document control specialist

Arabian Consolidated Trading Group

Document Controller is responsible for managing, tracking, and controlling all project documentation for Oil &amp; Gas projects, ensuring accuracy, version control, and timely submission in compliance with client and project requirements. Strong Excel skills are essential for maintaining live document registers and reporting.Key Responsibilities<ul><li>Establish and maintain an effective document control system</li><li>Manage incoming and outgoing documents (drawings, correspondence, reports, RFIs, submittals, etc.)</li><li>Ensure documents are properly reviewed, approved, distributed, and archived</li></ul>Skills &amp; Competencies<ul><li>Maintain document registers, logs, and trackers</li><li>Control document versions and revisions to avoid duplication or errors</li><li>Coordinate with project teams, consultants, contractors, and clients</li><li>Ensure compliance with company standards and project requirements</li><li>Prepare periodic document status reports for management</li><li>Ensure confidentiality and data security of sensitive documents</li><li>Good knowledge of document control procedures</li><li>Strong organizational and time management skills</li><li>Attention to detail and accuracy</li><li>Good communication skills in English (written &amp; verbal)</li><li>Ability to manage multiple tasks</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Experience with EDMS / Aconex / SharePoint / Procore (preferred)</li></ul>Qualification &amp; Experience<ul><li>Bachelor&rsquo;s degree or diploma (Business Administration, Engineering, or relevant field)</li><li>3&ndash;6 years of experience as a Document Controller</li><li>Experience in construction, engineering, or infrastructure projects preferred</li></ul>Job Type: Full-timePay: ﷼2,000.00 - ﷼2,500.00 per monthWork Location: In person

Document Controller

PaxeraHealth

<div>We are looking for a QMS &amp; Compliance Documentation Specialist to support the design, implementation, and maintenance of our Quality Management System (QMS), SOPs, and internal policies. This role is ideal for someone who enjoys hands-on documentation, process standardization, and ensuring organizational consistency. 
 
Key Responsibilities 
<ul><li>
Assist in developing and maintaining the QMS, ensuring documentation is accurate, up-to-date, and aligned with ISO-based standards.</li><li>
Draft, review, and update SOPs, work instructions, and internal policies across different departments.</li><li>
Support document control activities, including versioning, approvals, distribution, and archival of QMS and SOP documents.</li><li>
Collaborate with teams to ensure processes are clearly documented and aligned with internal standards.</li><li>
Participate in continuous improvement initiatives, suggesting enhancements to documentation quality, usability, and process consistency.</li></ul> 

Required Skills &amp; Qualifications 
<ul><li>
Bachelor&rsquo;s degree in Quality Management, Business Administration, Engineering, or related field.</li><li>
3&ndash;5 years of experience in creating or maintaining QMS, SOPs, or internal policies.</li><li>
Strong skills in process documentation, SOP creation, and policy writing.</li><li>
Familiarity with ISO-based management systems (ISO 9001, ISO 27001, ISO 13485) and document control practices.</li><li>
Excellent written communication and attention to detail.</li><li>
Able to work independently and collaborate effectively with cross-functional teams.</li></ul> 

Preferred Qualifications 
 
Experience in QMS software or document management systems (SharePoint, Confluence, or similar). 
ISO Lead Implementer or Internal Auditor certification (nice-to-have). 
Experience with process improvement or operational excellence. 

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Compliance Specialist

OKSA DEVELOPER

Responsibilities:<ul><li>Receive, review, organize, and index documents (both electronic and physical).</li><li>Update records and maintain document control logs</li><li>File, archive, and retrieve documents as required.</li><li>Distribute documents to relevant stakeholders and teams.</li><li>Ensure compliance with company procedures and regulatory standards (e.g., naming conventions, retention rules).</li><li>Familiar with Systems.</li><li>Produce reports, registers, and summaries of documentation activities.</li><li>Support quality assurance, audits, and project control functions by maintaining accurate documentation processes.</li><li>Maintain confidentiality and security of sensitive company records</li></ul>Requirements and Skills:<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field</li><li>2&ndash;3 years of experience as a Document Controller, preferably in real estate.</li><li>Strong knowledge of documentation procedures and record-keeping systems</li><li>Proficiency in MS Office and document management software</li><li>Good communication skills in English</li></ul>Job Type: Full-timePay: Up to AED4,000.00 per month

Horton Interiors L.L.C

Company: Horton Interiors LLC Location: Dubai, UAE Employment Type: Full-timeJob SummaryHorton Interiors LLC is seeking a detail-oriented and organized Document Controller to manage, track, and maintain all project and corporate documentation. The role is critical in ensuring document accuracy, version control, timely distribution, and compliance with company standards, client requirements, and UAE regulations across interior fit-out projects.Key ResponsibilitiesDocument Control &amp; Management<ul><li>Establish, maintain, and manage document control systems for all project and corporate documents.</li><li>Control the flow of drawings, specifications, submittals, RFIs, method statements, shop drawings, and approvals.</li><li>Ensure proper version control, document numbering, and filing (soft and hard copies).</li><li>Maintain document registers and trackers for submissions, approvals, and revisions.</li></ul>Project Coordination<ul><li>Coordinate with project managers, engineers, designers, site teams, consultants, and clients for timely document submission and retrieval.</li><li>Monitor document deadlines and follow up to ensure on-time approvals and distribution.</li><li>Issue documents to relevant stakeholders in accordance with approved document control procedures.</li></ul>Compliance &amp; Quality<ul><li>Ensure documents comply with company QA/QC procedures, ISO standards (if applicable), and contractual requirements.</li><li>Maintain audit-ready documentation and support internal and external audits.</li><li>Ensure confidentiality and data security of sensitive project and company information.</li></ul>Administrative Support<ul><li>Archive completed project documents for future reference and handover.</li><li>Assist in preparing document handover packages at project completion.</li><li>Support management with reports related to document status, pending approvals, and compliance.</li></ul>Requirements &amp; Qualifications<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Engineering, or a related field.</li><li>Minimum 3&ndash;5 years of experience as a Document Controller in interior fit-out, construction, or engineering companies in the UAE.</li><li>Strong knowledge of document control processes, project documentation, and approval workflows.</li><li>Proficient in MS Office, document management systems (EDMS), and PDF tools.</li><li>Familiarity with AutoCAD drawings and construction/interior documentation is an advantage.</li><li>Excellent organizational, communication, and time-management skills.</li><li>High attention to detail and ability to handle multiple projects simultaneously.</li><li>Knowledge of UAE construction documentation standards is preferred.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What are your salary expectations? (Mandatory Question)</li><li>Are you available to join immediately? (Mandatory Question)</li><li>What is your current salary? (Mandatory Question)</li><li>How many years have you worked in UAE? (Mandatory Question)</li></ul>

Dar Al Riyadh

<div>Responsibilities:
<ul><li>Oversee the implementation and utilization of Aconex software for document control and management purposes.
</li><li>Develop and maintain document control processes and procedures to ensure efficient document management and compliance with industry standards.
</li><li>Coordinate with project teams to establish document control requirements, including document numbering, naming, filing, and distribution.
</li><li>Train and support staff on Aconex software and document control procedures.
</li><li>Monitor the flow of project documentation to ensure timely review, approval, and distribution.
</li><li>Maintain an organized document management system, including electronic and hard copy filing systems.
</li><li>Perform regular audits to ensure accuracy and completeness of project documentation.
</li><li>Liaise with external stakeholders, such as clients, contractors, and regulatory bodies, to facilitate document exchange and resolve issues.
</li><li>Prepare regular reports on document control activities, including status updates and metrics.
</li><li>Ensure compliance with document control policies and industry regulations, including GDPR and information security requirements.
</li><li>Collaborate with internal departments to streamline document control processes and optimize efficiency.
</li><li>Develop and implement document control training programs for new hires and existing staff to ensure adherence to document management protocols.
</li><li>Conduct regular reviews of document control procedures and recommend improvements to enhance workflow and productivity.
</li><li>Ensure all project documentation is archived and stored securely for future reference and audit purposes.
</li><li>Collaborate with IT teams to troubleshoot technical issues related to document management systems and software.
</li><li>Lead meetings and training sessions to communicate updates on document control policies, procedures, and software enhancements.
</li><li>Stay informed about industry trends and technological advancements in document control to recommend innovative solutions for continuous improvement.
</li><li>Manage and track document revisions, change requests, and version control to avoid errors and discrepancies in project documentation.
</li><li>Provide guidance and support to project teams on proper document formatting, standards compliance, and quality control.
</li><li>Coordinate with external vendors, subcontractors, and partners to ensure alignment with document control processes and standards.
</li></ul>Essential Requirements:
<ul><li>Bachelor's degree in a relevant field such as business administration, engineering, or information management.
</li><li>Certification in document control or records management is advantageous.
</li><li>Prior experience in a similar role with a focus on using Aconex software for document control.
</li><li>Proven experience working as a Document Control Manager, preferably with specific experience using Aconex software.
</li><li>In-depth understanding of document control processes and best practices.
</li><li>Strong knowledge of document management systems, including electronic document management software.</li></ul></div>

Document Control Manager

Britannic water treatment co w.l.l

Job Title: Document Controller &ndash; Water Treatment ProjectsLocation: Doha-Qatar Employment Type: Full-time Industry: Water &amp; Wastewater Treatment / Environmental EngineeringAbout UsBritannic Water Treatment Co W.L.L is a leading pioneer water treatment company specializing in the design, construction, and operation of water and wastewater treatment facilities. We deliver sustainable solutions for municipal and industrial clients and are committed to quality, compliance, and environmental responsibility.Job SummaryWe are seeking a detail-oriented Document Controller to manage, track, and maintain project and corporate documentation related to water treatment projects. The ideal candidate will ensure accurate document control processes, support project teams, and maintain compliance with internal procedures and industry standards.Key Responsibilities&middot; Establish and maintain document control systems for water treatment projects&middot; Manage project documentation including drawings, technical specifications, reports, quotes, and correspondence&middot; Control document numbering, versioning, revision history, and distribution&middot; Ensure timely submission, review, approval, and archiving of documents&middot; Coordinate with engineering, procurement, construction, and QA/QC teams&middot; Maintain master document registers and transmittals&middot; Ensure compliance with ISO standards, client requirements, and company procedures&middot; Support audits and project handovers by providing complete and accurate documentation&middot; Manage both electronic and hard-copy records as requiredQualifications &amp; Experience&middot; Diploma or Bachelor&rsquo;s degree or Engineering, or a related field&middot; 1-2 years of experience as a Document Controller, preferably in water treatment, EPC, construction, or engineering projects&middot; Experience with document management systems (e.g., Aconex, SharePoint, EDMS)&middot; Strong organizational skills and attention to detail&middot; Good communication skills and ability to work with cross-functional teams&middot; Proficient in MS Office applicationsHow to ApplyInterested candidates are invited to submit their CV to gilbertdaniel@britannicwater.com with the subject line &ldquo;Document Controller &ndash; Water Treatment&rdquo;.Job Type: Full-timePay: QAR3,000.00 - QAR4,000.00 per month

<div>Responsibilities:
<ul><li>Manage and control all project documents and drawings in accordance with project requirements.
</li><li>Create, update, and maintain document control procedures and systems to ensure efficient document management.
</li><li>Coordinate with project team members to ensure timely and accurate documentation flow.
</li><li>Monitor and track project documentation to ensure compliance with project standards and requirements.
</li><li>Manage document revisions, version control, and distribution to appropriate parties.
</li><li>Ensure all project documents are stored and archived properly for easy retrieval and reference.
</li><li>Provide support to project teams in accessing and retrieving project documents as needed.
</li><li>Conduct regular audits to ensure document control processes are being followed correctly.
</li><li>Collaborate with external stakeholders to exchange project-related documents.
</li><li>Utilize Aconex or similar document control software effectively to manage project documentation.
</li><li>Collaborate with the project team to ensure that all documentation complies with project specifications, industry standards, and regulations.
</li><li>Facilitate the review and approval process for all project documents, ensuring proper sign-off procedures are followed.
</li><li>Assist in the preparation of project progress reports by providing accurate and up-to-date document control information.
</li><li>Coordinate document transmittals to subcontractors, clients, and other stakeholders as per project requirements.
</li><li>Facilitate the identification and resolution of document control issues and discrepancies in a timely manner.
</li><li>Support quality assurance processes by maintaining accurate records of all project-related documents.
</li><li>Assist in the preparation of project closeout documentation, ensuring all relevant records are properly archived and handed over to the client.
</li><li>Provide training and guidance to project team members on document control procedures and systems.
</li><li>Participate in project meetings to provide updates on document control activities and address any related queries.
</li><li>Stay updated on industry best practices and advancements in document control technologies to continually improve processes and efficiency.
</li></ul>Essential Requirements:
<ul><li>Bachelor's degree in a relevant field.
</li><li>Proven experience as a Document Controller in construction projects for at least 08 years.
</li><li>Proficiency in document control procedures, systems, and standards.
</li><li>Experience working with Aconex or similar document control software.
</li><li>Strong attention to detail and organizational skills.
</li><li>Excellent communication and interpersonal abilities.
</li><li>Ability to work effectively in a fast-paced construction environment.
</li><li>Knowledge of construction project management processes.
</li><li>Strong problem-solving skills and ability to work independently.
</li><li>Certification in document control or related field is a plus.</li></ul></div>

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