document control officer

RECAFCO

Job PurposeTo ensure accurate, secure, and timely digitization, classification, storage, and retrieval of organizational documents through the Electronic Archiving System, in compliance with company policies and regulatory requirements.Key Responsibilities (Role-Based)<ul><li>Digitize physical documents and upload them into the approved E-Archiving / EDMS system</li><li>Classify and index documents as per approved filing structure</li><li>Ensure document accuracy, clarity, and completeness</li><li>Maintain document version control and audit trails</li><li>Ensure confidentiality and controlled access to records</li><li>Retrieve documents upon request within agreed timelines</li><li>Apply document retention and disposal policies</li><li>Coordinate with departments for document collection and updates</li><li>Support internal and external audits</li><li>Maintain backups and ensure data integrity</li></ul>KPIs (Performance Indicators)1. Document Digitization Accuracy<ul><li>Target: &ge; 99% accuracy</li><li>Measurement: Error-free scanned and indexed documents</li><li>Frequency: Monthly</li></ul>2. Document Processing Timeliness<ul><li>Target: 95% of documents archived within SLA (e.g., 24&ndash;48 hours)</li><li>Measurement: Archive completion time vs. receipt date</li><li>Frequency: Monthly</li></ul>3. Document Retrieval Efficiency<ul><li>Target: 100% retrieval within agreed turnaround time</li><li>Measurement: Average retrieval response time</li><li>Frequency: Monthly</li></ul>4. Compliance with Archiving Standards<ul><li>Target: 100% compliance</li><li>Measurement: Audit findings / non-conformities</li><li>Frequency: Quarterly</li></ul>5. Data Confidentiality &amp; Security<ul><li>Target: Zero data breaches</li><li>Measurement: Incident reports / access violations</li><li>Frequency: Continuous</li></ul>6. System Utilization &amp; Organization<ul><li>Target: 100% documents stored in correct folder structure</li><li>Measurement: Random system audits</li><li>Frequency: Monthly</li></ul>7. Department Coordination Effectiveness<ul><li>Target: Positive feedback from internal stakeholders</li><li>Measurement: Internal service feedback / delays reported</li><li>Frequency: Quarterly</li></ul>Qualifications &amp; Experience<ul><li>Diploma or Bachelor&rsquo;s Degree in Administration, IT, Information Management, or related field</li><li>2&ndash;3 years experience in E-Archiving / Document Control</li><li>Experience in Government or large organization projects preferred</li><li>Knowledge of EDMS, scanning systems, MS Office</li><li>Bilingual (Arabic &amp; English) preferred</li></ul>Job Type: Full-time

E-Archiving Officer / Document Control Officer (E-Archiving)

Mazrui International

<div>
 
 
 Petrochem Performance Chemicals,
 
 is seeking a dynamic and proactive
 
 Document Controller and Reporting Officer
 
 to manage the full reporting ecosystem, document control, weekly performance trackers, and cross-department alignment processes.
 
 .
 
 
 
 
 
 
 
 Petrochem Performance Chemicals, part of Mazrui Energy
 
 specializes in drilling fluids and associated equipment services. Our geographical territory covers the Middle East and Caspian with current operations in the UAE, Northern Iraq, Kuwait, and Yemen.
 
 
 
 
 
 
 Key Responsibilities :-
 
 
 <ul>
 <li>
 Implement and maintain document control processes and procedures in compliance with ISO 19475:2021
 </li>
 <li>
 Develop and maintain the Electronic Document Management System (WorkDrive or Aconex or equivalent platform).
 </li>
 <li>
 Manage all flows of documents either in electronic form or on paper support
 </li>
 <li>
 Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving)
 </li>
 <li>
 Maintain and manage electronic and hard copy documents as required
 </li>
 <li>
 Process incoming documentation (registration in the DMS, internal distribution, archiving)
 </li>
 <li>
 Process outgoing documentation (transmit to Client and Suppliers/3rd parties)
 </li>
 <li>
 Collect and verify weekly RAG reports
 </li>
 <li>
 Maintain RED/AMBER risk and issue trackers
 </li>
 <li>
 Prepare weekly summary pack for GM
 </li>
 <li>
 Coordinate leadership review meeting
 </li>
 <li>
 Prepare minutes and follow up action logs
 </li>
 <li>
 Maintain PPC SharePoint reporting hub
 </li>
 <li>
 Manage document control (versioning, formatting, archiving)
 </li>
 <li>
 Track deadlines and follow up with departments
 </li>
 <li>
 Makes sure that controlled copies of latest approved documents are distributed internally and externally (Clients and Suppliers)
 </li>
 <li>
 Ensure control and coordination of projects documentation and data
 </li>
 <li>
 Ensure all documentation are correctly identified, distributed and filed/stored
 </li>
 <li>
 File nomenclature, record classification, document retrieval/security, record traceability, version control, verifiable transmission and dissemination.
 </li>
 <li>
 Assistance in the preparation collation and issue of reports and registers as may be required
 </li>
 <li>
 Communicate and liaise with internal/external stakeholders to agree standards, systems, efficient flow of documentation, handover and close-out of business transactions.
 </li>
 <li>
 Monitor technical documents review and approval in accordance with agreed schedule
 </li>
 <li>
 Monitor the documentation progress in cooperation with the project planner
 </li>
 <li>
 Produce internal and external (Clients and Suppliers) over-due reports
 </li>
 <li>
 Ensuring the use of standardised forms and templates
 </li>
 <li>
 Organize folders and subfolders as per approved record system.
 </li>
 <li>
 Establish and maintain the a Master Log of all kinds of documentation
 </li>
 <li>
 Collate, produce and submit various documentation for Clients
 </li>
 <li>
 Responsible to process all submittals and input into the system.
 </li>
 <li>
 Maintain updated submittal log, monitor the submittal schedule and status.
 </li>
 <li>
 Transmit documentation and submittals through the Clients SharePoint system.
 </li>
 <li>
 Receive, log, and track plans and specifications as received including all revisions.
 </li>
 <li>
 Distribute plans and specifications to contractor personnel as well as subcontractors.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Minimum Requirement:-
 
 
 
 
 
 <ul>
 <li>
 Minimum 3 to 7 years experience in document control, PMO support, reporting, and admin tasks.
 </li>
 <li>
 Proficient in MS Office applications (Excel, Words and Power Point) and Adobe Professional is a must and knowledge in using documents control software is advantageous
 </li>
 <li>
 Excellent written and verbal communications, and interpersonal skills.
 </li>
 <li>
 Possess good knowledge in document control and management processes and ISO standards
 </li>
 <li>
 Systematic and able to work under pressure
 </li>
 <li>
 Able to work independently as well as in a team
 </li>
 </ul>
 
 
 
 
 
 
 If this sounds like you, please apply to this job with your updated resume.
 
 
 
</div>

Document Controller and Reporting Officer

Omada Rail Systems

<div><ul><li>Site Supervision
</li></ul><ul><li>Permanent Contract
</li></ul><ul><li>Not Applicable
</li></ul><ul><li>Riyadh</li></ul></div>
 <div>About Us 
About Egis: Egis is a French based leading global consulting, construction engineering and operating firm present in Middle East, Europe, India, Latin America, Africa &amp; Asia Pacific with 18,000 employee strength globally (more than 6000 in Middle East &amp; India). Recognised Engineering &amp; Consulting expertise in Transportation, Sustainable cities, Water, Marine, Energy etc along with operation &amp; mobility projects. We work side by side with clients to build a more balanced, sustainable, and resilient world. To explore more about Egis, please visit Egis &ndash; Creating a sustainable future (egis-group.com) 
About the Role 
We are seeking a highly organized and efficient Document Controller to join our team in Riyadh, Saudi Arabia. The successful candidate will play a crucial role in managing, controlling, and maintaining all project documentation while ensuring compliance with company standards and industry regulations.<ul><li>
Establish and maintain a comprehensive document control system for all project-related documents</li><li>
Receive, log, and distribute incoming and outgoing documents in a timely manner</li><li>
Ensure all documents are properly filed, stored, and easily retrievable</li><li>
Maintain and update document registers, databases, and archives</li><li>
Implement and monitor document control procedures and workflows</li><li>
Collaborate with project teams to ensure proper document version control and revision management</li><li>
Conduct regular audits to ensure compliance with document control procedures</li><li>
Train and support team members on document control processes and systems</li><li>
Assist in the implementation and maintenance of electronic document management systems</li><li>
Stay up-to-date with industry standards and best practices in document control</li><li>
Prepare and distribute reports, presentations, and other project-related materials as needed</li></ul> 
What do we need from you 
<ul><li>
Bachelor's degree in Business Administration, Information Management, or related field</li><li>
5+ years of experience in document control or similar role, preferably in construction, engineering, or related industries</li><li>
Proficiency in EDMS systems and Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>
Strong knowledge of document control processes, best practices, and industry standards</li><li>
Excellent organizational and time management skills with keen attention to detail</li><li>
Ability to work efficiently in a fast-paced environment and manage multiple priorities</li><li>
Strong communication and interpersonal skills</li><li>
Experience with database management and data entry</li><li>
Familiarity with filing and archiving systems, including cloud-based document management solutions</li><li>
Document Control certification (e.g., IDCA) preferred</li><li>
Knowledge of relevant industry regulations and standards, including local document control regulations in Saudi Arabia</li><li>
Demonstrated ability to work independently and as part of a team</li><li>
Adaptability to new technologies and document management systems</li><li>
Familiarity with Arabic language and documentation is a plus</li></ul> 
What's in it for you? 
Aconex Professional</div>

Document Controller - Saudi National

RA International

<div>
 
 We are currently seeking an experienced Document Controller to support our projects on a remote working basis. Candidates must have a reliable home office setup and a stable internet connection and should hold a valid residence visa. Occasional on-site visits may be required, subject to project needs and prior coordination.
 
 
 
 
 
 
 
 ROLES AND RESPONSIBILITIES:
 
 
 
 <ul>
 <li>
 Establish and maintain a structured document control system for all project phases (design, submittals, procurement, construction, commissioning, and handover).
 </li>
 <li>
 Receive, review, file, and classify project documents, including drawings, specifications, contracts, reports, correspondence, RFIs, submittals, and change orders.
 </li>
 <li>
 Ensure proper version control and timely distribution of updated documents to relevant stakeholders (clients, consultants, contractors, internal teams).
 </li>
 <li>
 Maintain document logs and tracking sheets to monitor submissions, approvals, revisions, and due dates.
 </li>
 <li>
 Coordinate with consultants, contractors, and internal teams to collect and archive required project documentation; manage document handover at project milestones.
 </li>
 <li>
 Ensure compliance with institutional guidelines for document retention, formatting, security, and access control.
 </li>
 <li>
 Conduct monthly review audits to ensure all records are accurate and up to date, maintaining the integrity and reliability of project documentation.
 </li>
 <li>
 Support audit preparations and respond to document retrieval requests from internal or external auditors.
 </li>
 <li>
 Archive completed project documents and ensured proper handover to facilities or operations teams.
 </li>
 <li>
 Lead efforts to establish, document, and continuously improve the document control processes; provide training and onboarding for new users.
 </li>
 <li>
 Perform additional tasks as assigned by the line manager or project management team.
 </li>
 </ul>
 
 
 
 
 
 
 Competencies Required:
 
 
 
 
 
 <ul>
 <li>
 Document control practices in engineering and construction environments.
 </li>
 <li>
 Being flexible and able to adjust to changing project requirements and environments.
 </li>
 <li>
 Skilled in using document management systems (e.g., SharePoint, Autodesk Construction Cloud) and MS Office applications.
 </li>
 <li>
 Understanding of project lifecycles and related documentation (design, construction, procurement, commissioning).
 </li>
 <li>
 Familiarity with filing systems and electronic document management software (e.g. SharePoint, eCMS, Projnet or equivalent).
 </li>
 <li>
 Knowledge of standards for document classification, version control, and archival procedures.
 </li>
 <li>
 Accuracy and consistency in record-keeping.
 </li>
 <li>
 Confidentiality and integrity in handling sensitive information.
 </li>
 <li>
 Effective communication and coordination with multidisciplinary teams.
 </li>
 <li>
 Commitment to deadlines and structured workflow management. Proactive problem-solving and system-thinking to improve documentation processes.
 </li>
 <li>
 Document control practices in engineering and construction environments.
 </li>
 <li>
 Being flexible and able to adjust to changing project requirements and environments.
 </li>
 <li>
 Skilled in using document management systems (e.g., SharePoint, Autodesk Construction Cloud) and MS Office applications.
 </li>
 <li>
 Understanding of project lifecycles and related documentation (design, construction, procurement, commissioning).
 </li>
 <li>
 Familiarity with filing systems and electronic document management software (e.g. SharePoint, eCMS, Projnet or equivalent).
 </li>
 <li>
 Knowledge of standards for document classification, version control, and archival procedures.
 </li>
 <li>
 Accuracy and consistency in record-keeping.
 </li>
 <li>
 Confidentiality and integrity in handling sensitive information.
 </li>
 <li>
 Effective communication and coordination with multidisciplinary teams.
 </li>
 <li>
 Commitment to deadlines and structured workflow management.
 </li>
 <li>
 Proactive problem-solving and system-thinking to improve documentation processes.
 </li>
 </ul>
 
 
 
 
 "At RA, we want to create an inclusive workplace, where we embrace differences and diversity. We are always keen to see applications from individuals with different cultural, academic and professional backgrounds&rdquo;
 
 
 
 
 
 If this describes you, then apply now, your next big adventure awaits!
 
 
 
 
 
 For immediate consideration email an updated resume to
 
 career@raints.com
 
 
 
 
 
 
 
 Deliver. Regardless.
 
 
</div>

Document Controller

Egis Group

<div>Company Description 
About Egis: Egis is a French based leading global consulting, construction engineering and operating firm present in Middle East, Europe, India, Latin America, Africa &amp; Asia Pacific with 18,000 employee strength globally (more than 6000 in Middle East &amp; India). Recognised Engineering &amp; Consulting expertise in Transportation, Sustainable cities, Water, Marine, Energy etc along with operation &amp; mobility projects. We work side by side with clients to build a more balanced, sustainable, and resilient world. To explore more about Egis, please visit Egis &ndash; Creating a sustainable future (egis-group.com) 
Job Description 
We are seeking a highly organized and efficient Document Controller to join our team in Riyadh, Saudi Arabia. The successful candidate will play a crucial role in managing, controlling, and maintaining all project documentation while ensuring compliance with company standards and industry regulations.<ul><li>
Establish and maintain a comprehensive document control system for all project-related documents</li><li>
Receive, log, and distribute incoming and outgoing documents in a timely manner</li><li>
Ensure all documents are properly filed, stored, and easily retrievable</li><li>
Maintain and update document registers, databases, and archives</li><li>
Implement and monitor document control procedures and workflows</li><li>
Collaborate with project teams to ensure proper document version control and revision management</li><li>
Conduct regular audits to ensure compliance with document control procedures</li><li>
Train and support team members on document control processes and systems</li><li>
Assist in the implementation and maintenance of electronic document management systems</li><li>
Stay up-to-date with industry standards and best practices in document control</li><li>
Prepare and distribute reports, presentations, and other project-related materials as needed</li></ul> 

Qualifications 
<ul><li>
Bachelor's degree in Business Administration, Information Management, or related field</li><li>
5+ years of experience in document control or similar role, preferably in construction, engineering, or related industries</li><li>
Proficiency in EDMS systems and Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>
Strong knowledge of document control processes, best practices, and industry standards</li><li>
Excellent organizational and time management skills with keen attention to detail</li><li>
Ability to work efficiently in a fast-paced environment and manage multiple priorities</li><li>
Strong communication and interpersonal skills</li><li>
Experience with database management and data entry</li><li>
Familiarity with filing and archiving systems, including cloud-based document management solutions</li><li>
Document Control certification (e.g., IDCA) preferred</li><li>
Knowledge of relevant industry regulations and standards, including local document control regulations in Saudi Arabia</li><li>
Demonstrated ability to work independently and as part of a team</li><li>
Adaptability to new technologies and document management systems</li><li>
Familiarity with Arabic language and documentation is a plus</li></ul> 

Additional Information 
Aconex Professional</div>

Pitstop UAE

<div>
 
 
 Job Overview:
 
 
 
 
 
 
 The Document Controller is responsible for managing, organizing, and safeguarding all financial and administrative documents within the organization. The role ensures accuracy, confidentiality, and adherence to company policies and regulatory requirements. By maintaining a systematic and efficient document control process, the Document Controller supports smooth accounting operations, timely audits, and reliable financial reporting.
 
 
 
 
 
 
 Roles &amp; Responsibilities
 
 
 
 
 Document Management
 
 
 <ul>
 <li>
 Organize, scan, file, and archive accounting documents, including invoices, receipts, payment records, and financial reports.
 </li>
 <li>
 Maintain accurate and up‑to‑date document control systems for both physical and digital records.
 </li>
 <li>
 Ensure proper version control and maintain a clear audit trail.
 </li>
 <li>
 Track all incoming and outgoing documents and update document logs regularly.
 </li>
 </ul>
 
 
 Coordination &amp; Support
 
 
 <ul>
 <li>
 Coordinate with accountants, auditors, and internal departments to provide requested documents promptly.
 </li>
 <li>
 Retrieve documents efficiently for audits, reviews, and internal requirements.
 </li>
 <li>
 Assist in ensuring all financial documentation is complete, accurate, and compliant with internal and external standards.
 </li>
 </ul>
 
 
 Compliance &amp; Confidentiality
 
 
 <ul>
 <li>
 Ensure all documents are handled in line with company policies, confidentiality protocols, and UAE regulatory requirements.
 </li>
 <li>
 Follow ISO standards, Health &amp; Safety guidelines, and ethical codes of conduct.
 </li>
 <li>
 Support continuous improvement initiatives to enhance document control processes.
 </li>
 </ul>
 
 
 Key Accountabilities
 
 
 <ul>
 <li>
 
 Accuracy:
 
 Maintain precise and error‑free document filing with zero document loss or misplacement.
 </li>
 <li>
 
 Confidentiality:
 
 Ensure secure and confidential handling of sensitive financial information.
 </li>
 <li>
 
 Compliance:
 
 Adhere to Pitstop internal control procedures and UAE financial regulations.
 </li>
 <li>
 
 Timeliness:
 
 Provide timely access to documents to support audits, financial reporting, and operational needs.
 </li>
 <li>
 
 Efficiency:
 
 Manage a streamlined, well-organized document system that enhances departmental workflow.
 </li>
 <li>
 
 Development:
 
 Proactively seek opportunities for personal learning and professional growth.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Requirements
 
 
 
 
 Education
 
 
 <ul>
 <li>
 High School Diploma or equivalent (mandatory).
 </li>
 <li>
 Diploma or Degree in Accounting, Business Administration, or related fields (preferred).
 </li>
 </ul>
 
 
 Skills
 
 
 <ul>
 <li>
 Strong attention to detail and high accuracy in handling financial documents.
 </li>
 <li>
 Proficiency in MS Office, especially Excel and Word, and familiarity with document management systems.
 </li>
 <li>
 Basic understanding of accounting principles and financial documentation.
 </li>
 <li>
 Effective communication and time‑management skills.
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information professionally.
 </li>
 </ul>
 
 
 Experience
 
 
 <ul>
 <li>
 
 Years:
 
 Minimum 2&ndash;3 years of experience in document control, administrative support, or a related role.
 </li>
 <li>
 
 Sector:
 
 Experience in accounting, finance, automotive, or corporate environments is preferred.
 </li>
 <li>
 
 Location:
 
 UAE experience is preferred; relevant international experience is also acceptable.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Please note that only shortlisted candidates will be contacted. Thank you for your interest in joining AGMC - Pitstop.
 
 
</div>

BPO PLUS

<ul><li>Maintain and control all project and company documents in both electronic and hard copy formats</li><li>Ensure documents are properly received, recorded, distributed, and archived</li><li>Manage document numbering, version control, and revision tracking</li><li>Coordinate with internal departments and external parties to obtain required documents</li><li>Ensure documents comply with company standards and project requirements</li><li>Monitor document submission deadlines and follow up as needed</li><li>Maintain confidentiality and security of sensitive information</li><li>Prepare reports related to document status and updates</li><li>Support audits by providing accurate and organized documentation</li><li>Ensure timely retrieval of documents when requested</li></ul>Job Type: Full-timePay: QAR3,000.00 per month

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