document control coordinator

Tata Electronics

<div>
 
 
 Job Title: Document Controller
 
 
 
 
 Location:
 
 Dholera, Gujarat
 
 
 
 Department:
 
 Facilities
 
 
 
 
 
 
 About the Business
 
 
 
 Tata Electronics Pvt. Ltd. is a prominent global player in the electronics manufacturing industry, with fast-emerging capabilities in Electronics Manufacturing Services, Semiconductor Assembly &amp; Test, Semiconductor Foundry, and Design Services. Established in 2020 as a greenfield venture of the Tata Group, the company aims to serve global customers through integrated offerings across a trusted electronics and semiconductor value chain. With a rapidly growing workforce, the company currently employs over 65,000 people and has significant operations in Gujarat, Assam, Tamil Nadu, and Karnataka, India. Tata Electronics is committed to creating a socioeconomic footprint by employing many women in its workforce and actively supporting local communities through initiatives in environment, education, healthcare, sports and livelihood.
 
 
 
 
 
 
 Position Overview
 
 
 
 We are seeking an experienced Document Controller with a strong background in the semiconductor industry, specifically in
 
 greenfield factory setup
 
 prior to construction start. The ideal candidate will be responsible for establishing project standards and managing the document control system to ensure compliance, accuracy, and timely distribution of all project documentation during the construction and execution phases.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Document Control System Setup
 
 
 <ul>
 <li>
 Develop and implement a robust document control framework aligned with semiconductor industry standards and project requirements.
 </li>
 <li>
 Configure and manage Electronic Document Management Systems (EDMS) such as EIDA, Aconex, Procore, or similar platforms.
 </li>
 <li>
 Manage, control, and maintain all project documentation (engineering drawings, specifications, contracts RFIs, submittals, permits, etc.)
 </li>
 <li>
 Define document numbering, naming conventions, workflows, and metadata standard and ensuring the required standards are implemented and adhered too.
 </li>
 </ul>
 
 
 Pre-Construction Documentation Management
 
 
 <ul>
 <li>
 Control and track all design deliverables, specifications, vendor documents, and regulatory submissions.
 </li>
 <li>
 Ensure timely receipt, review, and distribution of engineering drawings, process flow diagrams, and cleanroom specifications.
 </li>
 <li>
 Maintain accurate records of revisions and approvals for all controlled documents.
 </li>
 </ul>
 
 
 Compliance &amp; Quality Assurance
 
 
 <ul>
 <li>
 Ensure adherence to ISO standards, semiconductor industry best practices, and local regulatory requirements.
 </li>
 <li>
 Conduct regular audits of document control processes and provide corrective actions where necessary.
 </li>
 </ul>
 
 
 Stakeholder Coordination
 
 
 <ul>
 <li>
 Act as the primary point of contact for document-related queries between engineering, procurement, construction, and external vendors.
 </li>
 <li>
 Liaise with stakeholders and vendors to track document submissions and approvals
 </li>
 <li>
 Support project teams in document retrieval, submission, and version control.
 </li>
 </ul>
 
 
 Reporting &amp; Metrics
 
 
 <ul>
 <li>
 Generate systematic reports on document status, outstanding actions, and compliance metrics.
 </li>
 <li>
 Monitor KPIs related to document turnaround times and accuracy.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 
 Education:
 
 Bachelor's degree in engineering, Project Management, Business Administration, Information Management, or related field.
 </li>
 <li>
 
 Experience:
 
 Minimum 5+ years in semiconductor or high-tech manufacturing projects, with at least 3 years in Document Control.
 </li>
 <li>
 Proven experience in greenfield factory setup and pre-construction phases.
 </li>
 </ul>
 
 
 
 
 
 Technical Skills:
 
 
 <ul>
 <li>
 Proficiency in EDMS platforms (EIDA, Aconex, Procore, SharePoint, etc.).
 </li>
 <li>
 Strong understanding of semiconductor facility design documentation (cleanroom layouts, process utilities, tool installation drawings).
 </li>
 </ul>
 
 
 
 
 
 Soft Skills:
 
 
 <ul>
 <li>
 Excellent organizational and communication skills.
 </li>
 <li>
 Ability to work under tight deadlines in a fast-paced, multi-disciplinary environment.
 </li>
 </ul>
 
 
 
 
 
 Preferred Certifications
 
 
 <ul>
 <li>
 ISO 9001 Document Control Certification
 </li>
 <li>
 EDMS Platform Certification (e.g., Aconex Certified Professional or similar)
 </li>
 </ul>
 
 
</div>

Document Controller

Dar Al Riyadh

<div>Responsibilities:
<ul><li>Manage and control all project documents and drawings in accordance with project requirements.
</li><li>Create, update, and maintain document control procedures and systems to ensure efficient document management.
</li><li>Coordinate with project team members to ensure timely and accurate documentation flow.
</li><li>Monitor and track project documentation to ensure compliance with project standards and requirements.
</li><li>Manage document revisions, version control, and distribution to appropriate parties.
</li><li>Ensure all project documents are stored and archived properly for easy retrieval and reference.
</li><li>Provide support to project teams in accessing and retrieving project documents as needed.
</li><li>Conduct regular audits to ensure document control processes are being followed correctly.
</li><li>Collaborate with external stakeholders to exchange project-related documents.
</li><li>Utilize Aconex or similar document control software effectively to manage project documentation.
</li><li>Collaborate with the project team to ensure that all documentation complies with project specifications, industry standards, and regulations.
</li><li>Facilitate the review and approval process for all project documents, ensuring proper sign-off procedures are followed.
</li><li>Assist in the preparation of project progress reports by providing accurate and up-to-date document control information.
</li><li>Coordinate document transmittals to subcontractors, clients, and other stakeholders as per project requirements.
</li><li>Facilitate the identification and resolution of document control issues and discrepancies in a timely manner.
</li><li>Support quality assurance processes by maintaining accurate records of all project-related documents.
</li><li>Assist in the preparation of project closeout documentation, ensuring all relevant records are properly archived and handed over to the client.
</li><li>Provide training and guidance to project team members on document control procedures and systems.
</li><li>Participate in project meetings to provide updates on document control activities and address any related queries.
</li><li>Stay updated on industry best practices and advancements in document control technologies to continually improve processes and efficiency.
</li></ul>Essential Requirements:
<ul><li>Bachelor's degree in a relevant field.
</li><li>Proven experience as a Document Controller in construction projects for at least 08 years.
</li><li>Proficiency in document control procedures, systems, and standards.
</li><li>Experience working with Aconex or similar document control software.
</li><li>Strong attention to detail and organizational skills.
</li><li>Excellent communication and interpersonal abilities.
</li><li>Ability to work effectively in a fast-paced construction environment.
</li><li>Knowledge of construction project management processes.
</li><li>Strong problem-solving skills and ability to work independently.
</li><li>Certification in document control or related field is a plus.</li></ul></div>

Ajlan & Bros Holding

<div>
 
 A Document Controller is responsible for managing and maintaining an organization&rsquo;s documents, ensuring accuracy, accessibility, and compliance with organizational standards and legal regulations. Below is a typical job description for a Document Controller:
 
 
 
 
 
 Job Purpose:
 
 
 
 
 
 To oversee document management processes within the organization, ensuring that all project and operational documents are accurately maintained, accessible, and compliant with relevant standards and regulations.
 
 
 
 
 
 Key Responsibilities:
 
 
 1. Document Management:
 
 
 &bull; Create, maintain, and update document control systems, including electronic databases.
 
 
 &bull; Ensure proper filing, archiving, and retrieval of documents.
 
 
 &bull; Maintain version control for all project-related documents, including drawings, contracts, and specifications.
 
 
 2. Compliance:
 
 
 &bull; Ensure all documents comply with company policies, industry standards, and legal requirements.
 
 
 &bull; Conduct audits of document control procedures to ensure accuracy and compliance.
 
 
 3. Communication:
 
 
 &bull; Coordinate with team members, clients, and vendors to manage the flow of documents.
 
 
 &bull; Distribute documents as required, ensuring timely communication of updates and changes.
 
 
 4. Support:
 
 
 &bull; Assist in the preparation of reports, presentations, and other materials as needed.
 
 
 &bull; Train staff on document control processes and systems.
 
 
 5. Monitoring:
 
 
 &bull; Track document review and approval statuses to ensure deadlines are met.
 
 
 &bull; Monitor the use of documents to prevent unauthorized access or editing.
 
 
 
 
 
 Skills and Qualifications:
 
 
 &bull; Strong organizational and time-management skills.
 
 
 &bull; Proficiency in document management software (e.g., SharePoint, Aconex, or other ERP systems).
 
 
 &bull; Attention to detail and accuracy.
 
 
 &bull; Excellent communication skills, both written and verbal,
 
 in both English &amp; Arabic
 
 
 
 &bull; Familiarity with document control standards (ISO 9001, etc.) is a plus.
 
 
 &bull; Ability to work independently and as part of a team.
 
 
 
 
 
 Education and Experience:
 
 
 &bull; Education: High school diploma or equivalent; a degree in business administration, project management, or a related field is preferred.
 
 
 &bull; Experience: 2&ndash;5 years of experience in a similar role
 
 
 
 
 
 Key Performance Indicators (KPIs):
 
 
 &bull; Timely and accurate filing and retrieval of documents.
 
 
 &bull; Compliance with document management standards and regulations.
 
 
 &bull; Minimal errors in document version control and recording meeting minutes.
 
 
 &bull; Successful internal and external audits of document management processes.
 
 
 
 
 
 This description can be tailored based on the specific requirements of the organization or industry.
 
</div>

Insite

We Are Hiring &ndash; Document Controller (Consultant Background) Location: Riyadh, Saudi ArabiaWe are seeking an experienced Document Controller with a strong background in consultant/supervision engineering projects to join our team in Riyadh. The successful candidate will be responsible for managing, organizing, and controlling all project documentation in compliance with client, consultant, and international standards.Key Responsibilities:<ul><li>Establish and maintain the Document Control System (DCS) for all project-related documents.</li><li>Create registers for all incoming documents and track/archive correspondence, drawings, RFIs, submittals, NCRs, reports, and letters.</li><li>Ensure proper formatting, coding, and numbering of documents according to project procedures and follow up with the contractor&rsquo;s document controller.</li><li>Review documents for accuracy, completeness, and compliance before distribution.</li><li>Manage document flow between client, consultant, and contractor.</li><li>Support project teams in preparing transmittals, document registers, and logs.</li><li>Maintain confidentiality and version control of sensitive documents with the PM.</li><li>Prepare weekly/monthly reports on document status and outstanding submittals.</li><li>Guide and support staff in following proper document control procedures and systems.</li></ul>Qualifications &amp; Skills:<ul><li>Degree in Business Administration, Engineering, or related field.</li><li>5&ndash;10 years of experience in document control, preferably with a consultant/supervision company.</li><li>Excellent command of English (written and spoken); Arabic is an advantage.</li><li>Strong knowledge of document control systems (Aconex, EDMS, or similar).</li><li>Experience with ISO 9001 document control procedures is an advantage.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint) and PDF management tools.</li><li>Strong organizational skills and high attention to detail.</li></ul>Notes:<ul><li>Job Location: Riyadh, Saudi Arabia.</li><li>Only candidates who meet the above criteria will be contacted for an interview.</li></ul>&#1606;&#1608;&#1593; &#1575;&#1604;&#1608;&#1592;&#1610;&#1601;&#1577;: &#1583;&#1608;&#1575;&#1605; &#1603;&#1575;&#1605;&#1604;

Document Controller (Consultant Background)

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We&rsquo;ve got what you&rsquo;re looking for.
Job Description:
Parsons is looking for an amazingly talented Permitting Office Senior Coordinator to join our team! In this role you will get to perform key tasks within a fast-paced team to meet permitting and other requirements within complex workflows involving multiple parties.
What You'll Be Doing:
<ul><li>Update basic tracking solutions (using tools like Excel, PowerPoint, M365, Planner) for active work within the Permitting Office and across the Business Units
</li><li>Track and record printed letters, wet-signatures, and distribution of final/copies/scans of signed letters
</li><li>Oversee the contents and access management of the Permitting Office Sharepoint site
</li><li>Provide coordination and logistics support for meetings, reports and other Permitting Office needs
</li><li>Support the Director, Senior Managers and other team members to stabilize the external engagement and internal workflows by providing Senior Coordinator skills and effort
</li></ul>What Required Skills You'll Bring:
<ul><li>High school diploma (or equivalent) and typically 4+ years of relevant work experience, including 3+ years of prior document control experience.
</li><li>Proficiency in MS Office with expertise in Microsoft Word, PowerPoint, Excel, Sharepoint and document management systems.
</li><li>Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.
</li><li>English and Arabic fluency.
</li></ul>What Desired Skills You'll Bring:
<ul><li>Experience working with government-related, regulatory and/or legal documents
</li><li>Experience working in Riyadh, KSA with large programs and national / local government organizations
</li></ul>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</div>

Senior Coordinator - Permitting Office (Saudi National)

Larsen & Toubro

<div>
 A document controller manages and maintains an organization's documents and records, ensuring they are properly stored, organized, and accessible while adhering to compliance standards . They handle the intake, scanning, verification, and storage of documents, often using a records management system.
 
 
 <ul>
 <li>
 Attention to detail: Essential for reviewing documents and maintaining accuracy.
 </li>
 <li>
 Organizational skills: Needed for managing and maintaining documents effectively.
 </li>
 <li>
 Communication skills: For collaborating with various teams and providing support.
 </li>
 <li>
 Computer skills: Proficiency in using document management systems and software.
 </li>
 <li>
 Knowledge of document control procedures: Understanding best practices for managing documents.
 </li>
 <li>
 Experience with quality control processes: Important for ensuring document accuracy and compliance.
 
 
 </li>
 </ul>
 Engineering Document transmission
 
 
 Vendor Document receipt and distribution
 
 
 Client letters and transmittals
 
 
 Preparing logs and status reports
 
 
 Tracking Technical queries transmission &amp; responses
</div>

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