document control supervisor

Itqan

A Secretary/ Document controller is required for an Engineering ConsultancyIMMEDIATE JOINERS ONLY CAN APPLY.- Familiar with Engineering/Construction workflow.- Able to maintain a proper LOG in excel sheet including hyperlinks, etc&hellip;- Organize and archive documents, fulfil document retrieval request and Ensure that all format/templates used in the project are in conformance with the company standard and Assist the project team as the need arises.- Prepare, operate and update Document Control Procedures in line with the Company&rsquo;s Document Management System.- Able to control the document numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments.- Work in strict co-operation with the Project team / group to ensure project progress integration.- Ensure all templates created by the department are used within the department &amp; with other companies working in the projects.Qualification:- Preferably, can join immediately.- Document Management and Documentation skills- Having a good Microsoft Office (Word, Excel etc.) knowledge is a must.- Ability to communicate both verbally and in writing- At least 2 years of similar work experience.- Must have experience in working in Engineering Consultancy or Development companiesJob Type: Full-timePay: AED5,000.00 - AED7,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>Do you have a previous experience in an Engineering Consultancy?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Document Controlling: 2 years (Preferred)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>

Secretary / Document Controller

Venture Gulf Engineering W.L.L

Job Summary: We are seeking a highly organized and detail-oriented Document Controller who is fluent in Arabic and English to manage, organize, and maintain company and project documentation. The candidate will ensure proper document control procedures are followed and support project teams by maintaining accurate records.Key Responsibilities:<ul><li>Manage and maintain all project and company documents (electronic and hard copies).</li><li>Ensure documents are properly filed, categorized, and easily accessible.</li><li>Control document numbering, revisions, and version tracking.</li><li>Distribute incoming and outgoing documents to relevant departments and stakeholders.</li><li>Maintain document registers, logs, and tracking systems.</li><li>Ensure compliance with company document control procedures and standards.</li><li>Coordinate with project managers, engineers, and administrative teams for document submissions.</li><li>Translate or assist with documents when required (Arabic &harr; English).</li><li>Maintain confidentiality and security of sensitive documents.</li></ul>Requirements:<ul><li>Fluent in Arabic and English (speaking and writing).</li><li>Bachelor&rsquo;s degree or Diploma in Business Administration or a related field.</li><li>2&ndash;5 years of experience as a Document Controller or similar role.</li><li>Strong knowledge of document management systems and procedures.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook).</li><li>Strong organizational, communication, and time-management skills.</li><li>Ability to work under pressure and meet deadlines.</li></ul>Ready to Join ImmediatelyJob Type: Full-timePay: QAR4,000.00 - QAR5,000.00 per monthWork Location: In person

Document Controller (Arabic & English Speaking)

Abu Dhabi Airports Company

<div>The Senior Manager &ndash; Document Control is responsible for leadership and project management of Document Control, Records, Retention, and Archive Storage for documents under capital development projects for the five airports within the Emirate of Abu Dhabi, and potentially other UAE airports such as Fujairah International Airport. The role ensures the development, management, maintenance, and continuous improvement of document control practices across the CP&amp;C division and Abu Dhabi Airports, in compliance with national and international laws, rules, and regulations. 
Responsibilities
<ul><li>Develop and maintain Document Control practices to ensure all projects and corporate documentation comply with national and international regulations.
</li><li>Oversee department adherence to laws, rules, regulations, and standards in managing projects and corporate documents.
</li><li>Ensure execution of department policies and procedures for Document Control and Archiving Management.
</li><li>Participate in and provide inputs during periodic audits related to Document Control operations.
</li><li>Manage and approve the department budget in coordination with the Document Control Manager.
</li><li>Develop business cases and proposals for management review regarding Document Control initiatives.
</li><li>Participate in developing, implementing, and reviewing Document Control policies, procedures, management plans, SOPs, and guidelines.
</li><li>Prepare management presentations including charts, models, and graphics related to Document Control.
</li><li>Conduct performance appraisals and recommend actions for subordinates.
</li><li>Recommend training needs for subordinates and evaluate training outcomes in coordination with HR.
</li><li>Collaborate with HR to identify future manpower needs.
</li><li>Monitor the Document Control process for compliance with standards, procedures, contracts, and regulations.
</li><li>Identify and validate electronic document archiving procedures.
</li><li>Provide guidance to ensure the highest Document Control quality standards.
</li><li>Oversee accuracy of data entered by document control staff into systems.
</li><li>Identify technology needs to drive automation and cost optimization through effective document control systems.
</li><li>Foster relationships with internal and external stakeholders regarding Document Control issues and compliance.
</li><li>Conduct risk analyses and implement mitigation plans.
</li><li>Maintain an accurate and up-to-date documentation database.
</li><li>Ensure compliance with guidelines from HR, legal, risk, quality assurance, and ADA&rsquo;s framework/Delegation of Authority.
</li><li>Oversee periodic audits of policies and procedures to ensure compliance.
</li><li>Prepare and submit periodic management reports.
</li><li>Recommend remedial actions for quality or compliance issues identified in reports.
</li><li>Proactively pursue professional development opportunities aligned with ADA values.
</li><li>Participate in performance appraisals and incorporate feedback for development.
</li><li>Maintain a safe and organized workspace and report hazards.
</li><li>Follow and promote safety guidelines.
</li>Perform other duties assigned by the Line Manager to achieve divisional objectives. 
<li>
</li></ul>Requirements &amp; Skills
Top Competencies Required:
<ul><li>Customer focus
</li><li>Exceptional leadership, communication, and interpersonal skills
</li><li>Ability to manage complex stakeholder relationships and deliver under tight deadlines
</li><li>Strong written and oral communication skills with effective presentation ability
</li><li>Relationship management
</li><li>Analytical skills
</li><li>Safety &amp; compliance focus
</li><li>Digital savvy
</li></ul>Education &amp; Qualifications:
<ul><li>Bachelor&rsquo;s degree in a relevant discipline (or equivalent experience)
</li><li>Extensive experience with Document Control software and Enterprise Content Management Systems (ECMS)
</li></ul>Experience:
<ul><li>Minimum of 8 years of relevant experience</li></ul></div>

Senior Manager Document Control

Omada Rail Systems

<div><ul><li>Permanent Contract
</li></ul><ul><li>Director
</li></ul><ul><li>Dubai
</li></ul><ul><li>Technical Engineering</li></ul></div>
 <div>About Us 
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
About the Role 
We are seeking a detail-oriented and organized Graduate Document Controller to join our team in Dubai, United Arab Emirates. This is an excellent opportunity for a UAE National graduate to launch a career in document management and control within a dynamic corporate environment. In this role, you will be responsible for maintaining, organizing, and controlling critical business documents while ensuring compliance with organizational standards and procedures. You will play a key role in supporting our operations by ensuring all documentation is accurate, accessible, and properly archived.<ul><li>
Receive, log, and organize incoming documents using established filing systems and document management protocols</li><li>
Maintain accurate records of all documents, including version control and distribution tracking</li><li>
Ensure proper storage and retrieval of documents in both physical and digital formats</li><li>
Monitor document expiration dates and coordinate timely renewal or archival processes</li><li>
Prepare and maintain document indexes and databases for easy accessibility</li><li>
Perform quality checks on documents to verify completeness and accuracy before filing</li><li>
Support document distribution to relevant departments and stakeholders as required</li><li>
Assist in implementing and maintaining document control procedures and best practices</li><li>
Collaborate with team members to ensure consistent adherence to documentation standards</li><li>
Generate reports on document status and control metrics as needed</li><li>
Maintain confidentiality and security of sensitive documents in accordance with organizational policies</li></ul> 
What do we need from you 
<ul><li>
Strong organizational and time management skills</li><li>
Exceptional attention to detail and accuracy</li><li>
Proficiency in Microsoft Office applications (Word, Excel, Outlook)</li><li>
Excellent written and verbal communication skills</li><li>
Ability to manage multiple tasks efficiently and meet deadlines</li><li>
Knowledge of basic filing systems and document management principles</li><li>
Familiarity with digital document management systems (preferred)</li><li>
Understanding of document control standards and compliance requirements (preferred)</li><li>
Ability to work independently and as part of a team</li><li>
Professional demeanor and commitment to maintaining document confidentiality</li><li>
UAE National status (required)</li></ul></div>

Graduate Document Controller (UAE National)

CAPSA Engineering & Contracting LLC

Company: CAPSA Engineering Job Type: Full-Time Location: Abu Dhabi, UAE.Job Overview: CAPSA Engineering is seeking an experienced Document Controller &ndash; Civil to manage and maintain project documentation for ongoing civil construction projects. The ideal candidate will ensure accurate record-keeping, proper document control procedures, and timely coordination with project teams.Key Responsibilities<ul><li>Manage and maintain all project-related documents (drawings, submittals, RFIs, reports, etc.)</li><li>Ensure proper document control procedures and version control</li><li>Maintain logs for incoming and outgoing documents</li><li>Coordinate with Project Managers, Engineers, consultants, and clients</li><li>Prepare transmittals and track approvals</li><li>Ensure documentation complies with company and project standards</li><li>Maintain organized digital and physical filing systems</li></ul>Requirements<ul><li>Diploma/Degree in Civil Engineering or relevant field</li><li>3&ndash;7 years of experience as Document Controller (Civil/Construction projects)</li><li>Strong knowledge of document control processes and systems</li><li>Proficiency in MS Office and document management software</li><li>Good communication and organizational skills</li></ul>Preferred<ul><li>Experience in infrastructure/commercial/residential projects</li><li>Familiarity with Aconex, EDMS, or similar systems</li></ul>Only shortlisted candidates will be contacted.Job Type: Full-time

Document Controller-Civil

Marmi Engineering 

Role OverviewAs a Document Controller at MARMI Engineering Co. W.L.L., you'll be integral in managing and safeguarding a comprehensive array of project documentation. This pivotal role focuses on ensuring the accuracy, quality, and integrity of documents, supporting the delivery of innovative fit-out solutions. Ideal for those with a keen eye for detail and a passion for maintaining high standards of information management within the construction and design industry.Responsibilities<ul><li>Document Management: Establish and maintain a document control system for tracking and retrieval of documents. Ensure all documentation (drawings, plans, reports, correspondence) is kept in the right location and is accessible to all project team members.</li><li>Version Control: Manage the process of distributing, updating, and tracking controlled documents. Ensure that all stakeholders have access to the most current information.</li><li>Quality Assurance: Conduct regular checks to guarantee the accuracy and quality of documents. Ensure compliance with internal and regulatory standards.</li><li>Collaboration and Communication: Serve as the primary point of contact for document-related queries. Facilitate efficient communication between project teams, clients, and stakeholders regarding documentation.</li><li>Record Keeping: Ensure all project documentation is methodically archived, both in hard copy and digital form, adhering to company policies and legal requirements.</li></ul>Qualifications<ul><li>Education: Bachelor's degree in Business Administration, Library Science, Information Management, or related field.</li><li>Experience: At least 4 years of experience in document control or a similar role, preferably within the construction, engineering, or design sectors.</li><li>Skills: Strong organizational skills, proficiency in document management software, attention to detail, and excellent written and verbal communication skills.</li><li>Certifications: Additional certification in document management systems or quality management is advantageous.</li></ul>Application Process<ul><li>Submit Your Application: Apply through our online careers portal with your CV and a cover letter detailing your suitability for the Document Controller role.</li><li>Review Process: Applications will be reviewed to identify candidates who best fit the role's requirements.</li><li>Interviews: Shortlisted candidates will be invited to discuss their qualifications and experience in more detail.</li><li>Offer: Successful applicants will be extended an offer to join the team at MARMI Engineering Co.</li></ul>Job Type: Full-timeWork Location: In person

Document Controller (Project Based)

Egyptian Banks Company

<div>
 <ul>
 <li>
 Establish and manage centralized physical and electronic document archives, ensuring secure storage and efficient retrieval.
 </li>
 <li>
 Develop, implement, and enforce corporate document control policies, procedures, standards, and naming/coding conventions.
 </li>
 <li>
 Ensure accurate document classification, indexing, version control, retention, and disposal across all departments.
 </li>
 <li>
 Lead the implementation, administration, and continuous improvement of Document Management Systems (DMS).
 </li>
 <li>
 Design and optimize document workflows, metadata standards, and formatting consistency.
 </li>
 <li>
 Control document access rights, confidentiality levels, and user permissions in line with governance requirements.
 </li>
 <li>
 Ensure compliance with internal policies, regulatory requirements, and audit standards through periodic reviews and audits.
 </li>
 <li>
 Act as the central point of contact for document control matters and coordinate with document owners and stakeholders.
 </li>
 <li>
 Train and support users on document control procedures, DMS usage, and best practices.
 </li>
 <li>
 Lead continuous improvement initiatives, develop KPIs, and supervise document control staff and service providers.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Information Management, MIS, Library Science, Commerce, or Law (English).
 </li>
 <li>
 Minimum 12 years of experience in document control or records management, including 5 years in a managerial role.
 </li>
 <li>
 Strong expertise in document lifecycle management, classification, version control, and retention.
 </li>
 <li>
 Hands-on experience with physical and electronic archives and at least one Document Management System (DMS).
 </li>
 <li>
 Proficiency in Microsoft Office and SharePoint / Microsoft 365 (Advanced Excel preferred).
 </li>
 <li>
 Excellent Arabic and English communication skills, with strong leadership, governance awareness, and attention to detail.
 </li>
 </ul>
</div>

Assistant Manager, Document Control

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