document coordinator

BAE Systems USA

<div>Job Description
 
This is a part-time position working on-site at BAE Systems office for approximately 20 hours per week. 
 
BAE Systems is seeking a skilled Library Document Coordinator to support our work as a prime contractor on high-profile U.S Navy weapon systems. This Librarian position will support the Navy Program Manager responsible for Strategic Systems Planning (SSP) Facilities Acquisition at TRIDENT Submarine Bases, primarily at Kings Bay, Georgia and Bangor, Washington. This Librarian position will play a key role in managing and providing oversight of the BAE Facilities SSP historical library. This individual will be responsible for managing all historical and new volumes of MILCON and design documentation. The individual will catalog and maintain existing volumes and create digital versions of the documents. As the librarian, you will be responsible for providing high-quality research services and ensure effective library operations. You will be working on-site to support collection maintenance activities for a Navy facilities library in Washington, DC. 
 
Responsibilities:<ul><li>
Perform cataloging, metadata entry and management, reference services and expertise, digital resource organization and management, archival work and collection maintenance</li><li>
Perform oversight and management of library operations, cataloging, reference support, digital resource management, archival services, user education, and collection development</li><li>
Ensure high-quality research services</li><li>
Refilling out-of-place items or routing them to the proper location</li><li>
Monitoring and cataloging aerial photos</li></ul>
The candidate will be required to manage and/or support other disciple tasks as needed. This position must also work with and support corporate Safety, Health, Environment (SHE) personnel to maintain a safe work environment and ensures compliance with safety objectives and policies. 
 
The candidate will be required to maintain the strict confidentiality of sensitive information. 
 
About BAE Systems and the U.S. Navy&rsquo;s Strategic Systems Programs (SSP) 
Our organization has supported the U.S. Navy&rsquo;s Strategic Systems Programs (SSP) continually since the program&rsquo;s inception in the 1950s. SSP developed the first sea-based, underwater-launched Strategic Weapon System (SWS), a defense system that is truly critical to our national security. For more than six decades, SSP has maintained and upgraded this weapon system and we have been there every step of the way. The sea-based SWS is the ultimate stealthy weapon system and is the first leg of the U.S. nuclear triad. With over 70% of our nation&rsquo;s nuclear arsenal its importance to maintaining world peace cannot be overstated. The development of Columbia, the most advanced nuclear-powered, nuclear-armed submarine ever designed, as well the next D5LE2 weapon system is under way and will begin to be rolled out over the next decade. The Navy projects this system to be operational through 2084, meaning the program will have a total life span of more than 120 years. This is a unique program and BAE Systems employees on this program understand they are part of an important legacy. 
 
As a decades long sole source partner on multiple contracts on behalf of our customer, our program has remarkable stability and is concurrently experiencing significant growth. Combined, these factors provide ample opportunity for professional growth and development for capable and talented individuals on our team. BAE Systems, Inc. is the wholly owned U.S. subsidiary of BAE Systems plc. 
 
BAE Systems plc provides some of the world's most advanced, technology-led defense, aerospace, and security solutions. As one of the top ten defense contractors, we employ a skilled workforce of around 100,000 people in more than 40 countries. We develop, engineer, manufacture, and support products and systems to protect national security and keep people safe. 
 
Required Education, Experience, &amp; Skills
 
Education and years of related/relevant work expereince required: Bachelor&rsquo;s degree in an area related to the labor category (i.e., Library Science, Library &amp; Information Science, or related degrees) from a college or university accredited by an agency recognized by the U.S. Department of Education.<ul><li>
Junior level: Bachelor&rsquo;s degree in a related business area with at least two years of related/relevant document administrative work experience within the last two years, or at least four years of related/relevant work experience</li><li>
Mid-level: Bachelor&rsquo;s degree in a related business area with at least four years of related/relevant document administrative experience within the last two years, or at least six years of related/relevant work experience</li><li>
Experience conducting Librarian support activities, with at least a portion of the experience within the last twoyears</li><li>
Demonstrated document control management and coordination skills</li><li>
Intelligence Community experience, preferred</li><li>
Maintain a safe, clean, warm and welcoming environment</li><li>
Ability to communicate effectively both orally and in writingProfessionalism</li><li>
Excellent interpersonal skills used when interfacing, coordinating, and negotiating with colleagues, auditors, customers and vendors</li><li>
Good planning, time management and organization skills</li></ul> 

Pay Information 
Full-Time Salary Range: $67406 - $114590 
 
Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.
 
 
Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics. 
 
About BAE Systems Intelligence &amp; Security
 
BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it&rsquo;s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts &ndash; defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team&mdash;making a big impact on a global scale. At BAE Systems, you&rsquo;ll find a rewarding career that truly makes a difference. 
 
Intelligence &amp; Security (I&amp;S), based in McLean, Virginia, designs and delivers advanced defense, intelligence, and security solutions that support the important missions of our customers. Our pride and dedication shows in everything we do&mdash;from intelligence analysis, cyber operations and IT expertise to systems development, systems integration, and operations and maintenance services. Knowing that our work enables the U.S. military and government to recognize, manage and defeat threats inspires us to push ourselves and our technologies to new levels. 
 
This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.</div>

Library Technician SSP Facility Document Coordinator

Epiq

<div>It's fun to work at a company where people truly believe in what they are doing!
Job Description:
<h1 class="jobSectionHeader">The Workflow Coordinator delivers high quality customer service by coordinating requests and completing related administrative responsibilities. This role partners closely with other Coordinators and Supervisors to ensure smooth handoffs to processors and consistent, high quality. service. The Workflow Coordinator takes a proactive approach to identifying team needs, recommending improvements, and supporting staff to maintain strong working relationships and service standards. The scheduled shift of this position is 10:00p.m to 7:00a.m Monday to Friday.
</h1>RESPONSIBILITIES
<ul><li>Provide exceptional customer service to attorneys and staff utilizing the Word Processing Department through professional, responsive, and detail-oriented communication.
</li><li>Manage, monitor, and prioritize workflow during assigned shifts to meet attorney deadlines and service expectations.
</li><li>Perform Document Specialist duties as required, based on workload and business needs.
</li><li>Coordinate workflow transitions across shifts using Shift Status emails, written instructions, and verbal communication to ensure continuity of service.
</li><li>Communicate effectively through work requests, email, telephone, and messaging platforms to support timely and accurate job completion.
</li><li>Collaborate with Supervisors and fellow Coordinators to maintain, update, and implement departmental procedures and documentation.
</li><li>Escalate operational issues, potential risks, and employee relations concerns to the Supervisor in a timely and professional manner.
</li><li>Support additional document processing initiatives, firm projects, and departmental functions as assigned.
</li></ul>REQUIREMENTS
<ul><li>Associate degree, secretarial degree, or equivalent combination of education and experience.
</li><li>Five or more years of experience in a legal document production environment and or legal secretarial role.
</li><li>Working knowledge of legal terminology and familiarity with a law firm environment.
</li><li>Advanced proficiency with Document Management Systems and Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
</li><li>Strong spelling, grammar, punctuation, and proofreading skills.
</li><li>Demonstrated ability to organize, prioritize, and manage multiple assignments in a deadline driven environment.
</li><li>Self-directed with strong initiative and the ability to work independently with minimal supervision.
</li><li>Proven ability to perform effectively under pressure while maintaining accuracy and quality.
</li><li>Excellent communication, interpersonal, teamwork, and customer service skills.
</li></ul>The Compensation range for this role is 25.00 to 30.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications. 
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
It is Epiq&rsquo;s policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual&rsquo;s race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Epiq&rsquo;s policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. In addition Epiq will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request. Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records.</div>

Workflow Coordinator

<div>The Document Controller will be responsible for managing, organizing, and maintaining all project-related documentation to ensure accuracy, quality, and compliance with company and client requirements.</div>
 <div><ul><li>Maintain and manage all incoming and outgoing project documents
</li><li>Ensure proper document control support is provided in line with project requirements
</li><li>Register, track, and distribute documents using the document control system
</li><li>Maintain document logs, registers, and filing systems (electronic and hard copy)
</li><li>Ensure all documents are correctly numbered, filed, and easily retrievable
</li><li>Coordinate with project teams, consultants, and contractors for document submissions
</li><li>Monitor document revisions and ensure only the latest versions are in circulation
</li><li>Support in preparation of reports, transmittals, and correspondence
</li><li>Ensure compliance with company standards and project-specific procedures
</li><li>Archive project documents in accordance with retention policies</li></ul></div>
 <div><ul><li>Bachelor&rsquo;s degree or Diploma in a relevant field
</li><li>Minimum 5+ years of experience as a Document Controller in infrastructure or construction projects
</li><li>Experience working on large-scale infrastructure or supervision projects is preferred
</li><li>Strong knowledge of document control systems (e.g., Aconex, EDMS, SharePoint, etc.)
</li><li>Good understanding of document management processes and workflows
</li><li>Proficient in MS Office (Word, Excel, Outlook)
</li><li>Strong organizational and communication skills
</li><li>Attention to detail and ability to manage multiple tasks efficiently
</li></ul>Imagine a better future for you and a better future for us all.
Join our close-knit community of talented individuals who share your passion for making a positive impact. Our global team includes more than 69,000 employees, working together to make a difference in communities both close to home and around the world.
With us, you can. Apply today.</div>

Document Controller (Saudi National)

Siemens

<div></div><div>Siemens Mobility (SMO) is the world&rsquo;s leading provider of mobility solutions that enable the efficient, safe, and environmentally friendly transport of people and goods - and help improve the quality of everyday life for millions of people on all continents.

Motivated by innovation, we develop intelligent solutions for the growing digitalization of the transport sector. Our range of offerings includes rail vehicles, rail automation, road traffic management systems, rail electrification and services.

Today, we are recruiting for a Document Controller to join our team in Egypt. This is an excellent career opportunity for professionals looking to join a truly international team in one of the biggest projects of Siemens Mobility.

What are my responsibilities?
<ul>
<li>Work according to structured document management processes and procedures, ensuring all instructions are followed throughout the project lifecycle.</li>
<li>Ensure document types are controlled as per established procedures and instructions.</li>
<li>Manage technical documents/correspondences daily, including processing, submitting, and tracking throughout the project cycle.</li>
<li>Operate within the electronic document management system (e-DMS) &ndash; ACONEX, ensuring proper registration, linking, uploading, and metadata compliance.</li>
<li>Apply correct documentation codes and references in accordance with the project Data Structure (PDS), ensuring version and revision control.</li>
<li>Maintain and report on document statuses, ensuring timely approvals, releases, and distributions.</li>
<li>Follow and oversee daily workflows from Formal Review to final approval, coordinating design submissions with the Employer and Employer representatives.</li>
<li>Collaborate with the document control team to finalize workflows, releases, and distributions while maintaining team alignment.</li>
<li>Communicate regularly with project document controllers (CJV, PM, sub-PM, and other team members) to ensure proper document creation and maintenance.</li>
<li>Implement quality checklists/guidelines to uphold documentation standards, particularly for releases to NAT &amp; SYS.</li>
<li>Monitor and report on documentation issues that do not comply with the agreed PDS or Aconex metadata.</li>
</ul>
What do I need to qualify for this job?
<ul>
<li>Bachelor&rsquo;s degree in business administration, Computer Science or equivalent.</li>
<li>2-4 Years of Experience.</li>
<li>Junior Position with basic level of experience in DM field.</li>
<li>Experience in Aconex, Microsoft OneDrive, SAP P22, Project Wis is a Plus</li>
<li>English Fluency is a must</li>
</ul>
What else do I need to know?

As a world leader in developing and producing the most advanced technologies, we improve lives and further human achievements worldwide, while also protecting the climate - all thanks to our employees. Working with us, you have the foundation to develop personally and professionally. We give you the chance to do something significant, that benefits society and human progress. We give you the chance to create a difference.

At Siemens we are always challenging ourselves to build a better future. We need the most innovative and diverse Digital Minds to develop tomorrow &lsquo;s reality. Find out more about the Digital world of Siemens here: www.siemens.com/careers/digitalminds

Diversity at Siemens is our source of creativity and innovation. Having different types of talent and experiences makes us more ambitious and better prepared to respond successfully to the demands of the Society. Therefore, we value the candidates that reflect the Diversity that we enjoy in our Company. Please find more information at www.siemens.com

We are looking forward to receiving your online application.

Please note: Only complete applications can be considered in the selection process.</div>

Document Controller @Siemens Mobility Egypt

Al Aali International

We are hiring Document Controller, URGENTLY!Qatar Energy approved Document Controller requirements.Maintain project documents and ensure that accurate information is distributed throughout the project, on time, to the people who need including Project Manager, Project Engineers, Clients, Designers, Surveyors, Architects, and other colleagues. Keep confidentiality of the documents based on the document's nature. Work with technical documents such as reports, equipment manuals, etc. Sort and store electronic and hard copy documents for easy retrieval. Keep a record of all incoming/outgoing documents with proper document classification, revision, issue date, document status, etc.KEY ACTIVITIES1. Controlling company and project documentation as assigned by the management2. Sorting, storing, and retrieving electronic and hard copy documents3. Following and improving document control procedures4. Ensuring all documentation meets formal requirements and required standards5. Producing document progress reports for the Project Manager and other managers6. Conducting regular reviews and document audits7. Helping in the planning stages of the assigned project8. Ensure documents are shared at key times to facilitate timely project completion9. Using computers to organize and distribute documents10. Working closely with the Project site office and head office.REQUIREMENTSEducation: Bachelor&rsquo;s DegreeIT Skills: Well-versed with MS Office Packages and experience in generating Excel databases. Typing Speed in EnglishMultitasking and experience in Secretarial work would be preferred.Please note that we are not hiring anyone outside of Qatar.We are ONLY hiring candidates who are based in Qatar now and can join immediately.Job Type: Full-time

Document Controller

Zohal Construction Co. W.L.L

Job Description: -<ul><li>1. Document Control &amp; Management</li></ul>&middot; Establish and maintain a centralized electronic and hard-copy document control system.&middot; Register, log, track, and distribute incoming and outgoing documents, drawings, and correspondence.&middot; Ensure proper document classification, revision control, and archiving in accordance with company procedures.&middot; Maintain updated document registers, drawing logs, RFI logs, and submittal trackers.&middot; Ensure only the latest approved revisions are available on site and obsolete documents are removed from circulation.2. Submittal &amp; Technical Coordination&middot; Coordinate and monitor the submission of technical submittals, RFIs, method statements, and related documentation between the Project Engineer, client/consultant, and subcontractors.&middot; Follow up on pending approvals and ensure timely responses.&middot; Assist in compiling final handover documentation and project close-out dossiers.3. HR &amp; Administrative Liaison&middot; Act as the primary liaison between site-based employees and the HR &amp; Administration department.&middot; Facilitate communication, document processing, and employee-related administrative matters.4. Quality &amp; Compliance&middot; Ensure all project documentation complies with the Project Quality Plan (PQP), company procedures, and applicable statutory and regulatory requirements.&middot; Support internal and external audits by providing accurate and traceable documentation records.5. Reporting &amp; Project Support&middot; Assist the Project Manager in preparing periodic progress reports, document summaries, and cost control documentation.&middot; Maintain accurate records to support project monitoring and performance tracking.6. QHSE Documentation Support&middot; Maintain and update records related to risk assessments, environmental aspects/impacts, permits, and operational control measures.&middot; Support worker consultation and participation processes by maintaining documentation related to hazard identification and risk reporting.&middot; Ensure proper filing of safety, environmental, and compliance-related documentation.7. Site &amp; External Coordination&middot; Manage daily documentation interfaces with clients, subcontractors, suppliers, and local authorities.&middot; Coordinate and record communications related to project, environmental, and regulatory requirements.Job Type: Full-timeApplication Question(s):<ul><li>Are you located in Bahrain?</li><li>Expected Salary in BHD/Monthly?</li><li>Nationality?</li><li>Age?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>License/Certification:<ul><li>Driving License (Preferred)</li></ul>Location:<ul><li>Salmabad (Preferred)</li></ul>

AECOM

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us. 
Job Description<ul><li> 
Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.</li><li>May revise system or schedule as required to ensure timely approvals and distribution.</li><li>Ensures changes to document in a timely fashion in order to meet set deadlines.</li><li>Responsible for coordination with other parties to make sure document edits are made and proofed.</li><li>Tracks and keeps records of documents.</li><li>Follows standardized procedures but may have to use discretion to complete project.</li><li>Ensures document tracking and production system is maintained.</li><li>Prepares and maintains a document control system for all forms of documentation.</li><li>Makes copies of drawing for production and other company employees.</li><li>Assures that all completed documents have been signed-off by the appropriate personnel.</li><li>Distributes copies of documents to the appropriate personnel.</li><li>Implements and follows company quality assurance program procedures.</li></ul> 
Specifically, the document controller responsibilities are:
1. Maintain and update document filing systems (both electronic and physical).
2. Ensure proper classification, indexing, and version of control of documents.
3.Track submissions, approvals, revisions, and deadlines.
4. Distribute documents to internal teams and external partners.
5. Review documents for accuracy and completeness.
6. Manage access permissions, security, back up and archiving.
7.Prepare document status reports, and support audits.
8. Use document management system such as SharePoint. 
Requirements:
1. Diploma or Degree in Business, Administration, engineering , or related field.
2. Strong organization, and communication skills, and willingness to learn.
3. Proficient in MS office or any document control software.
4. female with or without experience, and a resident in Riyadh. 
Note that that AECOM shall provide on the job training for the selected candidate. 
Additional Information<div></div> 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

Search 10000+ Document coordinator jobs near you this March. New roles added regularly across leading industries. Apply today.

10000 document coordinator jobs Near Me

Library Technician SSP Facility Document Coordinator

Workflow Coordinator

Document Controller (Saudi National)

Document Controller @Siemens Mobility Egypt

Document Controller

Document Controller

Document Controller