document control specialist

Jacobs

<div>
 At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.
 
 
 Your impact
 
 
 The Document Control Specialist manages the creation, receipt, review, distribution, tracking, and archival of project documentation to ensure quality, compliance, and timely information flow across multidisciplinary teams and external stakeholders. The role supports one or more projects and adheres to Jacob&rsquo;s standards, client requirements, and contractual deliverables.
 
 
 Key Responsibilities
 
 
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 Set up and maintain the project document management system including metadata, numbering, and workflows.
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 Organize and maintain project Specifications to include word processing to correct word formatting and ensure that correct revisions are in the deliverable/milestone.
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 Receive, log, quality-check, distribute, and track engineering deliverables in accordance with project procedures and schedules.
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 Manage document reviews, approvals, revisions, and version control with full audit traceability.
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 Prepare and manage transmittals and submittals to and from clients, partners, and other stakeholders as directed, track responses and due dates.
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 Enforce document control procedures, standards, and naming conventions.
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 Generate document reports that assist in managing workflow, status reports, and key performance metrics.
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 Coordinate with Engineering, Project Controls, Learning and Development, IT, Construction, Quality, and external stakeholders to resolve document issues.
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 Support project closeout, including turnover, as-built records, and final archival.
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 Provide system support and guidance to project team members.
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 OPEN TO ALL LOCATIONS NATIONWIDE***
 
 
 
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 Here's what you'll need
 
 
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 2 years of document control experience within engineering, construction, or EPC project environments.
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 Experience with electronic document management systems (e.g., Aconex, ProjectWise, Autodesk Construction Cloud/BIM 360, QuickBase, Procore, EIDA, SharePoint, or similar).
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 Strong knowledge of document control processes, revision management, Specifications, and transmittal workflows.
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 High diligence with the ability to manage large volumes of documents and competing priorities.
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 Proficiency in Microsoft Office Products
 
 
 
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 </ul>
 
 Preferred Qualifications
 
 
 
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 Experience supporting large, multidisciplinary engineering projects or joint ventures.
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 Familiarity with ISO 900
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 Exposure to BIM deliverables and model-related documentation.
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 Associate or bachelor&rsquo;s degree, or Experience in Engineering, Construction Management, or a related field, or equivalent experience.
 
 
 
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 </ul>
 Work Environment
 
 
 Office, hybrid, or remote based depending on project requirements. Occasional travel may be required. Shift may require a 3PM-11PM work schedule.
 
 
 Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision and basic life insurance, 401(k) plan, paid time off (allocated plans start date 17 days per calendar year), seven paid holidays, and caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits.
 
 
 The base salary range for this position is $40,800.00 to $71,300.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.
 
 
 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on May 08, 2026. This position will be open for at least 3 days.
 
 
 We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.
 
 
 Your application experience is important to us, and we&rsquo;re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.
</div>

Document Control Specialist (39436)

AlfanOil Group

Job SummaryWe are looking for an experienced Document Controller with a background in the Oil &amp; Gas industry to manage, organize, and control project and company documentation. The role involves ensuring accurate document flow, compliance with industry standards, and proper record-keeping for engineering, procurement, and construction (EPC) activities.Key Responsibilities<ul><li>Manage and control all project documentation (engineering, technical, commercial, and administrative)</li><li>Maintain document control systems in line with company and project requirements</li><li>Ensure proper document numbering, filing, version control, and archiving</li><li>Track document revisions, approvals, and distribution status</li><li>Coordinate with engineers, project managers, contractors, and clients regarding documentation</li><li>Ensure compliance with Oil &amp; Gas industry standards and procedures</li><li>Prepare and maintain document registers, transmittals, and logs</li><li>Support audits and ensure all documentation is audit-ready</li><li>Maintain confidentiality and security of sensitive project information</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field</li><li>Minimum 3 years of experience as a Document Controller in Oil &amp; Gas, EPC, or related industry</li><li>Strong knowledge of document control processes and procedures</li><li>Experience with EDMS (e.g., Aconex, SharePoint, Documentum, or similar)</li><li>Proficiency in MS Office (especially Excel)</li><li>Strong attention to detail and organizational skills</li><li>Good communication and coordination abilities</li></ul>Preferred Qualifications<ul><li>Experience in EPC projects or refinery/petrochemical environments</li><li>Familiarity with ISO standards (ISO 9001 or similar)</li><li>Knowledge of technical drawings and engineering documents</li><li>Experience working with international clients or contractors</li></ul>Key Skills<ul><li>Document control &amp; records management</li><li>Version control and tracking</li><li>Coordination and communication</li><li>Time management and organization</li><li>Attention to detail</li></ul>Job Type: Full-timeWork Location: In personApplication Question(s):<ul><li>Can you join immediately?</li><li>How many years of Document Controller experience do you have?</li></ul>Work Location: In person

Document Controller

ALPIN LIMITED

<div>Role Summary 
Manages project documentation and ensures proper control, tracking, and distribution.
Key Responsibilities<ul><li>
Maintain EDMS system</li><li>
Track submissions and approvals</li><li>
Ensure document compliance</li><li>
Prepare reports</li></ul>
Experience<ul><li>
5+ years</li></ul>
Skills<ul><li>
ACONEX (mandatory)</li><li>
Document control systems</li><li>
Attention to detail</li></ul></div>

Vanguard Vantage General Contracting L.L.C. - O.P.C.

Job SummaryThe Document Controller is responsible for managing, organizing, and maintaining all company and project documentation across corporate departments and construction projects.This includes drawings, submittals, contracts, correspondence, reports, specifications, HR and financial records, procurement documents, and technical documentation.The role ensures accurate filing, proper version control, timely distribution, data integrity, and compliance with company procedures, ISO standards, and ERP document management workflows.Key Responsibilities1. Corporate &amp; Project Document Management<ul><li>Maintain and control all company and project documents including architectural, civil, structural, and MEP drawings, contracts, HR files, procurement records, and financial documentation.</li><li>Implement standardized document control procedures across all departments.</li><li>Ensure strict version control, archiving of superseded documents, and traceability of revisions.</li><li>Receive, scan, index, classify, and securely store documents in both physical and electronic repositories.</li><li>Maintain master document registers, logs, and databases for corporate and project records.</li></ul>2. ERP &amp; Digital Systems Integration<ul><li>Manage document workflows within ERP and DMS platforms such as Odoo, Oracle, SAP, SharePoint, Aconex, or Procore.</li><li>Ensure correct linking of documents to ERP modules (Procurement, Contracts, HR, Finance, Projects).</li><li>Support data migration, document structuring, and digital archiving aligned with ERP implementation.</li><li>Maintain document naming conventions, coding structures, and metadata standards.</li></ul>3. Distribution, Coordination &amp; Follow-Up<ul><li>Ensure timely distribution of drawings, RFIs, submittals, contracts, and approvals to relevant stakeholders.</li><li>Coordinate with consultants, contractors, suppliers, and internal departments regarding document revisions and approvals.</li><li>Track pending submissions, approvals, and renewals to prevent operational or contractual delays.</li><li>Maintain continuous communication with site engineers, PMO, procurement, HR, and finance teams.</li></ul>4. Quality Assurance &amp; Compliance<ul><li>Ensure all documentation complies with ISO standards, company SOPs, audit requirements, and regulatory authorities.</li><li>Verify completeness, accuracy, formatting, and approval status before document release.</li><li>Support internal and external audits by providing structured and traceable documentation.</li><li>Maintain confidentiality and secure handling of sensitive corporate records.</li></ul>5. Reporting &amp; Performance Tracking<ul><li>Prepare weekly and monthly document control status reports for management.</li><li>Monitor submission deadlines, approval cycles, expiries, and compliance requirements.</li><li>Highlight bottlenecks, overdue items, and workflow risks to the PMO and executive management.</li></ul>6. Administrative &amp; Operational Support<ul><li>Assist in preparation of presentations, reports, meeting minutes, and official correspondence.</li><li>Support tendering, procurement, contract administration, and HR documentation.</li><li>Maintain structured digital filing systems and corporate knowledge repositories.</li></ul>Qualifications &amp; Skills<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Engineering, Information Management, or related field.</li><li>3&ndash;5 years&rsquo; experience in document control within construction, engineering, or contracting companies.</li><li>Strong knowledge of corporate and project document control systems.</li><li>Practical experience working with ERP systems (Odoo, Oracle, SAP) and DMS platforms (Aconex, Procore, SharePoint, etc.).</li><li>High proficiency in MS Office, especially Excel document logs and tracking sheets.</li><li>Excellent organizational ability, accuracy, and attention to detail.</li><li>Strong communication, coordination, and confidentiality handling skills.</li><li>Ability to manage large volumes of corporate and project records in fast-paced environments.</li></ul>Pay: AED4,000.00 per monthWork Location: In person

NAF CONTRACTING LLC

Key Responsibilities<ul><li>Maintain and control all project documentation, including drawings, specifications, permits, contracts, RFIs, submittals, and correspondence.</li><li>Register, track, and update incoming and outgoing documents in the document control system.</li><li>Ensure proper document numbering, revision control, and distribution procedures are followed.</li><li>Coordinate with project managers, engineers, consultants, clients, and subcontractors regarding document submissions and approvals.</li><li>Monitor document status and follow up on pending approvals and responses.</li><li>Prepare and maintain document logs, transmittals, and project filing systems.</li><li>Archive completed project documents and ensure records are properly stored for future reference.</li><li>Ensure all project documentation complies with company standards and project requirements.</li><li>Assist in the preparation of reports, project records, and handover documentation.</li><li>Maintain confidentiality and security of sensitive project information.</li><li>Support project teams with document retrieval and information management as required.</li></ul>Qualifications<ul><li>Bachelor's Degree or Diploma in Business Administration, Engineering, Construction Management, or a related field.</li><li>Minimum 2&ndash;5 years of experience as a Document Controller in the construction industry.</li><li>Proficiency in MS Office applications, especially Excel and Word.</li><li>Experience with document management systems such as Aconex, Procore, EDMS, SharePoint, or similar platforms.</li><li>Strong organizational and record-keeping skills.</li><li>Excellent communication and coordination abilities.</li><li>Ability to work under pressure and manage multiple tasks effectively.</li></ul>Job Type: PermanentWork Location: In person

Secretary / Document Controller

HanmiGlobal MENA

<div>
 HanmiGlobal Saudi is seeking a skilled
 
 Document Control Manager
 
 to manage and oversee the document control functions for our projects. The Document Control Manager will be responsible for developing and maintaining an efficient document management system ensuring all project documentation is accurately controlled, distributed, stored, and archived in compliance with company and client standards. This role involves close collaboration with project teams to facilitate effective communication and documentation flow.
 
 
 
 Key Responsibilities
 
 
 
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 Establish and maintain document control procedures and systems tailored to project requirements
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 Manage receipt, classification, distribution, and filing of all relevant project documents
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 Coordinate with internal teams, clients, subcontractors, and suppliers to ensure accurate and timely documentation
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 Maintain document registers and control logs to track status and revisions
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 Ensure compliance with quality standards, contractual obligations, and regulatory requirements
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 Supervise and train document control staff in maintaining documentation standards
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 Support audits and inspections by providing necessary documentation promptly
 
 
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 </ul>
 
 Requirements
 
 
 
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 Bachelor's degree in Business Administration, Engineering, or related discipline
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 At least 10 years' experience in document control management, preferably within construction, engineering, or infrastructure sectors
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 Proficient with document management software such as Aconex, SharePoint, or equivalents
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 Strong organizational skills with attention to detail
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 Effective communication and interpersonal skills for coordinating with diverse project teams and stakeholders
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 Experience in supervising document control personnel
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 Familiarity with project management office (PMO) and consultancy company environments is an advantage
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 </ul>
</div>

Document Control Manager

Al Ali Engineering Co.WLL

<div>
 
 Key Responsibilities:
 
 <ul>
 <li>
 Manage and maintain all company and project-related documents.
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 Ensure proper filing, recording, and tracking of incoming and outgoing documents.
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 Maintain document control registers and logs.
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 Coordinate with departments, consultants, and subcontractors regarding document submissions and approvals.
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 Ensure all documents are updated, accurate, and easily accessible.
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 Prepare reports and assist in administrative documentation tasks.
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 Handle confidential documents with integrity and professionalism.
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 Follow company document control procedures and standards.
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 </ul>
 
 Requirements:
 
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 Minimum 5 years of experience as a Document Controller.
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 Experience in construction or engineering companies is preferred.
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 Proficient in MS Office and document management systems.
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 Good communication and coordination skills.
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 Strong organizational and time management abilities.
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 Must be fluent in
 
 Tagalog and English
 
 .
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 Ability to work under pressure and meet deadlines.
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 </ul>
 
 
</div>

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