document management coordinator

Egis

<div>
 
 Company Description
 
 
 
 Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens all over the world.
 
 
 With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.
 
 
 
 Job Description
 
 
 
 We are seeking a highly organized and efficient Document Control Manager to join our team in Riyadh, Saudi Arabia. The successful candidate will be responsible for overseeing the organization's document management systems, ensuring compliance with industry standards, and optimizing document workflows.
 
 
 <ul>
 <li>
 Develop, implement, and maintain document control policies and procedures
 </li>
 <li>
 Manage the organization's document management system, ensuring proper storage, retrieval, and version control of all documents
 </li>
 <li>
 Coordinate with various departments to ensure timely document updates and revisions
 </li>
 <li>
 Conduct regular audits to ensure compliance with industry standards and regulations
 </li>
 <li>
 Train staff on document control procedures and best practices
 </li>
 <li>
 Implement and oversee quality control processes for all managed documents
 </li>
 <li>
 Analyze document workflows and propose improvements to increase efficiency
 </li>
 <li>
 Collaborate with IT department to maintain and upgrade document management software
 </li>
 <li>
 Prepare reports on document control activities and metrics for management review
 </li>
 <li>
 Ensure proper archiving and retention of documents in accordance with company policies and legal requirements
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Information Management, or related field
 </li>
 <li>
 PMIS experience is mandatory
 </li>
 <li>
 Minimum of 10 years of experience in document control, preferably rail projects experience.
 </li>
 <li>
 Proficiency in document management systems and Microsoft Office Suite
 </li>
 <li>
 Strong knowledge of quality control processes and workflow optimization
 </li>
 <li>
 Experience with database management and data analysis
 </li>
 <li>
 Familiarity with industry standards and regulations related to document control
 </li>
 <li>
 Knowledge of ISO 9001 or similar quality management systems
 </li>
 <li>
 Excellent organizational and time management skills
 </li>
 <li>
 Strong attention to detail and ability to maintain accuracy in a fast-paced environment
 </li>
 <li>
 Effective communication and interpersonal skills
 </li>
 <li>
 Project management experience
 </li>
 <li>
 Certifications in document management or quality control (preferred)
 
 </li>
 </ul>
</div>

Document Control Manager - Saudi National

WADI ALSAHAB FOR MANAGEMENT CONSULTANCIES CO

<div>
 A professional services firm operating in Management Consulting and Project Controls across infrastructure, construction and industrial sectors in the UAE and GCC. The organisation provides governance, compliance and operational support to large-scale projects, ensuring quality, traceability and on-time deliverables.
 
 
 
 Primary Job Title:
 
 Document Controller
 
 
 Role &amp; Responsibilities
 
 
 <ul>
 <li>
 Own the document lifecycle: receive, classify, register, version-control and archive project documents per approved procedures.
 </li>
 <li>
 Maintain and update master document register and transmittal logs; ensure all stakeholders receive controlled revisions on schedule.
 </li>
 <li>
 Manage electronic document management platform workflows (uploading, tagging, access permissions and folder structure maintenance).
 </li>
 <li>
 Coordinate with project teams (engineering, QA/QC, procurement and contracts) to route documents for review, approval and distribution.
 </li>
 <li>
 Prepare and issue transmittals, track responses, and escalate overdue actions to ensure SLA adherence.
 </li>
 <li>
 Support internal and external audits by producing evidence of document control activities and ensuring compliance with ISO and project procedures.
 
 
 </li>
 </ul>
 
 Skills &amp; Qualifications
 
 
 
 
 Must-Have
 
 
 
 <ul>
 <li>
 Aconex
 </li>
 <li>
 SharePoint
 </li>
 <li>
 Document Management Systems
 </li>
 <li>
 ISO 9001:2015
 </li>
 <li>
 Microsoft Excel
 </li>
 <li>
 Adobe Acrobat
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Bluebeam Revu
 </li>
 <li>
 AutoCAD (for drawing register control)
 </li>
 <li>
 Experience with project transmittal and revision-control workflows
 
 
 </li>
 </ul>
 
 Additional Qualifications
 
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree in Business Administration, Engineering, Records Management or related field (or equivalent experience).
 </li>
 <li>
 Prior document control experience in construction, infrastructure or engineering projects in the UAE or GCC preferred.
 
 
 </li>
 </ul>
 Benefits &amp; Culture Highlights
 
 
 <ul>
 <li>
 On-site role within a multicultural project-driven environment focused on professional development.
 </li>
 <li>
 Competitive UAE compensation package and support for relevant professional certifications.
 </li>
 <li>
 Exposure to large-scale projects and opportunity to work with leading project controls and QA/QC teams.
 
 
 </li>
 </ul>
 To apply, submit your CV and a brief summary of your document control systems experience. Candidates must be available for on-site placement in the UAE.
 
 
 Skills: document management systems,sharepoint,microsoft excel,aconex,adobe acrobat,document management
</div>

Document Controller

NABC Building Contracting LLC

<ul><li>Maintain and manage all incoming and outgoing correspondence, drawings, submittals, transmittals, and project documents.</li><li>Ensure all documents are properly numbered, version-controlled, and filed (electronic and hard copies).</li><li>Implement and maintain document control procedures and systems.</li><li>Coordinate with consultants, clients, subcontractors, and suppliers regarding document submissions and approvals.</li><li>Track document status and ensure timely follow-up on pending approvals or revisions.</li><li>Prepare and issue document transmittals, submittal logs, and reports as required.</li><li>Maintain confidentiality and security of sensitive documents.</li><li>Provide administrative support to the project team and management.</li><li>Draft, format, and review official letters, memos, and emails.</li><li>Schedule meetings, prepare agendas, and record minutes.</li><li>Handle telephone calls, messages, and correspondence professionally.</li><li>Maintain office records, filing systems, and databases.</li><li>Arrange travel bookings, accommodation, and logistics when required.</li><li>Support in preparing reports, presentations, and other project documentation.</li></ul>Qualifications &amp; Requirements:<ul><li>Engineering Background</li><li>Minimum 1 years of experience in document control and secretarial roles, preferably in construction or engineering companies.</li><li>Proficient in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Strong organizational, communication, and time-management skills.</li><li>Attention to detail and accuracy in documentation.</li><li>Ability to handle confidential information with discretion.</li><li>Fluent in English (written and verbal)</li><li>FEMALE ONLY</li></ul>Job Type: Full-timePay: From AED3,500.00 per month

Document Controller / Secretary

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We&rsquo;ve got what you&rsquo;re looking for.
Job Description:
Document Controller (UAE National)
Abu Dhabi, UAE
What you will be Doing:
<ul><li>The Document Controller under general supervision performs a variety of document control functions for a project or department.
</li><li>Coordinate the flow of documents between project operations, engineering disciplines, construction team, or other department groups. Incumbent may be responsible for a small-sized project.
</li><li>Will have knowledge of both the work processes of document control and also the use of electronic systems used to manage documentation.
</li><li>Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
</li><li>Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications
</li><li>Scans documents for electronic storage.
</li><li>Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.
</li><li>May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.
</li><li>Assists junior document control staff to ensure effective implementation of project-specific procedures.
</li><li>Performs other duties commensurate with functional level and responsibilities.
</li><li>Contributes as a team player who is deadline driven and works well with others.
</li></ul>What Required Skills You will Bring:
<ul><li>Diploma or bachelors degree in any discipline
</li><li>Prior experience in document control or administration or operations
</li><li>Proficient keyboard skills and a working knowledge of MS Windows and related word processing, spreadsheet, and database software is required.
</li><li>Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively
</li></ul>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</div>

J10 Consulting

The Role
 Our Tier 1 Main Contracting client has a new requirement for a well experienced Document Controller to join their team in Dubai. working on new VVIP Villa and Mansions projects. Successful candidates will have extensive Document Control experience on large scale projects and be proficient in ACONEX. Candidates must have worked for recognised UAE main contracting companies in the UAE previously. This role is available for immediate joining and is an initial 3-6 month contract position, outsourced through J10 Consulting. There is the option to transfer to staff after 6 months to suit all parties. Responsibilities: • Maintains all important documents hardcopy and/or electronic format as directed, ensuring that the information is easily accessible whether stored locally or archived; • Provide administrative assistance to the project team in their reporting obligations and other functions; • Control files, drawings and engineering documents and co-ordinate and manage all activities related to the Document Control section, which may include the control of other administrative documents; • Maintain a reliable data entry system accommodated by tasks such as filing hardcopies, scanning, electronic management, filing and processing, archiving and document tracking, inputs the document data into the standard registers whilst ensuring that the information is accurate and up to date; • Maintains controlled copies of the latest approved documents adding the appropriate reference and priority whilst ensuring their distribution, if required. • Prepare & distribute correspondences, reports, memorandums, reports, schedules and materials for publication, presentation etc.; • Controls drawings, design records, standards, procedures, correspondence and minutes of meetings etc.; • Recording and archiving all hardcopy and softcopy documents, • Maintaining an appropriate electronic database as backup to a traditional hardcopy archive system for easy storage and access to all internal and external correspondence and data; • Providing data entry and word processing services as and when required; • Assisting managers in producing various reports, tables and presentation material; • Copies/scans and distributes the required documents, assisting as required;
 
Requirements
 <ul>
<li>Minimum of 5 years’ experience post graduation with experience in major Villa / Mansion projects • Must have worked in UAE main contracting company previously • Excellent communication skills in English, written and spoken; • Proficient in Electronic Documentation Management Software systems - ACONEX is required, SharePoint, Documentum are added benefit • Experienced user of MS Office; • Capable of working with minimal supervision; • In-depth knowledge of document procedures; • Effective in building good working relationships within complex structures, both internally and with various project stakeholders.</li>
</ul>
About the company
 J10 Consulting are Construction Recruitment experts in the Middle East. We help businesses and careers grow by delivering Temporary Contract & Permanent Contingency hiring solutions within Construction & Engineering in the UAE, Saudi Arabia, Qatar, Oman, Bahrain & Kuwait J10 Consulting provide collaborative engagement and a deep understanding of both client and candidate requirements to cover temporary and permanent requirements across a number of vertical markets within Construction & Engineering.

Egis Group

<div>Company Description 
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
Job Description 
We are seeking a highly organized and efficient Document Control Manager to join our team in Riyadh, Saudi Arabia. The successful candidate will be responsible for overseeing the organization's document management systems, ensuring compliance with industry standards, and optimizing document workflows.<ul><li>
Develop, implement, and maintain document control policies and procedures</li><li>
Manage the organization's document management system, ensuring proper storage, retrieval, and version control of all documents</li><li>
Coordinate with various departments to ensure timely document updates and revisions</li><li>
Conduct regular audits to ensure compliance with industry standards and regulations</li><li>
Train staff on document control procedures and best practices</li><li>
Implement and oversee quality control processes for all managed documents</li><li>
Analyze document workflows and propose improvements to increase efficiency</li><li>
Collaborate with IT department to maintain and upgrade document management software</li><li>
Prepare reports on document control activities and metrics for management review</li><li>
Ensure proper archiving and retention of documents in accordance with company policies and legal requirements</li></ul> 

Qualifications 
<ul><li>
Bachelor's degree in Business Administration, Information Management, or related field</li><li>
PMIS experience is mandatory</li><li>
Minimum of 10 years of experience in document control, preferably rail projects experience.</li><li>
Proficiency in document management systems and Microsoft Office Suite</li><li>
Strong knowledge of quality control processes and workflow optimization</li><li>
Experience with database management and data analysis</li><li>
Familiarity with industry standards and regulations related to document control</li><li>
Knowledge of ISO 9001 or similar quality management systems</li><li>
Excellent organizational and time management skills</li><li>
Strong attention to detail and ability to maintain accuracy in a fast-paced environment</li><li>
Effective communication and interpersonal skills</li><li>
Project management experience</li><li>
Certifications in document management or quality control (preferred)</li></ul></div>

Masdar (Abu Dhabi Future Energy Company)

<div>
 Masdar is the UAE&rsquo;s clean energy champion and one of the largest companies of its kind in the world, advancing the development and deployment of renewable energy and green hydrogen technologies to address global sustainability challenges. Established in 2006, Masdar is today active in over 40 countries, helping them to achieve their clean energy objectives and advance sustainable development. Masdar is jointly owned by Abu Dhabi National Oil Company (ADNOC), Mubadala Investment Company (Mubadala), and Abu Dhabi National Energy Company (TAQA), and under this ownership the company is targeting a renewable energy portfolio capacity of at least 100 gigawatts (GW) by 2030 and an annual green hydrogen production capacity of up to 1 million tonnes by the same year.
 
 
 
 Job Description
 
 
 
 As a Document Controller for this project, you will act as the focal point of contact on all activities related to project document control which include (but not limited to): proper execution &amp; processing of all project documentations as per approved DC procedures and
 
 
 work processes using the approved EDMS and other complimentary platforms ensuring the smooth flow of document control functions/activities at different phases or stages of the project.
 
 
 Responsibilities not limited:
 
 
 <ul>
 <li>
 Ensure that all project documentation is managed, processed / handled as per approved DC procedures or standard best practices.
 </li>
 <li>
 Implement an effective hardcopy &amp; electronic filing system and ensure that it provides a record of reference in the event of later query or dispute.
 </li>
 <li>
 Coordination, development and implementation of Project Distribution Matrices at different phases of the project ensuring that relevant project documentation / information including correspondences or communications are received or shared to all concerned recipients or entities on a timely manner.
 </li>
 <li>
 Administer and support the use of project EDMS and complimentary platforms in information sharing with third parties or external entities which include access management.
 </li>
 <li>
 Administration &amp; Management of Electronic Document Management System (EDMS).
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Technical Diploma or Engineering Degree or Computer Science graduate.
 </li>
 <li>
 Minimum of 5 years&rsquo; experience in similar role performing effective document control and data management in a complex project environment.
 </li>
 <li>
 Knowledgeable and have an in-depth experience in the use and management of EDMS commonly in Document Control &amp; Data Management.
 </li>
 <li>
 Have excellent experience in handling and managing documentation at different phases/stages of the project until project completion or handover.
 
 
 </li>
 </ul>
 
 Job-Specific Skills:
 
 
 
 <ul>
 <li>
 Proficient in utilizing industry-standard document control software and tools or EDMS&rsquo;s in the Oil &amp; Gas, Petrochemical, Renewable Energy &amp; EPCM sectors such as; ACX, SAP DMS, SPF, OpenText and others.
 </li>
 <li>
 Ability to work effectively across different organizations, including other concerned business units.
 </li>
 <li>
 Strong communication skills (English) &ndash; both verbal and written.
 </li>
 <li>
 Advance knowledge in the use of Adobe Acrobat Pro and has at least basic knowledge of AutoCAD, MicroStation &amp; Visio.
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 
 
 Masdar is one of the world&rsquo;s fastest growing renewable energy companies and a green hydrogen leader, placing the UAE at the forefront of the energy transition.
 
 
 
 
 
 
 As a pioneer in advancing the clean energy sector and a key enabler of the UAE&rsquo;s vision as a global leader in sustainability and climate action, Masdar has developed projects in more than 40 countries across six continents and has invested, or committed to invest, in worldwide projects with a combined value of more than US$30 billion.
 
 
 
 
 
 
 Masdar unites the UAE&rsquo;s three energy champions &ndash; Mubadala, ADNOC and TAQA &ndash; and will utilize their combined expertise to fulfill its purpose as a global clean energy pioneer across renewables and green hydrogen.
 
 
 
 
 
 
 Promoting innovation in solar, wind, energy storage, waste-to-energy, and geothermal energy, Masdar has a proven record of delivering pioneering projects using cutting-edge clean energy technologies, that are commercially viable and bankable.
 
 
</div>

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