document control coordinator

Saipem

<div>
 
 Saipem
 
 is a global leader in the engineering and construction of major projects for the energy and infrastructure sectors, both offshore and onshore. Saipem is &ldquo;One Company&rdquo; organized into business lines:
 
 Asset Based Services
 
 ,
 
 Drilling
 
 ,
 
 Energy Carriers
 
 ,
 
 Offshore Wind
 
 ,
 
 Sustainable Infrastructures
 
 ,
 
 Robotics &amp; Industrialized Solutions
 
 . Always oriented towards technological innovation, the company&rsquo;s purpose is &ldquo;
 
 Engineering for a sustainable future
 
 &rdquo;. As such Saipem is committed to supporting its clients on the energy transition pathway towards Net Zero, with increasingly digital means, technologies and processes geared for environmental sustainability. Listed on the Milan Stock Exchange, it is present in more than
 
 50 countries
 
 around the world and employs about
 
 30,000 people of over 130 nationalities
 
 .
 
 
 
 Purpose Of The Position
 
 
 
 As
 
 Document Controller
 
 you will respond/report to the
 
 Lead DCC / Project Control Manager
 
 and be part of
 
 our company&rsquo;s various projects
 
 within the
 
 Project Control Department.
 
 
 
 
 How can you support us? Here are below your responsibilities:
 
 
 
 
 Mission
 
 
 
 <ul>
 <li>
 Execute document management workflow both in Home Office, Construction sites and Fabrication Yards in accordance with methods and procedure and using Saipem's tools
 
 
 </li>
 </ul>
 
 Tasks
 
 
 
 <ul>
 <li>
 Organize and update Document Registers (both Saipem and Vendors) and Master Data List activities
 </li>
 <li>
 Check quality of document list status, workflows, internal distribution, transmittals, etc.
 </li>
 <li>
 Check formal quality of the documents before uploading into EDMS
 </li>
 <li>
 Ensure tempestive submission and receipt of documents and proper archiving
 </li>
 <li>
 Upload documentation and transmittal to EDMS
 </li>
 <li>
 Assist in vendor documentation management
 </li>
 <li>
 Assist in system management of Client / Vendor comments and related responses
 </li>
 <li>
 Upload Project Templates and Contractual Documentation into the system
 </li>
 <li>
 Control or assist in workflows management and document distribution
 </li>
 <li>
 Control or assist in linking document to activities, to purchase request/order, to plant structure, etc.
 </li>
 <li>
 Control documentation formal correctness
 </li>
 <li>
 Support the Project Manager and the Risk Owners in minimizing risk impacts and maximizing opportunities identified within the Project
 </li>
 <li>
 Support in defining, organizing and managing the Final Project documents handover to the Client
 
 
 </li>
 </ul>
 What are we looking for?
 
 
 
 Education
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Engineering, Business Administration, Information Management, or a related discipline (Equivalent professional experience in EPC project environments may be considered)
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 Minimum 6+ years of experience as a Document Control Coordinator (DCC) or Project Document Controller within Oil &amp; Gas, EPC, or large multidisciplinary projects
 </li>
 <li>
 Proven experience supporting engineering, procurement, construction, and commissioning phases of EPC projects
 </li>
 <li>
 Demonstrated experience managing Client and Vendor documentation in compliance with contractual and project requirements
 
 
 </li>
 </ul>
 
 Languages
 
 
 
 <ul>
 <li>
 Proficient in English (written and spoken)
 </li>
 <li>
 Ability to communicate effectively with multinational teams, Clients, and Vendors
 
 
 </li>
 </ul>
 
 Technical Skills / Knowledge
 
 
 
 <ul>
 <li>
 Strong knowledge of EPC Project Document Management processes and document lifecycle control
 </li>
 <li>
 Familiarity with Project Execution Plans (PEP), Document Management Plans (DMP), and Quality Management Systems
 </li>
 <li>
 Solid understanding of contractual documentation requirements, document numbering, revision control, and transmittal management
 </li>
 <li>
 Experience in managing document interfaces across Engineering, Procurement, Construction, and Vendors
 </li>
 <li>
 Knowledge of project close-out documentation and final handover dossiers
 
 
 </li>
 </ul>
 
 IT Skills
 
 
 
 <ul>
 <li>
 Microsoft Office Suite
 </li>
 <ul>
 <li>
 Advanced Excel (pivot tables, formulas, tracking logs, status dashboards)
 </li>
 <li>
 Word (formatting, document templates)
 </li>
 <li>
 PowerPoint (project reporting and presentations)
 </li>
 <li>
 Outlook (professional communication and workflow coordination)
 </li>
 </ul>
 <li>
 Electronic Document Management Systems (EDMS)
 </li>
 <ul>
 <li>
 Strong user experience with EDMS platforms for document control, workflows, approvals, and archiving
 </li>
 <li>
 Ability to manage document uploads, metadata, transmittals, and status reporting within EDMS environments
 
 </li>
 </ul>
 </ul>
 
 What Can We Offer To You
 
 
 
 <ul>
 <li>
 Permanent Contract &ndash; Project-based position
 </li>
 <li>
 Corporate Benefits: We offer a comprehensive benefits package
 </li>
 <li>
 Working Hours: 45 hours (9 hours x 5 days)
 </li>
 <li>
 Our One Saipem Way soft skills model leverages on skills development, career growth, opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals
 </li>
 <li>
 Location: Doha, Qatar (Site)
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 
 We support your development!
 
 Do you feel you might not fit this role perfectly? If you think you can contribute to our business development in the future, don&rsquo;t hesitate to apply anyway through our spontaneous application form!
 
 
 
 We embrace diversity!
 
 At Saipem, we believe that innovation thrives through diversity. Our culture is built on mutual respect, collaboration, inclusion and the belief that our differences drive our progress.
 
 
 
 Safety and Sustainability matter to us!
 
 Operating in difficult and at times extreme situations, the focus is always on the health and safety of people and the preservation of the natural ecosystem.
 
 
 
 Find out more on our career page
 
 
 here
 
 
 
 
 One
 
 vision,
 
 many
 
 paths,
 
 limitless
 
 possibilities.
 
 
 
 PRIVACY POLICY
 
 
 
 In accordance with the Qatar's Personal Data Privacy Protection Law (PDPPL) enacted as Law No. 13 of 2016 (&ldquo;GDPR&rdquo;). All interested candidates (L. 903/03) are invited to consult the privacy policy (art 13, 14, D.Lgs 196/03 and art 13 GDPR 679/16)
 
 
</div>

Document Controller

Bin Odeh Building Contracting LLC

<ul><li>Manage and control all incoming and outgoing documents (hard copy &amp; electronic).</li><li>Maintain proper document registers, filing systems, and project databases.</li><li>Ensure all documents are accurate, up-to-date, and distributed on time.</li><li>Coordinate with engineers, project managers, and subcontractors for document submissions.</li><li>Prepare transmittals, letters, and reports for internal and external communication.</li><li>Ensure compliance with company and project standards for document control.</li><li>Minimum 2&ndash;4 years&rsquo; experience as a Document Controller in the civil construction industry (UAE/GCC experience preferred).</li><li>Strong knowledge of document control systems, MS Office, and EDMS software.</li><li>Excellent organizational and communication skills.</li><li>Ability to work under pressure and meet deadlines.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per monthWork Location: In person

Document Controller - Civil

AM Industries LLC

An Arabic male Document Controller ensures the systematic organization, secure storage, and timely distribution of business and project documents. Performing required paperwork within the department, writing drafts and letters, classifying files, communicating with internal departments and external clients, and fulfilling the duties of an administrative assistant to the department head.Core Responsibilities<ul><li>Document Tracking &amp; Filing: Create, manage, and maintain both physical and electronic filing systems.</li><li>Version Control: Ensure that the most recent revisions of documents, blueprints, and manuals are always available to the right teams.</li><li>Quality Assurance &amp; Compliance: Review files for accuracy and ensure all documentation complies with company policies, regulations, and legal retention standards.</li><li>Head off department assistant: Performing required paperwork within the department, writing drafts and letters, classifying files, communicating with internal departments and external clients, and fulfilling the duties of an administrative assistant to the department head.</li></ul>Key Skills &amp; Requirements<ul><li>Software Proficiency: Strong working knowledge of document tracking and Microsoft Office Suite. [1, 2]</li><li>Organizational Skills: Exceptional ability to track large volumes of files and maintain high attention to detail. [1, 2]</li><li>Communication: Excellent interpersonal skills to coordinate between internal departments, external contractors, and clients. [1, 2]</li><li>Experience: High School Diploma or equivalent, along side 2&ndash;5 years of administrative or document management experience in document.</li><li>Arabic / English speaking.</li><li>Arabic male.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>MANDATORY QUESTION:</li></ul>Are you Arabic male ?<ul><li>MANDATORY QUESTION:</li></ul>What is your nationality?<ul><li>MANDATORY QUESTION:</li></ul>how many years of document control do you have ?Work Location: In person

Document Controller - Arabic Male

MOSANADA FMS

Document Controller (Arabic Speaker)Location: QatarWe are seeking a highly organized and detail-oriented Document Controller (Arabic Speaker) to join our team. The ideal candidate will have a minimum of 5 years of experience in document control, preferably within the Construction or Facilities Management (FM) industry.Key Responsibilities:<ul><li>Manage and maintain document control systems, ensuring accuracy, quality, and integrity of all project and operational documents.</li><li>Control the receipt, distribution, filing, tracking, and archiving of documents and records.</li><li>Ensure all documents are properly classified, updated, and accessible to relevant stakeholders.</li><li>Monitor document revisions and maintain version control.</li><li>Coordinate with project teams, clients, consultants, and subcontractors regarding document submissions and approvals.</li><li>Prepare document status reports and maintain document registers.</li><li>Ensure compliance with company procedures and document control standards.</li></ul>Requirements:<ul><li>Arabic speaker (reading, writing, and speaking).</li><li>Minimum 5 years of experience as a Document Controller.</li><li>Experience in the Construction or Facilities Management (FM) industry is highly preferred.</li><li>Hands-on experience managing document control systems and electronic document management platforms.</li><li>Strong knowledge of document control processes, procedures, and best practices.</li><li>Proficiency in Microsoft Office applications.</li><li>Excellent organizational and communication skills.</li><li>Ability to work independently and manage multiple priorities.</li></ul>Pay: From QAR1.00 per monthApplication Question(s):<ul><li>Do you have a valid QID?</li><li>How many years of experience in total?</li><li>Do you have experience in Facilities Management or Construction company?</li><li>Can you join immediately?</li><li>What is your current salary? (pay slip will be requested)</li><li>What is your expected salary?</li><li>What is your nationality?</li></ul>Work Location: In person

Document Controller (Facilities Management) - Arabic

Norconsult Telematics

<div>Position Objective:
To ensure effective control, accuracy, and integrity of transmission project documentation by maintaining structured document management systems, supporting compliance requirements, and enabling efficient document flow between engineering, project, and contractor teams. 
 
 
Job Description &amp; Responsibilities: 
 
<ul><li>Establish and maintain document control systems for electronic and hard-copy project records.</li>
<li>Receive, log, register, classify, and distribute incoming and outgoing documents.</li>
<li>Manage document registers, transmittals, tracking logs, and revision control.</li>
<li>Ensure proper review, approval, version control, and archiving of engineering drawings and technical documents.</li>
<li>Control access and maintain confidentiality of sensitive project information.</li>
<li>Coordinate with engineering, project, and contractor teams on document status and submissions.</li>
<li>Support internal and external audits by providing accurate documentation records.</li>
<li>Ensure compliance with company quality procedures and document control standards.</li>
<li>Identify and implement improvements to document control workflows.</li> 
</ul> 
 
Qualifications &amp; Experience:
<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Management, or a related field.
 
</li><li>3&ndash;7 years of experience in document control or project administration.</li>
<li>Experience supporting engineering, construction, utility, or EPC projects preferred.</li>
<li>Strong understanding of document control procedures and revision management.</li>
<li>Experience handling technical drawings and engineering documentation.</li>
<li>Familiarity with Electronic Document Management Systems (EDMS).</li>
</ul><ul><li>Utility, infrastructure, or transmission project background is an advantage.</li></ul></div>

Document Controller – Transmission Projects

Elegancia Services

Job Title: Document ControllerLocation: QatarExperience Required: Minimum 7 Years (Preferably in Qatar/GCC)Qualification: Bachelor's Degree in Business Administration, Engineering, Management, or a related fieldJob SummaryWe are seeking an experienced Document Controller to manage and maintain project and company documentation in a structured and efficient manner. The ideal candidate should have at least 7 years of relevant experience, strong organizational skills, and a thorough understanding of document control procedures within construction, facilities management, engineering, or industrial projects in Qatar.Key Responsibilities<ul><li>Maintain and manage all project and company documents, ensuring accuracy and compliance with document control procedures.</li><li>Receive, register, distribute, track, and archive incoming and outgoing documents.</li><li>Ensure all documents are properly classified, indexed, and stored in both electronic and hard-copy formats.</li><li>Coordinate with project teams, clients, consultants, and subcontractors regarding document submissions and approvals.</li><li>Maintain document revision history and ensure only the latest approved versions are in circulation.</li><li>Prepare reports related to document status, pending approvals, and document tracking.</li><li>Ensure compliance with company policies and project-specific document control requirements.</li><li>Support audits by providing necessary documentation and records.</li><li>Assist project and management teams in maintaining proper filing systems and records management.</li></ul>Requirements<ul><li>Bachelor's Degree from a recognized university.</li><li>Minimum 7 years of experience as a Document Controller, preferably within Qatar/GCC.</li><li>Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>Experience with document management systems such as Aconex, EDMS, SharePoint, or similar platforms.</li><li>Strong communication and coordination skills.</li><li>Excellent organizational and time-management abilities.</li><li>Ability to handle confidential information with professionalism.</li><li>Locally available in Qatar with a valid QID and transferable visa preferred.</li></ul>Preferred<ul><li>Experience in Construction, Facilities Management, Oil &amp; Gas, Infrastructure, or MEP projects.</li><li>Immediate joiners will be given preference.</li></ul>Pay: QAR5,000.00 - QAR5,500.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Work Location: In person

ELSEWEDY ELECTRIC POWER SYSTEMS PROJECTS

<div>
 
 
 
 Nationality :
 
 
 
 
 Saudi
 
 
 
 
 
 
 
 MAIN PURPOSE OF JOB
 
 
 
 
 Maintain and control the documentation of all approved documents and drawings and files for the cost center/project.
 
 
 
 
 
 
 
 DUTIES AND RESPONSIBILITIES
 
 
 
 <ul>
 <li>
 Responsible for the achievement of the his / her Objectives.
 </li>
 <li>
 Performing of all work assigned to him/her within high technical quality and within the agreed time schedule
 </li>
 <li>
 Ensure that controlled copies of latest approved documents and drawings are distributed to the appropriate staff, subcontractors and suppliers as applicable.
 </li>
 <li>
 Maintain updated records of all approved documents and drawings and their distribution clearly marked in a Document/ Drawing register as per the Company procedure.
 </li>
 <li>
 Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
 </li>
 <li>
 Maintain the files and control logs as required by the project.
 </li>
 </ul>
 
 
 
 
 
 
 REQUIRED FUNCTIONAL QUALIFICATION
 
 
 
 
 
 Basic Requirements:
 
 
 <ul>
 <li>
 Qualification:
 </li>
 </ul>
 
 A Certificate of MS office Course.
 
 
 Communication skills
 
 <ul>
 <li>
 Related Field Experience:
 </li>
 </ul>
 
 0-2 years of experience.
 
 
 
</div>

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