document control specialist

JASARA PMC

JASARA PMC is in search of a dedicated and experienced Senior Document Controls Specialist to enhance our project management efforts. This position requires a proactive professional who will implement and manage document control processes, ensuring that all project documentation is organized, accurate, and compliant with industry standards. You will play a critical role in facilitating communication and collaboration among project teams by ensuring that all stakeholders have access to the necessary documentation at all stages of the project lifecycle.
 As the Senior Document Controls Specialist, you will also contribute to the development and implementation of document management strategies that support JASARA's commitment to delivering high-quality infrastructure projects.
 
Key Responsibilities: 
<ul>
<li>Establish and maintain efficient document control procedures for projects.</li>
<li>Coordinate the distribution and archiving of documents, including contracts, drawings, and specifications.</li>
<li>Collaborate with project managers and engineers to ensure that all project documentation is complete and up to date.</li>
<li>Train project team members on document control processes and tools.</li>
<li>Monitor compliance with document management standards and identify areas for improvement.</li>
</ul>
Requirements: 
Qualifications: 
<ul>
<li>Minimum of a bachelor’s degree in a relevant field.</li>
</ul>
Experience: 
<ul>
<li>At least 7 years of experience in document control within the construction or project management industry.</li>
</ul>
Skills: 
<ul>
<li>Excellent organizational skills and strong attention to detail.</li>
<li>Proficient in document management software and tools.</li>
<li>Strong communication skills and the ability to work effectively with various stakeholders.</li>
<li>Knowledge of project management best practices and compliance protocols.</li>
</ul>

Senior Document Controls Specialist

Khazna Data Centers

<div>
 
 
 JOB DESCRIPTION
 
 
 
 Responsible for maintaining organized and up to date documents while developing and implementing processes related to document control and management. Coordinate all activities related to the document control procedure, including technical documents, drawings, and commercial correspondence. Also, ensure compliance with Khazna&rsquo;s procedures and policies, as well as legal and contractual requirements.&nbsp;&nbsp;
 
 
 
 RESPONSIBILITIES
 
 
 
 
 
 
 
 
 
 Documentation Control&nbsp;
 
 &nbsp;
 
 
 
 
 
 Maintain accurate and up-to-date document control systems and records and ensure all documents are properly reviewed, approved, distributed to relevant parties, stored, archived and retrievable.&nbsp;
 
 
 
 
 
 Collaborate with other team members to ensure timely and accurate documentation.&nbsp;
 
 
 
 
 
 Raise and receive ERP PR and track, transmit, and accurately file electronic documents, drawings, and correspondence.&nbsp;
 
 
 
 
 
 Establish document control goals, specifications and KPI&rsquo;s&nbsp;
 
 
 
 
 
 Maintain healthy work relationships with specialists, vendors, and clients, solve any conflicts that may arise and minimize potential risks. &nbsp;Ensure deliverables conform to quality, time and budgetary stipulations.&nbsp;
 
 
 
 
 
 Create and update project deliverable registries and maintain quality assurance on all outgoing deliverables.&nbsp;
 
 
 
 
 
 Actively manage project documentation in particular contracts, finances and handing over documents; to ensure that all are available, tracked and saved to designated folders.&nbsp;
 
 
 
 
 
 Create and maintain project-specific file transfer protocol sites and assign and track project document numbers and revisions.&nbsp;
 
 
 
 
 
 Coordinate multi-office and work-sharing information in a timely manner and implement efficient workflow process, monitor daily activity, and implement modifications.&nbsp;
 
 
 
 
 
 Collaborate with Khazna team members to coordinate the control and distribution of documents.&nbsp;
 
 
 
 
 
 Be familiar with all phases of the Khazna projects including construction, closeout and transitioning to operations and continuously enhance understanding of Khazna&rsquo;s internal procedures and capabilities.&nbsp;
 
 
 
 
 
 Ensure that the documentation is trusted by end users and that it contains up-to-date, reliable, checked and formally approved information.&nbsp;&nbsp;
 
 
 
 
 
 Develop and maintain a comprehensive filing system and computer database for all documents to be retained in the system and support operations controls, reporting, estimating, planning, document control, project administration, and other support functions.&nbsp;
 
 
 
 
 
 Document and maintain records of current / future data centers, decisions, monthly reports, schedules, budgets, cost tracking reports, and other pertinent records.&nbsp;
 
 
 
 
 
 Analyse and implement best practices based on experience.&nbsp;
 
 
 
 
 
 Provide content for benchmark figures and decision documents and prepare ad-hoc reports on projects as needed.&nbsp;
 
 
 
 
 
 Skilful in communicating difficult/sensitive information tactfully.&nbsp;&nbsp;
 
 
 
 
 
 Any other duties as required by Management.&nbsp;
 
 
 
 
 
 Familiarization and Knowledgeable in Document Control Systems such as Aconex, SharePoint, Asite and Viewpoint.&nbsp;
 
 
 
 
 
 TOF document preparation and process assistance to TOF specialist or PM&nbsp;
 
 
 
 
 
 Transition document and process assistance (to PM)&nbsp;
 
 
 
 
 
 
 
 
 
 
 
 
 
 Policies, Systems, Processes &amp; Procedures&nbsp;
 
 &nbsp;
 
 
 
 
 
 Follow all relevant departmental policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.&nbsp;
 
 
 
 
 
 
 
 
 
 
 
 
 
 Continuous Improvement&nbsp;
 
 &nbsp;
 
 
 
 
 
 Contribute to the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement, and cost reduction.&nbsp;
 
 
 
 
 
 
 
 
 
 
 
 
 
 Reporting&nbsp;
 
 &nbsp;
 
 
 
 
 
 Prepare sectional statements and reports timely and accurately to meet Khazna and department requirements, policies, and quality standards.&nbsp;&nbsp;
 
 
 
 
 
 
 
 QUALIFICATIONS
 
 
 
 
 
 Minimum Qualifications:
 
 &nbsp;
 
 
 
 
 
 Degree in Business, IT, Admin, or relevant field.&nbsp;
 
 
 
 
 
 
 Minimum Experience:
 
 &nbsp;
 
 
 
 
 
 5+ years of work experience of which 2-3 years project / data center experience is preferred
 
 
 
 
 
 
 Job-Specific Skills (Generic / Technical):
 
 &nbsp;
 
 
 
 
 
 Proficient in DMS and other operating computer programs like Microsoft Office, DocuSign or similar, Aconex and other project software.&nbsp;
 
 
 
 
 
 Should be adept in identifying document bottlenecks or risk issues combined with a mindset to resolve them under the guidance / consent of Senior Management.&nbsp;
 
 
 
 
 
 Excellent verbal and written communication skills with analytical ability to extract information and know where information is retained.&nbsp;
 
 
 
 
 
 Problem-solving abilities with strong interpersonal skills, critical thinking and extremely resourceful&nbsp;&nbsp;
 
 
 
 
 
 Ability to work independently with minimal managerial supervision, self-start and motivated.&nbsp;&nbsp;
 
 
 
 
 
 Provide leadership on document management, document control, routing mechanisms and other document processes.&nbsp;
 
 
 
 
 
 Organization skills and detail oriented&nbsp;&nbsp;
 
</div>

Document Controller

EVA Pharma

<div>Join EVA Pharma, a leading pharmaceutical company committed to empowering the fight for Health and well-being as a fundamental human right. Recognized and certified as a best place to work, we are dedicated to fostering a supportive and innovative environment for our team members.
We are seeking a detail-oriented and organized QA Administration &amp; Document Review Specialist to join our dynamic Quality Assurance team.
The ideal candidate will ensure that the documentation and records adhere to regulatory standards, while contributing to the overall quality management system.
Key Responsibilities:<ul>
<li>
Review and approve Quality Assurance documents, including SOPs, specifications, and validation protocols, ensuring compliance with regulatory standards.</li>
<li>Maintain an organized document control system to manage the lifecycle of quality documents from creation to archiving.</li>
<li>Support ongoing training initiatives by ensuring that relevant documentation is accessible and up to date.</li>
<li>Coordinate internal audits for documentation practices and assist in preparation for external audits.</li>
<li>Collaborate with cross-functional teams to address any documentation-related issues and promote a culture of quality.</li>
</ul>
Requirements<ul>
<li>
Bachelor&rsquo;s degree is a must.</li>
<li>0-2 years of experience in quality assurance, document control, or regulatory compliance within the pharmaceutical industry.</li>
<li>Problem Solving and Analytical Thinking.</li>
<li>Excellent attention to detail and organizational skills, with the ability to manage multiple priorities and meet deadlines.</li>
<li>Effective communication and interpersonal skills to work collaboratively with various teams.</li>
<li>Proficient in Microsoft Office Suite and familiar with quality management software.</li></ul></div>

QA Administration & Document Review Specialist

Madre Integrated Engineering

<div>
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Establish and maintain document control systems for technical drawings, specifications, procedures, and reports.
 </li>
 <li>
 Receive, log, track, and distribute incoming and outgoing documents in accordance with project protocols.
 </li>
 <li>
 Ensure proper version control and document status tracking (e.g., revisions, approvals, superseded files).
 </li>
 <li>
 Coordinate with engineering, QA/QC, procurement, and project teams to ensure timely document flow.
 </li>
 <li>
 Archive and retrieve documents as required, maintaining structured filing systems (electronic and hard copy).
 </li>
 <li>
 Prepare transmittals, document registers, and status reports for internal and external stakeholders.
 </li>
 <li>
 Ensure compliance with ISO standards, shipyard documentation procedures, and client requirements.
 </li>
 <li>
 Support audits and inspections by providing accurate and up-to-date documentation.
 </li>
 </ul>
 
 
 Qualifications
 
 
 <ul>
 <li>
 Diploma or Bachelor's degree in Business Administration, Engineering, or related field.
 </li>
 <li>
 Minimum 3&ndash;5 years of experience in document control, preferably in shipyard, marine, or industrial projects.
 </li>
 <li>
 Knowledge of ISO 9001 and document management best practices.
 </li>
 </ul>
 
 
 
 
 Interested candidates can send their CV &amp; CERTIFICATES to celci@madre-me.com | resumes@madre-me.zohorecruitmail.com |+974 3011 1048
 
</div>

JASARA PMC is seeking a highly organized and detail-oriented Document Controller to join our team. In this essential role, you will be responsible for the effective management and control of project documentation throughout its lifecycle. Your primary tasks will include organizing and maintaining document control systems, ensuring the accuracy and consistency of documents, and facilitating the distribution of documentation to relevant stakeholders. You will collaborate with project teams to maintain compliance with regulatory requirements and company policies. The ideal candidate will have previous experience in document control, excellent communication skills, and the ability to efficiently manage multiple tasks.
 
Requirements: 
<ul>
<li>Proven work experience as a Document Controller or in a similar role</li>
<li>Familiarity with document management systems</li>
<li>Strong attention to detail and accuracy</li>
<li>Excellent organizational and time management skills</li>
<li>Proficient in Microsoft Office Suite and document control software</li>
<li>Ability to handle sensitive and confidential information</li>
<li>Strong communication and interpersonal skills</li>
<li>Bachelor's degree in a relevant field is preferred</li>
</ul>

ALEMCO

<div>
 
 
 Are you a detail-oriented documentation professional ready to build your career with one of the region&rsquo;s leading construction companies?
 
 
 
 
 
 
 
 Who We Are
 
 
 
 ALEC Holdings PJSC, part of the Investment Corporation of Dubai (ICD), is a leading GCC construction group with over two decades of success delivering some of the region&rsquo;s most complex and high-profile projects. As a proudly publicly listed company, ALEC continues to raise the bar for quality, innovation, and excellence in construction, driving iconic developments that shape skylines across the Middle East.
 
 
 
 
 
 In the UAE, ALEC has delivered many of the nation&rsquo;s most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.
 
 
 
 
 
 ALEMCO provides integrated MEP and facilities services that power some of the region&rsquo;s most ambitious developments. From electrical systems to long-term maintenance, we focus on technical reliability and sustainable performance - supported by an inclusive and skilled team with a passion for engineering excellence.
 
 
 
 
 
 
 Why Join Us?
 
 
 
 As a Document Controller, you&rsquo;ll play a vital role in supporting production, QA/QC, and project teams by ensuring all technical documents, drawings, and quality-related records are managed with precision and care. ALEC Data Centre Solutions combines speed, security, and scalability with technical precision - and you&rsquo;ll be part of a team delivering mission-critical environments trusted by global tech leaders.
 
 
 
 
 
 
 About Your Team
 
 
 
 You will work closely with production, design, and QA/QC teams to ensure that all documentation is properly controlled, accessible, and aligned with both project standards and internal procedures. You'll support internal audits, maintain filing systems, and help ensure the seamless flow of information that drives successful project execution.
 
 
 
 
 
 
 Your Role
 
 
 
 
 
 
 As a Document Controller, you will be responsible for:
 
 
 
 
 <ul>
 <li>
 Data updates like submittal/Records status and keep all registers updated with Document status (Update Current Versions) update all registers.
 </li>
 <li>
 Distributing the submittals from sub-contractors for ALEMCO internal review as per the Document Distribution Matrix.
 </li>
 <li>
 Submitting the project submittals with transmittal cover to the consultant.
 </li>
 <li>
 Scanning and uploading the commented/approved submittals in the project document management system/Server.
 </li>
 <li>
 Preparing files with proper labelling (with traceability of records).
 </li>
 <li>
 Proper file Management &amp; Housekeeping (ISO 9001 Management Protocol - Filing Reliability.
 </li>
 <li>
 Ability to use and operate document management system used (Aconex/Unifier etc.)
 </li>
 <li>
 Saving project documents/records in established Folder structure.
 </li>
 <li>
 Maintaining confidentiality around sensitive information on and terms of agreement.
 </li>
 <li>
 Preparing ad-hoc reports on projects as needed.
 </li>
 <li>
 Ensuring to professionally indent all original documents related to the projects such as Construction and drawings, Schematics, Statutory.
 </li>
 <li>
 Maintaining hard copy references and library of all documents and ensure easy retrieval.
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 
 
 
 
 Experience:
 
 
 
 Minimum 5 years in a document control role in construction environment, preferably 2 years in QA/QC department.
 
 
 
 
 
 
 Knowledge &amp; Skills:
 
 
 <ul>
 <li>
 Document control systems and file management
 </li>
 <li>
 Strong organizational and communication skills
 </li>
 <li>
 Proficiency in MS Office Suite
 </li>
 <li>
 Attention to detail and confidentiality
 </li>
 <li>
 Basic understanding of joinery terminology, materials, and workflow
 </li>
 </ul>
 
 
 
 
 
 Desirable:
 
 
 <ul>
 <li>
 Familiarity with ISO 9001 and quality systems
 </li>
 <li>
 Experience with QA/QC documentation and inspection tools
 </li>
 <li>
 Ability to read joinery/architectural drawings
 </li>
 <li>
 Awareness of HSE standards in a factory environment
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 The chance to contribute to some of UAE most iconic projects.
 </li>
 <li>
 A collaborative, supportive environment that values innovation and excellence.
 </li>
 <li>
 Opportunities for professional growth and career progression.
 </li>
 </ul>
 
 
 
 
 
 Ready to elevate your career?
 
 
 
 If you&rsquo;re inspired by what you&rsquo;ve read and believe you&rsquo;re the right fit, we&rsquo;d love to hear from you.
 
 
 
 
 
 Join
 
 ALEMCO
 
 and play a pivotal role in shaping a high-performing team that drives our success.
 
 
 
 
 
 Apply today and be part of something excellent!
 
</div>

Azizi Developments

<div>
 Key Responsibilities:Maintain and manage all incoming and outgoing project documents in line with company standards and project requirements.Ensure all documents are properly formatted, reviewed, approved, and distributed to relevant stakeholders.Create and maintain document control logs, registers, and filing systems (both electronic and hard copy).Track document revisions, submissions, and approvals using document control software or manual logs.Manage correspondence, transmittals, and submittals between consultants, contractors, and clients.Ensure timely retrieval of information and version control to prevent document duplication or data loss.Support project teams by ensuring access to current and approved drawings, specifications, and reports.Coordinate with various departments to ensure consistent document management practices.Prepare reports on document control status and ensure compliance with ISO and QA/QC documentation standards.Archive project documents upon completion as per company policy.Qualifications and Experience:Diploma or Bachelor&rsquo;s Degree in Administration, Engineering, or a related field.Minimum of 5 years of experience as a Document Controller in the UAE, preferably within the construction or consulting industry.Strong knowledge of document control processes and systems (Aconex, Primavera Contract Management, or similar DMS software).
</div>

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