is always kept in a clean and orderly manner</li><li>
Possess full knowledge of the hotel&rsquo;s policies and procedures, implement these policies and procedures and, when necessary, ensure coordination between other departments.</li><li>
Carry out all responsibilities related to the quality management systems implemented at the facilities.</li><li>
Carry out all other duties assigned by managers and hotel management not specified in the job description.</li><li>
To ensure you read the hotel&rsquo;s Employee Handbook and have an understanding of and adhere to the hotel&rsquo;s rules and regulations and in particular, the policies and procedures relating to Fire, Hygiene, Health and Safety.</li><li>
To respond to any changes in the department as dictated by the needs of the hotel.</li><li>
To be flexible and extend job duties to carry out any other reasonable duties and responsibilities within the job capability as assigned, including redeployment to alternative departments/areas if required, to meet business demands and guest service needs.</li><li>
To attend training and meetings as and when required.</li></ul><br>
<b>
Qualifications</b><br>
<ul><li>
Graduated from relevant departments of universities (Office Management, Business Administration, Secretarial Studies, Communication, etc.),</li><li>
Minimum 3 years of experience in a similar position (executive assistant, office manager, or senior secretary),</li><li>
Advanced proficiency in English (both written and spoken),</li><li>
Strong written and verbal communication skills with excellent representation and expression abilities,</li><li>
Professional diction and strong command of written language,</li><li>
Familiar with corporate work structure and confidentiality principles,</li><li>
Proficient in MS Office programs (Word, Excel, PowerPoint, Outlook),</li><li>
Experienced in meeting organization, travel arrangements, and calendar management,</li><li>
Strong skills in reporting, presentation preparation, and documentation,</li><li>
Highly discreet and reliable, with strong attention to confidentiality,</li><li>
Excellent time management and prioritization skills,</li><li>
Detail-oriented, organized, and results-driven.</li></ul></div>

Executive Secretary

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