document coordinator

Fortrea

<div>Job Overview:
Responsible for general maintenance and any required archival of documents produced by the CPS Project Management Team. Organizing, gathering, scanning, and filing of all applicable documents into appropriate electronic and/or paper copy locations, including the Trial Master File (TMF), as directed by Fortrea SOPs or other applicable directive. Responsible for document query generation and file reconciliation/resolution activities to support delivery of the TMF to client quality and integrity specifications, as well as to meet project timelines and productivity targets.
Qualifications (Minimum Required):<ul><li>
Lifesciences graduate with 0 - 1 years of experience.</li><li>
Fortrea may consider relevant and equivalent experience in lieu of educational requirements.</li><li>
Language Skills Required: Speaking: English Writing/Reading: English</li></ul>
Summary of Responsibilities:<ul><li>
Maintains an internal standardized filing structure for study-related documents.</li><li>
Works directly with the assigned Project Manager (PM) and Project Coordinator (PC) to review and finalize the TMF Plan and Index for individual projects.</li><li>
Creates and/or maintains any general document/file-related tracking forms and/or spreadsheets, as applicable.</li><li>
Maintains the TMF by working with applicable project team members to retrieve, file, and upload documents in accordance with applicable SOPs, policies, system, and client requirements.</li><li>
May interact directly with project teams in securing documents for the TMF, as appropriate.</li><li>
May interact directly with project teams to follow up regarding missing documents, as appropriate.</li><li>
Works with the PM/PC involved project teams, and applicable business partners for reconciliation of the TMF as part of the quality control process.</li><li>
May generate and deliver requested CD copies for clients and archive projects.</li><li>
Performs archiving duties for all paper and/or electronic media, as needed.</li><li>
Maintains departmental files including, but not limited to, project files.</li><li>
Performs other departmental administrative tasks, as assigned.</li><li>
All other duties as needed or assigned.</li></ul>
Experience (Minimum Required):<ul><li>
Strong written and verbal communication skills (English language).</li><li>
Experience working with computers and basic programs (i.e., Adobe Acrobat, Word, Excel, PowerPoint).</li><li>
Strong organizational skills, with the ability to work in a fast-paced setting with many interruptions.</li></ul>
Physical Demands/Work Environment:<ul><li>
Must be able to sit at a computer for long periods of time.</li><li>
Must be able to use hands to finger, handle or touch objects, tools, or controls, including a computer keyboard, for up to 8 hours per day.</li><li>
Standard office and/or home working environment.</li><li>
Risk of eye strain.</li><li>
Will involve out of normal office hours as required by the role.</li></ul>
Learn more about our EEO &amp; Accommodations request here.</div>

Document Specialist I

Pathway enterprises

Job Description: Document ControllerQualification: Any Graduate.1&ndash;3 years&rsquo; experience as Document Controller in manufacturing /construction industry is preferred.Job SummaryThe Document Controller is responsible for managing, tracking, and controlling all project-related documents and communications throughout the project lifecycle&mdash;from Enquiry to Delivery of material/ product up to Final Payment. The role ensures accurate documentation, timely communication, and proper coordination between internal departments and retrieval of data whenever required.Required Skills:&middot; Strong document management.&middot; Document numbering and revision control systems.&middot; Basic Knowledge of technical terms and drawings.&middot; Proficiency in MS Office (Excel, Word, Outlook)&middot; Knowledge of ERP systems preferred.&middot; Good communication and coordination skills.&middot; Ability to handle multiple project data.Scope of work:<ul><li>Prepare folders and maintain document logs for enquiries quotations submittal , approvals, comments, and revision documents.</li><li>Maintain a record and revision history of all above mentioned documents</li><li>Maintain revision control and document numbering system.</li><li>Archive drawings and maintain document history.</li><li>Prepare and manage all project-related emails and correspondence with customers, consultants, and internal departments.</li><li>Maintain proper documentation of approvals, comments, and decisions.</li><li>Maintain organized filing system digitally.</li><li>Establish and maintain an organized document control system to ensure prompt retrieval and availability of information upon request by the authorized team members.</li></ul>Job Types: Full-time, PermanentPay: ₹15,675.27 - ₹37,891.62 per monthWork Location: In person

Document Controller

Britannic water treatment co w.l.l

Job Title: Document Controller &ndash; Water Treatment ProjectsLocation: Doha-Qatar Employment Type: Full-time Industry: Water &amp; Wastewater Treatment / Environmental EngineeringAbout UsBritannic Water Treatment Co W.L.L is a leading pioneer water treatment company specializing in the design, construction, and operation of water and wastewater treatment facilities. We deliver sustainable solutions for municipal and industrial clients and are committed to quality, compliance, and environmental responsibility.Job SummaryWe are seeking a detail-oriented Document Controller to manage, track, and maintain project and corporate documentation related to water treatment projects. The ideal candidate will ensure accurate document control processes, support project teams, and maintain compliance with internal procedures and industry standards.Key Responsibilities&middot; Establish and maintain document control systems for water treatment projects&middot; Manage project documentation including drawings, technical specifications, reports, quotes, and correspondence&middot; Control document numbering, versioning, revision history, and distribution&middot; Ensure timely submission, review, approval, and archiving of documents&middot; Coordinate with engineering, procurement, construction, and QA/QC teams&middot; Maintain master document registers and transmittals&middot; Ensure compliance with ISO standards, client requirements, and company procedures&middot; Support audits and project handovers by providing complete and accurate documentation&middot; Manage both electronic and hard-copy records as requiredQualifications &amp; Experience&middot; Diploma or Bachelor&rsquo;s degree or Engineering, or a related field&middot; 1-2 years of experience as a Document Controller, preferably in water treatment, EPC, construction, or engineering projects&middot; Experience with document management systems (e.g., Aconex, SharePoint, EDMS)&middot; Strong organizational skills and attention to detail&middot; Good communication skills and ability to work with cross-functional teams&middot; Proficient in MS Office applicationsHow to ApplyInterested candidates are invited to submit their CV to gilbertdaniel@britannicwater.com with the subject line &ldquo;Document Controller &ndash; Water Treatment&rdquo;.Job Type: Full-timePay: QAR3,000.00 - QAR4,000.00 per month

Acciona Facility Middle East

Job Summary:We are seeking a highly organized and detail-oriented Document Controller / Administrative Assistant with experience in the Facility Management or Project Management industry. The ideal candidate will be responsible for managing project documentation, maintaining records, and providing administrative support to ensure smooth day-to-day operations.Key Responsibilities:&middot; Maintain and manage all project and company documentation (hard copy and electronic)&middot; Ensure proper document control procedures are followed (filing, version control, tracking)&middot; Assist in preparing reports, correspondence, and presentations&middot; Support project managers and FM teams with administrative tasks&middot; Handle incoming and outgoing documents and ensure timely distribution&middot; Maintain confidentiality of sensitive documents&middot; Coordinate meetings, prepare minutes, and follow up on action itemsRequirements:&middot; Minimum 2&ndash;3 years&rsquo; experience as a Document Controller or Admin Assistant&middot; Experience in Facility Management or Project Management is required&middot; Strong knowledge of document control procedures and systems&middot; Proficient in Microsoft Office (especially Excel and Word)&middot; Familiar with document management systems (Aconex, SharePoint, EDMS &ndash; advantage)&middot; Strong organizational and time-management skills&middot; Good written and verbal communication skills&middot; Ability to work under pressure and meet deadlinesJob Type: Full-timePay: From QAR1.00 per month

Document Controller (Female)

<div>We are seeking a Document Controller with 1&ndash;2 years of experience to support and coordinate project documentation activities across the full project lifecycle &mdash; from sales support through project closeout. This role is ideal for an early-career professional who is highly organized, detail-oriented, and eager to grow within project management and documentation.
The role serves as a key interface between the Project Manager, technical teams, customers, and suppliers, ensuring documentation quality, compliance, and timely delivery.
Key ResponsibilitiesSales &amp; Pre-Project Phase<ul><li>
Review project inputs to understand documentation scope and requirements.
</li><li>Support estimation of documentation workload and resource needs.
</li><li>Identify documentation-related contractual requirements, including special formats, penalties, and compliance obligations.
</li></ul>Project Initiation &amp; Setup<ul><li>
Review and confirm documentation requirements.
</li><li>Support validation of documentation effort estimates and identify risks.
</li><li>Apply documentation standards, guidelines, and workflows.
</li><li>Support setup of documentation tracking and management tools.
</li><li>Create and maintain the Master Document Register (MDR) with the Project Manager.
</li><li>Support training of project team members on documentation processes and tools.
</li><li>Coordinate with the customer&rsquo;s Document Manager to align documentation expectations.
</li><li>Support implementation of documentation procedures for suppliers and subcontractors.
</li></ul>Monitoring &amp; Control<ul><li>
Track documentation progress using internal systems and tools (e.g., GCP Ops or equivalent).
</li><li>Support document review, approval, and publication workflows.
</li><li>Follow up on document submissions and stakeholder feedback.
</li><li>Help prioritize documentation deliverables aligned with project milestones.
</li><li>Maintain accurate documentation records and traceability.
</li><li>Support preparation of transmission records and contractual documentation logs.
</li><li>Assist with reporting, dashboards, and basic KPIs.
</li><li>Monitor supplier documentation submissions and compliance.
</li><li>Support documentation activities during construction and installation phases.
</li></ul>Change Management<ul><li>
Support updates to documentation plans and MDR following approved changes.
</li></ul>Project Closeout<ul><li>
Support compilation and delivery of final documentation in line with customer requirements.
</li><li>Assist with organizing final documentation packages (digital and/or hard copy).
</li><li>Support coordination of customer review and approval.
</li>Contribute to documentation-related lessons learned. 
<li>
</li></ul> 
 
Requirements 
<ul><li>
Bachelor&rsquo;s degree in Engineering, Business Administration, Project Management, or a related field.
</li></ul><ul><li>1&ndash;2 years of professional experience in project documentation, document control, project coordination.
</li><li>Fluency in French (spoken and written) &ndash; mandatory.
</li><li>Professional working proficiency in English.
</li><li>Experience using document management systems and standard office tools (e.g., MS Office).
</li><li>Strong organizational skills with high attention to detail.
</li><li>Ability to manage multiple tasks, follow up with stakeholders, and meet deadlines.
</li></ul>Nice to Have<ul><li>
Experience in EPC, engineering, construction, or industrial project environments.
</li><li>Familiarity with customer documentation portals and document approval workflows.
</li><li>Experience coordinating documentation with suppliers or subcontractors.
</li><li>Exposure to basic reporting, KPIs, or dashboards.</li></ul> 

Benefits 
<ul><li>
Annual bonus
</li><li>Health insurance and wellness programs
</li><li>Professional development and training opportunities</li></ul></div>

Document Controller - French Speaker

PLUTO ELECTRO-MECHANICAL CONT. COMPANY

As a document controller you will be responsible for maintaining the accurate records of company documentation. You could be sorting electronic or hard copies of project documentation and producing reports based on this.The job role of a document controller involves the following duties:<ul><li>Controlling company and project documentation</li><li>Following and improving document control procedures</li><li>Ensuring all documentation meets formal requirements and required standards</li><li>Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals</li><li>Producing document progress reports for senior managers</li><li>Conducting regular reviews and document audits</li><li>Using computers to organise and distribute documents within a company</li><li>Helping in the planning stages of a specific project</li><li>Ensure documents are shared at key times to facilitate timely project completion</li><li>Working in an office.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>

Secretary / Document Controller

Veloche Interior and Exhibition

职位概述 我们正在寻找一位经验丰富的普通话流利的文档管理员，负责管理和控制室内装修工程的所有项目文档。该职位的主要职责包括确保图纸、技术文件和信函的准确归档、跟踪、分发和及时提交，并符合项目和顾问的要求。 主要职责 管理和维护所有项目文件，包括图纸、提交文件、材料审批、信息请求 (RFI)、施工方法说明和往来函件 接收、记录、分发和跟踪收发文件 确保文件编号正确、版本控制和修订跟踪 与项目经理、工程师、顾问和分包商协调文件提交和审批事宜 维护最新的文件登记册和跟踪表 确保文件按项目进度和截止日期提交 妥善归档已完成的项目文件以便移交 准备移交文件并跟进审批情况 确保遵守公司和项目文件控制程序 任职要求 大专或本科以上学历（优先） 至少2-5年室内装修/建筑项目文件控制经验 精通文件控制程序和工作流程 熟练使用微软办公软件（Excel、Word）和文档管理系统 必须具备处理顾问和客户提交文件的经验 良好的沟通和协调能力 能够在压力下工作按时完成任务 优先技能 拥有阿联酋装修项目经验 熟悉 Aconex / Procore / 类似系统（如适用） 注重细节，具备较强的组织能力Job SummaryWe are looking for an experienced Mandarin Speaker Document Controller to manage and control all project documentation for interior fit-out works. The role involves ensuring accurate filing, tracking, distribution, and timely submission of drawings, technical documents, and correspondence in line with project and consultant requirements.Key Responsibilities<ul><li>Manage and maintain all project documents including drawings, submittals, material approvals, RFIs, method statements, and correspondence</li><li>Receive, log, distribute, and track incoming and outgoing documents</li><li>Ensure correct document numbering, version control, and revision tracking</li><li>Coordinate with Project Managers, Engineers, Consultants, and Subcontractors for document submissions and approvals</li><li>Maintain up-to-date document registers and trackers</li><li>Ensure documents are submitted as per project schedules and deadlines</li><li>Archive completed project documents properly for handover</li><li>Prepare transmittals and follow up on approvals</li><li>Ensure compliance with company and project document control procedures</li></ul>Requirements<ul><li>Diploma or Bachelor&rsquo;s degree (preferred)</li><li>Minimum 2&ndash;5 years of experience as a Document Controller in Interior Fit-Out / Construction projects</li><li>Strong knowledge of document control procedures and workflows</li><li>Proficient in MS Office (Excel, Word) and document management systems</li><li>Experience handling consultant and client submissions is a must</li><li>Good communication and coordination skills</li><li>Ability to work under pressure and meet deadlines</li></ul>Preferred Skills<ul><li>Experience in UAE fit-out projects</li><li>Familiar with Aconex / Procore / similar systems (if applicable)</li><li>Attention to detail and strong organizational skills</li></ul>Job Type: Full-time

Document Controller - Fit out (Mandarin Speaker)

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8794 document coordinator jobs Near Me

Document Specialist I

Document Controller

Document Controller

Document Controller (Female)

Document Controller - French Speaker

Secretary / Document Controller

Document Controller - Fit out (Mandarin Speaker)