document control specialist

Zutari

<div>
 
 Description
 
 
 
 
 Zutari: Co-Creating an Engineered Impact
 
 
 
 Zutari is a management-owned engineering and advisory firm with over 90 years of excellence in delivering innovative, human-centred solutions. Trusted by governments, private sector clients, and communities across the Middle East and Africa.
 
 
 Our mission is to co-create sustainable engineering solutions that improve lives and shape resilient infrastructure for future generations. At Zutari, we celebrate diversity, foster inclusion, and believe that collaboration is the cornerstone of impactful engineering
 
 
 
 Who We Are Looking For
 
 
 
 We seek passionate, purpose-driven individuals with a collaborative mindset and a commitment to excellence. You are proactive, agile, and thrive in a fast-paced, multicultural environment. You are motivated by impact and possess a natural ability to connect with others to drive progress and co-create value.
 
 
 
 About The Role
 
 
 
 This is a site-based position that requires full-time presence on project location(s), working closely with multidisciplinary project teams to ensure effective document control and smooth communication flow.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Establish and manage project-specific Document Management Systems (DMS) in accordance with client and project requirements.
 </li>
 <li>
 Develop, document, and communicate the document control plan to project stakeholders.
 </li>
 <li>
 Ensure full compliance with document control standards and governance.
 </li>
 <li>
 Support team members by guiding them through document control procedures and best practices.
 </li>
 <li>
 Train users and provide ongoing support for Electronic Document Management Systems (EDMS).
 </li>
 <li>
 Ensure consistent document formatting, numbering, revision control, and workflow tracking.
 </li>
 <li>
 Coordinate document distribution, reviews, and approvals internally and externally.
 </li>
 <li>
 Maintain up-to-date document registers and ensure traceability through electronic audit trails.
 </li>
 <li>
 Monitor contractor, vendor, and supplier documentation and maintain accurate records.
 </li>
 <li>
 Prepare regular reports on documentation status and project deliverables.
 </li>
 <li>
 Support project closeout by preparing high-quality handover documentation.
 </li>
 <li>
 Manage drawing issuance and assist with quality audits and compliance checks.
 </li>
 <li>
 Uphold document integrity and version control under tight timelines and shifting priorities.
 
 
 
 </li>
 </ul>
 
 Minimum Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Minimum 2 years of experience in a Document Control role within the Engineering, Construction, or Infrastructure sectors.
 </li>
 <li>
 Strong command of English (written and verbal) is essential.
 </li>
 <li>
 Solid understanding of project and document control principles and systems.
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 Prior exposure to EDMS platforms (e.g. Aconex, ProjectWise, Key360, etc.) is highly desirable.
 </li>
 <li>
 Willingness and ability to work on-site full time, based at the project location
 
 
 
 </li>
 </ul>
 
 Desirable Qualifications
 
 
 
 <ul>
 <li>
 Degree in Business Administration, Project Management, or related field.
 </li>
 <li>
 Previous experience in administrative, data entry, or document coordination roles.
 </li>
 <li>
 Knowledge of document control practices in large-scale infrastructure or engineering consultancy environments.
 
 
 
 </li>
 </ul>
 
 Key Competencies &amp; Attributes
 
 
 
 <ul>
 <li>
 Strong organizational skills and attention to detail, with the ability to multitask across projects.
 </li>
 <li>
 Team-oriented with excellent interpersonal and communication skills.
 </li>
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 Self-motivated, accountable, and capable of working independently.
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 <li>
 Solution-focused and analytical thinker with a proactive approach to challenges.
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 Able to communicate effectively with technical and non-technical stakeholders.
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 Demonstrates cultural sensitivity and adaptability in a diverse workplace.
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 Commitment to workplace safety and continuous improvement.
 
 
 
 </li>
 </ul>
 
 
 We believe that a diverse workforce is key to our business success. We seek the best people for our jobs based on their skills, qualifications, and experience. We embrace the principle of equal opportunity in employment, and we work towards eliminating all forms of unlawful discrimination in our employment practices.
 
 
</div>

Document Controller

<div>
 
 Job Description
 
 
 
 With more than 14000 people around the globe, GHD is one of the world&rsquo;s leading professional services companies operating in the global markets of water, energy and resources, environment, property and buildings, and transportation. Serving clients across five continents and the Pacific region, GHD people share a passion for exceeding the expectations of our clients and contributing to their success.
 
 
 If you want to start a career with impact, being involved in solving everyday problems through to tackling some of the great challenges our clients and communities face, you&rsquo;ll find that here at GHD.
 
 
 We're looking for a
 
 Document Controller
 
 to join our dynamic team and prepare project cost, forecast, estimating, tracking, analysis, and reports.
 
 
 This role will also be involved in maintaining internal labor and project costs to allocated budget, perform cost analysis and advising project leaders on cost over-runs, working with computerized databases to manage project changes and minimize costs, overseeing and generating project-based invoices, reviewing and improving cost control systems to streamline and create more efficient cost analysis and reporting mechanisms, and supporting project team with labor projections, reallocations, and general cost reporting.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Control design documentation for the project/department
 </li>
 <li>
 Maintain up to date records of financial status of projects
 </li>
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 Assist in the control of other documentation types as directed.
 </li>
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 Liaise with project/department staff, to achieve efficient data transmission, appropriate process alignment and a high standard of service deliver
 </li>
 <li>
 Provide support to staff in the Project Management Group and others, as required.
 </li>
 <li>
 All clerical and administrative duties such as typing, transmittals, registering correspondence,
 </li>
 <li>
 updating quality records, filing, binding, scanning, copying etc required of the role.
 </li>
 <li>
 Support and liaise with members of the Project Management team to ensure processes and procedures are being implemented.
 </li>
 <li>
 Through a process of training and self-learning, become familiar with GHDs document and job management systems.
 </li>
 <li>
 Provide a full document control support role including daily tasks such as: &ndash; Expedite the review and approval of documentation including engineering documents and drawings and vendor data, and procedures. &ndash; Plan, supervise and record document flow to and from all necessary parties including engineering and construction contractors, sub-contractors and the project office. &ndash; Write standard letters. &ndash; Update quality records. &ndash; Record and issue all incoming and outgoing project correspondence and contractual notices. On certain projects, this may include e-mails. &ndash; Issues transmittals and receipts concerning the documents in circulation. &ndash; Complete all necessary typing and filing as required. Develop familiarity with GHD DTC and understanding of required formatting and presentation of documents. &ndash; Financial reporting - project cost updates in spreadsheet format, tracking earned value, assistance with invoicing. &ndash; Program management - assistance with Suretrak programming
 </li>
 <li>
 Assist with job management using PM tools (MS Access) for issues management and risk management
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 <li>
 Document Preparation: Organize and prepare complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for special reports.
 </li>
 <li>
 Cost Accounting: Evaluate costs and identify variances or opportunities to improve profitability for more senior colleagues.
 </li>
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 Cost Calculation and Analysis: Prepare and analyze accurate costings for construction, maintenance, or improvement works. Will include calculations covering materials, quantities, and labor time.
 </li>
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 Cost Price Calculation: Work independently to collate and analyze cost price and/or project data using data modeling tools and algorithms to calculate cost process and project estimates.
 </li>
 <li>
 Personal Capability Building: Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching. Develop and maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media.
 </li>
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 Operational Compliance: Develop knowledge and understanding of the organization's policies and procedures and of relevant regulatory codes and codes of conduct to ensure own work adheres to those standards. Obtain authorization from a supervisor or manager for any exceptions from mandatory procedure.
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 Cost Reduction: Contribute to reviewing costs, generate ideas for cost reduction, and contribute to the implementation of cost saving initiatives.
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 Project Reporting and Review: Contribute to project and program reporting and review by organizing meetings and by preparing project and/or program papers (e.g., agendas, reports, and presentations).
 
 
 </li>
 </ul>
 
 Take on some of the world's toughest challenges- with everyone at GHD backing you every step of the way.
 
 
 
 
 At GHD, we celebrate the power of a multicultural workforce and champion individual achievement. As an equal opportunity employer, we are committed to providing fair and inclusive employment opportunities to all qualified candidates and employees&mdash;regardless of background, identity, or experience. We believe that diversity drives innovation, and we welcome the unique perspectives that each team member brings to our organization.
 
</div>

Conexus System

Job Title: Document Controller (Engineering Projects)Location: Islamabad/Kohat (Project-based, willing to relocate)Department: EngineeringReports To: Engineering ManagerExperience Level: Mid-Level (2+ Years)Job Summary:We are seeking a detail-oriented and proactive Document Controller* to join our Engineering Department. The ideal candidate will be responsible for managing, organizing, and maintaining engineering documents and records, ensuring compliance with internal processes and client requirements. The role also involves active coordination with clients for meetings, preparation and submission of engineering documents, and support in project tracking and reporting.Key Responsibilities:- Prepare, review, and submit engineering documents including drawings, technical submittals, transmittals, and reports.- Attend client meetings and assist in the documentation of minutes, action items, and follow-ups.- Maintain accurate records of all project-related documentation in both digital and hard copy formats.- Coordinate with engineering, procurement, and quality departments to ensure timely submission of required documents.- Develop and maintain a structured filing system that ensures ease of access and version control.- Monitor document lifecycle including creation, review, approval, issuance, and archiving.- Ensure all documentation complies with company standards and client contractual obligations.- Support engineering and project teams with documentation tracking, updates, and project status reports.- Handle document revisions and ensure obsolete documents are properly archived.- Liaise with external stakeholders and client representatives for documentation-related queries or requirements.- Oil gas experience is preferable.Qualifications &amp; Skills:- Bachelor&rsquo;s degree (16 years of education) in Engineering, Business Administration, or a related field.- Minimum 2 years of experience in an engineering or technical environment, preferably within construction, oil &amp; gas, or EPC projects.- Strong understanding of document control procedures, standards, and software systems (e.g., Aconex, Procore, SharePoint, EDMS).- Excellent verbal and written communication skills.- Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint).- Ability to multitask and work under tight deadlines.- High attention to detail and organizational skills.- Professional demeanor with the ability to interact effectively with cross-functional teams and clients.Preferred Qualifications (Added Advantage):- Familiarity with ISO 9001 documentation requirements.- Knowledge of engineering drawings and project lifecycle.- Experience in supporting QA/QC audits and compliance documentation.- Basic knowledge of AutoCAD or other engineering software is a plus.Working Conditions:- Office-based role with occasional site visits and client office meetings.- May require extended hours during peak project phases.Job Type: Full-timeWork Location: In person

Document Controller – Engineering Department

Colas Rail Egypt كولاس ريل مصر

<div>
 Opportunity Details
 
 
 
 Job Title:
 
 Document Control Manager
 
 
 
 Location:
 
 AQM Project &ndash; Sheraton, Cairo, Egypt
 
 
 
 Industry:
 
 Railway / Metro Infrastructure &ndash; Construction
 
 
 
 Job Type:
 
 Full-Time
 
 
 
 About The Role
 
 
 
 We are seeking an experienced
 
 Document Control Manager
 
 to join our AQM Project team in Sheraton, Cairo. The successful candidate will be responsible for leading the document control function, ensuring proper management of all project-related documentation in compliance with company standards and project requirements. This role is critical to ensuring document traceability, version control, timely communication, and adherence to contractual and regulatory obligations.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Develop, implement, and maintain the project document control strategy and procedures in alignment with corporate standards.
 </li>
 <li>
 Manage the flow of project documentation (incoming/outgoing, internal/external) to ensure timely and accurate distribution and archiving.
 </li>
 <li>
 Oversee the use of Aconex as the primary document management system and ensure all stakeholders adhere to the system protocols.
 </li>
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 Monitor document submissions, approvals, and returns to ensure compliance with deadlines and version control.
 </li>
 <li>
 Lead and supervise the Document Control team, providing guidance, training, and performance monitoring.
 </li>
 <li>
 Liaise with Engineering, Construction, Project Controls, and Client teams to facilitate smooth document exchange and resolution of issues.
 </li>
 <li>
 Maintain a secure and organized digital archive for easy retrieval and audit readiness.
 </li>
 <li>
 Generate periodic reports on documentation status and progress for management and client reporting.
 </li>
 <li>
 Ensure confidentiality and data integrity of all project documents and records.
 
 
 </li>
 </ul>
 
 Qualifications And Experience
 
 
 
 <ul>
 <li>
 10&ndash;15 years of proven experience in document control within large-scale Railway/Metro or Construction projects.
 </li>
 <li>
 Strong command of Aconex with demonstrated hands-on experience in managing complex document workflows.
 </li>
 <li>
 Bachelor's degree in Engineering, Business Administration, Information Management, or a related field is preferred.
 </li>
 <li>
 In-depth understanding of document control standards, ISO requirements, and industry best practices.
 </li>
 <li>
 Excellent organizational, leadership, and communication skills.
 </li>
 <li>
 Ability to work effectively under pressure and within tight deadlines.
 </li>
 <li>
 Fluency in English is essential (spoken and written).
 
 
 </li>
 </ul>
 
 Why Join Us?
 
 
 
 <ul>
 <li>
 Be part of a landmark metro project contributing to Egypt's infrastructure development.
 </li>
 <li>
 Work with a high-performing team in a collaborative and professional environment.
 </li>
 <li>
 Competitive compensation and opportunities for career growth within a multinational setting.
 
 
 </li>
 </ul>
 
 Application Instructions
 
 
 
 Qualified candidates are invited to submit their CVs and cover letters highlighting their relevant experience and system proficiencies. Only shortlisted candidates will be contacted.
</div>

Document Control Manager

Switchgear Group of Companies

Job Title: Document ControllerDepartment: Operation and MaintenanceLocation: Abu DhabiReports To: Operations ManagerJob Summary: The Document Controller is responsible for managing and maintaining all controlled documents within the Operation and Maintenance Department. This role ensures that all documents are accurate, up-to-date, and easily accessible to authorized personnel. The Document Controller will also ensure compliance with regulatory and company standards.Key Responsibilities:Document Management:Manage the intake, handling, and storage of documentation.Develop and implement processes for document control.Ensure all documentation meets formal requirements and required standards.Review and update documents as necessary.Document Control:Track and manage versions of documents.Retrieve files as needed by company staff.Securely backup and store documents.Ensure proper organization and categorization of documents.Compliance and Quality Control:Ensure all documents are accurate, complete, and in compliance with standards.Monitor regulatory activity to maintain compliance with records and document management laws.Conduct regular audits to ensure document integrity and compliance.Coordination and Communication:Coordinate with project teams to ensure all documents are accounted for and in the appropriate location.Keep other personnel updated on new document versions and how to obtain access.Train employees on records management procedures and policies, including documentation, retention, retrieval, destruction, and disaster recovery.Technical Support:Use document management software to upload or scan paper documents.Create templates for use by other personnel.Assist with communication during external audits.Qualifications:Education: Bachelor's degree in Business Administration, Information Management, or a related field.Experience: Minimum of 3 years of experience in document control or a similar role.Skills:Proficiency in document management software.Excellent organizational skills and attention to detail.Strong communication and interpersonal skills.Ability to work independently and as part of a team.Knowledge of regulatory requirements and standards for document control.Working Conditions:Office environment with occasional site visits.May require extended hours during peak periods.Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per month

Etihad Rail Operating Companies

<div>
 
 
 Position Overview
 
 
 
 Responsible for all information and processes and control with regards to documentation and correspondence required for the operation and maintenance of the Railway. Assist Senior document controller for all document control functions required to create and maintain effective internal and external interfaces with the document control managers of other companies, specifically with Etihad Rail PJSC IT concerning the use of the EPFM document control system and other Etihad Rail PJSC departments as necessary.
 
 
 
 
 
 
 Roles and Responsibility
 
 
 <ul>
 <li>
 Provide support to the Senior Document Controller for all document control functions, including:
 </li>
 <li>
 Quality checking of all document types and correspondence.
 </li>
 <li>
 Conduct document quality checks to ensure compliance with Integrated management system (Quality, Environment and Occupational Health &amp; Safety requirements).
 </li>
 <li>
 Verify that documents:
 </li>
 <li>
 Are reviewed and approved prior to issue.
 </li>
 <li>
 Include appropriate version control and revision history.
 </li>
 <li>
 Are distributed to relevant stakeholders and withdrawn when obsolete.
 </li>
 <li>
 Ensuring consistency in document formatting, version control, and metadata.
 </li>
 <li>
 Managing the document numbering system in accordance with company standards.
 </li>
 <li>
 Manage and maintain all controlled documents produced by the company, ensuring they are current, accessible, and properly archived.
 </li>
 <li>
 Take charge of document identification, classification, and filing in both electronic and physical formats.
 </li>
 <li>
 Support colleagues in using the company&rsquo;s document control system, including assigning reference numbers and uploading documents to the registry.
 </li>
 <li>
 Implement a system of continual improvement in document control practices across Etihad Rail.
 </li>
 <li>
 Maintain assigned elements of the Etihad Rail Integrated Management System (IMS), including quality, environmental, and occupational health &amp; safety documentation.
 </li>
 <li>
 Ensure proper organization, security, and traceability of documents (paper and electronic).
 </li>
 <li>
 Coordinate and maintain records of documents and drawings from internal and external sources.
 </li>
 <li>
 Interface with Etihad Rail PJSC and other stakeholders to ensure seamless documentation and correspondence management using EPFM and other EDMS platforms.
 </li>
 <li>
 Update, manage, and maintain all documents using Etihad Rail&rsquo;s Document Management System (DMS).
 </li>
 <li>
 Provide support to all staff for eSignatures via Circularo.
 </li>
 <li>
 Support internal and external audits by maintaining accurate and retrievable documentation.
 </li>
 <li>
 Participate in periodic reviews of controlled documents to ensure ongoing relevance and compliance.
 </li>
 </ul>
 
 
 Desirable qualifications, skills and experience
 
 
 
 
 Academic Qualifications:
 
 
 <ul>
 <li>
 Degree or similar preferable
 </li>
 </ul>
 
 
 Professional Qualifications:
 
 
 <ul>
 <li>
 Vocational Diploma/Certificate from a 2 year Technical course
 </li>
 </ul>
 
 
 Experience:
 
 
 <ul>
 <li>
 5 years&rsquo; experience in document control management
 </li>
 <li>
 Electronic Database Management System experience
 </li>
 </ul>
 
 
 
 
 
 Other Skills:
 
 
 <ul>
 <li>
 English at an advanced level (both written and verbal)
 </li>
 <li>
 Arabic language skills an advantage (both written and verbal)
 </li>
 <li>
 Good interpersonal skills
 </li>
 <li>
 Knowledge in use of spreadsheets, database, word processing and selected job specific software.
 </li>
 <li>
 Ability to keep clear and accurate records and reports.
 </li>
 <li>
 Ability to use computer and rapidly input data and retrieve records and information.
 </li>
 <li>
 Ability to organize work load and to manage a filing methods and management techniques
 </li>
 <li>
 Strong working knowledge of Document Control functions and processes
 </li>
 <li>
 Ability to communicate and coordinate work within an integrated multidisciplinary team
 </li>
 <li>
 Ability to take initiative and make decisions
 </li>
 <li>
 An excellent understanding of the data management require for large scale infrastructure project
 </li>
 </ul>
 
 
</div>

Sr Document Controller - UAE National

Bradman Web Technologies

Job Title: Document Controller Company: Liveserve Technologies Pvt. Ltd. Location: ChennaiAbout Us: Liveserve Technologies Pvt. Ltd. is a leading player in industrial construction and infrastructure development across South India. We are committed to delivering quality, safety and timely project execution to our clients..Position SummaryThe Document Controller is responsible for managing, organizing, and maintaining all project and company documentation in an accurate, efficient, and secure manner. This role ensures proper document control processes are followed to support project teams, management, and compliance requirements.Key Responsibilities<ul><li>Establish and maintain document control systems, procedures, and databases.</li><li>Receive, record, and distribute incoming and outgoing documents, drawings, and correspondence.</li><li>Ensure documents are filed, archived, and retrieved in line with company and project requirements.</li><li>Review documents for completeness, accuracy, and compliance with standards before distribution.</li><li>Maintain document registers and logs for tracking revisions, approvals, and version control.</li><li>Coordinate with project managers, engineers, contractors, and consultants to ensure timely submission and approval of documents.</li><li>Control access to confidential or sensitive documents, ensuring data security.</li><li>Support project audits by providing necessary documentation and records.</li><li>Generate periodic reports on document status, pending approvals, and distribution.</li><li>Provide training and support to team members on document management procedures</li></ul>Skills &amp; Competencies<ul><li>Strong knowledge of document control processes and standards.</li><li>Proficiency in document management software (e.g., Aconex, EDMS, SharePoint, Primavera, etc.).</li><li>Excellent organizational and filing skills (both electronic and hard copy).</li><li>Attention to detail and accuracy in handling documents.</li><li>Strong communication and coordination abilities.</li><li>Ability to handle sensitive and confidential information.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree/diploma in Business Administration, Engineering, Information Management, or related field.</li><li>2&ndash;5 years of experience in document control (construction, engineering, or corporate environment preferred).</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Experience with ISO standards and quality management systems is an added advantage.</li></ul>Job Type: Full-timePay: &#8377;15,000.00 - &#8377;30,000.00 per monthWork Location: In person

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