document management coordinator

RA International

<div>
 
 We are currently seeking an experienced Document Controller to support our projects on a remote working basis. Candidates must have a reliable home office setup and a stable internet connection and should hold a valid residence visa. Occasional on-site visits may be required, subject to project needs and prior coordination.
 
 
 
 
 
 
 
 ROLES AND RESPONSIBILITIES:
 
 
 
 <ul>
 <li>
 Establish and maintain a structured document control system for all project phases (design, submittals, procurement, construction, commissioning, and handover).
 </li>
 <li>
 Receive, review, file, and classify project documents, including drawings, specifications, contracts, reports, correspondence, RFIs, submittals, and change orders.
 </li>
 <li>
 Ensure proper version control and timely distribution of updated documents to relevant stakeholders (clients, consultants, contractors, internal teams).
 </li>
 <li>
 Maintain document logs and tracking sheets to monitor submissions, approvals, revisions, and due dates.
 </li>
 <li>
 Coordinate with consultants, contractors, and internal teams to collect and archive required project documentation; manage document handover at project milestones.
 </li>
 <li>
 Ensure compliance with institutional guidelines for document retention, formatting, security, and access control.
 </li>
 <li>
 Conduct monthly review audits to ensure all records are accurate and up to date, maintaining the integrity and reliability of project documentation.
 </li>
 <li>
 Support audit preparations and respond to document retrieval requests from internal or external auditors.
 </li>
 <li>
 Archive completed project documents and ensured proper handover to facilities or operations teams.
 </li>
 <li>
 Lead efforts to establish, document, and continuously improve the document control processes; provide training and onboarding for new users.
 </li>
 <li>
 Perform additional tasks as assigned by the line manager or project management team.
 </li>
 </ul>
 
 
 
 
 
 
 Competencies Required:
 
 
 
 
 
 <ul>
 <li>
 Document control practices in engineering and construction environments.
 </li>
 <li>
 Being flexible and able to adjust to changing project requirements and environments.
 </li>
 <li>
 Skilled in using document management systems (e.g., SharePoint, Autodesk Construction Cloud) and MS Office applications.
 </li>
 <li>
 Understanding of project lifecycles and related documentation (design, construction, procurement, commissioning).
 </li>
 <li>
 Familiarity with filing systems and electronic document management software (e.g. SharePoint, eCMS, Projnet or equivalent).
 </li>
 <li>
 Knowledge of standards for document classification, version control, and archival procedures.
 </li>
 <li>
 Accuracy and consistency in record-keeping.
 </li>
 <li>
 Confidentiality and integrity in handling sensitive information.
 </li>
 <li>
 Effective communication and coordination with multidisciplinary teams.
 </li>
 <li>
 Commitment to deadlines and structured workflow management. Proactive problem-solving and system-thinking to improve documentation processes.
 </li>
 <li>
 Document control practices in engineering and construction environments.
 </li>
 <li>
 Being flexible and able to adjust to changing project requirements and environments.
 </li>
 <li>
 Skilled in using document management systems (e.g., SharePoint, Autodesk Construction Cloud) and MS Office applications.
 </li>
 <li>
 Understanding of project lifecycles and related documentation (design, construction, procurement, commissioning).
 </li>
 <li>
 Familiarity with filing systems and electronic document management software (e.g. SharePoint, eCMS, Projnet or equivalent).
 </li>
 <li>
 Knowledge of standards for document classification, version control, and archival procedures.
 </li>
 <li>
 Accuracy and consistency in record-keeping.
 </li>
 <li>
 Confidentiality and integrity in handling sensitive information.
 </li>
 <li>
 Effective communication and coordination with multidisciplinary teams.
 </li>
 <li>
 Commitment to deadlines and structured workflow management.
 </li>
 <li>
 Proactive problem-solving and system-thinking to improve documentation processes.
 </li>
 </ul>
 
 
 
 
 "At RA, we want to create an inclusive workplace, where we embrace differences and diversity. We are always keen to see applications from individuals with different cultural, academic and professional backgrounds&rdquo;
 
 
 
 
 
 If this describes you, then apply now, your next big adventure awaits!
 
 
 
 
 
 For immediate consideration email an updated resume to
 
 career@raints.com
 
 
 
 
 
 
 
 Deliver. Regardless.
 
 
</div>

Document Controller

Cushman & Wakefield

<div>Job Title
Documentation Controller
Job Description Summary
This role is responsible for managing, organizing, and maintaining all project documentation, including drawings, contracts, submittals, and correspondence. The role involves establishing and maintaining document control systems, ensuring version control, tracking approvals, and coordinating with project teams, consultants, and contractors. Responsibilities include document distribution, audit preparation, compliance monitoring, and implementing efficient workflows to ensure accurate, up-to-date records that support seamless project execution and effective information management.
Job Description
About the Role:<ul><li>
Manage and maintain all project documentation, including drawings, specifications, contracts, submittals, and correspondence.</li></ul><ul><li>
Coordinate with project teams, consultants, contractors, and clients for collection, distribution, and approvals.</li><li>
Assist in the preparation, formatting, and tracking of contracts and work orders, including clause management and incorporation of amendments when project scope or terms change.</li><li>
Support BOQ preparation, document management for cost and quantity records, and maintain change or variation documentation as required.</li><li>
Maintain document registers and trackers for drawings, submittals, RFIs, and approvals.</li><li>
Ensure compliance with project, organizational, and statutory document control standards.</li><li>
Support reporting, audits, and client reviews by providing accurate and up-to-date documentation.</li><li>
Implement and improve document control workflows for efficiency and accuracy.</li><li>
Manage and maintain all project documentation, including drawings, specifications, contracts, submittals, and correspondence.</li><li>
Ensure proper version control, tracking, and archiving of all project documents.</li><li>
Coordinate with project teams, consultants, contractors, and clients for collection, distribution, and approvals.</li><li>
Maintain document registers and trackers for drawings, submittals, RFIs, and approvals.</li><li>
Ensure compliance with project, organizational, and statutory document control standards.</li></ul>
About You:
<ul><li>Graduate in any discipline</li><li>
3&ndash;5 years of experience in Document Control for commercial, residential, or base-build projects</li><li>
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</li><li>
Experienced with SharePoint, Aconex, ProjectWise, or other document management systems</li><li>
Strong knowledge of document management workflows, version control, and digital archiving</li><li>
Excellent written and verbal communication skills</li><li>
Familiarity with project documentation standards and compliance requirements</li></ul>
Why join Cushman &amp; Wakefield?
As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman &amp; Wakefield means you will benefit from;<ul><li>
Being part of a growing global company;</li><li>
Career development and a promote from within culture;</li><li>
An organisation committed to Diversity and Inclusion</li></ul>
We're committed to providing work-life balance for our people in an inclusive, rewarding environment. 
We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.
We have a vision of the future, where people simply belong.
That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, sex, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status.
We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us. 

INCO: &ldquo;Cushman &amp; Wakefield&rdquo;</div>

Documentation Controller

Candidzone

Minimum Requirements:<ul><li>2&ndash;3 years of proven experience as a Document Controller</li><li>Experience handling the full documentation lifecycle</li><li>Experience supporting IT Sales, technical teams, or similar functions</li></ul>Key Responsibilities:<ul><li>Manage and maintain all company documentation (hard &amp; soft copies)</li><li>Control document versions, filing, archiving, and retrieval</li><li>Ensure timely sharing of documents to support IT Sales and project teams</li><li>Use and maintain electronic document control systems or similar platforms</li><li>Coordinate with internal departments for document submission and approvals</li><li>Maintain confidentiality and ensure compliance with company standards</li><li>Prepare reports, registers, and logs related to document control activities</li></ul>Job Types: Full-time, PermanentWork Location: In person

RECAFCO

Job PurposeTo ensure accurate, secure, and timely digitization, classification, storage, and retrieval of organizational documents through the Electronic Archiving System, in compliance with company policies and regulatory requirements.Key Responsibilities (Role-Based)<ul><li>Digitize physical documents and upload them into the approved E-Archiving / EDMS system</li><li>Classify and index documents as per approved filing structure</li><li>Ensure document accuracy, clarity, and completeness</li><li>Maintain document version control and audit trails</li><li>Ensure confidentiality and controlled access to records</li><li>Retrieve documents upon request within agreed timelines</li><li>Apply document retention and disposal policies</li><li>Coordinate with departments for document collection and updates</li><li>Support internal and external audits</li><li>Maintain backups and ensure data integrity</li></ul>KPIs (Performance Indicators)1. Document Digitization Accuracy<ul><li>Target: &ge; 99% accuracy</li><li>Measurement: Error-free scanned and indexed documents</li><li>Frequency: Monthly</li></ul>2. Document Processing Timeliness<ul><li>Target: 95% of documents archived within SLA (e.g., 24&ndash;48 hours)</li><li>Measurement: Archive completion time vs. receipt date</li><li>Frequency: Monthly</li></ul>3. Document Retrieval Efficiency<ul><li>Target: 100% retrieval within agreed turnaround time</li><li>Measurement: Average retrieval response time</li><li>Frequency: Monthly</li></ul>4. Compliance with Archiving Standards<ul><li>Target: 100% compliance</li><li>Measurement: Audit findings / non-conformities</li><li>Frequency: Quarterly</li></ul>5. Data Confidentiality &amp; Security<ul><li>Target: Zero data breaches</li><li>Measurement: Incident reports / access violations</li><li>Frequency: Continuous</li></ul>6. System Utilization &amp; Organization<ul><li>Target: 100% documents stored in correct folder structure</li><li>Measurement: Random system audits</li><li>Frequency: Monthly</li></ul>7. Department Coordination Effectiveness<ul><li>Target: Positive feedback from internal stakeholders</li><li>Measurement: Internal service feedback / delays reported</li><li>Frequency: Quarterly</li></ul>Qualifications &amp; Experience<ul><li>Diploma or Bachelor&rsquo;s Degree in Administration, IT, Information Management, or related field</li><li>2&ndash;3 years experience in E-Archiving / Document Control</li><li>Experience in Government or large organization projects preferred</li><li>Knowledge of EDMS, scanning systems, MS Office</li><li>Bilingual (Arabic &amp; English) preferred</li></ul>Job Type: Full-time

E-Archiving Officer / Document Control Officer (E-Archiving)

ALEC Data Center Solutions

<div>
 
 
 Are you a detail-oriented documentation professional ready to build your career with one of the region&rsquo;s leading construction companies?
 
 
 
 
 
 
 
 Who We Are
 
 
 
 ALEC Holdings PJSC, part of the Investment Corporation of Dubai (ICD), is a leading GCC construction group with over two decades of success delivering some of the region&rsquo;s most complex and high-profile projects. As a proudly publicly listed company, ALEC continues to raise the bar for quality, innovation, and excellence in construction, driving iconic developments that shape skylines across the Middle East.
 
 
 
 
 
 In the UAE, ALEC has delivered many of the nation&rsquo;s most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.
 
 
 
 
 
 ALEC Data Centre Solutions delivers the infrastructure behind the digital world. We build and upgrade mission-critical environments for global clients&mdash;always prioritising precision, performance, and speed.
 
 
 
 
 
 
 Why Join Us?
 
 
 
 As a Document Controller, you&rsquo;ll be a key player in ensuring our projects stay on track, on time, and aligned with strategic goals. Your expertise in project scheduling, risk identification, and data-driven decision-making will directly impact the timely and high-quality delivery of complex data centre builds.
 
 
 ALEC Data Centre Solutions combines speed, security, and scalability with technical precision - and you&rsquo;ll be part of a team delivering mission-critical environments trusted by global tech leaders.
 
 
 
 
 
 
 About Your Team
 
 
 
 You will work closely with production, design, and QA/QC teams to ensure that all documentation is properly controlled, accessible, and aligned with both project standards and internal procedures. You'll support internal audits, maintain filing systems, and help ensure the seamless flow of information that drives successful project execution.
 
 
 
 
 
 
 Your Role
 
 
 
 As a Document Controller, you will be responsible for:
 
 
 
 
 <ul>
 <li>
 Data updates like submittal/Records status and keep all registers updated with Document status (Update Current Versions) update all registers.
 </li>
 <li>
 Distributing the submittals from sub-contractors for ALEMCO internal review as per the Document Distribution Matrix.
 </li>
 <li>
 Submitting the project submittals with transmittal cover to the consultant.
 </li>
 <li>
 Scanning and uploading the commented/approved submittals in the project document management system/Server.
 </li>
 <li>
 Preparing files with proper labelling (with traceability of records).
 </li>
 <li>
 Proper file Management &amp; Housekeeping (ISO 9001 Management Protocol - Filing Reliability.
 </li>
 <li>
 Ability to use and operate document management system used (Aconex/Unifier etc.)
 </li>
 <li>
 Saving project documents/records in established Folder structure.
 </li>
 <li>
 Maintaining confidentiality around sensitive information on and terms of agreement.
 </li>
 <li>
 Preparing ad-hoc reports on projects as needed.
 </li>
 <li>
 Ensuring to professionally indent all original documents related to the projects such as Construction and drawings, Schematics, Statutory.
 </li>
 <li>
 Maintaining hard copy references and library of all documents and ensure easy retrieval.
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 
 
 
 
 Experience:
 
 
 
 Minimum 5 years in a document control role in construction environment, preferably 2 years in QA/QC department.
 
 
 
 
 
 
 Knowledge &amp; Skills:
 
 
 <ul>
 <li>
 Document control systems and file management
 </li>
 <li>
 Strong organizational and communication skills
 </li>
 <li>
 Proficiency in MS Office Suite
 </li>
 <li>
 Attention to detail and confidentiality
 </li>
 <li>
 Basic understanding of joinery terminology, materials, and workflow
 </li>
 </ul>
 
 
 
 
 
 Desirable:
 
 
 <ul>
 <li>
 Familiarity with ISO 9001 and quality systems
 </li>
 <li>
 Experience with QA/QC documentation and inspection tools
 </li>
 <li>
 Ability to read joinery/architectural drawings
 </li>
 <li>
 Awareness of HSE standards in a factory environment
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 The chance to contribute to some of UAE most iconic projects.
 </li>
 <li>
 A collaborative, supportive environment that values innovation and excellence.
 </li>
 <li>
 Opportunities for professional growth and career progression.
 </li>
 </ul>
 
 
 
 
 
 Ready to elevate your career?
 
 
 
 If you&rsquo;re inspired by what you&rsquo;ve read and believe you&rsquo;re the right fit, we&rsquo;d love to hear from you.
 
 
 
 
 
 Join
 
 ALEC Data Center Solutions
 
 and play a pivotal role in shaping a high-performing team that drives our success.
 
 
 
 
 
 Apply today and be part of something excellent!
 
</div>

KEO International Consultants

<div>Overview:
<div>
KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration &ndash; through conceptualization &ndash; to realization of planning, design or project delivery in the built and natural environments. For over 60 years we&rsquo;ve led with vision, contributing to many of the world&rsquo;s most ambitious projects, iconic places, remarkable experiences and prosperous communities.</div><div></div><div> 
As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51st largest global architecture firm and the #1 Firm in the Middle East Region in their 2024 WA100 Survey.</div><div></div><div> 
We invite you to join us. Why?</div><div></div><div> 
When you join KEO, you&rsquo;ll discover more than just a job &ndash; you&rsquo;ll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards.</div> 
<div></div>
Responsibilities:
<div>
Our newest opportunity is for a talented Document Controller to join our team, based in Madinah, Saudi Arabia.</div><div></div><div> 
We envisage success in this role to include;</div><ul><li>
Demonstrating technical knowledge of the Document Control System and processes.</li><li>
Planning, allocating, and evaluating workloads to meet project requirements through effective time management skills.</li><li>
Demonstrating detail-oriented skills.</li><li>
Demonstrating adaptability to change.</li><li>
Strong English communication skills, both written and verbal.</li><li>
Using initiative, providing practical solutions to complex issues, and proposing areas for continual improvement.</li><li>
Encouraging teamwork to develop and maintain an effective team environment.</li></ul>
Qualifications:
<div>
To be successful in this dynamic opportunity, we envision that your career journey to date will include 5 years work experience partnered with a Diploma or Bachelor degree in Business Administration.</div><div></div> 
KEO&rsquo;s performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its&rsquo; contribution to client success wherever we work.
GCC Nationals preferred.
We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.</div>

Document Controller - GCC National

Emirates Link Maltauro Company LLC

Preferred who can join immediately Knowledgeable in Aconex system is mandatory.<ul><li>Control the document and data control activities/movements by establishing, implementing, maintenance and updating the documented procedures with strict adherence to:</li></ul>1. Company requirements2. Client&rsquo;s requirements3. If necessary ISO-9000 standard requirements<ul><li>Documents movements can be described as follows:</li></ul>1. Receiving2. Issuing3. Distribution4. Filing5. Retrieving6. Archiving<ul><li>Define a document filing system to enable repaid access of all company documents.</li><li>Establish and maintain a centralizing system for the control of company correspondence.</li><li>Standardize the drawing numbering system and coordinate the same with Project&rsquo;s Engineering Department and Subcontractors.</li><li>Maintain up to date database register showing document details and revision status.</li><li>Establish a distribution matrix for allocating controlled copies of documents as necessary to company staff or organization (Client, Contractors, Subcontractors, and Suppliers. etc.).</li><li>Logging of all correspondences, Drawings, Procedures, Standards, Specifications, Vendor Drawings, Purchase Orders, Data Sheets, Manuals, etc and generate internal transmittal for internal circulation of the same.</li><li>Coordination and control of Engineering Documentation, QC Documentation (Inspection Records), Suppliers Documentation, subcontractors Documentation with Client/Contractor as well as internal review approval of Subcontractors documentation.</li></ul>Job Types: Full-time, PermanentAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Are you available to join immediately?</li></ul>

Document Controller - Acconex Experience

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