document control coordinator

North Texas Custom Roofing and Construction Management

We are looking for a highly organized, detail-oriented, and dependable Document Controller to join our growing team. As a Document Controller, you will play a vital role in maintaining the integrity, accuracy, and accessibility of company documents and records. You will oversee the complete document lifecycle—from creation and review to approval, distribution, storage, and archiving—ensuring all information is properly managed and compliant with company policies and regulatory requirements. This position is ideal for someone who enjoys working with data, organizing information, improving processes, and collaborating with multiple departments. If you have excellent organizational skills, strong attention to detail, and experience managing electronic documentation, we'd love to hear from you. What You'll Do * Manage, organize, and maintain electronic and physical company documents using document management systems.* Review incoming documents for completeness, accuracy, formatting, and compliance with company standards before distribution.* Maintain document version control, revision history, and approval records to ensure only the most current documents are available.* Create, update, and maintain document registers, filing systems, logs, and document tracking databases.* Coordinate document review and approval workflows between departments, managers, clients, vendors, and project teams.* Process document transmittals, correspondence, reports, contracts, drawings, specifications, policies, manuals, and project documentation.* Archive obsolete documents according to company retention policies while ensuring records remain accessible when required.* Ensure confidential and sensitive documents are securely stored and accessed only by authorized personnel.* Monitor document deadlines and follow up with stakeholders to ensure timely approvals and submissions.* Perform routine quality assurance checks to verify document accuracy, consistency, and compliance.* Support internal and external audits by preparing and organizing requested documentation.* Assist project managers and department leaders with document preparation, formatting, editing, and record management.* Identify opportunities to improve document control processes, workflows, and overall operational efficiency.* Maintain compliance with company policies, regulatory requirements, and document retention standards.* Prepare periodic reports on document status, outstanding approvals, and document control activities. Qualifications * High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration, Information Management, Records Management, or a related field preferred.* 2+ years of experience in document control, records management, administrative support, or document coordination.* Experience using Electronic Document Management Systems (EDMS) such as SharePoint, OpenText, Procore, Aconex, Documentum, or similar platforms.* Strong proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.* Excellent organizational, communication, and time management skills.* Strong attention to detail with the ability to maintain accurate records and confidential information.* Ability to prioritize multiple assignments while meeting deadlines in a fast-paced environment.* Strong problem-solving skills and the ability to work independently with minimal supervision. Preferred Qualifications * Experience supporting engineering, construction, manufacturing, healthcare, government, energy, or corporate operations.* Knowledge of ISO quality standards, document compliance, and records retention policies.* Experience coordinating documentation for large projects or cross-functional teams.* Familiarity with workflow automation and digital document management systems.* Experience preparing reports and maintaining document control metrics. Why Join Us? * Competitive salary with opportunities for annual performance increases.* Comprehensive health, dental, and vision insurance.* 401(k) retirement plan with company match.* Paid time off, paid holidays, and wellness benefits.* Flexible work arrangements, including remote or hybrid opportunities where applicable.* Paid training, professional development, and career advancement opportunities.* Collaborative and inclusive workplace that values innovation and continuous improvement.* Opportunity to contribute to meaningful projects while building a long-term career with a growing organization.

Document Controller

SkyWater Technology

<h2>Document Controller</h2>Location: Bloomington, MN (Remote)Job Type: Full-TimeCompany: SkyWater Technology<h2> </h2><h2>About SkyWater Technology</h2>SkyWater Technology is a U.S.-based semiconductor manufacturer and trusted technology realization partner serving customers in aerospace, defense, medical, industrial, and emerging technology markets. We are committed to innovation, operational excellence, and delivering advanced manufacturing solutions that help our customers bring transformative technologies to life.We are seeking a highly organized and detail-oriented Document Controller to support our documentation and records management processes. This role is responsible for maintaining accurate documentation, ensuring compliance with company standards, and supporting project teams through effective document control practices.<h2> </h2><h2>Position Overview</h2>The Document Controller will manage and maintain company documentation throughout its lifecycle, ensuring records are accurate, secure, and easily accessible. The ideal candidate will possess strong organizational skills, attention to detail, and experience working with document management systems in a manufacturing, engineering, or technical environment.<h2> </h2><h2>Key Responsibilities</h2><ul><li>Maintain and organize project, engineering, quality, and operational documents within the company's document management system.</li><li>Ensure document accuracy, version control, and proper filing according to company procedures.</li><li>Coordinate document reviews, approvals, and distribution to internal teams and external stakeholders.</li><li>Track document status, revisions, and approval workflows to ensure timely completion.</li><li>Support internal audits, customer audits, and compliance activities by providing required documentation.</li><li>Maintain document logs, records, and archives to ensure information is secure and easily accessible.</li><li>Collaborate with engineering, manufacturing, quality, and project teams to support documentation needs.</li><li>Identify opportunities to improve document control processes and maintain efficient record-keeping practices.</li></ul><h2> </h2><h2>Qualifications</h2><ul><li>Minimum of 3 years of experience in document control, records management, or administrative support.</li><li>Experience working in manufacturing, engineering, semiconductor, aerospace, defense, or related industries preferred.</li><li>Proficiency with Microsoft Office 365, including Outlook, Excel, Word, SharePoint, and Teams.</li><li>Experience using electronic document management systems (EDMS).</li><li>Strong organizational and time-management skills.</li><li>Excellent attention to detail and accuracy.</li><li>Effective verbal and written communication skills.</li><li>Ability to manage multiple priorities and meet deadlines in a fast-paced environment.</li><li>Associate's or Bachelor's degree in Business Administration, Records Management, Information Management, or a related field preferred.</li></ul><h2> </h2><h2>Compensation &amp; Benefits</h2><ul><li>Competitive Salary</li><li>Performance Bonus Opportunities</li><li>Medical, Dental, and Vision Insurance</li><li>401(k) with Company Match</li><li>Paid Time Off and Paid Holidays</li><li>Life and Disability Insurance</li><li>Employee Assistance Program</li><li>Professional Development Opportunities</li></ul><h2> </h2><h2>Equal Opportunity Employer</h2>SkyWater Technology is an Equal Opportunity Employer committed to creating a diverse and inclusive workplace. We welcome applicants from all backgrounds and are dedicated to providing equal employment opportunities for all qualified individuals.

KEO International Consultants

<div>Overview:
<div>
KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration &ndash; through conceptualization &ndash; to realization of planning, design or project delivery in the built and natural environments. For over 60 years we&rsquo;ve led with vision, contributing to many of the world&rsquo;s most ambitious projects, iconic places, remarkable experiences and prosperous communities.</div><div></div><div> 
As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51st largest global architecture firm and the #1 Firm in the Middle East Region in their 2024 WA100 Survey.</div><div></div><div> 
We invite you to join us. Why?</div><div></div><div> 
When you join KEO, you&rsquo;ll discover more than just a job &ndash; you&rsquo;ll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards.</div>
Responsibilities:
<div>
Our newest opportunity is for a talented Document Controller to join our team, based in Madinah, Saudi Arabia.</div><div></div><div> 
We envisage success in this role to include;</div><ul><li>
Previous experience working for a main contractor on large-scale construction projects.</li><li>
Proven experience on mega projects within the construction or infrastructure sector.</li><li>
Strong working knowledge and hands-on experience using Aconex as the primary Electronic Document Management System (EDMS).</li><li>
Demonstrated experience managing document control processes within a construction consultancy or contractor environment.</li><li>
Managing all project documentation in accordance with the project's Document Control Procedures and Quality Management System.</li><li>
Administering and maintain the Electronic Document Management System (EDMS), ensuring all project documentation is accurately recorded, controlled, distributed, and archived.</li><li>
Demonstrating advanced technical knowledge of document control systems, Common Data Environments (CDE), and EDMS platforms, particularly Aconex, with working knowledge of SharePoint considered advantageous.</li><li>
Processing incoming and outgoing correspondence, technical submissions, transmittals, RFIs, shop drawings, material submittals, reports, specifications, and other project documentation.</li><li>
Managing document workflows, approvals, revisions, metadata, document numbering, status codes, distribution matrices, and document registers in accordance with project procedures.</li><li>
Monitoring document review cycles, overdue actions, pending approvals, and turnaround times, proactively following up with project stakeholders to ensure timely responses.</li><li>
Plan, prioritise, allocate, and manage document control workloads effectively to support project milestones and delivery schedules.</li><li>
Maintaining exceptional attention to detail when reviewing document titles, revision histories, attachments, workflow routes, numbering conventions, and distribution lists.</li><li>
Producing regular document control reports, dashboards, registers, and key performance metrics for the project leadership team.</li><li>
Supporting project teams, contractors, consultants, and client representatives in the correct use of Aconex and document submission procedures.</li><li>
Ensuring all documentation complies with contractual requirements, client standards, project procedures, and quality management systems.</li><li>
Identify process inefficiencies, document control issues, system gaps, and non-compliance, proposing practical solutions and continuous improvement initiatives.</li><li>
Coordinating closely with engineering, commercial, construction, and project management teams to facilitate efficient information flow across the project.</li><li>
Maintaining confidentiality, security, and integrity of all project documentation throughout the project lifecycle.</li></ul>
Qualifications:
<div>
To be successful in this dynamic opportunity, we envision that your career journey to date will include 8/ 10 years work experience of which 5 must be in KSA or GCC countries partnered with a Diploma or Bachelor degree in Business Administration or similar.</div><div></div><div> 
A mix of contractor and consultancy background is mandatory.</div><div></div> 
KEO&rsquo;s performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its&rsquo; contribution to client success wherever we work.
We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.</div>

Rizan Jewellery LLC

Location: Dubai, Abu Dhabi, UAE Department: Compliance Employment Type: Full-TimeAbout the RoleWe are looking for a highly organized and detail-oriented Document Control Assistant to join our Compliance team in a leading bullion trading company.The ideal candidate will be responsible for managing, organizing, and maintaining compliance and operational documents to ensure records are accurate, secure, and readily available for business operations, regulatory compliance, and audit requirements.Key Responsibilities<ul><li>Collect and maintain documents from customers, suppliers, banks, logistics providers, and other business partners.</li><li>Scan, upload, organize, file, and archive both physical and electronic documents.</li><li>Maintain compliance records, including KYC, AML, customer due diligence, trade, and regulatory documentation.</li><li>File and manage invoices, receipts, payment vouchers, debit notes, credit notes, and other supporting documents.</li><li>Monitor document validity and follow up on missing, incomplete, or expired documents.</li><li>Maintain structured filing systems and document registers for quick retrieval.</li><li>Support internal and external audits by providing required documentation.</li><li>Coordinate with Compliance, Finance, Operations, and Trading teams to ensure proper document control.</li><li>Maintain strict confidentiality of company and client information.</li><li>Ensure compliance with company policies, regulatory requirements, and document retention procedures.</li></ul>Requirements<ul><li>Higher Secondary Certificate (12th Grade) or equivalent.</li><li>0&ndash;2 years of experience in document control, administration, records management, or a similar role. Freshers with strong organizational skills are encouraged to apply.</li><li>Basic proficiency in Microsoft Office (Word, Excel, and Outlook).</li><li>Strong organizational and time management skills.</li><li>Excellent attention to detail and accuracy.</li><li>Good communication and follow-up skills.</li><li>Ability to handle confidential information with professionalism.</li></ul>Preferred Qualifications<ul><li>Previous experience in a compliance, banking, financial services, bullion, logistics, or corporate environment.</li><li>Familiarity with KYC, AML, or document management processes will be an added advantage.</li></ul>What We Offer<ul><li>Competitive salary.</li><li>Opportunity to work with a growing organization in the bullion trading industry.</li><li>Professional learning and career development opportunities.</li><li>Supportive and collaborative work environment.</li></ul>If you are organized, detail-oriented, and enjoy working with documentation and compliance processes, we encourage you to apply.Work Location: In person

Document Control Assistant

INPROSERV

<div>
 
 
 Are you a detail-oriented documentation professional ready to build your career with one of the region&rsquo;s leading construction companies?
 
 
 
 
 
 
 
 Who We Are
 
 
 
 ALEC Holdings PJSC, part of the Investment Corporation of Dubai (ICD), is a leading GCC construction group with over two decades of success delivering some of the region&rsquo;s most complex and high-profile projects. As a proudly publicly listed company, ALEC continues to raise the bar for quality, innovation, and excellence in construction, driving iconic developments that shape skylines across the Middle East.
 
 
 
 
 
 In the UAE, ALEC has delivered many of the nation&rsquo;s most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.
 
 
 
 
 
 INPROSERV delivers high-integrity industrial services across the energy and infrastructure sectors. From mechanical works to corrosion control, our field teams bring deep technical knowledge and on-the-ground precision - ensuring critical operations run smoothly and safely
 
 
 
 
 
 
 Why Join Us?
 
 
 
 As a Document Controller, you&rsquo;ll play a vital role in supporting production, QA/QC, and project teams by ensuring all technical documents, drawings, and quality-related records are managed with precision and care.
 
 
 As a Document Controller at Inproserv, across marine, energy, and industrial sectors. Join a team where hands-on skill, integrity, and adaptability are valued - and where your expertise delivers lasting solutions in critical environments.
 
 
 
 
 
 
 About Your Team
 
 
 
 You will work closely with production, design, and QA/QC teams to ensure that all documentation is properly controlled, accessible, and aligned with both project standards and internal procedures. You'll support internal audits, maintain filing systems, and help ensure the seamless flow of information that drives successful project execution.
 
 
 
 
 
 
 Your Role
 
 
 
 As a Document Controller, you will be responsible for:
 
 
 
 
 <ul>
 <li>
 Receive, register and track incoming and outgoing documentation
 </li>
 <li>
 Maintain document registers, logs and tracking records
 </li>
 <li>
 Distribute approved documentation to relevant departments and teams
 </li>
 <li>
 Maintain structured digital and physical filing systems to ensure documents are easily retrievable
 </li>
 <li>
 Ensure superseded documents are removed from circulation and correctly archived
 </li>
 <li>
 Support departments in locating and retrieving approved documentation
 </li>
 <li>
 Assist in maintaining document revision records and version control
 </li>
 <li>
 Prepare document control logs and reports as required by management
 </li>
 <li>
 Support internal and external audits by providing requested documentation
 </li>
 <li>
 Maintain confidentiality of company documentation and sensitive information
 </li>
 <li>
 Apply specific skills and knowledge to deliver high-quality outputs, while supporting peers and collaborating with the wider team
 </li>
 <li>
 Apply Environmental, Social, and Governance (ESG) standards in day-to-day work, ensuring sustainable and ethical practices are upheld
 </li>
 <li>
 Contribute to continuous improvement and innovation by suggesting and applying enhancements to processes, ensuring greater efficiency, accuracy, and compliance.
 </li>
 <li>
 Apply technical expertise and discipline-specific knowledge to deliver high-quality outcomes within your area of specialisation.
 </li>
 <li>
 Undertake any other reasonable duties and/or responsibilities as required by management, to meet the needs of the business.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 
 Experience:
 
 
 
 Minimum 5 years in a document control role in construction environment, preferably 2 years in QA/QC department.
 
 
 
 
 
 
 Knowledge &amp; Skills:
 
 
 <ul>
 <li>
 Strong organisational &amp; document management skills
 </li>
 <li>
 High level of accuracy &amp; attention to detail
 </li>
 <li>
 Ability to maintain structured records &amp; filing systems
 </li>
 <li>
 Ability to manage multiple administrative tasks simultaneously
 </li>
 <li>
 Proficiency in MS Office Suite (Word, Excel, PowerPoint).
 </li>
 <li>
 Proficient in Aconex Document Management System, with experience in managing project documentation, workflows, transmittals, RFIs, submittals, correspondence, revision control, reporting, and document tracking throughout the project lifecycle.
 </li>
 <li>
 Excellent written &amp; verbal communication skills.
 </li>
 </ul>
 
 
 
 
 
 Desirable:
 
 
 <ul>
 <li>
 Familiarity with document control procedures
 </li>
 <li>
 Experience working within operational or administrative environments
 </li>
 <li>
 Basic understanding of structured documentation systems.
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 The chance to contribute to some of UAE most iconic projects.
 </li>
 <li>
 A collaborative, supportive environment that values innovation and excellence.
 </li>
 <li>
 Opportunities for professional growth and career progression.
 </li>
 </ul>
 
 
 
 
 
 Ready to elevate your career?
 
 
 
 If you&rsquo;re inspired by what you&rsquo;ve read and believe you&rsquo;re the right fit, we&rsquo;d love to hear from you.
 
 
 
 
 
 Join
 
 Inproserv
 
 and play a pivotal role in shaping a high-performing team that drives our success.
 
 
 
 
 
 Apply today and be part of something excellent!
 
</div>

AECOM

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us. 
Job Description 
<ul><li>
Establish and maintain a comprehensive library of reference documents in compliance with company quality standards and record-keeping procedures.</li><li>
Correlate and organize information relating to projects and proposal records.</li><li>
Type, copy, distribute, and file project correspondence and meeting minutes.</li><li>
Assist in preparing meeting minutes with project managers and directors.</li><li>
Prepare operations manuals and job data books, including developing indexes, organizing materials, and ensuring timely printing and assembly.</li><li>
Arrange document cataloguing, packing, and long-term storage or disposal of engineering documents at project closeout.</li><li>
Prepare transmittals for engineering documents and requisitions.</li><li>
Establish and maintain computerized indexes for active engineering documents; generate reports as required by project managers or directors.</li><li>
Maintain data distribution systems and schedules for assigned projects based on client, project, and supplier requirements.</li><li>
Support office administration duties including maintenance requests and materials orders.</li></ul> 

Qualifications 
Minimum Qualifications:<ul><li>
Degree preferred but not essential; relevant certifications in document control are an advantage.</li></ul>
Experience:<ul><li>
Minimum 5 years of experience in a similar role, preferably within a construction supervision or engineering design consultancy.</li><li>
Proven experience with Aconex on large-scale building, or commercial projects is essential.</li></ul> 

Additional Information<div></div> 
At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment. 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

Mana Advisory Consultancy LLC

We are seeking a highly organized and detail-oriented Tender Review Specialist to join our team in Dubai. This is primarily an administrative and document-control role focused on the meticulous review, assembly, and tracking of commercial tenders and proposals.The ideal candidate does not need to be a technical engineer, but must possess a sharp eye for compliance, deadlines, and formatting. You will be responsible for ensuring that our tender submissions are flawless, complete, and fully aligned with the client&rsquo;s administrative requirements.Key Responsibilities<ul><li>Initial RFP Review: Thoroughly read Request for Proposal (RFP) and tender documents to identify all administrative, legal, and submission requirements (e.g., required certificates, signatures, formatting rules, and deadlines).</li><li>Document Compilation &amp; Control: Collect, organize, and assemble all required corporate documentation (trade licenses, certificates, financial records, case studies, and team CVs) for the tender submission package.</li><li>Compliance Checking: Review final tender documents against the client&rsquo;s checklist to ensure zero missing components, typos, or formatting errors before submission.</li><li>Timeline Management: Maintain the internal tender calendar, tracking deadlines, clarification query periods, and submission dates to ensure the team stays on schedule.</li><li>Portal Management: Handle the uploading and submission of documents onto various e-tendering portals (e.g., Tejari, government portals, or private client systems).</li><li>Archive &amp; Tracking: Maintain an organized digital archive of all past bids, templates, clarification letters, and feedback for future reference.</li></ul>Requirements &amp; Qualifications<ul><li>Experience: 2 to 4 years of experience in an administrative, document controller, or bid coordinator role, preferably dealing with tenders in the UAE.</li><li>Skills: Exceptional attention to detail&mdash;you are someone who notices a missing signature or a formatting error instantly.</li><li>Software Proficiency: Advanced proficiency in MS Word, Excel, and Adobe Acrobat (PDF management and editing). Experience using online e-procurement/e-tendering portals is highly preferred.</li><li>Communication: Excellent written and verbal English communication skills (ability to draft professional emails and clarification requests).</li><li>Time Management: Ability to work under tight deadlines and manage multiple tender reviews simultaneously without sacrificing quality.</li></ul>Work Location: In person

Tender Review Admin

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Tender Review Admin