document management coordinator

Aurora Talent

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 Position: Document Controller
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 Location: Abu Dhabi
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 Employment Type: Permanent
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 Requirement: Valid working rights in UAE
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 We are seeking an experienced
 
 Document Controller
 
 to join our client's team in Abu Dhabi. The successful candidate will be responsible for managing, organizing, and supporting document control processes in line with company procedures and project requirements. This role involves close coordination with project teams, clients, and internal stakeholders to ensure compliance, accuracy, and timely documentation throughout the project lifecycle.
 
 
 
 
 
 
 Key Responsibilities:
 
 
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 Support the setup, organization, and execution of project document management processes.
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 Monitor and control document submission, approval workflows, and client transmittals.
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 Maintain and update document registers, master data lists, and project templates.
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 Ensure compliance with document control procedures and standards.
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 Provide training and assistance to project teams on document management tools.
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 Support final handover of project documentation to the client.
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 Assist project managers in minimizing risks and maximizing opportunities related to documentation.
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 Qualifications &amp; Skills:
 
 
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 Proven experience in document control within large-scale projects, preferably in oil &amp; gas, EPC, or construction.
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 Strong knowledge of EDMS (Electronic Document Management Systems).
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 Understanding of project reporting, progress tracking, and control processes.
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 Excellent organizational and communication skills.
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 Ability to work effectively with multiple stakeholders and ensure accuracy under tight deadlines.
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 </ul>
 
 
</div>

Document Controller

Gulf Pioneers Trading & Contracting

Key Responsibilities:<ul><li>Manage, organize, and archive company documents and records in a structured and secure manner.</li><li>Maintain and update document logs, ensuring accessibility and accuracy.</li><li>Implement and enforce document control policies and procedures according to company standards.</li><li>Coordinate with different departments to ensure smooth flow and circulation of documents.</li><li>Safeguard confidentiality and ensure compliance with data protection regulations.</li><li>Prepare periodic reports on document status and workflow.</li></ul>Requirements:<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Information Systems, or a related field.</li><li>Minimum of 3:5 years of experience in document control or a similar role.</li><li>Strong knowledge of Document Management Systems (DMS) and archiving tools.</li><li>Excellent organizational skills with strong attention to detail.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Strong communication skills and ability to work effectively within a team.</li><li>Fluency in English (spoken and written) .</li><li>Valid and transferable Iqama (Residency) in Saudi Arabia is mandatory.</li></ul>Benefits:<ul><li>Professional and supportive work environment.</li><li>Specify: Competitive salary &ndash; allowances &ndash; medical insurance &ndash; training and development opportunities.</li></ul>Job Type: Full-time

AECOM

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us. 
Job Description 
<ul><li>
Ensures changes to documents are made in a timely fashion in order to meet set deadlines.</li><li>
Responsible for coordination with other parties to make sure document edits are made and proofed.</li><li>
Tracks and keeps records of documents.</li><li>
Follows standardized procedures but may have to use discretion to complete projects.</li><li>
Ensures document tracking and production system is maintained.</li><li>
Prepares and maintains a document control system for all forms of documentation.</li><li>
Develops and maintains document naming conventions and filing structures to ensure easy retrieval of information.</li><li>
Makes copies of drawings for production and other company employees.</li><li>
Assures that all completed documents have been signed-off by the appropriate personnel.</li><li>
Distributes copies of documents to the appropriate personnel.</li><li>
Implements and follows company quality assurance program procedures.</li><li>
Conducts regular audits of the document management system to ensure compliance with company policies and industry standards.</li><li>
Collaborates with project managers to establish document control procedures for specific projects.</li><li>
Provides training to team members on document control procedures and best practices.</li><li>
Manages the archiving process for outdated or completed project documentation.</li><li>
Assists in the implementation of new document management technologies and software as needed.</li><li>
Prepares regular reports on document control activities and system performance for management review.</li><li>
Entry-level position, previous experience may not be required.</li></ul> 

Qualifications 
<ul><li>
5 years' experience overall, including 3 years' experience in the UAE.</li><li>
Related diploma qualification in Business Administration, Information Management, or a similar field.</li><li>
Proficiency in document management systems and databases.</li><li>
Excellent computer skills, including advanced proficiency in Microsoft Office Suite, particularly Excel and SharePoint.</li></ul> 

Additional Information<div></div> 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

Gulf Engineering & Consultants

Position : Document ControllerLocation: Dubai Industry: Engineering ConsultancyRequirements / Qualifications:<ul><li>Minimum 5 years proven experience in document control, preferably in construction or engineering projects.</li><li>Strong organizational and communication skills.</li><li>Detail-oriented with the ability to manage multiple documentation workflows.</li><li>Proficiency in Microsoft Office and document management systems is a plus.</li><li>A background experience in an engineering consultancy in Dubai.</li></ul>Responsibilities:<ul><li>Communicate with inspectors across various sites regarding documentation and comments.</li><li>Receive comment sheets from site inspectors, print and attach them to the original documents.</li><li>Coordinate with senior staff for signatures on behalf of inspectors prior to submission for Resident Engineer (RE) approval (primarily for MIR &amp; WIR).</li><li>Address and resolve basic document-related issues in collaboration with senior engineers.</li><li>Perform a preliminary check on documents submitted by the Contractor.</li><li>Distribute documents to engineers in both manual and digital formats.</li><li>Ensure timely release of documents to the Contractor, verifying that all feedback is incorporated.</li><li>Maintain and update all document control logs consistently and accurately.</li><li>Stay informed about project correspondences and coordinate with Contracts if needed, in alignment with engineer feedback.</li><li>Prepare and submit monthly reports including Attendance Sheets (with adjustments from client biometric data), KPI summaries, Overtime Sheets, and final Monthly Report approvals.</li></ul>To Apply: Qualified candidates may send their CV to gecdubai@gmail.com with the subject line:Document Controller &ndash; DubaiJob Type: Full-time

DP World

<div>
 
 Job Description
 
 
 
 
 Key Accountabilities
 
 
 
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 Managing project related documents with accuracy and quality in timely manner.
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 Control all aspects of projects documentation on multiple projects a assigned keeping alignment with Client systems and procedures.
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 Upon Project award, prepare Work List for Project as advised by PM / Project Planner and release to trades.
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 Create project specific email address and ensure department distributions are made, as per project requirement and distribution strategy is in place.
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 Arrange to grant project/network drive access and give authorization as per Company policy.
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 Ensure to develop project folder structure upon award and all project documents are kept in relevant project folders and regularly updated.
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 Obtain deliverable list from relevant stakeholders in line with contract requirement for project and prepare MDR (Master Document Register)
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 Ensure implementation of project document template with latest formats, as per contract requirement.
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 Upon project completion, support preparation of all final/ asbuilt documents and same to be archived in designated folders for future reference.
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 Receipt / download documents/deliverables from FTP server and distribution of all inward and outward documentation and register the same.
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 Maintain and update document transmittals and associated reports .
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 Attend VSL (Visible Safety Leadership Walkdown) as assigned.
 
 
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 Qualification/Experiences &amp; Skills
 
 
 
 Diploma / Degree in any discipline
 
 
 Proficiency use of MS office applications.
 
 
 Experience in Project Document Control System/Industry standard and Client driven DC system
</div>

DOCUMENT CONTROLLER

Career Maker

Document Controller (3 Roles) Location: Saudi Arabia Industry: Real Estate / Construction Salary: Up to SAR 15,000 Arabic speakers PreferredKey Responsibilities:<ul><li>Manage, organize, and maintain all project-related documents (contracts, drawings, reports, correspondence).</li><li>Ensure accurate filing, tracking, and easy retrieval of project documentation in Arabic and English.</li><li>Implement document control procedures in compliance with company and project standards.</li><li>Coordinate with project managers, engineers, and stakeholders to ensure timely document flow.</li><li>Prepare periodic reports, logs, and ensure confidentiality of sensitive information.</li></ul>Job Type: Full-timePay: &#65020;12,000.00 - &#65020;15,000.00 per month

LIMAR TECHNICAL SERVICES L.L.C

The Document Controller is responsible for managing and controlling company and project documentation to ensure accuracy, quality, and integrity. This role ensures that all documents are properly stored, updated, and distributed in accordance with company standards, contractual obligations, and industry regulations.Key Responsibilities:<ul><li>Receive, review, log, and distribute incoming and outgoing documents (drawings, submittals, reports, correspondences, RFIs, etc.).</li><li>Maintain an organized and up-to-date document control system (manual and/or digital).</li><li>Ensure document numbering, formatting, and version control complies with company and project standards.</li><li>Coordinate with project teams, contractors, consultants, and clients to track and distribute controlled documents.</li><li>Monitor the flow of documents to ensure timely reviews, approvals, and responses.</li><li>Archive all documents and correspondence for easy retrieval and audit purposes.</li><li>Generate reports on document status, submission logs, and outstanding actions as required.</li><li>Assist in audits and quality control procedures by providing accurate documentation.</li><li>Ensure confidentiality and security of sensitive information.</li><li>Train staff on document control processes and tools if required.</li></ul>Qualifications:<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Engineering, or a related field.</li><li>3+ years of experience in document control, preferably in construction, engineering, or infrastructure sectors.</li><li>Proficient in document control systems and tools (e.g., Aconex, Procore, EDMS, SharePoint).</li><li>Strong knowledge of ISO standards and document management best practices.</li><li>High attention to detail and excellent organizational skills.</li><li>Strong verbal and written communication skills.</li><li>Ability to manage large volumes of documents under tight deadlines.</li></ul>Job Type: Full-time

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