document control manager

Egis

<div>
 
 Company Description
 
 
 
 Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens all over the world.
 
 
 With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.
 
 
 
 Job Description
 
 
 
 We are seeking a highly organized and efficient Document Control Manager to join our team in Riyadh, Saudi Arabia. The successful candidate will be responsible for overseeing the organization's document management systems, ensuring compliance with industry standards, and optimizing document workflows.
 
 
 <ul>
 <li>
 Develop, implement, and maintain document control policies and procedures
 </li>
 <li>
 Manage the organization's document management system, ensuring proper storage, retrieval, and version control of all documents
 </li>
 <li>
 Coordinate with various departments to ensure timely document updates and revisions
 </li>
 <li>
 Conduct regular audits to ensure compliance with industry standards and regulations
 </li>
 <li>
 Train staff on document control procedures and best practices
 </li>
 <li>
 Implement and oversee quality control processes for all managed documents
 </li>
 <li>
 Analyze document workflows and propose improvements to increase efficiency
 </li>
 <li>
 Collaborate with IT department to maintain and upgrade document management software
 </li>
 <li>
 Prepare reports on document control activities and metrics for management review
 </li>
 <li>
 Ensure proper archiving and retention of documents in accordance with company policies and legal requirements
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Information Management, or related field
 </li>
 <li>
 PMIS experience is mandatory
 </li>
 <li>
 Minimum of 10 years of experience in document control, preferably rail projects experience.
 </li>
 <li>
 Proficiency in document management systems and Microsoft Office Suite
 </li>
 <li>
 Strong knowledge of quality control processes and workflow optimization
 </li>
 <li>
 Experience with database management and data analysis
 </li>
 <li>
 Familiarity with industry standards and regulations related to document control
 </li>
 <li>
 Knowledge of ISO 9001 or similar quality management systems
 </li>
 <li>
 Excellent organizational and time management skills
 </li>
 <li>
 Strong attention to detail and ability to maintain accuracy in a fast-paced environment
 </li>
 <li>
 Effective communication and interpersonal skills
 </li>
 <li>
 Project management experience
 </li>
 <li>
 Certifications in document management or quality control (preferred)
 
 </li>
 </ul>
</div>

Document Control Manager - Saudi National

Egis Group

<div>Company Description 
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
Job Description 
We are seeking a highly organized and efficient Document Control Manager to join our team in Riyadh, Saudi Arabia. The successful candidate will be responsible for overseeing the organization's document management systems, ensuring compliance with industry standards, and optimizing document workflows.<ul><li>
Develop, implement, and maintain document control policies and procedures</li><li>
Manage the organization's document management system, ensuring proper storage, retrieval, and version control of all documents</li><li>
Coordinate with various departments to ensure timely document updates and revisions</li><li>
Conduct regular audits to ensure compliance with industry standards and regulations</li><li>
Train staff on document control procedures and best practices</li><li>
Implement and oversee quality control processes for all managed documents</li><li>
Analyze document workflows and propose improvements to increase efficiency</li><li>
Collaborate with IT department to maintain and upgrade document management software</li><li>
Prepare reports on document control activities and metrics for management review</li><li>
Ensure proper archiving and retention of documents in accordance with company policies and legal requirements</li></ul> 

Qualifications 
<ul><li>
Bachelor's degree in Business Administration, Information Management, or related field</li><li>
PMIS experience is mandatory</li><li>
Minimum of 10 years of experience in document control, preferably rail projects experience.</li><li>
Proficiency in document management systems and Microsoft Office Suite</li><li>
Strong knowledge of quality control processes and workflow optimization</li><li>
Experience with database management and data analysis</li><li>
Familiarity with industry standards and regulations related to document control</li><li>
Knowledge of ISO 9001 or similar quality management systems</li><li>
Excellent organizational and time management skills</li><li>
Strong attention to detail and ability to maintain accuracy in a fast-paced environment</li><li>
Effective communication and interpersonal skills</li><li>
Project management experience</li><li>
Certifications in document management or quality control (preferred)</li></ul></div>

Confidential Careers

<div>
 
 
 About the Role
 
 
 
 Experienced Document Controller specializing in managing, organizing, and securing project documentation within large-scale construction and infrastructure projects. Skilled in both electronic and hard copy document control systems, ensuring compliance with company and client standards while maintaining high levels of accuracy, confidentiality, and quality.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Maintain efficient document control processes for recording and tracking project documentation.
 </li>
 <li>
 Handle receiving, distribution, archiving, and retrieval of documents.
 </li>
 <li>
 Manage controlled documents and ensure proper version control and distribution.
 </li>
 <li>
 Keep accurate records of external documents (codes, standards, and specifications).
 </li>
 <li>
 Support QA/QC teams in preparing and submitting handover documentation.
 </li>
 <li>
 Safeguard the integrity of the electronic filing repository and conduct regular backups.
 </li>
 <li>
 Communicate with project teams and stakeholders to ensure timely information flow.
 </li>
 <li>
 Generate reminders for pending responses and notify the Quality Manager of delays.
 </li>
 </ul>
 
 
 
 
 
 Key Achievements
 
 
 <ul>
 <li>
 Maintained 100% compliance with the established Electronic Document Management System (EDMS).
 </li>
 <li>
 Ensured timely and accurate document submittals, contributing to project success.
 </li>
 <li>
 Supported successful project handovers, achieving high client satisfaction.
 </li>
 </ul>
 
 
 
 
 
 Skills
 
 
 
 📁 Document Control (EDMS)
 
 
 📊 MS Office
 
 
 🧾 Data &amp; Record Management
 
 
 ✅ QA/QC Documentation
 
 
 💬 Communication (English &amp; Arabic)
 
 
 🔒 Information Security &amp; Confidentiality
 
</div>

Document Controller

TGC Middle East

The Role
 This opportunity is with a construction company based in UAE. Responsibilities: Document Management System: • Establish and maintain a robust document control system (DCS) to ensure all documentation is accurate, current, and correctly distributed. • Processing & Registration: Receive, register, and distribute all incoming and outgoing documents and correspondence within the assigned office. • Quality & Compliance: Ensure the timely and accurate filing of all documents and drawings in compliance with ISO procedures and maintain the electronic filing system to be as up-to-date as possible. • Submission Support: Assist the department team in the preparation of submissions, including compiling and organizing necessary drawings and samples. • Reporting & Translation: Support team members in establishing and updating reports and translate documents or correspondence for the Department Manager when required. Skills: • Must be able to maintain a tracking facility to enable documents to be located & updated easily. • Scanning, printing & copying all relevant documents. • Confirming document packs are correct before dispatch. Competencies: • Must be well organized & be able to plan & prioritize their work. • Must be detail oriented & ensure accuracy in all aspects of the work. • Must be competent in issuing & distributing controlled copies of information. • Must be able to maintain a proper document control system. Measurement • Accurate & detailed filing system. • Timely issuance of documents. • Timely provision of accurate reports on documentation. • Positive reports resulting from ISO reviews. • Staff Feedback
 
Requirements
 Experience / Knowledge • 3 to 5 years’ relevant experience is preferred. • Knowledge & experience with professional document control software & procedures is essential. Education / Qualifications • Post-Secondary Diploma or professional certificate in administration is preferred. • The job holder is required to complete internal training. Technical Skills • Strong IT, Database skills are required. • Experience with document control packages such as ACONEX/DRPRO is necessary. • Able to utilize MS Office software including spreadsheets & databases is a must.
 
About the company
 TGC Consulting is a Human Resources Solutions provider based in Dubai, UAE. We provide Recruitment & HR Outsourcing services to organizations services tailored to meet the needs of organizations across various industries across the Middle East. At TGC Consulting, we are more than just a Recruitment company we are your strategic partner in talent management. Our team comprises industry experts who are passionate about aligning exceptional talent with organizational needs. Our Services include Executive Search - Permanent Recruitment / Emiratisation & Saudization. Staffing & Outsourcing- Contract Staffing & RPO

WSP in India

<div>
 
 Job Description
 
 
 
 We are looking for a full-time document controller to work within the Information Management department. The role entails the storage and management of documentation in line with company procedures. Furthermore, ensuring that project documentation and client deliverables are transmitted and received in accordance with project procedures using varied EDMS programs. The successful candidate must have the ability to work independently and be highly motivated whilst having a good appreciation of a deadline driven environment. They should be detail-oriented, dependable and trustworthy as they encounter complex and sensitive documents.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Record issued documents in accordance with Project Life Cycle procedure.
 </li>
 <li>
 Receive and/or download drawings and documents from the EDMS and file in the appropriate directory.
 </li>
 <li>
 Provide the project manager with a schedule of documents received and transmitted including revisions.
 </li>
 <li>
 Filing electronic incoming documentation.
 </li>
 <li>
 Coordinate the issue and receipt of drawing information to the WSP offshore facility in India.
 </li>
 <li>
 Circulate received/downloaded documents to project team.
 </li>
 <li>
 Print A3 copies of all incoming drawings for distribution to the Project manager and Engineering disciplines.
 </li>
 <li>
 Keep a log of in-coming and out-going information.
 </li>
 <li>
 Upload drawings and documents onto EDMS in accordance with a schedule provided by the Project Manager (PM).
 </li>
 <li>
 Responsibility for high level review of project life cycle-controlled documents.
 </li>
 <li>
 Setting up and maintaining document issue sheets throughout entire project.
 </li>
 <li>
 Checking standard details on outgoing documents and drawings, for inconsistencies, revision changes and format.
 </li>
 <li>
 Plotting drawings to scale for engineer's review and issue.
 </li>
 <li>
 Scanning, Renaming, recording and filing incoming hard copies of drawings.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Mandatory Skills
 
 
 
 <ul>
 <li>
 Prior experience with Share Point, Primavera, ProjectWise or other document control software and MS Word and Excel.
 </li>
 <li>
 Prior experience organizing, managing, and operating document control systems.
 </li>
 <li>
 Ability to retrieve, organize and assemble documents to satisfy information needs of other project staff.
 </li>
 <li>
 Excellent communication and organizational skills, both orally and written, including written reports and summaries, and presentations.
 </li>
 <li>
 Excellent, attention to detail, analytical skills, interpersonal skills, ability to multitask, experience with vendor audits.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Diploma/Bachelor's degree
 </li>
 <li>
 Minimum of 5 years of experience in handling bigger projects
 
 
 
 </li>
 </ul>
 BGV:
 
 
 <ul>
 <li>
 Employment with WSP India is subject to the successful completion of a background verification (&ldquo;BGV&rdquo;) check conducted by a third-party agency appointed by WSP India.
 </li>
 <li>
 Candidates are advised to ensure that all information provided during the recruitment process &mdash; including documents uploaded &mdash; is accurate and complete, both to WSP India and its BGV partner&rdquo;.
 </li>
 </ul>
</div>

Dar Al Riyadh

<div>Responsibilities:
<ul><li>Manage and control all project documents and drawings in accordance with project requirements.
</li><li>Create, update, and maintain document control procedures and systems to ensure efficient document management.
</li><li>Coordinate with project team members to ensure timely and accurate documentation flow.
</li><li>Monitor and track project documentation to ensure compliance with project standards and requirements.
</li><li>Manage document revisions, version control, and distribution to appropriate parties.
</li><li>Ensure all project documents are stored and archived properly for easy retrieval and reference.
</li><li>Provide support to project teams in accessing and retrieving project documents as needed.
</li><li>Conduct regular audits to ensure document control processes are being followed correctly.
</li><li>Collaborate with external stakeholders to exchange project-related documents.
</li><li>Utilize Aconex or similar document control software effectively to manage project documentation.
</li><li>Collaborate with the project team to ensure that all documentation complies with project specifications, industry standards, and regulations.
</li><li>Facilitate the review and approval process for all project documents, ensuring proper sign-off procedures are followed.
</li><li>Assist in the preparation of project progress reports by providing accurate and up-to-date document control information.
</li><li>Coordinate document transmittals to subcontractors, clients, and other stakeholders as per project requirements.
</li><li>Facilitate the identification and resolution of document control issues and discrepancies in a timely manner.
</li><li>Support quality assurance processes by maintaining accurate records of all project-related documents.
</li><li>Assist in the preparation of project closeout documentation, ensuring all relevant records are properly archived and handed over to the client.
</li><li>Provide training and guidance to project team members on document control procedures and systems.
</li><li>Participate in project meetings to provide updates on document control activities and address any related queries.
</li><li>Stay updated on industry best practices and advancements in document control technologies to continually improve processes and efficiency.
</li></ul>Essential Requirements:
<ul><li>Bachelor's degree in a relevant field.
</li><li>Proven experience as a Document Controller in construction projects for at least 05 years.
</li><li>Proficiency in document control procedures, systems, and standards.
</li><li>Experience working with Aconex or similar document control software.
</li><li>Strong attention to detail and organizational skills.
</li><li>Excellent communication and interpersonal abilities.
</li><li>Ability to work effectively in a fast-paced construction environment.
</li><li>Knowledge of construction project management processes.
</li><li>Strong problem-solving skills and ability to work independently.
</li><li>Certification in document control or related field is a plus.</li></ul></div>

Omada Rail Systems

<div><ul><li>Services &amp; Operations
</li></ul><ul><li>Permanent Contract
</li></ul><ul><li>Mid-Senior Level
</li></ul><ul><li>Dubai</li></ul></div>
 <div>About Us 
Waagner Biro Bridge Services is a leader in delivering high-quality projects in bridge construction, steel structures, and marine engineering. Known for iconic and technically advanced structures, we also provide design and build solutions for harbors, marinas, and jetties.
Our comprehensive facility management services cover bridges, road infrastructure, buildings, and aviation facilities, ensuring long-term performance and excellence. At Waagner Biro, we are committed to achieving the extraordinary in every project.
 Learn more: www.waagnerbiro-bridgesystems.com 
About the Role 
The Document Controller is responsible for implementing and maintaining an efficient document management system. This role ensures the proper handling, distribution, and storage of project documents and records, while maintaining document accuracy, integrity, and compliance with organizational and regulatory standards<ul><li>
Document Management System</li></ul><ul><li>
Implement and maintain a comprehensive document management system to manage all project documents.</li><li>
Ensure the system is user-friendly and accessible to all authorized personnel.</li></ul><ul><li>
 Document Control</li></ul><ul><li>
Receive, review, and register all incoming and outgoing project documents.</li><li>
Ensure documents are complete, accurate, and comply with project standards before filing and distribution.</li><li>
Control and monitor the flow of documents in and out of the organization.</li></ul><ul><li>
Document Distribution</li></ul><ul><li>
Distribute documents to the relevant parties promptly and efficiently.</li><li>
Track and manage document review and approval processes.</li><li>
Ensure that only the most current and approved documents are distributed and used.</li></ul><ul><li>
Document Storage and Retrieval</li></ul><ul><li>
Organize and maintain physical and electronic document storage systems.</li><li>
Ensure that documents are easily retrievable and secure from unauthorized access.</li><li>
Maintain an archive of project documents for future reference.</li></ul><ul><li>
Revision Control</li></ul><ul><li>
Manage and control document revisions, ensuring all changes are tracked and documented.</li><li>
Maintain a register of document revisions and ensure that all stakeholders are aware of updates.</li></ul><ul><li>
Compliance and Standards</li></ul><ul><li>
Ensure all documents comply with relevant legal, regulatory, and project-specific standards.</li><li>
Regularly review and update document control procedures to align with best practices and standards.</li></ul><ul><li>
Reporting</li></ul><ul><li>
Generate regular reports on the status of document control activities.</li><li>
Provide document status updates to project managers and other stakeholders.</li></ul><ul><li>
Coordination and Communication</li></ul><ul><li>
Coordinate with project teams, clients, subcontractors, and other stakeholders to ensure effective document control.</li><li>
Communicate document control processes and requirements clearly and effectively.</li></ul> 
What do we need from you 
<ul><li>
Bachelor's degree in business administration / information management or related field</li><li>
2 to 5 years of experience</li></ul> 
What's in it for you? 
<ul><li>
Must be a UAE National with Family book</li><li>
Strong organizational and time management skills.</li><li>
Excellent attention to detail and accuracy.</li><li>
Proficient in Microsoft Office Suite (Word, Excel, Outlook) and document management software.</li><li>
Strong communication and interpersonal skills.</li><li>
Ability to work independently and as part of a team.</li></ul></div>

Document Controller (UAE National)

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