document control coordinator

KEA design

Position: Document Controller &amp; Authority Approval CoordinatorLocation: Dubai, UAE Company: KEA Building Contracting LLCJob Summary:KEA Building Contracting LLC is looking for a highly organized and proactive professional to manage both company and project documentation and handle Dubai Municipality (DM) and other authority approvals. The ideal candidate will ensure smooth document flow, timely submissions, and effective coordination with authorities, consultants, and internal teams.Key Responsibilities:<ul><li>Maintain, organize, and control all project and company documents (contracts, drawings, submittals, permits, correspondence).</li><li>Prepare, submit, and follow up on Dubai Municipality (DM) approvals, permits, and NOCs.</li><li>Coordinate submissions and approvals with other authorities (DEWA, DCD, RTA, Trakhees,DDA) as required.</li><li>Track all documents and approvals to ensure timely processing and proper filing.</li><li>Act as the main point of contact for authorities, consultants, and internal teams regarding document and approval matters.</li><li>Ensure all documentation meets company standards and regulatory compliance.</li><li>Support other administrative tasks related to document control and approvals.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree or diploma in Engineering, Construction Management, or a related discipline.</li><li>Minimum 3&ndash;5 years of UAE experience in document control within the construction or contracting industry.</li><li>Strong understanding of Dubai Municipality, Trakhees, DDA, RTA, and other authority approval procedures and online portals.</li><li>Proven ability to manage technical documentation, including drawings, material submittals, method statements, RFIs, NCRs, and correspondence logs.</li><li>Skilled in maintaining document numbering systems, ensuring proper revision control, version tracking, and archiving.</li><li>Proficient in MS Office, Adobe Acrobat (PDF editing and stamping), and document control software (e.g., Aconex, EDMS, SharePoint &ndash; preferred).</li><li>Capable of supporting project engineers and QA/QC teams in preparing submission packages for consultant and client approval.</li><li>Excellent communication, coordination, and time-management skills to ensure smooth document flow between site, head office, and stakeholders.</li><li>Highly organized, detail-oriented, and able to work efficiently under tight deadlines.</li><li>Knowledge of project correspondence formats, transmittals, and filing standards in line with ISO/document control requirements.</li></ul>Job Type: Full-timePay: AED5,000.00 - AED7,000.00 per monthApplication Question(s):<ul><li>Do you have experience submitting and following up on approvals with Dubai Municipality (DM) or other UAE authorities? </li><li>Have you previously handled document control for construction projects, including filing, tracking, and maintaining contracts, drawings, and permits?</li><li>Are you familiar with UAE construction regulations and authority submission processes (DM, DEWA, RTA,DDA Trakhees, etc.)?</li><li>What is your salary expectation between 5000 to 7000?</li></ul>Language:<ul><li>Tagalog (Required)</li></ul>

Document Controller & Authority Approval Coordinator

Madre Integrated Engineering

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 Responsibilities
 
 
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 Establish and maintain document control systems for technical drawings, specifications, procedures, and reports.
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 Receive, log, track, and distribute incoming and outgoing documents in accordance with project protocols.
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 Ensure proper version control and document status tracking (e.g., revisions, approvals, superseded files).
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 Coordinate with engineering, QA/QC, procurement, and project teams to ensure timely document flow.
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 Archive and retrieve documents as required, maintaining structured filing systems (electronic and hard copy).
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 Prepare transmittals, document registers, and status reports for internal and external stakeholders.
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 Ensure compliance with ISO standards, shipyard documentation procedures, and client requirements.
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 Support audits and inspections by providing accurate and up-to-date documentation.
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 </ul>
 
 
 Qualifications
 
 
 <ul>
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 Diploma or Bachelor's degree in Business Administration, Engineering, or related field.
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 Minimum 3&ndash;5 years of experience in document control, preferably in shipyard, marine, or industrial projects.
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 Knowledge of ISO 9001 and document management best practices.
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 </ul>
 
 
 
 
 Interested candidates can send their CV &amp; CERTIFICATES to celci@madre-me.com | resumes@madre-me.zohorecruitmail.com |+974 3011 1048
 
</div>

Document Controller

Arabian Construction Co.

<div>
 
 The QA/QC Document Control &amp; Data Entry Coordinator is responsible for accurate and timely entry, management, and maintenance of quality assurance and control documentation in accordance with project requirements. The role supports the QA/QC team in tracking, reporting, and organizing project documentation to ensure compliance with Inspection Test Plans (ITPs), project procedures, and client standards.
 
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 
 <li>
 
 
 Enter data from source documents such as Inspection Requests (IRs), Requests for Information (RFIs), Material Inspection Requests (MIRs), Material Approval Requests (MARs), Welding Inspection Reports (WIRs), and Test Reports into ERP, DMS, or Excel-based logs.
 
 
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 Maintain and update records for welding data including weld maps, welder logs, WPS/PQR references, and NDT reports in accordance with project ITPs.
 
 
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 Support the QA/QC team in updating punch list statuses, equipment preservation logs, and calibration records.
 
 
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 Scan, organize, and upload QA/QC documents into DMS or project folders with proper naming conventions and version control.
 
 
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 Assist in the preparation of quality dossiers (FICDs), weekly reports, and dashboard summaries for management and client review.
 
 
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 Track document transmittals, maintain logs of submissions, approvals, and returns from the client or consultant.
 
 
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 Perform routine backups and generate periodic summaries/reports as required by QA/QC or Construction management.
 
 
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 Ensure compliance with project quality standards, procedures, and documentation requirements.
 
 
 </li>
 
 </ul>
 
 
 
 Technical Skills &amp; Competencies:
 
 
 
 <ul>
 
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 Proficient in MS Office applications, particularly Excel (pivot tables, formulas, data validation) and Word.
 
 
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 Familiarity with project DMS systems such as SharePoint.
 
 
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 Knowledge of QA/QC documentation requirements in construction or oil &amp; gas projects.
 
 
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 High accuracy and speed in typing and data entry.
 
 
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 Ability to organize and maintain structured electronic and physical document filing systems.
 
 
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 Strong attention to detail, organization, and ability to handle multiple tasks efficiently.
 
 
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 </ul>
 
 
 
 Qualifications:
 
 
 
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 <li>
 
 
 High School Diploma or equivalent (Bachelor&rsquo;s degree in Engineering/Management preferred).
 
 
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 3&ndash;5 years of relevant experience in data entry, document control, or QA/QC support within construction or oil &amp; gas projects.
 
 </li>
 </ul>
</div>

Data Entry Operator

JASARA PMC

JASARA PMC is seeking a highly organized and detail-oriented Document Controller to join our team. In this essential role, you will be responsible for the effective management and control of project documentation throughout its lifecycle. Your primary tasks will include organizing and maintaining document control systems, ensuring the accuracy and consistency of documents, and facilitating the distribution of documentation to relevant stakeholders. You will collaborate with project teams to maintain compliance with regulatory requirements and company policies. The ideal candidate will have previous experience in document control, excellent communication skills, and the ability to efficiently manage multiple tasks.
 
Requirements: 
<ul>
<li>Proven work experience as a Document Controller or in a similar role</li>
<li>Familiarity with document management systems</li>
<li>Strong attention to detail and accuracy</li>
<li>Excellent organizational and time management skills</li>
<li>Proficient in Microsoft Office Suite and document control software</li>
<li>Ability to handle sensitive and confidential information</li>
<li>Strong communication and interpersonal skills</li>
<li>Bachelor's degree in a relevant field is preferred</li>
</ul>

Azizi Developments

<div>
 Key Responsibilities:Maintain and manage all incoming and outgoing project documents in line with company standards and project requirements.Ensure all documents are properly formatted, reviewed, approved, and distributed to relevant stakeholders.Create and maintain document control logs, registers, and filing systems (both electronic and hard copy).Track document revisions, submissions, and approvals using document control software or manual logs.Manage correspondence, transmittals, and submittals between consultants, contractors, and clients.Ensure timely retrieval of information and version control to prevent document duplication or data loss.Support project teams by ensuring access to current and approved drawings, specifications, and reports.Coordinate with various departments to ensure consistent document management practices.Prepare reports on document control status and ensure compliance with ISO and QA/QC documentation standards.Archive project documents upon completion as per company policy.Qualifications and Experience:Diploma or Bachelor&rsquo;s Degree in Administration, Engineering, or a related field.Minimum of 5 years of experience as a Document Controller in the UAE, preferably within the construction or consulting industry.Strong knowledge of document control processes and systems (Aconex, Primavera Contract Management, or similar DMS software).
</div>

xyz designers.com

Job PurposeTo manage, control, and maintain all project documentation in a structured and efficient manner at the site level. Ensures that drawings, technical documents, correspondence, and submittals are properly received, recorded, distributed, and archived in line with XYZ Designers DMCC&rsquo;s document management standards and client requirements.Key ResponsibilitiesA. Document Control Management<ul><li>Maintain an accurate and up-to-date document control system for all incoming and outgoing documentation at site level.</li><li>Ensure all project documentation is handled with strict confidentiality and in accordance with company policies. Prevent unauthorized access, sharing, or disclosure of sensitive documents.</li></ul>B. Document Distribution<ul><li>Ensure timely distribution of drawings, submittals, and correspondence to relevant project stakeholders.</li></ul>C. Records &amp; Filing<ul><li>Ensure all project documentation is regularly backed up, and establish and maintain both electronic and hard copy filing systems in accordance with project and company procedures.</li></ul>D. Tracking &amp; Reporting<ul><li>Ensure that the company&rsquo;s standard Master Document Register/Tracking Log is consistently used and regularly updated to reflect the latest document status and revisions.</li><li>Generate periodic document control reports.</li></ul>E. Coordination &amp; Communication<ul><li>Liaise with consultants, contractors, and project teams to ensure efficient document flow.</li></ul>F. Compliance &amp; Quality<ul><li>Ensure documentation complies with company QA/QC standards and project requirements.</li><li>Ensure that company standard submittal forms are being used during the submission process</li></ul>Required Qualifications<ul><li>Education: Bachelor&rsquo;s Degree in Administration, Engineering, or related field</li><li>Professional Certifications: Certification in Document Control or Quality Management</li><li>Experience: 3&ndash;5 years of experience in document control, preferably in construction or design consultancy projects</li><li>Technical Skills: Proficiency in Aconex, EDMS, or similar document management systems; MS Office proficiency</li><li>Soft Skills / Competencies: Strong organizational skills, attention to detail, communication, and teamwork</li></ul>Job Type: Full-time

TAMIMI CONSULTING FZC

Roles and ResponsibilitiesWe are seeking a meticulous and organized Document Controller to manage and maintain company records, client documentation, and compliance files within our corporate services environment. The ideal candidate will have experience in document control within industries such as company formation, accounting, or professional services, and will play a key role in ensuring the integrity, accessibility, and confidentiality of our documentation.Key Responsibilities:<ul><li>Maintain and organize physical and digital records related to company formation, accounting, and client services.</li><li>Ensure all documents are filed according to internal procedures and regulatory requirements.</li><li>Track document versions and ensure timely updates and archiving.</li><li>Coordinate with internal departments to collect, verify, and distribute documents.</li><li>Support compliance and audit processes by providing accurate documentation.</li><li>Implement and maintain document control systems (e.g., SharePoint, Zoho, or similar platforms).</li><li>Assist in preparing client files for submission to government authorities and regulatory bodies.</li><li>Monitor document workflows and ensure timely approvals and sign-offs.</li><li>Train staff on document control procedures and best practices.</li></ul>Desired Candidate Profile<ul><li>Fluent in English (spoken and written)</li><li>Proven experience as a Document Controller, preferably in corporate services, accounting, or legal environments.</li><li>Familiarity with UAE regulatory documentation and company formation processes is a plus.</li><li>Strong organizational and time management skills.</li><li>Proficiency in document management systems and Microsoft Office Suite.</li><li>Attention to detail and commitment to confidentiality.</li><li>Excellent communication skills in English; Turkish or Arabic is a plus.</li><li>Ability to work independently and collaboratively in a fast-paced environment.</li></ul>Job Types: Full-time, PermanentPay: AED1.00 - AED2.00 per month

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