document management coordinator

Aurora Talent

<div>
 <ul>
  <li>
   Position: Document Controller
  </li>
  <li>
   Location: Abu Dhabi
  </li>
  <li>
   Employment Type: Permanent
  </li>
  <li>
   Requirement: Valid working rights in UAE
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  We are seeking an experienced
  <strong>
   Document Controller
  </strong>
  to join our client's team in Abu Dhabi. The successful candidate will be responsible for managing, organizing, and supporting document control processes in line with company procedures and project requirements. This role involves close coordination with project teams, clients, and internal stakeholders to ensure compliance, accuracy, and timely documentation throughout the project lifecycle.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Support the setup, organization, and execution of project document management processes.
  </li>
  <li>
   Monitor and control document submission, approval workflows, and client transmittals.
  </li>
  <li>
   Maintain and update document registers, master data lists, and project templates.
  </li>
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   Ensure compliance with document control procedures and standards.
  </li>
  <li>
   Provide training and assistance to project teams on document management tools.
  </li>
  <li>
   Support final handover of project documentation to the client.
  </li>
  <li>
   Assist project managers in minimizing risks and maximizing opportunities related to documentation.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications &amp; Skills:
  </strong>
 </p>
 <ul>
  <li>
   Proven experience in document control within large-scale projects, preferably in oil &amp; gas, EPC, or construction.
  </li>
  <li>
   Strong knowledge of EDMS (Electronic Document Management Systems).
  </li>
  <li>
   Understanding of project reporting, progress tracking, and control processes.
  </li>
  <li>
   Excellent organizational and communication skills.
  </li>
  <li>
   Ability to work effectively with multiple stakeholders and ensure accuracy under tight deadlines.
  </li>
 </ul>
 <p>
 </p>
</div>


Document Controller

Gulf Pioneers Trading & Contracting

<p><b>Key Responsibilities:</b></p><ul><li>Manage, organize, and archive company documents and records in a structured and secure manner.</li><li>Maintain and update document logs, ensuring accessibility and accuracy.</li><li>Implement and enforce document control policies and procedures according to company standards.</li><li>Coordinate with different departments to ensure smooth flow and circulation of documents.</li><li>Safeguard confidentiality and ensure compliance with data protection regulations.</li><li>Prepare periodic reports on document status and workflow.</li></ul><p><b>Requirements:</b></p><ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Information Systems, or a related field.</li><li>Minimum of 3:5 years of experience in document control or a similar role.</li><li>Strong knowledge of Document Management Systems (DMS) and archiving tools.</li><li>Excellent organizational skills with strong attention to detail.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Strong communication skills and ability to work effectively within a team.</li><li>Fluency in English (spoken and written) .</li><li><b>Valid and transferable Iqama (Residency) in Saudi Arabia is mandatory.</b></li></ul><p><b>Benefits:</b></p><ul><li>Professional and supportive work environment.</li><li>Specify: Competitive salary &ndash; allowances &ndash; medical insurance &ndash; training and development opportunities.</li></ul><p>Job Type: Full-time</p>

AECOM

<div><b>Company Description</b><p><b><br>
Work with Us. Change the World.</b></p><p>
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.</p><p>
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.</p><p>
We're one global team driven by our common purpose to deliver a better world. Join us.</p><b><br>
Job Description</b><br>
<ul><li>
Ensures changes to documents are made in a timely fashion in order to meet set deadlines.</li><li>
Responsible for coordination with other parties to make sure document edits are made and proofed.</li><li>
Tracks and keeps records of documents.</li><li>
Follows standardized procedures but may have to use discretion to complete projects.</li><li>
Ensures document tracking and production system is maintained.</li><li>
Prepares and maintains a document control system for all forms of documentation.</li><li>
Develops and maintains document naming conventions and filing structures to ensure easy retrieval of information.</li><li>
Makes copies of drawings for production and other company employees.</li><li>
Assures that all completed documents have been signed-off by the appropriate personnel.</li><li>
Distributes copies of documents to the appropriate personnel.</li><li>
Implements and follows company quality assurance program procedures.</li><li>
Conducts regular audits of the document management system to ensure compliance with company policies and industry standards.</li><li>
Collaborates with project managers to establish document control procedures for specific projects.</li><li>
Provides training to team members on document control procedures and best practices.</li><li>
Manages the archiving process for outdated or completed project documentation.</li><li>
Assists in the implementation of new document management technologies and software as needed.</li><li>
Prepares regular reports on document control activities and system performance for management review.</li><li>
Entry-level position, previous experience may not be required.</li></ul><br>
<b>
Qualifications</b><br>
<ul><li>
5 years' experience overall, including 3 years' experience in the UAE.</li><li>
Related diploma qualification in Business Administration, Information Management, or a similar field.</li><li>
Proficiency in document management systems and databases.</li><li>
Excellent computer skills, including advanced proficiency in Microsoft Office Suite, particularly Excel and SharePoint.</li></ul><br>
<b>
Additional Information</b><div></div><p><b><br>
About AECOM</b></p><p>
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.</p><p>
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.</p><p><b>
What makes AECOM a great place to work</b></p><p>
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.</p><p>
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</p></div>

Gulf Engineering & Consultants

<p><b>Position : Document Controller</b></p><p><b>Location:</b> Dubai<br/><b>Industry:</b> Engineering Consultancy</p><p><b>Requirements / Qualifications:</b></p><ul><li>Minimum 5 years proven experience in document control, preferably in construction or engineering projects.</li><li>Strong organizational and communication skills.</li><li>Detail-oriented with the ability to manage multiple documentation workflows.</li><li>Proficiency in Microsoft Office and document management systems is a plus.</li><li>A background experience in an engineering consultancy in Dubai.</li></ul><p><b>Responsibilities:</b></p><ul><li>Communicate with inspectors across various sites regarding documentation and comments.</li><li>Receive comment sheets from site inspectors, print and attach them to the original documents.</li><li>Coordinate with senior staff for signatures on behalf of inspectors prior to submission for Resident Engineer (RE) approval (primarily for MIR &amp; WIR).</li><li>Address and resolve basic document-related issues in collaboration with senior engineers.</li><li>Perform a preliminary check on documents submitted by the Contractor.</li><li>Distribute documents to engineers in both manual and digital formats.</li><li>Ensure timely release of documents to the Contractor, verifying that all feedback is incorporated.</li><li>Maintain and update all document control logs consistently and accurately.</li><li>Stay informed about project correspondences and coordinate with Contracts if needed, in alignment with engineer feedback.</li><li>Prepare and submit monthly reports including Attendance Sheets (with adjustments from client biometric data), KPI summaries, Overtime Sheets, and final Monthly Report approvals.</li></ul><p><b>To Apply:</b><br/>Qualified candidates may send their CV to gecdubai@gmail.com with the subject line:</p><p>Document Controller &ndash; Dubai</p><p>Job Type: Full-time</p>

Career Maker

<p><b>Document Controller (3 Roles)</b><br/><b>Location:</b> Saudi Arabia<br/><b>Industry:</b> Real Estate / Construction<br/><b>Salary:</b> Up to SAR 15,000<br/>Arabic speakers Preferred</p><p><b>Key Responsibilities:</b></p><ul><li>Manage, organize, and maintain all project-related documents (contracts, drawings, reports, correspondence).</li><li>Ensure accurate filing, tracking, and easy retrieval of project documentation in Arabic and English.</li><li>Implement document control procedures in compliance with company and project standards.</li><li>Coordinate with project managers, engineers, and stakeholders to ensure timely document flow.</li><li>Prepare periodic reports, logs, and ensure confidentiality of sensitive information.</li></ul><p>Job Type: Full-time</p><p>Pay: &#65020;12,000.00 - &#65020;15,000.00 per month</p>

DP World

<div>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 <strong>
  Key Accountabilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Managing project related documents with accuracy and quality in timely manner.
  </li>
  <li>
   Control all aspects of projects documentation on multiple projects a assigned keeping alignment with Client systems and procedures.
  </li>
  <li>
   Upon Project award, prepare Work List for Project as advised by PM / Project Planner and release to trades.
  </li>
  <li>
   Create project specific email address and ensure department distributions are made, as per project requirement and distribution strategy is in place.
  </li>
  <li>
   Arrange to grant project/network drive access and give authorization as per Company policy.
  </li>
  <li>
   Ensure to develop project folder structure upon award and all project documents are kept in relevant project folders and regularly updated.
  </li>
  <li>
   Obtain deliverable list from relevant stakeholders in line with contract requirement for project and prepare MDR (Master Document Register)
  </li>
  <li>
   Ensure implementation of project document template with latest formats, as per contract requirement.
  </li>
  <li>
   Upon project completion, support preparation of all final/ asbuilt documents and same to be archived in designated folders for future reference.
  </li>
  <li>
   Receipt / download documents/deliverables from FTP server and distribution of all inward and outward documentation and register the same.
  </li>
  <li>
   Maintain and update document transmittals and associated reports .
  </li>
  <li>
   Attend VSL (Visible Safety Leadership Walkdown) as assigned.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualification/Experiences &amp; Skills
  <br/>
  <br/>
 </strong>
 Diploma / Degree in any discipline
 <br/>
 <br/>
 Proficiency use of MS office applications.
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 <br/>
 Experience in Project Document Control System/Industry standard and Client driven DC system
</div>


DOCUMENT CONTROLLER

SUBSEA 7

<div><div><div><p>We are Subsea7, a global leader in the delivery of offshore projects and services for the energy industry. We make offshore energy transition possible through the continuous evolution of lower-carbon oil and gas and by enabling the growth of renewables and emerging energy.</p>
<p>At Subsea7, we are looking for people who think differently. We want people who can bring new ideas and who are willing to take on challenges that will enable us to make a positive impact on a global stage.</p>
<p>In turn we will lift you up and encourage you to go further. Onshore or offshore, embark on a journey of opportunities, continuous learning and development.</p>
<p>Start your journey with us today.</p>
</div></div><div><div><div><div><p><b>Title: </b>Senior Document Controller
</p></div></div></div></div><div><div><div><div><b>Location:
</b>Istanbul, TR
</div></div></div></div><div><div><div><div><b>Job Closing Date: </b>26 Sep 2025
</div></div></div></div><div><div><div><div><div><div><div><div><b>What will you be doing?</b></div>
</div><div><div>
The Document Controller manages project technical documentation. They are responsible for documents format check and ensures that the project documentation respect the project format.</div>
<div>
The Document Controller setup the document process within the project and ensures that the documentation flow is tracked and happens smoothly. They provide information to the project team regarding the documents status.</div>
<div>
The Document Controller assembles the Final Documentation according the structure which is given to him. He/she is also responsible to archive the project technical documentation.</div><br>
<div></div>
<div>
Key Responsibilities:</div><br>
<div></div>
<ul>
<li>Setup the documentation process and issue the Project Document Control Procedure.</li>
<li>Setup the Electronic Document Management System (EDMS).</li>
<li>Cooperate with Engineering and Planning disciplines in order to fill document numbers and format information in the Master Document Register (MDR). Ensure that all documents are referenced.</li>
<li>Cooperate with SCM in order to fill document numbers and format information in the Suppliers Document Registers (SDR). Ensure that all documents are referenced.</li>
<li>Present the document process and format at supplier Kick-Off Meetings.</li>
<li>Control and correct documents format.</li>
<li>Check and update metadata in the EDMS.</li>
<li>Ensure that updated documents are available for project team.</li>
<li>Ensure that process given in the project Document Control Procedure is respected.</li>
<li>Dispatch documents for internal review or approval and follow-up internal flow.</li>
<li>Issue officially documents to external stakeholders and track transmissions.</li>
</ul></div></div><div><div><div><b>What experience would we like you to have?</b></div>
</div><div><ul><li>3-5 years of relevant experience in a similar role.</li>
<li>Good comprehension of documentation flow and process.</li>
<li>Knowledge of documentation planning.</li>
<li>A knowledge of one or several EDMS would be appreciated.</li>
<li>MS Word, Excel and Adobe Acrobat software skills.</li>
<li>Fluent in English.</li></ul><br>
<div></div>
<div><b>
We Welcome Applications from People with Disabilities</b></div><br>
<div></div>
<div><b>
As per Turkish Labor Law and our inclusive hiring policy, we:</b></div><br>
<div></div>
<ul>
<li>Run a fair and accessible recruitment process.</li>
<li>Announce all vacancies transparently and equally.</li>
<li>Interview candidates with disabilities who meet the minimum qualifications.</li>
<li>Make necessary workplace adjustments when needed.</li>
<li>Support employees who acquire a disability during employment.</li></ul><br>
<div></div>
<div>
#LI-SS1</div></div></div></div>
</div></div></div></div><div><div><p><b>An environment where you can thrive</b><br>
We recognise that having a diverse team makes us a better, smarter team. Diversity is something we value and regard it as key to our success.</p>
<p>We encourage new ways of thinking and celebrate our wide range of skills that help us continually challenge the status quo and inspire innovation. An inclusive and diverse environment fosters creativity, improves decision-making and introduces new ways of thinking.</p>
<p>Our people are at the heart of what we do at Subsea7 and we are committed to creating an environment where everyone can thrive. Fair employment practices, fair treatment for all individuals and equal opportunity on the basis of merit are the foundation of how we work and develop together.</p>
<p><b>What happens next?</b><br>
If you would like to apply for this role, simply click the Apply button found on this page.</p>
<p>You may be prompted to set up a profile with us. It&rsquo;s quick and easy to do. Or, if you have already created a profile with us, simply log in and submit your application.</p>
<p>Here are 3 top tips to help you submit a successful application:</p>
<ul><li>Make sure your CV is up-to-date and highlights the transferable skills and experience you can bring to this role.</li><li>We would encourage you to include a cover letter as part of your application. It&rsquo;s your chance to tell us why you would be a brilliant addition to our team.</li><li>Take your time with your application and check there are no errors before final submission</li></ul>
<br>
Once you have submitted your application, we will be in touch as soon as possible with next steps.<br>
To find out more about Subsea7 visit our website here</div></div></div><p></p>

Senior Document Controller

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