document control specialist

Osc Global

<div>Position Overview

The Document Control &amp; Record Specialist Lead provides support to the Imaging Operations Program and oversees the organization&rsquo;s record and information management processes. This position supports a broad range of customers and projects, and develops and implements efficient systems that organize, store and retrieve company records. This position also provides leadership and guidance for record management team and ensures that the Records Management Program meets requirements outlined in the procedures, NARA regulations and DOE directives. 
Major Activities (Typical Duties/Responsibilities) 
<ul>
<li>Lead the Imaging Operations team in digitizing various formats as electronic records to be retained in the Hanford Site&rsquo;s official electronic records repository.</li>
<li>Ensure adherence to track, prioritize, and process incoming records using the first in/first out approach and the priority list for processing records.</li>
<li>Oversee designated areas for incoming records and ensure quality of images, metadata and storage of records.</li>
<li>Manage the retention of hard copy documents, facilitate the recycling of hard copies in approved receptacles and, if requested, stamp as scanned and return hard copy documents to customers.</li>
<li>Ensure adherence to Hanford Site requirements and procedures for imaging operations, provide guidance to all site contractors supporting site imaging operation requirements, as needed.</li>
<li>Facilitate effective communication between the Imaging Operations team and customers.</li>
<li>Review and track daily attendance and performance metrics of the records management team and report findings to the department Manager.</li>
<li>Coordinate and support deliverables and ensure timely delivery to the management team.</li>
<li>Develop, implement and update desk instructions and training material, as needed.</li>
<li>Under direct supervision of the department Manager, provide guidance and training to the records management team; ensure team maintains alignment with organizational goals, understands proper records management best practices and effective use of record-keeping tools.</li>
<li>Work with Management to identify performance expectations and goals for team members; provide regular feedback to team members and management.</li>
<li>Identify opportunities for process improvement and implement changes, as approved, to enhance the efficiency of records management processes.</li>
<li>Develop and implement records management policies and procedures; conduct periodic audits of established policies and mitigate potential risks.</li>
<li>Stay up to date on relevant laws, regulations and industry standards related to records management to ensure compliance.</li>
<li>Collaborate with other departments to understand their record-keeping needs and provide solutions when needed.</li>
<li>Work with key stakeholders to establish guidelines for document classification, retention and disposal.</li>
<li>Work with system administrators on system upgrades or maintenance issues; escalate and report findings to department Manager.</li>
<li>Perform other duties as appropriate and as assigned.</li></ul> 


Knowledge/Skills/Abilities 
<ul>
<li>Advanced knowledge of Record Management processes, systems, software and tools.</li>
<li>Ability to lead teams, mentor staff and provide training to support professional growth.</li>
<li>Good interpersonal skills: ability to work effectively and cooperatively with all levels of management and staff, affiliated-company employees as well as outside business associates; exhibits a professional manner in dealing with others.</li>
<li>Comprehensive knowledge of the Records Management Lifecycle and its application.</li>
<li>Familiarity with NARA Requirements. 
</li>
<li>Superior organizational, follow-up, and detail-oriented skills.</li>
<li>Strong ability to analyze documents and categorize appropriately.</li>
<li>Ability to maintain accurate records.</li>
<li>Work independently, as well as on a team and with minimal supervision.</li>
<li>Make decisions, solve problems, and exercise excellent judgment.</li>
<li>Work well under pressure and independently prioritize workload, while working on multiple projects.</li>
<li>Ability to research, organize and analyze technical information with particular attention to accuracy and detail.</li>
<li>Excellent written and verbal communication skills; including thorough knowledge of proper grammar, advanced vocabulary, spelling, editing and proofreading skills.</li>
<li>Proficient using Microsoft Office products, such as Word, Excel and PowerPoint, and industry-standard computer software and databases.</li>
<li>High degree of sensitivity regarding confidential information.</li></ul> 


Physical Abilities 
<ul>
<li>Sufficient fine motor skills for the use of computers, calculators with an ability to withstand repetitive keyboarding for extended periods of time.</li>
<li>Visual and communications ability adequate to perform the essential functions of the job.</li>
<li>Ability to kneel, bend and twist at the waist on an occasional basis.</li>
<li>Ability to reach below shoulder height with regular frequency (desk position) and at or above shoulder height on occasion.</li>
<li>Ability to push, pull, carry and lift objects weighing up to 10 pounds on a regular basis, and greater weights on an occasional basis.</li>
<li>Ability to travel by vehicle or aircraft, and ability to safely operate a motor vehicle.</li></ul> 


Minimum Qualifications 
<ul>
<li>High school diploma and six years of relevant work experience or equivalent combination of education, training and experience</li>
<li>Previous experience working in industries with stringent compliance requirements preferred</li>
<li>Previous experience on the Handford site or records management preferred</li>
<li>Working knowledge of the different Hanford Records software applications and processes (IDMS, RMAP, DMCS, SPF, RIMScan, HDNS) preferred</li>
<li>Ability to pass a background and drug screening</li>
<li>Must have identification compliant with the Real ID Act at time of hire</li>
<li>Must be able to obtain Department of Energy badge</li></ul> 


Pay Range: $28.62-$46.50 
Benefits: OSC Technical Solutions offers excellent benefits for eligible employees. Benefits include paid holidays, paid time off, 401k with employer match, dental, vision, health insurance plans through the Federal Employee Health Benefits (FEHB) program, as well as life and disability benefits. 
OSC Technical Solutions does not discriminate, and the company provides equal employment opportunity for all employees and applicants without regard to race, religion, color, sex, gender, sexual orientation, national origin, citizenship status, age, marital status, pregnancy or parenthood, handicap or disability, genetics, veteran status or any other legally protected characteristic. OSC Technical Solutions adheres to all federal, state and local laws regarding equal employment opportunity and will not discriminate against you in violation of these laws. OSC Technical Solutions reserves the right to apply CIRI Shareholder preference to qualified Shareholders in employment and advancement opportunities. 
 
OSC Technical Solutions participates in E-Verify. We will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. 
Reasonable Accommodation:

OSC Technical Solutions will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with OSC Global, LLC or any of its subsidiaries, please email recruiting@ciri.com. 
Important Employment Notice: Federal Contract &amp; RCW 49.44.240:

Due to our status as a federal contractor operating within the State of Washington, all applicants and employees must adhere to federal law, which classifies cannabis as a Schedule I controlled substance.

While Washington State&rsquo;s RCW 49.44.240 (which generally prohibits employers from discriminating against an applicant based on their lawful use of cannabis off-site and during working hours) is state law, it does not supersede federal requirements. 
Zero-Tolerance Policy and Disqualification
<ul>
<li>Prohibition: The use, possession, or distribution of cannabis is strictly prohibited for all employees, regardless of state law.</li>
<li>Testing: Applicants will be subject to pre-employment drug screening that includes testing for cannabis.</li>
<li>Disqualification: A positive test result for cannabis will result in immediate disqualification from consideration for employment, as mandated by our federal contract obligations.</li></ul> 


All applicants must be able to comply with all federal regulations, including those concerning controlled substances, as a condition of employment.</div>

Document Control & Record Specialist Lead

Muller's Solutions

<div>M&uuml;ller's Solutions is seeking a Document &amp; Content Management Specialist for a part-time 3-month contract to support the effective organization and management of corporate documents and content. This role involves overseeing document control processes, ensuring compliance with company standards, and facilitating smooth access to critical information across the organization.
Responsibilities:<ul><li>Assess current SharePoint implementation (sites, libraries, permissions, structure)</li><li>Redesign and configure document management architecture aligned with NDMO</li><li>Implement metadata structures, document classification, and retention policies</li><li>Configure access control, versioning, and approval workflows</li><li>Enable document lifecycle management (creation review archival)</li><li>Establish governance model for document ownership and stewardship</li><li>Support migration/restructuring of existing content where required</li></ul> 
Requirements 
<ul><li><ul><li>3+ years working with Microsoft SharePoint (Online or On-Prem)</li><li>Strong experience in document management, records management, and governance</li><li>Hands-on expertise in SharePoint configuration (lists, libraries, workflows, permissions)</li><li>Familiarity with compliance frameworks for document control</li><li>Ability to translate regulatory requirements into SharePoint structures</li></ul></li></ul> 

Benefits 
Why Join Us:
Opportunity to work with a talented and passionate team.
Competitive salary and benefits package.
Exciting projects and innovative work environment.</div>

Document & Content Management Specialist-Part Time (3 Month)

Deka Research & Development

<div>Join our dynamic team at DEKA and be part of creating innovative medical solutions! As our Quality Documentation Control Specialist, you'll play a vital role in supporting the QMS through document control processes in our medical device R&amp;D environment. You'll work collaboratively with cross-functional teams to ensure documentation accuracy and accessibility. 
 
Key responsibilities as a QA Documentation Specialist:<ul><li>
Process and manage Engineering Change Orders (ECOs), Temporary Change Orders (TCOs), and Reprocessing Orders (ROs) through to completion</li><li>
Maintain and utilize Engineering Resource Planning (ERP) database and Electronic Quality Management Systems (eQMS) for effective document control</li><li>
Coordinate training activities, managing review of training database, oversight of onboarding activities, and providing company-wide support for eQMS training processes</li><li>
Modify and format technical documents according to established SOPs and regulatory requirements</li><li>
Facilitate timely document reviews and approvals with project teams and customers</li><li>
Expedite critical documentation changes to support project schedules while maintaining compliance</li><li>
Support documentation requests during internal and external regulatory audits</li><li>
Perform comprehensive QA document control functions including issuance, distribution, release, and archiving</li><li>
Provide specialized documentation support for test case review and release processes using custom tools</li><li>
Review test records to ensure strict compliance with good documentation practices (GDP)</li><li>
Support continuous improvement initiatives related to document control workflows and quality assurance</li></ul>
Skills you will need to be successful in this role:<ul><li>
Strong attention to detail: your thoroughness ensures documentation accuracy and compliance</li><li>
Excellent organizational skills: you can manage multiple priorities and track numerous documents simultaneously</li><li>
Technical proficiency: you have advanced skills in document formatting and Microsoft Office applications</li><li>
Effective communication: you can clearly articulate documentation requirements to various stakeholders</li><li>
Problem-solving mindset: you identify process inefficiencies and implement improvements</li><li>
Adaptability: you thrive in a fast-paced environment with changing priorities</li><li>
Independence: you can work with minimal supervision while maintaining high-quality standards</li><li>
Collaborative approach: you partner effectively with teams across the organization</li></ul>
Qualifications:<ul><li>
Bachelor&rsquo;s degree in Science, Engineering, or a related field, preferred</li><li>
2+ years of experience administering processes within a database.</li><li>
Strong written and verbal communication skills.</li><li>
Advanced proficiency in Microsoft Word, including manipulation of headers/footers, page layout control, document sections, orientation, styles, and tracked changes.</li><li>
Strong computer skills with databases and software applications.</li><li>
Project coordination and/or project management experience.</li><li>
Demonstrated aptitude for learning technical information quickly and accurately.</li></ul>
About DEKA: 
One hour from the beach, Boston, and the mountains, the historic Amoskeag Millyard once housed the largest textile mills in the world. It is now home to DEKA Research and Development, where we are taking the same innovation and cutting-edge technology into the modern age. 
Behind DEKA's brick walls sits a team of professionals who strive to make a difference every day through thoughtful engineering, design, and manufacturing. Here at DEKA, some of the most innovative and life-changing products of our time are created, and new ideas are always welcome and explored.
LBw1g3Y2xL</div>

Quality Systems Specialist - Documentation Control

<div>At ABB, we help industries run leaner and cleaner&mdash;and every person here makes that happen. You&rsquo;ll be empowered to lead, supported to grow, and proud of the impact we create together. Join us and help run what runs the world.
This position reports to:
LVS 3101 LPG Manager
__<div>
Your role and responsibilities 
 
In this role, you will have the opportunity to prepare, distribute, and store accurate and timely customer and supplier documents for projects as per the company&rsquo;s/project&rsquo;s procedures. Each day, you will ensure effective version control and status tracking. You will also showcase your expertise by supporting colleagues with advice and guidance on documentation control issues. 
 
The work model for the role is: Hybrid 
 
This role is contributing to the LVS/ELSP/Engineering team} in {Egypt}. Main stakeholders are Local Engineering Manager, Global Engineering Manager, and remote engineering center. 
 
You will be mainly accountable for:<ul><li>
Managing documentation and ensuring they are retained in compliance with the company's/project&rsquo;s procedures, including format, receipt, registration, number, filing, recovery, and the issue of documents.</li><li>
Assisting in the preparation of the project document list, periodically updating and issuing the document list, as well as preparing and updating progress reports.</li><li>
Contributing to process enhancements related to document management and applying the document management system efficiently.</li><li>
Setting up the documentation management system and document controls process.</li></ul> 

Our team dynamics (Optional) 
You will join a dynamic, diverse team, where you will be able to thrive.</div><div> 

Qualifications for the role (Mandatory)<ul><li>
You are engaged in working with {relevant tools and methodologies} and the oil and gas market</li><li>
Have established skills technical Engineering Studies in power and machines department.</li><li>
Working as drafting specialist with Eplan tool will enrich your skills with such software)</li><li>
You are passionate about self development and communication skills development.</li><li>
You are a student/undergrade from an engineering university preferably power and machines departments ,You are at ease communicating in English.</li></ul></div><div> 

More about us (Mandatory) 
 
EL/ELSP-LVS/Engineering 
 
{Egypt/free zone Nasr City Cairo, ABB Factory}</div>
Building a cleaner, smarter future takes all kinds of minds: the curious, the courageous, and the creative. That's why we welcome people from all backgrounds and experiences.
Ready to make an impact?
Apply today or visit https://www.abb.com to learn more about the impact of our solutions across the globe.</div>

Temporary Drafting Specialist

Los Alamos National Laboratory

<div>What You Will Do 
 
The Work Management Center Specialist (Project Specialist 2/3) supports the Manager of Projects, Project Manager, and Integrated Project Team (IPT) in executing construction program objectives within the ALDPI Work Management Center (WMC). This role provides coordination, oversight, and lifecycle control of Integrated Work Documents (IWDs) to ensure safe, compliant, and execution-ready work. 
 
You will serve as a key interface between Work Control, Construction, and Project Leadership to ensure alignment between work packages and field execution activities. 
 
In this role, you will maintain disciplined control of work packages from initiation through closeout, ensuring accuracy, traceability, and compliance with institutional requirements while supporting efficient field execution. 
 
Key responsibilities include: 
<ul><li>
Coordinating execution and closeout of construction work packages within the WMC
</li><li>Managing IWD lifecycle control, including tracking, intake review, check-in/check-out, and status alignment using APEX and WMC systems
</li><li>Performing quality assurance reviews to verify scope completion, required documentation, permits, and signature completeness
</li><li>Reconciling system records with physical work packages to maintain configuration control and traceability
</li><li>Supporting IWD closeout, including deficiency identification, document preparation, and archival in Asset Suite and EDRMS
</li><li>Utilizing enterprise systems (APEX, Asset Suite, MicroStrategy, SharePoint) to track work package status and maintain accurate records
</li><li>Supporting reporting of execution status and operational tracking for leadership visibility
</li><li>Communicating with stakeholders to resolve issues and maintain workflow continuity
</li><li>Supporting coordination across construction and work control functions
</li><li>Contributing to process improvements, audit readiness, and standardization of WMC workflows</li></ul> 

Project Specialist 2 ($72,800-$115,400) 
The Work Management Specialist 2 provides execution and coordination support within the Work Management Center. 
 
Responsibilities include: 
<ul><li>
Performing work package tracking, intake checks, and system updates (APEX)
</li><li>Supporting IWD control activities, including check-in/check-out and documentation verification
</li><li>Conducting routine QA checks of work packages under supervision
</li><li>Maintaining accurate records and ensuring documentation completeness
</li><li>Communicating routine updates and escalating issues as needed
</li><li>This level operates under general supervision and focuses on developing proficiency in work control, document management, and construction execution support.</li></ul> 

Additional Responsibilities Level 3- Project Specialist 3 ($87,800-$143,000) 
The Work Management Specialist 3 supports the Project Manager and IPT in executing project objectives and maintaining operational control of work packages within the WMC. 
 
Responsibilities include: 
<ul><li>
Coordinating work package execution and closeout activities
</li><li>Providing advanced oversight of IWD lifecycle management, including QA, reconciliation, and closeout
</li><li>Supporting performance reporting and operational tracking for leadership visibility
</li><li>Identifying process gaps and coordinating resolution with stakeholders
</li><li>Representing the Project Manager in coordination activities, as delegated
</li><li>Contributing to workflow improvements and operational efficiency within the WMC
</li></ul> 
What You Need 
 
Minimum Job Requirements: 
<ul><li>
Knowledge of construction work execution processes and work control practices
</li><li>Experience with document control, work package management, or similar operational support functions
</li><li>Ability to ensure accuracy, completeness, and compliance of technical and procedural documentation
</li><li>Experience performing quality assurance or verification checks on documentation and records
</li><li>Ability to track, reconcile, and maintain alignment between electronic systems and physical records
</li><li>Demonstrated ability to identify discrepancies, document deficiencies, and support resolution with stakeholders
</li><li>Experience using digital systems and databases to track work status and maintain records (e.g., APEX, Asset Suite, or similar systems)
</li><li>Ability to independently gather, organize, and analyze information to support operational activities
</li><li>Effective oral and written communication skills for coordinating with construction, work control, and project personnel
</li><li>Working knowledge of configuration control and records management practices</li></ul> 

Additional Job Requirements for Level 3 
<ul><li>
Experience working within a Work Management Center (WMC) or similar construction execution environment
</li><li>Familiarity with Integrated Work Documents (IWDs) or equivalent work package systems
</li><li>Experience with APEX, Asset Suite, MicroStrategy, or similar enterprise systems
</li><li>Knowledge of records management and document archival systems (e.g., EDRMS, SharePoint)
</li><li>Experience supporting audit readiness, compliance, or regulated work environmentsSkill in oral and written communication.
</li><li>Skill in applying team building concepts.</li></ul> 

Education/Experience at lower level: 
<ul><li>
Level 2 - This position is expected to be at an entry level in construction-related fields. Three or more years of construction or engineering related experience required.
</li></ul> 
Education/Experience at higher level: 
 
 
<ul><li>Level 3 - Five or more years of construction or engineering related experience required.
</li></ul> 
Desired Qualifications: 
<ul><li>
Experience supporting work package closeout, including document validation, deficiency identification, and records archival
</li><li>Experience developing or improving document control processes, workflows, or tracking tools to enhance operational efficiency
</li><li>Experience generating or supporting operational reporting (e.g., daily status, shift turnover, or performance tracking)
</li><li>Strong attention to detail with the ability to manage high-volume, time-sensitive documentation in an execution environment
</li><li>Experience coordinating with construction field teams, superintendents, or work control organizations to resolve documentation issues
</li><li>Demonstrated ability to operate effectively in a fast-paced, execution-focused environment with competing priorities</li></ul> 

Work Location: The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.
 
 
Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.
 
 
Note to Applicants: 
 
This position has the potential to work a rotating shift schedule to support 24/7 construction operations.
 
 
Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents (&quot;green card&quot; holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.
 
 
Where You Will Work 
 
Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes: 
 
&sect; PPO or High Deductible medical insurance with the same large nationwide network 
 
&sect; Dental and vision insurance 
 
&sect; Free basic life and disability insurance 
 
&sect; Paid childbirth and parental leave 
 
&sect; Award-winning 401(k) (6% matching plus 3.5% annually) 
 
&sect; Learning opportunities and tuition assistance 
 
&sect; Flexible schedules and time off (PTO and holidays) 
 
&sect; Onsite gyms and wellness programs 
 
&sect; Extensive relocation packages (outside a 50 mile radius) 
Additional Details 
 
Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A. 
 
Clearance: Q (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance, and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad. 
 
<ul><li>Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.</li></ul> 

New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.
 
 
Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status. 
 
Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements. 
 
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call (505)-664-6947.</div>

Work Management Center Specialist (Project Specialist 2/3)

Talaat Moustafa Group Saudi

<div>
 
 
 Job Summary:
 
 
 
 
 
 
 Document Controller is responsible for managing, organizing, and maintaining all project and property-related documents to ensure accuracy, accessibility, and compliance with company and industry standards. This role supports engineering, construction, operations, and management teams by ensuring proper document flow and control throughout the lifecycle of real estate projects.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Establish, implement, and maintain document control procedures for all real estate and construction projects.
 </li>
 <li>
 Organize and manage electronic and hard-copy documentation, including contracts, drawings, permits, reports, and correspondence.
 </li>
 <li>
 Ensure all documents are properly reviewed, approved, and distributed to relevant stakeholders.
 </li>
 <li>
 Maintain an up-to-date filing system for technical documents, project records, and property files.
 </li>
 <li>
 Archive obsolete documents according to company policies while ensuring easy retrieval when needed.
 </li>
 <li>
 Monitor document versions to prevent duplication or outdated information circulation.
 </li>
 <li>
 Coordinate document exchange between internal teams (engineering, technical, projects, operations) and external parties (consultants, contractors, authorities).
 </li>
 <li>
 Ensure timely delivery and acknowledgment of controlled documents.
 </li>
 <li>
 Respond to document requests from team members and management promptly.
 </li>
 <li>
 Maintain document registers, logs, and tracking systems to monitor document status, revisions, and approvals.
 </li>
 <li>
 Update databases and document control software with accuracy and attention to detail.
 </li>
 <li>
 Report discrepancies, missing documents, or delays to supervisors or project managers.
 </li>
 <li>
 Ensure documentation complies with company policies, project requirements, and regulatory standards.
 </li>
 <li>
 Conduct periodic audits of document control processes and recommend improvements.
 </li>
 <li>
 Support preparation of documentation for inspections, audits, and handover packages.
 </li>
 <li>
 Assist in preparing project documentation such as submittals, transmittals, RFIs, and close-out materials.
 </li>
 <li>
 Support property management teams with document handling related to leases, maintenance, contracts, and facility operations.
 </li>
 <li>
 Prepare reports, summaries, and administrative support documents as required.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Engineering, or related field.
 </li>
 <li>
 5+ years of experience in document control, preferably within real estate, construction, or engineering environments.
 </li>
 <li>
 Strong knowledge of document control standards, filing systems, and documentation procedures.
 </li>
 <li>
 Proficiency in MS Office and document control software (DMS, Aconex, SharePoint, etc.).
 </li>
 <li>
 Excellent organization, attention to detail, and time management skills.
 </li>
 <li>
 Strong communication abilities and the ability to work with multiple teams.
 </li>
 <li>
 Ability to handle sensitive and confidential information.
 </li>
 </ul>
 
 
</div>

Document Controller

Robert Half

<div>
 
 We are looking for a detail-oriented Operations Specialist to join our team in West Des Moines, Iowa. This long-term contract position offers an exciting opportunity for individuals who excel in data accuracy, organizational tasks, and effective communication. If you thrive in a collaborative environment and enjoy performing a variety of operational duties, we encourage you to apply.
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 &bull; Perform accurate data entry across multiple systems, ensuring precision and consistency.
 
 
 &bull; Handle returned mail by reviewing, processing, and updating relevant records.
 
 
 &bull; Maintain document control by organizing and managing computer and image files.
 
 
 &bull; Utilize Microsoft Word and Excel to complete operational tasks efficiently.
 
 
 &bull; Communicate effectively with team members to support daily operations.
 
 
 &bull; Ensure compliance with company standards in all documentation and record-keeping.
 
 
 
 
 
 If you are looking for an opportunity to grow in your multi-tasking, organizational, and detail-oriented abilities, please apply today! 515.706.4974 or apply through our Robert Half website!
 
 
 
 Requirements:
 
 
 
 
 
 &bull; At least 1 year of experience in an operations or administrative role.
 
 
 &bull; Proficiency in Microsoft Word and Excel for managing tasks and data.
 
 
 &bull; Strong written communication skills to ensure clarity and accuracy in documentation.
 
 
 &bull; Attention to detail with excellent organizational and multi-tasking abilities.
 
 
 &bull; Positive attitude and a collaborative approach to teamwork.
 
 
 &bull; Prior experience handling document control or similar responsibilities.
 
 
 &bull; Capability to adapt to new systems and processes as needed.
 
 
 
 
 
 If you are looking for an opportunity to grow in your multi-tasking, organizational, and detail-oriented abilities, please apply today! 515.706.4974 or apply through our Robert Half website!
 
 
 TalentMatch
 
 &reg;
 
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

Operations Specialist

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