document controller

Dussmann-Ajlan & Bros

<div>
 
 Dussmann Ajlan &amp; Bros is pleased to announce a new career opportunity for the position of
 
 Document Controller
 
 , based at our Headquarters in
 
 Riyadh, Saudi Arabia
 
 .
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Document Management
 
 
 <ul>
 <li>
 Maintain and update all FM-related documents, including maintenance reports, work orders, asset records, O&amp;M manuals, drawings, permits, and contracts.
 </li>
 <li>
 Ensure all documents are properly filed, indexed, version-controlled, and accessible.
 </li>
 <li>
 Create and implement document control procedures aligned with company standards and ISO requirements.
 </li>
 </ul>
 
 
 Data &amp; Record Keeping
 
 
 <ul>
 <li>
 Track preventive and corrective maintenance schedules and ensure documentation is complete and accurate.
 </li>
 <li>
 Maintain logs for service requests, vendor submissions, safety reports, and equipment data.
 </li>
 <li>
 Update asset registers, checklists, and compliance documentation regularly.
 </li>
 </ul>
 
 
 Coordination &amp; Communication
 
 
 <ul>
 <li>
 Support FM teams, engineers, and contractors by providing required documents promptly.
 </li>
 <li>
 Coordinate document submissions for audits, inspections, and client reporting.
 </li>
 <li>
 Communicate with suppliers/contractors to obtain required documents (method statements, risk assessments, certifications, etc.).
 </li>
 </ul>
 
 
 Reporting
 
 
 <ul>
 <li>
 Prepare weekly and monthly documentation reports for management and clients.
 </li>
 <li>
 Track document status (pending, approved, rejected) and highlight delays.
 </li>
 <li>
 Support preparation of FM performance reports and KPI documentation.
 </li>
 </ul>
 
 
 
 
 
 Job Requirements:
 
 
 
 5+ years&rsquo; experience in document control in facilities or property management.
 
 
 Proficient in Microsoft Office and SharePoint with aptitude to learn new software and systems.
 
 
 
 
 
 
 Job Details:
 
 
 
 &bull; Location: Riyadh, Saudi Arabia
 
 
 &bull; Employment Type: Full-time
 
</div>

Document Controller

Al Aali International

We are hiring Document Controller, URGENTLY!Qatar Energy approved Document Controller requirements.Maintain project documents and ensure that accurate information is distributed throughout the project, on time, to the people who need including Project Manager, Project Engineers, Clients, Designers, Surveyors, Architects, and other colleagues. Keep confidentiality of the documents based on the document's nature. Work with technical documents such as reports, equipment manuals, etc. Sort and store electronic and hard copy documents for easy retrieval. Keep a record of all incoming/outgoing documents with proper document classification, revision, issue date, document status, etc.KEY ACTIVITIES1. Controlling company and project documentation as assigned by the management2. Sorting, storing, and retrieving electronic and hard copy documents3. Following and improving document control procedures4. Ensuring all documentation meets formal requirements and required standards5. Producing document progress reports for the Project Manager and other managers6. Conducting regular reviews and document audits7. Helping in the planning stages of the assigned project8. Ensure documents are shared at key times to facilitate timely project completion9. Using computers to organize and distribute documents10. Working closely with the Project site office and head office.REQUIREMENTSEducation: Bachelor&rsquo;s DegreeIT Skills: Well-versed with MS Office Packages and experience in generating Excel databases. Typing Speed in EnglishMultitasking and experience in Secretarial work would be preferred.Please note that we are not hiring anyone outside of Qatar.We are ONLY hiring candidates who are based in Qatar now and can join immediately.Job Type: Full-time

Antal

Document ControllerJob PurposeResponsible for managing all project documentation activities including document control, red mark-up drawings, as-built preparation, and turnover dossiers in compliance with SABIC / Aramco refinery standards.Key Responsibilities<ul><li>Manage and administer Document Management System (DMS) for all project documentation</li><li>Prepare and control red mark-up drawings and as-built documentation</li><li>Track and maintain Inspection Release Notes (IRN) and Inspection Test Records (ITR)</li><li>Compile and manage weld traceability records and NDT reports</li><li>Prepare and maintain Mechanical Completion Certificates (MCC)</li><li>Develop and compile turnover dossiers and handover documentation</li><li>Maintain and update punch list registers and monitor closure status</li><li>Coordinate documentation activities in line with SASREF project requirements</li><li>Ensure documentation compliance with project quality and client standards</li></ul>Mandatory Requirements<ul><li>Minimum 5+ years' experience in document control within KSA oil &amp; gas projects</li><li>Strong experience in refinery projects (SABIC / Aramco preferred)</li><li>Proven experience in as-built drawing preparation and turnover dossiers</li><li>Hands-on experience with Electronic Document Management Systems (EDMS / DMS)</li><li>Valid transferable Iqama (mandatory for KSA employment)</li></ul>Preferred Requirements<ul><li>Previous experience on SASREF or SABIC refinery documentation projects</li><li>Working knowledge of Aconex, SharePoint, or similar EDMS platforms</li><li>Experience handling construction turnover documentation in brownfield environments</li></ul>Pay: ﷼8,000.00 - ﷼14,000.00 per monthApplication Question(s):<ul><li>Are you Saudi national?</li><li>How many years of experience you have in SASREF; Oil and gas industry?</li></ul>Work Location: On the road

Document controller

MOSANADA FMS

Job Title: Document Controller Location: Doha, QatarJob Summary: We are seeking a highly organized and detail-oriented Document Controller to join our team in Qatar. The ideal candidate will be responsible for managing, tracking, and maintaining company documents while ensuring accuracy, quality, and compliance with company standards. Candidates with Facility Management (FM) experience will be given preference.Key Responsibilities:<ul><li>Manage and maintain all controlled documents (soft and hard copies)</li><li>Ensure proper document filing, version control, and distribution</li><li>Track and update document logs, registers, and databases</li><li>Coordinate with different departments for document submission and approvals</li><li>Ensure compliance with company and project documentation procedures</li><li>Maintain confidentiality and security of sensitive documents</li></ul>Requirements:<ul><li>Bachelor&rsquo;s Degree in a relevant field</li><li>Minimum 3 years of experience as a Document Controller</li><li>Preferably with Facility Management (FM) experience</li><li>Knowledge of document control systems and procedures</li><li>Proficient in MS Office and document management software</li><li>Excellent organizational and communication skills</li></ul>Pay: From QAR1.00 per monthApplication Question(s):<ul><li>What is your notice period?</li><li>How many years of experience do you have?</li><li>What is your expected salary?</li><li>What is your nationality?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Work Location: In person

Al Taweq AlDhabi Tech. Cont.

Job PurposeWe are seeking a detail-oriented and tech-savvy Junior Document Controller to manage the preparation, consolidation, and submission of project documentation. This role is critical in ensuring that all work performed by the company is professionally documented and successfully uploaded to our client&rsquo;s CAFM (Computer-Aided Facility Management) portal.Key Responsibilities<ul><li>Document Preparation: Create and format reports, letters, and certificates in MS Word and PDF based on company templates.</li><li>Data Entry &amp; Consolidation: Use MS Excel to compile data from various field reports into master sheets for client review.</li><li>Quality Control: Review all documents for spelling, layout, and formatting consistency before they are sent out.</li><li>CAFM Portal Management: Upload consolidated documents and data entries into the client&rsquo;s CAFM system, ensuring all mandatory fields are accurate.</li><li>Filing &amp; Archiving: Maintain an organized digital filing system for all &quot;Works Done&quot; records to ensure easy retrieval.</li><li>Meeting Deadlines: Ensure all submissions are completed within the required KPIs and client timelines.</li></ul>Requirements &amp; Qualifications<ul><li>Education: High School Diploma or Bachelor&rsquo;s Degree (Freshers are encouraged to apply).</li><li>Typing Speed: High proficiency in typing (minimum 50 WPM preferred) with high accuracy.</li><li>Software Skills: * Advanced MS Word: Must understand headers/footers, styles, and page numbering.</li><li>Intermediate MS Excel: Familiarity with basic formulas and data organization.</li><li>PDF Tools: Ability to merge, split, and compress PDF files.</li><li>Language: Good command of written English for professional communication and proofreading.</li><li>Aptitude: A fast learner who is comfortable using new web-based portals and software.</li></ul>Preferred Attributes<ul><li>Highly organized with a &quot;check-twice&quot; mindset.</li><li>Ability to handle high volumes of documentation during busy periods.</li><li>Professional attitude and a strong sense of responsibility.</li></ul>Pay: AED2,000.00 per monthWork Location: In person

Bechtel

<div></div><div><div><div><div><div>Requisition ID: 294285
<ul>
<li>Relocation Authorized: National - Single</li>
<li>Telework Type: Full-Time Office/Project</li>
<li>Work Location: Riyadh</li></ul> 
<div><div><div><h2 class="jobSectionHeader">Extraordinary teams building inspiring projects:</h2>
</div><div>
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security &amp; Environmental; Energy; Mining &amp; Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver.</div></div><div><div><h2 class="jobSectionHeader">
Project Overview:</h2>
</div><div>
Bechtel has been involved over the last 80 years in some of the world&rsquo;s busiest and most complex airport projects, including Greenfield and Brownfield developments. In the GCC, we have held significant roles on King Khalid, King Fahad, Dubai, Hamad, and Muscat international airports. Saudi Arabian Bechtel Company has been appointed to provide project management consultancy services (including technical, commercial, and construction management) for the development of a state of the art international airport in the city of Riyadh, Kingdom of Saudi Arabia. King Salman International Airport will have a capacity of up to 120 million travellers by 2030 and 185 million travellers by 2050, and the capacity to process up to 3.5 million tons of cargo by 2050. Bechtel will provide PMC services for three new terminals; Terminal 6 is a new build &lsquo;low cost carrier&rsquo; &ndash; hyper efficient terminal with gross floor area of 450,000m2, capacity of 20mppa; Iconic Terminal is a new build &lsquo;new concept&rsquo; terminal with gross floor area of 1M m2, capacity of 40 to 45 mppa, and Private Aviation Terminal and hangars for VIPs and business jet passengers.</div></div><div><div><h2 class="jobSectionHeader">
Job Summary:</h2>
</div><div>
This position is for a Document Controller supporting the KSIA Project in Riyadh, Saudi Arabia. Reporting to the Project Document Manager, the role operates in a high-volume, fast-paced environment and plays a key part in maintaining effective document management practices across the project. The Document Controller is responsible for coordinating document workflows, ensuring compliance with established governance procedures, enhancing data accuracy, and supporting the overall document and records management process. This position requires a strong understanding of document control systems and the ability to manage multiple priorities while ensuring timely and accurate documentation flow.</div></div><div><div><h2 class="jobSectionHeader">
Major Responsibilities:</h2>
</div><div><ul><li>Serves as a member of the document management team to support Enterprise Content Management Systems (ECMS) such as Aconex and Unifier, and other associated tools</li>
<li>Assists in determining requirements/expectations for integration, and with preparing a plan to provide ongoing support</li>
<li>Utilizes standard Enterprise Content Management System (ECMS), archival/retention management systems, and/or SaaS applications to register, control, distribute, transmit and archive project records
</li><li>Design, implement, and refine document control processes and workflows across project</li>
<li>Conduct internal audits to ensure compliance with company policies, project requirements, and ISO standards (e.g., ISO 9001, ISO 19650)</li>
<li>Monitors and reviews data entry accuracy for self and support staff</li>
<li>Demonstrates knowledge of various types of project deliverables issued in infrastructure projects and the document lifecycles associated with them</li>
<li>Creates/updates desktop work instructions, plans and procedures</li>
<li>Provides training on work processes and tools.
</li><li>Interacts with end users to support, troubleshoot, and resolve issues and provide technical support for system-related issues</li>
<li>Knowledge of job role-based distribution/ communication matrix</li>
<li>Experience with record retention and project closeout activities</li>
<li>May develop and lead implementing records retention and turnover plans Interacts and trouble-shoot document control and system issues with contractors and suppliers</li>
<li>Assists with access issues due to SSO or other authentication tools/processes
</li><li>Understands the functionality of two-step verification (2SV) authentication processes</li>
</ul></div></div><div><div><h2 class="jobSectionHeader">Education and Experience Requirements:</h2>
</div><div>
Requires bachelor's degree (or international equivalent) and 5-8 years of relevant experience or 9-12 years of relevant work experience</div></div><div><div><h2 class="jobSectionHeader">
Required Knowledge and Skills:</h2>
</div><div><ul><li>Advance proficiency in ECMS (e.g., Aconex, Unifier).</li>
<li>Deep knowledge of document lifecycles in large-scale infrastructure or EPC projects. (design through commissioning).</li>
<li>Designs, implements, and improves document control processes and workflows.</li>
<li>Performs detailed QA/QC of project documents; may lead audits and compliance reviews.</li>
<li>Proficient in Microsoft Office, particularly Excel; experience in creating and publishing high-level reporting, dashboards using Power BI.</li>
<li>Strong understanding of industry standards (e.g., ISO 9001, ISO 19650).</li>
<li>Experience Training and supporting junior team members.</li>
<li>Detail-oriented with the ability to meet deadlines under pressure.</li>
<li>Proactive, adaptable, and committed to continuous improvement.</li>
<li>Strong team player with a focus on excellence and agility in dynamic environments.</li>
<li>Analytical mindset, able to identify process gaps and drive improvements.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader">Total Rewards/Benefits:</h2>
</div><div>
For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth.</div></div><div><div><h2 class="jobSectionHeader">
Diverse teams build the extraordinary:</h2>
</div><div>
As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of &quot;One Team,&quot; respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.</div></div></div> 


Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to acesstmt@bechtel.com</div></div></div></div></div><div></div>

Saipem

<div>
 
 Saipem
 
 is a global leader in the engineering and construction of major projects for the energy and infrastructure sectors, both offshore and onshore. Saipem is &ldquo;One Company&rdquo; organized into business lines:
 
 Asset Based Services
 
 ,
 
 Drilling
 
 ,
 
 Energy Carriers
 
 ,
 
 Offshore Wind
 
 ,
 
 Sustainable Infrastructures
 
 ,
 
 Robotics &amp; Industrialized Solutions
 
 . Always oriented towards technological innovation, the company&rsquo;s purpose is &ldquo;
 
 Engineering for a sustainable future
 
 &rdquo;. As such Saipem is committed to supporting its clients on the energy transition pathway towards Net Zero, with increasingly digital means, technologies and processes geared for environmental sustainability. Listed on the Milan Stock Exchange, it is present in more than
 
 50 countries
 
 around the world and employs about
 
 30,000 people of over 130 nationalities
 
 .
 
 
 
 Purpose Of The Position
 
 
 
 As
 
 Document Controller
 
 you will respond/report to the
 
 Lead DCC / Project Control Manager
 
 and be part of
 
 our company&rsquo;s various projects
 
 within the
 
 Project Control Department.
 
 
 
 
 How can you support us? Here are below your responsibilities:
 
 
 
 
 Mission
 
 
 
 <ul>
 <li>
 Execute document management workflow both in Home Office, Construction sites and Fabrication Yards in accordance with methods and procedure and using Saipem's tools
 
 
 </li>
 </ul>
 
 Tasks
 
 
 
 <ul>
 <li>
 Organize and update Document Registers (both Saipem and Vendors) and Master Data List activities
 </li>
 <li>
 Check quality of document list status, workflows, internal distribution, transmittals, etc.
 </li>
 <li>
 Check formal quality of the documents before uploading into EDMS
 </li>
 <li>
 Ensure tempestive submission and receipt of documents and proper archiving
 </li>
 <li>
 Upload documentation and transmittal to EDMS
 </li>
 <li>
 Assist in vendor documentation management
 </li>
 <li>
 Assist in system management of Client / Vendor comments and related responses
 </li>
 <li>
 Upload Project Templates and Contractual Documentation into the system
 </li>
 <li>
 Control or assist in workflows management and document distribution
 </li>
 <li>
 Control or assist in linking document to activities, to purchase request/order, to plant structure, etc.
 </li>
 <li>
 Control documentation formal correctness
 </li>
 <li>
 Support the Project Manager and the Risk Owners in minimizing risk impacts and maximizing opportunities identified within the Project
 </li>
 <li>
 Support in defining, organizing and managing the Final Project documents handover to the Client
 
 
 </li>
 </ul>
 What are we looking for?
 
 
 
 Education
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Engineering, Business Administration, Information Management, or a related discipline (Equivalent professional experience in EPC project environments may be considered)
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 Minimum 6+ years of experience as a Document Control Coordinator (DCC) or Project Document Controller within Oil &amp; Gas, EPC, or large multidisciplinary projects
 </li>
 <li>
 Proven experience supporting engineering, procurement, construction, and commissioning phases of EPC projects
 </li>
 <li>
 Demonstrated experience managing Client and Vendor documentation in compliance with contractual and project requirements
 
 
 </li>
 </ul>
 
 Languages
 
 
 
 <ul>
 <li>
 Proficient in English (written and spoken)
 </li>
 <li>
 Ability to communicate effectively with multinational teams, Clients, and Vendors
 
 
 </li>
 </ul>
 
 Technical Skills / Knowledge
 
 
 
 <ul>
 <li>
 Strong knowledge of EPC Project Document Management processes and document lifecycle control
 </li>
 <li>
 Familiarity with Project Execution Plans (PEP), Document Management Plans (DMP), and Quality Management Systems
 </li>
 <li>
 Solid understanding of contractual documentation requirements, document numbering, revision control, and transmittal management
 </li>
 <li>
 Experience in managing document interfaces across Engineering, Procurement, Construction, and Vendors
 </li>
 <li>
 Knowledge of project close-out documentation and final handover dossiers
 
 
 </li>
 </ul>
 
 IT Skills
 
 
 
 <ul>
 <li>
 Microsoft Office Suite
 </li>
 <ul>
 <li>
 Advanced Excel (pivot tables, formulas, tracking logs, status dashboards)
 </li>
 <li>
 Word (formatting, document templates)
 </li>
 <li>
 PowerPoint (project reporting and presentations)
 </li>
 <li>
 Outlook (professional communication and workflow coordination)
 </li>
 </ul>
 <li>
 Electronic Document Management Systems (EDMS)
 </li>
 <ul>
 <li>
 Strong user experience with EDMS platforms for document control, workflows, approvals, and archiving
 </li>
 <li>
 Ability to manage document uploads, metadata, transmittals, and status reporting within EDMS environments
 
 </li>
 </ul>
 </ul>
 
 What Can We Offer To You
 
 
 
 <ul>
 <li>
 Permanent Contract &ndash; Project-based position
 </li>
 <li>
 Corporate Benefits: We offer a comprehensive benefits package
 </li>
 <li>
 Working Hours: 45 hours (9 hours x 5 days)
 </li>
 <li>
 Our One Saipem Way soft skills model leverages on skills development, career growth, opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals
 </li>
 <li>
 Location: Doha, Qatar (Site)
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 
 We support your development!
 
 Do you feel you might not fit this role perfectly? If you think you can contribute to our business development in the future, don&rsquo;t hesitate to apply anyway through our spontaneous application form!
 
 
 
 We embrace diversity!
 
 At Saipem, we believe that innovation thrives through diversity. Our culture is built on mutual respect, collaboration, inclusion and the belief that our differences drive our progress.
 
 
 
 Safety and Sustainability matter to us!
 
 Operating in difficult and at times extreme situations, the focus is always on the health and safety of people and the preservation of the natural ecosystem.
 
 
 
 Find out more on our career page
 
 
 here
 
 
 
 
 One
 
 vision,
 
 many
 
 paths,
 
 limitless
 
 possibilities.
 
 
 
 PRIVACY POLICY
 
 
 
 In accordance with the Qatar's Personal Data Privacy Protection Law (PDPPL) enacted as Law No. 13 of 2016 (&ldquo;GDPR&rdquo;). All interested candidates (L. 903/03) are invited to consult the privacy policy (art 13, 14, D.Lgs 196/03 and art 13 GDPR 679/16)
 
 
</div>

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