document coordinator

Giza Systems EG

<div><h4 class="jobSectionHeader"><b>Job Description</b></h4>
<p></p><div><p>The Document Controller is responsible for managing, organizing, and maintaining all project and organizational documentation to ensure compliance, and accessibility. This role ensures proper document control procedures are followed, supports teams with documentation needs, and maintains effective filing systems&mdash;both digital and physical.</p>
<h2 class="jobSectionHeader"><div><b>
Key Responsibilities</b></div></h2>
<ul><li>Maintain and manage electronic and hard-copy filing systems in accordance with company standards.</li>
<li>Track document versions, revisions, and updates to ensure all stakeholders use the latest document</li>
<li>Distribute documents internally and externally as required by project workflows.</li>
<li>Monitor document workflows to ensure timely reviews and responses.</li>
<li>Implement and enforce document control procedures and naming conventions.</li>
<li>Conduct periodic checks and audits of documentation accuracy and completeness.</li>
<li>Ensure compliance with company policies, standards, ISO requirements, and client/project guidelines.</li>
<li>Generate reports, logs, and status updates for management.</li>
</ul></div><p></p>
<h4 class="jobSectionHeader"><b>Personal Skills</b></h4>
<p></p><div><ul><li>Bachelor&rsquo;s degree in Business Administration, Information Management, Engineering, or a related field.</li>
<li>Professional training or certification in document control or information management is preferred.</li>
<li>Excellent attention to detail and accuracy.</li>
<li>Strong communication skills, both verbal and written.</li>
<li>Ability to manage high volumes of documentation under pressure.</li>
<li>Strong sense of confidentiality and professionalism.</li>
</ul></div><p></p>
<h4 class="jobSectionHeader"><b>Technical Skills</b></h4>
<p></p><div><p>Experience<br>
<br>
<br>
Experience in construction, engineering, consulting, or PMO environments is an advantage.
<br>
Demonstrated experience using EDMS platforms such as Aconex, SharePoint, Procore, or similar tools.<br>
<br>
<br>
Technical Skills<br>
<br>
<br>
Strong understanding of document control methodologies, versioning systems, and archiving standards.
<br>
Proficiency in Microsoft Office Suite and document control software.
<br>
Knowledge of quality standards such as ISO 9001.
<br>
Ability to create structured filing systems and maintain organized repositories.</p></div></div><p></p>
<br><div><h4 class="jobSectionHeader"><b>Job Details</b></h4>
<div><div>Job Location</div>
<div>Riyadh, Saudi Arabia</div>
</div><div><div>Company Industry</div>
<div>System Integrator</div>
</div><div><div>Company Type</div>
<div>Employer (Private Sector)</div>
</div><div><div>Job Role</div>
<div>Engineering</div>
</div><div><div>Employment Type</div>
<div>Employee</div>
</div><div><div>Job Division</div>
<div>Industrial Digital Solutions</div></div></div>
<br><div><h4 class="jobSectionHeader"><b>Preferred Candidate</b></h4>
<div><div>Career Level</div>
<div>Mid Career</div>
</div><div><div>Years of Experience</div>
<div>Min: 2</div>
</div><div><div>Degree</div>
<div>Bachelor's degree</div></div></div>

Document Controller

Era Projects

<p><b>Job Description:</b><br/>We are seeking a detail-oriented and organized <b>Document Controller</b> to manage, maintain, and control company documents and records. The ideal candidate will ensure that all documentation is accurate, up-to-date, and easily accessible while adhering to company standards and compliance requirements.</p><p><b>Key Responsibilities:</b></p><ul><li>Maintain, organize, and control all project and company documents (both electronic and hard copy).</li><li>Ensure proper filing, indexing, and retrieval of documents as needed.</li><li>Track document revisions, updates, and approvals to ensure version control.</li><li>Coordinate with project teams, managers, and other departments to manage document flow.</li><li>Review incoming and outgoing documents for completeness, accuracy, and compliance with company standards.</li><li>Prepare and distribute documentation reports as required.</li><li>Ensure confidentiality and security of sensitive company information.</li><li>Assist in audits and ensure compliance with document management procedures.</li></ul><p><b>Requirements:</b></p><ul><li>Proven experience as a Document Controller or in a similar administrative/document management role.</li><li>Strong knowledge of document management systems (DMS) and MS Office applications.</li><li>Excellent organizational and time-management skills.</li><li>Attention to detail and high level of accuracy.</li><li>Strong written and verbal communication skills.</li><li>Ability to work independently and in a team environment.</li></ul><p><b>Preferred Qualifications:</b></p><ul><li>Experience in [industry-specific field, e.g., construction, engineering, IT, etc.].</li><li>Familiarity with ISO standards or other compliance frameworks.</li></ul><p>Job Types: Full-time, Permanent</p>

DOCUMENT CONTROLLER

Seal & Design

Overview <p>Seal & Design, Inc. is a family owned company founded and located in Clarence, NY with three divisions located across the U.S. and Canada. Our product line includes gaskets, o-rings, seals, molded products, die-cut foams, and many other specific products for all kinds of sealing applications. We provide superior products to our customers across many industries, including: Automotive, Medical, Military, Aerospace, Electronics, Power Generation, Hydraulics, and HVAC.</p><p><b>Purpose:</b> Provides expertise to cross functional teams to facilitate total quality methods associated with raw material and fabrication activities, training, & logistical support. Monitor the quality of manufactured & purchased products and develop standards and processes for maintaining or improving quality. Uses PPAP/APQP methodology/core tools to ensure the organizational processes are being met, analyze & report results, assist with launch deliverables, update and track open issues.</p><p><b>Pay Rate: $22-$27</b></p> Responsibilities <ul><li>PPAP document coordinator, compile all necessary documentation required within each level of PPAP per customer's request. Ensure all documents and customer specific requirements are being met or addressed</li><li>Qualifies first-piece fabrication product and performs random quality checks as indicated by the quality specifications; has the authority to stop production when needed to correct quality issues</li><li>Responsible for updating any PPAP documentation to reflect any product or process changes resulting from corrective or preventative actions related to RMAs</li><li>Support sales with APQP process and conduct Quality portion of APQP approval.</li><li>Responsible for reviewing and maintaining CSRs (Customer Specific Requirements), reviews for compliance</li><li>Conducts Product/Process & Layered audits and compiles, evaluates & distributes the results</li><li>Provide support during internal QMS audits, IATF (3rd party) audits, and customer audits</li><li>Reviews & evaluates product test reports against the customers' compound specifications</li><li>Meets or exceeds department KPI's</li><li>Maintains records and procedures in compliance with all quality standards and certifications</li><li>Assists Director of QA, QA Manager, SQE, QA Technicians & QA Inspectors in any duties as requested, participate in QA morning huddles</li><li>Assist & support Canada, Rochester, & Syracuse divisions and other internal departments as needed</li><li>Enforces safety policies and practices to ensure culture of health and safety; identifies safety hazards and works with management team on corrective actions</li></ul> Qualifications <ul><li>Associates degree (AA) in a technical curriculum or minimum five years related experience, or equivalent combination of education and experience</li><li>Proficiency working in a computer supported environment with business systems software and Microsoft office programs</li><li>Knowledge of ISO and/or IATF16949 quality systems</li><li>Knowledge of statistical concepts (SPC)</li><li>Proficient in use of measuring equipment such as calipers, micrometers, vision systems, etc.</li><li>Strong CAD, blueprint reading skills, including comprehensive understanding of GD&T</li><li>Trained and competent in complying with the AIAG Production Part Approval Process (PPAP) manual and the associated APQP process</li><li>Knowledge of IMDS (International Material Data System) and CAMDS (China Automotive Material Data System) and their operations</li><li>Strong attention to detail</li></ul> Benefits <ul><li>Medical/Dental/Vision Plans</li><li>401(k) and profit sharing</li><li>Paid Time Off</li><li>Bonuses</li><li>Paid Holidays</li><li>Life Insurance</li><li>Yearly Performance Reviews</li></ul>

APQP/PPAP Quality Coordinator

Innovo Group

<div>
 <strong>
  Role Purpose
  <br/>
  <br/>
 </strong>
 The Document Controller is responsible for managing, organizing, and maintaining all project documentation, ensuring accuracy, quality, and compliance with company and client standards. The role supports project teams by controlling the flow of documents, ensuring timely distribution, and maintaining an updated and secure document management system.
 <br/>
 <br/>
 <strong>
  Key Accountabilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Establish, maintain, and update the Document Management System (DMS) for all incoming and outgoing documents.
  </li>
  <li>
   Ensure proper coding, numbering, labeling, and filing of documents according to company procedures.
  </li>
  <li>
   Control the issuance, storage, and retrieval of drawings, specifications, method statements, contracts, and correspondence.
  </li>
  <li>
   Maintain document registers and ensure accurate tracking of revisions and statuses.
  </li>
  <li>
   Distribute documents to relevant departments, consultants, and contractors in a timely manner.
  </li>
  <li>
   Ensure that the latest revisions of documents and drawings are always available to project teams.
  </li>
  <li>
   Coordinate with engineers, project managers, and subcontractors to ensure smooth document flow.
  </li>
  <li>
   Track submissions, approvals, comments, and ensure proper follow-up on pending actions.
  </li>
  <li>
   Ensure all documentation complies with project standards and client requirements.
   <br/>
   <br/>
  </li>
 </ul>
 Support the implementation of document control procedures and policies.
 <br/>
 <br/>
 <ul>
  <li>
   Perform regular checks to verify document accuracy and completeness.
  </li>
  <li>
   Assist in internal/external audits by preparing required documentation and logs.
  </li>
  <li>
   Generate weekly/monthly document control reports, including submission logs and document status summaries.
  </li>
  <li>
   Maintain electronic and hard-copy archives of project documents for easy retrieval.
  </li>
  <li>
   Assist in preparing handover documentation and final project dossiers.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications, Experience, Knowledge &amp; Skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Diploma or bachelor&rsquo;s degree in business administration, Engineering, or related field (preferred but not mandatory).
  </li>
  <li>
   Minimum 1 year of experience as a Document Controller, ideally in the construction industry.
  </li>
  <li>
   Strong knowledge of document control systems (DMS) such as Aconex, Procore, EDMS, or similar.
  </li>
  <li>
   Proficiency in MS Office (Excel, Word, Outlook).
  </li>
  <li>
   Excellent organizational skills and attention to detail.
  </li>
  <li>
   Strong communication and coordination skills.
  </li>
  <li>
   Ability to work under pressure and meet deadlines.
  </li>
 </ul>
</div>


Buro Happold

<div><p>Ready to lead document control on high-impact engineering consultancy projects? Step into the Document Controller role where your precision drives success.</p><p></p><p><b><br>
Here at Buro Happold, expect the exceptional.</b></p><p>
From the projects you will work on to the clients we work with. From career-defining opportunities to an inclusive and diverse practice where we all contribute to a more equitable world. From our reputation to our relationships. Wherever your Buro Happold career takes you, it&rsquo;ll be anything but ordinary.</p><p></p><p><b><br>
Your next role</b></p><p>
Buro Happold has a clear strategic plan, strong learning culture and entrepreneurial mindset that will allow you to thrive.</p><p>
You&rsquo;ll be part of something bigger than us all where sustainability, equity, social and performance outcomes matter. All of Buro Happold is committed to doing the right thing, even when that&rsquo;s the hardest thing. This is a genuine opportunity to make impact - and leave real legacy.</p><p>
We are seeking a skilled and proactive Document Controller to join our team. This role supports the Major Projects team in managing and coordinating bid responses, enhancing our work-winning capabilities, and driving growth in the Middle East.</p><p></p><p><b><br>
Your key duties</b></p><ul><li>
Manage and maintain all project documentation, including drawings, specifications, and reports.</li><li>
Ensure all documents are correctly filed, stored, and easily accessible.</li><li>
Implement and maintain document control processes and procedures.</li><li>
Review and update documents for accuracy and compliance with company standards.</li><li>
Distribute project-related documents to internal and external stakeholders.</li><li>
Track and manage document revisions and ensure that the latest versions are available.</li><li>
Coordinate with project teams to ensure timely submission of documents.</li><li>
Conduct regular audits to ensure document control processes are being followed.</li><li>
Provide training and support to staff on document control procedures.</li><li>
Assist in the preparation of project documentation for handover at project completion.</li></ul><p></p><p><b><br>
Your skills and experience</b></p><ul><li>
Bachelor's degree in business administration, Engineering, or a related field.</li><li>
Proven experience as a Document Controller in an engineering or construction environment.</li><li>
Proficiency in document management software and MS Office Suite.</li><li>
Familiarity with document control software such as ACONEX, SharePoint, or similar.</li><li>
Excellent organizational and time-management skills.</li><li>
Strong attention to detail and accuracy.</li><li>
Ability to work independently and as part of a team.</li><li>
Good communication and interpersonal skills.</li><li>
Certification in Document Control or Records Management.</li><li>
Experience with electronic document management systems (EDMS).</li></ul><p></p><p><b><br>
What we offer you</b></p><ul><li>
Bring your knowledge and expertise to one of the world&rsquo;s most respected consultancies.</li><li>
Hybrid working arrangements</li><li>
Attractive salary and benefits package</li><li>
A strong commitment to your continuous development. Whatever stage in your career, we have a learning and development programme that will enable and empower you</li><li>
Entitlement to two memberships to professional bodies or subscriptions</li><li>
An international culture that wherever your career takes you at Buro Happold, you won&rsquo;t be far from the exceptional.</li></ul><p></p><p><b><br>
At Buro Happold, everyone else&rsquo;s extraordinary is just our everyday. </b><b>Apply today and be a part of our legacy.</b></p><p></p><p><b><br>
A place for everyone</b></p><p>
Buro Happold values individual's flexible approaches to working patterns as an important part of the way you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers.
</p><p>Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds and experiences that shape us. Appreciating each other&rsquo;s differences is key, we want employees to feel they don&rsquo;t have to mask elements of their identity to thrive.</p><p>
We are working to change the lack of representation of marginalised groups in the built environment and are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing difference allows us to develop the most innovative and elegant solutions.</p><p>
Please let us know if there are any adjustments, we could make to the application process to make it easier and more comfortable for you. Contact recruitment@burohappold.com so we can work with you to support you throughout your application.</p></div><p></p>

Specialties Qatar

<p>We are looking for a <b>Document Controlle</b>r who can join immediately and has strong knowledge or hands-on experience with Aconex and InEight for fit-out and construction projects.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage, organize, and control project documents</li><li>Maintain physical and digital filing systems</li><li>Check document accuracy and revision control</li><li>Distribute drawings and documents to project teams</li><li>Maintain document registers and templates</li><li>Ensure confidentiality of project information</li><li>Prepare basic reports as required</li><li>Actively use Aconex and InEight document control systems</li></ul><p><b>Requirements:</b></p><ul><li>Proven experience as a Document Controller in fit-out or construction projects</li><li>Familiarity or strong working knowledge of Aconex and InEight is mandatory</li><li>Proficient in MS Office and Excel</li><li>Well-organized with strong attention to detail</li><li>Ability to join immediately</li><li>Bachelor&rsquo;s degree preferred</li></ul><p>Job Type: Contract</p>

ENKA İnşaat ve Sanayi A.Ş.

<div>
 <p>
  QUALIFICATIONS AND JOB DESCRIPTION
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are looking for talents to build their career as an Document Control Specialist for our
  <strong>
   Head Office
  </strong>
  in
  <strong>
   Besiktas, Istanbul
  </strong>
  !
 </p>
 <p>
  <br/>
 </p>
 <p>
  In ENKA family, you can;
 </p>
 <ul>
  <li>
   Have a chance to work for the largest engineering and construction company of Turkey,
  </li>
  <li>
   Be a part of a global company of over 17.000 employees,
  </li>
  <li>
   Build your career in a company with experience over 65 years,
  </li>
  <li>
   Gain experience in corporate culture with a global management approach,
  </li>
  <li>
   Have access to future opportunities for working in other countries over 5 continents where we are currently operating after the successful completion of this assignment.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  QUALIFICATIONS
 </p>
 <ul>
  <li>
   B.Sc. degree in Information and Document Management or relevant engineering faculties,
  </li>
  <li>
   Min. 2 years of experience in a related position, preferably in large-scale construction projects,
  </li>
  <li>
   Hands-on knowledge and experience in Document Management Systems (EDMS experience is a plus),
  </li>
  <li>
   Comfortable working with automation systems and digital documentation tools,
  </li>
  <li>
   Strong typing, editing, and data organization skills,
  </li>
  <li>
   Excellent command of written and spoken English,
  </li>
  <li>
   Proficiency in Microsoft Office applications, especially Excel,
  </li>
  <li>
   Strong communication and reporting skills, team worker,
  </li>
  <li>
   Detail-oriented, analytical, result-driven, enthusiastic, positive and energetic,
  </li>
  <li>
   No restriction to travel and abroad, able to relocate for a project.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   JOB DESCRIPTION
  </strong>
 </p>
 <ul>
  <li>
   Manage, register, and control project documents in line with company standards and project requirements,
  </li>
  <li>
   Ensure timely distribution of documents to relevant project stakeholders,
  </li>
  <li>
   Maintain and update Document Management Systems (DMS/EDMS), ensuring accuracy and compliance,
  </li>
  <li>
   Track document revisions and ensure correct versioning and filing,
  </li>
  <li>
   Support project teams with document formatting, editing, and submission,
  </li>
  <li>
   Coordinate with engineering and other departments to ensure smooth information flow,
  </li>
  <li>
   Prepare reports and provide support to senior management regarding document status and progress,
  </li>
  <li>
   Monitor and improve document control processes to meet project deadlines and quality standards.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  If you apply for this job posting, you can review the clarification text prepared within the scope of KVKK s. 6698 regarding your personal data to be processed at www.enka.com.
 </p>
</div>


Document Control Specialist

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