document control officer

UpMan Placements

<div>
 <p>
  -Responsible for the effective and efficient document control of all engineering documents, in accordance with the established procedures.
 </p>
 <p>
  Monitor the document control requirements on an ongoing basis so as to make recommendations for any improvements in the system if necessary.
 </p>
 <p>
  - Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.
 </p>
 <p>
  -Maintain registers of all receipts and issues or submissions of documents and correspondence.
 </p>
 <p>
  - Expedite the return of documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed.
 </p>
 <p>
  -Register, log, distribute, track, issue, maintain and control office and site project documents and drawings.
 </p>
 <p>
  -Coordinate the activities of Document Control, including distribution of documents, tracking and reporting on document review progress.
 </p>
</div>


Document Controller

ALSTOM

<p></p><div><div>At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.</div><br>
<div></div>
<p>
Could you be the full-time onsite Document Controller in Dubai, UAE we&rsquo;re looking for?</p><p></p><p><b><br>
Your future role</b></p>
<p>
Take on a new challenge and apply your document management expertise in a new cutting-edge field. You&rsquo;ll work alongside collaborative and detail-oriented teammates. You'll play a vital role in ensuring the seamless management and control of all project documentation, supporting the successful delivery of railway infrastructure projects. Day-to-day, you&rsquo;ll work closely with teams across the business (engineers, contractors, consultants), coordinate timely submission and approval of documents, and maintain up-to-date document logs, and much more.</p>
<p>
We&rsquo;ll look to you for:</p>
<ul>
<li>Setting up and maintaining document control systems for the railway project.</li>
<li>Receiving, logging, tracking, and distributing incoming and outgoing documents (e.g., drawings, reports, specifications).</li>
<li>Ensuring all documentation complies with project standards and naming conventions.</li>
<li>Maintaining up-to-date drawing registers and document logs.</li>
<li>Coordinating with engineers, contractors, and consultants to ensure timely submission and approval of documents.</li>
<li>Managing document transmittals and ensuring proper archiving of project records.</li>
<li>Supporting project close-out by compiling final documentation packages.</li>
<li>Conducting periodic audits to ensure compliance with document control procedures.</li>
<li>Liaising with internal and external stakeholders to resolve document-related issues.</li>
<li>Using Electronic Document Management Systems (EDMS) such as ProjectWise &amp; Aconex.</li></ul><br>
<p><br>
<b>All about you</b></p>
<p>
We value passion and attitude over experience. That&rsquo;s why we don&rsquo;t expect you to have every single skill. Instead, we&rsquo;ve listed some that we think will help you succeed and grow in this role:</p>
<ul>
<li>Degree in Business Administration, Engineering, or a related field.</li>
<li>Experience or understanding of document control processes, preferably within railway or infrastructure projects.</li>
<li>Knowledge of Electronic Document Management Systems (EDMS) such as ProjectWise, Aconex.</li>
<li>Familiarity with ISO 9001 quality standards and document control best practices.</li>
<li>Strong organizational and communication skills.</li>
<li>Ability to work under pressure and meet tight deadlines.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook).</li>
<li>Experience with BIM and digital engineering environments.</li>
<li>Understanding of railway project lifecycle and regulatory requirements.</li>
<li>Knowledge of CAD file handling and technical drawing formats.</li>
</ul>
<p><b>Things you&rsquo;ll enjoy</b></p>
<p>
Join us on a life-long transformative journey &ndash; the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You&rsquo;ll also:</p>
<ul>
<li>Collaborate with transverse teams and helpful colleagues.</li>
<li>Work with cutting-edge Electronic Document Management Systems (EDMS) such as ProjectWise &amp; Aconex.</li>
<li>Progress towards becoming a key contributor to the successful delivery of railway infrastructure projects.</li>
<li>Utilise our inclusive, innovative, and quality-focused working environment.</li>
<li>Contribute to innovative projects.</li>
<li>Steer your career in whatever direction you choose across functions and countries.</li>
<li>Benefit from our investment in your development, through award-winning learning.</li>
<li>Benefit from a fair and dynamic reward package that recognises your performance and potential, plus comprehensive and competitive social coverage (life, medical)</li></ul><br>
<p></p>
<p>You don&rsquo;t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you&rsquo;ll be proud. If you&rsquo;re up for the challenge, we&rsquo;d love to hear from you!</p><br>
<p></p>
<p><b>Important to note</b></p>
<p>As a global business, we&rsquo;re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We&rsquo;re committed to creating an inclusive workplace for everyone.</p><br>
<p><br>
<b>Job Segment: </b>Document Control, Document Management, Accounting, Administrative, Technology, Finance</p></div>

Egis

<div>
 <strong>
  Company Description
  <br/>
  <br/>
 </strong>
 Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.
 <br/>
 <br/>
 With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.
 <br/>
 <br/>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 We are seeking a highly organized and efficient Document Controller to join our team at our project site in Dubai, United Arab Emirates. As a Document Controller, you will play a crucial role in managing and controlling all project-related documents, ensuring compliance with company standards and regulatory requirements.
 <br/>
 <br/>
 <ul>
  <li>
   Implement and maintain document control systems and procedures for all project documentation
  </li>
  <li>
   Receive, log, and distribute incoming and outgoing documents
  </li>
  <li>
   Review documents for completeness, accuracy, and compliance with established standards
  </li>
  <li>
   Maintain up-to-date document registers and databases
  </li>
  <li>
   Coordinate document revisions and ensure proper version control
  </li>
  <li>
   Assist in the preparation and distribution of project reports and presentations
  </li>
  <li>
   Collaborate with project team members to ensure timely document submissions and approvals
  </li>
  <li>
   Perform regular audits of document control processes to identify areas for improvement
  </li>
  <li>
   Provide training and support to team members on document control procedures
  </li>
  <li>
   Ensure proper archiving and retrieval of project documents
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree in Business Administration, Information Management, or related field
  </li>
  <li>
   Experience in document control or similar role, preferably in construction or engineering projects
  </li>
  <li>
   Proficiency in document management systems and Microsoft Office Suite (Word, Excel, PowerPoint)
  </li>
  <li>
   Strong knowledge of filing and archiving systems
  </li>
  <li>
   Excellent data entry and record-keeping skills
  </li>
  <li>
   Outstanding written and verbal communication abilities
  </li>
  <li>
   Detail-oriented with a strong focus on accuracy and quality
  </li>
  <li>
   Knowledge of construction industry standards and regulations
  </li>
  <li>
   Ability to work efficiently in a fast-paced environment
  </li>
  <li>
   Familiarity with project management software
  </li>
  <li>
   Document Control certification is preferred
  </li>
  <li>
   Strong organizational skills and ability to manage multiple priorities simultaneously
  </li>
  <li>
   Collaborative mindset with the ability to work effectively in a team environment
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Additional Information
  <br/>
  <br/>
 </strong>
 Minimum 3+ years' experience working with Aconex in a Construction Site role with overall minimum 6 years of experience.
</div>


Document Controller - Site

Omada Rail Systems

<div><ul><li><b>Site Supervision
</b></li></ul><ul><li><b>Permanent Contract
</b></li></ul><ul><li><b>Mid-Senior Level
</b></li></ul><ul><li><b>Al Khafji Region</b></li></ul></div>
<br><div><p><b>About Us</b></p><p><br>
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.</p><p>
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.</p><p><b><br>
About the Role</b></p><p><br>
We are seeking a detail-oriented and efficient Document Controller to join our team in Khafji, Saudi Arabia. The successful candidate will be responsible for implementing and maintaining an effective document management system, ensuring the proper handling, distribution, and storage of project documents while maintaining accuracy, integrity, and compliance with organisational and regulatory standards.</p><ul><li>
Implement and maintain a comprehensive document management system for all project documents</li><li>
Receive, review, and register incoming and outgoing project documents, ensuring completeness, accuracy, and compliance with project standards</li><li>
Control and monitor the flow of documents within the organisation</li><li>
Distribute documents to relevant parties promptly and efficiently</li><li>
Track and manage document review and approval processes</li><li>
Organise and maintain physical and electronic document storage systems</li><li>
Ensure documents are easily retrievable and secure from unauthorised access</li><li>
Manage and control document revisions, tracking all changes and maintaining a revision register</li><li>
Ensure all documents comply with relevant legal, regulatory, and project-specific standards</li><li>
Generate regular reports on document control activities and provide status updates to project managers and stakeholders</li><li>
Coordinate with project teams, clients, subcontractors, and other stakeholders to ensure effective document control</li><li>
Communicate document control processes and requirements clearly and effectively</li><li>
Regularly review and update document control procedures to align with best practices and standards</li></ul><p><b><br>
What do we need from you</b></p><br>
<ul><li>
Bachelor's degree in business administration, information management, or a related field</li><li>
5 years of experience in document control or a similar role</li><li>
Proficiency in document management systems and Microsoft Office Suite (especially Excel and Word)</li><li>
Strong knowledge of document control processes and procedures</li><li>
Familiarity with industry-specific standards and regulations</li><li>
Excellent attention to detail and organisational skills</li><li>
Strong analytical and problem-solving abilities</li><li>
Effective communication skills, both written and verbal</li><li>
Ability to work under pressure and meet deadlines</li><li>
Capability to work collaboratively with various stakeholders</li><li>
Arabic language skills are highly desirable due to the job location</li></ul></div>

<p>Take on a new challenge and apply your document management expertise in a new cutting-edge field. You ll work alongside collaborative and detail-oriented teammates. You'll play a vital role in ensuring the seamless management and control of all project documentation, supporting the successful delivery of railway infrastructure projects. Day-to-day, you ll work closely with teams across the business (engineers, contractors, consultants), coordinate timely submission and approval of documents, and maintain up-to-date document logs, and much more.</p>
<p>We ll look to you for:</p>
<ul>
<li>Setting up and maintaining document control systems for the railway project.</li>
<li>Receiving, logging, tracking, and distributing incoming and outgoing documents (e.g., drawings, reports, specifications).</li>
<li>Ensuring all documentation complies with project standards and naming conventions.</li>
<li>Maintaining up-to-date drawing registers and document logs.</li>
<li>Coordinating with engineers, contractors, and consultants to ensure timely submission and approval of documents.</li>
<li>Managing document transmittals and ensuring proper archiving of project records.</li>
<li>Supporting project close-out by compiling final documentation packages.</li>
<li>Conducting periodic audits to ensure compliance with document control procedures.</li>
<li>Liaising with internal and external stakeholders to resolve document-related issues.</li>
<li>Using Electronic Document Management Systems (EDMS) such as ProjectWise &amp; Aconex.</li>
</ul>

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><div>
Document Controller</div><div><div><div><div><div><div><div><div><div><p>
Al Quaa, Al Ain</p><p></p><p>
Parsons is looking for an amazingly talented <b>Document Controller</b> to join our team! In this role you will perform a variety of document control functions for a project or department.</p><p></p><p><b>
What You'll Be Doing:</b></p><ul><li><p>
Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups. Incumbent may be responsible for a small-sized project.</p></li><li><p>
Will have knowledge of both the work processes of document control and also the use of electronic systems used to manage documentation.</p></li><li><p>
Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.</p></li><li><p>
Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications</p></li><li><p>
Scans documents for electronic storage.</p></li><li><p>
Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.</p></li><li><p>
May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.</p></li><li><p>
Assists junior document control staff to ensure effective implementation of project-specific procedures.</p></li><li><p>
Performs other duties commensurate with functional level and responsibilities.</p></li><li><p>
Contributes as a team player who is deadline driven and works well with others.</p></li></ul><p></p><p><b>
What Required Skills You'll Bring:</b></p><ul><li><p>
A <b>Degree or Diploma</b> in related discipline.</p></li><li><p>
Minimum<b> 5 years</b> of document control experience in an engineering design / consulting environment.</p></li><li><p>
Proficient keyboard skills and a working knowledge of MS Windows and related word processing, spreadsheet, and database software is required.</p></li><li><p>
Assignments will require a working knowledge of <b>ACONEX</b>.</p></li><li><p>
Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.</p></li></ul></div></div></div></div></div></div></div></div></div><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Azizi Developments

<div>
 <p>
  <strong>
   Azizi Developments
  </strong>
  is a leading, award-winning Dubai-based developer with over 12,000 residential units sold across the city&rsquo;s prime destinations. Known for our transparency, quality, and construction-driven approach, we continue to shape Dubai&rsquo;s skyline with landmark projects such as
  <strong>
   Burj Azizi
  </strong>
  (set to be the world&rsquo;s second tallest tower),
  <strong>
   Monaco Mansions
  </strong>
  , and
  <strong>
   Azizi Venice
  </strong>
  &mdash;a luxurious, Venetian-inspired waterfront community.
 </p>
 <p>
  <br/>
 </p>
 <p>
  As part of our long-term strategy and commitment to sustainability, we&rsquo;re proud to announce our expansion into the
  <strong>
   Energy sector
  </strong>
  . Our new
  <strong>
   Energy Division
  </strong>
  will focus on clean and reliable power generation, spanning thermal, solar PV, wind, gas, hydro, and hybrid technologies.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Document Controller is responsible for managing and maintaining all project-related documentation within the Energy Department. This includes ensuring accuracy, confidentiality, proper version control, and timely distribution of documents among internal teams, contractors, consultants, and authorities. The role supports project efficiency and compliance with company and regulatory documentation standards.
 </p>
 <p>
 </p>
 <p>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Main Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Establish and maintain a systematic document control process for all energy-related projects and operational documents.
  </li>
  <li>
   Receive, review, and record incoming and outgoing project documentation (drawings, reports, correspondence, technical manuals, etc.).
  </li>
  <li>
   Ensure proper document numbering, version control, and filing in accordance with company standards.
  </li>
  <li>
   Manage the storage and retrieval of project documentation both electronically and in hard copy.
  </li>
  <li>
   Track document submissions, revisions, and approvals to ensure accuracy and timely updates.
  </li>
  <li>
   Coordinate with internal teams, contractors, and consultants to ensure document consistency and compliance.
  </li>
  <li>
   Generate and maintain document transmittals and ensure proper distribution to relevant stakeholders.
  </li>
  <li>
   Support audits and inspections by ensuring documentation completeness and accessibility.
  </li>
  <li>
   Assist in preparing reports and document logs for project status reviews.
  </li>
  <li>
   Protect the confidentiality and integrity of all controlled documents.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications and Experience:
  </strong>
 </p>
 <ul>
  <li>
   4-5 years of experience as a Document Controller.
  </li>
  <li>
   Preferably from industries such as Energy, Utilities, Construction, EPC, or Industrial Projects.
  </li>
  <li>
   Training or certification in Document Management Systems or Quality Systems is preferred.
  </li>
  <li>
   Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
  </li>
  <li>
   Hands-on experience with Document Control Software such as Aconex, SharePoint, or EDMS.
  </li>
 </ul>
</div>


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