document control officer

Ulster University Qatar

Job PurposeAs a HR Officer &ndash; DC, you play an important role in supporting HR processes and compliance in controlling the retrieval of documents. The incumbent is responsible for managing, scanning, organizing, tracking and maintaining HR-related documents, records, and information within the HR department. The responsibilities will include receiving and processing documents from employees and updating the hard and e-files as well as records on the HRMS. This role ensures the confidentiality, accuracy, and accessibility of HR documentsKey Relationships&middot; Internal : HR, Government Relations and Finance staff&middot; External: Auditors, bank representativesAccountabilitiesMaintaining the records of company documentation safe and organized (soft and hard copies), ensuring that database is updated accurately and in a timely manner and producing required reports.Duties and ResponsibilitiesDocuments &amp; Record Management:&middot; Organize, catalog, and maintain both physical and electronic HR documents, including employee records, policies, procedures, and reports.&middot; Ensure that all documents are appropriately labeled, indexed, and stored securely in relevant HR department folders, following company policies and legal requirements.&middot; Maintain a systematic document control process to manage the complete lifecycle of HR documents, from creation to archiving.&middot; Collaborate with the HR team to ensure records are accurate and up-to-date, particularly in relation to employee personal information.&middot; Facilitate the retrieval of HR documents for internal and external audits, investigations, and reporting requirements.&middot; Respond to document requests from authorized personnel promptly and accurately.&middot; Ensure that the Master list / Master data is accurate &amp; periodically updated.&middot; Creation and maintenance of hard files in coordination with Document Control / Government Relation Team Lead / Sr. Officer.&middot; Liaise with the PROs as directed and required by the Document Control / Government Relation Team Lead / Sr. Officer.&middot; Assist with renewal of all essential documents (QID/RP, Medical Health cards, CR, Trade license)Payroll Management:&middot; Assist with the attendance / payroll related aspects&middot; Collect relevant data&middot; Verify employees&rsquo; leavesCompliance:&middot; Monitor and ensure compliance with relevant laws and regulations regarding recordkeeping, including data protection and privacy regulations.&middot; Stay up-to-date with employment laws and regulations to ensure the organization's compliance.&middot; Safeguard sensitive HR information and maintain strict confidentiality of records.Technology Proficiency:&middot; Demonstrate proficiency in utilizing document management software and MS Office applications.&middot; Familiarity with organization document management tools for efficient electronic document filing and retrieval.&middot; Ability to adapt to new technologies and stay updated on emerging trends in document management systems.Reporting:&middot; Submit a Daily comprehensive report as required by the Line Manager.&middot; Submit Quarterly HR dashboard.&middot; Generate periodic reports and metrics related to document management, compliance, and recordkeeping.Any other tasks, duties &amp; responsibilities that may be added from time to time as relevant to business requirementsSkills &amp; personal attributes&middot; Ability to handle sensitive and confidential information with discretion.&middot; Strong ethical standards and integrity in document management, adhering to policies, regulations, and privacy laws.&middot; Sense of ownership&middot; Strong teamwork and collaboration skills.&middot; Highly proactive&middot; Excellent attention to detail and organizational skills.&middot; Time management and multitasking skills&middot; Effective communication and interpersonal skills.Language (s):&middot; English&middot; Arabic (will be an advantage)Specialized Training/ Knowledge Required&middot; Familiarity with data protection laws, regulations, and best practices, such as GDPR (General Data Protection Regulation).&middot; Proficiency in document management software and MS Office applications.Education &amp; Qualifications&middot; Bachelor's degree in Human Resources, Business Administration, or related field is preferredExperience&middot; A minimum of [4] Four years in document control, records management, or a similar role, with a good understanding of HR documents and processes.Key Performance Indicators (KPIs):AreaDefinitionProcess of MeasurementDocument Management AccuracyMeasure accurate and up-to-date documents and information.Number of errors captured through a tracking systemDocument ArchivingMonitor the number of documents archived and the accuracy of archiving procedures.Periodic auditsDocument Search AccuracyEvaluate the accuracy of document searches and retrievalNumber of incidents reported by concerned personnelDocument AccessibilityMonitor how quickly authorized personnel can access the required documentsNumber of incidents reported by concerned personnelData AccuracyMeasures the percentage of data that are error-free, up-to-date, and free from inaccuracies or inconsistencies.Number of errors reportedTraining EffectivenessMeasures the impact and efficiency of training programs for development and growth&middot; Complete a minimum of 15 skill-based training modules through the Learning Management System (LMS).Participate in at least three HR seminars to acquire knowledge and explore new approachesPractical application of learning into work scopeJob Types: Full-time, PermanentPay: QAR7,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Record Management and document control (In HR): 5 years (Required)</li></ul>

HR Officer - Document Controller

ArcelorMittal Tubular Products Al-Jubail

<div>
 
 
 Role Summary:
 
 The Document Controller is responsible for managing and maintaining all project-related documents, including drawings, specifications, correspondence, and reports, ensuring accuracy, compliance, and secure handling. This role supports the engineering, procurement, and construction teams by providing timely access to updated documents and maintaining an organized document control system in accordance with the project and client requirements.
 
 
 
 
 
 
 Job Duties &amp; Responsibilities:
 
 
 <ul>
 <li>
 Establish, implement, and maintain the document control system in line with project standards and client requirements.
 </li>
 <li>
 Receive, register, track, and distribute engineering documents, technical drawings, submittals, RFIs, contracts, and other related files.
 </li>
 <li>
 Ensure document formatting and templates comply with company Quality Management System requirements.
 </li>
 <li>
 Maintain updated records of all approved documents and drawings, ensuring version control and traceability.
 </li>
 <li>
 Coordinate with engineering, procurement, and construction teams to ensure timely document submissions and approvals.
 </li>
 <li>
 Control the issuance, retrieval, and archiving of both hard and soft copies of documentation.
 </li>
 <li>
 Conduct regular audits to ensure integrity and compliance of document control procedures.
 </li>
 <li>
 Provide training and support to project staff on document control systems and procedures.
 </li>
 <li>
 Assist in preparing documentation for handover to the end user and for project close-out.
 </li>
 <li>
 Work closely with contractors, subcontractors, and vendors to ensure document standards and procedures are adhered to.
 </li>
 </ul>
 
 
 
 
 
 Education &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Information Management, Engineering, or related field. (A diploma may be acceptable with strong relevant experience.)
 </li>
 <li>
 5+ years of experience in document control, preferably within the construction or oil &amp; gas / industrial plant sectors.
 </li>
 <li>
 Experience working on large-scale plant construction projects is highly preferred.
 </li>
 <li>
 Experience working with professional document control like Aconex, SAP DMS, KAROMI DMS etc.
 </li>
 <li>
 Familiarity with Saudi Aramco, SABIC, or other major clients' documentation systems and standards is a plus.
 </li>
 </ul>
 
 
 
 
 
 Skills:
 
 
 <ul>
 <li>
 Proficient in Electronic Document Management Systems (EDMS) such as Aconex, SharePoint, Procore, SAP DMS, KAROMI DMS or similar.
 </li>
 <li>
 Excellent command of MS Office (Excel, Word, Outlook, PowerPoint).
 </li>
 <li>
 Strong understanding of document lifecycle, control processes, revision handling, and metadata management.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Ability to work independently with minimal supervision.
 </li>
 <li>
 Excellent organizational and time management skills.
 </li>
 <li>
 High attention to detail and accuracy.
 </li>
 </ul>
</div>

Document Controller

NIMSMARTS TECHNICAL SERVICES

Job Description:We are currently seeking a highly organized and detail-oriented Document Controller to join our team. The ideal candidate will have a minimum of 3 years of experience in document control, specifically within the construction industry. This role is critical to ensuring effective documentation, control, and management of project records throughout the project lifecycle.Key Responsibilities:<ul><li>Manage and control the flow of documents for construction projects (drawings, specifications, submittals, reports, etc.)</li><li>Ensure all documents are properly numbered, filed, and stored (both hard copies and digital formats)</li><li>Maintain accurate records of incoming and outgoing project documents</li><li>Ensure timely distribution of documents to relevant stakeholders (project managers, engineers, contractors, clients, etc.)</li><li>Review documents for accuracy and completeness</li><li>Track document versions and revisions to maintain version control</li><li>Prepare regular reports on document status and workflows</li><li>Ensure compliance with company and project documentation standards</li><li>Coordinate with internal departments, consultants, and contractors for documentation needs</li><li>Archive project documents upon completion in an organized and accessible manner</li></ul>Requirements:<ul><li>Minimum 3 years of experience as a Document Controller in the construction industry (mandatory)</li><li>Strong understanding of document control procedures and systems</li><li>Proficiency in document management software and MS Office (especially Excel, Word, Outlook)</li><li>Excellent organizational and time-management skills</li><li>High attention to detail and accuracy</li><li>Ability to handle confidential information with integrity</li><li>Strong communication and coordination skills</li><li>Familiarity with ISO standards and QA/QC documentation is a plus</li></ul>Preferred Qualifications:<ul><li>Diploma or Bachelor&rsquo;s degree in administration, engineering, or a related field</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Do you have experience working in the construction industry?</li></ul>Education:<ul><li>Diploma (Required)</li></ul>Experience:<ul><li>Document Controller: 3 years (Required)</li></ul>Language:<ul><li>Hindi and English (Required)</li></ul>

Qiddiya | القدية

<div>
 Qiddiya Investment Company is at the forefront of creating a pioneering entertainment destination in Saudi Arabia. We are looking for an organized and detail-oriented Document Controller to join the residential business unit. In this role, you will play a vital part in managing and overseeing the document control processes related to our vast array of projects. You will ensure that all documentation is accurately filed, tracked, and maintained in compliance with company standards and industry practices.
 
 
 Your contributions will be essential in facilitating effective communication, collaboration, and project management throughout the organization by ensuring that all stakeholders have access to up-to-date and accurate documents.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Establish and maintain a systematic document control system, ensuring proper organization, storage, and retrieval of project documents
 </li>
 <li>
 Oversee the processing, distribution, and archival of documents including contracts, specifications, drawings, and correspondence
 </li>
 <li>
 Coordinate multidisciplinary teams (Engineering, Procurement, Contracts, HSE, etc.) to ensure timely submission of documents and that all required documentation is prepared in accordance with project specifications
 </li>
 <li>
 Prioritize and manage multiple tasks efficiently to meet deadlines
 </li>
 <li>
 Monitor document flow processes, tracking changes and revisions to ensure compliance with internal standards
 </li>
 <li>
 Prepare and maintain reports on document status, submission timelines, and compliance metrics for management review
 </li>
 <li>
 Train and support team members on document control standards and procedures
 </li>
 <li>
 Act as the point of contact for all document control-related inquiries and issues
 </li>
 <li>
 Continuously seek opportunities to improve document management processes and systems for increased efficiency
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in business administration, Information Management, or a related field preferred
 </li>
 <li>
 Minimum of 8-10 years of experience in document control or administration, ideally within design consultancy, supervision consultancy, or project management environments
 </li>
 <li>
 Strong knowledge of document control processes, software tools, and systems (Aconex, SharePoint, Autodesk BIM360 and Autodesk Construction Cloud (ACC).
 </li>
 <li>
 Excellent organization and time management skills, with meticulous attention to detail
 </li>
 <li>
 Strong communication and interpersonal skills to work effectively with team members and stakeholders
 </li>
 <li>
 Proficiency in Microsoft Office Suite and document management software is essential
 </li>
 <li>
 A proactive approach to problem-solving and the ability to adapt to changing priorities
 </li>
 <li>
 Strong analytical skills with the ability to maintain accurate records and generate reports
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 Comprehensive benefits package
</div>

Senior Specialist - Document Controller - 20004451 (CDU911)

Confidential

<div>
 
 We are seeking an experienced
 
 Document Controller
 
 to join our company specializing in
 
 road and infrastructure works
 
 in Abu Dhabi. The ideal candidate will be responsible for managing project documentation, ensuring accuracy, proper distribution, and compliance with company and client requirements.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage and control all project documentation in accordance with company standards.
 </li>
 <li>
 Maintain and update document logs, registers, and filing systems (electronic and hard copies).
 </li>
 <li>
 Ensure timely distribution of documents to internal teams, consultants, and clients.
 </li>
 <li>
 Monitor the flow of documents and ensure proper version control.
 </li>
 <li>
 Support project teams with document retrieval and submission.
 </li>
 <li>
 Ensure compliance with ISO/document control procedures.
 </li>
 </ul>
 
 
 Requirements:
 
 
 <ul>
 <li>
 Minimum
 
 5 years of experience
 
 as a Document Controller in contracting companies.
 </li>
 <li>
 Previous experience in
 
 road and infrastructure projects
 
 in the UAE is preferred.
 </li>
 <li>
 Proficiency in
 
 MS Office, EDMS, and document management software
 
 .
 </li>
 <li>
 Strong organizational and communication skills.
 </li>
 <li>
 Attention to detail and ability to work under pressure.
 </li>
 <li>
 Based in Abu Dhabi or willing to relocate.
 </li>
 </ul>
 
 
</div>

EDECS

<div>
 
 
 EDECS
 
 is seeking a meticulous and proactive
 
 Document Controller
 
 to manage the flow, accuracy, and integrity of project documentation across dynamic infrastructure or engineering projects. You will play a key role in ensuring our teams have access to the right information at the right time&mdash;supporting project success through structured documentation, compliance, and operational excellence.
 
 
 This is an exciting opportunity to bring order, efficiency, and impact to fast-paced environments where precision matters.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 
 Document Management:
 
 </li>
 </ul>
 
 Maintain, organize, and control all incoming and outgoing project documents, ensuring version control and secure storage.
 
 <ul>
 <li>
 
 Workflow Execution:
 
 </li>
 </ul>
 
 Ensure documentation flows seamlessly between internal teams, contractors, consultants, and clients&mdash;supporting approvals, submissions, and revisions.
 
 <ul>
 <li>
 
 Compliance &amp; Quality:
 
 </li>
 </ul>
 
 Enforce document control procedures aligned with project requirements, ISO standards, and company policies.
 
 <ul>
 <li>
 
 System Oversight:
 
 </li>
 </ul>
 
 Utilize digital document control platforms (e.g., Aconex, Procore, EDMS, SharePoint) to log, track, and manage documents efficiently.
 
 <ul>
 <li>
 
 Reporting:
 
 </li>
 </ul>
 
 Generate daily, weekly, or monthly document status reports, ensuring full traceability and audit readiness.
 
 <ul>
 <li>
 
 Coordination:
 
 </li>
 </ul>
 
 Work closely with project managers, engineers, and QA/QC teams to support inspections, RFIs, material submittals, and handover documentation.
 
 <ul>
 <li>
 
 Version Control:
 
 </li>
 </ul>
 
 Track revisions, ensure only the latest drawings/specs are in circulation, and archive outdated documents responsibly.
 
 <ul>
 <li>
 
 Support Project Delivery:
 
 </li>
 </ul>
 
 Assist during project close-out phases with the preparation of final documentation packages, O&amp;M manuals, and client deliverables.
 
 
 
 
 
 
 Skills and Qualifications
 
 
 
 
 
 <ul>
 <li>
 
 Education:
 
 Diploma or Bachelor&rsquo;s degree in Business Administration, Information Management, Engineering, or a related field.
 </li>
 <li>
 
 Experience:
 
 2&ndash;5 years of experience in document control, preferably in construction, engineering, oil &amp; gas, or infrastructure projects.
 </li>
 <li>
 
 Tech Proficiency:
 
 Familiar with document management systems (e.g., Aconex, Procore, EDMS, SharePoint) and strong in MS Office (Excel, Word, Outlook).
 </li>
 <li>
 
 Attention to Detail:
 
 A sharp eye for naming conventions, formatting, version tracking, and procedural compliance.
 </li>
 <li>
 
 Organizational Skills:
 
 Able to manage high volumes of documentation with accuracy and speed.
 </li>
 <li>
 
 Communication:
 
 Clear communicator with the ability to coordinate across diverse teams and disciplines.
 </li>
 <li>
 
 Integrity &amp; Confidentiality:
 
 Handles sensitive documentation with discretion and professionalism.
 </li>
 </ul>
 
 
 
 
 
 About EDECS:
 
 
 
 
 
 
 EDECS is a leading organization with 30 years of experience in marine constructions, infrastructure, earthworks, and transportation projects in Egypt and Saudi Arabia, employing more than 2,000 employees. The organization provides innovative, sustainable, and cost-effective solutions for a wide range of projects, delivering excellence and meeting the highest standards of quality, safety, and sustainability.
 
 
 
 
 
 The organization has a strong presence in logistics projects, including high-speed and light-speed railways, railway stations, and commercial and administrative buildings. The organization also has extensive experience in earthworks, water irrigation, and yacht marinas. EDECS is a trusted partner for employers seeking to make a positive impact on the communities they serve.
 
</div>

Egis Group

<div>Company Description 
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
Job Description 
We are seeking a highly organized and efficient Senior Document Controller to join our dynamic team in Dubai, United Arab Emirates. As a key member of our organization, you will be responsible for managing, controlling, and maintaining all project documentation while ensuring compliance with company standards and industry regulations.<ul><li>
Establish and maintain a comprehensive document control system for all project-related documents</li><li>
Receive, log, and distribute incoming and outgoing documents in a timely manner</li><li>
Ensure all documents are properly filed, stored, and easily retrievable</li><li>
Maintain and update document registers, databases, and archives</li><li>
Implement and monitor document control procedures and workflows</li><li>
Collaborate with project teams to ensure proper document version control and revision management</li><li>
Conduct regular audits to ensure compliance with document control procedures</li><li>
Train and support team members on document control processes and systems</li><li>
Assist in the implementation and maintenance of electronic document management systems</li><li>
Prepare and distribute reports, presentations, and other project-related materials</li><li>
Stay up-to-date with industry standards and local regulations in Dubai, UAE</li></ul> 

Qualifications 
<ul><li>
Bachelor's degree in Business Administration, Information Management, or related field</li><li>
8+ years of experience in document control or similar role, preferably in construction, engineering, or related industries</li><li>
Proficiency in using EDMS systems (e.g., UNIFER) and Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>
Strong knowledge of document control processes, best practices, and industry standards</li><li>
Excellent organizational and time management skills with keen attention to detail</li><li>
Ability to work efficiently in a fast-paced environment and manage multiple priorities</li><li>
Strong communication and interpersonal skills</li><li>
Experience with database management and data entry</li><li>
Familiarity with filing and archiving systems</li><li>
Document Control certification (e.g., IDCA) preferred</li><li>
Knowledge of relevant industry regulations and standards, including those specific to Dubai, UAE</li><li>
Strong problem-solving skills and ability to work both independently and as part of a team</li><li>
Adaptability to changing project requirements and deadlines</li></ul></div>

Senior Document Controller

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