document control specialist

Precision Medicine Group

<div>
 
 Position Summary:
 
 The Document Control Specialist will be responsible for the maintenance and management of controlled documents and records for Precision for Medicine as well as provide administrative support to the quality assurance team.
 
 
 
 Essential functions of the job include but are not limited to:
 
 
 
 <ul>
 <li>
 Quality Assurance, Document Control - General
 </li>
 <li>
 Facilitate the electronic document control process regarding new or existing Quality System Documents, and other related records, and tracking the status of documents during their life cycle: draft, peer review, approved, effective, retired / obsolete, etc.
 </li>
 <li>
 Work with owners/originators, reviewers and approvers to facilitate document control workflow, ensuring proper document formatting and organization
 </li>
 <li>
 Ensure right-first-time review prior to formal review process, by quality management, to ensure good documentation practices, readability (clear and concise, spelling) and compliance with internal and external standards.
 </li>
 <li>
 This includes reporting gaps to senior management and providing guidance to document owners regarding how to create, remediate or correct documents
 </li>
 <li>
 Assist with Quality Systems Improvement such as harmonization of the Global Quality Management System, process improvements, and other system changes as needed.
 </li>
 <li>
 Assign training workflows for new or revised quality system procedures and for new employees
 </li>
 <li>
 Maintain document security. Coordinate Periodic Review of Documents to owners.
 
 
 </li>
 </ul>
 
 Training
 
 
 
 <ul>
 <li>
 Conduct training for new and existing employees on electronic quality management system as needed.
 
 
 </li>
 </ul>
 
 Audits
 
 
 
 <ul>
 <li>
 Assist during audits as needed.
 </li>
 <li>
 Pulling employee Dossiers or physical training records.
 </li>
 <li>
 Answer any questions related to the Quality Management System (QMS)
 </li>
 <li>
 Pull archived documentation and archived controlled documentation from the Quality Management System (QMS).
 
 
 </li>
 </ul>
 
 Qualifications: Minimum Required
 
 :
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree
 </li>
 <li>
 2-3 years of experience QMS Management, including document/record control.
 </li>
 <li>
 Working knowledge of quality and documents in a regulated environment.
 
 
 </li>
 </ul>
 
 Other Required
 
 
 
 <ul>
 <li>
 Ability to meet deadlines and perform administrative functions
 </li>
 <li>
 Microsoft Office suite proficiency
 </li>
 <li>
 Must be a flexible agile team player who can change activities and directions quickly and respond to a variety of assignments and changing business needs.
 </li>
 <li>
 Must be able to read, write, speak, fluently and comprehend the English language
 
 
 </li>
 </ul>
 
 Other Duties
 
 
 
 <ul>
 <li>
 Other duties as defined by management
 
 
 </li>
 </ul>
 Any data provided as a part of this application will be stored in accordance with our Privacy Policy. For CA applicants, please also refer to our CA Privacy Notice.
 
 
 Precision Medicine Group is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law.
 
 
 If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact Precision Medicine Group at QuestionForHR@precisionmedicinegrp.com.
 
 
 It has come to our attention that some individuals or organizations are reaching out to job seekers and posing as potential employers presenting enticing employment offers. We want to emphasize that these offers are not associated with our company and may be fraudulent in nature. Please note that our organization will not extend a job offer without prior communication with our recruiting team, hiring managers and a formal interview process.
</div>

Document Control Specialist

The Sanad Group

<div>
 
 
 JOB PURPOSE/SUMMARY:
 
 
 
 The Specialist &ndash; Regulatory Compliance Management is responsible for supporting the execution of audits, document control, and compliance monitoring activities within the Document &amp; Audit Management sub-section.
 
 
 Reporting to the Manager &ndash; Regulatory Compliance Management, the role assists in maintaining regulatory documentation, coordinating audits, tracking compliance findings, and preparing reports. The Specialist supports Sanad&rsquo;s adherence to EASA Part-145, AS9110, and other relevant aviation standards and contributes to continuous improvement efforts to enhance compliance visibility and efficiency.
 
 
 
 
 
 
 KEY RESPONSIBILITIES AND ACCOUNTABILITIES
 
 
 
 
 
 
 
 1. Audit and Compliance Support
 
 
 <ul>
 <li>
 Assist in preparing for internal and external audits, including evidence gathering and documentation.
 </li>
 <li>
 Support scheduling, coordination, and follow-up of audits and surveillance activities.
 </li>
 <li>
 Participate in audit execution under guidance and ensure audit data is well recorded.
 </li>
 </ul>
 
 
 2. Document Control and Maintenance
 
 
 <ul>
 <li>
 Maintain regulatory documentation including MOE, supplements, audit forms, and capability list.
 </li>
 <li>
 Assist in issuing and withdrawing controlled documents and updates on the bulletin board.
 </li>
 <li>
 Ensure documents are properly formatted, version-controlled, and archived.
 </li>
 </ul>
 
 
 3. Findings Tracking and CAPA Coordination
 
 
 <ul>
 <li>
 Track audit findings and monitor the status of corrective and preventive actions.
 </li>
 <li>
 Coordinate with departments to collect evidence of closure.
 </li>
 <li>
 Escalate unresolved issues to the Manager or Senior Engineer.
 </li>
 </ul>
 
 
 4. Reporting and Visual Management (1
 
 
 <ul>
 <li>
 Update trackers, audit dashboards, and compliance metrics.
 </li>
 <li>
 Support preparation of reports and presentations using Excel, PowerPoint, and SharePoint.
 </li>
 <li>
 Help maintain visual tools for audit readiness and status tracking.
 </li>
 </ul>
 
 
 5. Regulatory and Departmental Support
 
 
 <ul>
 <li>
 Support responses to regulatory and customer audits and requests.
 </li>
 <li>
 Help coordinate document submissions for authority approvals and capability changes.
 </li>
 </ul>
 
 
 6. Communication and Training Assistance
 
 
 <ul>
 <li>
 Facilitate communications and document requests between departments.
 </li>
 <li>
 Assist in preparing training materials and compliance awareness content.
 </li>
 </ul>
 
 
 7. Other Duties
 
 
 <ul>
 <li>
 Perform any other tasks as assigned by the Manager &ndash; Regulatory Compliance Management or Senior Engineer in support of the department&rsquo;s objectives.
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATIONS, EXPERIENCE AND COMPETENCIES Minimum Qualifications
 
 (Education/Certification/Licensure/Professional Membership)
 
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in engineering, industrial management, quality management or related field.
 </li>
 <li>
 Completion of or active enrollment in Internal Auditor or Investigator training is preferred.
 </li>
 <li>
 Awareness of EASA Part-145, AS9110, or equivalent compliance standards.
 </li>
 </ul>
 <li>
 </li>
 
 
 Minimum Experience:
 
 
 <ul>
 <li>
 3 to 4 years of experience in aviation quality, safety, or compliance roles.
 </li>
 <li>
 Hands-on exposure to audits, document control, and compliance tracking.
 </li>
 </ul>
 <li>
 </li>
 
 
 Job Specific Competencies:
 
 
 
 
 
 <ul>
 <li>
 
 Regulatory Awareness
 
 </li>
 </ul>
 
 Basic understanding of EASA, GCAA, FAA, and AS9110 regulatory frameworks and how they apply in an MRO setting.
 
 
 
 
 <ul>
 <li>
 
 Audit Execution Support
 
 </li>
 </ul>
 
 Ability to assist in planning and conducting audits, collecting evidence, and recording findings with guidance.
 
 
 
 
 <ul>
 <li>
 
 Corrective Action Tracking
 
 </li>
 </ul>
 
 Capable of tracking non-conformities and supporting follow-up of corrective and preventive actions.
 
 
 
 
 <ul>
 <li>
 
 Document Control
 
 </li>
 </ul>
 
 Familiar with document issuance, version control, and maintenance of regulatory documentation.
 
 
 
 
 <ul>
 <li>
 
 Compliance Reporting
 
 </li>
 </ul>
 
 Able to compile audit data, assist in reporting, and update visual compliance trackers and tools.
 
 
 
 
 <ul>
 <li>
 
 Stakeholder Support
 
 </li>
 </ul>
 
 Provides administrative and coordination support to internal stakeholders and external auditors.
 
 
 
 
 <ul>
 <li>
 
 Microsoft 365 Proficiency
 
 </li>
 </ul>
 
 Skilled in Excel, PowerPoint, SharePoint, and Word for reporting, formatting, and compliance documentation.
 
 
 
 
 <ul>
 <li>
 
 Communication and Collaboration
 
 </li>
 </ul>
 
 Strong communication and teamwork skills to support cross-functional compliance efforts.
 
 
 
 
 <ul>
 <li>
 
 Continuous Learning
 
 </li>
 </ul>
 
 Demonstrates a proactive attitude toward developing technical skills and compliance knowledge.
 
 
 
 
 <ul>
 <li>
 
 Attention to Detail
 
 </li>
 </ul>
 
 High level of accuracy in documentation, audit logs, and recordkeeping.
 
 
 
</div>

Specialist - Regulatory Compliance Management

EVA pharma

<div>
 
 Join EVA Pharma, a leading pharmaceutical company committed to empowering the fight for Health and well-being as a fundamental human right. Recognized and certified as a best place to work, we are dedicated to fostering a supportive and innovative environment for our team members.
 
 
 We are seeking a detail-oriented and organized
 
 QA Administration &amp; Document Review Specialist
 
 to join our dynamic Quality Assurance team.
 
 
 The ideal candidate will ensure that the documentation and records adhere to regulatory standards, while contributing to the overall quality management system.
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Review and approve Quality Assurance documents, including SOPs, specifications, and validation protocols, ensuring compliance with regulatory standards
 </li>
 <li>
 Maintain an organized document control system to manage the lifecycle of quality documents from creation to archiving
 </li>
 <li>
 Support ongoing training initiatives by ensuring that relevant documentation is accessible and up to date
 </li>
 <li>
 Coordinate internal audits for documentation practices and assist in preparation for external audits
 </li>
 <li>
 Collaborate with cross-functional teams to address any documentation-related issues and promote a culture of quality
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 <ul>
 <li>
 Bachelor's degree is a must
 </li>
 <li>
 0-2 years of experience in quality assurance, document control, or regulatory compliance within the pharmaceutical industry
 </li>
 <li>
 Problem Solving and Analytical Thinking
 </li>
 <li>
 Excellent attention to detail and organizational skills, with the ability to manage multiple priorities and meet deadlines
 </li>
 <li>
 Effective communication and interpersonal skills to work collaboratively with various teams
 </li>
 <li>
 Proficient in Microsoft Office Suite and familiar with quality management software
 </li>
 </ul>
</div>

QA Administration & Document Review Specialist

EVA Pharma

<div>Join EVA Pharma, a leading pharmaceutical company committed to empowering the fight for Health and well-being as a fundamental human right. Recognized and certified as a best place to work, we are dedicated to fostering a supportive and innovative environment for our team members.
We are seeking a detail-oriented and organized QA Administration &amp; Document Review Specialist to join our dynamic Quality Assurance team.
The ideal candidate will ensure that the documentation and records adhere to regulatory standards, while contributing to the overall quality management system.
Key Responsibilities:<ul>
<li>
Review and approve Quality Assurance documents, including SOPs, specifications, and validation protocols, ensuring compliance with regulatory standards.</li>
<li>Maintain an organized document control system to manage the lifecycle of quality documents from creation to archiving.</li>
<li>Support ongoing training initiatives by ensuring that relevant documentation is accessible and up to date.</li>
<li>Coordinate internal audits for documentation practices and assist in preparation for external audits.</li>
<li>Collaborate with cross-functional teams to address any documentation-related issues and promote a culture of quality.</li>
</ul>
Requirements<ul>
<li>
Bachelor&rsquo;s degree is a must.</li>
<li>0-2 years of experience in quality assurance, document control, or regulatory compliance within the pharmaceutical industry.</li>
<li>Problem Solving and Analytical Thinking.</li>
<li>Excellent attention to detail and organizational skills, with the ability to manage multiple priorities and meet deadlines.</li>
<li>Effective communication and interpersonal skills to work collaboratively with various teams.</li>
<li>Proficient in Microsoft Office Suite and familiar with quality management software.</li></ul></div>

Green Land Catering Services LLC

Typist Job DescriptionJob Title: / Government Services &amp; Document Control Specialist Location: Abu Dhabi, UAE Reports To: General Manager / Administrative HeadJob SummaryThe Typist cum PRO is responsible for the efficient and accurate handling of all company documentation, particularly those requiring submission to UAE government entities. This dual role requires exceptional typing speed and precision for preparing official papers, combined with expert knowledge and execution of public relations activities, including visa processing, labor transactions, and licensing requirements in Abu Dhabi.Key Responsibilities1. Government Relations (PRO Services)<ul><li>Visa and Immigration Processing: Manage the end-to-end processing of employment visas, residency permits, renewals, cancellations, and status changes for all employees through ICP/GDRFA and other relevant government portals.</li><li>Labour Services: Handle all transactions with the Ministry of Human Resources and Emiratisation (MOHRE), including labor contracts, work permits, and establishment card renewals.</li><li>Company Licensing: Manage the renewal and modification of all company trade licenses, commercial registrations, and permits with the Department of Economic Development (DED) and Free Zone authorities.</li><li>Document Attestation: Coordinate the submission and retrieval of official documents requiring government attestation, translation, and authentication.2. Typing, Documentation, and Data Management</li><li>Official Document Preparation: Accurately type, format, and prepare official letters, applications, contracts, and legal documents in both English and Arabic as required for government submission.</li><li>Database Entry: Maintain and update records related to employee statuses, document expiry dates (passports, visas, licenses), and government fee payments in the company database.</li><li>Confidentiality: Handle all sensitive employee and corporate data with the highest level of confidentiality and discretion.</li></ul>Required Skills and QualificationsTechnical &amp; Professional Competencies<ul><li>Government Portal Expertise: Proven experience using UAE government portals (e.g., MOHRE/Tasheel, ICP/GDRFA/Amer, Abu Dhabi DED) is mandatory.</li><li>Language Proficiency: Excellent command of written and spoken English and Arabic is essential for official correspondence and interaction with government officials.</li><li>Software Proficiency: Expert knowledge of Microsoft Office Suite (Word, Excel, Outlook).</li></ul>Personal Attributes<ul><li>Local Knowledge: Strong understanding of Abu Dhabi&rsquo;s geography and governmental administrative processes.</li><li>Interpersonal Skills: Excellent relationship-building and communication skills to effectively liaise with government personnel.</li><li>Time Management: Exceptional organizational skills and ability to manage multiple complex visa and licensing processes simultaneously under strict deadlines.</li><li>Dependability: A proactive, disciplined, and highly dependable working style.</li></ul>Education and Experience<ul><li>High school diploma or equivalent; a certification in administrative services or public relations is preferred.</li><li>Minimum of 3-5 years of combined experience as a Typist and a PRO, specifically handling government services and corporate documentation in Abu Dhabi.</li></ul>Job Type: Full-time

Typist

ALEMCO

<div>
 
 
 Are you a detail-oriented documentation professional ready to build your career with one of the region&rsquo;s leading construction companies?
 
 
 
 
 
 
 
 Who We Are
 
 
 
 ALEC Holdings PJSC, part of the Investment Corporation of Dubai (ICD), is a leading GCC construction group with over two decades of success delivering some of the region&rsquo;s most complex and high-profile projects. As a proudly publicly listed company, ALEC continues to raise the bar for quality, innovation, and excellence in construction, driving iconic developments that shape skylines across the Middle East.
 
 
 
 
 
 In the UAE, ALEC has delivered many of the nation&rsquo;s most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.
 
 
 
 
 
 ALEMCO provides integrated MEP and facilities services that power some of the region&rsquo;s most ambitious developments. From electrical systems to long-term maintenance, we focus on technical reliability and sustainable performance - supported by an inclusive and skilled team with a passion for engineering excellence.
 
 
 
 
 
 
 Why Join Us?
 
 
 
 As a Document Controller, you&rsquo;ll play a vital role in supporting production, QA/QC, and project teams by ensuring all technical documents, drawings, and quality-related records are managed with precision and care. ALEC Data Centre Solutions combines speed, security, and scalability with technical precision - and you&rsquo;ll be part of a team delivering mission-critical environments trusted by global tech leaders.
 
 
 
 
 
 
 About Your Team
 
 
 
 You will work closely with production, design, and QA/QC teams to ensure that all documentation is properly controlled, accessible, and aligned with both project standards and internal procedures. You'll support internal audits, maintain filing systems, and help ensure the seamless flow of information that drives successful project execution.
 
 
 
 
 
 
 Your Role
 
 
 
 
 
 
 As a Document Controller, you will be responsible for:
 
 
 
 
 <ul>
 <li>
 Data updates like submittal/Records status and keep all registers updated with Document status (Update Current Versions) update all registers.
 </li>
 <li>
 Distributing the submittals from sub-contractors for ALEMCO internal review as per the Document Distribution Matrix.
 </li>
 <li>
 Submitting the project submittals with transmittal cover to the consultant.
 </li>
 <li>
 Scanning and uploading the commented/approved submittals in the project document management system/Server.
 </li>
 <li>
 Preparing files with proper labelling (with traceability of records).
 </li>
 <li>
 Proper file Management &amp; Housekeeping (ISO 9001 Management Protocol - Filing Reliability.
 </li>
 <li>
 Ability to use and operate document management system used (Aconex/Unifier etc.)
 </li>
 <li>
 Saving project documents/records in established Folder structure.
 </li>
 <li>
 Maintaining confidentiality around sensitive information on and terms of agreement.
 </li>
 <li>
 Preparing ad-hoc reports on projects as needed.
 </li>
 <li>
 Ensuring to professionally indent all original documents related to the projects such as Construction and drawings, Schematics, Statutory.
 </li>
 <li>
 Maintaining hard copy references and library of all documents and ensure easy retrieval.
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 
 
 
 
 Experience:
 
 
 
 Minimum 5 years in a document control role in construction environment, preferably 2 years in QA/QC department.
 
 
 
 
 
 
 Knowledge &amp; Skills:
 
 
 <ul>
 <li>
 Document control systems and file management
 </li>
 <li>
 Strong organizational and communication skills
 </li>
 <li>
 Proficiency in MS Office Suite
 </li>
 <li>
 Attention to detail and confidentiality
 </li>
 <li>
 Basic understanding of joinery terminology, materials, and workflow
 </li>
 </ul>
 
 
 
 
 
 Desirable:
 
 
 <ul>
 <li>
 Familiarity with ISO 9001 and quality systems
 </li>
 <li>
 Experience with QA/QC documentation and inspection tools
 </li>
 <li>
 Ability to read joinery/architectural drawings
 </li>
 <li>
 Awareness of HSE standards in a factory environment
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 The chance to contribute to some of UAE most iconic projects.
 </li>
 <li>
 A collaborative, supportive environment that values innovation and excellence.
 </li>
 <li>
 Opportunities for professional growth and career progression.
 </li>
 </ul>
 
 
 
 
 
 Ready to elevate your career?
 
 
 
 If you&rsquo;re inspired by what you&rsquo;ve read and believe you&rsquo;re the right fit, we&rsquo;d love to hear from you.
 
 
 
 
 
 Join
 
 ALEMCO
 
 and play a pivotal role in shaping a high-performing team that drives our success.
 
 
 
 
 
 Apply today and be part of something excellent!
 
</div>

Document Controller

JASARA PMC

JASARA PMC is seeking a highly organized and detail-oriented Document Controller to join our team. In this essential role, you will be responsible for the effective management and control of project documentation throughout its lifecycle. Your primary tasks will include organizing and maintaining document control systems, ensuring the accuracy and consistency of documents, and facilitating the distribution of documentation to relevant stakeholders. You will collaborate with project teams to maintain compliance with regulatory requirements and company policies. The ideal candidate will have previous experience in document control, excellent communication skills, and the ability to efficiently manage multiple tasks.
 
Requirements: 
<ul>
<li>Proven work experience as a Document Controller or in a similar role</li>
<li>Familiarity with document management systems</li>
<li>Strong attention to detail and accuracy</li>
<li>Excellent organizational and time management skills</li>
<li>Proficient in Microsoft Office Suite and document control software</li>
<li>Ability to handle sensitive and confidential information</li>
<li>Strong communication and interpersonal skills</li>
<li>Bachelor's degree in a relevant field is preferred</li>
</ul>

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