document control specialist

EGEC Qatar

Job Summary:We are seeking a Document Control specialist to manage project documentation, maintain document control systems, and ensure proper document management procedures for development and infrastructure projects. This role operates on a call-off consultancy basis, providing document management services across multiple projects as needed.Key Responsibilities:<ul><li>Establish and maintain document control systems and procedures</li><li>Manage project documentation throughout project lifecycle</li><li>Ensure document version control and distribution</li><li>Maintain document registers and tracking systems</li><li>Support project teams with document management requirements</li><li>Ensure compliance with document control standards</li><li>Prepare document control reports and metrics</li></ul>Required Qualifications:<ul><li>University degree in Business Administration, Project Management, Information Management, or related field from a recognized institution</li><li>Minimum 10 years of professional experience in document control and management</li><li>Strong knowledge of document management systems and procedures</li><li>Proficiency in document management software and tools</li><li>Excellent organizational and attention to detail skills</li></ul>Preferred Experience:<ul><li>Infrastructure development projects</li><li>Buildings and construction sector experience</li><li>Humanitarian and emergency response</li><li>Fit-out and rehabilitation projects</li><li>Development projects in economic, health, and education sectors</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Please select your sector exposure from: Infrastructure, Buildings, Humanitarian &amp; Emergency Response, Fit-out &amp; Rehabilitation, Development Projects </li><li> Confirm your bilingual proficiency level in English + Arabic </li><li>Do you consent to include your CV in a client tender submission?</li><li>What is your ability to join?</li><li>What is your current salary?</li><li>What is your expected&nbsp;salary?</li></ul>Experience:<ul><li>Document Control specialist : 10 years (Required)</li></ul>

Document Control specialist

Cornerstone Concilium, Inc.

<div>Major Duties and Responsibilities
<ul><li>Support capital and non-capital projects by applying appropriate and proper electronic document archiving procedures;</li>
<li>Create and maintain projects files;</li>
<li>Follow the WMATA file naming convention;</li>
<li>Assist WMATA and consultant staff in retrieving needed documents from electronic file archives;</li>
<li>Perform quality control checks to ensure that digital files are:
<ul><li>Complete,</li>
<li>Legible,</li>
<li>Correctly oriented,</li>
<li>Named consistently with the WMATA file naming convention, and</li>
<li>Archived consistently with the WMATA file directory structure convention.</li>
</ul></li><li>Scan hard copies of historical documents into a digital format and save the scanned files in the appropriate digital folder, in accordance with the digital file structure provided by WMATA;</li>
<li>Take the lead on maintaining records for as-built drawings, design drawings, standard drawings, as- is drawings, and contract close out documents in accordance with the policies and procedures set forth by the Infrastructure (INFR) Department;</li>
<li>Coordinate with the project team, contractors, consultants, and Digital Modernization department to support the project close out process and assist with document onboarding from the Project Management Software System (PMSS) to the final WMATA repository; and</li>
<li>Perform additional assignments as directed by the WMATA Task Manager.</li>
</ul>
Background and Experience Required
<ul><li>Bachelor&rsquo;s degree in engineering or related field; in lieu of a bachelor&rsquo;s degree, three (3) years of progressive work experience in a related field (i.e., architecture, engineering, or construction management), in addition to experience listed below, will be considered;</li>
<li>A minimum of three (3) years of experience working with construction, record or document management, project administrative records-submittals, correspondence, RFIs, etc.;</li>
<li>Experience in Construction Management Applications (i.e., Procore, Prolog);</li>
<li>Experience working with documents, hard copy and digital, and file management;</li>
<li>Extensive experience with all Microsoft Office applications;</li>
<li>Strong organizational skills;</li>
<li>Experience performing quality control checks; and</li>
<li>Ability to clearly and professionally communicate both verbally and written.</li>
</ul>
Preferred Qualifications
<ul><li>Experience working with secure contract documents, reports, and plans for infrastructure that may be classified as sensitive information;</li>
<li>Familiarity with preparing operational procedures; and</li>
<li>Experience working with eBuilder, Procore, or similar applications</li>
</ul>
Salary Range: $65,599 to $87,868 YR</div>

Document Control Specialist- WMATA

Qatar Museum Authority

<div><div><div>Key Accountabilities:</div><div><div> 

Role purpose:

The Archive Specialist is responsible for establishing and maintaining comprehensive document management systems across all Lusail Museum departments. This role develops and implements protocols for organizing, preserving, and providing access to architectural documentation, exhibition design materials, research outputs, curatorial content, and other critical information assets.

Working across departments, the specialist ensures efficient information flow between museum teams, architectural partners, and external stakeholders by refining standardized filing structures, naming conventions, and retrieval systems. The role incorporates innovative digital tools, including AI applications, to enhance searchability, analysis, and accessibility of information while supporting the development of the museum's Digital Library. The Archive Specialist plays a crucial role in navigating complex information environments and creating unified approaches to document management that maintain institutional memory and operational efficiency. 


Information Architecture Management
<ul>
<li>Develop, maintain, and refine document management frameworks in SharePoint and other platforms across all museum departments</li>
<li>Enhance and adapt existing filing structures, metadata schemas, and naming conventions to improve document retrieval and version control</li>
<li>Establish and manage permissions architecture to ensure appropriate access levels for different user groups and sensitive content</li>
<li>Implement and monitor document retention, archiving, and disposal protocols</li>
<li>Research and integrate AI tools to enhance document categorization, search capabilities, and information analysis</li>
</ul>
Project Documentation Coordination
<ul>
<li>Organize and manage architectural drawings, specifications, and design documents from architects, designers, engineers, and other providers</li>
<li>Support standardization of exhibition design documentation and development materials</li>
<li>Maintain comprehensive records of project decisions, meeting notes, and key communications</li>
<li>Assist team members in locating and accessing critical documentation when needed</li>
<li>Navigate and coordinate information between different documentation systems maintained by various project partners and stakeholders</li>
</ul>
Cross-Departmental Information Support
<ul>
<li>Work collaboratively with Curatorial, Exhibitions, Collections, Learning and Outreach, Administration, Director's Office, and Lusail Institute teams to align information management practices</li>
<li>Support the development and organization of the Digital Library, ensuring proper cataloging and accessibility of research materials</li>
<li>Develop systems for organizing research outputs and findings across all museum departments</li>
<li>Facilitate information sharing between departments through effective document organization and access
</li><li>Create unified approaches to document management that respect departmental needs while maintaining institutional consistency</li>
</ul>
Digital Systems &amp; Standards Implementation
<ul>
<li>Administer and optimize SharePoint environment, including site collections, libraries, and information architecture</li>
<li>Implement technical solutions for document versioning, co-authoring, and workflow automation</li>
<li>Monitor compliance with established naming conventions and filing standards</li>
<li>Develop quick-reference guides and documentation aids for consistent implementation</li>
<li>Provide guidance to team members on document management best practices</li>
<li>Support knowledge transfer and information continuity throughout the museum's development</li>
</ul>
Communication
<ul><li>Excellent communication skills with ability to coordinate information management practices across all museum departments
</li><li>Effective collaboration with museum teams to develop unified approaches to document organization while respecting departmental needs
</li><li>Ability to navigate information systems maintained by different project partners, including project management teams, engineering consultants, vendors, and local authorities</li>
<li>Skill in translating external documentation structures into formats and organization systems that align with internal museum requirements
</li><li>Clear documentation of processes, protocols, and systems for institutional reference</li></ul> 

</div></div></div><div><div>
Qualifications/Requirements:</div><div><div><ul><li>Bachelor&rsquo;s degree in library science, Information Management, Records Management, Digital Humanities, or related field</li><li>Master's degree in relevant field is an advantage but not required</li><li>Certification in document management, digital archiving, or information systems is beneficial</li><li>Minimum of 9 years&rsquo; experience in records management, document control, or digital archiving</li><li>Demonstrated experience implementing and managing document management systems</li><li>Experience with documentation management administration and architecture, including permissions</li><li>Previous work in a project-based environment with multiple stakeholders</li><li>Experience in cultural institutions, architectural firms, or project management environments is beneficial</li><li>In-depth understanding of document management principles and best practices</li><li>Knowledge of access control systems and permissions architecture for information security</li><li>Familiarity with digital preservation techniques and file management systems</li><li>Understanding of metadata standards and information organization frameworks</li><li>Awareness of emerging technologies in information management, including AI applications</li><li>Advanced proficiency with SharePoint administration or similar online document systems and Microsoft Office suite</li><li>Strong organizational abilities with exceptional attention to detail</li><li>Technical aptitude for configuring system permissions and access</li><li>Experience with database management and search optimization</li><li>Problem-solving aptitude for addressing information management challenges</li><li>Ability to work methodically while managing multiple priorities</li><li>Fluent in English; proficiency in Arabic is an asset</li></ul></div></div></div></div>

Archive Specialist

Tata Electronics

<div>
 
 
 Job Title: Document Controller
 
 
 
 
 Location:
 
 Dholera, Gujarat
 
 
 
 Department:
 
 Facilities
 
 
 
 
 
 
 About the Business
 
 
 
 Tata Electronics Pvt. Ltd. is a prominent global player in the electronics manufacturing industry, with fast-emerging capabilities in Electronics Manufacturing Services, Semiconductor Assembly &amp; Test, Semiconductor Foundry, and Design Services. Established in 2020 as a greenfield venture of the Tata Group, the company aims to serve global customers through integrated offerings across a trusted electronics and semiconductor value chain. With a rapidly growing workforce, the company currently employs over 65,000 people and has significant operations in Gujarat, Assam, Tamil Nadu, and Karnataka, India. Tata Electronics is committed to creating a socioeconomic footprint by employing many women in its workforce and actively supporting local communities through initiatives in environment, education, healthcare, sports and livelihood.
 
 
 
 
 
 
 Position Overview
 
 
 
 We are seeking an experienced Document Controller with a strong background in the semiconductor industry, specifically in
 
 greenfield factory setup
 
 prior to construction start. The ideal candidate will be responsible for establishing project standards and managing the document control system to ensure compliance, accuracy, and timely distribution of all project documentation during the construction and execution phases.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Document Control System Setup
 
 
 <ul>
 <li>
 Develop and implement a robust document control framework aligned with semiconductor industry standards and project requirements.
 </li>
 <li>
 Configure and manage Electronic Document Management Systems (EDMS) such as EIDA, Aconex, Procore, or similar platforms.
 </li>
 <li>
 Manage, control, and maintain all project documentation (engineering drawings, specifications, contracts RFIs, submittals, permits, etc.)
 </li>
 <li>
 Define document numbering, naming conventions, workflows, and metadata standard and ensuring the required standards are implemented and adhered too.
 </li>
 </ul>
 
 
 Pre-Construction Documentation Management
 
 
 <ul>
 <li>
 Control and track all design deliverables, specifications, vendor documents, and regulatory submissions.
 </li>
 <li>
 Ensure timely receipt, review, and distribution of engineering drawings, process flow diagrams, and cleanroom specifications.
 </li>
 <li>
 Maintain accurate records of revisions and approvals for all controlled documents.
 </li>
 </ul>
 
 
 Compliance &amp; Quality Assurance
 
 
 <ul>
 <li>
 Ensure adherence to ISO standards, semiconductor industry best practices, and local regulatory requirements.
 </li>
 <li>
 Conduct regular audits of document control processes and provide corrective actions where necessary.
 </li>
 </ul>
 
 
 Stakeholder Coordination
 
 
 <ul>
 <li>
 Act as the primary point of contact for document-related queries between engineering, procurement, construction, and external vendors.
 </li>
 <li>
 Liaise with stakeholders and vendors to track document submissions and approvals
 </li>
 <li>
 Support project teams in document retrieval, submission, and version control.
 </li>
 </ul>
 
 
 Reporting &amp; Metrics
 
 
 <ul>
 <li>
 Generate systematic reports on document status, outstanding actions, and compliance metrics.
 </li>
 <li>
 Monitor KPIs related to document turnaround times and accuracy.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 
 Education:
 
 Bachelor's degree in engineering, Project Management, Business Administration, Information Management, or related field.
 </li>
 <li>
 
 Experience:
 
 Minimum 5+ years in semiconductor or high-tech manufacturing projects, with at least 3 years in Document Control.
 </li>
 <li>
 Proven experience in greenfield factory setup and pre-construction phases.
 </li>
 </ul>
 
 
 
 
 
 Technical Skills:
 
 
 <ul>
 <li>
 Proficiency in EDMS platforms (EIDA, Aconex, Procore, SharePoint, etc.).
 </li>
 <li>
 Strong understanding of semiconductor facility design documentation (cleanroom layouts, process utilities, tool installation drawings).
 </li>
 </ul>
 
 
 
 
 
 Soft Skills:
 
 
 <ul>
 <li>
 Excellent organizational and communication skills.
 </li>
 <li>
 Ability to work under tight deadlines in a fast-paced, multi-disciplinary environment.
 </li>
 </ul>
 
 
 
 
 
 Preferred Certifications
 
 
 <ul>
 <li>
 ISO 9001 Document Control Certification
 </li>
 <li>
 EDMS Platform Certification (e.g., Aconex Certified Professional or similar)
 </li>
 </ul>
 
 
</div>

Document Controller

Dar Al Riyadh

<div>Responsibilities:
<ul><li>Manage and control all project documents and drawings in accordance with project requirements.
</li><li>Create, update, and maintain document control procedures and systems to ensure efficient document management.
</li><li>Coordinate with project team members to ensure timely and accurate documentation flow.
</li><li>Monitor and track project documentation to ensure compliance with project standards and requirements.
</li><li>Manage document revisions, version control, and distribution to appropriate parties.
</li><li>Ensure all project documents are stored and archived properly for easy retrieval and reference.
</li><li>Provide support to project teams in accessing and retrieving project documents as needed.
</li><li>Conduct regular audits to ensure document control processes are being followed correctly.
</li><li>Collaborate with external stakeholders to exchange project-related documents.
</li><li>Utilize Aconex or similar document control software effectively to manage project documentation.
</li><li>Collaborate with the project team to ensure that all documentation complies with project specifications, industry standards, and regulations.
</li><li>Facilitate the review and approval process for all project documents, ensuring proper sign-off procedures are followed.
</li><li>Assist in the preparation of project progress reports by providing accurate and up-to-date document control information.
</li><li>Coordinate document transmittals to subcontractors, clients, and other stakeholders as per project requirements.
</li><li>Facilitate the identification and resolution of document control issues and discrepancies in a timely manner.
</li><li>Support quality assurance processes by maintaining accurate records of all project-related documents.
</li><li>Assist in the preparation of project closeout documentation, ensuring all relevant records are properly archived and handed over to the client.
</li><li>Provide training and guidance to project team members on document control procedures and systems.
</li><li>Participate in project meetings to provide updates on document control activities and address any related queries.
</li><li>Stay updated on industry best practices and advancements in document control technologies to continually improve processes and efficiency.
</li></ul>Essential Requirements:
<ul><li>Bachelor's degree in a relevant field.
</li><li>Proven experience as a Document Controller in construction projects for at least 08 years.
</li><li>Proficiency in document control procedures, systems, and standards.
</li><li>Experience working with Aconex or similar document control software.
</li><li>Strong attention to detail and organizational skills.
</li><li>Excellent communication and interpersonal abilities.
</li><li>Ability to work effectively in a fast-paced construction environment.
</li><li>Knowledge of construction project management processes.
</li><li>Strong problem-solving skills and ability to work independently.
</li><li>Certification in document control or related field is a plus.</li></ul></div>

Ajlan & Bros Holding

<div>
 
 A Document Controller is responsible for managing and maintaining an organization&rsquo;s documents, ensuring accuracy, accessibility, and compliance with organizational standards and legal regulations. Below is a typical job description for a Document Controller:
 
 
 
 
 
 Job Purpose:
 
 
 
 
 
 To oversee document management processes within the organization, ensuring that all project and operational documents are accurately maintained, accessible, and compliant with relevant standards and regulations.
 
 
 
 
 
 Key Responsibilities:
 
 
 1. Document Management:
 
 
 &bull; Create, maintain, and update document control systems, including electronic databases.
 
 
 &bull; Ensure proper filing, archiving, and retrieval of documents.
 
 
 &bull; Maintain version control for all project-related documents, including drawings, contracts, and specifications.
 
 
 2. Compliance:
 
 
 &bull; Ensure all documents comply with company policies, industry standards, and legal requirements.
 
 
 &bull; Conduct audits of document control procedures to ensure accuracy and compliance.
 
 
 3. Communication:
 
 
 &bull; Coordinate with team members, clients, and vendors to manage the flow of documents.
 
 
 &bull; Distribute documents as required, ensuring timely communication of updates and changes.
 
 
 4. Support:
 
 
 &bull; Assist in the preparation of reports, presentations, and other materials as needed.
 
 
 &bull; Train staff on document control processes and systems.
 
 
 5. Monitoring:
 
 
 &bull; Track document review and approval statuses to ensure deadlines are met.
 
 
 &bull; Monitor the use of documents to prevent unauthorized access or editing.
 
 
 
 
 
 Skills and Qualifications:
 
 
 &bull; Strong organizational and time-management skills.
 
 
 &bull; Proficiency in document management software (e.g., SharePoint, Aconex, or other ERP systems).
 
 
 &bull; Attention to detail and accuracy.
 
 
 &bull; Excellent communication skills, both written and verbal,
 
 in both English &amp; Arabic
 
 
 
 &bull; Familiarity with document control standards (ISO 9001, etc.) is a plus.
 
 
 &bull; Ability to work independently and as part of a team.
 
 
 
 
 
 Education and Experience:
 
 
 &bull; Education: High school diploma or equivalent; a degree in business administration, project management, or a related field is preferred.
 
 
 &bull; Experience: 2&ndash;5 years of experience in a similar role
 
 
 
 
 
 Key Performance Indicators (KPIs):
 
 
 &bull; Timely and accurate filing and retrieval of documents.
 
 
 &bull; Compliance with document management standards and regulations.
 
 
 &bull; Minimal errors in document version control and recording meeting minutes.
 
 
 &bull; Successful internal and external audits of document management processes.
 
 
 
 
 
 This description can be tailored based on the specific requirements of the organization or industry.
 
</div>

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