document control coordinator

ALPIN LIMITED

<div>Role Summary 
Manages project documentation and ensures proper control, tracking, and distribution.
Key Responsibilities<ul><li>
Maintain EDMS system</li><li>
Track submissions and approvals</li><li>
Ensure document compliance</li><li>
Prepare reports</li></ul>
Experience<ul><li>
5+ years</li></ul>
Skills<ul><li>
ACONEX (mandatory)</li><li>
Document control systems</li><li>
Attention to detail</li></ul></div>

Document Controller

Vanguard Vantage General Contracting L.L.C. - O.P.C.

Job SummaryThe Document Controller is responsible for managing, organizing, and maintaining all company and project documentation across corporate departments and construction projects.This includes drawings, submittals, contracts, correspondence, reports, specifications, HR and financial records, procurement documents, and technical documentation.The role ensures accurate filing, proper version control, timely distribution, data integrity, and compliance with company procedures, ISO standards, and ERP document management workflows.Key Responsibilities1. Corporate &amp; Project Document Management<ul><li>Maintain and control all company and project documents including architectural, civil, structural, and MEP drawings, contracts, HR files, procurement records, and financial documentation.</li><li>Implement standardized document control procedures across all departments.</li><li>Ensure strict version control, archiving of superseded documents, and traceability of revisions.</li><li>Receive, scan, index, classify, and securely store documents in both physical and electronic repositories.</li><li>Maintain master document registers, logs, and databases for corporate and project records.</li></ul>2. ERP &amp; Digital Systems Integration<ul><li>Manage document workflows within ERP and DMS platforms such as Odoo, Oracle, SAP, SharePoint, Aconex, or Procore.</li><li>Ensure correct linking of documents to ERP modules (Procurement, Contracts, HR, Finance, Projects).</li><li>Support data migration, document structuring, and digital archiving aligned with ERP implementation.</li><li>Maintain document naming conventions, coding structures, and metadata standards.</li></ul>3. Distribution, Coordination &amp; Follow-Up<ul><li>Ensure timely distribution of drawings, RFIs, submittals, contracts, and approvals to relevant stakeholders.</li><li>Coordinate with consultants, contractors, suppliers, and internal departments regarding document revisions and approvals.</li><li>Track pending submissions, approvals, and renewals to prevent operational or contractual delays.</li><li>Maintain continuous communication with site engineers, PMO, procurement, HR, and finance teams.</li></ul>4. Quality Assurance &amp; Compliance<ul><li>Ensure all documentation complies with ISO standards, company SOPs, audit requirements, and regulatory authorities.</li><li>Verify completeness, accuracy, formatting, and approval status before document release.</li><li>Support internal and external audits by providing structured and traceable documentation.</li><li>Maintain confidentiality and secure handling of sensitive corporate records.</li></ul>5. Reporting &amp; Performance Tracking<ul><li>Prepare weekly and monthly document control status reports for management.</li><li>Monitor submission deadlines, approval cycles, expiries, and compliance requirements.</li><li>Highlight bottlenecks, overdue items, and workflow risks to the PMO and executive management.</li></ul>6. Administrative &amp; Operational Support<ul><li>Assist in preparation of presentations, reports, meeting minutes, and official correspondence.</li><li>Support tendering, procurement, contract administration, and HR documentation.</li><li>Maintain structured digital filing systems and corporate knowledge repositories.</li></ul>Qualifications &amp; Skills<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Engineering, Information Management, or related field.</li><li>3&ndash;5 years&rsquo; experience in document control within construction, engineering, or contracting companies.</li><li>Strong knowledge of corporate and project document control systems.</li><li>Practical experience working with ERP systems (Odoo, Oracle, SAP) and DMS platforms (Aconex, Procore, SharePoint, etc.).</li><li>High proficiency in MS Office, especially Excel document logs and tracking sheets.</li><li>Excellent organizational ability, accuracy, and attention to detail.</li><li>Strong communication, coordination, and confidentiality handling skills.</li><li>Ability to manage large volumes of corporate and project records in fast-paced environments.</li></ul>Pay: AED4,000.00 per monthWork Location: In person

Al Ali Engineering Co.WLL

<div>
 
 Key Responsibilities:
 
 <ul>
 <li>
 Manage and maintain all company and project-related documents.
 </li>
 <li>
 Ensure proper filing, recording, and tracking of incoming and outgoing documents.
 </li>
 <li>
 Maintain document control registers and logs.
 </li>
 <li>
 Coordinate with departments, consultants, and subcontractors regarding document submissions and approvals.
 </li>
 <li>
 Ensure all documents are updated, accurate, and easily accessible.
 </li>
 <li>
 Prepare reports and assist in administrative documentation tasks.
 </li>
 <li>
 Handle confidential documents with integrity and professionalism.
 </li>
 <li>
 Follow company document control procedures and standards.
 </li>
 </ul>
 
 Requirements:
 
 <ul>
 <li>
 Minimum 5 years of experience as a Document Controller.
 </li>
 <li>
 Experience in construction or engineering companies is preferred.
 </li>
 <li>
 Proficient in MS Office and document management systems.
 </li>
 <li>
 Good communication and coordination skills.
 </li>
 <li>
 Strong organizational and time management abilities.
 </li>
 <li>
 Must be fluent in
 
 Tagalog and English
 
 .
 </li>
 <li>
 Ability to work under pressure and meet deadlines.
 </li>
 </ul>
 
 
</div>

Asad farooq Building Contracting LLC

Key Responsibilities<ul><li>Manage and maintain all project-related documents, drawings, and correspondence.</li><li>Control the receipt, registration, distribution, and filing of documents.</li><li>Ensure proper document numbering, revision control, and version tracking.</li><li>Coordinate with Project Managers, Engineers, Consultants, and Clients regarding document submissions.</li><li>Maintain updated logs for drawings, RFIs, submittals, transmittals, and project records.</li><li>Monitor document submission schedules and ensure deadlines are met.</li><li>Archive completed project documents and maintain secure records.</li><li>Generate document status reports and provide updates to project teams.</li><li>Ensure compliance with company document control procedures and project requirements.</li><li>Support project teams during audits and inspections.</li></ul>Pay: AED2,000.00 - AED3,000.00 per monthWork Location: In person

Perfect Technical Works & Landscaping LLC

PTWL is seeking a highly organized and detail-oriented Document Controller to manage and maintain all project documentation across landscaping and construction projects. The ideal candidate will ensure accurate documentation control, proper version management, and efficient communication of project information across all departments.Key Responsibilities1. Document Management &amp; Organization<ul><li>Organize, store, and maintain all project documentation including contracts, drawings, proposals, specifications, and correspondence.</li><li>Maintain structured filing systems (digital and physical) for easy retrieval and reference.</li><li>Ensure proper categorization, indexing, and version control of all project documents.</li></ul>2. Document Control Process Implementation<ul><li>Implement and maintain standardized document control procedures.</li><li>Ensure all documentation complies with company policies and industry standards.</li><li>Monitor and improve document workflow processes for accuracy and efficiency.</li></ul>3. Data Entry &amp; Record Maintenance<ul><li>Enter and update project-related data into internal systems and databases.</li><li>Maintain accurate logs of all incoming and outgoing documents.</li><li>Track document distribution, approvals, revisions, and submissions.</li></ul>4. Quality &amp; Compliance Control<ul><li>Review documents for accuracy, completeness, and compliance with company standards.</li><li>Ensure all project documentation meets regulatory and contractual requirements.</li><li>Monitor deadlines for document submissions, approvals, and revisions.</li></ul>5. Coordination &amp; Communication<ul><li>Coordinate with project managers, engineers, procurement teams, and site staff for document exchange.</li><li>Serve as the focal point for all documentation-related queries and support.</li><li>Ensure timely circulation of updated drawings and project revisions to relevant stakeholders.</li></ul>6. Version Control &amp; Tracking<ul><li>Track document revisions and ensure the latest versions are always accessible to project teams.</li><li>Maintain a clear record of changes, updates, and approvals.</li><li>Prevent the use of outdated documents across project sites and departments.</li></ul>7. Reporting &amp; Administration<ul><li>Generate reports on document status, compliance, and pending approvals for management.</li><li>Support internal audits and documentation tracking summaries.</li><li>Assist in improving document management systems and best practices across projects.</li></ul>Requirements &amp; Qualifications<ul><li>Proven experience as a Document Controller or in an administrative role within construction or landscaping projects.</li><li>Strong organizational skills with excellent attention to detail.</li><li>Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and document management systems.</li><li>Strong communication and interpersonal skills.</li><li>Ability to manage multiple tasks and meet deadlines effectively.</li><li>Ability to work independently and coordinate with multiple departments.</li><li>Knowledge of construction documentation processes is an advantage.</li></ul>Job Type: Full-timePay: From AED1.00 per monthWork Location: In person

Required Document Controller

Jacobs

<div>
 At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.
 
 
 Your impact
 
 
 The Document Control Specialist manages the creation, receipt, review, distribution, tracking, and archival of project documentation to ensure quality, compliance, and timely information flow across multidisciplinary teams and external stakeholders. The role supports one or more projects and adheres to Jacob&rsquo;s standards, client requirements, and contractual deliverables.
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Set up and maintain the project document management system including metadata, numbering, and workflows.
 </li>
 <li>
 Organize and maintain project Specifications to include word processing to correct word formatting and ensure that correct revisions are in the deliverable/milestone.
 </li>
 <li>
 Receive, log, quality-check, distribute, and track engineering deliverables in accordance with project procedures and schedules.
 </li>
 <li>
 Manage document reviews, approvals, revisions, and version control with full audit traceability.
 </li>
 <li>
 Prepare and manage transmittals and submittals to and from clients, partners, and other stakeholders as directed, track responses and due dates.
 </li>
 <li>
 Enforce document control procedures, standards, and naming conventions.
 </li>
 <li>
 Generate document reports that assist in managing workflow, status reports, and key performance metrics.
 </li>
 <li>
 Coordinate with Engineering, Project Controls, Learning and Development, IT, Construction, Quality, and external stakeholders to resolve document issues.
 </li>
 <li>
 Support project closeout, including turnover, as-built records, and final archival.
 </li>
 <li>
 Provide system support and guidance to project team members.
 </li>
 <li>
 OPEN TO ALL LOCATIONS NATIONWIDE***
 
 
 
 </li>
 </ul>
 Here's what you'll need
 
 
 <ul>
 <li>
 2 years of document control experience within engineering, construction, or EPC project environments.
 </li>
 <li>
 Experience with electronic document management systems (e.g., Aconex, ProjectWise, Autodesk Construction Cloud/BIM 360, QuickBase, Procore, EIDA, SharePoint, or similar).
 </li>
 <li>
 Strong knowledge of document control processes, revision management, Specifications, and transmittal workflows.
 </li>
 <li>
 High diligence with the ability to manage large volumes of documents and competing priorities.
 </li>
 <li>
 Proficiency in Microsoft Office Products
 
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience supporting large, multidisciplinary engineering projects or joint ventures.
 </li>
 <li>
 Familiarity with ISO 900
 </li>
 <li>
 Exposure to BIM deliverables and model-related documentation.
 </li>
 <li>
 Associate or bachelor&rsquo;s degree, or Experience in Engineering, Construction Management, or a related field, or equivalent experience.
 
 
 
 </li>
 </ul>
 Work Environment
 
 
 Office, hybrid, or remote based depending on project requirements. Occasional travel may be required. Shift may require a 3PM-11PM work schedule.
 
 
 Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision and basic life insurance, 401(k) plan, paid time off (allocated plans start date 17 days per calendar year), seven paid holidays, and caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits.
 
 
 The base salary range for this position is $40,800.00 to $71,300.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.
 
 
 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on May 08, 2026. This position will be open for at least 3 days.
 
 
 We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.
 
 
 Your application experience is important to us, and we&rsquo;re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.
</div>

Document Control Specialist (39436)

AECOM

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us. 
Job Description 
<ul><li>
Maintain and control all project documents, drawings, and correspondence in accordance with company procedures.</li><li>
Ensure proper document numbering, filing, tracking, and distribution systems are maintained.</li><li>
Receive, register, and distribute incoming and outgoing documents.</li><li>
Maintain updated logs for: Drawings RFIs Submittals NCRs Material approvals Technical submissions Correspondence</li><li>
Ensure only latest approved revisions of drawings and documents are available at site.</li><li>
Coordinate with engineers, consultants, contractors, and project teams for document submissions and approvals.</li><li>
Upload and manage documents through client systems and EDMS platforms.</li><li>
Track pending submissions and follow up for approvals and responses.</li><li>
Maintain hard copy and electronic filing systems for easy retrieval of records.</li><li>
Prepare transmittals for document submissions and distribution.</li><li>
Archive superseded and obsolete documents according to project procedures.</li><li>
Ensure confidentiality and security of project records and company documents.</li><li>
Assist project team in preparation of reports, presentations, and project documentation.</li><li>
Support QA/QC team in maintaining quality records and inspection documents.</li><li>
Maintain accurate records of shop drawings, method statements, and material submittals.</li><li>
Coordinate document flow between site office, head office, consultant, and client.</li><li>
Prepare weekly and monthly document status reports.</li><li>
Ensure compliance with project document control procedures and ISO standards.</li><li>
Monitor deadlines for submissions and maintain document turnaround tracking.</li><li>
Assist during audits by providing required documentation and records.</li><li>
Maintain attendance records, staff documents, and administrative files if required.</li><li>
Ensure all handover documents and close-out records are properly compiled and archived.</li></ul> 

Qualifications 
<ul><li>
Diploma or Bachelor&rsquo;s Degree in a relevant field</li><li>
Minimum 7+ years of experience as a Document Controller on UAE infrastructure projects (DM, RTA, or similar)</li><li>
Strong knowledge of document control processes, including drawings, RFIs, submittals, NCRs, and material approvals</li><li>
Experience managing EDMS/Aconex, document tracking, transmittals, and revision control</li><li>
Ability to ensure latest approved documents are maintained and properly distributed</li><li>
Proven coordination skills with engineers, consultants, and contractors</li><li>
Experience supporting QA/QC documentation and maintaining project records</li><li>
Proficient in MS Office with strong organizational and communication skills</li></ul> 

Additional Information<div></div> 
At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment. 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

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