document control coordinator

Zahrawi Medical

<div><div><div><div><div><h6 class="jobSectionHeader">About Zahrawi Group</h6>
Zahrawi Group is a leading company in the GCC Healthcare Industry with its presence in UAE, KSA, Qatar, Bahrain, &amp; Oman markets. The company supplies and distributes high-quality products and services to Hospitals, Clinics, Laboratories, &amp; Analytical Industries.
</div><div><h6 class="jobSectionHeader">job Brief</h6>
The incumbent is responsible for the timely, accurate and efficient preparation and management of the warehouse documents. They control the numbering, sorting, filing, storing and retrieval of both electronic and hard-copy documents produced by technical
</div><div><div>ACCOUNTABILITIES
Policies &amp; Procedures:<ul><li>
 Adhere to all Zahrawi Policies &amp; Procedures as applicable.</li></ul>
Warehouse Management:<ul><li>
Maintain a log/ register sheet for daily fleet activities.</li><li>
Ensure that the returned documents are complete and have all the paperwork attached.</li><li>
Check the returned document for non-delivered items and hand it over to the concerned WH Coordinator</li></ul>
 Warehouse Archiving:<ul><li>
Archiving all the documents in the warehouse</li><li>
Uploading for all the POD in our system</li></ul>
Delivery Notes &amp; Invoices:<ul><li>
Register all outbound delivery notes and invoices.</li><li>
Create document progress reports on a regular basis to be sent to the Warehouse Manager.</li><li>
Create a weekly report with all pending invoices and delivery notes and send it to the concerned Delivery representative and Driver.</li><li>
Conduct regular reviews of all documents and ensure that they are stored in a safe place</li><li>
Uploading the invoice with the correct delivery note in the system.</li><li>
Hand over other documents to the concerned WH coordinator (emails/collection/Demo/Adjustment, etc.).</li></ul>
Document Control Processing:<ul><li>
Ensure that all existing document control procedures are followed as required by the Warehouse Manager and Assistant Distribution Manager.</li><li>
Implement new document control procedures as and when needed by the Direct Manager.</li></ul>
Administration:<ul><li>
File Delivery documents in the assigned folders as hard copies and in the shared folder, ensuring that the tracking serial numbers are valid.</li><li>
File all received shipment documents with related quality certificates and MOH permits.</li><li>
Ensure that all documents needed for daily operations are available.</li><li>
Ensure that all documents required for the audit are available to be sent to the concerned team.</li></ul>
</div></div>Location: KSA - Riyadh
Job Type: FULLTIME
Job Posting Date: 20-08-2025
Division/Department: Warehouse Operation and Distribution</div></div></div></div>

Document Controller

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We&rsquo;ve got what you&rsquo;re looking for.
Job Description:
Document Controller
Qatar, Doha
Parsons is seeking an experienced and detail-oriented Document Controller to join our team! In this role, you will be responsible for managing all aspects of document control and project documentation, ensuring proper distribution, tracking, and retrieval of project documents throughout all project phases.
What You'll Be Doing:
<ul><li>Managing document control processes from project initiation through to close-out, ensuring documents are properly tracked, updated, and archived.
</li><li>Scanning and electronically distributing documents as PDF digital copies to designated recipients, and uploading them to the client Contract Management System.
</li><li>Maintaining a hard copy reference library for all project documentation to ensure quick and easy retrieval of information.
</li><li>Utilizing the latest version of Primavera Contract Management to control and update the status of contract documents.
</li><li>Preparing, registering, and tracking various documents such as correspondence, reports, payment requisitions, variation orders, site instructions, punch lists, and NCRs in Primavera Contract Management.
</li><li>Tracking and updating the status of submittals, safety reports, RFCs, site minutes of meetings, progress photographs, contract issues, and drawings.
</li><li>Producing regular reports on outstanding actions and responses on correspondence through Primavera Contract Management.
</li></ul>What Required Skills You'll Bring:
<ul><li>Bachelors degree, diploma or specialized training in Primavera Contract Management, or similar software.
</li><li>Minimum of 5 years of experience in document control, with at least 3 years using EDMS (preferably Primavera Contract Management).
</li><li>Extensive experience in document control throughout the project lifecycle, from initiation to close-out, using integrated project services functions.
</li><li>Proficiency in English, both written and spoken, with strong technical writing and communication skills.
</li><li>Proficient computer skills with experience in managing electronic documentation systems.
</li><li>Preferably at least 3 years of experience working in the Gulf region.
</li><li>Ability to manage concurrent projects and handle large volumes of documentation in a structured and organized manner.
</li><li>Experience in producing detailed reports and tracking documents to ensure compliance and meeting deadlines.
</li></ul>What Desired Skills You'll Bring:
<ul><li>Strong organizational skills and the ability to prioritize tasks effectively.
</li><li>Ability to work under pressure and maintain high standards of accuracy and attention to detail.
</li><li>Problem-solving skills to address and resolve document management issues promptly.
</li><li>Experience with project management software and document management systems for seamless project documentation integration.
</li></ul>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</div>

Wood PLC

<div>The Role
Wood is currently recruiting for a Document Controller to join our team in Abu Dhabi. This office-based role offers an excellent opportunity to work on diverse and challenging projects within our Oil, Gas &amp; New Energies business, supporting engineering and project teams by managing documentation workflows and ensuring compliance with project standards.
Our Clients and Projects
Designing the future. Transforming the world.
Wood&rsquo;s Oil, Gas &amp; New Energies business has a strong legacy of delivering large and complex projects for national and international energy companies. With experienced teams and a proven delivery model, we are a market leader in providing integrated and innovative solutions across upstream, midstream, and downstream sectors, including decarbonization and electrification.
Our teams are at the forefront of energy transition, delivering sustainable solutions that power future generations.
What We Can Offer
<ul><li>Meaningful and interesting projects delivered to high-profile clients across the energy sector
</li><li>Commitment to diversity and inclusion across all levels of the organization
</li><li>Competitive remuneration package with regular market reviews
</li><li>Medical insurance for inpatient and outpatient care
</li><li>Group life and personal accident insurance
</li><li>End of service gratuity in line with UAE labor law
</li><li>Employee Share Plan with company matching
</li><li>Long Service Awards recognizing employee dedication at 5-year milestones
</li><li>Tailored professional development plans
</li><li>Global collaboration with experts shaping industry standards
</li><li>Energy Transition Academy for knowledge sharing and exposure to emerging energy systems
</li></ul>Key Objectives for This Role
<ul><li>Manage and control project documentation workflows, ensuring accuracy, traceability, and compliance with project standards
</li><li>Maintain document registers, version control, and distribution logs
</li><li>Support engineering and project teams by ensuring timely access to updated documents
</li><li>Demonstrate awareness of company policies and procedures related to document control
</li><li>Maintain a high level of computer literacy and familiarity with document management systems and relevant software tools</li></ul></div>
 <div>Key Accountabilities and Responsibilities &ndash; Document Controller
<ul><li>Manage and maintain project documentation in accordance with company standards and client requirements.
</li><li>Ensure accurate control of incoming and outgoing documents, including version control, distribution, and archiving.
</li><li>Support engineering and project teams by ensuring timely access to updated and approved documentation.
</li><li>Demonstrate understanding of document control procedures and their application in a project environment.
</li><li>Maintain document registers and logs, ensuring traceability and compliance throughout the project lifecycle.
</li><li>Prepare clear and concise written communications and reports related to document status and control.
</li><li>Ensure adherence to internal policies and procedures that impact document management activities.
</li><li>Maintain a good level of computer literacy and familiarity with document management systems and relevant software tools.
</li><li>Collaborate with multidisciplinary teams to ensure documentation is complete, accurate, and aligned with project milestones.
</li><li>Assist in audits and reviews by providing required documentation and ensuring readiness of records.</li></ul></div>
 <div>What makes you remarkable?
At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. Even if you don&rsquo;t meet every requirement listed below, we encourage you to apply if you believe your experience, knowledge, or skills align with the role. Together, we can deliver solutions to the world&rsquo;s most critical challenges.
Expected:
<ul><li>Bachelor&rsquo;s degree in a relevant discipline (e.g., Business Administration, Engineering, AI / Data science or Information Management).
</li><li>Strong attention to detail and commitment to maintaining documentation accuracy and integrity.
</li><li>Effective communication and teamwork abilities, with a proactive and collaborative approach.
</li><li>Ability to manage time effectively and meet deadlines in a fast-paced environment.
</li><li>Familiarity with document control systems and software (e.g., SharePoint, EDMS, Aconex).
</li><li>Understanding of industry standards and regulatory requirements related to documentation.
</li><li>Prior experience in document control within engineering, construction, or oil &amp; gas projects (preferred).
</li><li>Eagerness to learn and grow within a structured and professional environment.</li></ul></div>
 <div><div>Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com 
</div><div></div> 
<div>Diversity Statement
</div><div>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</div></div>

Graduate Document Controller (UAE National)

AESG

<div>
 AESG is an international specialist consultancy, engineering, and advisory firm, with offices across the UK, UAE, Saudi Arabia, South Africa, Australia, Egypt and Singapore dedicated to help solve our clients greatest challenges, through collaboration, innovation, and advanced technical solutions. With unparalleled experience, gained from working on hundreds of projects, our multi-disciplinary team of Architects, Planners, Engineers, Scientists, Modelers and Project Managers work alongside our clients to deliver effective solutions that stand the test of time.
 
 
 
 Job Description
 
 
 
 We are seeking a Document Controller, who is available to join immediately or ona short notice. This is a site-based role in Ras-Al-Khaimah that requires minimum of 3 years of professional experience in managing document control processes and providing administrative support, ideally within the engineering or commissioning consultancy sector.
 
 
 This fast-paced role offers an excellent opportunity to work on document control for high-profile multidisciplinary projects across the Middle East whilst ensuring an exemplary level of quality, organisation, coordination, and communication skills are maintained throughout.
 
 
 If you are passionate, committed to excellence, self-driven and great with time and task management skills, you could be a part of our team.
 
 
 
 Key Accountabilities and Activities:
 
 
 
 <ul>
 <li>
 Registering all incoming and outgoing correspondences, MoMs, Drawings &amp; technical submittals. This may be via an online portal (ACONEX / BIM 360 etc).
 </li>
 <li>
 Maintaining a register of all incoming and outgoing mail, stamping and recording of mail before circulating for distribution to the Project Manager.
 </li>
 <li>
 Responsible for Control/Track/Issue of complete project documentation such as incoming and outgoing correspondence, reports, Submittals and other forms of pertinent documents from the client and subcontractors.
 </li>
 <li>
 Implement and maintain a coordinated and consistent filing system; ensure that all filing is up-to-date and in accordance with QSE procedures.
 </li>
 <li>
 Maintain Project Documentation as per ISO standards.
 </li>
 <li>
 Working closely with clients and divisional leaders to ensure an exemplary level of quality.
 </li>
 <li>
 Successful closeout and handover of documentation as required by line manager.
 </li>
 <li>
 Working with our multidiscipline team to ensure coordinated outputs.
 
 
 
 </li>
 </ul>
 
 Essential Skills:
 
 
 
 <ul>
 <li>
 Degree in Business Administration or a related field.
 </li>
 <li>
 Minimum of 3 years experience in management of document control processes.
 </li>
 <li>
 Previous experience working for an engineering consultant or architectural design firm.
 </li>
 <li>
 Experience in utilising Microsoft Office, Aconex, BIM360 or similar Electronic Document Management Systems.
 </li>
 <li>
 Experience in the setup of document control filing system.
 
 
 
 </li>
 </ul>
 
 Why join AESG?
 
 
 
 AESG is a multidisciplinary specialist consultancy, offering a consultancy service and work environment like no other.
 
 
 Through our world-class reputation for innovative thinking, pushing projects to outperform expectations through smart application of planning, engineering and architectural solutions, our project portfolio includes some of the worlds most forward-thinking and exciting new developments.
 
 
 The success of our company is built on the success of individuals. Our ability to achieve what we have is because our staff are driven, passionate and love what they do.
 
 
 Through our progressive, lively and collaborative environment, we identify, foster and nurture the greatest strengths of our staff, and allow them the opportunity to flourish by offering positions of responsibility at an early stage, and providing clear career progression pathways for all.
 
 
 
 As an employee of AESG you can expect:
 
 
 
 <ul>
 <li>
 Great career opportunities with access to huge variety of projects and incredible clients make your mark in a growing company and accelerate your career.
 </li>
 <li>
 Working on some of the worlds leading developments and tackling our clients greatest challenges
 </li>
 <li>
 Commitment in building on your areas of specialism and focal interest points, supporting your professional development through a structured training and mentorship program.
 </li>
 <li>
 Highly collaborative approach across the different technical service offerings
 </li>
 <li>
 Internal and external training opportunities where do you want to take your career? Well help you get there!
 </li>
 <li>
 Promotion of the importance of health and well-being of the team, including team building fitness activities, social events and the provision of a healthy work environment
 </li>
 <li>
 To be part of a dynamic and motivated team with an amazing team culture
 
 </li>
 </ul>
</div>

Egis

<div>
 
 Company Description
 
 
 
 Egis is a leading global architectural, consulting, construction engineering, operations and mobility services firm. We create and operate intelligent infrastructure and buildings that both respond to the climate emergency and contribute to balanced, sustainable and resilient development. Our 20,500 employees operate across over 100 countries, deploying their expertise to develop and deliver cutting-edge innovations and solutions for clients. Through the wide range of our activities, we are central to the collective organisation of society and the living environment of citizens all over the world."
 
 
 With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.
 
 
 
 Job Description
 
 
 
 We are seeking a highly organized and detail-oriented Document Controller to join our team in Riyadh, Saudi Arabia. In this crucial role, you will be responsible for managing and controlling all project-related documents, ensuring efficient information flow, and maintaining document integrity throughout the project lifecycle.
 
 
 <ul>
 <li>
 Implement and maintain document control procedures using Electronic Document Management (EDM) systems
 </li>
 <li>
 Ensure all project documents are properly coded, filed, and easily retrievable
 </li>
 <li>
 Coordinate the flow of documents between internal teams and external stakeholders
 </li>
 <li>
 Monitor document revisions and maintain version control
 </li>
 <li>
 Generate regular reports on document status and distribution
 </li>
 <li>
 Assist in the development and implementation of document control best practices
 </li>
 <li>
 Provide training and support to team members on document control procedures and EDM system usage
 </li>
 <li>
 Ensure compliance with relevant document control standards and regulations
 </li>
 <li>
 Collaborate with project managers and team members to streamline document management processes
 </li>
 <li>
 Perform quality checks on documents to ensure accuracy and completeness
 </li>
 <li>
 Manage document archives and maintain proper retention schedules
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's degree in Information Management, Engineering, or related field
 </li>
 <li>
 Proven experience with Electronic Document Management systems, particularly ACONEX
 </li>
 <li>
 Proficiency in Microsoft Office Suite
 </li>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Excellent attention to detail and ability to work in a fast-paced environment
 </li>
 <li>
 Fluency in Arabic and English (written and spoken)
 </li>
 <li>
 Understanding of construction project management processes and terminology
 </li>
 <li>
 Knowledge of document control best practices and standards
 </li>
 <li>
 Familiarity with project lifecycle documentation
 </li>
 <li>
 Strong communication skills
 </li>
 <li>
 Ability to work collaboratively in a team environment
 </li>
 <li>
 Certification in document control or information management is a plus
 
 </li>
 </ul>
</div>

Zutari

<div>
 
 Description
 
 
 
 
 Zutari: Co-Creating an Engineered Impact
 
 
 
 Zutari is a management-owned engineering and advisory firm with over 90 years of excellence in delivering innovative, human-centred solutions. Trusted by governments, private sector clients, and communities across the Middle East and Africa.
 
 
 Our mission is to co-create sustainable engineering solutions that improve lives and shape resilient infrastructure for future generations. At Zutari, we celebrate diversity, foster inclusion, and believe that collaboration is the cornerstone of impactful engineering
 
 
 
 Who We Are Looking For
 
 
 
 We seek passionate, purpose-driven individuals with a collaborative mindset and a commitment to excellence. You are proactive, agile, and thrive in a fast-paced, multicultural environment. You are motivated by impact and possess a natural ability to connect with others to drive progress and co-create value.
 
 
 
 About The Role
 
 
 
 This is a site-based position that requires full-time presence on project location(s), working closely with multidisciplinary project teams to ensure effective document control and smooth communication flow.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Establish and manage project-specific Document Management Systems (DMS) in accordance with client and project requirements.
 </li>
 <li>
 Develop, document, and communicate the document control plan to project stakeholders.
 </li>
 <li>
 Ensure full compliance with document control standards and governance.
 </li>
 <li>
 Support team members by guiding them through document control procedures and best practices.
 </li>
 <li>
 Train users and provide ongoing support for Electronic Document Management Systems (EDMS).
 </li>
 <li>
 Ensure consistent document formatting, numbering, revision control, and workflow tracking.
 </li>
 <li>
 Coordinate document distribution, reviews, and approvals internally and externally.
 </li>
 <li>
 Maintain up-to-date document registers and ensure traceability through electronic audit trails.
 </li>
 <li>
 Monitor contractor, vendor, and supplier documentation and maintain accurate records.
 </li>
 <li>
 Prepare regular reports on documentation status and project deliverables.
 </li>
 <li>
 Support project closeout by preparing high-quality handover documentation.
 </li>
 <li>
 Manage drawing issuance and assist with quality audits and compliance checks.
 </li>
 <li>
 Uphold document integrity and version control under tight timelines and shifting priorities.
 
 
 
 </li>
 </ul>
 
 Minimum Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Minimum 2 years of experience in a Document Control role within the Engineering, Construction, or Infrastructure sectors.
 </li>
 <li>
 Strong command of English (written and verbal) is essential.
 </li>
 <li>
 Solid understanding of project and document control principles and systems.
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 Prior exposure to EDMS platforms (e.g. Aconex, ProjectWise, Key360, etc.) is highly desirable.
 </li>
 <li>
 Willingness and ability to work on-site full time, based at the project location
 
 
 
 </li>
 </ul>
 
 Desirable Qualifications
 
 
 
 <ul>
 <li>
 Degree in Business Administration, Project Management, or related field.
 </li>
 <li>
 Previous experience in administrative, data entry, or document coordination roles.
 </li>
 <li>
 Knowledge of document control practices in large-scale infrastructure or engineering consultancy environments.
 
 
 
 </li>
 </ul>
 
 Key Competencies &amp; Attributes
 
 
 
 <ul>
 <li>
 Strong organizational skills and attention to detail, with the ability to multitask across projects.
 </li>
 <li>
 Team-oriented with excellent interpersonal and communication skills.
 </li>
 <li>
 Self-motivated, accountable, and capable of working independently.
 </li>
 <li>
 Solution-focused and analytical thinker with a proactive approach to challenges.
 </li>
 <li>
 Able to communicate effectively with technical and non-technical stakeholders.
 </li>
 <li>
 Demonstrates cultural sensitivity and adaptability in a diverse workplace.
 </li>
 <li>
 Commitment to workplace safety and continuous improvement.
 
 
 
 </li>
 </ul>
 
 
 We believe that a diverse workforce is key to our business success. We seek the best people for our jobs based on their skills, qualifications, and experience. We embrace the principle of equal opportunity in employment, and we work towards eliminating all forms of unlawful discrimination in our employment practices.
 
 
</div>

Subsea7

<div>
 
 What will you be doing?
 
 
 
 
 Overview Of Role
 
 
 
 Subsea7 is hiring a Document Controller to manage project technical/supplier documentation. He/she is responsible for documents format check and ensures that the project documentation respect the project format.
 
 
 The Document Controller setup the document process within the project and ensures that the documentation flow is tracked and happens smoothly. He/she provides information to the project team regarding the document status. In addition to that, assembles the final documentation according to the structure which is given to him/her. He/she is also responsible to archive the project technical documentation.
 
 
 All personnel are expected to contribute to creating a positive HSEQ culture within Subsea 7 and ensure familiarity with and adherence to local HSEQ codes and practices.
 
 
 
 Specific Key Responsibilities &amp; Activities
 
 
 
 <ul>
 <li>
 Setup the documentation process and issue the Project Document Control Procedure
 </li>
 <li>
 Setup the Electronic Document Management System (EDMS)
 </li>
 <li>
 Cooperate with Engineering and Planning disciplines to fill document numbers and format information in the Master Document Register (MDR). Ensure that all documents are referenced
 </li>
 <li>
 Cooperate with SCM to fill document numbers and format information in the Suppliers Document Registers (SDR). Ensure that all documents are referenced
 </li>
 <li>
 Present the document process and format at supplier Kick-Off Meetings
 </li>
 <li>
 Control and correct documents format
 </li>
 <li>
 Check and update metadata in the EDMS
 </li>
 <li>
 Ensure that updated documents are available for project team
 </li>
 <li>
 Ensure that process given in the project Document Control Procedure is respected
 </li>
 <li>
 Dispatch documents for internal review or approval and follow-up internal flow
 </li>
 <li>
 Issue officially documents to external stakeholders and track transmissions
 </li>
 <li>
 Receipt, track and dispatch official return comments
 </li>
 <li>
 Reforecast document issue dates in liaison with Engineering and Planning disciplines
 </li>
 <li>
 Create and issue status reports to project team and to client
 </li>
 <li>
 Compile Final Documentation according index established by project
 </li>
 <li>
 Archive project documentation (hard and electronic copies)
 </li>
 <li>
 At project end, produce and present to the Document Control department a Lessons Learnt
 </li>
 <li>
 Preferably with understanding and exposure to Saudi Aramco document control process
 
 
 </li>
 </ul>
 
 What experience would we like you to have?
 
 
 
 
 PERSON SPECIFICATION
 
 
 
 <ul>
 <li>
 Fluent in english
 </li>
 <li>
 MS Word, Excel and Adobe Acrobat software skills
 </li>
 <li>
 Good comprehension of documentation flow and process
 </li>
 <li>
 Minimum 5 years of experience in Oil &amp; Gas Industry
 </li>
 <li>
 Minimum 3 years of experience in ARAMCO projects
 </li>
 <li>
 Knowledge of documentation planning
 </li>
 <li>
 A knowledge of one or several EDMS would be appreciated
 
 
 </li>
 </ul>
</div>

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