document control specialist

Vanderweil Engineers

<div>
 <p>
  <strong>
   <em>
    If you are looking for an opportunity to break away from your silo to grow your career while working on high profile projects, we are looking for you. We offer mentorship, growth and stability in an ever-changing environment.
   </em>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Vanderweil Engineers
  </strong>
  is a nationally recognized, top-ranked engineering firm specializing in MEP/FP and technology services. For over 75 years, we've delivered innovative solutions across diverse sectors&mdash;including Science &amp; Technology, Mission Critical, Academic, Healthcare, and Commercial. As one of the largest independently owned engineering firms in the U.S., our team of 500+ professionals operates from nine offices nationwide, bringing deep expertise and a commitment to excellence to every project.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Join us to do the best work of your career as a
  <strong>
   Document Control Specialist
  </strong>
  at our headquarters in Boston, MA (hybrid schedule - Seaport District with 4-minute walk from South Station).
 </p>
 <p>
  <br/>
 </p>
 <p>
  As a
  <strong>
   Document Control Specialist,
  </strong>
  you will work in a dynamic team environment supporting multiple engineering teams.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Document processing and data entry
  </li>
  <li>
   Processing submittals, change orders, e-fillings and project closeouts.
  </li>
  <li>
   Tracking questions between the General Contractors and Engineering teams through RFI&rsquo;s (Request for Information).
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <ul>
  <li>
   1-3 years of related experience
  </li>
  <li>
   Associate degree or equivalent experience
  </li>
  <li>
   Microsoft Office Suite, especially Excel required
  </li>
  <li>
   Interpersonal skills to work well in a team environment
  </li>
  <li>
   Good organizational, written and verbal communication skills
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Flexible &amp; Hybrid Culture:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Compensation is $22.50 to $25.00 per hour. In addition, we offer 401K company match, flexible work schedule, benefits and wellness program. Reach out to us to discuss total rewards and compensation package.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We know that work/life integration is important to our employees. Our hybrid work style (up to 2 days remote per week) allows team members to have flexibility while building their skills through in-person exposure to industry experts.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We prioritize wellness with programs that support physical and behavioral health, and we&rsquo;re proud to foster an equitable and inclusive workplace.
 </p>
 <p>
 </p>
</div>


Document Control Specialist

Jacobs

<div>
 At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.
 <br/>
 <br/>
 Your impact
 <br/>
 <br/>
 The Document Control Specialist manages the creation, receipt, review, distribution, tracking, and archival of project documentation to ensure quality, compliance, and timely information flow across multidisciplinary teams and external stakeholders. The role supports one or more projects and adheres to Jacob&rsquo;s standards, client requirements, and contractual deliverables.
 <br/>
 <br/>
 Key Responsibilities
 <br/>
 <br/>
 <ul>
  <li>
   Set up and maintain the project document management system including metadata, numbering, and workflows.
  </li>
  <li>
   Organize and maintain project Specifications to include word processing to correct word formatting and ensure that correct revisions are in the deliverable/milestone.
  </li>
  <li>
   Receive, log, quality-check, distribute, and track engineering deliverables in accordance with project procedures and schedules.
  </li>
  <li>
   Manage document reviews, approvals, revisions, and version control with full audit traceability.
  </li>
  <li>
   Prepare and manage transmittals and submittals to and from clients, partners, and other stakeholders as directed, track responses and due dates.
  </li>
  <li>
   Enforce document control procedures, standards, and naming conventions.
  </li>
  <li>
   Generate document reports that assist in managing workflow, status reports, and key performance metrics.
  </li>
  <li>
   Coordinate with Engineering, Project Controls, Learning and Development, IT, Construction, Quality, and external stakeholders to resolve document issues.
  </li>
  <li>
   Support project closeout, including turnover, as-built records, and final archival.
  </li>
  <li>
   Provide system support and guidance to project team members.
  </li>
  <li>
   OPEN TO ALL LOCATIONS NATIONWIDE***
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Here's what you'll need
 <br/>
 <br/>
 <ul>
  <li>
   2 years of document control experience within engineering, construction, or EPC project environments.
  </li>
  <li>
   Experience with electronic document management systems (e.g., Aconex, ProjectWise, Autodesk Construction Cloud/BIM 360, QuickBase, Procore, EIDA, SharePoint, or similar).
  </li>
  <li>
   Strong knowledge of document control processes, revision management, Specifications, and transmittal workflows.
  </li>
  <li>
   High diligence with the ability to manage large volumes of documents and competing priorities.
  </li>
  <li>
   Proficiency in Microsoft Office Products
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience supporting large, multidisciplinary engineering projects or joint ventures.
  </li>
  <li>
   Familiarity with ISO 900
  </li>
  <li>
   Exposure to BIM deliverables and model-related documentation.
  </li>
  <li>
   Associate or bachelor&rsquo;s degree, or Experience in Engineering, Construction Management, or a related field, or equivalent experience.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Work Environment
 <br/>
 <br/>
 Office, hybrid, or remote based depending on project requirements. Occasional travel may be required. Shift may require a 3PM-11PM work schedule.
 <br/>
 <br/>
 Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision and basic life insurance, 401(k) plan, paid time off (allocated plans start date 17 days per calendar year), seven paid holidays, and caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits.
 <br/>
 <br/>
 The base salary range for this position is $40,800.00 to $71,300.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.
 <br/>
 <br/>
 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on May 08, 2026. This position will be open for at least 3 days.
 <br/>
 <br/>
 We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.
 <br/>
 <br/>
 Your application experience is important to us, and we&rsquo;re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.
</div>


Document Control Specialist (39436)

FST Technical Services

<div>
 FST Technical Services serves the needs of the growing worldwide Semiconductor/Microelectronics and Life Sciences industries. We began as an independent interface between our clients and their subcontractors to establish build-clean installation methods that satisfied internal specifications and conformed to regulatory requirements.
 <br/>
 <br/>
 We are looking for an experienced
 <strong>
  Document Controls Specialist
 </strong>
 to join our team in the Triangle area of North Carolina. Our main Life Science office is based in Durham, NC very close to Research Triangle Park. We also have a major life science project in Holly Springs that the Doc Control Specialist will support.
 <br/>
 <br/>
 <strong>
  Position Deliverables
 </strong>
 <strong>
  :
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Supervise and coordinate daily work of the records staff, by planning, scheduling and assigning work tasks.
  </li>
  <li>
   Ensure workflows are accurately followed to ensure compliance.
  </li>
  <li>
   Assists in orientation, training and cross-training of staff
  </li>
  <li>
   Assists in documenting processes for industrial construction inspection project.
  </li>
  <li>
   Files, audits, receives, distributes, tracks and maintains incoming and outgoing document tracking system of confidential and non-confidential construction documents according to established procedures and standards for security and document organization.
  </li>
  <li>
   Familiar with standard concepts, practices, and procedures within document control or construction document control field
  </li>
  <li>
   Coordinate activities in the information that is received, stored, and retrieved
  </li>
  <li>
   Ensures security and preservation of records in construction information management center
  </li>
  <li>
   Assists Project Team in requests for project information, active and historical
  </li>
  <li>
   Ensures standardized functional systems (labeling, PFI, data entry, email notifications, customer responses, detailed filing) are used by records technicians and are effectively used
  </li>
  <ul>
   <li>
    Follow the established controlled vocabulary file system coding within the Project File Index. Sorts, classifies, and code material for filing.
   </li>
  </ul>
  <li>
   Accurately log, date/time stamp all incoming and outgoing construction information into the construction information management database
  </li>
  <li>
   Must be proactive and actively engaged in supervision of day-to-day activities
  </li>
  <li>
   Performs a variety of tasks and strong multi-tasking skills
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Minimum Requirements &amp; Expectations
 </strong>
 <strong>
  :
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Education/ Experience
  </li>
  <ul>
   <li>
    At least 2 years' experience in records management and/or construction records management
   </li>
   <li>
    Requires a high school diploma or its equivalent and at least 4 years of experience in the field or in a related area.
   </li>
  </ul>
  <li>
   Skills
  </li>
  <ul>
   <li>
    Ability to identify, plan and organize work and adjust to on-going schedule changes.
   </li>
   <li>
    Knowledge of records management principles and procedures
   </li>
   <li>
    Ability to supervise effectively and coordinate the resources available for an effective program
   </li>
   <li>
    Knowledge of records systems including classification, correspondence control and project file index (Taxonomy) and equipment usage
   </li>
   <li>
    Ability to work under high pressure situations
   </li>
   <li>
    Strong customer service skills
   </li>
   <li>
    Strong data entry skills with an eye for details and accuracy. Proficient in MS Office applications; Outlook, Word, Excel and Access
    <br/>
   </li>
  </ul>
 </ul>
 Work Environment
 <br/>
 <br/>
 Active construction site requiring PPE, physical activity, and extended hours as needed. Walking long distances, working in confined spaces and working at heights is expected.
 <br/>
 <br/>
 <strong>
  Important
 </strong>
 <strong>
  <strong>
   additional information
  </strong>
  :
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   All parties authorized to permanently work in the USA are encouraged to apply. We are unable to sponsor at this time. No third-party candidates considered for this position
  </li>
  <li>
   Hourly pay range: $23 to $30 per hour depending on experience
   <br/>
   <br/>
  </li>
 </ul>
 If you are looking for a professional, challenging and stimulating environment and meet the above criteria,
 <strong>
  APPLY NOW!!!
  <br/>
  <br/>
 </strong>
 Powered by JazzHR
 <br/>
 <br/>
 DleXhT3DvP
</div>


Bechtel

<div></div><div><div><div><div><div><p><b>Requisition ID: 294562</b></p>
<ul>
<li><b>Relocation Authorized: None</b></li>
<li><b>Telework Type: Full-Time Office/Project</b></li>
<li><b>Work Location: Knoxville, TN</b></li></ul><p></p><div><div><div><h2 class="jobSectionHeader"><b><br>
Extraordinary teams building inspiring projects:</b></h2>
</div><div><p>
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.</p>
<p>
Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security &amp; Environmental; Energy; Mining &amp; Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.</p>
<p>
Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Project Overview:</b></h2>
</div><div><p>
Bechtel and Westinghouse Electric Company have partnered to deliver the first Poland nuclear power reactors in Poland for our customer, the Polish Entity Polskie Elektrownie Jadrowe (PEJ). Bechtel will be the Engineering, Procurement, and Construction (EPC) contractor for the project. As the EPC, our responsibilities will include providing the design for the Turbine Island and Balance of Plant as well as the construction of the entire facility.
</p><p>This is a one-of-a-kind opportunity, and we are looking for the talent that will help expand Poland&rsquo;s nuclear base and build a strong and long-lasting energy future for generations to come.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Summary:</b></h2>
</div><div><p>
Performs Supplier document processing for data entry of supply chain document information with a focus on supplier documents into an electronic document management system (Aconex). Interfaces with suppliers in the support of their use of Aconex. Adjust priorities according to direction. Responsibilities entail use of judgment and initiative within guidelines of well-defined scope; independently follows procedures; works under general supervision. May have access to confidential data. Contributes and adheres to company and department policies and objectives. Strives to maintain Bechtel&rsquo;s &ldquo;Zero Accident&rdquo; philosophy through personal safe behavior/work practices and by being aware of surroundings and activities that may be potential safety hazards and takes steps to correct or minimize the hazards.</p>
<p>
This position will report to the Supplier Document Manager.</p>
<p>
Work Schedule: <b>Schedule E</b> (5/8 Monday &ndash; Friday, 7:30 AM to 4:00 PM (Telework - Remote Friday/option to expand remote work at later date)</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Major Responsibilities:</b></h2>
</div><div><ul><li>Process supply chain documents, maintaining data integrity through a variety of procedural steps in accordance with well-defined procedures and guidelines.</li>
<li>Must be able to create and present Aconex supplier training material for the Supplier Document Control portion to Suppliers, Supply Chain and Engineering personnel, remotely and/or in-person.</li>
<li>Maintain and update the Supplier Submittal Register (SSR) form along with supporting Workflows.</li>
<li>Adjust priorities according to direction.</li>
<li>Perform data entry into an electronic document management system (EDMS).</li>
<li>Perform a variety of records management clerical duties of either a general or specialized nature.</li>
<li>Produce reports using standard office automation tools such as MS Excel and Word.</li>
<li>Assign document numbers and enter related pertinent information into the EDMS as required.</li>
<li>Maintain the filing system and record copies of project documents as directed by supervisor.</li>
<li>Interface on a routine basis with a variety of project personnel providing support/responding to questions.</li>
<li>Perform other administrative activities/assignments as directed by supervisor.</li>
<li>Operate standard office equipment, including automation tools.</li>
<li>Perform data entry to produce and maintain logs, transmittals, and track documentation as required.</li>
<li>Assemble, copy, and distribute documentation packages; prepare and process records for scanning and/or archiving.</li>
<li>Scan documents as necessary.</li>
<li>Perform quality control of scanned images and data entry.</li>
<li>Maintain proper document configuration management in support of engineering, procurement and construction.</li>
<li>Provide general and technical support to project personnel in the use of Aconex and other software used by Document Control.</li>
<li>Accurately tracking and reporting time worked on daily log.</li>
<li>Must perform a Daily, Weekly Verification of work you perform.</li>
<li>Adhering to all charging practices.</li>
<li>Ability to work overtime and/or hours outside of the normal work periods.</li>
<li>Position requires travel, both domestic and international, to perform training in use of Aconex and associated Supplier documents submittal processes.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Education and Experience Requirements:</b></h2>
</div><div><ul><li>Requires a bachelors degree or equivalent, or, in lieu of formal degree, a minimum of 1 years of related document control and/or records management experience.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Required Knowledge and Skills:</b></h2>
</div><div><ul><li>Must be able to provide guidance to Bechtel supply chain document control group, suppliers, supply chain and engineering related to supplier documents</li>
<li>Good working knowledge of computer applications.</li>
<li>Ability to type accurately; ability to format properly.</li>
<li>Must have great attention to detail.</li>
<li>Ability to follow written direction.</li>
<li>Good organizational skills.</li>
<li>Willing to perform repetitive data entry.</li>
<li>Demonstrated abilities in utilizing EDMS to perform data entry.</li>
<li>Familiarity with scanning process and equipment.</li>
<li>Good oral and written communication skills.</li>
<li>Effective interpersonal skills (ability to relate at all levels of the organization) with a positive, customer service-oriented attitude.</li>
<li>Ability to work remote effectively in accordance with remote work requirements.</li>
</ul>
<p><b>Minimum Qualifications:</b></p>
<ul>
<li>Must be able to complete and pass a pre-employment drug screen, physical (if located at the construction site), and background check which includes verification of employment and education.</li>
<li>Must possess the right to work and remain in the United States without sponsorship.</li>
</ul>
<p><b>Preferred Qualifications:</b></p>
<ul>
<li>Experience with Electronic Document Management System with strong configuration management functionality.</li>
<li>Knowledge of electronic file transfer.</li>
<li>Proficient in extracting reports and performing queries.</li>
<li>Must be willing to learn new processes, procedures, and software.</li>
<li>Must possess a high degree of individual initiative, flexibility, diplomacy, and accuracy.</li>
<li>Must demonstrate a positive attitude and work effectively with a variety of team members.</li>
<li>Ability to perform multiple tasks and easily adjust to shifting priorities.</li>
<li>Previous document control experience on a Engineering, Supply Chain or Construction Project.</li>
<li>Basic to intermediate knowledge of Microsoft Outlook, Word and Excel.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Total Rewards/Benefits:</b></h2>
</div><div><p>
For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Diverse teams build the extraordinary:</b></h2>
</div><div><p>
As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.</p>
<p>We are committed to being a company where every colleague feels that they belong-where colleagues feel part of &quot;One Team,&quot; respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.</p></div></div></div><br>
<p></p>
<p><b><i>
Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to </i></b><b>acesstmt@bechtel.com</b></p></div></div></div></div></div><div></div>

Supplier Document Control Specialist

Muller's Solutions

<div><p>M&uuml;ller's Solutions is seeking a Document &amp; Content Management Specialist for a part-time 3-month contract to support the effective organization and management of corporate documents and content. This role involves overseeing document control processes, ensuring compliance with company standards, and facilitating smooth access to critical information across the organization.</p>
Responsibilities:<ul><li>Assess current <b>SharePoint implementation (sites, libraries, permissions, structure)</b></li><li>Redesign and configure <b>document management architecture</b> aligned with NDMO</li><li>Implement <b>metadata structures, document classification, and retention policies</b></li><li>Configure <b>access control, versioning, and approval workflows</b></li><li>Enable <b>document lifecycle management (creation </b><b> review </b><b> archival)</b></li><li>Establish governance model for <b>document ownership and stewardship</b></li><li>Support migration/restructuring of existing content where required</li></ul><b><br>
Requirements</b><br>
<ul><li><ul><li>3+ years working with <b>Microsoft SharePoint (Online or On-Prem)</b></li><li>Strong experience in <b>document management, records management, and governance</b></li><li>Hands-on expertise in <b>SharePoint configuration (lists, libraries, workflows, permissions)</b></li><li>Familiarity with <b>compliance frameworks for document control</b></li><li>Ability to translate <b>regulatory requirements into SharePoint structures</b></li></ul></li></ul><br>
<b>
Benefits</b><p><br>
Why Join Us:</p><p></p><p>
Opportunity to work with a talented and passionate team.</p><p>
Competitive salary and benefits package.</p><p>
Exciting projects and innovative work environment.</p></div>

Document & Content Management Specialist-Part Time (3 Month)

Net2Source (N2S)

<div>
 <p>
  <strong>
   Job Title: Documentation Support Specialist
  </strong>
 </p>
 <p>
  <strong>
   Locations: Lufkin, TX 75904
  </strong>
 </p>
 <p>
  <strong>
   Duration: 6-month contract
  </strong>
 </p>
 <p>
  <strong>
  </strong>
 </p>
 <p>
  <strong>
   Job Description:
  </strong>
 </p>
 <p>
  The Documentation Support Specialist will provide administrative and document management support to the documentation team at the Lufkin, TX site. This role focuses on organizing, scanning, and maintaining customer and internal documentation, entering required data into company systems, and assisting documentation specialists in building accurate document packages for customers. Accuracy, organization, and attention to detail are critical, as these documents are ultimately provided to customers.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Essential Requirements of the Role
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Scan, organize, and maintain physical and electronic documentation in accordance with company guidelines Perform data entry into the company&rsquo;s ERP system (Oracle); training will be provided Organize and manage PDF files using basic PDF editing tools (e.g., Kofax or Adobe Acrobat) Maintain both physical document files and corresponding electronic records Support documentation specialists by assembling document packets for customer delivery Ensure accuracy and completeness of documentation, prioritizing quality over speed Follow document retention and filing standards Work collaboratively with another team member in the same role and receive on-the-job training
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Working Conditions
  </strong>
 </p>
 <p>
  Office-based role located within a manufacturing facility Occasional walking through manufacturing areas (not working near machinery) Required to wear steel-toed boots and safety glasses while onsite No remote or work-from-home option
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Expected Role Challenges
  </strong>
 </p>
 <p>
  Need high attention to detail, document accuracy over speed, learning new systems and processes
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Desirable Attributes
  </strong>
 </p>
 <p>
  Prior experience with document control, document organization, or administrative support Experience scanning and indexing documents Ability to work accurately with minimal supervision after training Dependable, organized, and detail-oriented
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Soft Skills
  </strong>
 </p>
 <p>
  Attention to Detail Organized and strong time management Dependable and accountable
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Tools or Software
  </strong>
 </p>
 <p>
  Microsoft Office Suite PDF editing tools (e.g., Kofax, Adobe Acrobat) Oracle ERP (experience not required; training provided)
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Education
  </strong>
 </p>
 <p>
  High School Diploma (no college degree required)
 </p>
 <p>
 </p>
</div>


Documentation Specialist

Omada Rail Systems

<div><ul><li><b>Permanent Contract
</b></li></ul><ul><li><b>Mid-Senior Level
</b></li></ul><ul><li><b>Riyadh
</b></li></ul><ul><li><b>Technical Engineering</b></li></ul></div>
<br><div><p><b>About Us</b></p><p><br>
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens all over the world.</p><p>
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.</p><p><b><br>
About the Role</b></p><p><br>
We are seeking a highly organized and efficient Document Control Manager to join our team in Riyadh, Saudi Arabia. The successful candidate will be responsible for overseeing the organization's document management systems, ensuring compliance with industry standards, and optimizing document workflows.</p><ul><li>
Develop, implement, and maintain document control policies and procedures</li><li>
Manage the organization's document management system, ensuring proper storage, retrieval, and version control of all documents</li><li>
Coordinate with various departments to ensure timely document updates and revisions</li><li>
Conduct regular audits to ensure compliance with industry standards and regulations</li><li>
Train staff on document control procedures and best practices</li><li>
Implement and oversee quality control processes for all managed documents</li><li>
Analyze document workflows and propose improvements to increase efficiency</li><li>
Collaborate with IT department to maintain and upgrade document management software</li><li>
Prepare reports on document control activities and metrics for management review</li><li>
Ensure proper archiving and retention of documents in accordance with company policies and legal requirements</li></ul><p><b><br>
What do we need from you</b></p><br>
<ul><li>
Bachelor's degree in Business Administration, Information Management, or related field</li><li>
PMIS experience is mandatory</li><li>
Minimum of 15 years of experience in document control, preferably rail projects experience.</li><li>
Proficiency in document management systems and Microsoft Office Suite</li><li>
Strong knowledge of quality control processes and workflow optimization</li><li>
Experience with database management and data analysis</li><li>
Familiarity with industry standards and regulations related to document control</li><li>
Knowledge of ISO 9001 or similar quality management systems</li><li>
Excellent organizational and time management skills</li><li>
Strong attention to detail and ability to maintain accuracy in a fast-paced environment</li><li>
Effective communication and interpersonal skills</li><li>
Project management experience</li><li>
Certifications in document management or quality control (preferred)</li></ul></div>

Document Control Manager

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