document controller

Elegancia Services

Job Title: Document ControllerLocation: QatarExperience Required: Minimum 7 Years (Preferably in Qatar/GCC)Qualification: Bachelor's Degree in Business Administration, Engineering, Management, or a related fieldJob SummaryWe are seeking an experienced Document Controller to manage and maintain project and company documentation in a structured and efficient manner. The ideal candidate should have at least 7 years of relevant experience, strong organizational skills, and a thorough understanding of document control procedures within construction, facilities management, engineering, or industrial projects in Qatar.Key Responsibilities<ul><li>Maintain and manage all project and company documents, ensuring accuracy and compliance with document control procedures.</li><li>Receive, register, distribute, track, and archive incoming and outgoing documents.</li><li>Ensure all documents are properly classified, indexed, and stored in both electronic and hard-copy formats.</li><li>Coordinate with project teams, clients, consultants, and subcontractors regarding document submissions and approvals.</li><li>Maintain document revision history and ensure only the latest approved versions are in circulation.</li><li>Prepare reports related to document status, pending approvals, and document tracking.</li><li>Ensure compliance with company policies and project-specific document control requirements.</li><li>Support audits by providing necessary documentation and records.</li><li>Assist project and management teams in maintaining proper filing systems and records management.</li></ul>Requirements<ul><li>Bachelor's Degree from a recognized university.</li><li>Minimum 7 years of experience as a Document Controller, preferably within Qatar/GCC.</li><li>Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>Experience with document management systems such as Aconex, EDMS, SharePoint, or similar platforms.</li><li>Strong communication and coordination skills.</li><li>Excellent organizational and time-management abilities.</li><li>Ability to handle confidential information with professionalism.</li><li>Locally available in Qatar with a valid QID and transferable visa preferred.</li></ul>Preferred<ul><li>Experience in Construction, Facilities Management, Oil &amp; Gas, Infrastructure, or MEP projects.</li><li>Immediate joiners will be given preference.</li></ul>Pay: QAR5,000.00 - QAR5,500.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Work Location: In person

Document Controller

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next! 

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible. 
Job Description:
We are seeking an experienced Document Controller to manage and control all project documentation for a high-end hospitality development (resort and hotel). The role involves administering ACONEX EDMS, ensuring full compliance with project and client requirements, and supporting multidisciplinary teams through accurate, timely, and secure document management. This position requires 8-10 years of document control experience on large construction or hospitality projects.<div></div>
What You'll Be Doing<ul><li>
Manage all incoming and outgoing project documentation (drawings, specifications, RFIs, submittals, correspondence) using ACONEX EDMS in line with project procedures.</li><li>
Maintain and administer document control workflows, numbering systems, and revision control to ensure only current, approved documents are in circulation.</li><li>
Coordinate with design client, contractors, hotel operators, and internal teams to ensure timely submission, review, and approval of documents.</li><li>
Monitor document review cycles, follow up on overdue actions, and provide regular status reports and logs to project management.</li><li>
Maintain accurate and audit-ready registers, transmittals, distribution matrices, and archiving structures for all hospitality project records.</li><li>
Support and train project team members on ACONEX usage, document control procedures, and best practices specific to hospitality projects.</li><li>
Participate in internal and external audits, ensuring full compliance with client requirements, contractual obligations, and QA/QC standards.</li><li>
Prepare handover documentation sets, as-built records, and closeout documentation packages for resort and hotel operations.</li></ul><div></div>
What Required Skills You'll Bring<ul><li>
Bachelor&rsquo;s degree or diploma in Business Administration, Information Management, Engineering, or a related discipline.</li><li>
years of document control experience on construction projects, preferably including hospitality, mixed-use, or large building developments.</li><li>
Proven hands-on experience with ACONEX EDMS, including configuration of workflows, metadata, and document distribution matrices.</li><li>
Strong knowledge of document control processes, standards, and lifecycle management within a fast-paced project environment.</li><li>
Excellent organizational skills, attention to detail, and ability to manage high volumes of documentation and multiple priorities.</li><li>
Proficiency in Microsoft Office (Word, Excel, PowerPoint) with strong written and verbal communication skills in English.</li></ul><div></div>
What Desired Skills You'll Bring<ul><li>
Previous experience on luxury hotel, resort, or large hospitality projects in the region.</li><li>
Familiarity with ISO-based quality management systems and client-specific document control requirements.</li><li>
Experience in preparing final handover documentation for operators and end-users in the hospitality sector.</li><li>
Ability to work effectively with multicultural, multidisciplinary teams and to provide guidance to junior document control staff.</li></ul>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!<div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
 <div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div> 
Financial Wellness</div><div> 
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div> 
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div> 
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div> 
Veteran Support</div><div> 
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div> 
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div> 
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div>

Saipem

<div>
 
 Saipem
 
 is a global leader in the engineering and construction of major projects for the energy and infrastructure sectors, both offshore and onshore. Saipem is &ldquo;One Company&rdquo; organized into business lines:
 
 Asset Based Services
 
 ,
 
 Drilling
 
 ,
 
 Energy Carriers
 
 ,
 
 Offshore Wind
 
 ,
 
 Sustainable Infrastructures
 
 ,
 
 Robotics &amp; Industrialized Solutions
 
 . Always oriented towards technological innovation, the company&rsquo;s purpose is &ldquo;
 
 Engineering for a sustainable future
 
 &rdquo;. As such Saipem is committed to supporting its clients on the energy transition pathway towards Net Zero, with increasingly digital means, technologies and processes geared for environmental sustainability. Listed on the Milan Stock Exchange, it is present in more than
 
 50 countries
 
 around the world and employs about
 
 30,000 people of over 130 nationalities
 
 .
 
 
 
 Purpose Of The Position
 
 
 
 As
 
 Document Controller
 
 you will respond/report to the
 
 Lead DCC / Project Control Manager
 
 and be part of
 
 our company&rsquo;s various projects
 
 within the
 
 Project Control Department.
 
 
 
 
 How can you support us? Here are below your responsibilities:
 
 
 
 
 Mission
 
 
 
 <ul>
 <li>
 Execute document management workflow both in Home Office, Construction sites and Fabrication Yards in accordance with methods and procedure and using Saipem's tools
 
 
 </li>
 </ul>
 
 Tasks
 
 
 
 <ul>
 <li>
 Organize and update Document Registers (both Saipem and Vendors) and Master Data List activities
 </li>
 <li>
 Check quality of document list status, workflows, internal distribution, transmittals, etc.
 </li>
 <li>
 Check formal quality of the documents before uploading into EDMS
 </li>
 <li>
 Ensure tempestive submission and receipt of documents and proper archiving
 </li>
 <li>
 Upload documentation and transmittal to EDMS
 </li>
 <li>
 Assist in vendor documentation management
 </li>
 <li>
 Assist in system management of Client / Vendor comments and related responses
 </li>
 <li>
 Upload Project Templates and Contractual Documentation into the system
 </li>
 <li>
 Control or assist in workflows management and document distribution
 </li>
 <li>
 Control or assist in linking document to activities, to purchase request/order, to plant structure, etc.
 </li>
 <li>
 Control documentation formal correctness
 </li>
 <li>
 Support the Project Manager and the Risk Owners in minimizing risk impacts and maximizing opportunities identified within the Project
 </li>
 <li>
 Support in defining, organizing and managing the Final Project documents handover to the Client
 
 
 </li>
 </ul>
 What are we looking for?
 
 
 
 Education
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Engineering, Business Administration, Information Management, or a related discipline (Equivalent professional experience in EPC project environments may be considered)
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 Minimum 6+ years of experience as a Document Control Coordinator (DCC) or Project Document Controller within Oil &amp; Gas, EPC, or large multidisciplinary projects
 </li>
 <li>
 Proven experience supporting engineering, procurement, construction, and commissioning phases of EPC projects
 </li>
 <li>
 Demonstrated experience managing Client and Vendor documentation in compliance with contractual and project requirements
 
 
 </li>
 </ul>
 
 Languages
 
 
 
 <ul>
 <li>
 Proficient in English (written and spoken)
 </li>
 <li>
 Ability to communicate effectively with multinational teams, Clients, and Vendors
 
 
 </li>
 </ul>
 
 Technical Skills / Knowledge
 
 
 
 <ul>
 <li>
 Strong knowledge of EPC Project Document Management processes and document lifecycle control
 </li>
 <li>
 Familiarity with Project Execution Plans (PEP), Document Management Plans (DMP), and Quality Management Systems
 </li>
 <li>
 Solid understanding of contractual documentation requirements, document numbering, revision control, and transmittal management
 </li>
 <li>
 Experience in managing document interfaces across Engineering, Procurement, Construction, and Vendors
 </li>
 <li>
 Knowledge of project close-out documentation and final handover dossiers
 
 
 </li>
 </ul>
 
 IT Skills
 
 
 
 <ul>
 <li>
 Microsoft Office Suite
 </li>
 <ul>
 <li>
 Advanced Excel (pivot tables, formulas, tracking logs, status dashboards)
 </li>
 <li>
 Word (formatting, document templates)
 </li>
 <li>
 PowerPoint (project reporting and presentations)
 </li>
 <li>
 Outlook (professional communication and workflow coordination)
 </li>
 </ul>
 <li>
 Electronic Document Management Systems (EDMS)
 </li>
 <ul>
 <li>
 Strong user experience with EDMS platforms for document control, workflows, approvals, and archiving
 </li>
 <li>
 Ability to manage document uploads, metadata, transmittals, and status reporting within EDMS environments
 
 </li>
 </ul>
 </ul>
 
 What Can We Offer To You
 
 
 
 <ul>
 <li>
 Permanent Contract &ndash; Project-based position
 </li>
 <li>
 Corporate Benefits: We offer a comprehensive benefits package
 </li>
 <li>
 Working Hours: 45 hours (9 hours x 5 days)
 </li>
 <li>
 Our One Saipem Way soft skills model leverages on skills development, career growth, opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals
 </li>
 <li>
 Location: Doha, Qatar (Site)
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 
 We support your development!
 
 Do you feel you might not fit this role perfectly? If you think you can contribute to our business development in the future, don&rsquo;t hesitate to apply anyway through our spontaneous application form!
 
 
 
 We embrace diversity!
 
 At Saipem, we believe that innovation thrives through diversity. Our culture is built on mutual respect, collaboration, inclusion and the belief that our differences drive our progress.
 
 
 
 Safety and Sustainability matter to us!
 
 Operating in difficult and at times extreme situations, the focus is always on the health and safety of people and the preservation of the natural ecosystem.
 
 
 
 Find out more on our career page
 
 
 here
 
 
 
 
 One
 
 vision,
 
 many
 
 paths,
 
 limitless
 
 possibilities.
 
 
 
 PRIVACY POLICY
 
 
 
 In accordance with the Qatar's Personal Data Privacy Protection Law (PDPPL) enacted as Law No. 13 of 2016 (&ldquo;GDPR&rdquo;). All interested candidates (L. 903/03) are invited to consult the privacy policy (art 13, 14, D.Lgs 196/03 and art 13 GDPR 679/16)
 
 
</div>

Meranti Green Steel

<div>
 
 Purpose / Mission:
 
 
 
 Establish and operate the project's document control system across all engineering, procurement, construction and commissioning phases of the 2.5 Mtpa green Direct Reduced Iron (DRI) / Hot Briquetted Iron (HBI) plant in Duqm, Oman. Maintain the integrity, accessibility and traceability of all project documents exchanged between the owner's team, the technology licensor, the integrated delivery partner, lenders, regulatory authorities and other counterparties.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Establish, configure and operate the project's electronic document management system, covering all engineering, contractual, commercial, regulatory and HSE documentation.
 </li>
 <li>
 Define and enforce document numbering, revision control, status coding and approval workflows across the owner's team and external counterparties.
 </li>
 <li>
 Receive, log, distribute and track all incoming and outgoing project documents, including transmittals to and from the technology licensor, the integrated delivery partner, equipment vendors, lenders' independent technical advisors and Omani authorities.
 </li>
 <li>
 Maintain the project's master document register and ensure all document holders are working from current revisions.
 </li>
 <li>
 Manage the document approval cycle, ensuring timely turnaround between submission, review, comment and approval status across all disciplines.
 </li>
 <li>
 Support the preparation of document packages for major project milestones, including Final Investment Decision, lender due diligence, regulatory submissions and project financial close.
 </li>
 <li>
 Maintain the project's electronic and physical archive in line with the company's records retention policy and lender requirements.
 </li>
 <li>
 Support the discipline lead engineers and the Project Director with document retrieval, status reporting and audit trail evidence as required.
 </li>
 <li>
 Establish handover procedures for as-built documentation from construction into operations.
 
 
 </li>
 </ul>
 
 Requirements / Skills / Experience:
 
 
 
 <ul>
 <li>
 Minimum 8 years' experience as a Document Controller on large heavy industrial capital projects, with at least one project of capex value USD 500 million or above.
 </li>
 <li>
 Demonstrated experience operating an electronic document management system across multi-party project environments involving owner, EPC contractors and technology licensors.
 </li>
 <li>
 Familiarity with industry-standard document numbering and classification systems used in oil and gas, petrochemicals, steel or power projects.
 </li>
 <li>
 Experience supporting project finance lender due diligence and audit processes is preferred.
 </li>
 <li>
 Middle East or GCC project delivery experience strongly preferred. Prior experience in Oman is an advantage.
 </li>
 <li>
 Strong attention to detail, organisational discipline and ability to maintain document integrity under high transaction volumes.
 </li>
 <li>
 Effective communication skills with engineering, commercial and external stakeholders.
 </li>
 <li>
 Ability to work within a small owner's team where each individual carries direct responsibility for their function.
 </li>
 <li>
 This position is open to Omani nationals only.
 
 
 </li>
 </ul>
 
 Required Education / Qualification / Training:
 
 
 
 <ul>
 <li>
 Diploma or Bachelor's degree in Engineering, Information Management, Business Administration or related discipline (required).
 </li>
 <li>
 Certification in document control, records management or project information management (e.g., AIIM, IRMS) (preferred).
 </li>
 <li>
 Proficiency in industry-standard document management platforms (e.g. Aconex, ProjectWise, SharePoint, EDMS).
 
 
 </li>
 </ul>
 
 Required Language Proficiency:
 
 
 
 English - Fluent
 
 
 Arabic - Nice to have
</div>

Direct Source Engineering

<ul><li>Maintain and manage all MEP project documents, drawings, and correspondence.</li><li>Manage, log, and track all shop drawings, RFIs, material submittals, and inspection requests (MIR/WIR).</li><li>Coordinate documentation for local Abu Dhabi authorities and final project handovers (O&amp;Ms).</li><li>Coordinate with engineers, consultants, subcontractors, and project teams regarding document submissions and approvals.</li><li>Ensure all documents are accurately filed and easily accessible. &amp; Prepare document transmittals, logs, and reports.</li><li>Monitor document revisions and ensure only the latest approved versions are used.</li><li>Assist in preparing project close-out documentation and handover files.</li><li>Maintain confidentiality and security of company and project documents.</li><li>Support project teams with administrative and coordination tasks when required.</li><li>Ensure compliance with company standards and project documentation requirements.</li><li>Prepare document control reports and support project audits.</li><li>Ensure compliance with company document control procedures and project requirements.</li><li>Maintain flawless version control across Civil, MEP, and high-end Interior Fit-out projects.</li><li>Administer EDMS platforms (Aconex, Procore, or similar) and update project registers daily.</li></ul>Application Question(s):<ul><li>Do You Have Experience in MEP Construction, How many years?</li></ul>Work Location: In person

Stantec

<div>Requisition Number: 24421BR
Description:
We are seeking a highly organized and detail-oriented Document Controller to join our team in Dubai, United Arab Emirates. As a Document Controller, you will be responsible for managing and controlling all project-related documents, ensuring accuracy, completeness, and compliance with company standards.
Key accountabilities for this position include but are not limited to:
<ul><li>Transmit, receive, record and distribute e-mail correspondence and documentation according to established procedures.</li></ul>
<ul><li>Assist with registration, filing and control of incoming and outgoing documentation.</li></ul>
<ul><li>Perform database input and word-processing functions.</li></ul>
<ul><li>Assist with the reproduction of drawings, specifications and other documentation.</li></ul>
<ul><li>Ensure that the confidentiality of sensitive information is protected.</li></ul>
<ul><li>Keep the necessary logs and registers to track documentation / progress of work.</li></ul>
<ul><li>Perform all other duties given by direct manager.</li></ul>
Qualifications:
<ul><li>Five (5) years minimum experience in document management system in an engineering or architectural firm.</li></ul>
<ul><li>ACONEX experience is mandatory</li></ul>
<ul><li>Graduate of Business or Secretarial Course.</li></ul>
<ul><li>Strong communication and organizational skills.</li></ul>
<ul><li>Good English oral and writing skills.</li></ul>
<ul><li>Analytical problem solving and organizational ability.</li></ul>
<ul><li>Proven knowledge on document management, including all necessary software.</li></ul>
\#LI-MiddleEast
About Stantec:
We&rsquo;re active members of the communities we serve. That&rsquo;s why at Stantec we always design with community in mind. We believe growing a great design company happens from the inside out. We look for people who are drawn to use every talent they possess, plus creativity, determination and a drive to do the extraordinary.
The Stantec community unites approximately 22,000 employees working in over 400 locations across six continents. We collaborate across disciplines and industries to bring projects to life. Our work as architects, engineers, and consultants from initial project concept and planning through design, construction and commissioning is built on a solid history of success. So, when we take on a project, we see the opportunity to make a lasting connection with the people and places where we live and work. Redefine your personal best. Join us!
Work Location(s):United Arab Emirates-Dubai
Employment Type: Full-Time
Job Type: Regular
Job Category: Admin Support</div>

ELSEWEDY ELECTRIC POWER SYSTEMS PROJECTS

<div>
 
 
 
 Nationality :
 
 
 
 
 Saudi
 
 
 
 
 
 
 
 MAIN PURPOSE OF JOB
 
 
 
 
 Maintain and control the documentation of all approved documents and drawings and files for the cost center/project.
 
 
 
 
 
 
 
 DUTIES AND RESPONSIBILITIES
 
 
 
 <ul>
 <li>
 Responsible for the achievement of the his / her Objectives.
 </li>
 <li>
 Performing of all work assigned to him/her within high technical quality and within the agreed time schedule
 </li>
 <li>
 Ensure that controlled copies of latest approved documents and drawings are distributed to the appropriate staff, subcontractors and suppliers as applicable.
 </li>
 <li>
 Maintain updated records of all approved documents and drawings and their distribution clearly marked in a Document/ Drawing register as per the Company procedure.
 </li>
 <li>
 Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
 </li>
 <li>
 Maintain the files and control logs as required by the project.
 </li>
 </ul>
 
 
 
 
 
 
 REQUIRED FUNCTIONAL QUALIFICATION
 
 
 
 
 
 Basic Requirements:
 
 
 <ul>
 <li>
 Qualification:
 </li>
 </ul>
 
 A Certificate of MS office Course.
 
 
 Communication skills
 
 <ul>
 <li>
 Related Field Experience:
 </li>
 </ul>
 
 0-2 years of experience.
 
 
 
</div>

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