document control coordinator

ADB Safegate

<div><div><div><div><div>Contract Type: Permanent
</div></div></div></div><div><div><div><div>Job Location: Saudi Arabia - Riyadh
</div></div></div></div><div><div><div><div>Job Title: Document Controller
Location: Dammam , KSA 
Job Summary:
We are seeking a highly organized and detail-oriented Document Controller to support the Project Manager in managing project documentation for the Airport Project. The Document Controller will work closely with the Project Owner, PMC (Project Management Consultant), and project team to ensure timely and accurate document control. 
Key Responsibilities: 
<div><ul><li>Document Management:
 </li></ul></div><ul><li>Maintain and update project document repository (e.g., SharePoint, OpenText)
 </li></ul><ul><li>Ensure all project documents are properly indexed, stored, and easily accessible
 </li></ul><ul><li>Manage document revisions, updates, and distribution
</li></ul>2. Document Control:
 <ul><li>Review and process incoming and outgoing documents (e.g., RFIs, submittals, meeting minutes)
 </li></ul><ul><li>Ensure compliance with project document control procedures
 </li></ul><ul><li>Maintain accurate document logs and registers
</li></ul>3. Communication and Coordination:
 <ul><li>Liaise with Project Owner, PMC, and project team on document-related matters
 </li></ul><ul><li>Coordinate document reviews and approvals with stakeholders
 </li></ul><ul><li>Distribute documents and information as required
</li></ul>4. Reporting and Administration:
 <ul><li>Prepare and submit document control reports to Project Manager and stakeholders
 </li></ul><ul><li>Maintain project files and records
 </li></ul><ul><li>Support project administrative tasks as needed 
</li></ul>Requirements : 
Education : Diploma or Bachelor&rsquo;s degree (Engineering, Business Administration, or equivalent).
Experience : 2-3 years of experience in document control or a related role in a construction or engineering project 
Skills :
 <ul><li>Proficiency in document control software (e.g., SharePoint, OpenText)
 </li></ul><ul><li>Excellent organizational and time management skills
 </li></ul><ul><li>Strong communication and interpersonal skills
 </li></ul><ul><li>Attention to detail and accuracy
</li></ul>Knowledge :
 <ul><li>Familiarity with construction project management processes and procedures
 </li></ul><ul><li>Understanding of document control principles and best practices 
</li></ul>Preferred Qualifications: 
1. Experience : Experience working on airport or infrastructure projects
2. Technical Skills: Experience with document control systems such as OpenText, Aconex, or similar 
<div>If you're passionate, driven, and ready to take the next step in your career, we&rsquo;d love to hear from you. Join us and be part of a team that&rsquo;s shaping the future&mdash;apply today and let&rsquo;s build something extraordinary together with ADB SAFEGATE!
</div></div></div></div></div><div><div>ADB SAFEGATE is an equal opportunity employer. ADB SAFEGATE does not discriminate against any employee or applicant for employment because of characteristics protected by law, including but not limited to, race, color, age, creed, religion, national origin, ancestry, sex, sexual orientation, marital status, veteran status, or disability. If you need assistance or reasonable accommodation in completing this application or during the interview, please contact our Human Resources Department.
</div></div><div><div><div><div>Req Id: 1296</div></div></div></div></div>

Document Controller

شركة بن عميرة - Bin Omairah Company

<div>
 
 
 Document Controller
 
 
 
 
 
 
 
 About us
 
 
 
 With our roots going back over (50) years, we are one of the oldest and fastest growing Saudi-based company that offers a diversified portfolio of products and services including infrastructure solutions on D&amp;B and EPC basis, development and co-investment in real estate and renewable s, and manufacturing of renewable technologies.
 
 
 Recently we are experiencing a rapid growth and expansion locally and regionally; accordingly, we are looking for leaders who have big ideas that can embrace our vision to meet a variety of infrastructure needs all over the MENA region with three main business segment- infrastructure solutions, development and co-investment in real estate and renewable s, and manufacturing of renewable technologies.
 
 
 
 
 
 
 Job Summary
 
 
 
 The Document Controller is responsible for managing, controlling, and maintaining project documentation to ensure accurate and timely distribution of information across the organization and project stakeholders. The role ensures that all project documents are properly registered, stored, tracked, and archived in accordance with company procedures and project requirements.
 
 
 The Document Controller is responsible for maintaining document integrity, confidentiality, and version control through the company&rsquo;s centralized systems, including Microsoft SharePoint and Oracle Aconex. The role includes submitting, tracking, and updating project documents such as drawings, plans, RFIs, WIRs, and project reports while ensuring compliance with project documentation standards.
 
 
 
 
 
 
 Job Relations
 
 
 
 Internal: PMO, Engineering, Procurement, Contracts, and other supporting functions.
 
 
 External: PMC, Engineers, Suppliers, and Subcontractors.
 
 
 
 
 
 
 Reporting to
 
 
 
 PMO Director
 
 
 Document Control Manager (DCM)
 
 
 
 
 
 
 Gender
 
 
 
 Male/Female
 
 
 
 
 
 
 Level
 
 
 
 Med Level
 
 
 
 
 
 
 Industry
 
 
 
 EPC / Construction / Infrastructure / Engineering
 
 
 
 
 
 
 
 
 
 Employment Type
 
 
 
 Full-time
 
 
 
 
 
 
 Job Functions
 
 
 
 Document Control / Project Documentation Management
 
 
 
 
 
 
 Duties &amp; Responsibilities
 
 :
 
 <ul>
 <li>
 Prepare and maintain document and drawing submittal logs in accordance with contract requirements and ensure they are regularly updated throughout the project lifecycle.
 </li>
 <li>
 Manage and maintain the company&rsquo;s centralized document management system (Microsoft SharePoint) for all project correspondence, submittals, and documentation.
 </li>
 <li>
 Submit and track project documents and drawings accurately and on time using Oracle Aconex.
 </li>
 <li>
 Ensure proper document version control, numbering, coding, and filing in compliance with company procedures and project standards.
 </li>
 <li>
 Maintain and enforce document control policies and procedures for both internal and external documentation.
 </li>
 <li>
 Ensure confidentiality and secure handling of sensitive documents, agreements, and project information.
 </li>
 <li>
 Establish and maintain a document distribution matrix for controlled document circulation among project stakeholders.
 </li>
 <li>
 Log and track all project documentation including correspondence, drawings, procedures, standards, specifications, purchase orders, agreements, variations, data sheets, and manuals.
 </li>
 <li>
 Generate internal and external transmittals for document distribution and tracking.
 </li>
 <li>
 Support project teams by maintaining accurate document records and ensuring accessibility when required.
 </li>
 <li>
 Prepare periodic document control reports and support project reporting requirements.
 </li>
 <li>
 Perform day-to-day document control activities, including document registration, filing, tracking, and data entry updates.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Engineering, Information Management, or a related field is preferred.
 </li>
 <li>
 5&ndash;10 years of experience in Document Control with minimum 3 years of experience in a similar role within large construction, infrastructure, or EPC companies.
 </li>
 <li>
 Proven experience working on mega-project environments within Saudi Arabia or GCC.
 </li>
 <li>
 Arabic Speaker with excellent in English (written and verbal) is required.
 </li>
 <li>
 Strong experience using Oracle Aconex, Microsoft SharePoint, EDMS, and Procore.
 </li>
 <li>
 Proficiency in Microsoft Excel, Microsoft Word, Microsoft PowerPoint, and Microsoft Outlook.
 </li>
 <li>
 Good knowledge of PDF management tools and reporting platforms such as Microsoft Power BI.
 </li>
 <li>
 Proficiency in English language.
 </li>
 <li>
 Experience with Microsoft Dynamics 365 is an advantage.
 </li>
 </ul>
</div>

KBR, Inc.

<div>
 
 Title
 
 
 
 Document Controller
 
 
 KBR&rsquo;s Sustainable Technology Solutions (STS) group is looking for a Document Controller to support of the multi-year general maintenance services contract covering Petro Rabigh Polymer I and Polymer II plants at Rabigh in the Kingdom of Saudi Arabia.
 
 
 The Document Controller will work with the project to develop &amp; implement a comprehensive document control system. This role will ensure adherence to company standards and processes, and interface with Maintenance, Operations, Engineering and other key stakeholders.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Ensure project documents comply with procedural requirements before processing into the document control system
 </li>
 <li>
 Manage project documents &amp; vendor data, maintaining registers to indicate current status via the document control system
 </li>
 <li>
 Monitor progress of deliverables in accordance with project specific milestones
 </li>
 <li>
 Ensure all documents are filed correctly
 </li>
 <li>
 Record issues &amp; track the location of control documents
 </li>
 <li>
 Maintain the integrity of the document control system
 </li>
 <li>
 Manage documents and user support including document capture, quality assessment, rejection as applicable, numbering, updating, review routing, distribution to ensure that documents adhere to the documentation requirements (name, revisions, review &amp; approved, etc.)
 </li>
 <li>
 Process all requests accurately and timely
 </li>
 <li>
 All other duties as assigned
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's degree in related field or equivalent work experience
 </li>
 <li>
 2 + years of experience as a Document Controller
 </li>
 <li>
 Proven ability in document control entry &amp; procedures on engineering projects
 </li>
 <li>
 Proficiency with electronic document management systems and the required processes
 </li>
 <li>
 Ability to effectively communicate at all levels within a project
 </li>
 <li>
 Solid understanding of document control practices &amp; management
 </li>
 <li>
 Fluent in writing and reading English
 </li>
 <li>
 Experience in the Polymer project experience a plus
 
 
 </li>
 </ul>
 
 Belong. Connect. Grow. with KBR!
 
 
 
 
 R2120002
 
</div>

<div>KBR&rsquo;s Sustainable Technology Solutions (STS) group is looking for a Document Controller to support of the multi-year general maintenance services contract covering Petro Rabigh Polymer I and Polymer II plants at Rabigh in the Kingdom of Saudi Arabia.
The Document Controller will work with the project to develop &amp; implement a comprehensive document control system. This role will ensure adherence to company standards and processes, and interface with Maintenance, Operations, Engineering and other key stakeholders.
Responsibilities:
<ul><li>Ensure project documents comply with procedural requirements before processing into the document control system</li><li>
Manage project documents &amp; vendor data, maintaining registers to indicate current status via the document control system</li><li>
Monitor progress of deliverables in accordance with project specific milestones</li><li>
Ensure all documents are filed correctly</li><li>
Record issues &amp; track the location of control documents</li><li>
Maintain the integrity of the document control system</li><li>
Manage documents and user support including document capture, quality assessment, rejection as applicable, numbering, updating, review routing, distribution to ensure that documents adhere to the documentation requirements (name, revisions, review &amp; approved, etc.)</li><li>
Process all requests accurately and timely</li><li>
All other duties as assigned</li></ul>
Qualifications:<ul><li>
Bachelor's degree in related field or equivalent work experience</li><li>
2 + years of experience as a Document Controller</li><li>
Proven ability in document control entry &amp; procedures on engineering projects</li><li>
Proficiency with electronic document management systems and the required processes</li><li>
Ability to effectively communicate at all levels within a project</li><li>
Solid understanding of document control practices &amp; management</li><li>
Fluent in writing and reading English</li><li>
Experience in the Polymer project experience a plus</li></ul><div>
Belong. Connect. Grow. with KBR!</div></div>

Dar Al Riyadh

<div>The Document Controller will manage and oversee documents for the NHC project, ensuring accuracy, quality, and integrity. The role involves handling all aspects of document control, including document management systems, filing, distribution, and retrieval. The Document Controller will support project teams and ensure that all documentation is compliant with regulatory standards and project requirements. 
Responsibilities :
<ul><li>Manage the flow of documentation within the organization and between project teams, subcontractors, and stakeholders.
</li><li>Ensure all documents are properly archived and retrievable.
</li><li>Review documents for accuracy and completeness.
</li><li>Ensure documents comply with company and regulatory standards.
</li><li>Track document review and approval processes.
</li><li>Maintain a register of all incoming and outgoing documents.
</li><li>Assist in the development and implementation of document control procedures and systems.
</li><li>Ensure confidentiality and security of documents.
</li><li>Comply with legal and regulatory requirements regarding document management.
</li></ul>Minimum Requirements:
<ul><li>Bachelor&rsquo;s degree in business administration, Information Management, or related field.
</li><li>Minimum of 5 years of experience in document control within a project management or construction.
</li><li>Proficient in document management software (e.g., Aconex, SharePoint, EDMS).
</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
</li><li>Excellent communication and interpersonal skills, with the ability to interact effectively with individuals at all levels of the organization.</li></ul></div>

QD-SBG

Job Summary:The Document Controller is responsible for managing, monitoring, and maintaining all project-related documentation in line with company policies, regulatory requirements, and project specifications. The role ensures document accuracy, traceability, and adherence to internal and external standards within construction and infrastructure projects.Key Responsibilities:<ul><li>Establish and maintain a centralized document management system for all regulatory, contractual, and project-related records.</li><li>Ensure all documents are properly classified, stored, archived, and accessible to authorized personnel.</li><li>Manage the submission, tracking, and retrieval of project documentation, including approvals, permits, certifications, audit records, and statutory documents.</li><li>Monitor document revisions and maintain version control to ensure only the latest approved documents are in circulation.</li><li>Maintain accurate records of document transmittals, submissions, and approvals with clients, consultants, subcontractors, and regulatory authorities.</li><li>Support internal and external audits by preparing and organizing required documentation.</li><li>Coordinate with project, quality, procurement, and HSE teams to ensure documentation meets contractual and regulatory requirements.</li><li>Generate periodic reports highlighting document status, pending approvals, and key documentation updates.</li><li>Ensure adherence to company document control procedures and regulatory standards.</li></ul>Experience &amp; Preferred Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Engineering, Construction Management, or a related field, or equivalent work experience.</li><li>Minimum 3&ndash;5 years of experience in document control within construction, infrastructure, or engineering projects.</li><li>Strong understanding of construction documentation processes and quality management systems.</li><li>Proficiency in Microsoft Excel and document control software such as Aconex or similar EDMS platforms.</li><li>Excellent organizational skills, attention to detail, and effective communication abilities.</li><li>Experience supporting audits and regulatory submissions is highly desirable.</li></ul>Job Types: Full-time, Permanent

DocumentControllers.com

Document ControllerLocation: RemoteJob Type: Full-timeCompany: Documentcontrollers.comJob SummaryWe are seeking a detail-oriented and organized Document Controller to manage, track, and maintain company documentation. The ideal candidate will ensure all documents are properly filed, updated, and accessible while maintaining confidentiality and compliance with company standards.---Key Responsibilities* Manage and maintain document control systems and procedures* Organize, file, and archive physical and electronic documents* Ensure all documents are accurate, up-to-date, and easily accessible* Distribute documents to relevant departments and stakeholders* Monitor document revisions and maintain version control* Coordinate with project managers, engineers, and other departments* Ensure compliance with company policies and industry regulations* Assist in preparing reports and documentation for audits---Requirements* Proven experience as a Document Controller or similar administrative role* Strong knowledge of document management systems* Proficiency in MS Office (Word, Excel, Outlook)* Excellent organizational and time-management skills* Strong attention to detail* Ability to maintain confidentiality* Associate or Bachelor&rsquo;s degree preferred---Preferred Qualifications* Experience in construction, engineering, or manufacturing industry* Familiarity with ISO standards* Experience with document control software (e.g., Aconex, Procore, SharePoint)---Benefits* Competitive salary* Health insurance* Paid time off* Career growth opportunities---**How to Apply:**Interested candidates should submit their resume through Indeed or email it to [info@documentcontrollers.com]Job Types: Full-time, Part-time, Permanent, Temporary, Contract, Internship, New grad

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