document control coordinator

NAFFCO Fire Fighting Equipment Safety Systems

Job Vacancy: Administrative AssistantJob DescriptionWe are seeking a highly organized and detail-oriented Administrative Assistant to support day-to-day office operations. The ideal candidate will assist with administrative tasks, maintain records, coordinate schedules, and ensure smooth communication across departments.Key Responsibilities<ul><li>Provide administrative and clerical support to the team</li><li>Manage phone calls, emails, and correspondence</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare reports, documents, and presentations</li><li>Maintain and organize files and records (physical and digital)</li><li>Assist with office coordination and general operations</li><li>Support other administrative tasks as required</li></ul>Qualifications and Requirements<ul><li>Diploma or Bachelor&rsquo;s degree preferred (relevant field is an advantage)</li><li>Previous experience in an administrative or office support role is preferred</li><li>Strong organizational and time‑management skills</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Good communication and interpersonal skills</li><li>Ability to work independently and as part of a team</li><li>Attention to detail and ability to handle confidential information</li><li>Fresher is also welcome to apply</li><li>Can join immediately</li></ul>How to ApplyInterested candidates may submit their resume to qa.hrcoordinator@naffco.com with the subject line &ldquo;Application for Administrative Assistant.&rdquo;Pay: QAR1,000.00 - QAR2,000.00 per monthWork Location: In person

Administrative Assistant Cum Document Control Coordinator

Talaat Moustafa Group Saudi

<div>
 
 
 Job Summary:
 
 
 
 
 
 
 Document Controller is responsible for managing, organizing, and maintaining all project and property-related documents to ensure accuracy, accessibility, and compliance with company and industry standards. This role supports engineering, construction, operations, and management teams by ensuring proper document flow and control throughout the lifecycle of real estate projects.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 <ul>
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 Establish, implement, and maintain document control procedures for all real estate and construction projects.
 </li>
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 Organize and manage electronic and hard-copy documentation, including contracts, drawings, permits, reports, and correspondence.
 </li>
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 Ensure all documents are properly reviewed, approved, and distributed to relevant stakeholders.
 </li>
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 Maintain an up-to-date filing system for technical documents, project records, and property files.
 </li>
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 Archive obsolete documents according to company policies while ensuring easy retrieval when needed.
 </li>
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 Monitor document versions to prevent duplication or outdated information circulation.
 </li>
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 Coordinate document exchange between internal teams (engineering, technical, projects, operations) and external parties (consultants, contractors, authorities).
 </li>
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 Ensure timely delivery and acknowledgment of controlled documents.
 </li>
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 Respond to document requests from team members and management promptly.
 </li>
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 Maintain document registers, logs, and tracking systems to monitor document status, revisions, and approvals.
 </li>
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 Update databases and document control software with accuracy and attention to detail.
 </li>
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 Report discrepancies, missing documents, or delays to supervisors or project managers.
 </li>
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 Ensure documentation complies with company policies, project requirements, and regulatory standards.
 </li>
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 Conduct periodic audits of document control processes and recommend improvements.
 </li>
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 Support preparation of documentation for inspections, audits, and handover packages.
 </li>
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 Assist in preparing project documentation such as submittals, transmittals, RFIs, and close-out materials.
 </li>
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 Support property management teams with document handling related to leases, maintenance, contracts, and facility operations.
 </li>
 <li>
 Prepare reports, summaries, and administrative support documents as required.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Engineering, or related field.
 </li>
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 5+ years of experience in document control, preferably within real estate, construction, or engineering environments.
 </li>
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 Strong knowledge of document control standards, filing systems, and documentation procedures.
 </li>
 <li>
 Proficiency in MS Office and document control software (DMS, Aconex, SharePoint, etc.).
 </li>
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 Excellent organization, attention to detail, and time management skills.
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 Strong communication abilities and the ability to work with multiple teams.
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 Ability to handle sensitive and confidential information.
 </li>
 </ul>
 
 
</div>

Document Controller

MOSANADA FMS

Job Title: Document Controller Location: Doha, QatarJob Summary: We are seeking a highly organized and detail-oriented Document Controller to join our team in Qatar. The ideal candidate will be responsible for managing, tracking, and maintaining company documents while ensuring accuracy, quality, and compliance with company standards. Candidates with Facility Management (FM) experience will be given preference.Key Responsibilities:<ul><li>Manage and maintain all controlled documents (soft and hard copies)</li><li>Ensure proper document filing, version control, and distribution</li><li>Track and update document logs, registers, and databases</li><li>Coordinate with different departments for document submission and approvals</li><li>Ensure compliance with company and project documentation procedures</li><li>Maintain confidentiality and security of sensitive documents</li></ul>Requirements:<ul><li>Bachelor&rsquo;s Degree in a relevant field</li><li>Minimum 3 years of experience as a Document Controller</li><li>Preferably with Facility Management (FM) experience</li><li>Knowledge of document control systems and procedures</li><li>Proficient in MS Office and document management software</li><li>Excellent organizational and communication skills</li></ul>Pay: From QAR1.00 per monthApplication Question(s):<ul><li>What is your notice period?</li><li>How many years of experience do you have?</li><li>What is your expected salary?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Work Location: In person

Seaworks Co

We are seeking a detail-oriented Document Controller to manage and maintain company documentation across all departments. The role involves tracking incoming and outgoing documents, ensuring proper filing and version control, and supporting compliance with company policies and ISO standards.Key Responsibilities:<ul><li>Manage and maintain all company documents (digital and physical) across departments</li><li>Track and monitor all incoming and outgoing documents</li><li>Ensure proper document control, filing, and version control processes</li><li>Organize, archive, and retrieve documents efficiently</li><li>Ensure compliance with internal policies, procedures, and ISO standards (e.g., ISO 9001)</li><li>Identify gaps in documentation processes and support improvements</li><li>Coordinate with departments for timely document submissions and updates</li><li>Maintain confidentiality and document security</li></ul>Requirements:<ul><li>Proven experience as a Document Controller in a corporate environment</li><li>Familiarity with ISO standards, especially document control requirements</li><li>Strong knowledge of document management systems</li><li>Excellent organizational and attention-to-detail skills</li><li>Proficiency in MS Office and document control tools</li><li>Good communication and coordination skills</li></ul>Job Type: Full-timePay: QAR4,000.00 - QAR5,000.00 per monthApplication Question(s):<ul><li>Are you available to join immediately</li></ul>Work Location: In person

Pigeon

Immediate Hiring ! Urgent !!DOCUMENT CONTROLLER (QAQC Deptt.)Minimum Requirement for Document Controller&middot; Should have Civil Engineering Degree or Equivalent.&middot; Should have well versed/expert in ACONEX and APMS. Manage and maintain document control system. Ensure accurate tracking and organization of project documentation.&middot; Should have ASHGHAL Projects (Roads &amp; Infrastructures) experience. At least 5-7 years&rsquo; experience required.&middot; Manage and control all project documents (incoming/outgoing) in line with project procedures.&middot; Maintain document control systems to ensure proper filing, tracking and retrieval.&middot; Review documents for accuracy, format and compliance before submission.&middot; Should have good experience in RFI (Request for Information) process. Track document status (submittals, IRs, RFIs, drawings, approvals) and ensue timely follow up.&middot; Coordinate with project QAQC teams, consultant and subcontractors on document submissions and approvals.&middot; Prepare reports on document status and project documentation progress.&middot; Support Audits on maintaining complete and organized records.&middot; Ensure compliance with company standards and client requirements.&middot; Proficient in COMPUTER SKILLS (MS Word, Excel, Outlook) and Data Entry Software.&middot; Should have own valid QID (FREELANCER).&middot; Should be locally available in Qatar.&middot; Work Location : Doha, QatarPreferred Ashghal approved/experience candidates.Please apply with updated CV and certificate at dohahire24@gmail.comJob Type: Full-timePay: QAR6,000.00 - QAR6,500.00 per monthWork Location: In person

DOCUMENT CONTROLLER (QAQC Deptt.)

Eaton

Join Our Team at Eaton: Empowering Tomorrow, Today! Eaton has been a key player in the Middle East for 40 years. In July 2024, we announced the construction of a new sustainable campus in Dubai , which will bring together our commercial, manufacturing, and support functions, providing room for future growth. About Us: Eaton is a power management company where we provide energy-efficient solutions that help our customers effectively manage electrical, hydraulic and mechanical power more efficiently, safely and sustainably. Eaton is dedicated to improving the quality of life and the environment through the use of power management technology and services. Eaton has approximately 96,000 employees and sells products to customers in more than 175 countries. Eaton is seeking a highly organised and detail driven Engineering Document Controller to support the Data Centre Design and Engineering Team. This role is responsible for managing, controlling, and maintaining all engineering documentation and ensuring accuracy, traceability, and compliance throughout the project lifecycle. The successful candidate will coordinate document workflows, uphold document control standards, and enable efficient collaboration between engineering, tendering, project execution, and client teams. What you&rsquo;ll do: Document Control &amp; Management: <ul><li>Establish, implement, and maintain document control procedures aligned with internal standards and industry best practices.</li><li>Manage the registration, storage, distribution, and revision control of all engineering documents, including drawings, specifications, reports, and schedules.</li><li>Ensure proper formatting, naming conventions, version management, and metadata consistency across all controlled documents.</li><li>Oversee the timely issuance, tracking, and retrieval of engineering deliverables.</li></ul>Workflow Coordination: <ul><li>Coordinate document workflows between design engineers, project managers, clients, and suppliers.</li><li>Monitor review and approval cycles to ensure documents progress smoothly and meet project deadlines.</li><li>Maintain controlled communication channels for document submissions, clarifications, and transmittals.</li></ul>Compliance &amp; Standards: <ul><li>Ensure all documentation complies with internal procedures and relevant industry standards (e.g., ISO 9001).</li><li>Support internal and external audits by providing accurate and organised documentation records.</li><li>Maintain confidentiality and controlled access to sensitive engineering information.</li></ul>Systems Administration: <ul><li>Administer document control platforms and tools (e.g., SharePoint, BIM 360 ACC, Procore, or equivalent).</li><li>Support users with system queries and ensure consistent application of document control protocols.</li><li>Develop and maintain document control logs, registers, templates, and process documentation.</li></ul>Reporting &amp; Continuous Improvement: <ul><li>Generate regular reports covering document status, outstanding reviews, upcoming deliverables, and compliance metrics.</li><li>Identify process inefficiencies and drive improvements in document control workflows.</li><li>Promote best practices and support training for engineering teams on document control procedures.</li></ul>Qualifications: Bachelor&rsquo;s Electrical or Mechanical engineering degree Experience in Engineering Administration, Document Control, or a related discipline. Minimum 5 years of document control experience within an engineering, construction, or technical project environment. Skills: Demonstrated expertise in managing engineering drawings and technical documentation. Strong understanding of document control standards, workflows, and quality systems (e.g., ISO 9001). Proficiency with document control and collaboration platforms (e.g., SharePoint, Procore, BIM 360/ACC, ProjectWise). Exceptional attention to detail, organisation, and accuracy. Strong communication and interpersonal skills, with the ability to work across multidisciplinary teams. Ability to work under pressure and manage multiple document streams within tight deadlines. #LI-SA2 Why join Eaton: Competitive compensation and benefits, aligned with your experience and impact. Opportunity to work on challenging, high‑impact projects within a dynamic and collaborative team environment. Your aspirations matter &ndash; Eaton actively supports internal mobility and promotes from within whenever possible. Your growth matters &ndash; We invest in long‑term development through continuous learning, upskilling, and global programs via Eaton University. Your contributions matter &ndash; Reliability, safety, efficiency, and sustainability are at the heart of what we do, driving meaningful impact on people&rsquo;s lives and the environment. Your wellbeing matters &ndash; Health, safety, and wellness are a priority. At Eaton, wellbeing goes beyond programs, empowering employees with the tools and environment to thrive. Living and Working in Dubai: Dubai is a vibrant, cosmopolitan city known for its modern architecture, luxurious lifestyle, and rich cultural heritage. Living and working in Dubai offers an exceptional quality of life with world-class amenities, a safe environment, and a thriving expatriate community. Experience a dynamic blend of work and leisure in one of the world&rsquo;s most exciting cities. Ready to make a difference? Join Eaton&rsquo;s Dubai Team and be part of a company shaping the future of sustainable manufacturing and power management! We are committed to ensuring equal employment opportunities for job applicants and employees. Our recruitment processes use balanced selection criteria and avoid unlawful discrimination against applicants on the basis of their age, colour, disability, marital status, national origin, gender, gender identity, genetic information, race or racial origin, religion, sexual orientation or any other status protected or required by law. Job Types: Full-time, Permanent Work Location: In person

Document Controller Engineer

Omrania

<div>Company Description 
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis has long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
Job Description 
We are seeking a highly organized and efficient Document Controller (Saudi National) to join our site supervision team in Riyadh. You will play a crucial role in managing and controlling project documentation for our construction and engineering initiatives.<ul><li>
Manage and maintain project documents using the document management system</li><li>
Ensure all project documentation is properly filed, indexed, and easily retrievable</li><li>
Review incoming and outgoing documents for completeness and accuracy</li><li>
Coordinate document distribution to relevant project stakeholders</li><li>
Track document revisions and maintain version control</li><li>
Generate regular reports on document status and project progress</li><li>
Assist in the development and implementation of document control procedures</li><li>
Liaise with project teams to ensure timely submission and processing of documents</li><li>
Provide training and support to team members on document control processes</li><li>
Maintain confidentiality and security of sensitive project information</li></ul> 

Qualifications 
<ul><li>
Bachelor's Degree in Business Administration, Information Management, or related field</li><li>
Proficiency in using EDMS system (Aconex) document management systems and Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>
Strong knowledge of document control processes, best practices, and industry standards</li><li>
Excellent organizational and time management skills with a keen attention to detail</li><li>
Ability to work efficiently in a fast-paced environment and manage multiple priorities</li><li>
Strong communication and interpersonal skills</li><li>
Experience with database management and data entry</li><li>
Familiarity with filing and archiving systems</li><li>
Knowledge of relevant industry regulations and standards</li><li>
Ability to work independently and as part of a team</li></ul></div>

Document Controller (Saudi National)

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Administrative Assistant Cum Document Control Coordinator

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DOCUMENT CONTROLLER (QAQC Deptt.)

Document Controller Engineer

Document Controller (Saudi National)