document control manager

JASARA PMC

<div>This position contributes individually, primarily through the application of a formal body of knowledge and may require short-term management/coordination of other document control people or project resources to accomplish results. The incumbent has deep knowledge of the document control discipline; thorough understanding of related business objectives, priorities and strategy for own area; and understands associated industry practices and competitors, and performs a specialized document control role independently. They use their judgment based on experience, policies and procedures, and guidance from senior document control management to evaluate situations and implement appropriate solutions. This position interacts regularly across projects and sub-Districts, and with external contacts, such as consultant and contractor document control and project management. Primarily responsible for the management and control of all project documents and records throughout their lifecycle and for guiding other document controllers, as needed.
Key Responsibilities:<ul><li>
Overall responsibility for maintaining and processing project/program information within the document control and information management systems for the project/program, and assuring any Document Controllers they oversee maintain same.</li><li>
May acts as a team lead, providing technical direction to other Document Control level staff.</li><li>
Assists in developing and updating policies, procedures, and processes, as applicable.</li><li>
Assures project participants are trained in the practical application of information management systems.
</li><li>Oversees central master file and field office files, as applicable, for all incoming and outgoing record documents for the projects/programs.</li><li>
Ensures that all project documents and records are properly indexed, filed, and archived in accordance with established procedures and standards.</li><li>
Review and process incoming and outgoing project documents such as drawings, specifications, correspondence, reports, and submittals for administrative compliance.</li><li>
Monitor and control document revisions, ensuring that the latest revisions are available to project team members.</li><li>
Maintains accurate and up-to-date project document and record logs, including transmittals, receipt confirmations, and distribution lists.</li><li>
Manage the electronic document management system (EDMS), ensuring that it is used in accordance with established procedures and standards.</li><li>
Provide training and support to project team members on the use of the EDMS and other document control tools and systems.</li><li>
Ensure compliance with project requirements and regulatory standards for document control.</li><li>
Assist in the preparation of project document control reports and presentations, as required.</li><li>
Perform other duties as assigned by the Project Manager or other senior staff.</li></ul> 

Requirements 
<ul><li>
Bachelor's degree in Business Administration, Information Management, or related field.</li><li>
Minimum of 7 years of experience in document control in a construction, engineering, or related industry.</li><li>
Strong demonstrated knowledge of document control procedures, processes, and tools, including electronic document management systems (EDMS).</li><li>
Advanced use of Aconex preferred.</li><li>
Excellent communication, organizational, and analytical skills.</li><li>
Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.</li><li>
Proficiency in Microsoft Office suite, particularly Word and advanced use of Excel.</li><li>
Familiarity with project management software such as Primavera or Microsoft Project is desirable.</li></ul></div>

Senior Document Controller (Saudi)

Vanguard Vantage General Contracting L.L.C. - O.P.C.

Job SummaryThe Document Controller is responsible for managing, organizing, and maintaining all company and project documentation across corporate departments and construction projects.This includes drawings, submittals, contracts, correspondence, reports, specifications, HR and financial records, procurement documents, and technical documentation.The role ensures accurate filing, proper version control, timely distribution, data integrity, and compliance with company procedures, ISO standards, and ERP document management workflows.Key Responsibilities1. Corporate &amp; Project Document Management<ul><li>Maintain and control all company and project documents including architectural, civil, structural, and MEP drawings, contracts, HR files, procurement records, and financial documentation.</li><li>Implement standardized document control procedures across all departments.</li><li>Ensure strict version control, archiving of superseded documents, and traceability of revisions.</li><li>Receive, scan, index, classify, and securely store documents in both physical and electronic repositories.</li><li>Maintain master document registers, logs, and databases for corporate and project records.</li></ul>2. ERP &amp; Digital Systems Integration<ul><li>Manage document workflows within ERP and DMS platforms such as Odoo, Oracle, SAP, SharePoint, Aconex, or Procore.</li><li>Ensure correct linking of documents to ERP modules (Procurement, Contracts, HR, Finance, Projects).</li><li>Support data migration, document structuring, and digital archiving aligned with ERP implementation.</li><li>Maintain document naming conventions, coding structures, and metadata standards.</li></ul>3. Distribution, Coordination &amp; Follow-Up<ul><li>Ensure timely distribution of drawings, RFIs, submittals, contracts, and approvals to relevant stakeholders.</li><li>Coordinate with consultants, contractors, suppliers, and internal departments regarding document revisions and approvals.</li><li>Track pending submissions, approvals, and renewals to prevent operational or contractual delays.</li><li>Maintain continuous communication with site engineers, PMO, procurement, HR, and finance teams.</li></ul>4. Quality Assurance &amp; Compliance<ul><li>Ensure all documentation complies with ISO standards, company SOPs, audit requirements, and regulatory authorities.</li><li>Verify completeness, accuracy, formatting, and approval status before document release.</li><li>Support internal and external audits by providing structured and traceable documentation.</li><li>Maintain confidentiality and secure handling of sensitive corporate records.</li></ul>5. Reporting &amp; Performance Tracking<ul><li>Prepare weekly and monthly document control status reports for management.</li><li>Monitor submission deadlines, approval cycles, expiries, and compliance requirements.</li><li>Highlight bottlenecks, overdue items, and workflow risks to the PMO and executive management.</li></ul>6. Administrative &amp; Operational Support<ul><li>Assist in preparation of presentations, reports, meeting minutes, and official correspondence.</li><li>Support tendering, procurement, contract administration, and HR documentation.</li><li>Maintain structured digital filing systems and corporate knowledge repositories.</li></ul>Qualifications &amp; Skills<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Engineering, Information Management, or related field.</li><li>3&ndash;5 years&rsquo; experience in document control within construction, engineering, or contracting companies.</li><li>Strong knowledge of corporate and project document control systems.</li><li>Practical experience working with ERP systems (Odoo, Oracle, SAP) and DMS platforms (Aconex, Procore, SharePoint, etc.).</li><li>High proficiency in MS Office, especially Excel document logs and tracking sheets.</li><li>Excellent organizational ability, accuracy, and attention to detail.</li><li>Strong communication, coordination, and confidentiality handling skills.</li><li>Ability to manage large volumes of corporate and project records in fast-paced environments.</li></ul>Pay: AED4,000.00 per monthWork Location: In person

Document Controller

ALPIN LIMITED

<div>Role Summary 
Manages project documentation and ensures proper control, tracking, and distribution.
Key Responsibilities<ul><li>
Maintain EDMS system</li><li>
Track submissions and approvals</li><li>
Ensure document compliance</li><li>
Prepare reports</li></ul>
Experience<ul><li>
5+ years</li></ul>
Skills<ul><li>
ACONEX (mandatory)</li><li>
Document control systems</li><li>
Attention to detail</li></ul></div>

Al Ali Engineering Co.WLL

<div>
 
 Key Responsibilities:
 
 <ul>
 <li>
 Manage and maintain all company and project-related documents.
 </li>
 <li>
 Ensure proper filing, recording, and tracking of incoming and outgoing documents.
 </li>
 <li>
 Maintain document control registers and logs.
 </li>
 <li>
 Coordinate with departments, consultants, and subcontractors regarding document submissions and approvals.
 </li>
 <li>
 Ensure all documents are updated, accurate, and easily accessible.
 </li>
 <li>
 Prepare reports and assist in administrative documentation tasks.
 </li>
 <li>
 Handle confidential documents with integrity and professionalism.
 </li>
 <li>
 Follow company document control procedures and standards.
 </li>
 </ul>
 
 Requirements:
 
 <ul>
 <li>
 Minimum 5 years of experience as a Document Controller.
 </li>
 <li>
 Experience in construction or engineering companies is preferred.
 </li>
 <li>
 Proficient in MS Office and document management systems.
 </li>
 <li>
 Good communication and coordination skills.
 </li>
 <li>
 Strong organizational and time management abilities.
 </li>
 <li>
 Must be fluent in
 
 Tagalog and English
 
 .
 </li>
 <li>
 Ability to work under pressure and meet deadlines.
 </li>
 </ul>
 
 
</div>

Asad farooq Building Contracting LLC

Key Responsibilities<ul><li>Manage and maintain all project-related documents, drawings, and correspondence.</li><li>Control the receipt, registration, distribution, and filing of documents.</li><li>Ensure proper document numbering, revision control, and version tracking.</li><li>Coordinate with Project Managers, Engineers, Consultants, and Clients regarding document submissions.</li><li>Maintain updated logs for drawings, RFIs, submittals, transmittals, and project records.</li><li>Monitor document submission schedules and ensure deadlines are met.</li><li>Archive completed project documents and maintain secure records.</li><li>Generate document status reports and provide updates to project teams.</li><li>Ensure compliance with company document control procedures and project requirements.</li><li>Support project teams during audits and inspections.</li></ul>Pay: AED2,000.00 - AED3,000.00 per monthWork Location: In person

Kyverna Therapeutics

<div>
 
 
 Kyverna Therapeutics is a patient-centered, clinical-stage biopharmaceutical company developing cell therapies for patients suffering from autoimmune diseases. Guided by our core values, Stay True to Why, Collaborate to Accelerate, Lead with Clarity, Boldly Innovative, and Own the Outcome, we are committed to transforming the future of treatment for autoimmune disease. Join us at the forefront of cell therapy innovation and help redefine what&rsquo;s possible.
 
 
 
 
 Position Summary
 
 
 
 
 The Medical Writing Operations Manager will drive operational excellence and consistency across Medical Writing deliverables in support of inspection readiness and regulatory submissions. This role is responsible for document coordination and control, SOP authorship support, template maintenance, and process aid development, version management, and cross-functional alignment. The ideal candidate is detail-oriented, proactive, and highly organized, with demonstrated experience navigating regulated documentation and submission environments.
 
 
 
 
 Title:
 
 Medical Writing Operations Manager
 
 
 
 
 Reports to:
 
 Director of Medical Writing
 
 
 
 
 Location:
 
 Emeryville, CA (Hybrid) or West Coast remote
 
 
 
 
 
 
 
 
 Responsibilities
 
 <ul>
 
 <li>
 Support development of the Investigator&rsquo;s Brochure SOP and associated templates, including internal guidance documents and process aids
 </li>
 
 <li>
 Coordinate and track CSR appendices in partnership with cross-functional teams
 </li>
 
 <li>
 Oversee document review coordination, including preparing and aligning reviewer rosters
 </li>
 
 <li>
 Coordinate QC activities for clinical and regulatory documents, including working with external vendors to ensure timelines and deliverables are met
 </li>
 
 <li>
 Ensure QC-reviewed and final documents are properly archived and traceable in Veeva
 </li>
 
 <li>
 Develop and maintain document trackers for version history, ownership, and approvals to support audit readiness
 </li>
 
 <li>
 Support documentation and tracking activities for audit and inspection readiness, including CAPA follow-up
 </li>
 
 <li>
 Provide coordination and process support across Medical Writing deliverables to enable consistent documentation practices and compliance
 </li>
 
 
 </ul>
 
 
 
 
 Qualifications
 
 <ul>
 
 <li>
 7+ years in medical or regulatory writing operations within a GxP environment
 </li>
 
 <li>
 Hands-on SOP authorship and routing experience, ideally with DOT or similar systems
 </li>
 
 <li>
 Strong coordination and document control experience across review cycles, including experience with Veeva or similar regulatory document management systems
 </li>
 
 <li>
 Experience coordinating CSR appendices and other cross-functional components of BLA submissions (e.g., Module 2 and 5 deliverables) is a plus
 </li>
 
 <li>
 Excellent attention to detail, organizational skills, and ability to manage multiple priorities under tight deadlines
 </li>
 
 <li>
 Strong interpersonal and communication skills, with proven ability to build trust across cross-functional teams
 </li>
 
 <li>
 Exposure to regulatory submissions (INDs, BLAs, CTDs)
 </li>
 
 <li>
 Well-versed in inspection-readiness documentation practices
 </li>
 
 <li>
 Familiarity with CAPA documentation and inspection-readiness processes, including Medical Writing&rsquo;s role in supporting inspection responses, is a plus
 </li>
 
 
 </ul>
 
 
 
 
 
 
 
 
 The national salary range for this position is from $125K to $140K USD annually. This salary range is an estimate of what we reasonably expect to pay for this position, and the actual salary may vary based on various factors, including without limitation individual education, experience, tenure, skills and abilities, as well as internal equity and alignment with market data. &nbsp;This position is also eligible for bonus, benefits, and participation in Company&rsquo;s stock plan.
 
 
</div>

Medical Writing Operations Manager

AECOM

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us. 
Job Description 
<ul><li>
Maintain and control all project documents, drawings, and correspondence in accordance with company procedures.</li><li>
Ensure proper document numbering, filing, tracking, and distribution systems are maintained.</li><li>
Receive, register, and distribute incoming and outgoing documents.</li><li>
Maintain updated logs for: Drawings RFIs Submittals NCRs Material approvals Technical submissions Correspondence</li><li>
Ensure only latest approved revisions of drawings and documents are available at site.</li><li>
Coordinate with engineers, consultants, contractors, and project teams for document submissions and approvals.</li><li>
Upload and manage documents through client systems and EDMS platforms.</li><li>
Track pending submissions and follow up for approvals and responses.</li><li>
Maintain hard copy and electronic filing systems for easy retrieval of records.</li><li>
Prepare transmittals for document submissions and distribution.</li><li>
Archive superseded and obsolete documents according to project procedures.</li><li>
Ensure confidentiality and security of project records and company documents.</li><li>
Assist project team in preparation of reports, presentations, and project documentation.</li><li>
Support QA/QC team in maintaining quality records and inspection documents.</li><li>
Maintain accurate records of shop drawings, method statements, and material submittals.</li><li>
Coordinate document flow between site office, head office, consultant, and client.</li><li>
Prepare weekly and monthly document status reports.</li><li>
Ensure compliance with project document control procedures and ISO standards.</li><li>
Monitor deadlines for submissions and maintain document turnaround tracking.</li><li>
Assist during audits by providing required documentation and records.</li><li>
Maintain attendance records, staff documents, and administrative files if required.</li><li>
Ensure all handover documents and close-out records are properly compiled and archived.</li></ul> 

Qualifications 
<ul><li>
Diploma or Bachelor&rsquo;s Degree in a relevant field</li><li>
Minimum 7+ years of experience as a Document Controller on UAE infrastructure projects (DM, RTA, or similar)</li><li>
Strong knowledge of document control processes, including drawings, RFIs, submittals, NCRs, and material approvals</li><li>
Experience managing EDMS/Aconex, document tracking, transmittals, and revision control</li><li>
Ability to ensure latest approved documents are maintained and properly distributed</li><li>
Proven coordination skills with engineers, consultants, and contractors</li><li>
Experience supporting QA/QC documentation and maintaining project records</li><li>
Proficient in MS Office with strong organizational and communication skills</li></ul> 

Additional Information<div></div> 
At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment. 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

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Senior Document Controller (Saudi)

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Medical Writing Operations Manager

Document Controller