document control supervisor

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We&rsquo;ve got what you&rsquo;re looking for.
Job Description:
Secretary / Document Controller
Sharjah, UAE
Parsons is looking for a talented Secretary/ Document Controller to join our team!
What You'll Be Doing: 
 
Key Responsibilities of a Secretary / Document Controller
<ul><li>Gathers statistics and general data; reviews and combines this information into established reports for use within the project/program. May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative style.
</li><li>May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distributes reports as directed by immediate supervisor.
</li><li>Originates correspondence and reports not requiring the personal attention of immediate supervisor.
</li><li>Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail.
</li><li>May establish and maintain records of project equipment, including a log of equipment, vehicles&rsquo; service dates. May initiate requests for service.
</li><li>May obtain basic data for completion of the project's overhead budget and prepare associated recurring reports. May produce preliminary reconciliation as appropriate.
</li><li>May coordinate physical space requirements for the assigned unit. Initiates requests for PCs and telephones, and updates project directories as appropriate.
</li><li>May periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects, presentations as directed by immediate supervisor.
</li><li>Performs other responsibilities associated with this position as may be appropriate.
</li></ul>1. Document Management &amp; Control
<ul><li>Establish, maintain, and update document control procedures.
</li><li>Ensure all project and company documents are properly filed, categorized, and easily retrievable.
</li><li>Manage the flow of correspondence and documentation between project stakeholders.
</li><li>Maintain up-to-date records of all project documentation in both electronic and hard copy formats.
</li></ul>2. Document Review &amp; Distribution
<ul><li>Receive, check, and record all incoming and outgoing documents.
</li><li>Ensure documents comply with established standards (format, numbering, revision, approval status).
</li><li>Distribute documents promptly to concerned parties, ensuring controlled copies reach the right recipients.
</li><li>Track document status, revisions, and approvals.
</li></ul>3. Compliance &amp; Quality Assurance
<ul><li>Ensure documentation practices are in line with ISO standards, company policies, and contractual requirements.
</li><li>Monitor that obsolete or superseded documents are removed and archived.
</li><li>Support audits by providing required documentation and ensuring compliance records are accurate.
</li></ul>4. Coordination &amp; Communication
<ul><li>Liaise with internal teams, consultants, contractors, and clients for document submissions and approvals.
</li><li>Follow up with stakeholders to ensure timely submission and return of reviewed documents.
</li><li>Provide support to project teams on document management systems and protocols.
</li></ul>5. Archiving &amp; Retrieval
<ul><li>Safeguard important records, ensuring confidentiality and controlled access.
</li><li>Archive project documents systematically for future reference and handover.
</li><li>Retrieve requested documents quickly and efficiently when required.
</li><li>Uploading/Updating documents on PARDOCs.
</li></ul>6. Reporting &amp; Monitoring
<ul><li>Generate periodic reports on document control status, outstanding approvals, and delays.
</li><li>Track performance of document control processes and recommend improvements.
</li><li>Maintain registers/logs of drawings, transmittals, correspondence, contracts, and other project documents.
</li></ul>What Required Skills You'll Bring:
<ul><li>Degree from a any recognized institution.
</li><li>Minimum 8 years experience as an a dministrative, secretarial and document control roles.
</li><li>Experience with office software programs such as email, word processing, spreadsheets, graphics, power point presentations and databases (i.e. MS Office suite of software).
</li><li>Well familiar with the Oracle Aconex Software.
</li><li>Possess and demonstrate strong organizational skills, attention to detail, and written and verbal communication skills in English and Arabic are mandatory.
</li><li>Possess and demonstrate the ability to self-start, set priorities, and work both independently and within a team environment under deadlines.
</li><li>Attention to detail and accuracy in handling sensitive data
</li><li>Effective communication and coordination skills.
</li><li>Ability to work under pressure and meet deadlines.
</li></ul>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</div>

Secretary / Document Controller

Colas Rail Egypt كولاس ريل مصر

<div>
 Opportunity Details
 
 
 
 Job Title:
 
 Document Control Manager
 
 
 
 Location:
 
 AQM Project &ndash; Sheraton, Cairo, Egypt
 
 
 
 Industry:
 
 Railway / Metro Infrastructure &ndash; Construction
 
 
 
 Job Type:
 
 Full-Time
 
 
 
 About The Role
 
 
 
 We are seeking an experienced
 
 Document Control Manager
 
 to join our AQM Project team in Sheraton, Cairo. The successful candidate will be responsible for leading the document control function, ensuring proper management of all project-related documentation in compliance with company standards and project requirements. This role is critical to ensuring document traceability, version control, timely communication, and adherence to contractual and regulatory obligations.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Develop, implement, and maintain the project document control strategy and procedures in alignment with corporate standards.
 </li>
 <li>
 Manage the flow of project documentation (incoming/outgoing, internal/external) to ensure timely and accurate distribution and archiving.
 </li>
 <li>
 Oversee the use of Aconex as the primary document management system and ensure all stakeholders adhere to the system protocols.
 </li>
 <li>
 Monitor document submissions, approvals, and returns to ensure compliance with deadlines and version control.
 </li>
 <li>
 Lead and supervise the Document Control team, providing guidance, training, and performance monitoring.
 </li>
 <li>
 Liaise with Engineering, Construction, Project Controls, and Client teams to facilitate smooth document exchange and resolution of issues.
 </li>
 <li>
 Maintain a secure and organized digital archive for easy retrieval and audit readiness.
 </li>
 <li>
 Generate periodic reports on documentation status and progress for management and client reporting.
 </li>
 <li>
 Ensure confidentiality and data integrity of all project documents and records.
 
 
 </li>
 </ul>
 
 Qualifications And Experience
 
 
 
 <ul>
 <li>
 10&ndash;15 years of proven experience in document control within large-scale Railway/Metro or Construction projects.
 </li>
 <li>
 Strong command of Aconex with demonstrated hands-on experience in managing complex document workflows.
 </li>
 <li>
 Bachelor's degree in Engineering, Business Administration, Information Management, or a related field is preferred.
 </li>
 <li>
 In-depth understanding of document control standards, ISO requirements, and industry best practices.
 </li>
 <li>
 Excellent organizational, leadership, and communication skills.
 </li>
 <li>
 Ability to work effectively under pressure and within tight deadlines.
 </li>
 <li>
 Fluency in English is essential (spoken and written).
 
 
 </li>
 </ul>
 
 Why Join Us?
 
 
 
 <ul>
 <li>
 Be part of a landmark metro project contributing to Egypt's infrastructure development.
 </li>
 <li>
 Work with a high-performing team in a collaborative and professional environment.
 </li>
 <li>
 Competitive compensation and opportunities for career growth within a multinational setting.
 
 
 </li>
 </ul>
 
 Application Instructions
 
 
 
 Qualified candidates are invited to submit their CVs and cover letters highlighting their relevant experience and system proficiencies. Only shortlisted candidates will be contacted.
</div>

Document Control Manager

Etihad Rail Operating Companies

<div>
 
 
 Position Overview
 
 
 
 Responsible for all information and processes and control with regards to documentation and correspondence required for the operation and maintenance of the Railway. Assist Senior document controller for all document control functions required to create and maintain effective internal and external interfaces with the document control managers of other companies, specifically with Etihad Rail PJSC IT concerning the use of the EPFM document control system and other Etihad Rail PJSC departments as necessary.
 
 
 
 
 
 
 Roles and Responsibility
 
 
 <ul>
 <li>
 Provide support to the Senior Document Controller for all document control functions, including:
 </li>
 <li>
 Quality checking of all document types and correspondence.
 </li>
 <li>
 Conduct document quality checks to ensure compliance with Integrated management system (Quality, Environment and Occupational Health &amp; Safety requirements).
 </li>
 <li>
 Verify that documents:
 </li>
 <li>
 Are reviewed and approved prior to issue.
 </li>
 <li>
 Include appropriate version control and revision history.
 </li>
 <li>
 Are distributed to relevant stakeholders and withdrawn when obsolete.
 </li>
 <li>
 Ensuring consistency in document formatting, version control, and metadata.
 </li>
 <li>
 Managing the document numbering system in accordance with company standards.
 </li>
 <li>
 Manage and maintain all controlled documents produced by the company, ensuring they are current, accessible, and properly archived.
 </li>
 <li>
 Take charge of document identification, classification, and filing in both electronic and physical formats.
 </li>
 <li>
 Support colleagues in using the company&rsquo;s document control system, including assigning reference numbers and uploading documents to the registry.
 </li>
 <li>
 Implement a system of continual improvement in document control practices across Etihad Rail.
 </li>
 <li>
 Maintain assigned elements of the Etihad Rail Integrated Management System (IMS), including quality, environmental, and occupational health &amp; safety documentation.
 </li>
 <li>
 Ensure proper organization, security, and traceability of documents (paper and electronic).
 </li>
 <li>
 Coordinate and maintain records of documents and drawings from internal and external sources.
 </li>
 <li>
 Interface with Etihad Rail PJSC and other stakeholders to ensure seamless documentation and correspondence management using EPFM and other EDMS platforms.
 </li>
 <li>
 Update, manage, and maintain all documents using Etihad Rail&rsquo;s Document Management System (DMS).
 </li>
 <li>
 Provide support to all staff for eSignatures via Circularo.
 </li>
 <li>
 Support internal and external audits by maintaining accurate and retrievable documentation.
 </li>
 <li>
 Participate in periodic reviews of controlled documents to ensure ongoing relevance and compliance.
 </li>
 </ul>
 
 
 Desirable qualifications, skills and experience
 
 
 
 
 Academic Qualifications:
 
 
 <ul>
 <li>
 Degree or similar preferable
 </li>
 </ul>
 
 
 Professional Qualifications:
 
 
 <ul>
 <li>
 Vocational Diploma/Certificate from a 2 year Technical course
 </li>
 </ul>
 
 
 Experience:
 
 
 <ul>
 <li>
 5 years&rsquo; experience in document control management
 </li>
 <li>
 Electronic Database Management System experience
 </li>
 </ul>
 
 
 
 
 
 Other Skills:
 
 
 <ul>
 <li>
 English at an advanced level (both written and verbal)
 </li>
 <li>
 Arabic language skills an advantage (both written and verbal)
 </li>
 <li>
 Good interpersonal skills
 </li>
 <li>
 Knowledge in use of spreadsheets, database, word processing and selected job specific software.
 </li>
 <li>
 Ability to keep clear and accurate records and reports.
 </li>
 <li>
 Ability to use computer and rapidly input data and retrieve records and information.
 </li>
 <li>
 Ability to organize work load and to manage a filing methods and management techniques
 </li>
 <li>
 Strong working knowledge of Document Control functions and processes
 </li>
 <li>
 Ability to communicate and coordinate work within an integrated multidisciplinary team
 </li>
 <li>
 Ability to take initiative and make decisions
 </li>
 <li>
 An excellent understanding of the data management require for large scale infrastructure project
 </li>
 </ul>
 
 
</div>

Sr Document Controller - UAE National

M I R A CONSTRUCTION L.L.C

<div>
 We are seeking a detail-oriented and organised Document Controller to manage and control all documentation related to construction projects. The ideal candidate will be responsible for receiving, tracking, and distributing documents, ensuring all project records are accurate, up-to-date, and properly filed.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Receive, register, and file incoming and outgoing project documents
 </li>
 <li>
 Ensure proper document control for construction drawings, correspondence, submittals, RFIs, and contracts
 </li>
 <li>
 Maintain updated records of all approved documents and drawings
 </li>
 <li>
 Distribute documents to the relevant teams and stakeholders in a timely manner
 </li>
 <li>
 Support project teams with document retrieval and tracking
 </li>
 <li>
 Ensure document versions and formats are maintained in compliance with company standards
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Minimum 4-5 years of experience as a Document Controller in a construction company in UAE
 </li>
 <li>
 Experienced in Microsoft Office and document control software
 </li>
 <li>
 Strong organisational skills and attention to details
 </li>
 <li>
 Good communication skills in English
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Competitive salary;
 </li>
 <li>
 Official UAE employment status;
 </li>
 <li>
 Comprehensive medical insurance coverage;
 
 
 </li>
 </ul>
 
 Note: If your resume aligns with our requirements, our recruitment team will reach out to you for an initial interview. If, for any reason, your application is not selected, we sincerely appreciate your interest in joining Mira Construction We carefully consider all applications and will contact the most suitable candidates for an interview with our recruitment team and, subsequently, an interview with the Mira Group Founder. Thank you for considering a career with us.
 
</div>

Document Controller (Construction)

Egis

<div>
 
 Company Description
 
 
 
 Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.
 
 
 With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.
 
 
 
 Job Description
 
 
 
 We are seeking a highly organized and efficient Senior Document Controller to join our dynamic team in Dubai, United Arab Emirates. As a key member of our organization, you will be responsible for managing, controlling, and maintaining all project documentation while ensuring compliance with company standards and industry regulations.
 
 
 <ul>
 <li>
 Establish and maintain a comprehensive document control system for all project-related documents
 </li>
 <li>
 Receive, log, and distribute incoming and outgoing documents in a timely manner
 </li>
 <li>
 Ensure all documents are properly filed, stored, and easily retrievable
 </li>
 <li>
 Maintain and update document registers, databases, and archives
 </li>
 <li>
 Implement and monitor document control procedures and workflows
 </li>
 <li>
 Collaborate with project teams to ensure proper document version control and revision management
 </li>
 <li>
 Conduct regular audits to ensure compliance with document control procedures
 </li>
 <li>
 Train and support team members on document control processes and systems
 </li>
 <li>
 Assist in the implementation and maintenance of electronic document management systems
 </li>
 <li>
 Prepare and distribute reports, presentations, and other project-related materials
 </li>
 <li>
 Stay up-to-date with industry standards and local regulations in Dubai, UAE
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Information Management, or related field
 </li>
 <li>
 8+ years of experience in document control or similar role, preferably in construction, engineering, or related industries
 </li>
 <li>
 Proficiency in using EDMS systems (e.g., UNIFER) and Microsoft Office Suite (Word, Excel, PowerPoint)
 </li>
 <li>
 Strong knowledge of document control processes, best practices, and industry standards
 </li>
 <li>
 Excellent organizational and time management skills with keen attention to detail
 </li>
 <li>
 Ability to work efficiently in a fast-paced environment and manage multiple priorities
 </li>
 <li>
 Strong communication and interpersonal skills
 </li>
 <li>
 Experience with database management and data entry
 </li>
 <li>
 Familiarity with filing and archiving systems
 </li>
 <li>
 Document Control certification (e.g., IDCA) preferred
 </li>
 <li>
 Knowledge of relevant industry regulations and standards, including those specific to Dubai, UAE
 </li>
 <li>
 Strong problem-solving skills and ability to work both independently and as part of a team
 </li>
 <li>
 Adaptability to changing project requirements and deadlines
 
 </li>
 </ul>
</div>

Senior Document Controller

Omada Rail Systems

<div><ul><li>Project Management
</li></ul><ul><li>Fixed-term Contract
</li></ul><ul><li>Mid-Senior Level
</li></ul><ul><li>Dubai</li></ul></div>
 <div>About Us 
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
About the Role 
We are seeking a highly organized and efficient Senior Document Controller to join our dynamic team in Dubai, United Arab Emirates. As a key member of our organization, you will be responsible for managing, controlling, and maintaining all project documentation while ensuring compliance with company standards and industry regulations.<ul><li>
Establish and maintain a comprehensive document control system for all project-related documents</li><li>
Receive, log, and distribute incoming and outgoing documents in a timely manner</li><li>
Ensure all documents are properly filed, stored, and easily retrievable</li><li>
Maintain and update document registers, databases, and archives</li><li>
Implement and monitor document control procedures and workflows</li><li>
Collaborate with project teams to ensure proper document version control and revision management</li><li>
Conduct regular audits to ensure compliance with document control procedures</li><li>
Train and support team members on document control processes and systems</li><li>
Assist in the implementation and maintenance of electronic document management systems</li><li>
Prepare and distribute reports, presentations, and other project-related materials</li><li>
Stay up-to-date with industry standards and local regulations in Dubai, UAE</li></ul> 
What do we need from you 
<ul><li>
Bachelor's degree in Business Administration, Information Management, or related field</li><li>
8+ years of experience in document control or similar role, preferably in construction, engineering, or related industries</li><li>
Proficiency in using EDMS systems (e.g., UNIFER) and Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>
Strong knowledge of document control processes, best practices, and industry standards</li><li>
Excellent organizational and time management skills with keen attention to detail</li><li>
Ability to work efficiently in a fast-paced environment and manage multiple priorities</li><li>
Strong communication and interpersonal skills</li><li>
Experience with database management and data entry</li><li>
Familiarity with filing and archiving systems</li><li>
Document Control certification (e.g., IDCA) preferred</li><li>
Knowledge of relevant industry regulations and standards, including those specific to Dubai, UAE</li><li>
Strong problem-solving skills and ability to work both independently and as part of a team</li><li>
Adaptability to changing project requirements and deadlines</li></ul></div>

Qiddiya Investment Company

<div>Qiddiya Investment Company is at the forefront of creating a pioneering entertainment destination in Saudi Arabia. We are looking for an organized and detail-oriented Document Controller to join the residential business unit. In this role, you will play a vital part in managing and overseeing the document control processes related to our vast array of projects. You will ensure that all documentation is accurately filed, tracked, and maintained in compliance with company standards and industry practices.
Your contributions will be essential in facilitating effective communication, collaboration, and project management throughout the organization by ensuring that all stakeholders have access to up-to-date and accurate documents.<h3 class="jobSectionHeader">
Responsibilities</h3><ul>
<li>Establish and maintain a systematic document control system, ensuring proper organization, storage, and retrieval of project documents.</li>
<li>Oversee the processing, distribution, and archival of documents including contracts, specifications, drawings, and correspondence.</li>
<li>Coordinate multidisciplinary teams (Engineering, Procurement, Contracts, HSE, etc.) to ensure timely submission of documents and that all required documentation is prepared in accordance with project specifications.</li>
<li>Prioritize and manage multiple tasks efficiently to meet deadlines.</li>
<li>Monitor document flow processes, tracking changes and revisions to ensure compliance with internal standards.</li>
<li>Prepare and maintain reports on document status, submission timelines, and compliance metrics for management review.</li>
<li>Train and support team members on document control standards and procedures.</li>
<li>Act as the point of contact for all document control-related inquiries and issues.</li>
<li>Continuously seek opportunities to improve document management processes and systems for increased efficiency.</li>
</ul>Requirements<ul>
<li>Bachelor&rsquo;s degree in business administration, Information Management, or a related field preferred.</li>
<li>Minimum of 8-10 years of experience in document control or administration, ideally within design consultancy, supervision consultancy, or project management environments.</li>
<li>Strong knowledge of document control processes, software tools, and systems (Aconex, SharePoint, Autodesk BIM360 and Autodesk Construction Cloud (ACC).
</li><li>Excellent organization and time management skills, with meticulous attention to detail.</li>
<li>Strong communication and interpersonal skills to work effectively with team members and stakeholders.</li>
<li>Proficiency in Microsoft Office Suite and document management software is essential.</li>
<li>A proactive approach to problem-solving and the ability to adapt to changing priorities.</li>
<li>Strong analytical skills with the ability to maintain accurate records and generate reports.</li>
</ul>Benefits
Comprehensive benefits package</div>

Senior Specialist - Document Controller - 20004451 (CDU911)

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