document control supervisor

Blue Camel Design LLC

&middot; Manages QA/QC documentation and reporting.&middot; Participates in internal and external surveillance audits&middot; Monitors the contractors QA program with the Project Manager and Supervisor and subcontractors.Review any existing standard documentation for the PM team and propose any improvements deemed necessary.&middot; Coordinate all activities related to the Document Management procedures, including technical documents, drawings, packages, couriers and commercial correspondence.&middot; Create and maintain tracker for drawing approval process and technical submittals.&middot; Record keeping of received and sent letters to the various consultants and other contractors.&middot; Maintain proper records for all internal and external correspondence&middot; Issue approved drawings and technical data to site team for implementation.&middot; Prepare task list and review in line with the time line specified in advance.&middot; Maintain document control registers/documents for incoming and outgoing project documents.&middot; Manage the electronic and hard copy filing of project related technical documentation.&middot; Organized filing for all documents &amp; Upload and register all documents in the system&middot; Provide efficient coordination and administration support to the technical team.&middot; Input document data into the standard registers ensuring that the information is accurate and up to date.Job Type: Full-timePay: From AED4,000.00 per month

QA/QC Assistant / Document Controller

Egis

<div>
 
 Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.
 
 
 
 
 With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.
 
 
 
 
 
 
 Job Description
 
 
 
 
 We are seeking a detail-oriented and efficient Document Controller to join our team in Khafji, Saudi Arabia. The successful candidate will be responsible for implementing and maintaining an effective document management system, ensuring the proper handling, distribution, and storage of project documents while maintaining accuracy, integrity, and compliance with organisational and regulatory standards.
 
 
 
 <ul>
 <li>
 Implement and maintain a comprehensive document management system for all project documents
 </li>
 <li>
 Receive, review, and register incoming and outgoing project documents, ensuring completeness, accuracy, and compliance with project standards
 </li>
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 Control and monitor the flow of documents within the organisation
 </li>
 <li>
 Distribute documents to relevant parties promptly and efficiently
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 <li>
 Track and manage document review and approval processes
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 Organise and maintain physical and electronic document storage systems
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 Ensure documents are easily retrievable and secure from unauthorised access
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 Manage and control document revisions, tracking all changes and maintaining a revision register
 </li>
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 Ensure all documents comply with relevant legal, regulatory, and project-specific standards
 </li>
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 Generate regular reports on document control activities and provide status updates to project managers and stakeholders
 </li>
 <li>
 Coordinate with project teams, clients, subcontractors, and other stakeholders to ensure effective document control
 </li>
 <li>
 Communicate document control processes and requirements clearly and effectively
 </li>
 <li>
 Regularly review and update document control procedures to align with best practices and standards
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's degree in business administration, information management, or a related field
 </li>
 <li>
 5 years of experience in document control or a similar role
 </li>
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 Proficiency in document management systems and Microsoft Office Suite (especially Excel and Word)
 </li>
 <li>
 Strong knowledge of document control processes and procedures
 </li>
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 Familiarity with industry-specific standards and regulations
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 <li>
 Excellent attention to detail and organisational skills
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 Strong analytical and problem-solving abilities
 </li>
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 Effective communication skills, both written and verbal
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 <li>
 Ability to work under pressure and meet deadlines
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 <li>
 Capability to work collaboratively with various stakeholders
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 <li>
 Arabic language skills are highly desirable due to the job location
 
 </li>
 </ul>
</div>

Document Controller - Saudi Natioal

UCC Holding

<div>
 
 
 
 Job Summary
 
 
 
 <ul>
 <li>
 The Lead Document Control ensures that all organization documents, such as but not limited to contracts, correspondence letters, agreements, commercial documents, samples, method statements, RFI, etc. are properly received and accurately recorded in a worthy manner which will be distributed internally/externally as per the approved distribution matrix to the concern departments, discipline, stakeholder, etc. The role adopts to Company quality policy and procedures, aware of basic standards which helps to maintain and follow the consistent methodology in projects.
 </li>
 </ul>
 
 
 
 
 
 
 Job Responsibilities 1
 
 
 
 <ul>
 <li>
 Oversee the organization, maintenance, and control of project documents, ensuring accurate documentation of project activities, correspondence, and deliverables.
 </li>
 <li>
 Develop and implement document control procedures, guidelines, and standards to ensure consistency, accuracy, and compliance with project requirements and industry standards.
 </li>
 <li>
 Manage document versioning and revision control processes to ensure that stakeholders have access to the latest, most up-to-date versions of project documents and records.
 </li>
 <li>
 Coordinate the distribution of documents to project team members, stakeholders, and external parties, ensuring timely delivery and appropriate access permissions.
 </li>
 <li>
 Conduct regular reviews and audits of project documents to ensure accuracy, completeness, and compliance with organizational standards and regulatory requirements.
 </li>
 <li>
 Provide training and support to project team members on document control procedures, software tools, and best practices to ensure effective document management throughout the project lifecycle.
 </li>
 <li>
 Collaborate with project managers, engineers, contractors, and other stakeholders to facilitate document exchange, resolve issues, and ensure alignment with project objectives.
 </li>
 <li>
 Identify and mitigate risks related to document control, such as data loss, unauthorized access, or document errors, implementing safeguards and contingency plans as needed.
 </li>
 <li>
 Ensure the security and confidentiality of sensitive project information and documents, implementing appropriate access controls, encryption, and data protection measures.
 </li>
 <li>
 Continuously evaluate and improve document control processes, systems, and tools to enhance efficiency, accuracy, and effectiveness, leveraging technology and automation where possible.
 </li>
 </ul>
 
 
 
 
 
 
 Job Experience
 
 
 
 
 Minimum 5 year(s) working experience, 3 year(s) relevant working experience, 2 year (s) GCC is a plus
 
</div>

Senior Document Controller

Acciona Facility Middle East

Job Summary:We are seeking a highly organized and detail-oriented Document Controller / Administrative Assistant with experience in the Facility Management or Project Management industry. The ideal candidate will be responsible for managing project documentation, maintaining records, and providing administrative support to ensure smooth day-to-day operations.Key Responsibilities:&middot; Maintain and manage all project and company documentation (hard copy and electronic)&middot; Ensure proper document control procedures are followed (filing, version control, tracking)&middot; Assist in preparing reports, correspondence, and presentations&middot; Support project managers and FM teams with administrative tasks&middot; Handle incoming and outgoing documents and ensure timely distribution&middot; Maintain confidentiality of sensitive documents&middot; Coordinate meetings, prepare minutes, and follow up on action itemsRequirements:&middot; Minimum 2&ndash;3 years&rsquo; experience as a Document Controller or Admin Assistant&middot; Experience in Facility Management or Project Management is required&middot; Strong knowledge of document control procedures and systems&middot; Proficient in Microsoft Office (especially Excel and Word)&middot; Familiar with document management systems (Aconex, SharePoint, EDMS &ndash; advantage)&middot; Strong organizational and time-management skills&middot; Good written and verbal communication skills&middot; Ability to work under pressure and meet deadlinesJob Type: Full-timePay: From QAR1.00 per month

Document Controller (Female)

Core for Infrastructure Works Co. W.L.L by Al Nisf Group

Document Controller (Bilingual)We are currently seeking an experienced Document Controller to join our team.Job RequirementsMinimum 3 years of experience in Document Control or Records Management.Proven experience in handling controlled documents within a structured document management system.Bilingual (English &amp; Arabic) &ndash; written and spoken.Must hold a valid driving license.Strong background in:Document registration and numberingDocument transmittals (incoming &amp; outgoing)Revision control and change trackingMaintaining document logs and registersAbility to coordinate effectively with internal teams and external stakeholders.Hands-on experience with Document Management Systems (DMS) such as:AconexSharePointDocumentumOpenText (or similar systems)Education &amp; CertificationBachelor&rsquo;s Degree is required.Professional certification in Document Control or Records Management is preferred.Prior project-based experience is an added advantage.Required Skills &amp; CompetenciesDocument Management SkillsProficient in managing both electronic and physical documents, ensuring they are well organized, easily accessible, and compliant with company and regulatory requirements.Attention to DetailStrong focus on accuracy and precision in document handling to prevent errors and maintain high-quality standards.Communication SkillsExcellent verbal and written communication skills to effectively collaborate with various departments and external stakeholders.Organizational SkillsDemonstrated ability to prioritize tasks and manage multiple projects simultaneously while meeting deadlines.Technical ProficiencyFamiliarity with document management software and tools to enhance efficiency in document control processes.How to ApplyInterested candidates are requested to submit their updated CV through WhatsApp 60446377.Job Type: Full-time

Document Controller (Bilingual)

Egyptian Banks Company

<div><ul><li>Establish and manage centralized physical and electronic document archives, ensuring secure storage and efficient retrieval.
</li><li>Develop, implement, and enforce corporate document control policies, procedures, standards, and naming/coding conventions.
</li><li>Ensure accurate document classification, indexing, version control, retention, and disposal across all departments.
</li><li>Lead the implementation, administration, and continuous improvement of Document Management Systems (DMS).
</li><li>Design and optimize document workflows, metadata standards, and formatting consistency.
</li><li>Control document access rights, confidentiality levels, and user permissions in line with governance requirements.
</li><li>Ensure compliance with internal policies, regulatory requirements, and audit standards through periodic reviews and audits.
</li><li>Act as the central point of contact for document control matters and coordinate with document owners and stakeholders.
</li><li>Train and support users on document control procedures, DMS usage, and best practices.
</li><li>Lead continuous improvement initiatives, develop KPIs, and supervise document control staff and service providers.</li>
</ul>
Requirements<ul>
<li>
Bachelor&rsquo;s degree in Business Administration, Information Management, MIS, Library Science, Commerce, or Law (English).</li>
<li>Minimum 12 years of experience in document control or records management, including 5 years in a managerial role.</li>
<li>Strong expertise in document lifecycle management, classification, version control, and retention.</li>
<li>Hands-on experience with physical and electronic archives and at least one Document Management System (DMS).</li>
<li>Proficiency in Microsoft Office and SharePoint / Microsoft 365 (Advanced Excel preferred).</li>
<li>Excellent Arabic and English communication skills, with strong leadership, governance awareness, and attention to detail.</li></ul></div>

Assistant Manager, Document Control

Future Towers Contracting

Role: DOCUMENT CONTROLLER (Construction Site)Availability: ImmediateResponsibilities:<ul><li>Register, file and track all incoming/outgoing documents</li><li>Typing and formatting letter and reports</li><li>Monitoring deadlines for document submissions and approvals</li><li>Coordinating with engineer, consultant and subcontractors</li><li>Training staff on document control systems.</li><li>Maintain version control of drawings, specifications and revisions</li></ul>Qualifications:<ul><li>2+ years experience in document control, preferably in UAE construction projects</li><li>Strong knowledge of UAE construction site</li><li>Proficent in MS Word and Excel</li><li>Excellent communication skills</li></ul>Benefits:<ul><li>Salary plus Overtime</li><li>Shared accommodation provided</li><li>Transportation to/from accommodation</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthExperience:<ul><li>Document Controller (UAE): 1 year (Required)</li></ul>

Document Controller / Site Secretary

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