document coordinator

Leo A Daly

<div>Description:

The Document Coordinator assists and monitors / reports on the various following tasks:<ul><li>
Appropriate action regarding Contractor's submittals, such as Shop Drawings, Product Data and Samples, Requests for Information, etc.</li><li>
Flow of information regarding requests for substitutions.</li><li>
Reproductions, plots, photocopying, supporting the Team.</li><li>
Incoming and outgoing flow of electronic communications dealing with project submittals, sharing information with Clients and Consultants.</li><li>
Coordination of printing of project specifications and other manuals.</li></ul>
Requirements:
<ul><li>One to three years of experience preferably in architectural, engineering, or construction industries.</li><li>
Ability to operate calculator, computer, and general office equipment.</li></ul>
Why Join LEO A DALY?
At LEO A DALY, you will become part of a collaborative design culture and do work that matters. As an integrated design practice, we believe that a diversity of perspectives generates better solutions. We trust and support each other, ask hard questions and solve complex problems. Guided by a spirit of inquiry, we design for people at every scale, creating spaces that elevate individuals, their communities, and the institutions that serve them. Join LEO A DALY - help us transform the world.
LEO A DALY LLC is an Equal Opportunity Employer and gives consideration for employment to qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. LEO A DALY LLC, is committed to ensuring equal employment opportunities, including providing reasonable accommodations to individuals with a disability. Applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may contact the Human Resources Department by phone at 402-391-8111 or by email at Recruiting@LEOADALY.com . For more information about your rights under the law, see Know Your Rights.</div>

Document Controls Administrator

Perfect Technical Works & Landscaping LLC

The Document Controller will oversee all landscaping project documentation, making sure it is accurate, well-organized, and compliant with corporate guidelines. This position is essential for preserving the accuracy of project documentation and promoting efficient team communication.Key Responsibilities:<ul><li>Organize, store, and maintain project documents, including contracts, proposals, and drawings.</li><li>Implement and manage document control processes to ensure proper documentation practices.</li><li>Enter and update project information into databases.</li><li>Maintain an accurate log of all incoming and outgoing documents.</li><li>Review documents for accuracy, completeness, and adherence to company standards.</li><li>Ensure all documentation is compliant with industry regulations and company policies.</li><li>Collaborate with project managers, engineers, and other stakeholders to facilitate document exchange and approvals.</li><li>Serve as the point of contact for all documentation-related inquiries.</li><li>Track document revisions and updates, ensuring that all team members have access to the latest versions.</li><li>Manage the distribution of documents and maintain a clear record of changes..</li><li>Assist in the development of best practices for document management.</li><li>Generate reports on document status, compliance, and other metrics as required by management.</li><li>Monitor deadlines for document submissions and approvals.</li></ul>Requirements:<ul><li>Proven experience in document control or administrative roles, preferably in the landscaping or construction industry.</li><li>Strong organizational skills and attention to detail.</li><li>Proficient in Microsoft Office Suite</li><li>Excellent communication and interpersonal skills.</li><li>Ability to work independently and manage multiple tasks simultaneously.</li></ul>Job Type: Full-timePay: From AED1.00 per month

Document Controller

Boskalis

<div><h3 class="jobSectionHeader">How you can make your mark</h3>
Make your mark as a document controller at our office in Abu Dhabi. As a document controller you are a crucial part of a project team as well as the document management department. On a daily basis you will be working closely together with engineers and project managers who are depending on your pro-active aid and accurate assistance when it comes to raising issues, document handling and exchange. At the end of the day, you will be the person who made sure that all project documentation was properly processed. You ensure that the entire project team, including sub-contractor and client organizations, can find what they need to move forward on the project. Supported by the knowledge of your document management colleagues, you will play a pivotal role in delivering a correct final project documentation package to the client. 
 
Your responsibilities as a document controller<ul><li>
You act as the first point of contact for multiple project teams, the customer and subcontractor with questions about the document management system (DMS) and the project documentation.</li><li>
Within the project team, you bear ownership of the DMS and instruct the parties involved in its use.</li><li>
You are responsible for registering and processing project documentation and distribution to the customer and external parties.</li><li>
As an integral part of the project team, you proactively report to the project team and the client about the status of incoming and outgoing documents.</li><li>
You actively identify problems and bottlenecks with regard to both the documents and the functioning of the DMS.</li></ul>
Your qualities and experience 
You can move ahead as a document controller, if you have:<ul><li>
At least a secondary vocational education.</li><li>
A minimum of 3 years of pertinent work experience in roles such as document control or IT.</li><li>
Knowledge of Document Management Systems and MS office applications (Excel, SharePoint).</li><li>
Proficiency in both written and spoken English. Proficiency in Portuguese is an advantage.</li></ul><h3 class="jobSectionHeader">
We offer</h3>
What you can expect
<ul><li>Career opportunities: We challenge you every day to get better. Together we realize your full personal and professional career by creating development opportunities.</li><li>
Warm welcome: We warmly welcome our new colleagues, so they feel at home as soon as possible. During your online onboarding program, we give you all the ins and outs of Boskalis!</li><li>
Career development: Plenty of opportunities to realize your full potential. Challenge yourself with (online) courses in our Boskalis academy.</li></ul>
Extra information
<ul><li>Your team: You will be part of the Abu Dhabi office and you will also work closely together with the quality team.</li><li>
Where you will work: You will be based in our Abu Dhabi office, working for our worldwide projects.</li><li>
Full/part-time job: The position of document controller is a full-time job.</li><li>
Next steps: Apply easily by completing the online application form. Interviews are held online or in the office. Once it&rsquo;s clear we&rsquo;re a good match, we&rsquo;ll make you an offer - and look forward to welcoming you to the company.</li></ul><h3 class="jobSectionHeader">
About Boskalis</h3>
Working at Boskalis is about creating new horizons and sustainable solutions. In a world where population growth, an increase of global trade, demand for (new) energy and climate change are driving forces, we challenge you to make your mark in finding innovative and relevant solutions for complex infrastructural and marine projects.
Within a vibrant company culture, you will be working as part of a diverse, international team of experts. We offer you the opportunity to realize your full personal potential and expand your professional career by creating new horizons. Together!<h3 class="jobSectionHeader">
Interested?</h3>
We&rsquo;ll be happy to answer your questions about the position of document controller. Please contact Catherine Buenaagua, corporate recruiter via our careers page.
Interested? Please apply by filling in your details and by uploading your cover letter and CV.
Disclaimer for recruitment and selection agencies
We appreciate your interest in our vacancies and understand that your candidate might be enthusiastic about this exciting opportunity. However, our recruitment process is not structured this way, at Boskalis we handle recruitment ourselves. Therefore we do not accept unsolicited applications or CVs from recruitment agencies. Any submission will be treated as a direct application.
LI- CB1</div>

Document Controller (Portuguese, French, or Mandarin Speaker)

Mafan Al Rasam "Atelier21"

About the Role:We are currently seeking a Document Controller to support our team by managing project documentation efficiently and accurately. The ideal candidate is highly organized, detail-oriented, and experienced in handling technical and administrative documents, especially in construction or interior design environments.Key Responsibilities:<ul><li>Organize, manage, and archive all project-related documents (drawings, submittals, contracts, correspondence, etc.).</li></ul><ul><li>Ensure all documentation meets company and project-specific standards.</li></ul><ul><li>Track document versions and ensure timely distribution of updates to relevant stakeholders.</li></ul><ul><li>Maintain confidentiality and secure access to sensitive project files.</li></ul><ul><li>Coordinate with internal departments, consultants, and contractors to collect, issue, and record documents.</li></ul><ul><li>Support the project team in maintaining compliance with quality and document control procedures.</li></ul><ul><li>Prepare reports and logs as needed for tracking document status and deadlines.</li></ul>Job Type: Full-time

Assystem

<div>Company Description 
Finding solutions to climate change is the priority of the 21st century, and means switching to low-carbon energy. At Assystem, our mission is to accelerate the energy transition worldwide. To achieve this, our 7,500 Switchers combine their historical engineering expertise and project management with digital technologies.
In our 12 countries (Europe, Middle East, Asia) of operation, we are working on the production and distribution of low-carbon electricity, through the development of nuclear and renewable energies. We are also supporting the modernisation and development of energy grids, managing the setup and siting for new transmission and distribution networks, and using hydrogen to decarbonise the transport and industry sectors. 
Job Description 
The document controller is responsible for the timely, accurate and efficient preparation and management of documents. He/She controls the numbering, sorting, filing, storing and retrieval of electronic and hard copy documents produced by technical teams, projects or departments 
<ul><li>
Initiating Workflows (for documents review purposes) in document management software</li><li>
Distributing documents to the team for review under document management software and follow-up until completed and returned to the author for modification</li><li>
Reviewing document formatting and conformity to document management requirements, if requested transfer existing document in the applicable format</li><li>
Reporting document review progress, generating document status reports for the team as per the document management system requirements</li><li>
Archiving documents (including emails and attachments, correspondence &hellip; if applicable) according document management system requirements, maintaining the archive system</li><li>
Issuing controlled copies of information (review sheet, approved document or others documents) per document management system requirements</li><li>
Numbering, filing, archiving of meeting agendas and meeting minutes</li><li>
Assisting in preparing presentations, daily reports, weekly, monthly reports and printing documents</li>
Assisting in project tendering such as issuing EOI &amp; invitation to bid letters, coordinating with participated bidders, issuing tender packages &amp; related clarifications to bidders, issuing time extension letters, receiving bids, attending bid opening meetings and making meeting minutes for circulation 
<li>
</li></ul> 
 
Qualifications<ul><li> 
Undergraduate degree</li><li>Minimum 3 years experience including a first experience as Document Controller for a large Programme or at Company level</li><li>Knowledge of Document Management tools (Aconex or equivalent) is a plus</li><li>Detailed oriented, focused and good coordination skills</li><li>Understanding of data protection and privacy laws</li></ul> 
Additional Information 
<ul><li>
Communications &amp; Presentation Skills</li><li>
Quality Consciousness</li><li>
Attention to Details</li><li>
Problem Solving &amp; Decision Making</li><li>
Results Orientation</li><li>
Planning and organizing with time management</li><li>
Relationship Management</li></ul><div></div>
We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people&rsquo;s ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.</div>

Document Controller - Saudi

Rubber World Industry LLC

Key Responsibilities:Sales Coordination:<ul><li>Support the sales team with administrative and coordination tasks.</li><li>Prepare quotations, track orders, and follow up with clients.</li><li>Coordinate with logistics, procurement, and production teams to ensure timely delivery.</li><li>Maintain accurate sales records and client databases.</li></ul>Document Collection &amp; Control:<ul><li>Collect, verify, and organize essential documentation from clients, vendors, and internal departments.</li><li>Ensure all project-related and compliance documents are complete and properly filed.</li><li>Maintain document logs and support auditing requirements.</li></ul>Requirements:<ul><li>Education: Diploma or bachelor's degree in business administration, or related field.</li><li>Experience: 1 to 3 years in sales coordination, document control.</li><li>Languages: Good command of English (Arabic is a plus)</li><li>Other Requirements:</li><li>Strong computer skills (MS Office, ERP systems preferred)</li><li>Transferable Iqama (preferred)</li></ul>Job Type: Full-timePay: Up to &#65020;3,000.00 per month

Sales Coordinator / Document Controller

Falcon Laboratory LLC

Job description:About Falcon Laboratory LLC:Falcon Laboratory LLC is a leading testing laboratory based in the UAE, providing state-of-the-art geotechnical, material, environmental, and chemical testing services. With a reputation for precision and reliability, we support a wide range of construction and infrastructure projects in the region.Job Summary:The Document Controller will be responsible for managing all documentation related to geotechnical testing activities. This includes the organization, control, tracking, and distribution of test reports, internal records, client documents, and quality management documentation to ensure compliance with ISO/IEC 17025 and other relevant standards.Key Responsibilities:<ul><li>Receive, register, and manage all incoming and outgoing laboratory documents (test requests, reports, calibration certificates, client communications, etc.).</li><li>Maintain up-to-date and accurate filing systems (both digital and physical) for all geotechnical test reports and records.</li><li>Ensure proper document control procedures in accordance with quality standards (e.g., ISO/IEC 17025).</li><li>Coordinate with laboratory engineers and technicians to ensure timely submission of draft and final reports.</li><li>Track the status of testing jobs and maintain a log of document revisions and distribution.</li><li>Assist in preparing reports and maintaining records for audits and inspections (internal, external, client).</li><li>Control and issue documents according to established project and company procedures.</li><li>Ensure confidentiality and integrity of all sensitive documentation.</li><li>Support the Quality Assurance team in updating controlled forms, SOPs, and technical documentation.</li><li>Respond promptly to document retrieval requests from management and clients.</li><li>Preference will be given to candidates with prior experience in the construction industry or geotechnical laboratory environment.</li></ul>Job Types: Full-time, Permanent, FresherJob Types: Full-time, Permanent, FresherPay: AED2,000.00 - AED3,000.00 per month

Document Cotroller-Industrial Laboratory

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Document Controller

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Document Cotroller-Industrial Laboratory