document control officer

Zutari

This is a site-based position that requires full-time presence on project location(s), working closely with multidisciplinary project teams to ensure effective document control and smooth communication flow.

Responsibilities
<ul>
<li>Establish and manage project-specific Document Management Systems (DMS) in accordance with client and project requirements.</li>
<li>Develop, document, and communicate the document control plan to project stakeholders.</li>
<li>Ensure full compliance with document control standards and governance.</li>
<li>Support team members by guiding them through document control procedures and best practices.</li>
<li>Train users and provide ongoing support for Electronic Document Management Systems (EDMS).</li>
<li>Ensure consistent document formatting, numbering, revision control, and workflow tracking.</li>
<li>Coordinate document distribution, reviews, and approvals internally and externally.</li>
<li>Maintain up-to-date document registers and ensure traceability through electronic audit trails.</li>
<li>Monitor contractor, vendor, and supplier documentation and maintain accurate records.</li>
<li>Prepare regular reports on documentation status and project deliverables.</li>
<li>Support project closeout by preparing high-quality handover documentation.</li>
<li>Manage drawing issuance and assist with quality audits and compliance checks.</li>
<li>Uphold document integrity and version control under tight timelines and shifting priorities.</li>
</ul>

Document Controller

Egis Group

<div>Company Description 
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
Job Description 
We are seeking a detail-oriented and efficient Document Controller to join our team in Khafji, Saudi Arabia. The successful candidate will be responsible for implementing and maintaining an effective document management system, ensuring the proper handling, distribution, and storage of project documents while maintaining accuracy, integrity, and compliance with organisational and regulatory standards.<ul><li>
Implement and maintain a comprehensive document management system for all project documents</li><li>
Receive, review, and register incoming and outgoing project documents, ensuring completeness, accuracy, and compliance with project standards</li><li>
Control and monitor the flow of documents within the organisation</li><li>
Distribute documents to relevant parties promptly and efficiently</li><li>
Track and manage document review and approval processes</li><li>
Organise and maintain physical and electronic document storage systems</li><li>
Ensure documents are easily retrievable and secure from unauthorised access</li><li>
Manage and control document revisions, tracking all changes and maintaining a revision register</li><li>
Ensure all documents comply with relevant legal, regulatory, and project-specific standards</li><li>
Generate regular reports on document control activities and provide status updates to project managers and stakeholders</li><li>
Coordinate with project teams, clients, subcontractors, and other stakeholders to ensure effective document control</li><li>
Communicate document control processes and requirements clearly and effectively</li><li>
Regularly review and update document control procedures to align with best practices and standards</li></ul> 

Qualifications 
<ul><li>
Bachelor's degree in business administration, information management, or a related field</li><li>
5 years of experience in document control or a similar role</li><li>
Proficiency in document management systems and Microsoft Office Suite (especially Excel and Word)</li><li>
Strong knowledge of document control processes and procedures</li><li>
Familiarity with industry-specific standards and regulations</li><li>
Excellent attention to detail and organisational skills</li><li>
Strong analytical and problem-solving abilities</li><li>
Effective communication skills, both written and verbal</li><li>
Ability to work under pressure and meet deadlines</li><li>
Capability to work collaboratively with various stakeholders</li><li>
Arabic language skills are highly desirable due to the job location</li></ul></div>

Zameen Media Pvt. Ltd.

<div>About the Job:
Need to manage, tracking, and secure storage of project documents to ensure accuracy, compliance, and accessibility. Key duties include organizing both digital and physical records, ensuring version control and compliance.
Key Responsibilities:
<ul><li>Develop, implement, and maintain a department and project-specific document control system, which may involve using electronic document management systems.</li>
<li>Administer the intake, scanning, and verification of both electronic and physical project documents, including technical drawings, contracts, and vendor documents.</li>
<li>Control the entire document lifecycle, from initial creation and versioning to distribution, archiving, and eventual disposal.</li>
<li>Maintain accurate version control by ensuring only the latest, approved documents are in circulation and are easily accessible to the project team and relevant stakeholders.</li>
<li>Maintain organized and accessible document archives, including both soft and hard copies, for the project's duration and after completion.</li></ul>
<ul><li>Act as the central point of contact for all document-related matters, facilitating a smooth flow of information between internal teams and external parties.</li>
<li>Ensure the timely distribution of documents and drawings to the site team, Contractors, subcontractors, and suppliers.</li>
<li>Train and assist project team members on proper document control procedures and the use of the document management system.</li></ul>
<ul><li>Monitor and track the status of documents, submittals, and approvals to ensure timely delivery and adherence to project deadlines.</li>
<li>Generate regular document control status reports for project managers and senior management.</li>
<li>Conduct regular quality checks and audits on documents to verify accuracy and ensure they comply with internal and external standards, regulations, and quality requirements, such as ISO 9001.</li>
<li>Control access to sensitive or confidential documents and adhere to data protection regulations.
</li></ul>Skills and qualifications
<ul><li>Exceptional ability to organize, manage, and retrieve large volumes of documents efficiently.</li>
<li>A meticulous and detail-oriented approach to ensure a high level of accuracy in all documentation.</li>
<li>Advanced skills in MS Office Suite (particularly Excel and Word)
</li><li>Excellent written and verbal communication to effectively coordinate with diverse stakeholders.</li>
<li>Familiarity with industry-specific documentation, such as construction blueprints or engineering specifications.</li>
<li>Ability to identify and resolve document-related issues and troubleshoot system problems.</li>
<li>Capacity to manage multiple tasks, prioritize effectively, and work well under pressure in a fast-paced environment.
</li></ul>Qualification:
Construction relevant Engineering Degree Or Bachelor/Master in Business Administration or Management
Location:
Lahore</div>

The Pearl Gates

About the Role: We are seeking a highly organized and experienced Document Controller to manage documentationand administrative workflows across our real estate operations. The ideal candidate must have strong knowledge of RERA regulations and proven experience within the real estate industry.Responsibilities:<ul><li>Handle the end-to-end document control process, including preparation, review, approval,issuance, and archiving of all company and project-related documents.</li><li>Ensure all records (contracts, agreements, property files, and client documentation) are accurately maintained and easily accessible.</li><li>Maintain strict compliance with RERA documentation standards and company policies.</li><li>Coordinate with the Admin Department to streamline approvals, renewals, and documentsubmissions.</li><li>Maintain both digital and hard copy filing systems with proper version control and naming conventions.</li><li>Monitor document flow to and from internal departments and external stakeholders.</li><li>Conduct periodic audits to ensure all documentation is up-to-date and properly filed.</li><li>Support management in preparing reports, summaries, and documentation trackers.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field.</li><li>Minimum 5 years of experience in document control within the real estate sector.</li><li>In-depth knowledge of RERA regulations and compliance procedures.</li><li>Proficient in MS Office and document management systems.</li><li>Excellent organizational, communication, and multitasking skills.</li><li>High attention to detail and ability to handle confidential information with integrity.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Do you have in-depth knowledge of RERA regulations and compliance procedures?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Document control within the real estate sector: 5 years (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Parsons

Job Title Document Controller - Parsons Corporation - Dubai, UAE Job Description Document Controller - Parsons Corporation - Dubai, UAE Position Overview Parsons Corporation is hiring a Document Controller in Dubai, UAE to manage and coordinate all project documentation across design, construction, and operations teams. The role ensures that all engineering, procurement, and administrative documents are properly registered, distributed, and stored in compliance with Parsons and client standards. Job Details Country: UAE City: Dubai Industry: Construction Function: Documentation-Technical Writing Gender: Any Candidate Nationality: Any Job Type: Full-time Key Responsibilities * Implement document and data management systems to control the flow of project information * Track, register, and monitor all incoming and outgoing documentation using EDMS or ACONEX * Ensure document numbering, approvals, and revision procedures comply with project requirements * Maintain updated logs, transmittals, and reports for all design and construction documentation * Expedite review and approval processes for internal and external correspondence * Coordinate with engineers, contractors, and clients to ensure timely exchange of information * Manage archival and retrieval of documents at project completion in accordance with retention policies * Maintain confidentiality and integrity of controlled documents at all times * Train and support junior document control staff to ensure consistent workflow * Assist with presentations, reports, and digital document layouts when required Ideal Profile * Bachelor s degree or diploma in a relevant field * Minimum 6 years of experience, including at least 3 years in document control within construction or infrastructure projects * Strong organizational, scheduling, and communication skills * Experience handling confidential project documents and communications * Knowledge of EPFM, ACONEX, and other electronic document management systems (EDMS) * Proficient in Microsoft Office, document templates, and digital presentation tools * Detail-oriented with the ability to manage multiple concurrent tasks Skills Set * Electronic Document Management Systems (EDMS) * ACONEX and EPFM platforms * Document tracking, revision control, and reporting * Project documentation procedures for construction and infrastructure * File organization, archiving, and retrieval systems * Communication and stakeholder coordination * Quality and compliance documentation * Presentation and digital documentation design

Document Controller - Parsons Corporation - Dubai, UAE

Adirondack Scenic

Responsibilities include, but not limited to:
<ul>
 <li>Receive, review, and organize incoming documents and correspondence.</li>
 <li>Maintain document control systems and databases for easy retrieval.</li>
 <li>Ensure proper version control and track document revisions.</li>
 <li>Distribute documents to relevant stakeholders and departments.</li>
 <li>Archive and store documents according to company policies and regulatory requirements.</li>
 <li>Monitor deadlines and ensure timely submission of required documentation.</li>
 <li>Assist in preparing reports, logs, and registers related to document status.</li>
 <li>Coordinate with project teams to ensure documentation is complete and up to date.</li>
 <li>Ensure confidentiality and security of sensitive documents.</li>
 <li>Support audits and inspections by providing required documentation.</li>
</ul>

Omada Rail Systems

<div><ul><li>Site Supervision
</li></ul><ul><li>Permanent Contract
</li></ul><ul><li>Mid-Senior Level
</li></ul><ul><li>Khafji</li></ul></div>
 <div>About Us 
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
About the Role 
We are seeking a detail-oriented and efficient Document Controller to join our team in Khafji, Saudi Arabia. The successful candidate will be responsible for implementing and maintaining an effective document management system, ensuring the proper handling, distribution, and storage of project documents while maintaining accuracy, integrity, and compliance with organisational and regulatory standards.<ul><li>
Implement and maintain a comprehensive document management system for all project documents</li><li>
Receive, review, and register incoming and outgoing project documents, ensuring completeness, accuracy, and compliance with project standards</li><li>
Control and monitor the flow of documents within the organisation</li><li>
Distribute documents to relevant parties promptly and efficiently</li><li>
Track and manage document review and approval processes</li><li>
Organise and maintain physical and electronic document storage systems</li><li>
Ensure documents are easily retrievable and secure from unauthorised access</li><li>
Manage and control document revisions, tracking all changes and maintaining a revision register</li><li>
Ensure all documents comply with relevant legal, regulatory, and project-specific standards</li><li>
Generate regular reports on document control activities and provide status updates to project managers and stakeholders</li><li>
Coordinate with project teams, clients, subcontractors, and other stakeholders to ensure effective document control</li><li>
Communicate document control processes and requirements clearly and effectively</li><li>
Regularly review and update document control procedures to align with best practices and standards</li></ul> 
What do we need from you 
<ul><li>
Bachelor's degree in business administration, information management, or a related field</li><li>
5 years of experience in document control or a similar role</li><li>
Proficiency in document management systems and Microsoft Office Suite (especially Excel and Word)</li><li>
Strong knowledge of document control processes and procedures</li><li>
Familiarity with industry-specific standards and regulations</li><li>
Excellent attention to detail and organisational skills</li><li>
Strong analytical and problem-solving abilities</li><li>
Effective communication skills, both written and verbal</li><li>
Ability to work under pressure and meet deadlines</li><li>
Capability to work collaboratively with various stakeholders</li><li>
Arabic language skills are highly desirable due to the job location</li></ul></div>

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