document control manager

Saipem

<div>
 
 Saipem
 
 is a global leader in the engineering and construction of major projects for the energy and infrastructure sectors, both offshore and onshore. Saipem is &ldquo;One Company&rdquo; organized into business lines:
 
 Asset Based Services
 
 ,
 
 Drilling
 
 ,
 
 Energy Carriers
 
 ,
 
 Offshore Wind
 
 ,
 
 Sustainable Infrastructures
 
 ,
 
 Robotics &amp; Industrialized Solutions
 
 . Always oriented towards technological innovation, the company&rsquo;s purpose is &ldquo;
 
 Engineering for a sustainable future
 
 &rdquo;. As such Saipem is committed to supporting its clients on the energy transition pathway towards Net Zero, with increasingly digital means, technologies and processes geared for environmental sustainability. Listed on the Milan Stock Exchange, it is present in more than
 
 50 countries
 
 around the world and employs about
 
 30,000 people of over 130 nationalities
 
 .
 
 
 
 Purpose Of The Position
 
 
 
 As
 
 Document Controller
 
 you will respond/report to the
 
 Lead DCC / Project Control Manager
 
 and be part of
 
 our company&rsquo;s various projects
 
 within the
 
 Project Control Department.
 
 
 
 
 How can you support us? Here are below your responsibilities:
 
 
 
 
 Mission
 
 
 
 <ul>
 <li>
 Execute document management workflow both in Home Office, Construction sites and Fabrication Yards in accordance with methods and procedure and using Saipem's tools
 
 
 </li>
 </ul>
 
 Tasks
 
 
 
 <ul>
 <li>
 Organize and update Document Registers (both Saipem and Vendors) and Master Data List activities
 </li>
 <li>
 Check quality of document list status, workflows, internal distribution, transmittals, etc.
 </li>
 <li>
 Check formal quality of the documents before uploading into EDMS
 </li>
 <li>
 Ensure tempestive submission and receipt of documents and proper archiving
 </li>
 <li>
 Upload documentation and transmittal to EDMS
 </li>
 <li>
 Assist in vendor documentation management
 </li>
 <li>
 Assist in system management of Client / Vendor comments and related responses
 </li>
 <li>
 Upload Project Templates and Contractual Documentation into the system
 </li>
 <li>
 Control or assist in workflows management and document distribution
 </li>
 <li>
 Control or assist in linking document to activities, to purchase request/order, to plant structure, etc.
 </li>
 <li>
 Control documentation formal correctness
 </li>
 <li>
 Support the Project Manager and the Risk Owners in minimizing risk impacts and maximizing opportunities identified within the Project
 </li>
 <li>
 Support in defining, organizing and managing the Final Project documents handover to the Client
 
 
 </li>
 </ul>
 What are we looking for?
 
 
 
 Education
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Engineering, Business Administration, Information Management, or a related discipline (Equivalent professional experience in EPC project environments may be considered)
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 Minimum 6+ years of experience as a Document Control Coordinator (DCC) or Project Document Controller within Oil &amp; Gas, EPC, or large multidisciplinary projects
 </li>
 <li>
 Proven experience supporting engineering, procurement, construction, and commissioning phases of EPC projects
 </li>
 <li>
 Demonstrated experience managing Client and Vendor documentation in compliance with contractual and project requirements
 
 
 </li>
 </ul>
 
 Languages
 
 
 
 <ul>
 <li>
 Proficient in English (written and spoken)
 </li>
 <li>
 Ability to communicate effectively with multinational teams, Clients, and Vendors
 
 
 </li>
 </ul>
 
 Technical Skills / Knowledge
 
 
 
 <ul>
 <li>
 Strong knowledge of EPC Project Document Management processes and document lifecycle control
 </li>
 <li>
 Familiarity with Project Execution Plans (PEP), Document Management Plans (DMP), and Quality Management Systems
 </li>
 <li>
 Solid understanding of contractual documentation requirements, document numbering, revision control, and transmittal management
 </li>
 <li>
 Experience in managing document interfaces across Engineering, Procurement, Construction, and Vendors
 </li>
 <li>
 Knowledge of project close-out documentation and final handover dossiers
 
 
 </li>
 </ul>
 
 IT Skills
 
 
 
 <ul>
 <li>
 Microsoft Office Suite
 </li>
 <ul>
 <li>
 Advanced Excel (pivot tables, formulas, tracking logs, status dashboards)
 </li>
 <li>
 Word (formatting, document templates)
 </li>
 <li>
 PowerPoint (project reporting and presentations)
 </li>
 <li>
 Outlook (professional communication and workflow coordination)
 </li>
 </ul>
 <li>
 Electronic Document Management Systems (EDMS)
 </li>
 <ul>
 <li>
 Strong user experience with EDMS platforms for document control, workflows, approvals, and archiving
 </li>
 <li>
 Ability to manage document uploads, metadata, transmittals, and status reporting within EDMS environments
 
 </li>
 </ul>
 </ul>
 
 What Can We Offer To You
 
 
 
 <ul>
 <li>
 Permanent Contract &ndash; Project-based position
 </li>
 <li>
 Corporate Benefits: We offer a comprehensive benefits package
 </li>
 <li>
 Working Hours: 45 hours (9 hours x 5 days)
 </li>
 <li>
 Our One Saipem Way soft skills model leverages on skills development, career growth, opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals
 </li>
 <li>
 Location: Doha, Qatar (Site)
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 
 We support your development!
 
 Do you feel you might not fit this role perfectly? If you think you can contribute to our business development in the future, don&rsquo;t hesitate to apply anyway through our spontaneous application form!
 
 
 
 We embrace diversity!
 
 At Saipem, we believe that innovation thrives through diversity. Our culture is built on mutual respect, collaboration, inclusion and the belief that our differences drive our progress.
 
 
 
 Safety and Sustainability matter to us!
 
 Operating in difficult and at times extreme situations, the focus is always on the health and safety of people and the preservation of the natural ecosystem.
 
 
 
 Find out more on our career page
 
 
 here
 
 
 
 
 One
 
 vision,
 
 many
 
 paths,
 
 limitless
 
 possibilities.
 
 
 
 PRIVACY POLICY
 
 
 
 In accordance with the Qatar's Personal Data Privacy Protection Law (PDPPL) enacted as Law No. 13 of 2016 (&ldquo;GDPR&rdquo;). All interested candidates (L. 903/03) are invited to consult the privacy policy (art 13, 14, D.Lgs 196/03 and art 13 GDPR 679/16)
 
 
</div>

Document Controller

Stantec

<div>Requisition Number: 24421BR
Description:
We are seeking a highly organized and detail-oriented Document Controller to join our team in Dubai, United Arab Emirates. As a Document Controller, you will be responsible for managing and controlling all project-related documents, ensuring accuracy, completeness, and compliance with company standards.
Key accountabilities for this position include but are not limited to:
<ul><li>Transmit, receive, record and distribute e-mail correspondence and documentation according to established procedures.</li></ul>
<ul><li>Assist with registration, filing and control of incoming and outgoing documentation.</li></ul>
<ul><li>Perform database input and word-processing functions.</li></ul>
<ul><li>Assist with the reproduction of drawings, specifications and other documentation.</li></ul>
<ul><li>Ensure that the confidentiality of sensitive information is protected.</li></ul>
<ul><li>Keep the necessary logs and registers to track documentation / progress of work.</li></ul>
<ul><li>Perform all other duties given by direct manager.</li></ul>
Qualifications:
<ul><li>Five (5) years minimum experience in document management system in an engineering or architectural firm.</li></ul>
<ul><li>ACONEX experience is mandatory</li></ul>
<ul><li>Graduate of Business or Secretarial Course.</li></ul>
<ul><li>Strong communication and organizational skills.</li></ul>
<ul><li>Good English oral and writing skills.</li></ul>
<ul><li>Analytical problem solving and organizational ability.</li></ul>
<ul><li>Proven knowledge on document management, including all necessary software.</li></ul>
\#LI-MiddleEast
About Stantec:
We&rsquo;re active members of the communities we serve. That&rsquo;s why at Stantec we always design with community in mind. We believe growing a great design company happens from the inside out. We look for people who are drawn to use every talent they possess, plus creativity, determination and a drive to do the extraordinary.
The Stantec community unites approximately 22,000 employees working in over 400 locations across six continents. We collaborate across disciplines and industries to bring projects to life. Our work as architects, engineers, and consultants from initial project concept and planning through design, construction and commissioning is built on a solid history of success. So, when we take on a project, we see the opportunity to make a lasting connection with the people and places where we live and work. Redefine your personal best. Join us!
Work Location(s):United Arab Emirates-Dubai
Employment Type: Full-Time
Job Type: Regular
Job Category: Admin Support</div>

Bin Odeh Building Contracting LLC

<ul><li>Manage and control all incoming and outgoing documents (hard copy &amp; electronic).</li><li>Maintain proper document registers, filing systems, and project databases.</li><li>Ensure all documents are accurate, up-to-date, and distributed on time.</li><li>Coordinate with engineers, project managers, and subcontractors for document submissions.</li><li>Prepare transmittals, letters, and reports for internal and external communication.</li><li>Ensure compliance with company and project standards for document control.</li><li>Minimum 2&ndash;4 years&rsquo; experience as a Document Controller in the civil construction industry (UAE/GCC experience preferred).</li><li>Strong knowledge of document control systems, MS Office, and EDMS software.</li><li>Excellent organizational and communication skills.</li><li>Ability to work under pressure and meet deadlines.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per monthWork Location: In person

Document Controller - Civil

North Texas Custom Roofing and Construction Management

We are looking for a highly organized, detail-oriented, and dependable Document Controller to join our growing team. As a Document Controller, you will play a vital role in maintaining the integrity, accuracy, and accessibility of company documents and records. You will oversee the complete document lifecycle—from creation and review to approval, distribution, storage, and archiving—ensuring all information is properly managed and compliant with company policies and regulatory requirements. This position is ideal for someone who enjoys working with data, organizing information, improving processes, and collaborating with multiple departments. If you have excellent organizational skills, strong attention to detail, and experience managing electronic documentation, we'd love to hear from you. What You'll Do * Manage, organize, and maintain electronic and physical company documents using document management systems.* Review incoming documents for completeness, accuracy, formatting, and compliance with company standards before distribution.* Maintain document version control, revision history, and approval records to ensure only the most current documents are available.* Create, update, and maintain document registers, filing systems, logs, and document tracking databases.* Coordinate document review and approval workflows between departments, managers, clients, vendors, and project teams.* Process document transmittals, correspondence, reports, contracts, drawings, specifications, policies, manuals, and project documentation.* Archive obsolete documents according to company retention policies while ensuring records remain accessible when required.* Ensure confidential and sensitive documents are securely stored and accessed only by authorized personnel.* Monitor document deadlines and follow up with stakeholders to ensure timely approvals and submissions.* Perform routine quality assurance checks to verify document accuracy, consistency, and compliance.* Support internal and external audits by preparing and organizing requested documentation.* Assist project managers and department leaders with document preparation, formatting, editing, and record management.* Identify opportunities to improve document control processes, workflows, and overall operational efficiency.* Maintain compliance with company policies, regulatory requirements, and document retention standards.* Prepare periodic reports on document status, outstanding approvals, and document control activities. Qualifications * High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration, Information Management, Records Management, or a related field preferred.* 2+ years of experience in document control, records management, administrative support, or document coordination.* Experience using Electronic Document Management Systems (EDMS) such as SharePoint, OpenText, Procore, Aconex, Documentum, or similar platforms.* Strong proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.* Excellent organizational, communication, and time management skills.* Strong attention to detail with the ability to maintain accurate records and confidential information.* Ability to prioritize multiple assignments while meeting deadlines in a fast-paced environment.* Strong problem-solving skills and the ability to work independently with minimal supervision. Preferred Qualifications * Experience supporting engineering, construction, manufacturing, healthcare, government, energy, or corporate operations.* Knowledge of ISO quality standards, document compliance, and records retention policies.* Experience coordinating documentation for large projects or cross-functional teams.* Familiarity with workflow automation and digital document management systems.* Experience preparing reports and maintaining document control metrics. Why Join Us? * Competitive salary with opportunities for annual performance increases.* Comprehensive health, dental, and vision insurance.* 401(k) retirement plan with company match.* Paid time off, paid holidays, and wellness benefits.* Flexible work arrangements, including remote or hybrid opportunities where applicable.* Paid training, professional development, and career advancement opportunities.* Collaborative and inclusive workplace that values innovation and continuous improvement.* Opportunity to contribute to meaningful projects while building a long-term career with a growing organization.

Brilliant Investment

Job SummaryThe Document Controller is responsible for managing, organizing, and maintaining all company and project documentation across corporate departments and construction projects.This includes drawings, submittals, contracts, correspondence, reports, specifications, HR and financial records, procurement documents, and technical documentation.The role ensures accurate filing, proper version control, timely distribution, data integrity, and compliance with company procedures, ISO standards, and ERP document management workflows.Key Responsibilities1. Corporate &amp; Project Document Management<ul><li>Maintain and control all company and project documents including architectural, civil, structural, and MEP drawings, contracts, HR files, procurement records, and financial documentation.</li><li>Implement standardized document control procedures across all departments.</li><li>Ensure strict version control, archiving of superseded documents, and traceability of revisions.</li><li>Receive, scan, index, classify, and securely store documents in both physical and electronic repositories.</li><li>Maintain master document registers, logs, and databases for corporate and project records.</li></ul>2. ERP &amp; Digital Systems Integration<ul><li>Manage document workflows within ERP and DMS platforms such as Odoo, Oracle, SAP, SharePoint, Aconex, or Procore.</li><li>Ensure correct linking of documents to ERP modules (Procurement, Contracts, HR, Finance, Projects).</li><li>Support data migration, document structuring, and digital archiving aligned with ERP implementation.</li><li>Maintain document naming conventions, coding structures, and metadata standards.</li></ul>3. Distribution, Coordination &amp; Follow-Up<ul><li>Ensure timely distribution of drawings, RFIs, submittals, contracts, and approvals to relevant stakeholders.</li><li>Coordinate with consultants, contractors, suppliers, and internal departments regarding document revisions and approvals.</li><li>Track pending submissions, approvals, and renewals to prevent operational or contractual delays.</li><li>Maintain continuous communication with site engineers, PMO, procurement, HR, and finance teams.</li></ul>4. Quality Assurance &amp; Compliance<ul><li>Ensure all documentation complies with ISO standards, company SOPs, audit requirements, and regulatory authorities.</li><li>Verify completeness, accuracy, formatting, and approval status before document release.</li><li>Support internal and external audits by providing structured and traceable documentation.</li><li>Maintain confidentiality and secure handling of sensitive corporate records.</li></ul>5. Reporting &amp; Performance Tracking<ul><li>Prepare weekly and monthly document control status reports for management.</li><li>Monitor submission deadlines, approval cycles, expiries, and compliance requirements.</li><li>Highlight bottlenecks, overdue items, and workflow risks to the PMO and executive management.</li></ul>6. Administrative &amp; Operational Support<ul><li>Assist in preparation of presentations, reports, meeting minutes, and official correspondence.</li><li>Support tendering, procurement, contract administration, and HR documentation.</li><li>Maintain structured digital filing systems and corporate knowledge repositories.</li></ul>Qualifications &amp; Skills<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Engineering, Information Management, or related field.</li><li>3&ndash;5 years&rsquo; experience in document control within construction, engineering, or contracting companies.</li><li>Strong knowledge of corporate and project document control systems.</li><li>Practical experience working with ERP systems (Odoo, Oracle, SAP) and DMS platforms (Aconex, Procore, SharePoint, etc.).</li><li>High proficiency in MS Office, especially Excel document logs and tracking sheets.</li><li>Excellent organizational ability, accuracy, and attention to detail.</li><li>Strong communication, coordination, and confidentiality handling skills.</li><li>Ability to manage large volumes of corporate and project records in fast-paced environments.</li></ul>Work Location: In personPay: AED4,000.00 per monthWork Location: In person

Document Controller - Contracting Sector

Three Sixty Holding Limited

About UsGo Tech Construction LLC is an unlimited licensed construction company delivering complex institutional, commercial, residential and mixed-use projects throughout the UAE.With in-house engineering, design coordination, structural, civil and MEP teams, Go Tech provides a vertically integrated approach from concept and design through procurement, site execution, commissioning and handover.Job SummaryThe BIM Document Controller is responsible for managing, organizing, tracking, and maintaining all BIM-related documents, drawings, models, and project records. The role ensures that project documentation is accurate, up-to-date, properly distributed, and compliant with company procedures and project requirements.Key Responsibilities:Document Control<ul><li>Manage and maintain all BIM documentation, including drawings, models, reports, RFIs, submittals, and project correspondence.</li><li>Ensure proper document numbering, filing, revision control, and archiving in accordance with company standards.</li><li>Maintain document registers and tracking logs for all incoming and outgoing documents.</li><li>Distribute approved documents to relevant project stakeholders in a timely manner.</li><li>Monitor document workflows and ensure compliance with project procedures.</li></ul>BIM Coordination Support<ul><li>Assist the BIM team in maintaining model-related documentation and records.</li><li>Upload, organize, and manage BIM models within the Common Data Environment (CDE).</li><li>Track model revisions, updates, and approvals.</li><li>Coordinate with BIM Coordinators, BIM Engineers, Consultants, and Contractors regarding document submissions and approvals.</li><li>Ensure that all BIM deliverables are properly stored and accessible.</li></ul>Quality &amp; Compliance<ul><li>Ensure all project documentation complies with project requirements, ISO standards, and company policies.</li><li>Conduct regular audits of project documentation to ensure accuracy and completeness.</li><li>Maintain confidentiality and security of project information.</li></ul>Reporting<ul><li>Prepare weekly and monthly document control reports.</li><li>Monitor document submission status and provide updates to project management.</li><li>Generate reports on outstanding approvals, revisions, and document progress.</li></ul>Qualifications<ul><li>Diploma or Bachelor's Degree in Engineering, Architecture, Construction Management, Business Administration, or a related field.</li><li>Certification in Document Control or BIM Management is an advantage.</li></ul>Experience<ul><li>Minimum 2&ndash;5 years of experience in document control within construction, engineering, or BIM environments.</li><li>Experience working on large-scale construction or MEP projects is preferred.</li><li>UAE/GCC experience is an advantage.</li></ul>Technical Skills<ul><li>Proficiency in Autodesk Construction Cloud (ACC), BIM 360 (manadatory), Aconex, Procore, SharePoint, or similar document management systems.</li><li>Used to ISO 19650 DC requirements (mandatory)</li><li>Good understanding of BIM processes and workflows.</li><li>Proficiency in Microsoft Office Suite (Excel, Word, Outlook).</li><li>Knowledge of Autodesk Revit and Navisworks is an advantage.</li></ul>Competencies<ul><li>Excellent organizational and document management skills.</li><li>Strong attention to detail and accuracy.</li><li>Effective communication and coordination abilities.</li><li>Ability to manage multiple priorities and meet deadlines.</li><li>Strong problem-solving and teamwork skills.</li></ul>Experience:<ul><li>ACC (Autodesk Construction Cloud), BIM360 : 5 years (Required)</li><li>ISO 19650 DC requirements: 3 years (Required)</li></ul>Work Location: In person

BIM Document Controller

ELSEWEDY ELECTRIC POWER SYSTEMS PROJECTS

<div>
 
 
 
 Nationality :
 
 
 
 
 Saudi
 
 
 
 
 
 
 
 MAIN PURPOSE OF JOB
 
 
 
 
 Maintain and control the documentation of all approved documents and drawings and files for the cost center/project.
 
 
 
 
 
 
 
 DUTIES AND RESPONSIBILITIES
 
 
 
 <ul>
 <li>
 Responsible for the achievement of the his / her Objectives.
 </li>
 <li>
 Performing of all work assigned to him/her within high technical quality and within the agreed time schedule
 </li>
 <li>
 Ensure that controlled copies of latest approved documents and drawings are distributed to the appropriate staff, subcontractors and suppliers as applicable.
 </li>
 <li>
 Maintain updated records of all approved documents and drawings and their distribution clearly marked in a Document/ Drawing register as per the Company procedure.
 </li>
 <li>
 Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
 </li>
 <li>
 Maintain the files and control logs as required by the project.
 </li>
 </ul>
 
 
 
 
 
 
 REQUIRED FUNCTIONAL QUALIFICATION
 
 
 
 
 
 Basic Requirements:
 
 
 <ul>
 <li>
 Qualification:
 </li>
 </ul>
 
 A Certificate of MS office Course.
 
 
 Communication skills
 
 <ul>
 <li>
 Related Field Experience:
 </li>
 </ul>
 
 0-2 years of experience.
 
 
 
</div>

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