document control supervisor

Innovo Group

<div>
 Role Purpose
 
 The Senior Document Controller is responsible for overseeing the control, distribution, and maintenance of all project documentation to ensure compliance with company and contractual standards. The role involves managing the document control team, ensuring timely document flow, and maintaining accurate records throughout the project lifecycle.
 
 Key Accountabilities
 <ul>
 <li>
 Lead and supervise the document control project site team, providing direction, guidance, and support in day-to-day operations.
 </li>
 <li>
 Develop and implement document control policies, procedures, and standards in alignment with organizational goals and regulatory requirements.
 </li>
 <li>
 Establish document control workflows, including document creation, review, approval, distribution, and archiving processes.
 </li>
 <li>
 Monitor document lifecycle management, ensuring proper version control, revision tracking, and retention schedules are maintained.
 </li>
 <li>
 Collaborate with internal departments and external stakeholders to streamline document management processes and improve efficiency.
 </li>
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 Conduct regular audits and assessments of document control practices, identifying areas for improvement and implementing corrective actions.
 </li>
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 Provide training and mentorship to project document control staff, promoting professional development and knowledge sharing.
 </li>
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 Oversee the implementation and maintenance of electronic document management systems (EDMS) or other document control software.
 </li>
 <li>
 Act as a subject matter expert on document control matters, advising project teams and management on best practices and compliance requirements.
 </li>
 <li>
 Serve as a liaison between document control, quality assurance, project management, and other functional areas within the organization.
 </li>
 </ul>
 Qualifications, Experience, Knowledge &amp; Skills
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Engineering, or related field.
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 Minimum 6-9 years of experience in document control, with at least 3 years in a senior or supervisory role within the construction industry.
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 Experience in large-scale infrastructure or building construction projects is highly preferred.
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 Proficient in EDMS platforms (e.g., Aconex, Procore, Asite, SharePoint &amp; Autodesk Construction Cloud-Build &amp; Unifier).
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 Strong understanding of document control standards and construction project workflows.
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 Excellent organizational and leadership skills.
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 Strong attention to detail and ability to manage large volumes of documentation.
 </li>
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 Fluent in English (written and spoken); Arabic is a plus.
 </li>
 </ul>
</div>

Senior Document Controller

Albawani | البواني

<div>
 
 
 Job Title : Senior Document Controller
 
 
 
 
 Location: Saudi Arabia
 
 
 
 
 
 
 
 Role Purpose
 
 
 
 The Senior Document Controller at
 
 Al Bawani Construction Company
 
 is responsible for developing, directing, managing, and monitoring the project&rsquo;s document control system functions and procedures. This role ensures the implementation of efficient workflows and high-quality document management across the organization. The Senior Document Controller plays a critical role in maintaining compliance, accuracy, and accessibility of project documents, supporting the company&rsquo;s operational and project delivery goals.
 
 
 
 
 
 
 Key Accountabilities
 
 
 
 
 Key Activities
 
 
 
 Document Control System Management
 
 <ul>
 <li>
 Set up and administer the Document Control system, including procedures, processes, templates, and applications.
 </li>
 <li>
 Oversee the setup and maintenance of project filing systems and document templates.
 </li>
 <li>
 Manage file backups and tracking systems to ensure document accessibility and security.
 </li>
 <li>
 Ensure compliance with company and client document control requirements.
 </li>
 </ul>
 
 
 
 
 
 Document Quality and Compliance
 
 
 <ul>
 <li>
 Check documents for accuracy, completeness, and compliance with project requirements.
 </li>
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 Oversee the quality and safety of documents, preparing them for audits.
 </li>
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 Perform registration, dispatch, filing, and archiving formal documents in the company and client&rsquo;s EDMS.
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 Track and expedite construction execution documents, quality records, and client comments.
 </li>
 </ul>
 
 
 
 
 
 Coordination and Communication
 
 
 <ul>
 <li>
 Coordinate with internal teams, suppliers, and clients for document receipt and approval.
 </li>
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 Liaise with client document control staff to resolve day-to-day issues.
 </li>
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 Provide training and guidance to team members and stakeholders on document control processes.
 </li>
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 Ensure teams receive the necessary assistance and follow appropriate processes.
 </li>
 </ul>
 
 
 
 
 
 Reporting and System Improvement
 
 
 <ul>
 <li>
 Generate weekly, monthly, and progress reports as required.
 </li>
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 Identify and recommend system improvements to enhance document control efficiency.
 </li>
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 Monitor and report on document review/approval status and overdue documentation.
 </li>
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 Ensure system improvements are properly implemented and maintained.
 </li>
 </ul>
 
 
 
 
 
 Team Leadership and Development
 
 
 <ul>
 <li>
 Provide leadership and guidance to junior document controllers and team members.
 </li>
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 Ensure all staff have clear objectives, regular feedback, and development plans.
 </li>
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 Foster a collaborative and inclusive work environment.
 </li>
 <li>
 Emphasize the development of talented Saudi national staff.
 </li>
 </ul>
 
 
 
 
 
 JOB SPECIFICATIONS
 
 
 
 
 Industry / Domain
 
 
 <ul>
 <li>
 Construction industry.
 </li>
 </ul>
 
 
 
 
 
 Necessary Knowledge and Experience
 
 
 <ul>
 <li>
 Minimum of 7-10 years of experience in document control or a related field, preferably in the construction or engineering industry.
 </li>
 <li>
 In-depth knowledge of ISO standards (e.g., ISO 9001) and regulatory requirements related to document control.
 </li>
 <li>
 Experience in managing project documentation for large-scale construction or engineering projects.
 </li>
 <li>
 Experience in mentoring and training junior document controllers and team members.
 </li>
 <li>
 Proficiency in using EDMS software (e.g., Aconex, Procore, or similar platforms).
 </li>
 </ul>
 
 
 
 
 
 Education and Certification Minimum Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in information technology, Computer Science, Engineering, or a related field.
 </li>
 <li>
 Certification in Document Management Systems (e.g., CDMP or equivalent) is preferred.
 </li>
 <li>
 Certification in project management (e.g., PMP, PRINCE2) is a plus.
 </li>
 </ul>
 
 
 
 
 
 Job Specific Technical Skills
 
 
 <ul>
 <li>
 Strong understanding of Drawing Office/Document Control procedures.
 </li>
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 Proven ability to manage multiple projects and meet tight deadlines.
 </li>
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 Excellent verbal and written communication skills.
 </li>
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 Ability to identify issues, make timely decisions, and develop innovative solutions.
 </li>
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 Ability to work effectively in multidisciplinary teams and share knowledge.
 </li>
 </ul>
</div>

EMIRATES & AL NASR BUILDING & CONSTRUCTION (EGYCO) L L C

Position: Document Controller Location: [Abu Dhabi, UAE] Employment Type: Full-timeJob Summary: We are looking for an organized and detail-oriented Document Controller to manage project documentation, ensure version control, and coordinate document flow between departments and consultants.Key Responsibilities:<ul><li>Maintain and update the document control system (Aconex / EDMS / internal system)</li><li>Control and manage distribution of technical documents</li><li>Ensure proper filing, archiving, and document tracking</li><li>Coordinate with project teams for submissions and approvals</li><li>Prepare transmittals, logs, and weekly/monthly reports</li><li>Ensure compliance with project document procedures</li></ul>Requirements:<ul><li>Diploma/Bachelor&rsquo;s degree</li><li>5&ndash;7 years of experience in document control (construction required)</li><li>Proficient in Aconex, excel or similar systems</li><li>Strong organizational and communication skills</li><li>Accuracy and attention to detail</li></ul>Job Type: Contract

Document Controller – Job Posting

Perfect Technical Works & Landscaping LLC

The Document Controller is responsible for managing, organizing, and maintaining all project and procurement documentation. The role includes supporting the procurement process by coordinating supplier documentation, maintaining procurement records, and assisting with purchase requisitions and related administrative tasks.Document Control<ul><li>Maintain and manage all project documentation, including drawings, correspondence, submittals, contracts, and records.</li><li>Ensure documents are properly filed, updated, version-controlled, and accessible to relevant teams.</li><li>Distribute documents to internal departments, consultants, and subcontractors in accordance with workflows.</li><li>Track approvals, comments, revisions, and ensure timely follow-up.</li><li>Maintain document logs, registers, and filing systems (digital and physical).</li></ul>Procurement Support<ul><li>Assist in preparing, issuing, and tracking Requests for Quotation (RFQs).</li><li>Collect, organize, and record supplier quotations, technical submittals, and compliance documents.</li><li>Support the procurement team in preparing comparison sheets and vendor evaluations.</li><li>Maintain procurement records, purchase requisitions, purchase orders, and delivery notes.</li><li>Follow up with suppliers on documentation, delivery schedules, and outstanding submissions.</li><li>Ensure all procurement documents comply with company and project requirements.</li></ul>Administrative &amp; Coordination Tasks<ul><li>Coordinate with project teams, suppliers, and subcontractors for document submissions.</li><li>Support contract and tender documentation when required.</li><li>Assist with preparing reports, logs, and summaries for management.</li><li>Maintain confidentiality and ensure data accuracy and completeness in all records.</li></ul>Qualifications &amp; Skills<ul><li>Diploma or bachelor&rsquo;s degree in business administration, Engineering, or related field.</li><li>2&ndash;5 years' experience as a Document Controller, preferably in construction, landscaping, or contracting.</li><li>Hands-on experience supporting procurement departments is highly preferred.</li><li>Strong knowledge of document control procedures and electronic document management systems (EDMS).</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>Excellent organization, communication, and coordination skills.</li><li>Attention to detail and ability to manage multiple tasks.</li></ul>Job Type: Full-time

Document Controller (with Procurement Experience)

Parsons Corporation

<div>
 In a world of possibilities, pursue one with endless opportunities. Imagine Next!
 
 
 At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.
 
 
 
 Job Description
 
 
 
 Parsons is looking for an amazingly talented
 
 Senior Document Controller
 
 to join our team! In this role you will get to coordinate project document and records management services for all aspects of a project from start-up to closeout. This includes providing on-demand request services to the Project Manager, delivery order managers, functional group leads, and staff. Ensures that document control system is administered and maintained in accordance with Parsons and client procedures.
 
 
 
 What You'll Be Doing
 
 
 
 <ul>
 <li>
 Provides technical guidance to lower-level staff assigned to the Document Control department. Prioritizes, assigns and monitors workload to ensure project deliverables meet schedule. Establishes clear/concise work standards and goals for staff. Provides training and development, reviews work produced, completes performance evaluations, conducts employee counseling, and takes corrective action as necessary.
 </li>
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 Resolves non-routine help desk issues and inquiries related to document controls (e.g., resolving access issues).
 </li>
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 Provides on-demand request services to the PM, delivery order managers, functional group leads, and staff. Some examples: (1) providing labor forecast reports to delivery order managers on anticipated document control support requirements; (2) creating/formatting customized electronic libraries in SharePoint for collaboration and document management.
 </li>
 <li>
 Identifies and coordinates document control resources to support program team members, and serves as a liaison to client counterparts.
 </li>
 <li>
 Administers and maintains mailbox traffic, electronic documentation, incoming record logs, project library, distribution lists, and permissions and security groups. Provides backup support to document control staff for processing daily incoming mailbox traffic. Maintains SharePoint libraries and the document control website. This includes the daily purging and archiving of process mail and help desk traffic from mailboxes.
 </li>
 <li>
 Performs qualify checks by sampling processed incoming traffic and help desk inquiries for accuracy and adherence to procedures, etc.
 </li>
 <li>
 Provides document control orientation briefing and materials to new hires.
 </li>
 <li>
 Provides training and guidance to document control staff and program team members on use of software tools and resources. Conducts informal lunch-time training sessions on use of the program&rsquo;s forms and templates.
 </li>
 <li>
 Conducts goal plan review meetings with staff.
 </li>
 <li>
 Establishes document control responsibilities for delivery order start-up, close-out, and prime contract close-out
 </li>
 <li>
 Performs other responsibilities associated with this position as may be appropriate.
 
 
 
 </li>
 </ul>
 
 What Required Skills You'll Bring
 
 
 
 <ul>
 <li>
 typically 12+ years of related work experience with at least typically 8+ years in document controls (or an equivalent combination of formal education and work experience).
 </li>
 <li>
 Membership and/or certification in EMC (Enterprise Content Management) and/or ARMA (American Records Management Association) is preferred.
 </li>
 <li>
 Knowledgeable of document control work processes and utilization of electronic systems for document management, as well as corporate procedures related to document management.
 </li>
 <li>
 Ability to perform in a lead capacity, excellent written and oral communication skills, and a thorough knowledge of industry practices and company policies and procedures are required.
 </li>
 <li>
 Must also possess a thorough knowledge of database concepts, project-related software, and the ability to train others in its use.
 
 
 
 </li>
 </ul>
 Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
 
 
 We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
 
 
 Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.
</div>

Enertec

URGENT HIRING &ndash; SENIOR DOCUMENT CONTROLLER (Oil &amp; Gas Projects)We are currently seeking a highly skilled Senior Document Controller to join our team for major Oil &amp; Gas project operations.Position: Senior Document Controller Experience: Minimum 8 years (mandatory) Industry: Oil &amp; Gas / EPC / Construction Projects Location: Ras Laffan Availability: Immediate joiners preferred, who is in Qatar .Key Responsibilities:<ul><li>Manage, control, and track all project documentation in accordance with project and client requirements.</li><li>Maintain and update document management systems (Aconex, EDMS, SharePoint, etc.).</li><li>Ensure timely issuance, distribution, and archiving of technical documents.</li><li>Coordinate with engineering, QA/QC, procurement, and construction teams for document flow.</li><li>Prepare transmittals, logs, reports, and deliverables as required.</li><li>Ensure full compliance with company and client document control procedures.</li></ul>Requirements:<ul><li>Minimum 8 years of proven experience in Document Control within Oil &amp; Gas / EPC projects.</li><li>Strong proficiency in document management systems (Aconex preferred).</li><li>Excellent communication and organizational skills.</li><li>Ability to work under pressure and meet tight deadlines.</li></ul>Job Type: Full-time

Sr. Document controller

WSP in the Middle East

Document Control & Translator role at WSP in the Middle East The Document Control & Translator will support the document management process and translate technical and project-related documents between English and Arabic. The role requires attention to detail, strong organizational skills, and experience in handling technical documents. The project involves large-scale land development, including civil infrastructure, utilities, and urban facilities. Responsibilities <ul> <li>Assist in managing and maintaining project documentation, ensuring accuracy, version control, and proper filing.</li> <li>Translate project documents, reports, drawings, and correspondence between English and Arabic.</li> <li>Support the Document Manager in implementing document control procedures.</li> <li>Coordinate with project teams to ensure timely submission and distribution of documents.</li> <li>Maintain a centralized repository of translated and controlled documents.</li> <li>Prepare document reports and summaries as required by the project team.</li> <li>Ensure compliance with document control standards and project guidelines.</li> </ul> Qualifications <ul> <li>Bachelor's degree in Languages, Engineering, or related field.</li> <li>5+ years of experience in document control and translation, preferably in infrastructure or construction projects.</li> <li>Strong command of English and Arabic (written and spoken).</li> <li>Knowledge of document control standards and practices.</li> <li>Proficiency in document management software (SharePoint, Aconex, ProjectWise, or equivalent).</li> <li>Excellent organizational, communication, and multitasking skills.</li> </ul>

Document Control & Translator

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