document control specialist

West Coast Spiral Pipe

Overview We are seeking a highly organized and detail-oriented Document Control Specialist to join our dynamic team. In this vital role, you will oversee the management, organization, and maintenance of all project and quality documentation to ensure compliance with industry standards and internal procedures. Your expertise will support our commitment to excellence by ensuring that all documents are accurate, accessible, and properly controlled across various departments. Position will also require data inputting into ERP programs, creating project work orders based on Purchase Order and Standards/Specifications, creating reports, packing slips and answering phones as needed.Responsibilities<ul><li>Develop, implement, and maintain document control procedures aligned with ISO 13485, ISO 9001, and other relevant quality management standards.</li><li>Manage electronic and paper-based document management systems, including SharePoint and ERP systems, ensuring all records are current, accurate, and properly stored.</li><li>Facilitate the filing, indexing, and retrieval of documents to support quality assurance, regulatory compliance, and audit readiness.</li><li>Perform data entry and data management tasks to update records accurately in various systems.</li><li>Proofread technical documents for clarity, accuracy, and consistency before approval or distribution.</li><li>Coordinate document review cycles, approvals, revisions, and distribution processes across teams.</li><li>Conduct regular audits of records management practices to ensure compliance with organizational policies and regulatory requirements.</li><li>Creating project Work Orders based on Purchase Orders, Standard and Specifications.</li><li>Creating reports and Packing Slips for trucking, accordingly.</li><li>Answering and directing calls, as needed.</li></ul>Skills<ul><li>Knowledge of ISO 9001 standards.</li><li>Proficiency in document management systems such as SharePoint and ERP platforms.</li><li>Excellent organizational skills with a keen eye for detail in filing, record keeping, and data entry.</li><li>Experience with document control procedures within regulated environments; familiarity with filing systems and records management practices.</li><li>Effective proofreading skills combined with technical writing abilities for creating clear documentation.</li><li>Ability to manage multiple tasks efficiently while maintaining accuracy under tight deadlines.</li><li>Prior administrative experience supporting quality or regulatory functions is highly desirable. Join us if you&rsquo;re passionate about ensuring documentation integrity in a thriving organization dedicated to quality excellence! Your meticulous attention to detail will help uphold our standards of compliance while supporting our team&rsquo;s success every step of the way.</li></ul>Pay: $25.00 - $27.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Ability to Commute:<ul><li>Rialto, CA 92377 (Preferred)</li></ul>Work Location: In person

Document Control Specialist

AECOM

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us. 
Job Description<ul><li> 
Responsible for the administration of a comprehensive document control system to support program-wide administrative, engineering, and operational activities. This role ensures timely, accurate, and systematic management of all project documentation in alignment with project and client requirements, with a particular focus on electronic document control through platforms such as Aconex.</li><li>
Maintain and control all technical documentation including specifications, IFC and shop drawings, vendor documents, calculation sheets, and revision instructions, both electronically and physically.</li><li>
Ensure proper use and upkeep of the Electronic Document Management System (EDMS), particularly Aconex, for receiving, tracking, and distributing project documentation.</li><li>
Prepare and maintain accurate logs and registers such as Critical / Non-Critical Documents, GFC Drawings, Shop Drawings, RFIs, NCRs, CARs, and others as required for monthly progress reports.</li><li>
Issue documents using approved transmittal formats in accordance with project procedures to the client, consultants, site teams, and company stakeholders.</li><li>
Monitor incoming and outgoing correspondences, ensuring timely routing, response tracking, and archiving.</li><li>
Coordinate with Head Office and Vendors to obtain updated versions of all documents and ensure the latest revisions are distributed to relevant parties.</li><li>
Support the compilation and submission of final as-built documentation in compliance with approved document closeout procedures.</li><li>
Assist in the preparation of daily, weekly, and monthly reports by maintaining regular records of site document activity.</li><li>
Maintain the Master Document Register for each project and ensure readiness for progress reporting and milestone payment submissions.</li><li>
Track license registration and renewal requirements as per applicable project regulations.</li></ul> 
Qualifications 
Minimum Qualifications:<ul><li>
Degree preferred but not essential; relevant certifications in document control are an advantage.</li></ul>
Experience:<ul><li>
Minimum 7 years of experience in a similar role, preferably within a construction supervision or engineering design consultancy.</li><li>
Proven experience with Aconex on large-scale infrastructure, building, or industrial projects is essential.</li></ul> 

Additional Information<div></div> 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

Document Control Specialist I

ADB Safegate

<div><div><div><div><div>Contract Type: Permanent
</div></div></div></div><div><div><div><div>Job Location: Saudi Arabia - Riyadh
</div></div></div></div><div><div><div><div>Job Title: Document Controller
Location: Dammam , KSA 
Job Summary:
We are seeking a highly organized and detail-oriented Document Controller to support the Project Manager in managing project documentation for the Airport Project. The Document Controller will work closely with the Project Owner, PMC (Project Management Consultant), and project team to ensure timely and accurate document control. 
Key Responsibilities: 
<div><ul><li>Document Management:
 </li></ul></div><ul><li>Maintain and update project document repository (e.g., SharePoint, OpenText)
 </li></ul><ul><li>Ensure all project documents are properly indexed, stored, and easily accessible
 </li></ul><ul><li>Manage document revisions, updates, and distribution
</li></ul>2. Document Control:
 <ul><li>Review and process incoming and outgoing documents (e.g., RFIs, submittals, meeting minutes)
 </li></ul><ul><li>Ensure compliance with project document control procedures
 </li></ul><ul><li>Maintain accurate document logs and registers
</li></ul>3. Communication and Coordination:
 <ul><li>Liaise with Project Owner, PMC, and project team on document-related matters
 </li></ul><ul><li>Coordinate document reviews and approvals with stakeholders
 </li></ul><ul><li>Distribute documents and information as required
</li></ul>4. Reporting and Administration:
 <ul><li>Prepare and submit document control reports to Project Manager and stakeholders
 </li></ul><ul><li>Maintain project files and records
 </li></ul><ul><li>Support project administrative tasks as needed 
</li></ul>Requirements : 
Education : Diploma or Bachelor&rsquo;s degree (Engineering, Business Administration, or equivalent).
Experience : 2-3 years of experience in document control or a related role in a construction or engineering project 
Skills :
 <ul><li>Proficiency in document control software (e.g., SharePoint, OpenText)
 </li></ul><ul><li>Excellent organizational and time management skills
 </li></ul><ul><li>Strong communication and interpersonal skills
 </li></ul><ul><li>Attention to detail and accuracy
</li></ul>Knowledge :
 <ul><li>Familiarity with construction project management processes and procedures
 </li></ul><ul><li>Understanding of document control principles and best practices 
</li></ul>Preferred Qualifications: 
1. Experience : Experience working on airport or infrastructure projects
2. Technical Skills: Experience with document control systems such as OpenText, Aconex, or similar 
<div>If you're passionate, driven, and ready to take the next step in your career, we&rsquo;d love to hear from you. Join us and be part of a team that&rsquo;s shaping the future&mdash;apply today and let&rsquo;s build something extraordinary together with ADB SAFEGATE!
</div></div></div></div></div><div><div>ADB SAFEGATE is an equal opportunity employer. ADB SAFEGATE does not discriminate against any employee or applicant for employment because of characteristics protected by law, including but not limited to, race, color, age, creed, religion, national origin, ancestry, sex, sexual orientation, marital status, veteran status, or disability. If you need assistance or reasonable accommodation in completing this application or during the interview, please contact our Human Resources Department.
</div></div><div><div><div><div>Req Id: 1296</div></div></div></div></div>

Document Controller

Robert Half

<div>
 
 We are looking for a detail-oriented Operations Specialist to join our team in West Des Moines, Iowa. This long-term contract position offers an exciting opportunity for individuals who excel in data accuracy, organizational tasks, and effective communication. If you thrive in a collaborative environment and enjoy performing a variety of operational duties, we encourage you to apply.
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 &bull; Perform accurate data entry across multiple systems, ensuring precision and consistency.
 
 
 &bull; Handle returned mail by reviewing, processing, and updating relevant records.
 
 
 &bull; Maintain document control by organizing and managing computer and image files.
 
 
 &bull; Utilize Microsoft Word and Excel to complete operational tasks efficiently.
 
 
 &bull; Communicate effectively with team members to support daily operations.
 
 
 &bull; Ensure compliance with company standards in all documentation and record-keeping.
 
 
 
 
 
 If you are looking for an opportunity to grow in your multi-tasking, organizational, and detail-oriented abilities, please apply today! 515.706.4974 or apply through our Robert Half website!
 
 
 
 Requirements:
 
 
 
 
 
 &bull; At least 1 year of experience in an operations or administrative role.
 
 
 &bull; Proficiency in Microsoft Word and Excel for managing tasks and data.
 
 
 &bull; Strong written communication skills to ensure clarity and accuracy in documentation.
 
 
 &bull; Attention to detail with excellent organizational and multi-tasking abilities.
 
 
 &bull; Positive attitude and a collaborative approach to teamwork.
 
 
 &bull; Prior experience handling document control or similar responsibilities.
 
 
 &bull; Capability to adapt to new systems and processes as needed.
 
 
 
 
 
 If you are looking for an opportunity to grow in your multi-tasking, organizational, and detail-oriented abilities, please apply today! 515.706.4974 or apply through our Robert Half website!
 
 
 TalentMatch
 
 &reg;
 
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

Operations Specialist

Badger Meter

<div><h3 class="jobSectionHeader">Badger Meter - Where Every Drop Counts and So Do You 
 
</h3>At Badger Meter, we're more than a leading global water technology company - we're innovators with a mission: to preserve and protect the world's most precious resource. For over 120 years, our trusted solutions have enabled our customers to optimize the delivery and use of water, maximize revenue and reduce waste.
Every employee at Badger Meter is an important part of our success. Here, your work doesn't just move a business forward - it shapes a more sustainable future. We are committed to building a workplace where we celebrate differences, empower voices, and encourage fresh ideas that drive innovation.
When you join us, you'll find:
<ul><li>Purpose-driven work that makes a real difference in communities around the globe.
</li><li>Career growth and development opportunities designed to help you achieve your potential.
</li><li>A supportive, inclusive culture where collaboration and creativity thrive.
</li></ul>Be part of something bigger. At Badger Meter, your contributions will ripple far beyond the workplace - creating lasting change for people and the planet. 
<h3 class="jobSectionHeader"> 
What You Will Contribute: 
 
</h3>The Engineering Documentation &amp; Automation Specialist supports Engineering operations (including PMO and Advanced Development) while designing and maintaining document automation solutions that streamline quoting, configuration, and documentation workflows. This role is a blend of operations support and technical enablement. The specialist partners cross‑functionally with Project Managers, Controls/Sales Engineers, and vendors to ensure documentation accuracy, process efficiency, and data integrity.
Key Responsibilities
1) Engineering Operations &amp; PMO Support
<ul><li>Build and deliver ad‑hoc/standard queries and reports for Project Managers to improve project visibility and decision‑making.
</li><li>Complete weekly documentation and status reporting across assigned responsibility areas.
</li></ul>2) Documentation Control &amp; ECM
<ul><li>Oversee document control processes, including Policies &amp; Procedures (P&amp;P) , Deviations , ER (Engineering Release) workflows, and maintenance of database tables.
</li><li>Contribute to the next‑generation documentation control approach (templates, versioning, metadata, access, retention) in partnership with Engineering leadership.
</li><li>Serve as an administrator/coordinator for documentation standards and engineering SOPs across teams.
</li></ul>3) Document Automation (Excel/Word/VBA)
<ul><li>Design, code, and maintain Excel macro‑enabled workbooks and Word templates to automate customizable proposals/quotes and technical outputs.
</li><li>Implement reliable Excel Word data transfer to generate customer‑facing proposal documents and internal engineering documentation rapidly and accurately.
</li><li>Build/maintain solutions to link to external/remote data sources for real‑time, accurate document population.
</li></ul>4) Structured Data &amp; Exports
<ul><li>Implement and support CSV and XML exports from Excel for downstream uses (e.g., SCADA configuration, CAD/electrical drawings), ensuring mapping accuracy and formatting consistency.
</li><li>Standardize data schemas and validation to reduce manual entry and rework.
</li></ul>5) Quality Assurance &amp; Governance
<ul><li>Perform QA on documents generated by engineers and PMs to ensure completeness, accuracy, and compliance with standards.
</li><li>Maintain document/automation change logs, version control, and release records; ensure audit‑readiness and alignment with policies.
</li></ul>6) Collaboration, Training &amp; Vendor Coordination
<ul><li>Collaborate with PMs, Controls Engineers, Sales Engineers, and Finance on requirements and continuous improvement opportunities.
</li><li>Provide user training and troubleshooting for advanced Excel/Word features, macros, and data integrations.
</li><li>Communicate professionally with outside vendors; coordinate data/document exchanges and resolve integration issues.
</li></ul>7) Continuous Improvement
<ul><li>Track industry/technology trends (VBA, Office automation, data integration, ECM) and recommend enhancements to templates, scripts, and process flows.
</li><li>Identify and remediate process bottlenecks; propose automation and documentation improvements with measurable impact.
</li></ul>Qualifications
Required
<ul><li>Associate&rsquo;s degree in Business, Technology, Information Systems, or related field (Bachelor&rsquo;s preferred).
</li><li>3+ years in engineering/operations administration, business systems, or document control; strong experience may substitute for formal degree.
</li><li>Advanced proficiency in Microsoft Excel and Word ; hands‑on VBA macro development for document automation.
</li><li>Familiarity with Database Connectors, API calls and macro scripting in LISP and Python.
</li><li>Proficiency with CSV/XML exports , data mapping, and validation.
</li><li>Strong analytical/problem‑solving skills; ability to prioritize in a dynamic environment.
</li><li>Clear, professional communication and cross‑functional collaboration skills.
</li></ul>Preferred/Nice to Have
<ul><li>Experience with ECM/PLM or documentation control systems and engineering change/release processes (ERs, Deviations, P&amp;P).
</li><li>Experience connecting to external data sources for automated document population.
</li><li>Certification or coursework in VBA , XML , or data integration .
</li><li>Exposure to CAD/SCADA environments or B2B manufacturing/technology settings.
</li><li>Experience facilitating training sessions for end‑users on automation tools and processes.
</li></ul><h3 class="jobSectionHeader">Competitive Total Rewards at Badger Meter:
</h3><ul><li>Competitive Pay
</li><li>Annual Bonus
</li><li>Eligible for Annual Pay Increases
</li><li>Comprehensive Health, Vision, and Dental Coverage
</li><li>15 days Paid Time Off + 11 Paid Holidays
</li><li>Two Ways to Save for Retirement: Badger Meter contributes 25 cents for every dollar you contribute to the plan, up to 7% of your eligible compensation. In addition to the match, the company will also contribute 5% of your eligible compensation to your Defined Contribution account on an annual basis. Additional access to a certified financial planner to help ensure your money is working for you, at no cost!
</li><li>Employer Paid benefits including: Employee Assistance Program (EAP), Basic Group Life Insurance, Short Term Disability, and more
</li><li>Educational Assistance &ndash; Tuition Reimbursement up to $5,250
</li><li>Voluntary benefits including : Additional Life Insurance, Long Term Disability, Accident and Critical Illness coverage
</li><li>Health Savings Account (HSA) &amp; Flexible Spending Account (FSA) options
</li></ul>An Equal Opportunity/Affirmative Action Employer. This company considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. Applicants can learn more about their rights regarding equal opportunity in employment by viewing the federal &quot;EEO is the Law&quot; poster and the &ldquo;EEO is the Law&rdquo; poster supplement at http://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm
Badger Meter complies with all aspects of the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, and all applicable state or local disability laws. This means that we will reasonably accommodate qualified employees with a disability if accommodation would allow them to perform the essential functions of their job, unless doing so would create an undue hardship.
Privacy Statement
The Employee and Applicant Privacy Statement describes how we collect, use, share, retain, and safeguard applicant information. Please see the privacy statement on our website here .</div>

Technical Documentation & Automation Specialist

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us. 
Job Description 
We are seeking a detail-oriented and organized Document Control professional to join our dynamic team in Riyadh, Saudi Arabia. As a Document Control specialist, you will play a critical role in managing the flow of information and ensuring the integrity of project documentation across our organization. This position offers an excellent opportunity to work collaboratively with cross-functional teams, clients, vendors, and stakeholders while driving efficiency and excellence in document management processes.<ul><li>
Facilitate the workflow of information and communication between clients, vendors, subcontractors, and internal staff across various projects</li><li>
Create, implement, and maintain comprehensive Document Management Systems, including library distributions and participant matrices</li><li>
Send, receive, distribute, circulate, track, expedite, and archive all official project documents using SharePoint, Aconex, or other Electronic Document Management Systems (EDMS)</li><li>
Configure and customize SharePoint systems to meet specified project requirements and organizational standards</li><li>
Organize necessary filing and archiving of technical documents in accordance with corporate procedures and project requirements</li><li>
Assist in coordinating documentation processes and creating automated business workflows through SharePoint Online and Power Automate</li><li>
Manage and maintain templates and information on project servers to ensure consistency and accessibility</li><li>
Coordinate RFI (Request for Information), RFR (Request for Review), and inspection activities</li><li>
Develop and conduct internal project and process audits to ensure compliance with document control standards</li><li>
Drive improvements and efficiencies in data management systems and processes through analytical review and innovative solutions</li><li>
Prepare and maintain records management and document retention schedules in compliance with organizational policies</li><li>
Develop and maintain Standard Operating Procedures, guides, and templates for document control functions</li><li>
Track and report on Key Performance Indicators related to document control operations</li><li>
Participate in document control initiatives and data management tasks under the direction of the functional team lead</li><li>
Provide quality assurance measures and support to projects and external stakeholders</li></ul> 

Qualifications 
**Required Qualifications:**<ul><li>
Bachelor's degree (BA/BS) in any discipline plus a minimum of 4 years of relevant document control experience, or demonstrated equivalent experience and/or education</li><li>
Working knowledge of Document Control software and EDMS methodologies</li><li>
Proficiency with SharePoint and Microsoft Office applications</li><li>
Strong organizational skills with exceptional attention to detail and accuracy</li><li>
Professional technical writing skills with ability to communicate clearly in written and verbal formats</li><li>
Ability to effectively communicate with staff at all levels, clients, and external vendors</li><li>
Demonstrated ability to multitask efficiently and work independently with minimal supervision</li><li>
Strong problem-solving skills and ability to work effectively under pressure</li><li>
Ability to anticipate project needs and take initiative in resolving challenges</li></ul>
**Preferred Qualifications:**<ul><li>
Experience with technical Document Control Management software such as Oracle Aconex, Unifier, ProjectWise, BIM 360/ACC, or similar EDMS platforms</li><li>
Experience with MS Power Platform, including PowerAutomate, PowerApps, and PowerBI</li><li>
Experience managing within a Document Control team environment</li><li>
Background in Engineering, Construction, or Owner environments</li><li>
Experience with SharePoint Online and Power Automate workflow automation</li><li>
Knowledge of record management and document retention scheduling practices</li><li>
Experience coordinating RFI, RFR, and inspection activities</li><li>
Internal auditor training or certification</li><li>
Experience developing corporate standards and procedures</li><li>
Familiarity with ISO 9001 audit processes and requirements</li><li>
Proven track record of driving process improvements and operational efficiencies</li></ul> 

Additional Information<div></div> 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

Document Control

شركة بن عميرة - Bin Omairah Company

<div>
 
 
 Document Controller
 
 
 
 
 
 
 
 About us
 
 
 
 With our roots going back over (50) years, we are one of the oldest and fastest growing Saudi-based company that offers a diversified portfolio of products and services including infrastructure solutions on D&amp;B and EPC basis, development and co-investment in real estate and renewable s, and manufacturing of renewable technologies.
 
 
 Recently we are experiencing a rapid growth and expansion locally and regionally; accordingly, we are looking for leaders who have big ideas that can embrace our vision to meet a variety of infrastructure needs all over the MENA region with three main business segment- infrastructure solutions, development and co-investment in real estate and renewable s, and manufacturing of renewable technologies.
 
 
 
 
 
 
 Job Summary
 
 
 
 The Document Controller is responsible for managing, controlling, and maintaining project documentation to ensure accurate and timely distribution of information across the organization and project stakeholders. The role ensures that all project documents are properly registered, stored, tracked, and archived in accordance with company procedures and project requirements.
 
 
 The Document Controller is responsible for maintaining document integrity, confidentiality, and version control through the company&rsquo;s centralized systems, including Microsoft SharePoint and Oracle Aconex. The role includes submitting, tracking, and updating project documents such as drawings, plans, RFIs, WIRs, and project reports while ensuring compliance with project documentation standards.
 
 
 
 
 
 
 Job Relations
 
 
 
 Internal: PMO, Engineering, Procurement, Contracts, and other supporting functions.
 
 
 External: PMC, Engineers, Suppliers, and Subcontractors.
 
 
 
 
 
 
 Reporting to
 
 
 
 PMO Director
 
 
 Document Control Manager (DCM)
 
 
 
 
 
 
 Gender
 
 
 
 Male/Female
 
 
 
 
 
 
 Level
 
 
 
 Med Level
 
 
 
 
 
 
 Industry
 
 
 
 EPC / Construction / Infrastructure / Engineering
 
 
 
 
 
 
 
 
 
 Employment Type
 
 
 
 Full-time
 
 
 
 
 
 
 Job Functions
 
 
 
 Document Control / Project Documentation Management
 
 
 
 
 
 
 Duties &amp; Responsibilities
 
 :
 
 <ul>
 <li>
 Prepare and maintain document and drawing submittal logs in accordance with contract requirements and ensure they are regularly updated throughout the project lifecycle.
 </li>
 <li>
 Manage and maintain the company&rsquo;s centralized document management system (Microsoft SharePoint) for all project correspondence, submittals, and documentation.
 </li>
 <li>
 Submit and track project documents and drawings accurately and on time using Oracle Aconex.
 </li>
 <li>
 Ensure proper document version control, numbering, coding, and filing in compliance with company procedures and project standards.
 </li>
 <li>
 Maintain and enforce document control policies and procedures for both internal and external documentation.
 </li>
 <li>
 Ensure confidentiality and secure handling of sensitive documents, agreements, and project information.
 </li>
 <li>
 Establish and maintain a document distribution matrix for controlled document circulation among project stakeholders.
 </li>
 <li>
 Log and track all project documentation including correspondence, drawings, procedures, standards, specifications, purchase orders, agreements, variations, data sheets, and manuals.
 </li>
 <li>
 Generate internal and external transmittals for document distribution and tracking.
 </li>
 <li>
 Support project teams by maintaining accurate document records and ensuring accessibility when required.
 </li>
 <li>
 Prepare periodic document control reports and support project reporting requirements.
 </li>
 <li>
 Perform day-to-day document control activities, including document registration, filing, tracking, and data entry updates.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Engineering, Information Management, or a related field is preferred.
 </li>
 <li>
 5&ndash;10 years of experience in Document Control with minimum 3 years of experience in a similar role within large construction, infrastructure, or EPC companies.
 </li>
 <li>
 Proven experience working on mega-project environments within Saudi Arabia or GCC.
 </li>
 <li>
 Arabic Speaker with excellent in English (written and verbal) is required.
 </li>
 <li>
 Strong experience using Oracle Aconex, Microsoft SharePoint, EDMS, and Procore.
 </li>
 <li>
 Proficiency in Microsoft Excel, Microsoft Word, Microsoft PowerPoint, and Microsoft Outlook.
 </li>
 <li>
 Good knowledge of PDF management tools and reporting platforms such as Microsoft Power BI.
 </li>
 <li>
 Proficiency in English language.
 </li>
 <li>
 Experience with Microsoft Dynamics 365 is an advantage.
 </li>
 </ul>
</div>

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10000 document control specialist jobs Near Me

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