document control coordinator

Saipem

<div>
 
 Saipem
 
 is a global leader in the engineering and construction of major projects for the energy and infrastructure sectors, both offshore and onshore. Saipem is &ldquo;One Company&rdquo; organized into business lines:
 
 Asset Based Services
 
 ,
 
 Drilling
 
 ,
 
 Energy Carriers
 
 ,
 
 Offshore Wind
 
 ,
 
 Sustainable Infrastructures
 
 ,
 
 Robotics &amp; Industrialized Solutions
 
 . Always oriented towards technological innovation, the company&rsquo;s purpose is &ldquo;
 
 Engineering for a sustainable future
 
 &rdquo;. As such Saipem is committed to supporting its clients on the energy transition pathway towards Net Zero, with increasingly digital means, technologies and processes geared for environmental sustainability. Listed on the Milan Stock Exchange, it is present in more than
 
 50 countries
 
 around the world and employs about
 
 30,000 people of over 130 nationalities
 
 .
 
 
 
 Purpose Of The Position
 
 
 
 As
 
 Document Controller
 
 you will respond/report to the
 
 Lead DCC / Project Control Manager
 
 and be part of
 
 our company&rsquo;s various projects
 
 within the
 
 Project Control Department.
 
 
 
 
 How can you support us? Here are below your responsibilities:
 
 
 
 
 Mission
 
 
 
 <ul>
 <li>
 Execute document management workflow both in Home Office, Construction sites and Fabrication Yards in accordance with methods and procedure and using Saipem's tools
 
 
 </li>
 </ul>
 
 Tasks
 
 
 
 <ul>
 <li>
 Organize and update Document Registers (both Saipem and Vendors) and Master Data List activities
 </li>
 <li>
 Check quality of document list status, workflows, internal distribution, transmittals, etc.
 </li>
 <li>
 Check formal quality of the documents before uploading into EDMS
 </li>
 <li>
 Ensure tempestive submission and receipt of documents and proper archiving
 </li>
 <li>
 Upload documentation and transmittal to EDMS
 </li>
 <li>
 Assist in vendor documentation management
 </li>
 <li>
 Assist in system management of Client / Vendor comments and related responses
 </li>
 <li>
 Upload Project Templates and Contractual Documentation into the system
 </li>
 <li>
 Control or assist in workflows management and document distribution
 </li>
 <li>
 Control or assist in linking document to activities, to purchase request/order, to plant structure, etc.
 </li>
 <li>
 Control documentation formal correctness
 </li>
 <li>
 Support the Project Manager and the Risk Owners in minimizing risk impacts and maximizing opportunities identified within the Project
 </li>
 <li>
 Support in defining, organizing and managing the Final Project documents handover to the Client
 
 
 </li>
 </ul>
 What are we looking for?
 
 
 
 Education
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Engineering, Business Administration, Information Management, or a related discipline (Equivalent professional experience in EPC project environments may be considered)
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 Minimum 6+ years of experience as a Document Control Coordinator (DCC) or Project Document Controller within Oil &amp; Gas, EPC, or large multidisciplinary projects
 </li>
 <li>
 Proven experience supporting engineering, procurement, construction, and commissioning phases of EPC projects
 </li>
 <li>
 Demonstrated experience managing Client and Vendor documentation in compliance with contractual and project requirements
 
 
 </li>
 </ul>
 
 Languages
 
 
 
 <ul>
 <li>
 Proficient in English (written and spoken)
 </li>
 <li>
 Ability to communicate effectively with multinational teams, Clients, and Vendors
 
 
 </li>
 </ul>
 
 Technical Skills / Knowledge
 
 
 
 <ul>
 <li>
 Strong knowledge of EPC Project Document Management processes and document lifecycle control
 </li>
 <li>
 Familiarity with Project Execution Plans (PEP), Document Management Plans (DMP), and Quality Management Systems
 </li>
 <li>
 Solid understanding of contractual documentation requirements, document numbering, revision control, and transmittal management
 </li>
 <li>
 Experience in managing document interfaces across Engineering, Procurement, Construction, and Vendors
 </li>
 <li>
 Knowledge of project close-out documentation and final handover dossiers
 
 
 </li>
 </ul>
 
 IT Skills
 
 
 
 <ul>
 <li>
 Microsoft Office Suite
 </li>
 <ul>
 <li>
 Advanced Excel (pivot tables, formulas, tracking logs, status dashboards)
 </li>
 <li>
 Word (formatting, document templates)
 </li>
 <li>
 PowerPoint (project reporting and presentations)
 </li>
 <li>
 Outlook (professional communication and workflow coordination)
 </li>
 </ul>
 <li>
 Electronic Document Management Systems (EDMS)
 </li>
 <ul>
 <li>
 Strong user experience with EDMS platforms for document control, workflows, approvals, and archiving
 </li>
 <li>
 Ability to manage document uploads, metadata, transmittals, and status reporting within EDMS environments
 
 </li>
 </ul>
 </ul>
 
 What Can We Offer To You
 
 
 
 <ul>
 <li>
 Permanent Contract &ndash; Project-based position
 </li>
 <li>
 Corporate Benefits: We offer a comprehensive benefits package
 </li>
 <li>
 Working Hours: 45 hours (9 hours x 5 days)
 </li>
 <li>
 Our One Saipem Way soft skills model leverages on skills development, career growth, opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals
 </li>
 <li>
 Location: Doha, Qatar (Site)
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 
 We support your development!
 
 Do you feel you might not fit this role perfectly? If you think you can contribute to our business development in the future, don&rsquo;t hesitate to apply anyway through our spontaneous application form!
 
 
 
 We embrace diversity!
 
 At Saipem, we believe that innovation thrives through diversity. Our culture is built on mutual respect, collaboration, inclusion and the belief that our differences drive our progress.
 
 
 
 Safety and Sustainability matter to us!
 
 Operating in difficult and at times extreme situations, the focus is always on the health and safety of people and the preservation of the natural ecosystem.
 
 
 
 Find out more on our career page
 
 
 here
 
 
 
 
 One
 
 vision,
 
 many
 
 paths,
 
 limitless
 
 possibilities.
 
 
 
 PRIVACY POLICY
 
 
 
 In accordance with the Qatar's Personal Data Privacy Protection Law (PDPPL) enacted as Law No. 13 of 2016 (&ldquo;GDPR&rdquo;). All interested candidates (L. 903/03) are invited to consult the privacy policy (art 13, 14, D.Lgs 196/03 and art 13 GDPR 679/16)
 
 
</div>

Document Controller

Green Tanner Industrial Construction

<div>Purpose of Role

The QAQC Coordinator is responsible for managing the formatting integrity, scheduling, and timely flow of quality documentation across active projects. This role serves as the central point of coordination for inspection and test records within Procore and ensures proper transfer of documentation into the client&rsquo;s Automated Commissioning Management System (ACMS). 


The QAQC Coordinator supports field execution and commissioning success by maintaining real-time visibility of inspection status, managing testing and inspection schedules, driving timely QC report submissions, and aligning documentation workflows with project commissioning milestones. This position plays a critical role in protecting GTI&rsquo;s reputation for organized, traceable, and professionally presented quality documentation. 


Scope &amp; Decision Rights

Owns:

Project-level QAQC document control workflows. Organization, tracking, naming conventions, and formatting consistency of inspection and test records within Procore. Coordination and maintenance of testing and inspection schedules. Proper and timely transfer of approved documentation into client ACMS platforms. QAQC reporting dashboards and documentation status trackers. 


Supports:

Field QAQC Superintendents, Project Superintendents, Project Engineers, third-party NETA testing contractors, Commissioning Agents, and Project Management teams by coordinating inspection schedules and documentation requirements to align with commissioning milestones. 


Recommends/Prepares:

Daily and weekly documentation status reports, testing and inspection look-ahead schedules, submission trend tracking (formatting and submission-related), commissioning readiness metrics, and workflow improvement recommendations. 


Escalates:

Inspection scheduling conflicts, documentation delays, incomplete inspection submissions, formatting deficiencies, missing field reports, or risks to commissioning milestones to the QAQC Manager, Project Manager, Project Superintendent, QAQC Superintendent, and Director of Preconstruction as appropriate. 


Essential Duties and Standards
<ul>
<li>Develop, maintain, and update project testing and inspection schedules in coordination with field leadership and commissioning teams.</li></ul> 

<ul>
<li>Track inspection and testing milestones against the master project schedule and identify risks to commissioning dates.</li></ul> 

<ul>
<li>Manage all QAQC inspection and test forms within Procore, ensuring proper naming conventions, tagging, categorization, and formatting consistency.</li></ul> 

<ul>
<li>Coordinate daily transfer of approved inspection reports and test documentation from Procore into the client&rsquo;s ACMS platform.</li></ul> 

<ul>
<li>Maintain real-time tracking logs of inspection status and closeout submittals.</li></ul> 

<ul>
<li>Attend daily project coordination meetings and commissioning meetings to report testing schedule status and documentation readiness.</li></ul> 

<ul>
<li>Coordinate remotely with field leadership to drive timely completion of inspections, testing activities, and QC report submissions.</li></ul> 

<ul>
<li>Interface with third-party NETA testing contractors to align testing schedules and ensure reports are submitted in accordance with GTI and client formatting standards.</li></ul> 

<ul>
<li>Review inspection and test reports for formatting accuracy, completeness of required fields, proper revision labeling, signatures, and clerical consistency prior to ACMS upload (technical accuracy remains under QAQC Superintendent oversight).</li></ul> 

<ul>
<li>Develop and maintain standardized workflows for QC documentation transfer and closeout submittal packaging.</li></ul> 

<ul>
<li>Identify bottlenecks in testing, inspection, or documentation workflows and recommend process improvements to reduce commissioning delays.</li></ul> 

<ul>
<li>Maintain organized digital archives of project QAQC records in accordance with GTI&rsquo;s Quality Management System.</li></ul> 


Critical Competencies (must demonstrate)
<ul>
<li>Strong understanding of construction inspection and testing workflows.</li></ul> 

<ul>
<li>Ability to develop and manage inspection and testing schedules aligned with project milestones.</li></ul> 

<ul>
<li>Proficiency with Procore (Inspections, Forms, Submittals, and Reporting modules).</li></ul> 

<ul>
<li>Familiarity with Automated Commissioning Management Systems (ACMS) or similar client platforms.</li></ul> 

<ul>
<li>Strong organizational skills with exceptional attention to formatting detail and clerical accuracy.</li></ul> 

<ul>
<li>Ability to manage high volumes of documentation and scheduling tasks under deadline pressure.</li></ul> 

<ul>
<li>Effective communication skills for coordination with field teams, QAQC Superintendents, and NETA testing contractors.</li></ul> 

<ul>
<li>Clear understanding of role boundaries &mdash; focusing on coordination, scheduling, formatting, and documentation compliance while technical testing authority remains with QAQC leadership.</li></ul> 


Qualifications
<ul>
<li>Minimum of 5 years in construction QAQC coordination, document control, commissioning support, or inspection scheduling.</li></ul> 

<ul>
<li>Experience supporting mission-critical or industrial construction projects preferred.</li></ul> 

<ul>
<li>Familiarity with NETA testing coordination and documentation standards preferred.</li></ul> 

<ul>
<li>Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and digital reporting platforms.</li></ul> 

<ul>
<li>Experience interfacing with client commissioning systems preferred.</li></ul> 

<ul>
<li>Ability to attend project meetings (in-person or virtual) and coordinate across multiple stakeholders.</li>
<li>Must have osha 10 in construction industry</li></ul> 


Performance Measure Buckets
<ul>
<li>Inspection &amp; Testing Schedule Adherence &ndash; Percentage of inspections and testing activities completed in alignment with project and commissioning milestones.</li></ul> 

<ul>
<li>Documentation Timeliness &ndash; Percentage of inspection reports submitted and transferred within required timelines.</li></ul> 

<ul>
<li>Formatting Compliance &ndash; Reduction in rejected ACMS uploads due to clerical or formatting deficiencies.</li></ul> 

<ul>
<li>Commissioning Readiness &ndash; Alignment of documentation and testing completion with commissioning turnover dates.</li></ul> 

<ul>
<li>Process Efficiency &ndash; Improvements in inspection tracking, reporting workflows, and documentation clarity.</li></ul> 

<ul>
<li>Collaboration &amp; Responsiveness &ndash; Effectiveness of coordination with field leadership, QAQC Superintendents, and NETA contractors.</li></ul></div>

QA/QC Coordinator

Brick Stone Trading & Contracting

Job Purpose / Basic Function:The Document Controller will be responsible for managing and maintaining all company and project documentation in an organized and efficient manner, ensuring proper filing, tracking, and retrieval of both soft and hard copy documents. The role includes handling and updating CRM systems (such as Suite CRM/ERP), maintaining accurate records of client communications, quotations, contracts, and reports, and ensuring all data is up to date. The candidate will prepare and submit Material Requests (MR) to procurement, coordinate with suppliers, and closely follow up on approvals, RFQs, and purchase orders while maintaining proper documentation.Duties and responsibilities:&middot; Track and distribute controlled documents, using the doc control procedures, format and distribution schedule.&middot; Coordinate and administer the distribution of all incoming and outgoing documentation and paperwork to ensure controlled delivery to person(s) responsible.&middot; Screen all incoming and outgoing documents for submission to Document Control for their proper handling.&middot; Routing various documents to different Engineers and Document Control for proper handling.&middot; Scan, index incoming and outgoing mail electronically.&middot; Distinguish document handling by document type.&middot; Establish and maintain various files developed for the project.&middot; Prepare document searches as requested by authorized personnel.&middot; General clerical functions to maintain a seamless office environment.&middot; Requisition of office supplies for document control.&middot; Carry out any other duties as and when required by the Executive Manager.&middot; Ability to confidently and tactfully work in a mixed team environment.&middot; Responsible for reporting on his/her supervisors&rsquo; occurrences.&middot; Performs any other related duties and responsibilities as required or, assigned.Qualifications:&middot; Bachelor&rsquo;s degree from a recognized University (or) Diploma.&middot; Experience: minimum of 4- 7 years. Especially in Facility Management will be an advantage.Application Question(s):<ul><li>This position to be filled immediately, you can join ?</li><li>Do you have experience as Document Controller in Facility Management? if yes how many years?</li></ul>Language:<ul><li>Arabic (Required)</li></ul>Work Location: In person

MOSANADA FMS

Job Title: Document Controller Location: Doha, QatarJob Summary: We are seeking a highly organized and detail-oriented Document Controller to join our team in Qatar. The ideal candidate will be responsible for managing, tracking, and maintaining company documents while ensuring accuracy, quality, and compliance with company standards. Candidates with Facility Management (FM) experience will be given preference.Key Responsibilities:<ul><li>Manage and maintain all controlled documents (soft and hard copies)</li><li>Ensure proper document filing, version control, and distribution</li><li>Track and update document logs, registers, and databases</li><li>Coordinate with different departments for document submission and approvals</li><li>Ensure compliance with company and project documentation procedures</li><li>Maintain confidentiality and security of sensitive documents</li></ul>Requirements:<ul><li>Bachelor&rsquo;s Degree in a relevant field</li><li>Minimum 3 years of experience as a Document Controller</li><li>Preferably with Facility Management (FM) experience</li><li>Knowledge of document control systems and procedures</li><li>Proficient in MS Office and document management software</li><li>Excellent organizational and communication skills</li></ul>Pay: From QAR1.00 per monthApplication Question(s):<ul><li>What is your notice period?</li><li>How many years of experience do you have?</li><li>What is your expected salary?</li><li>What is your nationality?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Work Location: In person

Professional Engineers Electromech. Cont.Co.L.L.C

Document Controller (MEP Company &ndash; Dubai)The Document Controller is responsible for managing, organizing, and maintaining all project-related documents for MEP works, ensuring accuracy, accessibility, and compliance with company standards and project requirementsKey Responsibilities<ul><li>Maintain and control all incoming and outgoing project documents (drawings, submittals, RFIs, reports, etc.)</li><li>Ensure proper document classification, filing, and archiving (electronic and hard copy)</li><li>Manage document control systems such as **Aconex, EDMS, or similar platforms</li><li>Track and update document status (approved, pending, rejected, revised)</li><li>Coordinate with MEP engineers, consultants, and subcontractors for document submissions and approvals</li><li>Maintain updated logs (submittal log, drawing register, RFI log, material approval log)</li><li>Ensure all MEP drawings (HVAC, Plumbing, Electrical) are properly recorded and distributed</li><li>Control revision management and ensure latest versions are in circulation</li><li>Support project team during audits and inspections</li><li>Prepare and submit reports on document status and progress</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree or Diploma in Engineering / Administration or related field</li><li>Minimum 2&ndash;4 years of experience in MEP construction projects (mandatory)</li><li>Strong knowledge of MEP documentation (shop drawings, method statements, material submittals)</li><li>Experience with document control systems (Aconex, EDMS, etc.)</li><li>Proficiency in MS Office (Excel, Word)</li><li>Good communication and coordination skills</li><li>High attention to detail and organizational ability</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Do you MEP Construction experience ? How many years in UAE?</li><li>What is your salary expectation?</li></ul>Work Location: In person

Document Controller (MEP)

Fmg construction

Overview We are seeking a meticulous and organized Document Controller to join our team. The ideal candidate will play a crucial role in managing and maintaining documentation within our organization, ensuring compliance with quality management standards. This position requires strong data management skills, attention to detail, and proficiency in administrative tasks. The Document Controller will facilitate efficient document flow and support various departments by maintaining accurate records.Responsibilities<ul><li>Manage the creation, revision, and distribution of documents in accordance with established procedures.</li><li>Perform proofreading of documents to ensure accuracy and clarity.</li><li>Organize and maintain electronic files for easy access and retrieval.</li><li>Conduct regular audits of documentation to ensure compliance with quality management systems.</li><li>Support data entry tasks to maintain up-to-date records across various platforms.</li><li>Collaborate with team members to streamline document control processes.</li><li>Assist in training staff on document control procedures and best practices.</li><li>Maintain an organized filing system for both electronic and physical documents.</li></ul>Qualifications<ul><li>Proven experience in document control or a similar administrative role.</li><li>Excellent proofreading skills with a keen eye for detail.</li><li>Proficient in data management and data entry tasks.</li><li>Exceptional organizational skills with the ability to manage multiple tasks simultaneously.</li><li>Strong communication skills, both written and verbal, to effectively collaborate with team members.</li><li>Ability to work independently while adhering to deadlines.</li></ul>Join our team as a Document Controller, where your expertise will contribute significantly to our commitment to quality management and organizational efficiency.Job Type: Full-timePay: $22.58 - $27.19 per hourBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Omrania

<div>Company Description 
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis has long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
Job Description 
We are seeking a highly organized and efficient Document Controller (Saudi National) to join our site supervision team in Riyadh. You will play a crucial role in managing and controlling project documentation for our construction and engineering initiatives.<ul><li>
Manage and maintain project documents using the document management system</li><li>
Ensure all project documentation is properly filed, indexed, and easily retrievable</li><li>
Review incoming and outgoing documents for completeness and accuracy</li><li>
Coordinate document distribution to relevant project stakeholders</li><li>
Track document revisions and maintain version control</li><li>
Generate regular reports on document status and project progress</li><li>
Assist in the development and implementation of document control procedures</li><li>
Liaise with project teams to ensure timely submission and processing of documents</li><li>
Provide training and support to team members on document control processes</li><li>
Maintain confidentiality and security of sensitive project information</li></ul> 

Qualifications 
<ul><li>
Bachelor's Degree in Business Administration, Information Management, or related field</li><li>
Proficiency in using EDMS system (Aconex) document management systems and Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>
Strong knowledge of document control processes, best practices, and industry standards</li><li>
Excellent organizational and time management skills with a keen attention to detail</li><li>
Ability to work efficiently in a fast-paced environment and manage multiple priorities</li><li>
Strong communication and interpersonal skills</li><li>
Experience with database management and data entry</li><li>
Familiarity with filing and archiving systems</li><li>
Knowledge of relevant industry regulations and standards</li><li>
Ability to work independently and as part of a team</li></ul></div>

Document Controller (Saudi National)

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