document management specialist

Halo Land Management

<div>About Halo Land Management
Founded in 2015 and headquartered in Canton, Ohio, Halo Land Management is one of the fastest-growing land services firms in the U.S. We specialize in the negotiation, acquisition, and management of mineral rights, easements, rights-of-way, and real estate interests across multiple plays and infrastructure projects nationwide.
At Halo, we believe our success begins and ends with our people. We&rsquo;ve built a culture centered on adaptability, collaboration, and trust. Whether you're working remotely, in an office, or in the field, you'll be empowered to make decisions, grow your career, and contribute to projects that shape energy, utility, and infrastructure development across the country.
 Position Overview
We&rsquo;re seeking a Document Specialist / Land Rights Specialist with strong attention to detail, a solid grasp of land-related agreements, and a proactive mindset to ensure document accuracy and compliance.
In this role, you&rsquo;ll support critical land operations by managing, reviewing, and preparing various legal documents that support land acquisition, construction, and maintenance activities.
&#65039; A Day in the Life<ul><li>
Begin your day reviewing assigned documentation tasks, checking for accuracy and completeness in land rights files.</li><li>
Identify any deficiencies or inconsistencies that need curative action, and proactively communicate those to the appropriate teams.</li><li>
Use pre-approved templates to prepare agreements such as rights-of-way, leases, licenses, or temporary workspace agreements.</li><li>
Work independently while keeping organized and on-track with deadlines&mdash;even as project priorities shift.</li><li>
Reference and follow the Owner&rsquo;s policies, procedures, and tools to ensure documentation is aligned with legal, regulatory, and internal standards.</li></ul>
&#9989; What You&rsquo;ll Do<ul><li>
Perform internal due diligence on land rights documents to ensure compliance and identify any gaps requiring curative efforts.</li><li>
Prepare land-related contracts and agreements using pre-approved templates.</li><li>
Maintain excellent records and ensure consistency across project documentation.</li><li>
Adapt to changing priorities, multitask effectively, and meet deadlines under minimal supervision.</li><li>
Collaborate with team members and clients, as needed, to resolve issues and clarify requirements.</li><li>
Use internal systems and follow established processes to complete tasks accurately and efficiently.</li></ul>
 What You Bring to the Table<ul><li>
 Understanding of land-related documents, including:</li><li>
Fee simple deeds</li><li>
Rights-of-way (ROW)</li><li>
Leases</li><li>
Temporary workspace agreements (TWSAs)</li><li>
Licenses, permits, and ordinances</li><li>
Ability to read and interpret legal land descriptions in property records and title documents.</li><li>
&#65039; At least 1 year of experience in the Right of Way or Real Estate industry as a Document Specialist or in a similar role.</li><li>
&#65039; Proficiency with standard documentation tools (e.g., Microsoft Office) and project tracking systems.</li><li>
High attention to detail, strong organizational skills, and a process-driven mindset.</li></ul></div>

Document Specialist

Compex Legal Services

Join Our Team as a Full-Time Document Specialist!Are you organized, detail-oriented, and love keeping things running smoothly? Compex Legal Services is looking for a full-time Document Specialist to join our team! This essential role reports to the POD Manager and helps prepare notice and subpoena packages for clients&mdash;and so much more!Who We Are: At Compex, we&rsquo;re the nation&rsquo;s leading record retrieval provider, serving thousands of law firms and the largest insurance carriers. We provide record retrieval, summarization, IME interface, and deposition reporting solutions that save our clients time and money. Our mission? To empower clients to make faster, smarter decisions. We thrive on innovation, cutting-edge solutions, and delivering world-class service&mdash;and we&rsquo;re growing fast!What You&rsquo;ll Do:<ul><li>Assemble notice and subpoena packages like a pro.</li><li>Ensure documents comply with statutory hold laws.</li><li>Modify packets and documents per client requests.</li><li>Collaborate across departments to resolve client issues.</li><li>Distribute packets and documents efficiently and accurately.</li></ul>What We&rsquo;re Looking For:<ul><li>Super organizational skills and the ability to prioritize like a champ.</li><li>A customer service mindset that keeps clients happy.</li><li>High school diploma or equivalent (some college preferred).</li><li>Comfort working in a fast-paced environment.</li><li>Previous experience is a plus but not required&mdash;we&rsquo;ll train!</li></ul>What We Offer:<ul><li>Paid Time Off</li><li>Paid holidays</li><li>Medical, vision, and dental benefits</li></ul>If you&rsquo;re ready to join a team that&rsquo;s fast-growing, innovative, and committed to excellence, we want to hear from you!Job Type: Full-timePay: $14.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>This position is full time in office, Monday to Friday. The pay is $14/hr. Please confirm the pay, schedule and commute works for you. </li></ul>Ability to Commute:<ul><li>San Antonio, TX 78230 (Required)</li></ul>Work Location: In person

Keller Postman LLC

<div>Keller Postman represents a broad array of clients in class and mass actions, individual arbitrations, and multidistrict litigation matters at the trial and appellate levels in federal and state courts. Serving hundreds of thousands of clients in litigation and arbitration, we have prosecuted high-profile mass tort, antitrust, privacy, product liability, employment, and consumer-rights cases. Our firm also acts as plaintiffs' counsel in high-stakes public-enforcement actions. Our mission is to achieve exceptional results for our clients, drive innovation in the practice of law, and pursue unparalleled excellence in everything we do.

Purpose: Keller Postman seeks a Mailroom Document Specialist as part of our Digital Documentation Department. The Specialist is responsible for handling a wide variety of digital document processing services and mail-related requests as well as providing support to our high volume of inbound and outbound postal and digital mail demands. The ideal candidate for this role will be highly motivated, have the ability to multitask, and be comfortable in a fast-paced setting. The Specialist will have a strong knowledge of mailroom and delivery practices as well as experience in a combined mailroom and digital production copy/print environment. Strong typing skills are required as are solid overall computer skills including a working knowledge of the Microsoft Office Suite, internet and web-based applications, messaging applications, and the Microsoft operating system.

This full-time position will work in our Chicago office five weekdays per week. The compensation for this position is $23.00 to $25.00 per hour, plus a year-end discretionary bonus and benefits.

Essential Functions:
<ul>
<li>Gather, organize, prepare, and review various documents and files for delivery to clients both digitally and using standard ground shipping methods.</li>
<li>Prepare postage and shipping labels to properly meet industry standards.</li>
<li>Collaborate with and support Intake and Medical Records teams to ensure deadlines are being met.</li>
<li>Using our proprietary software, properly document and track the delivery of time sensitive documents to clients.</li>
<li>Monitor and manage a variety of inbound mailroom channels including physical mail, emails, third party portals and through our proprietary software.</li>
<li>Identify, categorize, and file a high volume of documents to their respective cases in preparation for review on a daily basis.</li>
<li>Continually observe established processes and procedures.</li>
<li>Offer suggestions for change and/or improvement where there is an opportunity to do so.</li>
<li>Partner with relevant internal teams to provide status updates and raise issues as appropriate.</li>
</ul>
Experience/Skills:
<ul>
<li>Minimum of 2+ years operations experience in a professional setting preferably in legal services or a law firm.</li>
<li>Ability to identify and process and prepare vast quantities of medical records and legal documents using cutting edge technology and efficient processes.</li>
<li>Excellent interpersonal, customer service, verbal and written communication, and problem-solving skills.</li>
<li>Knowledge of law firm, healthcare, and corporate operations workflow processes preferred.</li>
<li>Prior experience with mass tort, legal document preparation, patient medical records, including medical device and pharmaceutical terminology is preferred.</li>
<li>Working knowledge of electronic health records (EHR) and HITECH and will be able to suggest and implement efficiencies and improvements while keeping updated on industry best practices a plus.</li>
<li>Maintain a confidential, HIPAA compliant environment.</li>
<li>Proficiency with Microsoft Office and Adobe Acrobat tools.</li>
<li>Ability to work independently and in a team environment.</li>
<li>Demonstrates a high level of professionalism with confidential and sensitive information.</li>
<li>Acute attention to detail.</li>
<li>Ability to multi-task and to work independently or as part of a team.</li>
<li>In order to successfully perform the essential responsibilities of the job, one must possess Microsoft Office skills at an intermediate level.</li>
</ul>
Certificates/Licenses Required
<ul>
<li>N/A</li>
</ul>
Language Ability
<ul>
<li>Must be able to read, write, and speak fluent English.</li>
</ul>
Physical Demands
<ul>
<li>This job requires remaining in a stationary position, often standing or sitting for prolonged periods.</li></ul><div> 
Keller Postman is an Equal Opportunity Employer. For California Applicants, please find our CRPA information here.</div></div>

Switchgear Group of Companies

Job Title: Document ControllerDepartment: Operation and MaintenanceLocation: Abu DhabiReports To: Operations ManagerJob Summary: The Document Controller is responsible for managing and maintaining all controlled documents within the Operation and Maintenance Department. This role ensures that all documents are accurate, up-to-date, and easily accessible to authorized personnel. The Document Controller will also ensure compliance with regulatory and company standards.Key Responsibilities:Document Management:Manage the intake, handling, and storage of documentation.Develop and implement processes for document control.Ensure all documentation meets formal requirements and required standards.Review and update documents as necessary.Document Control:Track and manage versions of documents.Retrieve files as needed by company staff.Securely backup and store documents.Ensure proper organization and categorization of documents.Compliance and Quality Control:Ensure all documents are accurate, complete, and in compliance with standards.Monitor regulatory activity to maintain compliance with records and document management laws.Conduct regular audits to ensure document integrity and compliance.Coordination and Communication:Coordinate with project teams to ensure all documents are accounted for and in the appropriate location.Keep other personnel updated on new document versions and how to obtain access.Train employees on records management procedures and policies, including documentation, retention, retrieval, destruction, and disaster recovery.Technical Support:Use document management software to upload or scan paper documents.Create templates for use by other personnel.Assist with communication during external audits.Qualifications:Education: Bachelor's degree in Business Administration, Information Management, or a related field.Experience: Minimum of 3 years of experience in document control or a similar role.Skills:Proficiency in document management software.Excellent organizational skills and attention to detail.Strong communication and interpersonal skills.Ability to work independently and as part of a team.Knowledge of regulatory requirements and standards for document control.Working Conditions:Office environment with occasional site visits.May require extended hours during peak periods.Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per month

Document Controller

Bradman Web Technologies

Job Title: Document Controller Company: Liveserve Technologies Pvt. Ltd. Location: ChennaiAbout Us: Liveserve Technologies Pvt. Ltd. is a leading player in industrial construction and infrastructure development across South India. We are committed to delivering quality, safety and timely project execution to our clients..Position SummaryThe Document Controller is responsible for managing, organizing, and maintaining all project and company documentation in an accurate, efficient, and secure manner. This role ensures proper document control processes are followed to support project teams, management, and compliance requirements.Key Responsibilities<ul><li>Establish and maintain document control systems, procedures, and databases.</li><li>Receive, record, and distribute incoming and outgoing documents, drawings, and correspondence.</li><li>Ensure documents are filed, archived, and retrieved in line with company and project requirements.</li><li>Review documents for completeness, accuracy, and compliance with standards before distribution.</li><li>Maintain document registers and logs for tracking revisions, approvals, and version control.</li><li>Coordinate with project managers, engineers, contractors, and consultants to ensure timely submission and approval of documents.</li><li>Control access to confidential or sensitive documents, ensuring data security.</li><li>Support project audits by providing necessary documentation and records.</li><li>Generate periodic reports on document status, pending approvals, and distribution.</li><li>Provide training and support to team members on document management procedures</li></ul>Skills &amp; Competencies<ul><li>Strong knowledge of document control processes and standards.</li><li>Proficiency in document management software (e.g., Aconex, EDMS, SharePoint, Primavera, etc.).</li><li>Excellent organizational and filing skills (both electronic and hard copy).</li><li>Attention to detail and accuracy in handling documents.</li><li>Strong communication and coordination abilities.</li><li>Ability to handle sensitive and confidential information.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree/diploma in Business Administration, Engineering, Information Management, or related field.</li><li>2&ndash;5 years of experience in document control (construction, engineering, or corporate environment preferred).</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Experience with ISO standards and quality management systems is an added advantage.</li></ul>Job Type: Full-timePay: &#8377;15,000.00 - &#8377;30,000.00 per monthWork Location: In person

WSP in the Middle East

<div>
 
 Job Description
 
 
 
 WSP in the Middle East is seeking a highly organized and detail-oriented Document Controller to join our team in Riyadh, KSA. The successful candidate will be responsible for managing, organizing, and maintaining all project-related documentation, ensuring accuracy, accessibility, and compliance with company standards and client requirements. You will play a critical role in ensuring efficient document flow across multiple project components and supporting the overall project lifecycle through effective document control practices.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Manage and control the flow of documentation, including technical drawings, reports, specifications, correspondence, and project records, across all phases of the project.
 </li>
 <li>
 Implement and maintain a structured Document Management System (DMS) (electronic and physical), in accordance with WSP&rsquo;s IT policies and project requirements.
 </li>
 <li>
 Classify, register, and archive documents, ensuring proper version control, consistent file naming, and secure storage.
 </li>
 <li>
 Maintain accurate logs of incoming and outgoing documents using approved tracking systems or software (e.g., Aconex, SharePoint, Asite, etc.).
 </li>
 <li>
 Coordinate with internal teams, consultants, contractors, and external stakeholders to facilitate the submission, review, distribution, and approval of documents.
 </li>
 <li>
 Ensure all project documentation complies with WSP standards, quality procedures, and contractual obligations.
 </li>
 <li>
 Support audits by preparing documentation and ensuring records are complete, up-to-date, and audit-ready at all times.
 </li>
 <li>
 Train and support project team members on document control processes and the use of the DMS.
 </li>
 <li>
 Identify process improvements and contribute to the development of document control best practices across projects.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or diploma in Business Administration, Information Management, Engineering, or related field.
 </li>
 <li>
 Minimum 03 years of experience in a document control role within the construction, engineering, or consultancy sectors in the region.
 </li>
 <li>
 Proficiency in Document Management Systems (e.g., Aconex, Asite, SharePoint, or similar platforms).
 </li>
 <li>
 Familiarity with international document control standards and ISO quality management systems.
 </li>
 <li>
 Strong organizational, multitasking, and communication skills.
 </li>
 <li>
 High attention to detail and accuracy.
 </li>
 <li>
 Fluency in English (written and spoken)
 
 
 
 </li>
 </ul>
 
 Imagine a better future for you and a better future for us all.
 
 
 
 Join our close-knit community of talented individuals who share your passion for making a positive impact. Our global team includes more than 69,000 employees, working together to make a difference in communities both close to home and around the world.
 
 
 
 With us, you can.
 
 
 Apply today.
 
</div>

Novotel sharjah expo centre

Document Controller - Job description:Key Responsibilities: Manage and maintain project and company documents, records, and files in an organized manner.Ensure proper version control and timely updates of all documents.Distribute, retrieve, and archive electronic and physical documents efficiently. Provide documents to project, operations, and admin teams accurately and on time.Maintain document logs, registers, and filing systems for easy access.Assist in preparing documentation for audits, inspections, or client requirements.Ensure compliance with internal policies and industry standards.Collaborate with engineers, project managers, and admin staff to streamline documentation processes.Requirements: Bachelor&rsquo;s degree or diploma in Business Administration, Office Management, or related field.Minimum 2&ndash;3 years of experience as a Document Controller in engineering or construction firms. Strong knowledge of document control systems, MS Office, and electronic filing tools.Arabic Speakers Only. Gender: Males. Excellent organizational skills with strong attention to detail.Ability to handle high volumes of data and meet tight deadlines.Good communication and interpersonal skills.Knowledge of confidentiality and data protection practices.Job Type: Full-timeAbility to commute/relocate: Ajman: Reliably commute or planning to relocate before starting work (Required)Job Type: Full-time

Document Controller/ Arabic Spearker

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