document management specialist

Recruit Lytics Hires

<div>
 
 
 Documentation Specialist (Remote).
 
 
 
 If you thrive on precision and have a strong commitment to accuracy, we are currently seeking a
 
 Remote Documentation Specialist
 
 to join our team. In this role, you will be responsible for creating, reviewing, and maintaining a wide range of documents to ensure clarity, consistency, and accuracy across all records.
 
 
 Key duties include organizing and updating documentation, verifying information for correctness, and ensuring all materials are properly formatted and securely maintained within our systems. Strong attention to detail, excellent organizational skills, and proficiency in Microsoft Office applications are essential.
 
 
 Join us and contribute to improving operational efficiency and information management while enjoying the flexibility of remote work.
 
 
 &nbsp;
 
 
 
 Key Responsibilities:
 
 
 
 &nbsp;
 
 
 
 1) Document Intake &amp; Indexing
 
 
 <ul>
 <li>
 Receive documentation from shared inboxes, portals, ticketing systems, and cloud platforms
 </li>
 <li>
 Review documents to confirm completeness, required fields, approvals, and attachments
 </li>
 <li>
 Apply standardized metadata such as project IDs, document categories, dates, and version details
 </li>
 <li>
 Ensure documents are properly indexed for easy search and retrieval
 </li>
 
 </ul>
 
 &nbsp;
 
 
 
 2) Documentation Organization &amp; Standardization
 
 
 <ul>
 <li>
 Apply consistent naming conventions and structured folder systems
 </li>
 <li>
 Format and standardize documents to align with internal documentation guidelines
 </li>
 <li>
 Convert files when needed (PDF formatting, merging/splitting, file compression, version control)
 </li>
 <li>
 Maintain structured documentation libraries (draft, final, archived) with proper labeling
 </li>
 
 </ul>
 
 &nbsp;
 
 
 
 3) Quality Assurance &amp; Content Accuracy
 
 
 <ul>
 <li>
 Conduct routine checks for formatting consistency, missing information, duplicates, or errors
 </li>
 <li>
 Identify and flag discrepancies, routing issues to relevant stakeholders with clear notes
 </li>
 <li>
 Maintain logs of documentation errors and contribute to improving documentation processes
 </li>
 <li>
 Ensure all documentation meets internal quality and formatting standards
 </li>
 
 </ul>
 
 &nbsp;
 
 
 
 4) Documentation Governance &amp; Compliance
 
 
 <ul>
 <li>
 Handle sensitive documentation with strict confidentiality and access controls
 </li>
 <li>
 Follow document retention policies, version control practices, and archival procedures
 </li>
 <li>
 Support audits by retrieving documents efficiently and maintaining version histories
 </li>
 <li>
 Ensure compliance with internal documentation and regulatory standards
 </li>
 
 </ul>
 
 &nbsp;
 
 
 
 5) Collaboration &amp; Communication
 
 
 <ul>
 <li>
 Work with teams such as HR, Operations, Legal, Finance, and Customer Support to clarify documentation requirements
 </li>
 <li>
 Provide updates on documentation status, backlog, and processing timelines
 </li>
 <li>
 Communicate clearly regarding missing information, revisions, or required updates
 </li>
 <li>
 Support teams by maintaining accessible and well-organized documentation systems
 </li>
 
 </ul>
 
 &nbsp;
 
 
 &nbsp;
 
 
 
 Tools You May Use:
 
 
 <ul>
 <li>
 Cloud storage platforms (Google Drive, SharePoint, Dropbox)
 </li>
 <li>
 Document editing and formatting tools (Microsoft Office, Google Workspace, Adobe Acrobat)
 </li>
 <li>
 Spreadsheets for tracking and indexing documentation
 </li>
 <li>
 E-signature and document approval platforms
 </li>
 
 </ul>
 
 &nbsp;
 
 
 &nbsp;
 
 
 
 Success Metrics:
 
 
 <ul>
 <li>
 Accuracy and consistency of documentation (formatting and content quality)
 </li>
 <li>
 Turnaround time from document receipt to finalized storage
 </li>
 <li>
 Organization and accessibility of document repositories
 </li>
 <li>
 Audit readiness and document retrieval efficiency
 </li>
 <li>
 Compliance with documentation standards and retention policies
 </li>
 
 </ul>
 
 &nbsp;
 
 
 &nbsp;
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Experience in documentation management, administrative support, records management, or similar roles (preferred)
 </li>
 <li>
 Strong attention to detail and ability to follow formatting and documentation standards
 </li>
 <li>
 Comfortable handling confidential information with professionalism
 </li>
 <li>
 Basic computer proficiency including document tools, spreadsheets, and file management systems
 </li>
 <li>
 Ability to work independently in a remote environment while maintaining accuracy and organization
 </li>
 
 </ul>
 
 &nbsp;
 
</div>

Remote Documentation Specialist

Merck

<div>
 
 Job Description
 
 
 
 Within the dynamic environment of Nonclinical Drug Safety (NDS), a Specialist in Information Management works with internal scientific staff and across our Research &amp; Development Division to coordinate, assemble, and manage regulatory documents for internal studies and those acquired from external efforts. Using document management, publishing, and other tools, the Specialist will support Preclinical Development (PCD) end user operations in Veeva and development of internal processes and tools to optimize document functions. The specialist will also participate in the design, development, operationalization &amp; rollout and/or support of automation capabilities supporting document generation and management in PCD.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Constructing, supporting, and managing regulatory documents and components.
 </li>
 <li>
 Active participation in use, support, and implementation of document management systems, tools, and automation capabilities that enable effective and compliant document management in PCD.
 </li>
 <li>
 Careful collaboration with internal and external stakeholders.
 </li>
 <li>
 Quality review to ensure that regulatory documents are appropriate, complete and consistent with regulatory expectations.
 
 
 </li>
 </ul>
 
 Minimum Qualifications Required
 
 
 
 <ul>
 <li>
 BS/BA degree including degrees in biological, chemical, computer science, and/or medical science disciplines a minimum 3 years direct and relevant experience (OR)
 </li>
 <li>
 MS/MA, including degrees in biological, chemical, computer science, and/or medical science disciplines a minimum 2 years direct and relevant experience.
 
 
 </li>
 </ul>
 
 Required Experience And Skills
 
 
 
 <ul>
 <li>
 Experience with nonclinical drug development
 </li>
 <li>
 Significant experience with Microsoft Office Suite and related computer systems tools
 </li>
 <li>
 Significant attention to detail and quality attributes
 </li>
 <li>
 Solid command of English grammar, and robust editing &amp; proofreading skills.
 </li>
 <li>
 Strong candidates will demonstrate good leadership skills as well as the ability to work and communicate effectively
 
 
 </li>
 </ul>
 
 Preferred Experience &amp; Education
 
 
 
 <ul>
 <li>
 Direct, advanced experience with Veeva Vault operations and functions (e.g. super / advanced user, system owner, or equivalent); experience including process design / development, generation of procedural controls, and/or end-user support desired.
 </li>
 <li>
 Experience with report automation (technical design, development, operation, implementation)
 </li>
 <li>
 Experience with publishing tools
 </li>
 <li>
 Have a solid understanding of applicable GxP regulations (highly preferred)
 
 
 </li>
 </ul>
 
 Required Skills
 
 
 
 Change Catalyst, Change Catalyst, Compliance Implementation, Compliance Remediation, Computer Science, Detail-Oriented, Document Management, Drug Development, Electronic Document Management System (EDMS), Good Laboratory Practices (GLPs), Information Management, Information Systems Management, Internal Processes, Literature Development, Microsoft Office, Policy Interpretation, Proper Grammar, Publishing, Regulatory Documents, Regulatory Reporting, Regulatory Submissions, Regulatory Training, Report Automation, Reviewing Literature, Standard Operating Procedure (SOP) {+ 2 more}
 
 
 
 Preferred Skills
 
 
 
 Current Employees apply HERE
 
 
 Current Contingent Workers apply HERE
 
 
 
 US And Puerto Rico Residents Only
 
 
 
 Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.
 
 
 
 Requirements
 
 
 
 As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics. As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:
 
 
 EEOC Know Your Rights
 
 
 EEOC GINA Supplement
 
 
 We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another&rsquo;s thinking and approach problems collectively.
 
 
 Learn more about your rights, including under California, Colorado and other US State Acts
 
 
 The salary range for this role is
 
 
 $96,200.00 - $151,400.00
 
 
 This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee&rsquo;s position within the salary range will be based on several factors including, but not limited to relevant education, qualifications, certifications, experience, skills, geographic location, government requirements, and business or organizational needs.
 
 
 The successful candidate will be eligible for annual bonus and long-term incentive, if applicable.
 
 
 We offer a comprehensive package of benefits. Available benefits include medical, dental, vision healthcare and other insurance benefits (for employee and family), retirement benefits, including 401(k), paid holidays, vacation, and compassionate and sick days. More information about benefits is available at https://jobs.merck.com/us/en/compensation-and-benefits.
 
 
 You can apply for this role through https://jobs.merck.com/us/en (or via the Workday Jobs Hub if you are a current employee). The application deadline for this position is stated on this posting.
 
 
 
 San Francisco Residents Only:
 
 We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance
 
 
 
 Los Angeles Residents Only:
 
 We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance
 
 
 
 Search Firm Representatives Please Read Carefully
 
 
 
 Merck &amp; Co., Inc., Rahway, NJ, USA, also known as Merck Sharp &amp; Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.
 
 
 
 Employee Status
 
 
 
 Regular
 
 
 
 Relocation:
 
 
 
 Domestic
 
 
 
 VISA Sponsorship
 
 
 
 No
 
 
 
 Travel Requirements
 
 
 
 No Travel Required
 
 
 
 Flexible Work Arrangements
 
 
 
 Hybrid
 
 
 
 Shift
 
 
 
 Not Indicated
 
 
 
 Valid Driving License
 
 
 
 No
 
 
 
 Hazardous Material(s)
 
 
 
 N/A
 
 
 
 Job Posting End Date
 
 
 
 07/6/2026
 
 
 <ul>
 <li>
 A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.
 
 
 </li>
 </ul>
 
 Requisition ID:
 
 R403145
</div>

Specialist, Medical Services/Writing

Baker Donelson

<div>
 Baker, Donelson, Bearman, Caldwell, &amp; Berkowitz, PC has an opening for a highly skilled Document Specialist in our Jackson, Birmingham, New Orleans, or Baton Rouge. Ideal candidate working have 3+ years of legal experience, exceptional level of technical skill, and the ability to work effectively within a group or independently. Candidate should be advanced in MS Word (high priority), Excel and PowerPoint. MSOffice Certification preferred. The candidate should be detail oriented and able to work well in a fast-paced environment.
 
 
 Responsibilities include:
 
 
 <ul>
 <li>
 Prioritizing and executing numerous tasks quickly and accurately under time constraints
 </li>
 <li>
 Formatting and setting up documents including pleadings, briefs, correspondence, and other legal documents
 </li>
 <li>
 Proofreading documents for grammatical, typographical, or spelling errors with accuracy
 </li>
 <li>
 Transcribing dictation
 </li>
 <li>
 Communicating and following instructions effectively from attorneys and staff and providing information with ordinary courtesy and tact
 </li>
 <li>
 Preparing documents in Excel, PowerPoint, Vizio and other software programs
 
 
 
 </li>
 </ul>
 Must provide minimum authorization to work in the United States. Resumes accepted only for job posted.
 
 
 After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process. We appreciate your interest in the position and will contact you if further action is necessary.
</div>

Document Specialist - Birmingham, New Orleans, Baton Rouge, or Jackson, MS

Suzie Koide

Job Description Suzie Koide Real Estate is expanding its operations and is seeking a detail-oriented Document Processing Specialist to support the preparation, organization, and management of real estate documents within a growing remote team. This is a fully remote position suited for individuals who are organized, accurate, and comfortable working with digital documents in a structured environment. The role begins on a part-time basis, with the opportunity to transition into a full-time position based on performance and business needs. No prior real estate experience is required, and training will be provided.  Key Responsibilities• Prepare, review, and organize real estate documents• Input and update information in internal systems and databases• Ensure accuracy and completeness of records and files• Maintain organized digital filing systems• Assist with basic data entry and documentation support• Coordinate with team members to ensure timely processing of documents  Requirements• Strong attention to detail and accuracy• Basic computer skills (email, spreadsheets, document tools)• Ability to follow structured instructions and processes• Reliable and organized work habits• Ability to work independently in a remote environment• No prior real estate experience required (training provided)  Compensation &amp; Schedule• Part-time to start, with opportunity for full-time• Flexible schedule based on business needs• $25–$30 per hour  Work Environment• Fully remote position• Structured, process-driven workflow• Supportive and professional team environment  How to Apply Suzie Koide Real Estate is currently reviewing applications on a rolling basis. Qualified candidates will be contacted for the next step in the hiring process.  Work Authorization Applicants must be legally authorized to work in the United States.  Equal Opportunity Employer Suzie Koide Real Estate is an equal opportunity employer and is committed to providing a workplace free from discrimination. We consider all qualified applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or any other protected status.

Document Processing Specialist (Remote)

SPS Global

<div>Job Title: Digital Document Specialist

Reports To: Client Services Supervisor, Client Services Manager, or equivalent leadership

The ideal candidate will:
<ul>
<li>Have a minimum high school diploma or equivalent.</li>
<li>Possess strong attention to detail and high-volume data entry experience.</li>
<li>Demonstrate fast, accurate alpha-numeric typing skills.</li>
<li>Be comfortable working in a production environment and with technology.</li>
<li>Show willingness to adapt and learn new technologies.</li>
<li>Take initiative and pride in their work.</li>
<li>Thrive in a team environment and be motivated by results.</li>
<li>Be capable of meeting or exceeding deadlines.</li>
<li>Have familiarity with document imaging software (desired but not required).</li>
</ul>
Key responsibilities include:
<ul>
<li>Classifying scanned documents by checking form fields and inputting information into pre-defined fields.</li>
<li>Ensuring the quality of scanned documents.</li>
<li>Processing documents while maintaining accuracy as guaranteed in client Service Level Agreements (SLAs).</li>
<li>Matching corresponding paperwork to accounts and applying appropriate business rules.</li>
<li>Adhering to all governmental regulations and company policies and procedures.</li>
<li>Protecting organizational assets and maintaining privacy and confidentiality.</li>
<li>Upholding ethical standards and complying with business principles.</li>
<li>Assisting in other operational areas as needed.</li></ul><div> 
WHAT WE OFFER
<ul>
<li>Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities!</li>
<li>Learning &amp; Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do!</li>
<li>We Recognize Talent: We offer a variety of recognition programs for all levels of employees!</li>
<li>Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, Entertainment Discounts, &amp; Paid Time Off.
<ul><li>Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.</li>
</ul>
</li></ul>About SPS

SPS is an award-winning employer of choice offering outsourcing solutions that leverage Intelligent Automation (Artificial Intelligence &amp; Robotic Process Automation) in more than 22 countries across the globe. In North America, our services include Mailroom Management (both physical and digital), Office Services such as Reception, Lobby Concierge and Conference Room Management in addition to Document Processing Services utilizing leading edge technologies. Our clients today are companies in sectors such as banking, insurance, legal, higher education, advertising and other professional services, including many Fortune 500 companies. SPS is committed to delivering high caliber outsourcing experience to our clients and offering our employees challenging and exciting career opportunities throughout the North America region and globally. SPS is committed to investing in the professional development of our employees and offers competitive comprehensive benefits and diverse development training programs that lead to building careers.

At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity.

SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law.

Colorado only: We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool.

To ensure a fair and authentic interview process, applicants may not use AI tools or any other form of real-time assistance during interviews. SPS team members may use transcription or note-taking technology solely to support accurate interview documentation.

SPS offers reasonable accommodations in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.

To view our privacy policy, click on the link below: Data Privacy Statement

Acknowledgement Section: By submitting an application, by hitting &quot;Submit Application&quot;, you certify that the information contained in this application is true and complete. You attest to the fact that the answers provided are correct to the best of your knowledge and ability. You certify that you have not knowingly withheld any information that might affect your chances for hiring. You understand that any false information or omission (including any misstatement) on this application or on any document used to secure this employment can be grounds for rejection of application or, if you are employed by SPS can be grounds for immediate termination from this company.</div></div>

Digital Document Specialist

Saipem

<div>
 
 Saipem
 
 is a global leader in the engineering and construction of major projects for the energy and infrastructure sectors, both offshore and onshore. Saipem is &ldquo;One Company&rdquo; organized into business lines:
 
 Asset Based Services
 
 ,
 
 Drilling
 
 ,
 
 Energy Carriers
 
 ,
 
 Offshore Wind
 
 ,
 
 Sustainable Infrastructures
 
 ,
 
 Robotics &amp; Industrialized Solutions
 
 . Always oriented towards technological innovation, the company&rsquo;s purpose is &ldquo;
 
 Engineering for a sustainable future
 
 &rdquo;. As such Saipem is committed to supporting its clients on the energy transition pathway towards Net Zero, with increasingly digital means, technologies and processes geared for environmental sustainability. Listed on the Milan Stock Exchange, it is present in more than
 
 50 countries
 
 around the world and employs about
 
 30,000 people of over 130 nationalities
 
 .
 
 
 
 Purpose Of The Position
 
 
 
 As
 
 Document Controller
 
 you will respond/report to the
 
 Lead DCC / Project Control Manager
 
 and be part of
 
 our company&rsquo;s various projects
 
 within the
 
 Project Control Department.
 
 
 
 
 How can you support us? Here are below your responsibilities:
 
 
 
 
 Mission
 
 
 
 <ul>
 <li>
 Execute document management workflow both in Home Office, Construction sites and Fabrication Yards in accordance with methods and procedure and using Saipem's tools
 
 
 </li>
 </ul>
 
 Tasks
 
 
 
 <ul>
 <li>
 Organize and update Document Registers (both Saipem and Vendors) and Master Data List activities
 </li>
 <li>
 Check quality of document list status, workflows, internal distribution, transmittals, etc.
 </li>
 <li>
 Check formal quality of the documents before uploading into EDMS
 </li>
 <li>
 Ensure tempestive submission and receipt of documents and proper archiving
 </li>
 <li>
 Upload documentation and transmittal to EDMS
 </li>
 <li>
 Assist in vendor documentation management
 </li>
 <li>
 Assist in system management of Client / Vendor comments and related responses
 </li>
 <li>
 Upload Project Templates and Contractual Documentation into the system
 </li>
 <li>
 Control or assist in workflows management and document distribution
 </li>
 <li>
 Control or assist in linking document to activities, to purchase request/order, to plant structure, etc.
 </li>
 <li>
 Control documentation formal correctness
 </li>
 <li>
 Support the Project Manager and the Risk Owners in minimizing risk impacts and maximizing opportunities identified within the Project
 </li>
 <li>
 Support in defining, organizing and managing the Final Project documents handover to the Client
 
 
 </li>
 </ul>
 What are we looking for?
 
 
 
 Education
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Engineering, Business Administration, Information Management, or a related discipline (Equivalent professional experience in EPC project environments may be considered)
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 Minimum 6+ years of experience as a Document Control Coordinator (DCC) or Project Document Controller within Oil &amp; Gas, EPC, or large multidisciplinary projects
 </li>
 <li>
 Proven experience supporting engineering, procurement, construction, and commissioning phases of EPC projects
 </li>
 <li>
 Demonstrated experience managing Client and Vendor documentation in compliance with contractual and project requirements
 
 
 </li>
 </ul>
 
 Languages
 
 
 
 <ul>
 <li>
 Proficient in English (written and spoken)
 </li>
 <li>
 Ability to communicate effectively with multinational teams, Clients, and Vendors
 
 
 </li>
 </ul>
 
 Technical Skills / Knowledge
 
 
 
 <ul>
 <li>
 Strong knowledge of EPC Project Document Management processes and document lifecycle control
 </li>
 <li>
 Familiarity with Project Execution Plans (PEP), Document Management Plans (DMP), and Quality Management Systems
 </li>
 <li>
 Solid understanding of contractual documentation requirements, document numbering, revision control, and transmittal management
 </li>
 <li>
 Experience in managing document interfaces across Engineering, Procurement, Construction, and Vendors
 </li>
 <li>
 Knowledge of project close-out documentation and final handover dossiers
 
 
 </li>
 </ul>
 
 IT Skills
 
 
 
 <ul>
 <li>
 Microsoft Office Suite
 </li>
 <ul>
 <li>
 Advanced Excel (pivot tables, formulas, tracking logs, status dashboards)
 </li>
 <li>
 Word (formatting, document templates)
 </li>
 <li>
 PowerPoint (project reporting and presentations)
 </li>
 <li>
 Outlook (professional communication and workflow coordination)
 </li>
 </ul>
 <li>
 Electronic Document Management Systems (EDMS)
 </li>
 <ul>
 <li>
 Strong user experience with EDMS platforms for document control, workflows, approvals, and archiving
 </li>
 <li>
 Ability to manage document uploads, metadata, transmittals, and status reporting within EDMS environments
 
 </li>
 </ul>
 </ul>
 
 What Can We Offer To You
 
 
 
 <ul>
 <li>
 Permanent Contract &ndash; Project-based position
 </li>
 <li>
 Corporate Benefits: We offer a comprehensive benefits package
 </li>
 <li>
 Working Hours: 45 hours (9 hours x 5 days)
 </li>
 <li>
 Our One Saipem Way soft skills model leverages on skills development, career growth, opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals
 </li>
 <li>
 Location: Doha, Qatar (Site)
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 
 We support your development!
 
 Do you feel you might not fit this role perfectly? If you think you can contribute to our business development in the future, don&rsquo;t hesitate to apply anyway through our spontaneous application form!
 
 
 
 We embrace diversity!
 
 At Saipem, we believe that innovation thrives through diversity. Our culture is built on mutual respect, collaboration, inclusion and the belief that our differences drive our progress.
 
 
 
 Safety and Sustainability matter to us!
 
 Operating in difficult and at times extreme situations, the focus is always on the health and safety of people and the preservation of the natural ecosystem.
 
 
 
 Find out more on our career page
 
 
 here
 
 
 
 
 One
 
 vision,
 
 many
 
 paths,
 
 limitless
 
 possibilities.
 
 
 
 PRIVACY POLICY
 
 
 
 In accordance with the Qatar's Personal Data Privacy Protection Law (PDPPL) enacted as Law No. 13 of 2016 (&ldquo;GDPR&rdquo;). All interested candidates (L. 903/03) are invited to consult the privacy policy (art 13, 14, D.Lgs 196/03 and art 13 GDPR 679/16)
 
 
</div>

Document Controller

Brilliant Investment

Job SummaryThe Document Controller is responsible for managing, organizing, and maintaining all company and project documentation across corporate departments and construction projects.This includes drawings, submittals, contracts, correspondence, reports, specifications, HR and financial records, procurement documents, and technical documentation.The role ensures accurate filing, proper version control, timely distribution, data integrity, and compliance with company procedures, ISO standards, and ERP document management workflows.Key Responsibilities1. Corporate &amp; Project Document Management<ul><li>Maintain and control all company and project documents including architectural, civil, structural, and MEP drawings, contracts, HR files, procurement records, and financial documentation.</li><li>Implement standardized document control procedures across all departments.</li><li>Ensure strict version control, archiving of superseded documents, and traceability of revisions.</li><li>Receive, scan, index, classify, and securely store documents in both physical and electronic repositories.</li><li>Maintain master document registers, logs, and databases for corporate and project records.</li></ul>2. ERP &amp; Digital Systems Integration<ul><li>Manage document workflows within ERP and DMS platforms such as Odoo, Oracle, SAP, SharePoint, Aconex, or Procore.</li><li>Ensure correct linking of documents to ERP modules (Procurement, Contracts, HR, Finance, Projects).</li><li>Support data migration, document structuring, and digital archiving aligned with ERP implementation.</li><li>Maintain document naming conventions, coding structures, and metadata standards.</li></ul>3. Distribution, Coordination &amp; Follow-Up<ul><li>Ensure timely distribution of drawings, RFIs, submittals, contracts, and approvals to relevant stakeholders.</li><li>Coordinate with consultants, contractors, suppliers, and internal departments regarding document revisions and approvals.</li><li>Track pending submissions, approvals, and renewals to prevent operational or contractual delays.</li><li>Maintain continuous communication with site engineers, PMO, procurement, HR, and finance teams.</li></ul>4. Quality Assurance &amp; Compliance<ul><li>Ensure all documentation complies with ISO standards, company SOPs, audit requirements, and regulatory authorities.</li><li>Verify completeness, accuracy, formatting, and approval status before document release.</li><li>Support internal and external audits by providing structured and traceable documentation.</li><li>Maintain confidentiality and secure handling of sensitive corporate records.</li></ul>5. Reporting &amp; Performance Tracking<ul><li>Prepare weekly and monthly document control status reports for management.</li><li>Monitor submission deadlines, approval cycles, expiries, and compliance requirements.</li><li>Highlight bottlenecks, overdue items, and workflow risks to the PMO and executive management.</li></ul>6. Administrative &amp; Operational Support<ul><li>Assist in preparation of presentations, reports, meeting minutes, and official correspondence.</li><li>Support tendering, procurement, contract administration, and HR documentation.</li><li>Maintain structured digital filing systems and corporate knowledge repositories.</li></ul>Qualifications &amp; Skills<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Engineering, Information Management, or related field.</li><li>3&ndash;5 years&rsquo; experience in document control within construction, engineering, or contracting companies.</li><li>Strong knowledge of corporate and project document control systems.</li><li>Practical experience working with ERP systems (Odoo, Oracle, SAP) and DMS platforms (Aconex, Procore, SharePoint, etc.).</li><li>High proficiency in MS Office, especially Excel document logs and tracking sheets.</li><li>Excellent organizational ability, accuracy, and attention to detail.</li><li>Strong communication, coordination, and confidentiality handling skills.</li><li>Ability to manage large volumes of corporate and project records in fast-paced environments.</li></ul>Work Location: In personPay: AED4,000.00 per monthWork Location: In person

Document Controller - Contracting Sector

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