document control specialist

Recruit Lytics Hires

<div>
 
 
 Documentation Specialist (Remote).
 
 
 
 If you thrive on precision and have a strong commitment to accuracy, we are currently seeking a
 
 Remote Documentation Specialist
 
 to join our team. In this role, you will be responsible for creating, reviewing, and maintaining a wide range of documents to ensure clarity, consistency, and accuracy across all records.
 
 
 Key duties include organizing and updating documentation, verifying information for correctness, and ensuring all materials are properly formatted and securely maintained within our systems. Strong attention to detail, excellent organizational skills, and proficiency in Microsoft Office applications are essential.
 
 
 Join us and contribute to improving operational efficiency and information management while enjoying the flexibility of remote work.
 
 
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 Key Responsibilities:
 
 
 
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 1) Document Intake &amp; Indexing
 
 
 <ul>
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 Receive documentation from shared inboxes, portals, ticketing systems, and cloud platforms
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 Review documents to confirm completeness, required fields, approvals, and attachments
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 Apply standardized metadata such as project IDs, document categories, dates, and version details
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 Ensure documents are properly indexed for easy search and retrieval
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 </ul>
 
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 2) Documentation Organization &amp; Standardization
 
 
 <ul>
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 Apply consistent naming conventions and structured folder systems
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 Format and standardize documents to align with internal documentation guidelines
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 Convert files when needed (PDF formatting, merging/splitting, file compression, version control)
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 Maintain structured documentation libraries (draft, final, archived) with proper labeling
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 </ul>
 
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 3) Quality Assurance &amp; Content Accuracy
 
 
 <ul>
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 Conduct routine checks for formatting consistency, missing information, duplicates, or errors
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 Identify and flag discrepancies, routing issues to relevant stakeholders with clear notes
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 Maintain logs of documentation errors and contribute to improving documentation processes
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 Ensure all documentation meets internal quality and formatting standards
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 </ul>
 
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 4) Documentation Governance &amp; Compliance
 
 
 <ul>
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 Handle sensitive documentation with strict confidentiality and access controls
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 Follow document retention policies, version control practices, and archival procedures
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 Support audits by retrieving documents efficiently and maintaining version histories
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 Ensure compliance with internal documentation and regulatory standards
 </li>
 
 </ul>
 
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 5) Collaboration &amp; Communication
 
 
 <ul>
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 Work with teams such as HR, Operations, Legal, Finance, and Customer Support to clarify documentation requirements
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 Provide updates on documentation status, backlog, and processing timelines
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 Communicate clearly regarding missing information, revisions, or required updates
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 Support teams by maintaining accessible and well-organized documentation systems
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 </ul>
 
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 Tools You May Use:
 
 
 <ul>
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 Cloud storage platforms (Google Drive, SharePoint, Dropbox)
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 Document editing and formatting tools (Microsoft Office, Google Workspace, Adobe Acrobat)
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 Spreadsheets for tracking and indexing documentation
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 E-signature and document approval platforms
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 </ul>
 
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 Success Metrics:
 
 
 <ul>
 <li>
 Accuracy and consistency of documentation (formatting and content quality)
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 <li>
 Turnaround time from document receipt to finalized storage
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 Organization and accessibility of document repositories
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 Audit readiness and document retrieval efficiency
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 Compliance with documentation standards and retention policies
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 </ul>
 
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 Qualifications:
 
 
 <ul>
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 Experience in documentation management, administrative support, records management, or similar roles (preferred)
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 Strong attention to detail and ability to follow formatting and documentation standards
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 Comfortable handling confidential information with professionalism
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 Basic computer proficiency including document tools, spreadsheets, and file management systems
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 Ability to work independently in a remote environment while maintaining accuracy and organization
 </li>
 
 </ul>
 
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</div>

Remote Documentation Specialist

AL AIn  Consulting Engineers

Ain Consulting Engineers (ACE) is currently seeking a Document Controller to join our dynamic team in Al ainRequirements:<ul><li>Bachelor&rsquo;s Degree or Diploma preferred</li><li>Engineering consultancy / construction projects background Preferred</li><li>4 of experience in document control or related field(correspondence, drawings, submittals, RFIs)&middot;</li><li>Required ACONEX Experiecce ,</li><li>Proficient in Microsoft Office Suite (Excel, Word, PowerPoint)</li><li>Strong document control, filing, and coordination skills</li><li>Experience in handling project correspondences, submittals, RFIs, and site instructions</li><li>Knowledge of document management systems and filing procedures</li><li>Basic understanding of project correspondences, submittals, RFIs, and site instructions</li><li>Good organizational and communication skills</li><li>Valid UAE Driving License is required</li></ul>Application Question(s):<ul><li>What are your salary expectations? Is it negotiable?</li><li>Do you currently hold a valid UAE driving license</li><li>If you are selected for this position, what is your notice period?</li></ul>Experience:<ul><li>Do you have Aconex Software : 2 years (Required)</li></ul>Work Location: In person

Site Document Controller

Bin Odeh Building Contracting LLC

<ul><li>Manage and control all incoming and outgoing documents (hard copy &amp; electronic).</li><li>Maintain proper document registers, filing systems, and project databases.</li><li>Ensure all documents are accurate, up-to-date, and distributed on time.</li><li>Coordinate with engineers, project managers, and subcontractors for document submissions.</li><li>Prepare transmittals, letters, and reports for internal and external communication.</li><li>Ensure compliance with company and project standards for document control.</li><li>Minimum 2&ndash;4 years&rsquo; experience as a Document Controller in the civil construction industry (UAE/GCC experience preferred).</li><li>Strong knowledge of document control systems, MS Office, and EDMS software.</li><li>Excellent organizational and communication skills.</li><li>Ability to work under pressure and meet deadlines.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per monthWork Location: In person

Document Controller - Civil

Green Vista Pools & Landscaping

Position: Seniour Document Controller &ndash; ConstructionExperience Required: 3&ndash;5 Years (UAE Construction Industry)Job Summary:We are seeking a highly organized and detail-oriented Document Controller with 3&ndash;5 years of experience in the UAE construction sector. The candidate must be well-versed in consultant and client documentation requirements, document control procedures, and project correspondence management. Experience with large-scale building and infrastructure projects will be an advantage.Key Responsibilities:- Manage, control, and maintain all project documentation in accordance with company, consultant, and client requirements.- Prepare and submit technical documents, shop drawings, material submittals, method statements, RFIs, MIRs, WIRs, NCR responses, and other project-related submissions.- Ensure proper document numbering, revision control, tracking, distribution, and filing of all incoming and outgoing documents.- Maintain document registers and submission logs.- Coordinate with project managers, engineers, consultants, subcontractors, and clients regarding document submissions and approvals.- Monitor approval status and follow up on pending submissions.- Ensure compliance with project document control procedures and consultant requirements.- Prepare transmittals and maintain accurate records of all project correspondence.- Archive and retrieve project documents efficiently throughout the project lifecycle.- Generate periodic document control reports as required by management.Requirements:- 3&ndash;5 years of experience as a Document Controller in the UAE construction industry.- Strong knowledge of consultant submission procedures and construction documentation standards.- Experience handling shop drawing submissions, material submittals, RFIs, MIRs, WIRs, and project correspondence.- Proficiency in MS Office Suite (Excel, Word, Outlook) and document management systems such as Aconex, EDMS, Procore, Autodesk Construction Cloud, or similar platforms.- Excellent organizational, communication, and coordination skills.- Ability to work under pressure and manage multiple project submissions simultaneously.- Immediate joiners will be preferred.Pay: AED6,000.00 - AED8,000.00 per monthWork Location: In person

Senior Document Controller

North Texas Custom Roofing and Construction Management

We are looking for a highly organized, detail-oriented, and dependable Document Controller to join our growing team. As a Document Controller, you will play a vital role in maintaining the integrity, accuracy, and accessibility of company documents and records. You will oversee the complete document lifecycle—from creation and review to approval, distribution, storage, and archiving—ensuring all information is properly managed and compliant with company policies and regulatory requirements. This position is ideal for someone who enjoys working with data, organizing information, improving processes, and collaborating with multiple departments. If you have excellent organizational skills, strong attention to detail, and experience managing electronic documentation, we'd love to hear from you. What You'll Do * Manage, organize, and maintain electronic and physical company documents using document management systems.* Review incoming documents for completeness, accuracy, formatting, and compliance with company standards before distribution.* Maintain document version control, revision history, and approval records to ensure only the most current documents are available.* Create, update, and maintain document registers, filing systems, logs, and document tracking databases.* Coordinate document review and approval workflows between departments, managers, clients, vendors, and project teams.* Process document transmittals, correspondence, reports, contracts, drawings, specifications, policies, manuals, and project documentation.* Archive obsolete documents according to company retention policies while ensuring records remain accessible when required.* Ensure confidential and sensitive documents are securely stored and accessed only by authorized personnel.* Monitor document deadlines and follow up with stakeholders to ensure timely approvals and submissions.* Perform routine quality assurance checks to verify document accuracy, consistency, and compliance.* Support internal and external audits by preparing and organizing requested documentation.* Assist project managers and department leaders with document preparation, formatting, editing, and record management.* Identify opportunities to improve document control processes, workflows, and overall operational efficiency.* Maintain compliance with company policies, regulatory requirements, and document retention standards.* Prepare periodic reports on document status, outstanding approvals, and document control activities. Qualifications * High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration, Information Management, Records Management, or a related field preferred.* 2+ years of experience in document control, records management, administrative support, or document coordination.* Experience using Electronic Document Management Systems (EDMS) such as SharePoint, OpenText, Procore, Aconex, Documentum, or similar platforms.* Strong proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.* Excellent organizational, communication, and time management skills.* Strong attention to detail with the ability to maintain accurate records and confidential information.* Ability to prioritize multiple assignments while meeting deadlines in a fast-paced environment.* Strong problem-solving skills and the ability to work independently with minimal supervision. Preferred Qualifications * Experience supporting engineering, construction, manufacturing, healthcare, government, energy, or corporate operations.* Knowledge of ISO quality standards, document compliance, and records retention policies.* Experience coordinating documentation for large projects or cross-functional teams.* Familiarity with workflow automation and digital document management systems.* Experience preparing reports and maintaining document control metrics. Why Join Us? * Competitive salary with opportunities for annual performance increases.* Comprehensive health, dental, and vision insurance.* 401(k) retirement plan with company match.* Paid time off, paid holidays, and wellness benefits.* Flexible work arrangements, including remote or hybrid opportunities where applicable.* Paid training, professional development, and career advancement opportunities.* Collaborative and inclusive workplace that values innovation and continuous improvement.* Opportunity to contribute to meaningful projects while building a long-term career with a growing organization.

Document Controller

Norconsult Telematics

<div>Position Objective:
To ensure effective control, accuracy, and integrity of transmission project documentation by maintaining structured document management systems, supporting compliance requirements, and enabling efficient document flow between engineering, project, and contractor teams. 
 
 
Job Description &amp; Responsibilities: 
 
<ul><li>Establish and maintain document control systems for electronic and hard-copy project records.</li>
<li>Receive, log, register, classify, and distribute incoming and outgoing documents.</li>
<li>Manage document registers, transmittals, tracking logs, and revision control.</li>
<li>Ensure proper review, approval, version control, and archiving of engineering drawings and technical documents.</li>
<li>Control access and maintain confidentiality of sensitive project information.</li>
<li>Coordinate with engineering, project, and contractor teams on document status and submissions.</li>
<li>Support internal and external audits by providing accurate documentation records.</li>
<li>Ensure compliance with company quality procedures and document control standards.</li>
<li>Identify and implement improvements to document control workflows.</li> 
</ul> 
 
Qualifications &amp; Experience:
<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Management, or a related field.
 
</li><li>3&ndash;7 years of experience in document control or project administration.</li>
<li>Experience supporting engineering, construction, utility, or EPC projects preferred.</li>
<li>Strong understanding of document control procedures and revision management.</li>
<li>Experience handling technical drawings and engineering documentation.</li>
<li>Familiarity with Electronic Document Management Systems (EDMS).</li>
</ul><ul><li>Utility, infrastructure, or transmission project background is an advantage.</li></ul></div>

Document Controller – Transmission Projects

Brilliant Investment

Job SummaryThe Document Controller is responsible for managing, organizing, and maintaining all company and project documentation across corporate departments and construction projects.This includes drawings, submittals, contracts, correspondence, reports, specifications, HR and financial records, procurement documents, and technical documentation.The role ensures accurate filing, proper version control, timely distribution, data integrity, and compliance with company procedures, ISO standards, and ERP document management workflows.Key Responsibilities1. Corporate &amp; Project Document Management<ul><li>Maintain and control all company and project documents including architectural, civil, structural, and MEP drawings, contracts, HR files, procurement records, and financial documentation.</li><li>Implement standardized document control procedures across all departments.</li><li>Ensure strict version control, archiving of superseded documents, and traceability of revisions.</li><li>Receive, scan, index, classify, and securely store documents in both physical and electronic repositories.</li><li>Maintain master document registers, logs, and databases for corporate and project records.</li></ul>2. ERP &amp; Digital Systems Integration<ul><li>Manage document workflows within ERP and DMS platforms such as Odoo, Oracle, SAP, SharePoint, Aconex, or Procore.</li><li>Ensure correct linking of documents to ERP modules (Procurement, Contracts, HR, Finance, Projects).</li><li>Support data migration, document structuring, and digital archiving aligned with ERP implementation.</li><li>Maintain document naming conventions, coding structures, and metadata standards.</li></ul>3. Distribution, Coordination &amp; Follow-Up<ul><li>Ensure timely distribution of drawings, RFIs, submittals, contracts, and approvals to relevant stakeholders.</li><li>Coordinate with consultants, contractors, suppliers, and internal departments regarding document revisions and approvals.</li><li>Track pending submissions, approvals, and renewals to prevent operational or contractual delays.</li><li>Maintain continuous communication with site engineers, PMO, procurement, HR, and finance teams.</li></ul>4. Quality Assurance &amp; Compliance<ul><li>Ensure all documentation complies with ISO standards, company SOPs, audit requirements, and regulatory authorities.</li><li>Verify completeness, accuracy, formatting, and approval status before document release.</li><li>Support internal and external audits by providing structured and traceable documentation.</li><li>Maintain confidentiality and secure handling of sensitive corporate records.</li></ul>5. Reporting &amp; Performance Tracking<ul><li>Prepare weekly and monthly document control status reports for management.</li><li>Monitor submission deadlines, approval cycles, expiries, and compliance requirements.</li><li>Highlight bottlenecks, overdue items, and workflow risks to the PMO and executive management.</li></ul>6. Administrative &amp; Operational Support<ul><li>Assist in preparation of presentations, reports, meeting minutes, and official correspondence.</li><li>Support tendering, procurement, contract administration, and HR documentation.</li><li>Maintain structured digital filing systems and corporate knowledge repositories.</li></ul>Qualifications &amp; Skills<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Engineering, Information Management, or related field.</li><li>3&ndash;5 years&rsquo; experience in document control within construction, engineering, or contracting companies.</li><li>Strong knowledge of corporate and project document control systems.</li><li>Practical experience working with ERP systems (Odoo, Oracle, SAP) and DMS platforms (Aconex, Procore, SharePoint, etc.).</li><li>High proficiency in MS Office, especially Excel document logs and tracking sheets.</li><li>Excellent organizational ability, accuracy, and attention to detail.</li><li>Strong communication, coordination, and confidentiality handling skills.</li><li>Ability to manage large volumes of corporate and project records in fast-paced environments.</li></ul>Work Location: In personPay: AED4,000.00 per monthWork Location: In person

Document Controller - Contracting Sector

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