document control coordinator

Al Baqali Automatic Doors

Designation : Document Controller / Project CoordinatorQualification : Sufficient QualificationExperience : 3 to 5 years experience in project coordination and document control (Highly qualified candidates please excuse)Computer Skills: MS Office , Drafting Skills , Auto CAD is as added advantage.Language : Proficient in English , other language skills are added advantage.Salary : QAR 2500 to 2800 + BenefitsIf you are Civil / Construction background , you may apply****Locally available candidates are highly preferableJob Types: Full-time, PermanentPay: Up to QAR2,500.00 per monthAbility to commute/relocate:<ul><li>Doha: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Can you join immediately?</li></ul>Experience:<ul><li>GCC: 3 years (Preferred)</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>

Document Controller / Project Coordinator

Royal Smart Properties

We are seeking a reliable and detail-oriented Document Controller / Contract &amp; Admin Coordinator to manage contracts, client accounts, and administrative processes. The role will serve as the primary point of contact for existing clients, ensuring smooth handling of renewals, payments, documentation, and issue resolution, while also supporting tender submissions and internal reporting.Key Responsibilities<ul><li>Contract Management: Handle renewals for B2B and B2C clients (40&ndash;50 active contracts), prepare documentation, and ensure timely completion.</li><li>Client Case Handling: Act as the first contact for complaints or service issues, coordinate with Managers/Operations, and ensure resolution.</li><li>Payments &amp; Accounts: Monitor client payments, update records, and escalate overdue balances.</li><li>Document Control: Review contracts and related documents before management approval; maintain accurate filing systems and digital records.</li><li>Tender Coordination: Track tender portals, prepare initial submissions, and liaise with Sales Executives for timely bidding and closure.</li><li>Client Communication: Serve as the bridge between clients and internal teams, ensuring clear and professional communication.</li><li>Reporting: Prepare regular reports on renewals, payments, client cases, and tender activities for management.</li><li>Administrative Support: Assist Sales and Operations with documentation, filing, and data entry as required.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>Minimum 3&ndash;5 years&rsquo; experience in document control, contracts administration, or client account management (preferably in transport, logistics, or service industry).</li><li>Strong knowledge of contract documentation, tender processes, and payment follow-ups.</li><li>Excellent organizational skills with attention to detail and accuracy.</li><li>Proficient in MS Office, ERP systems, and online tender portals.</li><li>Strong communication and interpersonal skills with the ability to manage multiple stakeholders.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per month

Document Controller

Switchgear Group of Companies

Job Title: Document ControllerDepartment: Operation and MaintenanceLocation: Abu DhabiReports To: Operations ManagerJob Summary: The Document Controller is responsible for managing and maintaining all controlled documents within the Operation and Maintenance Department. This role ensures that all documents are accurate, up-to-date, and easily accessible to authorized personnel. The Document Controller will also ensure compliance with regulatory and company standards.Key Responsibilities:Document Management:Manage the intake, handling, and storage of documentation.Develop and implement processes for document control.Ensure all documentation meets formal requirements and required standards.Review and update documents as necessary.Document Control:Track and manage versions of documents.Retrieve files as needed by company staff.Securely backup and store documents.Ensure proper organization and categorization of documents.Compliance and Quality Control:Ensure all documents are accurate, complete, and in compliance with standards.Monitor regulatory activity to maintain compliance with records and document management laws.Conduct regular audits to ensure document integrity and compliance.Coordination and Communication:Coordinate with project teams to ensure all documents are accounted for and in the appropriate location.Keep other personnel updated on new document versions and how to obtain access.Train employees on records management procedures and policies, including documentation, retention, retrieval, destruction, and disaster recovery.Technical Support:Use document management software to upload or scan paper documents.Create templates for use by other personnel.Assist with communication during external audits.Qualifications:Education: Bachelor's degree in Business Administration, Information Management, or a related field.Experience: Minimum of 3 years of experience in document control or a similar role.Skills:Proficiency in document management software.Excellent organizational skills and attention to detail.Strong communication and interpersonal skills.Ability to work independently and as part of a team.Knowledge of regulatory requirements and standards for document control.Working Conditions:Office environment with occasional site visits.May require extended hours during peak periods.Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per month

Zutari

<div>
 
 Description
 
 
 
 
 Zutari: Co-Creating an Engineered Impact
 
 
 
 Zutari is a management-owned engineering and advisory firm with over 90 years of excellence in delivering innovative, human-centred solutions. Trusted by governments, private sector clients, and communities across the Middle East and Africa.
 
 
 Our mission is to co-create sustainable engineering solutions that improve lives and shape resilient infrastructure for future generations. At Zutari, we celebrate diversity, foster inclusion, and believe that collaboration is the cornerstone of impactful engineering
 
 
 
 Who We Are Looking For
 
 
 
 We seek passionate, purpose-driven individuals with a collaborative mindset and a commitment to excellence. You are proactive, agile, and thrive in a fast-paced, multicultural environment. You are motivated by impact and possess a natural ability to connect with others to drive progress and co-create value.
 
 
 
 About The Role
 
 
 
 This is a site-based position that requires full-time presence on project location(s), working closely with multidisciplinary project teams to ensure effective document control and smooth communication flow.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Establish and manage project-specific Document Management Systems (DMS) in accordance with client and project requirements.
 </li>
 <li>
 Develop, document, and communicate the document control plan to project stakeholders.
 </li>
 <li>
 Ensure full compliance with document control standards and governance.
 </li>
 <li>
 Support team members by guiding them through document control procedures and best practices.
 </li>
 <li>
 Train users and provide ongoing support for Electronic Document Management Systems (EDMS).
 </li>
 <li>
 Ensure consistent document formatting, numbering, revision control, and workflow tracking.
 </li>
 <li>
 Coordinate document distribution, reviews, and approvals internally and externally.
 </li>
 <li>
 Maintain up-to-date document registers and ensure traceability through electronic audit trails.
 </li>
 <li>
 Monitor contractor, vendor, and supplier documentation and maintain accurate records.
 </li>
 <li>
 Prepare regular reports on documentation status and project deliverables.
 </li>
 <li>
 Support project closeout by preparing high-quality handover documentation.
 </li>
 <li>
 Manage drawing issuance and assist with quality audits and compliance checks.
 </li>
 <li>
 Uphold document integrity and version control under tight timelines and shifting priorities.
 
 
 
 </li>
 </ul>
 
 Minimum Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Minimum 2 years of experience in a Document Control role within the Engineering, Construction, or Infrastructure sectors.
 </li>
 <li>
 Strong command of English (written and verbal) is essential.
 </li>
 <li>
 Solid understanding of project and document control principles and systems.
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 Prior exposure to EDMS platforms (e.g. Aconex, ProjectWise, Key360, etc.) is highly desirable.
 </li>
 <li>
 Willingness and ability to work on-site full time, based at the project location
 
 
 
 </li>
 </ul>
 
 Desirable Qualifications
 
 
 
 <ul>
 <li>
 Degree in Business Administration, Project Management, or related field.
 </li>
 <li>
 Previous experience in administrative, data entry, or document coordination roles.
 </li>
 <li>
 Knowledge of document control practices in large-scale infrastructure or engineering consultancy environments.
 
 
 
 </li>
 </ul>
 
 Key Competencies &amp; Attributes
 
 
 
 <ul>
 <li>
 Strong organizational skills and attention to detail, with the ability to multitask across projects.
 </li>
 <li>
 Team-oriented with excellent interpersonal and communication skills.
 </li>
 <li>
 Self-motivated, accountable, and capable of working independently.
 </li>
 <li>
 Solution-focused and analytical thinker with a proactive approach to challenges.
 </li>
 <li>
 Able to communicate effectively with technical and non-technical stakeholders.
 </li>
 <li>
 Demonstrates cultural sensitivity and adaptability in a diverse workplace.
 </li>
 <li>
 Commitment to workplace safety and continuous improvement.
 
 
 
 </li>
 </ul>
 
 
 We believe that a diverse workforce is key to our business success. We seek the best people for our jobs based on their skills, qualifications, and experience. We embrace the principle of equal opportunity in employment, and we work towards eliminating all forms of unlawful discrimination in our employment practices.
 
 
</div>

Etihad Rail Operating Companies

<div>
 
 
 Position Overview
 
 
 
 Responsible for all information and processes and control with regards to documentation and correspondence required for the operation and maintenance of the Railway. Assist Senior document controller for all document control functions required to create and maintain effective internal and external interfaces with the document control managers of other companies, specifically with Etihad Rail PJSC IT concerning the use of the EPFM document control system and other Etihad Rail PJSC departments as necessary.
 
 
 
 
 
 
 Roles and Responsibility
 
 
 <ul>
 <li>
 Provide support to the Senior Document Controller for all document control functions, including:
 </li>
 <li>
 Quality checking of all document types and correspondence.
 </li>
 <li>
 Conduct document quality checks to ensure compliance with Integrated management system (Quality, Environment and Occupational Health &amp; Safety requirements).
 </li>
 <li>
 Verify that documents:
 </li>
 <li>
 Are reviewed and approved prior to issue.
 </li>
 <li>
 Include appropriate version control and revision history.
 </li>
 <li>
 Are distributed to relevant stakeholders and withdrawn when obsolete.
 </li>
 <li>
 Ensuring consistency in document formatting, version control, and metadata.
 </li>
 <li>
 Managing the document numbering system in accordance with company standards.
 </li>
 <li>
 Manage and maintain all controlled documents produced by the company, ensuring they are current, accessible, and properly archived.
 </li>
 <li>
 Take charge of document identification, classification, and filing in both electronic and physical formats.
 </li>
 <li>
 Support colleagues in using the company&rsquo;s document control system, including assigning reference numbers and uploading documents to the registry.
 </li>
 <li>
 Implement a system of continual improvement in document control practices across Etihad Rail.
 </li>
 <li>
 Maintain assigned elements of the Etihad Rail Integrated Management System (IMS), including quality, environmental, and occupational health &amp; safety documentation.
 </li>
 <li>
 Ensure proper organization, security, and traceability of documents (paper and electronic).
 </li>
 <li>
 Coordinate and maintain records of documents and drawings from internal and external sources.
 </li>
 <li>
 Interface with Etihad Rail PJSC and other stakeholders to ensure seamless documentation and correspondence management using EPFM and other EDMS platforms.
 </li>
 <li>
 Update, manage, and maintain all documents using Etihad Rail&rsquo;s Document Management System (DMS).
 </li>
 <li>
 Provide support to all staff for eSignatures via Circularo.
 </li>
 <li>
 Support internal and external audits by maintaining accurate and retrievable documentation.
 </li>
 <li>
 Participate in periodic reviews of controlled documents to ensure ongoing relevance and compliance.
 </li>
 </ul>
 
 
 Desirable qualifications, skills and experience
 
 
 
 
 Academic Qualifications:
 
 
 <ul>
 <li>
 Degree or similar preferable
 </li>
 </ul>
 
 
 Professional Qualifications:
 
 
 <ul>
 <li>
 Vocational Diploma/Certificate from a 2 year Technical course
 </li>
 </ul>
 
 
 Experience:
 
 
 <ul>
 <li>
 5 years&rsquo; experience in document control management
 </li>
 <li>
 Electronic Database Management System experience
 </li>
 </ul>
 
 
 
 
 
 Other Skills:
 
 
 <ul>
 <li>
 English at an advanced level (both written and verbal)
 </li>
 <li>
 Arabic language skills an advantage (both written and verbal)
 </li>
 <li>
 Good interpersonal skills
 </li>
 <li>
 Knowledge in use of spreadsheets, database, word processing and selected job specific software.
 </li>
 <li>
 Ability to keep clear and accurate records and reports.
 </li>
 <li>
 Ability to use computer and rapidly input data and retrieve records and information.
 </li>
 <li>
 Ability to organize work load and to manage a filing methods and management techniques
 </li>
 <li>
 Strong working knowledge of Document Control functions and processes
 </li>
 <li>
 Ability to communicate and coordinate work within an integrated multidisciplinary team
 </li>
 <li>
 Ability to take initiative and make decisions
 </li>
 <li>
 An excellent understanding of the data management require for large scale infrastructure project
 </li>
 </ul>
 
 
</div>

Sr Document Controller - UAE National

Bradman Web Technologies

Job Title: Document Controller Company: Liveserve Technologies Pvt. Ltd. Location: ChennaiAbout Us: Liveserve Technologies Pvt. Ltd. is a leading player in industrial construction and infrastructure development across South India. We are committed to delivering quality, safety and timely project execution to our clients..Position SummaryThe Document Controller is responsible for managing, organizing, and maintaining all project and company documentation in an accurate, efficient, and secure manner. This role ensures proper document control processes are followed to support project teams, management, and compliance requirements.Key Responsibilities<ul><li>Establish and maintain document control systems, procedures, and databases.</li><li>Receive, record, and distribute incoming and outgoing documents, drawings, and correspondence.</li><li>Ensure documents are filed, archived, and retrieved in line with company and project requirements.</li><li>Review documents for completeness, accuracy, and compliance with standards before distribution.</li><li>Maintain document registers and logs for tracking revisions, approvals, and version control.</li><li>Coordinate with project managers, engineers, contractors, and consultants to ensure timely submission and approval of documents.</li><li>Control access to confidential or sensitive documents, ensuring data security.</li><li>Support project audits by providing necessary documentation and records.</li><li>Generate periodic reports on document status, pending approvals, and distribution.</li><li>Provide training and support to team members on document management procedures</li></ul>Skills &amp; Competencies<ul><li>Strong knowledge of document control processes and standards.</li><li>Proficiency in document management software (e.g., Aconex, EDMS, SharePoint, Primavera, etc.).</li><li>Excellent organizational and filing skills (both electronic and hard copy).</li><li>Attention to detail and accuracy in handling documents.</li><li>Strong communication and coordination abilities.</li><li>Ability to handle sensitive and confidential information.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree/diploma in Business Administration, Engineering, Information Management, or related field.</li><li>2&ndash;5 years of experience in document control (construction, engineering, or corporate environment preferred).</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Experience with ISO standards and quality management systems is an added advantage.</li></ul>Job Type: Full-timePay: &#8377;15,000.00 - &#8377;30,000.00 per monthWork Location: In person

Proficient

Receive and issue all documents under transmittal, both externally and internally in compliance with document distribution guidelinesEnsure that all required department documents are completed and submitted on or before the due dateEnsure the accuracy of all document filenames, revisions &amp; submissions before submitting to the recipient to avoid confusion and errorsEnsure that controlled copies of the latest approved documents and drawings are given to appropriate staff, contractors, and suppliers as applicableDevelop and maintain department document control registerRecords and files all documentation between departments, contractors, suppliers &amp; consultantsAllocate document numbers to internally prepared documents and incoming documentationMaintain updated records of all approved documents in the department&rsquo;s Document ArchiveMaintains the files and control logs as required by the project proceduresPerform other tasks which may be assigned from time to time.Take reasonable care for the health and safety of himself/herself and others who may be affected by their acts or omissionsQualification - University degree in engineering or administrationJob Types: Full-time, Contract Contract length: 12 monthsPay: AED3,500.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Do you have a valid own or spouse sponsored UAE visa ? we don't provide a visa for this position.</li><li>Do you have own/spouse visa? We can't give visa.</li></ul>

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