district administrative assistant

Jordan School District

<div></div><div><ul><div><div>JobID: 14059</div></div><br>
<p></p><div><div><b>
Position Type:</b><br>
 ESP - Admin. Asst/Clerical/District Admin Asst II<br>
</div><div><b>
Date Posted:</b><br>
 3/19/2026<br>
</div><div><b>
Location:</b><br>
 Insurance Services<br>
</div><div><b>
Closing Date:
</b><br>
 03/25/2026</div><div><br>
Experience with employee insurance programs preferred.</div><div><b>
Job Description</b><br>
<br>
Lane 7<br>
<br>
Salary Schedules<br>
<br>
<b>INSURANCE</b><br>
Jordan School District offers a comprehensive benefits package at competitive premiums. The benefits package includes:<br>
Medical (3 plans, 2 networks), includes an Employee Assistance Program<br>
Voluntary Dental<br>
Voluntary Vision<br>
Basic Life/Accidental Death and Dismemberment $50,000<br>
Supplementary Life and AD&amp;D<br>
Long Term Disability<br>
Worksite Benefits (Aflac)<br>
<br>
An overview of all the benefits included can be found at https://jordandistrict.org/departments/insurance/<br>
<br>
<b>UTAH STATE RETIREMENT</b><br>
Benefit eligible employees are automatically members of the Utah Retirement Systems (URS). This means that the District contributes into the URS plan on your behalf each month. After the URS vesting period of four years, you will have either the Hybrid option, which is a combination of a pension with a 401k plan, or the 401k option if you choose. Both plans are employer-paid. You can also choose to enhance your retirement with URS by contributing additional money from your paychecks into a 401k, 457, Traditional IRA, or Roth IRA. Learn more about URS retirement plans and investment options at www.urs.org. You may also contact the Payroll Department at 801-567-8154 with any questions.</div></div></ul></div><p></p>

District Administrative Assistant II

Intermediate District 287

<div><p><b>Intermediate District 287 is looking for an advanced Administrative Assistant to support the Assistant Superintendent and senior leadership in the district office located in Plymouth, MN.</b></p><p></p><p><br>
Intermediate District 287 is a West Metro school district for unique learners. Our healing community works together to achieve racial equity. We value diverse perspectives and life experiences and our strategic vision includes hiring and retaining racially diverse and racially conscious staff across all levels of our organization.</p><p></p><p><b><br>
Essential Functions and Ongoing Tasks</b></p><ul><li><b>
Executive Support for the Assistant Superintendent:</b><br>
</li><li><ul><li>
Manage complex calendars and monitor daily email correspondence.</li><li>
Coordinate annual collaborations and organize large-scale meetings, including preparing agendas, tracking attendance, and monitoring CEU (BOSA) documentation.</li><li>
Develop and edit professional documents and presentations using Canva and similar platforms.</li>
Track and monitor the completion of professional development courses.<br>
<li>
</li></ul></li><li><b>
Data Management and DIRS Reporting:</b><br>
</li><li><ul><li>
Manage DIRS (Disciplinary Incident Reporting System) processes, including distributing weekly error reports to sites and supporting sites with SIS (Student Information System) inquiries.</li><li>
Perform batch uploads and enter reportable incidents as required.</li><li>
Ensure all DIRS incident numbers are accurately added to suspension records.</li>
Maintain annual suspension tracking systems, verify checklists, and ensure incidents are correctly entered in SIS (Student Information System).<br>
<li>
</li></ul></li><li><b>
District Communications:</b><br>
</li><li><ul><li>
Maintain, update, and distribute weekly district communications for operational and instructional leaders as well as administrative support staff.</li><li>
Ensure content is collected within established timelines and manage distribution lists.</li><li>
Manage the indexed archive of prior district communications and prompt staff for content as needed.</li>
Distribute the daily Administrator Outs list.<br>
<li>
</li></ul></li><li><b>
Interpersonal and Staff Support:</b><br>
</li><li><ul><li>
Mentor and coach administrative support staff, including leading sessions focused on customer service and systems training.</li><li>
Facilitate monthly Administrative Support meetings including scheduling, preparing agendas, and documenting notes in the district communications.</li><li>
Coordinate tracking for interns, practicums, and field experience candidates, utilizing DocuSign for application processing.</li></ul></li></ul><ul><li><b>
Projects:</b><br>
</li><li><ul><li>
Coordinate the &quot;Get on the Bus&quot; initiative by assisting with site proposals, reviewing agendas with sites, and preparing flyers for Board meetings.</li><li>
Process Lane Change pre-approval forms by verifying completion, obtaining required signatures, and distributing approved documentation.</li><li>
Perform general office management duties, including purchase authorizations, budget monitoring, and development of workflow-enhancing forms and processes.</li></ul></li></ul><p><b><br>
Education/Experience:</b></p><ul><li>
Requires six (6) years of administrative support experience. This may be substituted with an Associate&rsquo;s degree plus three (3) years of experience, or an equivalent combination of education and experience.</li><li>
Technical Skills: Proficiency in Microsoft Office, Google Apps, and multi-faceted data management systems.</li><li><ul><li>
Must show an aptitude for learning new technological tools with minimal training.</li></ul></li><li>
Core Abilities: Must apply a racially conscious lens to all data and communications. The role requires high-level cultural proficiency and the ability to work effectively under pressure with conflicting demands.</li><li>
The position requires the ability to concentrate amidst distractions and exert self-control in difficult situations.</li></ul><p><b>
Position Details:</b></p><ul><li>
Location: District Service Center - Plymouth, MN</li><li>
This is a full-time position, Monday-Friday, 40 hours/week, 12 months/year</li><li>
View the full <b>Administrative Support VI Job Classification</b></li></ul><p></p><p><b><br>
Pay Rate &amp; Benefits:</b></p><ul><li>
Salary follows SEIU Local 284 Salary Schedule Grade VI: $27.35 - $28.30 per hour (depending on experience and/or education)</li><li><b>
Generous Benefits including:</b></li><li><ul><li><b>
Low cost medical and dental insurance</b></li><li><b>
District funded HRA account</b></li><li><b>
Life insurance and long-term disability</b></li><li><b>
Optional health care flexible spending account (FSA)</b></li><li><b>
Optional dependent care flexible spending account (FSA)</b></li><li><b>
Extensive wellness services that includes 6 free confidential counseling sessions</b></li><li><b>
Retirement benefits through PERA</b></li><li><b>
Optional 403b with district match</b></li><li><b>
Paid time off</b></li><li><b>
Paid holidays</b></li><li><b>
Mental Health benefits</b></li></ul></li><li><b>
More details can be found on our webpage: </b><b>Contracts/Benefits - Intermediate District 287</b></li></ul><p></p><p><b><br>
Interview Process:</b></p><ul><li><i>
Applications are due by Friday, March 27, 2026</i></li><li><i>
In-person interviews will be held on April 2 and April 3</i></li></ul><p></p><p><br>
Website: https://www.district287.org/workingat287</p><p>
Email: hr@district287.org</p></div>

Administrative Support VI

West Virginia Department of Transportation

<div><div><div><div><div><b>Salary</b><div>
</div></div></div><div><div>$44,500.14 - $64,450.05 Annually</div>
</div></div><div><div><div><b>Location
</b></div></div><div></div><div><div>Lewisburg, WV</div>
</div></div></div><div><div><div><div><b>Job Type</b></div>
</div><div><div>Full-Time Permanent</div>
</div></div><div><div><div><b>Job Number</b></div>
</div><div><div>DOT26D9060A</div>
</div></div></div><div><div><div><div><b>Division</b></div>
</div><div><div>West Virginia Department of Transportation</div>
</div></div><div><div><div><b>District/Subdivision</b></div>
</div><div><div>District 9</div>
</div></div></div><div><div><div><div><b>Opening Date</b></div>
</div><div><div>03/20/2026</div>
</div></div><div><div><div><b>Closing Date</b></div>
</div><div><div>3/26/2026 11:59 PM Eastern</div></div></div></div></div>
<br><div><div><div><h2 class="jobSectionHeader"><b>Nature of Work</b></h2></div>
<p></p><div><p>The Transportation Assistant County Administrator will report to the Nicholas County Headquarters. The incumbent assists the Transportation County Administrator in supervising and coordinating construction projects of a county maintenance program. Performs supervisory work coordinating and overseeing the activities of technical, paraprofessional, or skilled trades employees in an established unit at the county level. Position may manage other supervisory employees and will oversee several work crews involved in highway maintenance. Responsible for organizing and assigning work to crews, estimating and tracking project expenses, adhering to budgetary restrictions, procuring and assigning required equipment. Reviews work to ensure unit objectives are met. Work may be performed in inclement weather and around heavy moving equipment. Performs related work as required.</p>
Pay Grade: 14</div><p></p>
<div><h2 class="jobSectionHeader"><b>Typical Duties and Responsibilities</b></h2></div>
<div><ul><li>Schedules maintenance activities, assigning employees and equipment according to the needs of the project.</li><li>Organizes and plans for maintenance improvement projects based on needs and available funding.</li><li>Estimates and submits costs on maintenance contracts.</li><li>Records the labor, materials, and equipment expense for each maintenance construction project.</li><li>Writes correspondence and reports pertaining to maintenance and construction projects.</li><li>Conducts field reviews to inspect and assure compliance to highway maintenance and construction policies, procedures and standards.</li><li>May teach maintenance management classes.</li><li>Identifies equipment for repairs.</li><li>Checks complaints on roads and inspects highways to determine repair work needed.</li><li>Oversees the progress and checks the quality of work performed by crews.</li><li>Trains crew members on individual tasks of maintenance and repair projects.</li><li>Completes employee performance evaluations and approves employee leave requests and time.</li><li>Inventories materials and equipment for availability.</li><li>Recommends hiring and disciplinary action and trains new employees.</li><li>Personal contacts are with employees of the same agency but outside the immediate organization.</li><li>Travel may be required; therefore, a valid driver's license is required.</li></ul></div>
<div><h2 class="jobSectionHeader"><b>Skills and Knowledge</b></h2></div>
<div><ul><li>Knowledge of the methods, materials, and equipment used in the construction and maintenance of highways.</li><li>Knowledge of surveying and engineering principles and techniques.</li><li>Knowledge of the office and administrative procedures used in the Maintenance Division.</li><li>Knowledge of maintenance management skills and philosophies.</li><li>Ability to organize, assign, and supervise skilled and semi-skilled employees engaged in road repair and construction.</li><li>Ability to understand and interpret blueprints and drawings.</li><li>Ability to maintain records and to prepare reports.</li><li>Ability to interpret oral and written instructions and directions.</li><li>Ability to maintain effective working relationships with others.</li><li>Knowledge of general governmental highway standards and regulations and highway safety procedures.</li><li>Knowledge of highway construction and maintenance techniques.</li><li>Knowledge of capabilities of construction and maintenance equipment.</li><li>Knowledge of basic mathematics.</li><li>Ability to plan, organize, supervise, and coordinate the work of employees.</li><li>Ability to coordinate and schedule projects to meet goals and proposed deadlines.</li><li>Ability to perform basic arithmetic calculations to determine amounts of materials needed.</li><li>Ability to maintain working relationships with others.</li><li>Ability to communicate effectively orally and in writing.</li></ul></div>
<div><h2 class="jobSectionHeader"><b>Minimum Requirements</b></h2></div>
<p></p><div><p><b>REQUIRED TRAINING/EDUCATION</b></p><ul><li>
High school diploma or the equivalent.</li></ul><p><b>
REQUIRED EXPERIENCE</b></p><ul><li>
Four (4) years of full-time or equivalent part-time paid experience in highway construction or maintenance, traffic control and sign maintenance, business or public administration, transportation, construction, manufacturing, mining, or the armed forces; two (2) years of which must have been in a supervisory capacity.</li><li>
Substitution: Successful completion of coursework from a regionally accredited college or university may substitute for the non-supervisory experience through an established formula.</li></ul></div></div></div><p></p>

Transportation Assistant County Administrator - Nicholas County

PSSI

<div>Who You Are<p>
Do you enjoy being in the mix of a lot of things at once and providing help to a team? Are you friendly, energized by people-interaction, and love helping others? Are you excited by the opportunity to organize, problem solve, and deliver on goals? Working within a divisional structure, the Administrative Assistant will aid the Vice President of Operations and the division&rsquo;s Operations team with all administrative responsibilities.</p>
Who We Are<ul><li>Leader in food safety solutions for both contract sanitation and chemistry in the food processing industry.</li><li>Over 10,000 dedicated team members across North America.</li><li>Corporate headquarters in Atlanta, GA with team members working in over 250 plants throughout North America.</li><li>Over 50+ years of experience in creating long-lasting partnerships.</li></ul><p></p><p><b><br>
OUR MISSION:</b></p><p></p><p><br>
We protect the food supply by eliminating risks so families everywhere can eat without fear.</p><p></p><ul><li><b><br>
Protect What Matters: </b>We are in service of safety at every step, ensuring the health of everyone is central to all we do &ndash; from plant team members to consumers.</li></ul><p></p><ul><li><b><br>
Deliver On Our Promises</b>: We speak honestly and are dedicated to doing the right thing by upholding ethical standards and following through on our commitments to our teams, our customers, and our business.</li></ul><p></p><ul><li><b><br>
Win as a Team:</b> We believe in the power of collaboration, uniting our diverse strengths while working hand-in-hand with our team members and customers to unlock potential and achieve stronger results together.</li></ul><p></p><ul><li><b><br>
Advance a Safer Future:</b> We are committed to innovating more effective, sustainable, and cost-efficient food safety solutions to develop a safer world for all.</li></ul><p>
As an Administrative Assistant, you will be the heartbeat of the division when it comes to organization, meeting scheduling, calendars, reporting, business procedures, and daily, weekly, and monthly due dates on all-things. You will work directly with the Vice President of Operations and support them in successful leadership of the division while using your own discretion to assign training, retraining, and make decisions. Job duties include: Develop, execute, and maintain reporting responsibility for the division, to ensure the VP of Operations and team are prepared for daily, weekly, and monthly deliverables. Prioritize reporting on business accounts needing special attention which can include monitoring and reporting on plant performance or team member performance, with special attention to plants that are not meeting goals. Maintain robust and accurate calendars and travel schedules for VP and various division leaders as needed. Oversee the Learning Management System (&ldquo;LMS&rdquo;) training reporting to ensure the division is meeting training expectations and individuals are meeting training requirements, as required for their jobs. Assist with follow-up training for Site Managers, Employee Retention Program Supervisors (ERPS) and Office Coordinators on programs as needed. Work closely with HR Business Partner (&ldquo;HRBP&rdquo;), Division Safety Manager, and Division Food Safety Manager on various requests to support the overall division leadership team. Assist with the corporate transfer process to ensure division&rsquo;s hiring practices are approved, within guidelines, and finalized with the VP of Operations. Work closely with the Corporate function in collecting documentation requested from the plants and ensuring a seamless process. Clearly communicate with the VP of Operations on all necessary matters requiring updates, approvals, and day to day interactions. Manage divisional meetings as needed which may include but not be limited to sending invitations, arranging logistics, facilitating the agenda, taking notes during the meeting, and following up with action items afterwards. Provide support with the new hire process when needed, which may include occasional recruitment process assistance, processing new hire paperwork and system records, benefit communication and distribution, and other miscellaneous hiring tactics. Assist with payroll process to include but not be limited to salaried team member specials, terminations, notes, leave of absences, transfers, comparing payroll totals, check signoffs, vacation, raises, and reporting payroll information to corporate office. Manage prompt and accurate documentation of safety outcomes, disciplinary actions, investigations, medical paperwork, and terminations. Exercise discretion and sound judgment on all business matters that the VP asks you to manage on daily, monthly, quarterly, and annual tasks. Always maintain confidentiality, recognizing you will be an ally to the VP of Operations and will be exposed to customer and employee records daily. Other duties as assigned.</p><p></p><p><b><br>
YOUR MUST HAVES</b></p><p>
Must be 18 years of age or older.</p><p>
Active Driver&rsquo;s License.</p><p>
Minimum 1 year of experience in administrative function.</p><p>
Ability to work easily with computers and technology.</p><p>
Proficient in Microsoft Office products with ability to train others.</p><p>
Strong verbal and written skills.</p><p>
Trustworthy and ability to maintain confidentiality.</p><p></p><p><b><br>
WHAT WE PREFER YOU HAVE</b></p><p>
Previous experience, supporting an executive or a high performing team.</p><p>
Self-motivation to work independently and identify solutions to obstacles.</p><p>
Adaptable to change, we move fast!</p><p></p><p><b><br>
OUR ENVIRONMENT</b></p><p>
This position is based in your home office, when not travelling to a plant which may require the use of PPE including safety glasses, hardhat, ear protection, and/or other protective equipment or clothing. Walking, standing, sitting, and computer work are all required in this environment. Sitting for extended periods of time when travelling (mostly driving) may also be required.</p>
What We Offer<ul><li> Medical, Dental, &amp; Vision Insurance</li><li> Basic Life Insurance</li><li> Short-term Disability</li><li> Long-term Disability</li><li> Retirement Plan</li><li> Paid Holidays (Varies by Location)</li><li> Paid Vacation</li><li> Employee Assistance Program (&quot;EAP&quot;)</li><li> Training &amp; Development Opportunities</li></ul>
EEO Disclaimer<p>
Fortrex and Safe Foods, a division of Fortrex, are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, creed, sex, gender, gender identity, national origin, citizenship status, uniform service member status, veteran status, age, genetic information, disability, or any other protected status, in accordance with all applicable federal state, and local laws. Fortrex and Safe Foods are committed to complying with the laws protecting qualified individuals with disabilities.</p><p></p><p><br>
Fortrex and Safe Foods will provide a reasonable accommodation for any known physical or mental disability of a qualified individual with a disability to the extent required by law, provided the requested accommodation does not create an undue hardship for the Company and/or does not pose a direct threat to the health or safety of others in the workplace and/or to the individual. If a team member requires an accommodation, they must notify the site manager or the Corporate Human Resources Department. If an applicant requires an accommodation, they must notify the hiring manager and/or the Recruiter hiring for the position.</p>
Your Next Steps<p>
APPLY! All applications will be reviewed, and qualified candidates will be contacted to continue into the interview process. If you feel like you are a good fit for this position, APPLY! If you want to be a part of a large organization that treats you like family, APPLY NOW!</p></div>

Division Admin Assist

Champaign-Urbana Public Health District

<div><p>Champaign-Urbana Public Health District</p>
<p><b>
Executive Assistant</b></p><br>
<p></p>
<p>
The Champaign-Urbana Public Health District (CUPHD) is seeking a full-time (40-hour week) <b>Executive Assistant. </b>The selected candidate will perform high-level administrative organizational duties in direct support of the Administrator. This position handles confidential and time-sensitive responsibilities including communication management, document creation and retention, scheduling and calendar coordination, contract support, and facilitation of District-wide meetings. The position also provides administrative support to the District and County Board of Health and assists Division Directors as needed. Must have strong verbal and written communication skill and the ability to work in a fast-paced environment and manage multiple tasks.</p><br>
<p>
</p><p><b>Duties and Responsibilities include:</b></p>
<ul><li>
Serves as the primary support to the Public Health Administrator by managing priorities, preparing materials, and ensuring timely follow-up on key objectives.</li><li>
Manages calendars, schedules meetings and conferences, coordinates travel; and organizes executive appointments.</li><li>
Receives, screens and routes calls and correspondence directed to the Public Health Administrator.</li><li>
Prepares complex correspondence, memoranda, reports, resolutions, and other official documents.
</li><li>Assists with administrative components of budgeting, purchasing, contracts, invoices, reimbursements, and grant documentation.</li><li>
Coordinates management, leadership, and all-staff meetings; prepares agenda and materials; attends meetings; takes minutes; and ensures timely follow-up on action items.</li><li>
Maintains a comprehensive and up-to-date system for tracking and filing documents, including all contracts and grants.
</li><li>Acts as an administrative liaison among Directors, staff, Board of Health Members, county and township officials, state agencies, community partners, and the public.</li><li>
Coordinates District and County Board of Health meetings, including agenda preparation, packet assembly, minute-taking, and compliance with the Open Meetings Act; distributes approved materials, and maintains online meeting content.</li><li>
Maintains official records in accordance with the Illinois Freedom of Information Act (FOIA), the Local Records Act, and District record retention schedules.</li><li>
Public Health Emergency Response Responsibilities: All District employees must be able to respond to public health emergencies when needed and appropriate. During an emergency response, employee may be assigned to a role in either operations, logistics, or administration by the Incident Commander and/or Section Chief in addition to regular duties.</li><li>
Performs other duties as required.</li></ul><br>
<p></p>
<p><b>
Requirements and Qualifications:</b></p>
<ul><li>
High school diploma or GED equivalent is required.</li><li>
Associate or bachelor&rsquo;s degree in administration, communications, office administration, or closely related field is preferred.
</li><li>Five (5) or more years of executive-level assistant experience is preferred.</li></ul><br>
<p></p>
<p>
Salary range for a Class 6 Executive Assistant $52,556 - $70,950 annually. Hiring Range is $57,154 annually based on experience and qualifications.</p><br>
<p></p>
<p>
To apply, go to: https://secure4.saashr.com/ta/6173898.careers?CareersSearch. Applicants may also come in to apply online at CUPHD, 201 W. Kenyon Road, Champaign, IL 61820. For full consideration, you must complete the application process.</p><br>
<div></div>
<div>
Men, Women, Veterans, and individuals of all abilities are encouraged to apply. CUPHD also strongly encourages people of color, transgender, and non-binary people to apply. In compliance with the ADA Amendments Act (ADAAA), if you need accommodations to apply, please contact LaTasha Aragon at laragon@c-uphd.org. CUPHD is an equal opportunity employer and welcomes everyone to join its team.</div><br>
<div></div>
<div>
All employees must be fully vaccinated with the most-up to date (September 2025 and beyond) influenza (seasonally). All other vaccinations are highly recommended but not mandatory. Vaccinations taken prior to September 2025 will not be accepted. Proof of vaccinations must be on file with Human Resources prior to start date.</div><br>
<div></div>
<div>
The recruitment will remain open until filled.</div><br>
<div></div>
<p>
Posted March 18, 2026</p></div><p></p>

Executive Assistant

Cambridge-Isanti Schools

<div><p><b>Qualifications/Experience:</b><br>
High School Diploma/GED. Successful background check required. Previous work experience as an Administrative Assistant in a school setting is preferred. Experience with the following: Skyward, Timeclock Plus, Frontline, PowerSchool, Microsoft Office programs, Google Drive, Eleyo, etc.</p><p><b><br>
Knowledge/Skills/Abilities Needed:</b><br>
The Principal's Administrative Assistant is responsible for supporting the smooth and efficient operation of the school front office. They should be welcoming, personable, and helpful as they represent the school in a professional and friendly manner. The ideal candidate should have a comprehensive knowledge of office management techniques and equipment, general knowledge of departmental organization and functions and general administrative policies and practices, comprehensive skill in organizing work flow and coordinating activities, and general skill in operating personal computer equipment and related office software. They would also have the ability to create and maintain files and reports from file sources, analyze and interpret policies and procedural guidelines, type at a reasonable rate of speed, multitask on a regular basis, resolve problems, answer inquiries; and establish and maintain effective working relationships with associates and the general public.</p><p></p><p><br>
Exemplifies the following Five Character Traits: compassion, respect, responsibility, self discipline and honesty.<br>
<br>
<b>Specific Tasks:</b></p><p>
Under the direction of the building principal, the Principal&rsquo;s Administrative Assistant is responsible for providing support in coordinating the daily operations of the school, while exhibiting compassion, patience, and problem-solving skills to navigate situations that arise. Provide responsive, welcoming and respectful answers and support to all staff, students and parents. Main office coordination, ensuring workflow and performance meeting assignment requests and deadlines. Ensures payroll is submitted in an accurate and timely manner. Draft reports and materials requiring extensive research. Ensure data privacy and confidentiality at all times. Ensure all first aid reporting of injuries for supervised staff are completed accurately and within 24 hours of any accident or injury. Ensure main office reception areas and phone lines are staffed during business hours by Administrative Assistant staff. Generate class lists, assist with scheduling and updates as needed. Generate staff lists with current information, such as title, room number, phone number, etc. Oversee and assist with group and mass communications. Ensure communications are organized, complete and timely. Draft, edit and submit requisitions according to District policy and District requests. Ensure staff have access to District forms. Ensure data is entered and written in designated databases. Ensure report drafts are submitted to Administrator or designee for editing and approval by timelines established. Create and distribute reports as needed. Provide communications to building staff as needed and as requested by Administration. Other duties as assigned by principal. See job description for more information.</p><p></p><p><b><br>
Hours Per Day:</b><br>
8 hours per day<br>
As per contract</p><p><br>
<br>
<i>Benefit eligible position: health, dental, and optical insurance, supplemental insurance available, long-term disability coverage, district-paid life insurance policy, retirement plan sick days, vacation days, holiday pay and more!</i></p></div><p></p>

Principal's Administrative Assistant

First Financial Capital

<div><div><p><b>Job Title: Benefits Assistant</b></p><p><b>
Reports to: Regional Sales Manager</b></p><p><b>
Location: Abilene, TX (FFC)</b></p><p></p><p><b><br>
Position Description</b></p><p>
The Benefits Assistant will work within the Abilene Independent School District but will be an employee of First Financial Group of America. The position will have reporting responsibilities to the FFGA Regional Sales Manager but the majority of the assignments/work will be directed and assigned by the AISD Benefits Team. As a key member of the benefits team the Benefits Assistant will be responsible for organization and oversight of all aspects of the benefits enrollment process for new hires throughout the year. Additionally, the position will organize and present information at annual enrollments. Working closely with our third-party administrator, this position will ensure all school district employees and staff benefits are processed accurately. Additionally, the position will perform other administrative duties as assigned by Abilene ISD.</p><p><b><i>
Duties include but are not limited to the following:</i></b></p><div><ul><li><i>
Organize and oversee all aspects of the benefits enrollment process for new hires throughout the year</i></li><li>
Organize and present information at annual enrollment meetings</li><li>
Monitor the preparation, printing, and maintenance of supplies for insurance information such as plan documents, benefits bulletins, annual enrollment packets, etc.</li><li>
Assist with preparing all benefits specialty information and materials, including the benefits booklet</li><li>
Collaborate with the First Financial Group of America Departments to distribute electronic benefits notifications to all employees</li><li>
Help to prepare bid specifications</li><li>
Assist with Affordable Care Act Reporting (ACA) reporting</li><li>
Cross train in the duties that are performed by the Benefits Specialists</li><li>
Provide assistance in a variety of methods (through meetings, over the phone, via email and other forms of communication) to employees with any benefits-related questions</li><li>
Other duties as assigned by department administration</li></ul></div><p></p><p><b><br>
Qualifications:</b></p><div><ul><li>
High School Diploma or GED</li><li>
Bilingual &ndash; English/Spanish preferred</li><li>
Knowledgeable and proficient in Microsoft Suite (Word, Excel, PowerPoint, Adobe, Publisher)</li><li>
Excellent telephone skills</li><li>
Two (2) years of public school and/or corporate administrative experience preferred</li><li>
Two (2) years of administrative and/or customer service experience.</li><li>
Group 1 Life &amp; Health license preferred</li></ul></div><p></p><p><br>
In accordance with the state law, FFGA will conduct and obtain a criminal history record on all applicants for employment. Criminal history record information is privileged information and for the use of the Abilene Independent School District and the Central Education Agency.</p><p>
Only persons with the required credentials and background will be considered.</p><p>
The Abilene Independent School District &amp; FFGA do not discriminate on the basis of age, color, disability, national origin, race, or sex in the educational programs or activities which it operates and is an Equal Opportunity Employer.</p><p>
This position is being recruited and hired by First Financial Group of America but will work at Abilene ISD in their administration building located at 241 Pine Street, Abilene, TX 79601.</p></div></div><p></p>

Benefits Assistant

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