document control coordinator

Bloom Holding

<div>
 Admin Coordinator with experience in the Design Department
 
 
 Job purpose:
 
 
 Responsible for all administration and document control for the department through all stages of Architecture and Interior design. Administration tasks, maintaining organized and updated documents using document management software where required, coordinate internal and external resources to expedite workflow and provide administrative support to senior leaders.
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Deliver effectively on all administrative tasks including preparing communications such as memos, emails, invoices, reports, travel itinerary&rsquo;s and perform bookkeeping.
 </li>
 <li>
 Handling office tasks such as generating reports, issuing purchase orders, following up on payments to vendors, setting up for meetings, and reordering supplies.
 </li>
 <li>
 Coordinating with and supporting the design team with all documentation requirements including printing and distributing documents as needed.
 </li>
 <li>
 Establishing via direct input documentation systems and its maintenance/control. This will involve creating a customized system where none may exist for all design-related documents.
 </li>
 <li>
 Sorting, storing and retrieving electronic and hard copy documents on behalf of the company and industry professionals.
 </li>
 <li>
 Serve as the eyes and ears of the office, providing information, coordinating requests, assisting the team, contact database, employee list, and inventories.
 </li>
 <li>
 File documents in physical and digital records and ensure appropriate storage.
 </li>
 <li>
 Creating templates for documents, file types, and document databases.
 </li>
 <li>
 Filing and archiving relevant documentation including clean up of duplicates and errors.
 
 
 </li>
 </ul>
 Qualifications and Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree (Project management qualification will be an advantage)
 </li>
 <li>
 Proven ability to independently establish a documentation system (non-software based)
 </li>
 <li>
 Knowledge of Electronic Document Management Systems (EDMS)
 </li>
 <li>
 UAE experience in a similar role with a Developer is essential.
 </li>
 <li>
 Proficient typing and editing skills, MS Excel &amp; Word, PPT (basic autocad knowledge an advantage)
 </li>
 </ul>
</div>

Admin Coordinator

Omada Rail Systems

<div><ul><li>Design &amp; Engineering
</li></ul><ul><li>Permanent Contract
</li></ul><ul><li>Mid-Senior Level
</li></ul><ul><li>Dubai</li></ul></div>
 <div>About Us 
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
About the Role 
Egis is seeking a highly organized, proactive, and technically proficient QA/QC Coordinator to lead and continuously enhance document control operations across major infrastructure programmes in the MESA region. This role goes beyond routine checking, Egis requires an expert capable of designing, implementing, configuring, and administering full EDMS/CDE ecosystems such as Bentley ProjectWise, Autodesk Construction Cloud (ACC), Aconex and SharePoint.
The Document Control Manager will collaborate closely with project managers, technical disciplines, and client representatives. This role ensures that workflows, approvals, submissions, and information exchange processes are secure, compliant, and aligned with Egis&rsquo; global best-practice standards.
Key Responsibilities<ul><li>
Establish, manage, and refine document control procedures, policies, and standards for capturing, storing, sharing, and distributing project information.</li><li>
Promote strong management practices and deliver training to project teams on document control systems, processes, and compliance requirements.</li><li>
Serve as the primary administrator for EDMS environments including ProjectWise, ACC Aconex and SharePoint.</li><li>
Configure metadata templates, folder structures, workflows, permissions, roles and automated approval processes.</li><li>
Create/deactivate users, manage access rights, and maintain secure permission groups.</li><li>
Develop project-specific workflows and automation rules aligned with engineering, construction and client requirements.</li><li>
Monitor system functionality and performance; troubleshoot issues and coordinate resolutions.</li><li>
Ensure EDMS platforms operate optimally across all project phases and teams.</li><li>
Maintain technical support documentation, user guides, and best-practice references.</li><li>
Ensure documentation complies with project standards, contractual requirements, as per ISO standards.</li><li>
Conduct internal compliance audits and issue reports identifying risks, gaps and corrective actions.</li><li>
Oversee the full lifecycle of project submissions including drawings, RFIs, technical submittals, permits, change requests, NCRs, TQs and other deliverables.</li><li>
Track submission deadlines, expedite overdue items and coordinate reviews with all stakeholders. Maintain high accuracy of logs, registers and audit trails.</li><li>
Prepare weekly and monthly dashboards, KPIs and compliance metrics.</li><li>
Review and validate project data, ensuring accuracy across all registers and reporting tools.</li><li>
Maintain organised digital and hard-copy archives aligned with retention schedules.</li><li>
Oversee document close-out, handover deliverables and record packages (O&amp;M manuals, as-builts, asset information models, etc.).</li></ul> 
What do we need from you 
<ul><li>
Bachelor&rsquo;s degree in Information Management, Engineering, Construction Management or related field.</li><li>
Additional certifications in Document Control, Information Management (ISO 19650), or EDMS tools are an advantage.</li><li>
8&ndash;10+ years&rsquo; experience in document control for large-scale engineering or construction projects.</li><li>
Strong track record developing, implementing and managing EDMS/CDE solutions across multiple contracts and stakeholders.</li><li>
Advanced proficiency in ProjectWise, ACC, Aconex, SharePoint</li><li>
Strong knowledge of ISO standards</li><li>
Experience preparing audit records, compliance documentation and workflow SOPs.</li><li>
Thorough understanding of file naming conventions, revision control and metadata frameworks.</li><li>
Excellent communication, coordination and stakeholder-management skills.</li><li>
Strong analytical mindset with high attention to detail and accuracy.</li><li>
Familiarity with local project delivery requirements, regulatory frameworks and client expectations.</li><li>
Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).</li></ul></div>

QA/QC Coordinator - Infrastructure Design

Egis Group

<div>Company Description 
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
Job Description 
Egis is seeking a highly organized, proactive, and technically proficient QA/QC Coordinator to lead and continuously enhance document control operations across major infrastructure programmes in the MESA region. This role goes beyond routine checking, Egis requires an expert capable of designing, implementing, configuring, and administering full EDMS/CDE ecosystems such as Bentley ProjectWise, Autodesk Construction Cloud (ACC), Aconex and SharePoint.
The Document Control Manager will collaborate closely with project managers, technical disciplines, and client representatives. This role ensures that workflows, approvals, submissions, and information exchange processes are secure, compliant, and aligned with Egis&rsquo; global best-practice standards.
Key Responsibilities<ul><li>
Establish, manage, and refine document control procedures, policies, and standards for capturing, storing, sharing, and distributing project information.</li><li>
Promote strong management practices and deliver training to project teams on document control systems, processes, and compliance requirements.</li><li>
Serve as the primary administrator for EDMS environments including ProjectWise, ACC Aconex and SharePoint.</li><li>
Configure metadata templates, folder structures, workflows, permissions, roles and automated approval processes.</li><li>
Create/deactivate users, manage access rights, and maintain secure permission groups.</li><li>
Develop project-specific workflows and automation rules aligned with engineering, construction and client requirements.</li><li>
Monitor system functionality and performance; troubleshoot issues and coordinate resolutions.</li><li>
Ensure EDMS platforms operate optimally across all project phases and teams.</li><li>
Maintain technical support documentation, user guides, and best-practice references.</li><li>
Ensure documentation complies with project standards, contractual requirements, as per ISO standards.</li><li>
Conduct internal compliance audits and issue reports identifying risks, gaps and corrective actions.</li><li>
Oversee the full lifecycle of project submissions including drawings, RFIs, technical submittals, permits, change requests, NCRs, TQs and other deliverables.</li><li>
Track submission deadlines, expedite overdue items and coordinate reviews with all stakeholders. Maintain high accuracy of logs, registers and audit trails.</li><li>
Prepare weekly and monthly dashboards, KPIs and compliance metrics.</li><li>
Review and validate project data, ensuring accuracy across all registers and reporting tools.</li><li>
Maintain organised digital and hard-copy archives aligned with retention schedules.</li><li>
Oversee document close-out, handover deliverables and record packages (O&amp;M manuals, as-builts, asset information models, etc.).</li></ul> 

Qualifications 
<ul><li>
Bachelor&rsquo;s degree in Information Management, Engineering, Construction Management or related field.</li><li>
Additional certifications in Document Control, Information Management (ISO 19650), or EDMS tools are an advantage.</li><li>
8&ndash;10+ years&rsquo; experience in document control for large-scale engineering or construction projects.</li><li>
Strong track record developing, implementing and managing EDMS/CDE solutions across multiple contracts and stakeholders.</li><li>
Advanced proficiency in ProjectWise, ACC, Aconex, SharePoint</li><li>
Strong knowledge of ISO standards</li><li>
Experience preparing audit records, compliance documentation and workflow SOPs.</li><li>
Thorough understanding of file naming conventions, revision control and metadata frameworks.</li><li>
Excellent communication, coordination and stakeholder-management skills.</li><li>
Strong analytical mindset with high attention to detail and accuracy.</li><li>
Familiarity with local project delivery requirements, regulatory frameworks and client expectations.</li><li>
Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).</li></ul></div>

JASARA PMC

JASARA PMC is seeking a highly organized and detail-oriented Document Controller to join our team. In this essential role, you will be responsible for the effective management and control of project documentation throughout its lifecycle. Your primary tasks will include organizing and maintaining document control systems, ensuring the accuracy and consistency of documents, and facilitating the distribution of documentation to relevant stakeholders. You will collaborate with project teams to maintain compliance with regulatory requirements and company policies. The ideal candidate will have previous experience in document control, excellent communication skills, and the ability to efficiently manage multiple tasks.
 
Requirements: 
<ul>
<li>Proven work experience as a Document Controller or in a similar role</li>
<li>Familiarity with document management systems</li>
<li>Strong attention to detail and accuracy</li>
<li>Excellent organizational and time management skills</li>
<li>Proficient in Microsoft Office Suite and document control software</li>
<li>Ability to handle sensitive and confidential information</li>
<li>Strong communication and interpersonal skills</li>
<li>Bachelor's degree in a relevant field is preferred</li>
</ul>

Document Controller

xyz designers.com

Job PurposeTo manage, control, and maintain all project documentation in a structured and efficient manner at the site level. Ensures that drawings, technical documents, correspondence, and submittals are properly received, recorded, distributed, and archived in line with XYZ Designers DMCC&rsquo;s document management standards and client requirements.Key ResponsibilitiesA. Document Control Management<ul><li>Maintain an accurate and up-to-date document control system for all incoming and outgoing documentation at site level.</li><li>Ensure all project documentation is handled with strict confidentiality and in accordance with company policies. Prevent unauthorized access, sharing, or disclosure of sensitive documents.</li></ul>B. Document Distribution<ul><li>Ensure timely distribution of drawings, submittals, and correspondence to relevant project stakeholders.</li></ul>C. Records &amp; Filing<ul><li>Ensure all project documentation is regularly backed up, and establish and maintain both electronic and hard copy filing systems in accordance with project and company procedures.</li></ul>D. Tracking &amp; Reporting<ul><li>Ensure that the company&rsquo;s standard Master Document Register/Tracking Log is consistently used and regularly updated to reflect the latest document status and revisions.</li><li>Generate periodic document control reports.</li></ul>E. Coordination &amp; Communication<ul><li>Liaise with consultants, contractors, and project teams to ensure efficient document flow.</li></ul>F. Compliance &amp; Quality<ul><li>Ensure documentation complies with company QA/QC standards and project requirements.</li><li>Ensure that company standard submittal forms are being used during the submission process</li></ul>Required Qualifications<ul><li>Education: Bachelor&rsquo;s Degree in Administration, Engineering, or related field</li><li>Professional Certifications: Certification in Document Control or Quality Management</li><li>Experience: 3&ndash;5 years of experience in document control, preferably in construction or design consultancy projects</li><li>Technical Skills: Proficiency in Aconex, EDMS, or similar document management systems; MS Office proficiency</li><li>Soft Skills / Competencies: Strong organizational skills, attention to detail, communication, and teamwork</li></ul>Job Type: Full-time

IOCC

Position SummaryThe Document Controller is responsible for managing, organizing, and controlling all project-related documentation to ensure accuracy, quality, version control, and timely accessibility. The role ensures compliance with company procedures, client requirements, and regulatory standards.Key ResponsibilitiesDocument Management<ul><li>Maintain and control all incoming and outgoing documents (technical, contractual, HSE, quality, vendor documents, drawings, submittals, etc.).</li><li>Implement and follow the Document Control procedures, numbering systems, and filing protocols.</li><li>Ensure proper version control, tracking, and distribution of documents to relevant stakeholders.</li><li>Upload, track, and monitor documents in Document Management Systems (DMS) such as Aconex, EDMS, Procore, SmartPlant, or SharePoint.</li><li>Manage transmittals, submittals, and correspondence logs.</li></ul>Quality &amp; Compliance<ul><li>Ensure all documents comply with company standards and client specifications.</li><li>Maintain document confidentiality and security.</li><li>Conduct regular audits to verify the accuracy and completeness of documentation.</li></ul>Coordination &amp; Communication<ul><li>Coordinate with project teams, engineering, procurement, construction, and QA/QC departments for timely submission and retrieval of documents.</li><li>Communicate document-related issues or delays to management.</li><li>Interface with clients and subcontractors for document submissions and approvals.</li></ul>Reporting<ul><li>Generate daily, weekly, and monthly document status reports.</li><li>Track pending approvals, overdue documents, and revision histories.</li></ul>Qualifications &amp; Experience<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Engineering, or a related field.</li><li>3&ndash;7 years of relevant experience in document control, preferably in oil &amp; gas, EPC, or construction projects.</li><li>Proficiency in Document Management Systems (Aconex, Procore, SharePoint, EDMS, etc.).</li><li>Strong knowledge of ISO standards and project documentation practices.</li><li>Excellent MS Office skills (Excel, Word, PDF management tools).</li></ul>Skills &amp; Competencies<ul><li>Strong organizational and time-management abilities.</li><li>High attention to detail and accuracy.</li><li>Ability to handle large volumes of documents with proper tracking.</li><li>Strong communication and coordination skills.</li><li>Ability to work under pressure and meet tight deadlines.</li></ul>Additional Requirements<ul><li>Must maintain strict confidentiality of sensitive project documents.</li><li>Ability to work in multicultural and fast-paced project environments.</li><li>Familiarity with engineering drawings and technical documentation is an advantage.</li></ul>Job Types: Full-time, PermanentPay: RO300.000 - RO350.000 per month

Vrinda Global

<div>
 
 
 Greetings! Hope you are doing great.
 
 
 
 
 
 
 
 Job Title: Document Controlle
 
 
 
 
 Experience Required:
 
 
 <ul>
 <li>
 Minimum
 
 5 years of experience
 
 in similar projects.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 
 English proficiency certificate / IELTS minimum 5.5 points
 
 </li>
 </ul>
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage and control all project documentation (incoming and outgoing).
 </li>
 <li>
 Maintain accurate records in the document management system (DMS).
 </li>
 <li>
 Ensure timely distribution of documents to relevant stakeholders.
 </li>
 <li>
 Track document status, revisions, and approvals.
 </li>
 <li>
 Coordinate with consultants, contractors, and internal teams.
 </li>
 <li>
 Prepare regular reports on document progress and pipeline updates.
 </li>
 <li>
 Maintain version control and ensure confidentiality of all records.
 </li>
 </ul>
 
 
 Skills &amp; Competencies:
 
 
 <ul>
 <li>
 Strong knowledge of document control processes.
 </li>
 <li>
 Experience with DMS tools (Aconex, SharePoint, Primavera, etc.).
 </li>
 <li>
 Excellent communication and coordination skills.
 </li>
 <li>
 High attention to detail and accuracy.
 </li>
 <li>
 Ability to manage high-volume documentation effectively.
 </li>
 </ul>
 
 
 Additional Requirements:
 
 
 <ul>
 <li>
 Availability to join as per project needs.
 </li>
 <li>
 Strong organizational and time-management skills.
 </li>
 <li>
 
 Must have water pipeline experience
 
 </li>
 </ul>
 
 
 
 
 
 If interested, please shoot me an email.-sneha.tuli@vrindaglobal.com
 
 
 
 
</div>

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