document control specialist

Global Engineering Services

Job description:Location: Gulberg III, Lahore Shift: Night Shift | Monday to Friday | 9:00 PM &ndash; 6:00 AMJob Overview:We are looking for a highly organized and detail-oriented Document Control &amp; Data Management Specialist to join our team in the electronics manufacturing industry. This role ensures the accurate management, tracking, and archiving of engineering and production documents in accordance with company standards, industry regulations, and quality management systems (QMS).Key Responsibilities:1. Document Control<ul><li>Maintain and archive documentation from Program Management, Engineering, Quality, Materials, and Process Engineering departments, including:</li><li>Formatted and raw BOMs</li><li>Gerber, BRD, and Step files</li><li>PDF drawings, SOPs, work instructions, forms</li><li>Document control lists, product codes, customer prefixes</li><li>Supplier/vendor information and manufacturer datasheets</li><li>Link datasheets for existing and new parts, maintaining historical archives for all down-revision documents.</li><li>Ensure accurate classification, version control, and accessibility of all documents.</li><li>Distribute controlled documents to appropriate stakeholders while adhering to document lifecycle procedures.</li></ul>2. Data Management<ul><li>Manage the entry, storage, and retrieval of design data, BOMs, and part numbers in the company&rsquo;s systems.</li><li>Ensure data accuracy, consistency, and integrity across platforms.</li><li>Implement and maintain proper backup and archiving practices for long-term data preservation.</li><li>Support Process Engineering by verifying build files, ensuring:</li><li>Complete BOMs with internal part numbers, quantities, designators, and MPNs</li><li>Valid Gerber files with correct artwork layers (paste, mask, silkscreen)</li><li>PCB/panel drawings with dimensions and fiducials</li><li>XY.txt files with correct coordinate data and orientation</li><li>Assembly PDFs with polarity and reference designators</li></ul>3. Compliance &amp; Audit Support<ul><li>Ensure adherence to internal policies and industry standards (ISO, RoHS, IPC, etc.).</li><li>Maintain document trails and logs required for internal and external audits.</li><li>Contribute to documentation of QMS-compliant control procedures.</li></ul>4. Cross-Functional Collaboration<ul><li>Coordinate with relevant departments to fulfill documentation and data needs.</li><li>Provide training and guidance to team members on document management tools and best practices.</li></ul>Qualifications:Education:<ul><li>Bachelor's degree in Information Management, Business Administration, or a related field (preferred)</li></ul>Experience:<ul><li>2+ years of experience in document control/data management, preferably in electronics manufacturing</li><li>Experience with technical documentation, ECOs, and BOM handling</li></ul>Skills:<ul><li>Strong knowledge of document management tools and Microsoft Office (Excel, Word, PowerPoint)</li><li>Exceptional organizational skills, attention to detail, and accuracy</li><li>Familiarity with QMS, ISO standards, and data compliance requirements</li></ul>Preferred:<ul><li>Understanding of ISO 9001 / ISO 13485</li><li>Basic electronics terminology and manufacturing process knowledge</li></ul>Salary: Market competitive with incentives like health &amp; life insurance, PF, EOBI, Mobile &amp; internet allowance and an annual bonus.This is a full-time, on-site, night-shift position based in Gulberg III, Lahore. Working Hours: Monday to Friday, 9:00 PM to 6:00 AM.Job Type: Full-timeLocation:<ul><li>Lahore (Preferred)</li></ul>Work Location: In person

Document Control Specialist (Night Shift)

ELSEWEDY ELECTRIC

<div>
 &middot; Manage and develop a pool of Document Controllers (including Supervisors Document Controllers, Senior Document Controllers &amp; Document Controllers) in the projects for the effective implementation of project Document/ Drawing Control procedure.
 
 &middot; Evaluate the current Document Control work processes, and suggest process improvements/ development of new processes as required, in coordination with the Project Manager and Functional Department Head.
 
 &middot; Conduct training as required and provide coaching for document controllers and project staff, to ensure that the document control processes are fully understood within the project.
 
 &middot; Lead the resolution of all document control problems and issues.
 
 &middot; Manage a high volume of documents/ drawings effectively and ensure the smooth running of document control activities in the cost center/ project.
 
 &middot; Ensure that the required number of Document Controllers are available in the cost center/ project.
 
 &middot; Effectively monitor the implementation of Document/ Drawing Control procedure on a regular basis.
 
 &middot; Ensure that controlled copies of latest approved documents and drawings are distributed to the appropriate staff, subcontractors and suppliers as applicable.
 
 &middot; Maintain updated records of all approved documents and drawings and their distribution in a Document/ Drawing register &amp; the Electronic Document Management System, as applicable.
 
 &middot; Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
 
 &middot; Participate in establishing document numbering system for the new project early stage.
</div>

Document Control Senior Specialist

Zutari

<div>
 
 Description
 
 
 
 
 Zutari: Co-Creating an Engineered Impact
 
 
 
 Zutari is a management-owned engineering and advisory firm with over 90 years of excellence in delivering innovative, human-centred solutions. Trusted by governments, private sector clients, and communities across the Middle East and Africa.
 
 
 Our mission is to co-create sustainable engineering solutions that improve lives and shape resilient infrastructure for future generations. At Zutari, we celebrate diversity, foster inclusion, and believe that collaboration is the cornerstone of impactful engineering
 
 
 
 Who We Are Looking For
 
 
 
 We seek passionate, purpose-driven individuals with a collaborative mindset and a commitment to excellence. You are proactive, agile, and thrive in a fast-paced, multicultural environment. You are motivated by impact and possess a natural ability to connect with others to drive progress and co-create value.
 
 
 
 About The Role
 
 
 
 This is a site-based position that requires full-time presence on project location(s), working closely with multidisciplinary project teams to ensure effective document control and smooth communication flow.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Establish and manage project-specific Document Management Systems (DMS) in accordance with client and project requirements.
 </li>
 <li>
 Develop, document, and communicate the document control plan to project stakeholders.
 </li>
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 Ensure full compliance with document control standards and governance.
 </li>
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 Support team members by guiding them through document control procedures and best practices.
 </li>
 <li>
 Train users and provide ongoing support for Electronic Document Management Systems (EDMS).
 </li>
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 Ensure consistent document formatting, numbering, revision control, and workflow tracking.
 </li>
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 Coordinate document distribution, reviews, and approvals internally and externally.
 </li>
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 Maintain up-to-date document registers and ensure traceability through electronic audit trails.
 </li>
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 Monitor contractor, vendor, and supplier documentation and maintain accurate records.
 </li>
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 Prepare regular reports on documentation status and project deliverables.
 </li>
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 Support project closeout by preparing high-quality handover documentation.
 </li>
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 Manage drawing issuance and assist with quality audits and compliance checks.
 </li>
 <li>
 Uphold document integrity and version control under tight timelines and shifting priorities.
 
 
 
 </li>
 </ul>
 
 Minimum Qualifications &amp; Experience
 
 
 
 <ul>
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 Minimum 2 years of experience in a Document Control role within the Engineering, Construction, or Infrastructure sectors.
 </li>
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 Strong command of English (written and verbal) is essential.
 </li>
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 Solid understanding of project and document control principles and systems.
 </li>
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 Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
 </li>
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 Prior exposure to EDMS platforms (e.g. Aconex, ProjectWise, Key360, etc.) is highly desirable.
 </li>
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 Willingness and ability to work on-site full time, based at the project location
 
 
 
 </li>
 </ul>
 
 Desirable Qualifications
 
 
 
 <ul>
 <li>
 Degree in Business Administration, Project Management, or related field.
 </li>
 <li>
 Previous experience in administrative, data entry, or document coordination roles.
 </li>
 <li>
 Knowledge of document control practices in large-scale infrastructure or engineering consultancy environments.
 
 
 
 </li>
 </ul>
 
 Key Competencies &amp; Attributes
 
 
 
 <ul>
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 Strong organizational skills and attention to detail, with the ability to multitask across projects.
 </li>
 <li>
 Team-oriented with excellent interpersonal and communication skills.
 </li>
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 Self-motivated, accountable, and capable of working independently.
 </li>
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 Solution-focused and analytical thinker with a proactive approach to challenges.
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 Able to communicate effectively with technical and non-technical stakeholders.
 </li>
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 Demonstrates cultural sensitivity and adaptability in a diverse workplace.
 </li>
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 Commitment to workplace safety and continuous improvement.
 
 
 
 </li>
 </ul>
 
 
 We believe that a diverse workforce is key to our business success. We seek the best people for our jobs based on their skills, qualifications, and experience. We embrace the principle of equal opportunity in employment, and we work towards eliminating all forms of unlawful discrimination in our employment practices.
 
 
</div>

Document Controller

JASARA PMC

JASARA PMC, a joint venture between Public Investment Fund, Jacobs, and Saudi Aramco, is seeking a Document Control Manager to join their team. As a key member of the team, the Document Control Manager will be responsible for ensuring the timely and accurate dissemination, recording, and tracking of various project-related documents in compliance with applicable company policies, procedures, and standards. This role will require a high degree of collaboration with internal and external stakeholders, and strong attention to detail to ensure documentation accuracy and completeness.
 
Responsibilities: 
<ul>
<li>Develop and maintain project document control procedures and related systems to ensure project records are accurate, complete, and properly controlled.</li>
<li>Manage the document control process from project initiation to close-out, including the uploading, tracking, and maintenance of project documents and correspondence in the document control system.</li>
<li>Ensure compliance with all applicable project document control policies, procedures, and standards, and identify and implement improvements as needed.</li>
<li>Communicate effectively with project managers and project teams to ensure project documentation is submitted on time and in accordance with project requirements.</li>
<li>Facilitate communication between project stakeholders to ensure alignment on document control processes and requirements.</li>
<li>Perform regular audits of the document control system to ensure data integrity and accuracy.</li>
<li>Support project teams with ad hoc document control-related tasks as needed.</li>
</ul>
Requirements: 
<ul>
<li>Bachelor's degree in engineering, construction, or related field.</li>
<li>Preferably Saudi Nationals</li>
<li>At least 7 years of experience in document control management in the civil engineering industry.</li>
<li>Solid understanding of document management best practices and standards.</li>
<li>Excellent communication and interpersonal skills, with the ability to work effectively in a team environment.</li>
<li>Proficiency in document management software (e.g., Aconex, Procore, etc.) and Microsoft Office.</li>
<li>Strong attention to detail and accuracy.</li>
<li>Ability to manage multiple priorities and meet strict deadlines.</li>
</ul>

Document Control Manager

Subsea7

<div>
 
 What will you be doing?
 
 
 
 
 Overview Of Role
 
 
 
 Subsea7 is hiring a Document Controller to manage project technical/supplier documentation. He/she is responsible for documents format check and ensures that the project documentation respect the project format.
 
 
 The Document Controller setup the document process within the project and ensures that the documentation flow is tracked and happens smoothly. He/she provides information to the project team regarding the document status. In addition to that, assembles the final documentation according to the structure which is given to him/her. He/she is also responsible to archive the project technical documentation.
 
 
 All personnel are expected to contribute to creating a positive HSEQ culture within Subsea 7 and ensure familiarity with and adherence to local HSEQ codes and practices.
 
 
 
 Specific Key Responsibilities &amp; Activities
 
 
 
 <ul>
 <li>
 Setup the documentation process and issue the Project Document Control Procedure
 </li>
 <li>
 Setup the Electronic Document Management System (EDMS)
 </li>
 <li>
 Cooperate with Engineering and Planning disciplines to fill document numbers and format information in the Master Document Register (MDR). Ensure that all documents are referenced
 </li>
 <li>
 Cooperate with SCM to fill document numbers and format information in the Suppliers Document Registers (SDR). Ensure that all documents are referenced
 </li>
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 Present the document process and format at supplier Kick-Off Meetings
 </li>
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 Control and correct documents format
 </li>
 <li>
 Check and update metadata in the EDMS
 </li>
 <li>
 Ensure that updated documents are available for project team
 </li>
 <li>
 Ensure that process given in the project Document Control Procedure is respected
 </li>
 <li>
 Dispatch documents for internal review or approval and follow-up internal flow
 </li>
 <li>
 Issue officially documents to external stakeholders and track transmissions
 </li>
 <li>
 Receipt, track and dispatch official return comments
 </li>
 <li>
 Reforecast document issue dates in liaison with Engineering and Planning disciplines
 </li>
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 Create and issue status reports to project team and to client
 </li>
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 Compile Final Documentation according index established by project
 </li>
 <li>
 Archive project documentation (hard and electronic copies)
 </li>
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 At project end, produce and present to the Document Control department a Lessons Learnt
 </li>
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 Preferably with understanding and exposure to Saudi Aramco document control process
 
 
 </li>
 </ul>
 
 What experience would we like you to have?
 
 
 
 
 PERSON SPECIFICATION
 
 
 
 <ul>
 <li>
 Fluent in english
 </li>
 <li>
 MS Word, Excel and Adobe Acrobat software skills
 </li>
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 Good comprehension of documentation flow and process
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 <li>
 Minimum 5 years of experience in Oil &amp; Gas Industry
 </li>
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 Minimum 3 years of experience in ARAMCO projects
 </li>
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 Knowledge of documentation planning
 </li>
 <li>
 A knowledge of one or several EDMS would be appreciated
 
 
 </li>
 </ul>
</div>

Career Maker

Document Controller (3 Roles) Location: Saudi Arabia Industry: Real Estate / Construction Salary: Up to SAR 15,000 Arabic speakers PreferredKey Responsibilities:<ul><li>Manage, organize, and maintain all project-related documents (contracts, drawings, reports, correspondence).</li><li>Ensure accurate filing, tracking, and easy retrieval of project documentation in Arabic and English.</li><li>Implement document control procedures in compliance with company and project standards.</li><li>Coordinate with project managers, engineers, and stakeholders to ensure timely document flow.</li><li>Prepare periodic reports, logs, and ensure confidentiality of sensitive information.</li></ul>Job Type: Full-timePay: &#65020;12,000.00 - &#65020;15,000.00 per month

VGA Holdings

We are seeking a detail-oriented and organized Document Controller to join our team. In this role, you will be responsible for managing and maintaining a comprehensive system for all project-related documentation. You will ensure the accuracy, quality, and integrity of our documents while maintaining strict control over their distribution and accessibility.Key Responsibilities<ul><li>File Maintenance and Organization: Maintain and organize all project documents and files, both physical and electronic, ensuring they are easily retrievable and stored in a logical, structured manner.</li><li>Document Tracking: Monitor the status of all documents, tracking their location and progress throughout the workflow, and providing real-time updates to project teams.</li><li>Information Management: Manage the flow of controlled documents, ensuring all revisions, approvals, and distributions are recorded accurately and efficiently.</li><li>Compliance and Audits: Ensure all documentation practices comply with company standards and regulatory requirements. Assist in preparing for and conducting internal and external audits.</li><li>Software Proficiency: Utilize document control software and other digital tools to manage and track documents effectively.</li><li>Team Collaboration: Work closely with project managers, engineers, and other team members to ensure all documentation needs are met in a timely manner.</li></ul>Qualifications<ul><li>Experience: A minimum of 2 years of proven experience in a document control or similar administrative role.</li><li>Skills: Strong organizational and time-management skills with meticulous attention to detail.</li><li>Technical Proficiency: Must be tech-savvy and proficient in using document management systems, Microsoft Office Suite, and other relevant software.</li><li>Communication: Excellent verbal and written communication skills.</li><li>Problem-Solving: Proactive and capable of working independently to solve problems and improve document control processes.</li></ul>Job Type: Full-time

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