document control manager

Omada Rail Systems

<div><ul><li>Permanent Contract
</li></ul><ul><li>Mid-Senior Level
</li></ul><ul><li>Riyadh
</li></ul><ul><li>Technical Engineering</li></ul></div>
 <div>About Us 
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
About the Role 
We are seeking a highly organized and efficient Document Control Manager to join our team in Riyadh, Saudi Arabia. The successful candidate will be responsible for overseeing the organization's document management systems, ensuring compliance with industry standards, and optimizing document workflows.<ul><li>
Develop, implement, and maintain document control policies and procedures</li><li>
Manage the organization's document management system, ensuring proper storage, retrieval, and version control of all documents</li><li>
Coordinate with various departments to ensure timely document updates and revisions</li><li>
Conduct regular audits to ensure compliance with industry standards and regulations</li><li>
Train staff on document control procedures and best practices</li><li>
Implement and oversee quality control processes for all managed documents</li><li>
Analyze document workflows and propose improvements to increase efficiency</li><li>
Collaborate with IT department to maintain and upgrade document management software</li><li>
Prepare reports on document control activities and metrics for management review</li><li>
Ensure proper archiving and retention of documents in accordance with company policies and legal requirements</li></ul> 
What do we need from you 
<ul><li>
Bachelor's degree in Business Administration, Information Management, or related field</li><li>
PMIS experience is mandatory</li><li>
Minimum of 15 years of experience in document control, preferably rail projects experience.</li><li>
Proficiency in document management systems and Microsoft Office Suite</li><li>
Strong knowledge of quality control processes and workflow optimization</li><li>
Experience with database management and data analysis</li><li>
Familiarity with industry standards and regulations related to document control</li><li>
Knowledge of ISO 9001 or similar quality management systems</li><li>
Excellent organizational and time management skills</li><li>
Strong attention to detail and ability to maintain accuracy in a fast-paced environment</li><li>
Effective communication and interpersonal skills</li><li>
Project management experience</li><li>
Certifications in document management or quality control (preferred)</li></ul></div>

Document Control Manager

Hill International, Inc.

<div>
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Establish and manage the document control system using
 
 Aconex
 
 across projects.
 </li>
 <li>
 Develop and enforce document control procedures, workflows, and naming conventions.
 </li>
 <li>
 Administer Aconex (user setup, permissions, workflows, transmittals, and registers).
 </li>
 <li>
 Ensure proper version control, document numbering, and distribution.
 </li>
 <li>
 Coordinate with project managers, engineers, contractors, and consultants for timely document submission and approvals.
 </li>
 <li>
 Monitor document lifecycle (submission, review, approval, revision, archiving).
 </li>
 <li>
 Maintain document registers, logs, and audit trails.
 </li>
 <li>
 Ensure compliance with company standards, contractual requirements, and regulatory guidelines.
 </li>
 <li>
 Train project teams and stakeholders on Aconex usage and best practices.
 </li>
 <li>
 Conduct regular audits to ensure document accuracy and system integrity.
 </li>
 <li>
 Generate reports on document status, delays, and workflow performance.
 </li>
 <li>
 Support handover and close-out documentation processes.
 </li>
 </ul>
 
 
 Required Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Engineering, Information Management, or a related field.
 </li>
 <li>
 12+ years of experience in document control, with at least 3 years in a managerial role.
 </li>
 <li>
 Proven expertise in
 
 Aconex
 
 (administration and advanced user level).
 </li>
 <li>
 Experience working on large-scale projects (construction, infrastructure, oil &amp; gas, or engineering).
 </li>
 </ul>
 
 
</div>

Brick Stone Trading & Contracting

Job Purpose / Basic Function:The Document Controller will be responsible for managing and maintaining all company and project documentation in an organized and efficient manner, ensuring proper filing, tracking, and retrieval of both soft and hard copy documents. The role includes handling and updating CRM systems (such as Suite CRM/ERP), maintaining accurate records of client communications, quotations, contracts, and reports, and ensuring all data is up to date. The candidate will prepare and submit Material Requests (MR) to procurement, coordinate with suppliers, and closely follow up on approvals, RFQs, and purchase orders while maintaining proper documentation.Duties and responsibilities:&middot; Track and distribute controlled documents, using the doc control procedures, format and distribution schedule.&middot; Coordinate and administer the distribution of all incoming and outgoing documentation and paperwork to ensure controlled delivery to person(s) responsible.&middot; Screen all incoming and outgoing documents for submission to Document Control for their proper handling.&middot; Routing various documents to different Engineers and Document Control for proper handling.&middot; Scan, index incoming and outgoing mail electronically.&middot; Distinguish document handling by document type.&middot; Establish and maintain various files developed for the project.&middot; Prepare document searches as requested by authorized personnel.&middot; General clerical functions to maintain a seamless office environment.&middot; Requisition of office supplies for document control.&middot; Carry out any other duties as and when required by the Executive Manager.&middot; Ability to confidently and tactfully work in a mixed team environment.&middot; Responsible for reporting on his/her supervisors&rsquo; occurrences.&middot; Performs any other related duties and responsibilities as required or, assigned.Qualifications:&middot; Bachelor&rsquo;s degree from a recognized University (or) Diploma.&middot; Experience: minimum of 4- 7 years. Especially in Facility Management will be an advantage.Application Question(s):<ul><li>This position to be filled immediately, you can join ?</li><li>Do you have experience as Document Controller in Facility Management? if yes how many years?</li></ul>Language:<ul><li>Arabic (Required)</li></ul>Work Location: In person

Document Controller

Saipem

<div>
 
 Saipem
 
 is a global leader in the engineering and construction of major projects for the energy and infrastructure sectors, both offshore and onshore. Saipem is &ldquo;One Company&rdquo; organized into business lines:
 
 Asset Based Services
 
 ,
 
 Drilling
 
 ,
 
 Energy Carriers
 
 ,
 
 Offshore Wind
 
 ,
 
 Sustainable Infrastructures
 
 ,
 
 Robotics &amp; Industrialized Solutions
 
 . Always oriented towards technological innovation, the company&rsquo;s purpose is &ldquo;
 
 Engineering for a sustainable future
 
 &rdquo;. As such Saipem is committed to supporting its clients on the energy transition pathway towards Net Zero, with increasingly digital means, technologies and processes geared for environmental sustainability. Listed on the Milan Stock Exchange, it is present in more than
 
 50 countries
 
 around the world and employs about
 
 30,000 people of over 130 nationalities
 
 .
 
 
 
 Purpose Of The Position
 
 
 
 As
 
 Document Controller
 
 you will respond/report to the
 
 Lead DCC / Project Control Manager
 
 and be part of
 
 our company&rsquo;s various projects
 
 within the
 
 Project Control Department.
 
 
 
 
 How can you support us? Here are below your responsibilities:
 
 
 
 
 Mission
 
 
 
 <ul>
 <li>
 Execute document management workflow both in Home Office, Construction sites and Fabrication Yards in accordance with methods and procedure and using Saipem's tools
 
 
 </li>
 </ul>
 
 Tasks
 
 
 
 <ul>
 <li>
 Organize and update Document Registers (both Saipem and Vendors) and Master Data List activities
 </li>
 <li>
 Check quality of document list status, workflows, internal distribution, transmittals, etc.
 </li>
 <li>
 Check formal quality of the documents before uploading into EDMS
 </li>
 <li>
 Ensure tempestive submission and receipt of documents and proper archiving
 </li>
 <li>
 Upload documentation and transmittal to EDMS
 </li>
 <li>
 Assist in vendor documentation management
 </li>
 <li>
 Assist in system management of Client / Vendor comments and related responses
 </li>
 <li>
 Upload Project Templates and Contractual Documentation into the system
 </li>
 <li>
 Control or assist in workflows management and document distribution
 </li>
 <li>
 Control or assist in linking document to activities, to purchase request/order, to plant structure, etc.
 </li>
 <li>
 Control documentation formal correctness
 </li>
 <li>
 Support the Project Manager and the Risk Owners in minimizing risk impacts and maximizing opportunities identified within the Project
 </li>
 <li>
 Support in defining, organizing and managing the Final Project documents handover to the Client
 
 
 </li>
 </ul>
 What are we looking for?
 
 
 
 Education
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Engineering, Business Administration, Information Management, or a related discipline (Equivalent professional experience in EPC project environments may be considered)
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 Minimum 6+ years of experience as a Document Control Coordinator (DCC) or Project Document Controller within Oil &amp; Gas, EPC, or large multidisciplinary projects
 </li>
 <li>
 Proven experience supporting engineering, procurement, construction, and commissioning phases of EPC projects
 </li>
 <li>
 Demonstrated experience managing Client and Vendor documentation in compliance with contractual and project requirements
 
 
 </li>
 </ul>
 
 Languages
 
 
 
 <ul>
 <li>
 Proficient in English (written and spoken)
 </li>
 <li>
 Ability to communicate effectively with multinational teams, Clients, and Vendors
 
 
 </li>
 </ul>
 
 Technical Skills / Knowledge
 
 
 
 <ul>
 <li>
 Strong knowledge of EPC Project Document Management processes and document lifecycle control
 </li>
 <li>
 Familiarity with Project Execution Plans (PEP), Document Management Plans (DMP), and Quality Management Systems
 </li>
 <li>
 Solid understanding of contractual documentation requirements, document numbering, revision control, and transmittal management
 </li>
 <li>
 Experience in managing document interfaces across Engineering, Procurement, Construction, and Vendors
 </li>
 <li>
 Knowledge of project close-out documentation and final handover dossiers
 
 
 </li>
 </ul>
 
 IT Skills
 
 
 
 <ul>
 <li>
 Microsoft Office Suite
 </li>
 <ul>
 <li>
 Advanced Excel (pivot tables, formulas, tracking logs, status dashboards)
 </li>
 <li>
 Word (formatting, document templates)
 </li>
 <li>
 PowerPoint (project reporting and presentations)
 </li>
 <li>
 Outlook (professional communication and workflow coordination)
 </li>
 </ul>
 <li>
 Electronic Document Management Systems (EDMS)
 </li>
 <ul>
 <li>
 Strong user experience with EDMS platforms for document control, workflows, approvals, and archiving
 </li>
 <li>
 Ability to manage document uploads, metadata, transmittals, and status reporting within EDMS environments
 
 </li>
 </ul>
 </ul>
 
 What Can We Offer To You
 
 
 
 <ul>
 <li>
 Permanent Contract &ndash; Project-based position
 </li>
 <li>
 Corporate Benefits: We offer a comprehensive benefits package
 </li>
 <li>
 Working Hours: 45 hours (9 hours x 5 days)
 </li>
 <li>
 Our One Saipem Way soft skills model leverages on skills development, career growth, opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals
 </li>
 <li>
 Location: Doha, Qatar (Site)
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 
 We support your development!
 
 Do you feel you might not fit this role perfectly? If you think you can contribute to our business development in the future, don&rsquo;t hesitate to apply anyway through our spontaneous application form!
 
 
 
 We embrace diversity!
 
 At Saipem, we believe that innovation thrives through diversity. Our culture is built on mutual respect, collaboration, inclusion and the belief that our differences drive our progress.
 
 
 
 Safety and Sustainability matter to us!
 
 Operating in difficult and at times extreme situations, the focus is always on the health and safety of people and the preservation of the natural ecosystem.
 
 
 
 Find out more on our career page
 
 
 here
 
 
 
 
 One
 
 vision,
 
 many
 
 paths,
 
 limitless
 
 possibilities.
 
 
 
 PRIVACY POLICY
 
 
 
 In accordance with the Qatar's Personal Data Privacy Protection Law (PDPPL) enacted as Law No. 13 of 2016 (&ldquo;GDPR&rdquo;). All interested candidates (L. 903/03) are invited to consult the privacy policy (art 13, 14, D.Lgs 196/03 and art 13 GDPR 679/16)
 
 
</div>

Kastel Enterprises

Job Overview We are seeking a dynamic and detail-oriented Task Manager to join our team! In this vital role, you will manage employees and departments performance, and resources required to plan, organize, direct, accomplish, document, invoice, and control the established technical efforts. Oversee the coordination, organization, and management of various projects and administrative tasks to ensure seamless operations. Your proactive approach will help streamline workflows, maintain accurate documentation, and support the overall efficiency of our organization. This position offers an exciting opportunity for someone with strong organizational skills, technical proficiency, and a passion for process improvement to make a meaningful impact every day.Responsibilities<ul><li>Lead the planning, execution, and monitoring of multiple tasks and projects across department to meet deadlines and quality standards.</li><li>Maintain comprehensive document management systems, including filing, record keeping, and data entry, ensuring all records are accurate, accessible, and compliant with relevant standards</li><li>Utilize SharePoint and ERP systems to organize information, track progress, and facilitate collaboration among team members.</li><li>Proofread and review technical documents, reports, and correspondence for clarity, accuracy, and consistency.</li><li>Manage data entry processes while ensuring data integrity through diligent quality control measures.</li><li>Support internal audits by preparing necessary documentation and maintaining organized records in accordance with quality management protocols.</li><li>Coordinate with cross-functional teams to streamline workflows, improve document control procedures, and enhance overall operational efficiency.</li></ul>Requirements<ul><li>A Bachelor's Degree or a MINIMUM of 10 years of experience</li><li>Ability to obtain a security clearance</li><li>Proven experience in administrative roles with strong organizational skills and attention to detail.</li><li>Familiarity with document management systems</li><li>Excellent proofreading skills combined with technical writing ability to produce clear, precise documentation.</li><li>Strong records management skills with an understanding of filing systems and document control procedures.</li><li>Ability to handle multiple tasks efficiently while maintaining accuracy under tight deadlines.</li><li>Previous experience in a regulated environment</li></ul>Pay: $80,000.00 - $130,000.00 per yearWork Location: In person

Task Manager

Al Aali International

We are hiring Document Controller, URGENTLY!Qatar Energy approved Document Controller requirements.Maintain project documents and ensure that accurate information is distributed throughout the project, on time, to the people who need including Project Manager, Project Engineers, Clients, Designers, Surveyors, Architects, and other colleagues. Keep confidentiality of the documents based on the document's nature. Work with technical documents such as reports, equipment manuals, etc. Sort and store electronic and hard copy documents for easy retrieval. Keep a record of all incoming/outgoing documents with proper document classification, revision, issue date, document status, etc.KEY ACTIVITIES1. Controlling company and project documentation as assigned by the management2. Sorting, storing, and retrieving electronic and hard copy documents3. Following and improving document control procedures4. Ensuring all documentation meets formal requirements and required standards5. Producing document progress reports for the Project Manager and other managers6. Conducting regular reviews and document audits7. Helping in the planning stages of the assigned project8. Ensure documents are shared at key times to facilitate timely project completion9. Using computers to organize and distribute documents10. Working closely with the Project site office and head office.REQUIREMENTSEducation: Bachelor&rsquo;s DegreeIT Skills: Well-versed with MS Office Packages and experience in generating Excel databases. Typing Speed in EnglishMultitasking and experience in Secretarial work would be preferred.Please note that we are not hiring anyone outside of Qatar.We are ONLY hiring candidates who are based in Qatar now and can join immediately.Job Type: Full-time

اسس | OSUS

<div>
 
 
 
 About OSUS:
 
 
 
 
 
 
 
 Our journey began in 2006 in the city of Riyadh, driven by an ambitious vision to lead the next generation of commercial, residential, and mixed-use real estate projects. Since then, we have continued to establish our presence as a developer redefining the concept of real estate development through projects rooted in integration, innovation, thoughtful design, and modern technological solutions that elevate the end-user experience, whether individuals or businesses. We believe that mixed-use developments represent the future of urban planning. Guided by this vision, we create projects that merge urban functions into a single space, reshaping daily life in a more efficient and flexible way. We design vibrant destinations where living and working intersect, and where commercial and entertainment facilities harmonize within an integrated environment, fulfilling individual aspirations and supporting the growth of modern communities. At OSUS, we continue to build on this approach, inspired by Saudi Arabia&rsquo;s Vision 2030 and committed to developing real estate solutions that elevate the urban landscape, meet the ambitions of individuals and investors, and align with the evolving nature of cities and future lifestyles.
 
 
 
 
 
 
 
 Job Summary:
 
 
 
 
 
 
 
 A document controller is a practical position in carrying out work related to the control, preservation, documentation, classification, retention and ease of reference to documents upon request and need.
 
 
 
 
 
 
 
 Responsibilities are not limited to:
 
 
 
 
 
 
 <ul>
 <li>
 Receiving and reviewing all outgoing and incoming technical and administrative documents.
 </li>
 <li>
 Ensuring the use of approved forms and templates and applying the unified document coding system.
 </li>
 <li>
 Entering data into the Electronic Document Management System (DMS) and ensuring its accuracy and completeness.
 </li>
 <li>
 Verify the completion of approvals and signatures before distributing the documents.
 </li>
 <li>
 Coordinate with engineering teams to ensure that the documents comply with the required technical specifications.
 </li>
 <li>
 Issue review or update notifications whenever any modifications are made to the documents.
 </li>
 <li>
 Distributing approved documents to relevant parties internally and externally.
 </li>
 <li>
 Managing the flow of documents between contractors, consultants, and internal departments.
 </li>
 <li>
 Ensuring that all parties work with the latest approved versions of the documents.
 </li>
 <li>
 Archiving all documents electronically and on paper in accordance with institutional policies.
 </li>
 <li>
 Updating records and document databases.
 </li>
 <li>
 Contributing to the preparation of periodic reports on the status of documents and the final copies (As-built).
 </li>
 <li>
 Propose solutions to improve the efficiency of the document management system.
 </li>
 <li>
 Participate in training workshops to raise awareness about the importance of document control.
 </li>
 <li>
 Support the implementation of digital transformation in the company's document management.
 </li>
 <li>
 Perform any other tasks assigned to him by the line manager within the scope of work.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Information Systems, or Engineering.
 </li>
 <li>
 3 to 5 years of experience in document management within an engineering or real estate development project environment.
 </li>
 <li>
 Experience in using Document Management Systems (DMS) such as Aconex, SharePoint, or Primavera.
 </li>
 </ul>
 
 
</div>

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