document management coordinator

Brainstorm Human Resource Consultant

Job Description: Document Controller (Infrastructure Contracting Company)Should be UAE Experienced in Construction Contracting CompanyWe are seeking a Document Controller to manage and organize project documentation in our infrastructure contracting company. The role involves maintaining accurate records, ensuring proper filing, and managing document flow between departments.Key Responsibilities:<ul><li>Organize and maintain project documents (drawings, contracts, reports, etc.)</li><li>Ensure documents are properly filed and easily accessible</li><li>Control document revisions and versioning</li><li>Coordinate document distribution to relevant stakeholders</li><li>Maintain a tracking system for document approval and receipt</li></ul>Qualifications:<ul><li>Previous experience in document control (preferably in infrastructure)</li><li>Proficient in Microsoft Office and document management systems</li><li>Strong organizational and communication skills</li><li>Attention to detail and ability to manage multiple tasks</li></ul>Salary Range : AED 3500 + transportation &amp; accommodationJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Are you OK with the salary of AED 3,000 with transportation &amp; accomodation?</li></ul>Experience:<ul><li>Working in UAE: 2 years (Required)</li><li>Working in Contracting companies in UAE: 2 years (Required)</li><li>Document Controller: 2 years (Required)</li><li>Working in Administrative/Documentation roles: 2 years (Required)</li></ul>

Document Controller - Contracting Company

Barq Al Mustaqbal Co.

Document Controller &ndash; TabukCompany: Barq Al Mustaqbal Co.Barq Al Mustaqbal Co. is seeking an experienced Document Controller to join our team in Tabuk. The ideal candidate should have hands-on experience with SAP, Aconex, and invoicing processes.Requirements:Proven experience as a Document Controller in construction or engineering projectsStrong working knowledge of SAPExperience in document control, data management, and invoicingAttention to detail and strong organizational skillsLocation: Tabuk, Saudi ArabiaContact:job@barqm.comWhatsApp: Haroon - +966 54 340 7660 | Hanif - +971 55 914 1655Job Type: Full-time

Document Controller SAP/Invoice Specialist

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next! 
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible. 
Job Description:
Parsons is looking for an amazingly talented Document Controller to join our team! In this role you will get to perform a variety of document control functions for a project or department.
What You'll Be Doing:
<ul><li>Plans, organizes, and implements systems for efficient document processing of all communications, design documents, construction documents or other internal or external documents.
</li><li>Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups.
</li><li>Will have knowledge of both the work processes of document control and also the use of electronic systems used to manage documentation - Aconex.
</li><li>Implements document/data management solutions with a primary focus on document control and records management. Administers data/document management applications.
</li><li>Processes one or more document types through all procedural steps in accordance with defined procedures and guidelines.
</li><li>Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.
</li><li>Provides assistance to users in capturing and locating electronic information.
</li><li>Maintains an established data distribution system and schedule for the assigned project based upon client, project and department requirements.
</li><li>Verifies retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at time of closeout.
</li><li>Delegates and directs the work activities of project document control team.
</li><li>Contributes as a team player who is deadline driven and works well with others.
</li><li>Performs other responsibilities associated with this position as may be appropriate.
</li></ul>What Required Skills You'll Bring:
<ul><li>Must be graduate , plus 8+ years of related work experience , with at least 3 years in document controls (or an equivalent combination of formal education and work experience) in Construction or Engineering companies.
</li><li>Proficiency in Acones MS Office with expertise in Microsoft Word , PowerPoint and Excel. Assignments will require a working knowledge of Electronic Document Management Systems.
</li><li>Knowledge in document control work processes and utilization of electronic systems for document management, as well as corporate procedures related to document management.
</li><li>Good written and oral communication (English Language), organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.
</li></ul>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</div>

Document Controller

Role Summary Parsons Corporation is seeking a Document Controller to join its Dubai operations. The role involves coordinating and managing the flow of project documentation across engineering, construction, and operational teams, ensuring compliance with established procedures, and supporting project success through effective document control systems. Job Details Location: United Arab Emirates City: Dubai Industry: Construction / Skilled Trades Function: Documentation / Technical Writing Gender: Any Candidate Nationality: Any Candidate Preferred Location: Any Job Type: Full-time What You ll Do * Coordinate document flow between engineering, construction, operations, and suppliers * Process project documents through all steps in accordance with procedures and approval requirements * Manage and maintain electronic document management systems (EDMS) and data distribution systems * Register, track, scan, and monitor documents using standard document control programs * Produce reports, logs, and transmittals as required * Expedite document reviews, approvals, and releases * Provide guidance and assistance to junior document control staff on procedures * Maintain organized records of all project documentation * Support project teams with clerical and administrative document-related tasks * Contribute to team performance by meeting deadlines and ensuring accuracy Ideal Profile * Bachelor s degree or Diploma in any discipline (UAE attestation required) * 4+ years of relevant work experience, including at least 3 years in document control * Proficiency in Aconex and MS Office (Word, Excel, PowerPoint) * Strong knowledge of electronic document management systems (EDMS) * Good organizational, communication, and interpersonal skills * Ability to work under pressure and meet strict deadlines Desired Skills * Valid UAE driving license is an advantage

Document Controller Dubai, UAE

Wood

&nbsp;The company provides Life Assurance cover The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years  services of our employees at 5-year service milestonesResponsibilitiesDeliver project document control against project procedures for internal and external design, vendor documents, and project correspondenceComply with the Company Records Management for Controlled and non-Controlled documentsUndertake transactional activities, project filing, archiving and handover preparationMaintain paper and electronic document flow within project team, and from / to contractors or vendorsSupport the use of document  team working areas  for uncontrolled documents and sharingMaintain the Doc Control SystemsPrepare document performance reports (status, progress and forecast)Support the external document control contractors (e.g. bulk loading, document reclassification)Perform training and mentoring whenever requiredQualificationsWhat makes you remarkable? At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world s most critical challenges.ExpectedBachelor's degree from an accredited university preferred.Document Controller with minimum of 5 years of Document Control experience in the Oil and Gas industry, either with an EPC contractor or operator.Knowledge of Electronic Document Management SystemsHands-on experience with MS Office and MS ExcelSet up, copy, scan &amp; file of documents, both physical and digital records and ensure appropriate storage.Maintain confidentiality around sensitive documentation.Proficient typing and editing skillsThe ability to prioritize workloadAssist in preparing and managing documentation internally/externallyAbility to function in a multicultural environmentExcellent administrative skillsGood written and verbal English communication skill

Joga Ram Group

Key Responsibilities:
<ul>
<li>Manage, organize, and update all project-related documents, drawings, and records.</li>
<li>Ensure accurate filing and retrieval of documents in both electronic and hard copy formats.</li>
<li>Control the flow of documents between project teams, consultants, contractors, and clients.</li>
<li>Maintain document logs and ensure all documents are properly numbered, versioned, and distributed.</li>
<li>Review and check documents for accuracy, completeness, and compliance with standards.</li>
<li>Track document submissions, approvals, and revisions.</li>
<li>Support project managers and site teams with documentation needs.</li>
<li>Ensure confidentiality and secure handling of sensitive project and company information.</li>
</ul>
Requirements:
<ul>
<li>Minimum 2 3 years of UAE experience as a Document Controller, preferably in interior design/fit-out or construction industry.</li>
<li>Strong knowledge of document control procedures and standards.</li>
<li>Proficiency in MS Office (Word, Excel, Outlook) and document management systems (DMS/ERP preferred).</li>
<li>Strong organizational and multitasking abilities.</li>
<li>Excellent attention to detail and accuracy.</li>
<li>Good communication and coordination skills.</li>
</ul>

Confidential Company

Job Description:The Document Controller is responsible for the management, organization, and control of all technical and non-technical documents related to construction projects. This role ensures that documents are filed correctly, maintained in an orderly manner, and distributed accurately to relevant stakeholders. The Document Controller supports project teams by ensuring compliance with document control standards, tracking document versions, and maintaining confidentiality and integrity of all controlled documents.Key Responsibilities:1) Maintain and manage all incoming and outgoing documents in a structured document control system.2) Ensure all construction project documents are up-to-date, properly labeled, and easily accessible.3) Track revisions and maintain version control across all technical documents, drawings, and specifications.4) Distribute and retrieve controlled documents to and from project team members, consultants, and contractors.5) Coordinate with engineering, procurement, and site execution teams to ensure timely document submission and approvals.6) Ensure proper filing and archiving of physical and electronic records in line with company standards.7) Support audits and inspections by providing accurate and timely document retrieval.8) Ensure confidentiality, data integrity, and controlled access to sensitive documentation.KRAs and KPIs:1. Document Management and Control· KPI: Ensure 100% of documents are filed and indexed correctly within 2 working days.· KPI: Maintain 100% version control accuracy for all construction-related documents.· KPI: Ensure timely distribution of documents to stakeholders with 95% on-time rate.2. Compliance and Record Keeping· KPI: Achieve 100% compliance with internal document control procedures during audits.· KPI: Maintain document retrieval accuracy at 98% or higher for audit or stakeholder requests.· KPI: Ensure 100% confidentiality and access control for sensitive documents.3. Collaboration and Communication· KPI: Respond to 95% of document requests within 24 hours.· KPI: Maintain a 90% satisfaction score from project teams on document management services.· KPI: Conduct monthly document control reviews with zero overdue actions.

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