document control manager

TGP International

<div>
 
 Position Summary
 
 
 
 We are seeking a proactive and highly organised professional to join our team as Office, Tender &amp; Document Control Manager. This multifaceted role combines office administration, bid/tender management, and document control, with a strong focus on supporting multidisciplinary architecture, engineering, and construction (AEC) projects, particularly in the hospitality sector. The ideal candidate will ensure seamless operations across the office, manage high-quality bid submissions, and maintain robust documentation systems that support design workflows, compliance, and collaboration.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Office Management
 </li>
 <li>
 Oversee day-to-day administrative operations to maintain an efficient and well-functioning office
 </li>
 <li>
 Coordinate internal communications, scheduling, and travel arrangements
 </li>
 <li>
 Manage office supplies, vendor coordination, and maintenance services
 </li>
 <li>
 Maintain physical and digital filing systems in line with company procedures
 </li>
 <li>
 Ensure compliance with workplace health, safety, and regulatory standards
 </li>
 <li>
 Tender &amp; Bid Management
 </li>
 <li>
 Identify relevant tender opportunities from online portals and networks
 </li>
 <li>
 Analyse RFPs, ITTs, and PQQs to assess requirements and create submission strategies
 </li>
 <li>
 Coordinate technical, financial, and legal inputs for bid documents
 </li>
 <li>
 Prepare, review, and format submissions to ensure compliance and quality
 </li>
 <li>
 Maintain a bid library (templates, case studies, standard responses) for efficiency
 </li>
 <li>
 Track bid outcomes and conduct post-bid reviews to capture lessons learned
 </li>
 <li>
 Document Control
 </li>
 <li>
 Develop, implement, and maintain document control processes in line with ISO, QA/QC, and internal standards
 </li>
 <li>
 Manage both digital and physical Document Management Systems (DMS/EDMS), preferably Aconex
 </li>
 <li>
 Monitor document flows, including submittals, transmittals, approvals, and revisions
 </li>
 <li>
 Maintain accurate logs of drawings, RFIs, reports, minutes of meetings, and correspondence
 </li>
 <li>
 Ensure strict version control, numbering protocols, and traceability across all documentation
 </li>
 <li>
 Liaise with internal teams and external consultants, contractors, and vendors
 </li>
 <li>
 Support BIM and technical teams by integrating document control processes with platforms such as AutoCAD, Revit, and BIM 360
 </li>
 <li>
 Conduct periodic audits to ensure document integrity and compliance
 
 
 </li>
 </ul>
 
 Desirable Skills
 
 
 
 <ul>
 <li>
 Previous experience in hospitality projects or large-scale design/engineering consultancies
 </li>
 <li>
 Familiarity with BIM workflows, AutoCAD, Revit, and BIM 360
 </li>
 <li>
 Strong typing, editing, and data organisation skills
 </li>
 <li>
 Ability to handle confidential data and maintain document security protocols
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Engineering, Architecture, or related field
 </li>
 <li>
 2-5 years of proven experience in document control, tender/bid coordination, or office administration within AEC or design consultancy sectors
 </li>
 <li>
 Hands-on experience with MS Office and Excel
 </li>
 <li>
 Familiarity with Electronic Document Management Systems (EDMS), preferably Aconex
 </li>
 <li>
 Knowledge of ISO standards, QA/QC procedures, and compliance processes
 </li>
 <li>
 Experience preparing bids/tenders and managing deadlines under pressure
 </li>
 <li>
 Strong communication, coordination, and organisational skills with exceptional attention to detail
 </li>
 <li>
 Fluency in English (written and spoken)
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 TGP International Employee Benefits:
 
 
 Five-Day Work Week: Standard Monday to Friday schedule.
 
 
 Hybrid Work Arrangement: Three days in the office and two days working remotely.
 
 
 Incentive Plan: Company incentive scheme offering up to 10%&mdash;5% for introductions and 5% for successful closures.
 
 
 Annual Leave: 22 working days of paid annual leave, excluding weekends.
 
 
 Remote Work Flexibility: One additional week per year to work remotely from your home country, which can be combined with up to two consecutive weeks of annual leave.
 
 
 Coaching &amp; Mentoring: Structured professional development through a dedicated coaching and mentoring program.
 
 
 Annual Company Gathering: A global team event bringing together employees from all offices.
 
 
 Employee Recognition Program: Regular recognition initiatives celebrating outstanding performance and contributions.
</div>

Office, Tender & Document Control Manager

Egis Group

<div>Company Description 
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
Job Description 
We are seeking a highly organized and efficient Document Control Manager to join our team in Riyadh, Saudi Arabia. The successful candidate will be responsible for overseeing the organization's document management systems, ensuring compliance with industry standards, and optimizing document workflows.<ul><li>
Develop, implement, and maintain document control policies and procedures</li><li>
Manage the organization's document management system, ensuring proper storage, retrieval, and version control of all documents</li><li>
Coordinate with various departments to ensure timely document updates and revisions</li><li>
Conduct regular audits to ensure compliance with industry standards and regulations</li><li>
Train staff on document control procedures and best practices</li><li>
Implement and oversee quality control processes for all managed documents</li><li>
Analyze document workflows and propose improvements to increase efficiency</li><li>
Collaborate with IT department to maintain and upgrade document management software</li><li>
Prepare reports on document control activities and metrics for management review</li><li>
Ensure proper archiving and retention of documents in accordance with company policies and legal requirements</li></ul> 

Qualifications 
<ul><li>
Bachelor's degree in Business Administration, Information Management, or related field</li><li>
PMIS experience is mandatory</li><li>
Minimum of 10 years of experience in document control, preferably rail projects experience.</li><li>
Proficiency in document management systems and Microsoft Office Suite</li><li>
Strong knowledge of quality control processes and workflow optimization</li><li>
Experience with database management and data analysis</li><li>
Familiarity with industry standards and regulations related to document control</li><li>
Knowledge of ISO 9001 or similar quality management systems</li><li>
Excellent organizational and time management skills</li><li>
Strong attention to detail and ability to maintain accuracy in a fast-paced environment</li><li>
Effective communication and interpersonal skills</li><li>
Project management experience</li><li>
Certifications in document management or quality control (preferred)</li></ul></div>

Document Control Manager - Saudi National

Omada Rail Systems

<div><ul><li>Project Management
</li></ul><ul><li>Permanent Contract
</li></ul><ul><li>Mid-Senior Level
</li></ul><ul><li>Riyadh</li></ul></div>
 <div>About Us 
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
About the Role 
We are seeking a highly organized and efficient Document Control Manager to join our team in Riyadh, Saudi Arabia. The successful candidate will be responsible for overseeing the organization's document management systems, ensuring compliance with industry standards, and optimizing document workflows.<ul><li>
Develop, implement, and maintain document control policies and procedures</li><li>
Manage the organization's document management system, ensuring proper storage, retrieval, and version control of all documents</li><li>
Coordinate with various departments to ensure timely document updates and revisions</li><li>
Conduct regular audits to ensure compliance with industry standards and regulations</li><li>
Train staff on document control procedures and best practices</li><li>
Implement and oversee quality control processes for all managed documents</li><li>
Analyze document workflows and propose improvements to increase efficiency</li><li>
Collaborate with IT department to maintain and upgrade document management software</li><li>
Prepare reports on document control activities and metrics for management review</li><li>
Ensure proper archiving and retention of documents in accordance with company policies and legal requirements</li></ul> 
What do we need from you 
<ul><li>
Bachelor's degree in Business Administration, Information Management, or related field</li><li>
PMIS experience is mandatory</li><li>
Minimum of 10 years of experience in document control, preferably rail projects experience.</li><li>
Proficiency in document management systems and Microsoft Office Suite</li><li>
Strong knowledge of quality control processes and workflow optimization</li><li>
Experience with database management and data analysis</li><li>
Familiarity with industry standards and regulations related to document control</li><li>
Knowledge of ISO 9001 or similar quality management systems</li><li>
Excellent organizational and time management skills</li><li>
Strong attention to detail and ability to maintain accuracy in a fast-paced environment</li><li>
Effective communication and interpersonal skills</li><li>
Project management experience</li><li>
Certifications in document management or quality control (preferred)</li></ul></div>

<div><h3 class="jobSectionHeader">Position Summary</h3>
We are seeking a proactive and highly organised professional to join our team as Office, Tender &amp; Document Control Manager. This multifaceted role combines office administration, bid/tender management, and document control, with a strong focus on supporting multidisciplinary architecture, engineering, and construction (AEC) projects, particularly in the hospitality sector. The ideal candidate will ensure seamless operations across the office, manage high-quality bid submissions, and maintain robust documentation systems that support design workflows, compliance, and collaboration.<h3 class="jobSectionHeader">
Key Responsibilities</h3><h3 class="jobSectionHeader">
1. Office Management</h3><ul><li>Oversee day-to-day administrative operations to maintain an efficient and well-functioning office.</li><li>Coordinate internal communications, scheduling, and travel arrangements.</li><li>Manage office supplies, vendor coordination, and maintenance services.</li><li>Maintain physical and digital filing systems in line with company procedures.</li><li>Ensure compliance with workplace health, safety, and regulatory standards.</li></ul><h3 class="jobSectionHeader">
2. Tender &amp; Bid Management</h3><ul><li>Identify relevant tender opportunities from online portals and networks.</li><li>Analyse RFPs, ITTs, and PQQs to assess requirements and create submission strategies.</li><li>Coordinate technical, financial, and legal inputs for bid documents.</li><li>Prepare, review, and format submissions to ensure compliance and quality.</li><li>Maintain a bid library (templates, case studies, standard responses) for efficiency.</li><li>Track bid outcomes and conduct post-bid reviews to capture lessons learned.</li></ul><h3 class="jobSectionHeader">
3. Document Control</h3><ul><li>Develop, implement, and maintain document control processes in line with ISO, QA/QC, and internal standards.</li><li>Manage both digital and physical Document Management Systems (DMS/EDMS), preferably Aconex.</li><li>Monitor document flows, including submittals, transmittals, approvals, and revisions.</li><li>Maintain accurate logs of drawings, RFIs, reports, minutes of meetings, and correspondence.</li><li>Ensure strict version control, numbering protocols, and traceability across all documentation.</li><li>Liaise with internal teams and external consultants, contractors, and vendors.</li><li>Support BIM and technical teams by integrating document control processes with platforms such as AutoCAD, Revit, and BIM 360.</li><li>Conduct periodic audits to ensure document integrity and compliance.</li></ul><h3 class="jobSectionHeader">
Desirable Skills</h3><ul><li>Previous experience in hospitality projects or large-scale design/engineering consultancies.</li><li>Familiarity with BIM workflows, AutoCAD, Revit, and BIM 360.</li><li>Strong typing, editing, and data organisation skills.</li><li>Ability to handle confidential data and maintain document security protocols.</li></ul>
Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Engineering, Architecture, or related field.</li><li>2&ndash;5 years of proven experience in document control, tender/bid coordination, or office administration within AEC or design consultancy sectors.</li><li>Hands-on experience with MS Office and Excel.</li><li>Familiarity with Electronic Document Management Systems (EDMS), preferably Aconex.</li><li>Knowledge of ISO standards, QA/QC procedures, and compliance processes.</li><li>Experience preparing bids/tenders and managing deadlines under pressure.</li><li>Strong communication, coordination, and organisational skills with exceptional attention to detail.</li><li>Fluency in English (written and spoken).</li></ul>
Benefits
TGP International Employee Benefits:
Five-Day Work Week: Standard Monday to Friday schedule.
Hybrid Work Arrangement: Three days in the office and two days working remotely.
Incentive Plan: Company incentive scheme offering up to 10%&mdash;5% for introductions and 5% for successful closures.
Annual Leave: 22 working days of paid annual leave, excluding weekends.
Remote Work Flexibility: One additional week per year to work remotely from your home country, which can be combined with up to two consecutive weeks of annual leave.
Coaching &amp; Mentoring: Structured professional development through a dedicated coaching and mentoring program.
Annual Company Gathering: A global team event bringing together employees from all offices.
Employee Recognition Program: Regular recognition initiatives celebrating outstanding performance and contributions.</div>

Pools International

Job descriptionDocument Controller Duties and Responsibilities<ul><li>Basic understanding of construction projects and documentation system</li><li>Preparing standardized document / drawing numbering system with maintaining internal company standards and expectations</li><li>Responsible for project folder set up, folder maintenance process, formulating registers and the point of contact for document, drawing number allocation.</li><li>Liaising with and distribute project related information with the project team and potentially external parties.</li><li>Provide support to Project Manager during Audit and as required.</li><li>Prepare ad-hoc templates, reports on projects as required.</li><li>Process and control of all project document types on day-to-day basis in an accurate and timely manner.</li><li>Maintain quality documentation like Documents, Drawings, RFIs, incoming and outgoing registers.</li><li>File documents in physical and digital records and ensure appropriate storage.</li><li>Adhere to the company&rsquo;s document lifecycle procedures, processes and as required by the Project Manager.</li><li>Communicates changes to document control procedures or other relevant information which have been updated or added to the project team in discussion with Project Manager / Design manager</li><li>Assists in implementing new and improving Document Management System and document management processes.</li><li>Train employees about the project documentation system on how to use and access the documents</li><li>Maintain confidentiality of sensitive documentation.</li><li>Assist QC department</li><li>Review, scan, and electronically file all MTR (Material Test Reports)</li></ul>Document Controller Requirements and QualificationsA bachelor&rsquo;s degree or higher in Computer Science, Business Administration, Library management or similar field is preferable.<ul><li>Excellent communication skills and interpersonal skills.</li><li>Detail oriented as well as organized, and multitasker</li><li>Time management skills</li><li>Ability to follow company procedures</li><li>Can work independently without much guidance</li><li>Ability to engage and communicate effectively (written and verbal) with stakeholders at all levels</li><li>Strong MS Office Skillset (SharePoint, Outlook, Word, Excel, PowerPoint)</li><li>Document Control Management systems experience specially in ProjectWise, Aconex etc.</li><li>Minimum five (5) years&rsquo; UAE work experience, with minimum two (2) years&rsquo; work experience in document management, archive management, or records management.</li><li>Need to join immediately</li></ul>Job Type: Full-time

Document Controller

arts island contracting

Job Title: Document Controller Location: Abu Dhabi Department: Project / Administration Reports to: Project Manager / Operations ManagerJob Summary:We are seeking a highly organized and detail-oriented Document Controller to manage and maintain project documentation across various departments. The Document Controller will be responsible for receiving, tracking, distributing, and archiving documents in a timely and efficient manner, ensuring compliance with company standards and project requirements.Key Responsibilities:<ul><li>Document Management</li><li>Establish and maintain document control systems for all project-related files (drawings, submittals, RFIs, contracts, correspondence, etc.).</li><li>Ensure all documents are properly coded, logged, and stored (both physical and electronic formats).</li><li>Receive, check, and distribute incoming documents and drawings according to company procedures.</li><li>Project Coordination</li><li>Coordinate with project teams, consultants, and clients to ensure timely submission and retrieval of required documents.</li><li>Track document submissions, revisions, approvals, and pending responses.</li><li>Prepare transmittals and ensure proper document flow among stakeholders.</li><li>Quality &amp; Compliance</li><li>Ensure document control processes comply with ISO standards and project-specific requirements.</li><li>Maintain confidentiality and ensure proper version control to prevent data loss or duplication.</li><li>Assist in audits and ensure easy retrieval of records when needed.</li><li>Reporting &amp; Archiving</li><li>Generate logs, reports, and document registers regularly for internal and client use.</li><li>Archive project documentation upon completion for future reference and legal compliance.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s Degree or Diploma in Business Administration, Engineering, or a related field.</li><li>Minimum 2&ndash;5 years of experience as a Document Controller in the construction or engineering sector.</li><li>Proficient in MS Office, Document Control Software (e.g., Aconex, EDMS, Procore, Primavera Contract Management).</li><li>Excellent organizational, communication, and time management skills.</li><li>Strong attention to detail and ability to work under pressure.</li></ul>Preferred:<ul><li>Experience with fast-track projects and multi-disciplinary construction environments.</li><li>Familiarity with UAE authorities and documentation requirements (e.g., ADM, DEWA, DCD).</li><li>Knowledge of ISO 9001 documentation standards</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Years of Experience in UAE </li><li>Do you have any experience in Contracting Company ? </li><li>Are able to join immediately ? </li><li>Expected Salary</li></ul>

Tata Electronics

<div>
 
 
 Job Title: Document Controller
 
 
 
 
 Location:
 
 Dholera, Gujarat
 
 
 
 Department:
 
 Facilities
 
 
 
 
 
 
 About the Business
 
 
 
 Tata Electronics Pvt. Ltd. is a prominent global player in the electronics manufacturing industry, with fast-emerging capabilities in Electronics Manufacturing Services, Semiconductor Assembly &amp; Test, Semiconductor Foundry, and Design Services. Established in 2020 as a greenfield venture of the Tata Group, the company aims to serve global customers through integrated offerings across a trusted electronics and semiconductor value chain. With a rapidly growing workforce, the company currently employs over 65,000 people and has significant operations in Gujarat, Assam, Tamil Nadu, and Karnataka, India. Tata Electronics is committed to creating a socioeconomic footprint by employing many women in its workforce and actively supporting local communities through initiatives in environment, education, healthcare, sports and livelihood.
 
 
 
 
 
 
 Position Overview
 
 
 
 We are seeking an experienced Document Controller with a strong background in the semiconductor industry, specifically in
 
 greenfield factory setup
 
 prior to construction start. The ideal candidate will be responsible for establishing project standards and managing the document control system to ensure compliance, accuracy, and timely distribution of all project documentation during the construction and execution phases.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Document Control System Setup
 
 
 <ul>
 <li>
 Develop and implement a robust document control framework aligned with semiconductor industry standards and project requirements.
 </li>
 <li>
 Configure and manage Electronic Document Management Systems (EDMS) such as EIDA, Aconex, Procore, or similar platforms.
 </li>
 <li>
 Manage, control, and maintain all project documentation (engineering drawings, specifications, contracts RFIs, submittals, permits, etc.)
 </li>
 <li>
 Define document numbering, naming conventions, workflows, and metadata standard and ensuring the required standards are implemented and adhered too.
 </li>
 </ul>
 
 
 Pre-Construction Documentation Management
 
 
 <ul>
 <li>
 Control and track all design deliverables, specifications, vendor documents, and regulatory submissions.
 </li>
 <li>
 Ensure timely receipt, review, and distribution of engineering drawings, process flow diagrams, and cleanroom specifications.
 </li>
 <li>
 Maintain accurate records of revisions and approvals for all controlled documents.
 </li>
 </ul>
 
 
 Compliance &amp; Quality Assurance
 
 
 <ul>
 <li>
 Ensure adherence to ISO standards, semiconductor industry best practices, and local regulatory requirements.
 </li>
 <li>
 Conduct regular audits of document control processes and provide corrective actions where necessary.
 </li>
 </ul>
 
 
 Stakeholder Coordination
 
 
 <ul>
 <li>
 Act as the primary point of contact for document-related queries between engineering, procurement, construction, and external vendors.
 </li>
 <li>
 Liaise with stakeholders and vendors to track document submissions and approvals
 </li>
 <li>
 Support project teams in document retrieval, submission, and version control.
 </li>
 </ul>
 
 
 Reporting &amp; Metrics
 
 
 <ul>
 <li>
 Generate systematic reports on document status, outstanding actions, and compliance metrics.
 </li>
 <li>
 Monitor KPIs related to document turnaround times and accuracy.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 
 Education:
 
 Bachelor's degree in engineering, Project Management, Business Administration, Information Management, or related field.
 </li>
 <li>
 
 Experience:
 
 Minimum 5+ years in semiconductor or high-tech manufacturing projects, with at least 3 years in Document Control.
 </li>
 <li>
 Proven experience in greenfield factory setup and pre-construction phases.
 </li>
 </ul>
 
 
 
 
 
 Technical Skills:
 
 
 <ul>
 <li>
 Proficiency in EDMS platforms (EIDA, Aconex, Procore, SharePoint, etc.).
 </li>
 <li>
 Strong understanding of semiconductor facility design documentation (cleanroom layouts, process utilities, tool installation drawings).
 </li>
 </ul>
 
 
 
 
 
 Soft Skills:
 
 
 <ul>
 <li>
 Excellent organizational and communication skills.
 </li>
 <li>
 Ability to work under tight deadlines in a fast-paced, multi-disciplinary environment.
 </li>
 </ul>
 
 
 
 
 
 Preferred Certifications
 
 
 <ul>
 <li>
 ISO 9001 Document Control Certification
 </li>
 <li>
 EDMS Platform Certification (e.g., Aconex Certified Professional or similar)
 </li>
 </ul>
 
 
</div>

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