document management specialist

Rashed Al Rashed & Sons Group

<div><div><div><div><div><div><h4 class="jobSectionHeader"><b>Job Description</b></h4>
<p></p><div><p>The <b>Project Document Controller</b> ensures proper control, organization, and submission of all technical and quality documents related to Saudi Aramco and client projects. This role is essential for maintaining traceability, audit readiness, and client satisfaction through precise and disciplined documentation management.</p>
<ul><li> Office-based role with regular coordination with production, QA/QC, and procurement teams.</li></ul>
<ul><li> Occasional client and third-party interactions.</li></ul>
<ul><li> Must ensure compliance with company&rsquo;s <b>EHS and QMS policies</b>.</li></ul>
<p><b>
Skills &amp; Competencies &ndash; Project Document Controller (Saudi Aramco Projects)</b></p>
<p><b>
1. Technical Competencies</b></p>
<ul>
<li>Strong understanding of <b>Saudi Aramco documentation requirements</b>, including <b>SAEP, SAES, SAMSS, </b>and <b>project data book</b> procedures.</li>
<li>Proven ability to manage and control technical and quality documents such as <b>PQP, ITP, NCR, MTC, calibration records, inspection reports, and submittal logs</b>.</li>
<li>Skilled in <b>document numbering, version control, and transmittal management</b> in compliance with company QMS and ISO 9001:2015 standards.</li>
<li>Experience with <b>Saudi Aramco online documentation systems</b> (e.g., <b>ShareKAT, SAP, Ariba, SmartPlant Foundation, or equivalent EDMS</b>).</li>
<li>Capable of compiling and finalizing <b>Manufacturer Data Books (MDB)</b> and ensuring complete traceability of project documentation.</li>
</ul>
<p><b>2. Digital &amp; System Skills</b></p>
<ul>
<li>Proficient in <b>MS Office applications</b> (Excel, Word, PowerPoint, Outlook) for document tracking and reporting.</li>
<li>Skilled in <b>PDF tools (Adobe Acrobat Pro)</b> for reviewing, merging, and digitally signing project documentation.</li>
<li>Familiar with <b>SharePoint or cloud-based DMS</b> for collaborative document control and version management.</li>
</ul>
<p><b>3. Quality &amp; Organizational Competencies</b></p>
<ul>
<li>In-depth understanding of <b>ISO 9001:2015 documentation control requirements</b>.</li>
<li>Strong attention to detail, accuracy, and consistency in handling and filing technical records.</li>
<li>Excellent <b>organizational and record-keeping abilities</b>, ensuring documents are easily retrievable and audit-ready.</li>
<li>Competence in <b>risk-based thinking</b> and maintaining document control during internal and client audits.</li>
</ul>
<p><b>4. Communication &amp; Coordination Skills</b></p>
<ul>
<li>Effective communication with <b>Saudi Aramco project representatives, QA/QC engineers, and project managers</b>.</li>
<li>Ability to <b>coordinate interdepartmentally</b> (Production, Quality, Procurement, and Engineering) to collect and verify documents.</li>
<li>Capable of preparing clear document logs, progress reports, and audit summaries for management review.</li>
<li>Fluent in <b>English (spoken and written)</b>; Arabic communication skills are an added advantage.</li>
</ul>
<p><b>5. Behavioral &amp; Personal Attributes</b></p>
<ul>
<li><b>Integrity and confidentiality</b> in handling company and client documentation.</li>
<li><b>Accountability and reliability</b> in meeting project deadlines and documentation accuracy.</li>
<li><b>Proactive approach</b> with strong initiative and follow-up discipline.</li>
<li>Ability to <b>work under pressure</b> in a fast-paced, project-driven environment.</li>
<li>Committed to <b>continuous improvement</b> and compliance with company and client quality standards.</li>
</ul></div><p></p>
<h4 class="jobSectionHeader"><b>Skills</b></h4>
<p></p><div><p><b>Strong organizational skills</b></p><div><br>
<ul><li>Proficiency in document management systems</li><li>Attention to detail</li><li>Excellent communication skills</li><li>Ability to work well under pressure</li><li>Time management skills</li><li>Analytical skills</li><li>Problem-solving abilities</li><li>Familiarity with project management processes</li><li>Technical proficiency in relevant software applications</li></ul></div></div><p></p>
</div><p></p><div><div><h4 class="jobSectionHeader"><b>Job Details</b></h4>
<div><div>Job Location</div>
<div>Dammam, Saudi Arabia</div>
</div><div><div>Business Sector</div>
<div>Industrial &amp; Manufacturing</div>
</div><div><div>Company Type</div>
<div>Employer (Private Sector)</div>
</div><div><div>Functional Area</div>
<div>Quality Control &amp; Assurance</div>
</div><div><div>Work Schedule</div>
<div>Full time</div>
</div><div><div>Employment Type</div>
<div>Employee</div>
</div></div><div><h4 class="jobSectionHeader"><b>Preferred Candidate</b></h4>
<div><div>Career Level</div>
<div>Mid Career / Experienced</div>
</div><div><div>Residence Location</div>
<div>Khobar, Saudi Arabia; Dammam, Saudi Arabia; Dhahran, Saudi Arabia</div>
</div><div><div>Degree Level</div>
<div>Bachelor's degree</div>
</div></div></div></div><div><h4 class="jobSectionHeader"><b>About This Company</b></h4>
<p></p><div><div><h3 class="jobSectionHeader"><b>AlRashed Group Industrial</b></h3>
 <div></div><div><div><div>Industrial &amp; Manufacturing</div>
 </div><div></div><div><div>Dammam, Saudi Arabia</div>
 </div><div></div><div>https://www.alrashedindustrial.com<br>
</div></div></div></div><div>&#1575;&#1604;&#1585;&#1572;&#1610;&#1577;:
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PROJECT DOCUMENT CONTROLLER

Transpo Group Middle East

<p>Our client, Qatar&rsquo;s leading integrated transport solutions provider &mdash; is seeking an experienced and proactive <b>Enterprise Content Management (ECM) Specialist</b> to play a key role in transforming the organization&rsquo;s information governance and digital collaboration ecosystem.</p><p><b>Role Overview</b></p><p>The ECM Specialist will lead the design, implementation, and optimization of enterprise content management strategies across the organization. This role will ensure that all business-critical content is structured, secure, accessible, and aligned with organizational goals &mdash; supporting cross-departmental collaboration and compliance with international standards.</p><p><b>Key Responsibilities</b></p><ul><li>Develop and implement ECM strategies, including metadata management, content classification, and workflow automation.</li><li>Configure and administer ECM platforms such as <b>SharePoint, OpenText, Alfresco</b>, or equivalent to ensure seamless integration with ERP, CRM, and other enterprise systems.</li><li>Manage the full content lifecycle &mdash; from creation and approval to retention and disposal &mdash; in line with compliance standards (GDPR, HIPAA, SOX).</li><li>Conduct content audits to identify risks, inefficiencies, and areas for improvement.</li><li>Collaborate with IT Security to ensure data protection, access control, and compliance.</li><li>Provide training and support to users on ECM tools, best practices, and collaboration techniques.</li><li>Monitor system performance, troubleshoot technical issues, and oversee upgrades or migrations.</li><li>Generate insights and analytics reports to support business decision-making.</li><li>Stay up to date with evolving ECM technologies and recommend enhancements.</li></ul><p><b>Qualifications &amp; Experience</b></p><ul><li>Bachelor&rsquo;s degree in <b>Information Technology, Computer Science, Library Science</b>, or a related field.</li><li>Minimum <b>3 years of experience</b> in Enterprise Content Management, Document Management, or Information Governance.</li><li>Hands-on expertise in <b>SharePoint, Adobe Experience Manager, IBM FileNet</b>, or similar platforms.</li><li>Strong understanding of taxonomy development, records management, and digital asset management.</li><li>Experience with <b>integration tools and APIs</b> for connecting ECM systems.</li><li>Knowledge of <b>compliance frameworks</b> relevant to digital content and data management.</li><li>Excellent problem-solving and communication skills; able to interact with C-level stakeholders confidently.</li><li>Bilingual candidates (Arabic/English) are highly preferred.</li></ul><p>Job Type: Full-time</p><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Enterprise Content Management: 5 years (Required)</li><li>Sharepoint: 5 years (Required)</li><li>APIs, integration tools: 5 years (Required)</li><li>IBM FileNet: 5 years (Required)</li><li>Adobe Experience Manager: 5 years (Required)</li><li>compliance frameworks: 5 years (Required)</li></ul><p>Language:</p><ul><li>Arabic (Preferred)</li></ul>

Enterprise Content Management Specialist (ECM)

Confidential Careers

<div>
 <p>
  <strong>
   <u>
    Job Brief
   </u>
  </strong>
  :
 </p>
 <p>
  <br/>
 </p>
 <p>
  Looking for a document controller to handle the intake, management, and storage of our semi government company's documents. In this role, you will be required to review, process, and file documentation as well as manage the smooth running of all our documentation operations.
 </p>
 <p>
  To ensure success as a document controller you should be up to date with document management processes and have a detail-oriented mindset. A top-notch document controller will have an extensive understanding of document management software and be able to handle document access intaking and archiving responsibilities.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Duties and Responsibilities:
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Create document filing and organizing systems that are both effective and efficient
  </li>
  <li>
   Develop and implement processes related to document control and management.
  </li>
  <li>
   Conform to company specifications and documentation procedures
  </li>
  <li>
   Maintain updated records of all approved documents and drawings and their distribution
  </li>
  <li>
   Maintain the files and control logs as required by the project. Handling intake, scanning, verification, and storing documents.
  </li>
  <li>
   Check and edit documents and prepare for distribution
  </li>
  <li>
   Log document requests and retrieve documents as needed
  </li>
  <li>
   Retrieving files for other employees and stakeholders when needed.
  </li>
  <li>
   Distribute documents to relevant recipients
  </li>
  <li>
   Print and distribute documents as needed
  </li>
  <li>
   Scan and upload documents according to company procedure
  </li>
  <li>
   Create templates for use by other personnel
  </li>
  <li>
   Assure that all completed documents have been signed-off by the appropriate personnel.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Requirements &amp; Skills
   </u>
  </strong>
  :
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in business management, administration or related field
  </li>
  <li>
   3+ years of relevant experience
  </li>
  <li>
   Proven skill for creating and implementing controlled document processes
  </li>
  <li>
   Extremely organized and efficient
  </li>
  <li>
   Strong oral and written communication skills
  </li>
  <li>
   Outstanding time-management
  </li>
  <li>
   Strong interpersonal skills
  </li>
  <li>
   Excellent analytical ability
  </li>
  <li>
   Attention to detail
  </li>
  <li>
   Archival experience
  </li>
  <li>
   Expert data organizer
  </li>
  <li>
   Usage of relevant software, notably Microsoft Office suite, Aconex, DS 3D Experience, etc.
  </li>
 </ul>
 <p>
 </p>
</div>


Document Controller

Omada Rail Systems

<div><ul><li><b>Services &amp; Operations
</b></li></ul><ul><li><b>Permanent Contract
</b></li></ul><ul><li><b>Mid-Senior Level
</b></li></ul><ul><li><b>Dubai</b></li></ul></div>
<br><div><p><b>About Us</b></p><p><br>
Waagner Biro Bridge Services is a leader in delivering high-quality projects in bridge construction, steel structures, and marine engineering. Known for iconic and technically advanced structures, we also provide design and build solutions for harbors, marinas, and jetties.</p><p>
Our comprehensive facility management services cover bridges, road infrastructure, buildings, and aviation facilities, ensuring long-term performance and excellence. At Waagner Biro, we are committed to achieving the extraordinary in every project.</p><p>
   <b>Learn more:</b> <b>www.waagnerbiro-bridgesystems.com</b></p><p><b><br>
About the Role</b></p><p><br>
The Document Controller is responsible for implementing and maintaining an efficient document management system. This role ensures the proper handling, distribution, and storage of project documents and records, while maintaining document accuracy, integrity, and compliance with organizational and regulatory standards</p><ul><li><b>
Document Management System</b></li></ul><ul><li>
Implement and maintain a comprehensive document management system to manage all project documents.</li><li>
Ensure the system is user-friendly and accessible to all authorized personnel.</li></ul><ul><li><b>
 Document Control</b></li></ul><ul><li>
Receive, review, and register all incoming and outgoing project documents.</li><li>
Ensure documents are complete, accurate, and comply with project standards before filing and distribution.</li><li>
Control and monitor the flow of documents in and out of the organization.</li></ul><ul><li><b>
Document Distribution</b></li></ul><ul><li>
Distribute documents to the relevant parties promptly and efficiently.</li><li>
Track and manage document review and approval processes.</li><li>
Ensure that only the most current and approved documents are distributed and used.</li></ul><ul><li><b>
Document Storage and Retrieval</b></li></ul><ul><li>
Organize and maintain physical and electronic document storage systems.</li><li>
Ensure that documents are easily retrievable and secure from unauthorized access.</li><li>
Maintain an archive of project documents for future reference.</li></ul><ul><li><b>
Revision Control</b></li></ul><ul><li>
Manage and control document revisions, ensuring all changes are tracked and documented.</li><li>
Maintain a register of document revisions and ensure that all stakeholders are aware of updates.</li></ul><ul><li><b>
Compliance and Standards</b></li></ul><ul><li>
Ensure all documents comply with relevant legal, regulatory, and project-specific standards.</li><li>
Regularly review and update document control procedures to align with best practices and standards.</li></ul><ul><li><b>
Reporting</b></li></ul><ul><li>
Generate regular reports on the status of document control activities.</li><li>
Provide document status updates to project managers and other stakeholders.</li></ul><ul><li><b>
Coordination and Communication</b></li></ul><ul><li>
Coordinate with project teams, clients, subcontractors, and other stakeholders to ensure effective document control.</li><li>
Communicate document control processes and requirements clearly and effectively.</li></ul><p><b><br>
What do we need from you</b></p><br>
<ul><li>
Bachelor's degree in business administration / information management or related field</li><li>
2 to 5 years of experience</li></ul><p><b><br>
What's in it for you?</b></p><br>
<ul><li>
Must be a UAE National with Family book</li><li>
Strong organizational and time management skills.</li><li>
Excellent attention to detail and accuracy.</li><li>
Proficient in Microsoft Office Suite (Word, Excel, Outlook) and document management software.</li><li>
Strong communication and interpersonal skills.</li><li>
Ability to work independently and as part of a team.</li></ul></div>

Document Controller (UAE National)

Liberal Construction, LLC

<div><p>Liberal Construction was established in 2010 in support of the U.S. Military&rsquo;s mission. Today, Liberal is a global organization headquartered in the U.S. providing design/build (D/B) and design/bid/build (D/B/B) services for Federal and private sector customers. Liberal is an SBA-registered small business. Based in Virginia, Liberal Construction maintains offices in Bahrain.</p><br>
<p>
</p><p>We have a culture of innovation where our employees can make a difference and are looking for like-minded, dynamic individuals to come and join our rapidly expanding team. Our employees are our most valuable resource, and we strive to ensure that every one of them is treated as such.</p><p></p><p><b><br>
JOB ROLE:</b> Document Controller</p><p></p><p><b><br>
PRIMARY FUNCTION:</b></p>
<p>
The role of a Documents Controller typically involves overseeing the management and organization of documents within an organization to ensure efficiency, accuracy, and compliance with relevant standards.</p><br>
<p></p>
<p><b>
ESSENTIAL DUTIES AND RESPONSIBILITIES:</b></p><br>
<ul>
<li><b>Document Management:</b>
<ul><li>Develop and maintain document control processes and systems to ensure the efficient management of documents.</li>
<li>Establish and enforce document control procedures and policies.</li>
<li>Proactively manage administrative functions related to (but not limited to) Procore</li>
</ul></li><li><b>Document Control Systems:</b>
<ul><li>Implement and manage document control software or systems to organize, track, and store documents.</li>
<li>Ensure the document control system is user-friendly and accessible to authorized personnel.</li>
</ul></li><li><b>Document Review and Approval:</b>
<ul><li>Coordinate the review, approval, and distribution of documents within the organization.</li>
<li>Ensure that documents are reviewed and approved by the appropriate personnel according to established procedures.</li>
</ul></li><li><b>Version Control:</b>
<ul><li>Manage document version control to ensure that the latest revisions are available and obsolete versions are removed.</li>
<li>Establish naming conventions and file structures for efficient version tracking.</li>
</ul></li><li><b>Quality Assurance:</b>
<ul><li>Ensure that documents meet quality standards, regulatory requirements, and organizational guidelines.</li>
<li>Conduct periodic audits to verify document accuracy and compliance.</li>
</ul></li><li><b>Training and Compliance:</b>
<ul><li>Train employees on document control processes, procedures, and best practices.</li>
<li>Ensure that employees understand and comply with document control policies.</li>
</ul></li><li><b>Change Management:</b>
<ul><li>Manage document change requests and updates.</li>
<li>Implement a change control process to track and document modifications to controlled documents.</li>
</ul></li><li><b>Records Management:</b>
<ul><li>Oversee the maintenance and retention of records and archived documents.</li>
<li>Establish record-keeping policies for document storage, retrieval, and disposal.</li>
</ul></li><li><b>Communication and Collaboration:</b>
<ul><li>Collaborate with various departments to ensure document control processes align with organizational goals.</li>
<li>Communicate changes in document control procedures and provide guidance to staff as needed.</li>
</ul></li><li><b>Reporting and Analysis:</b>
<ul><li>Generate reports on document control metrics, such as document status, revision history, and compliance.</li>
<li>Analyze document management data to identify areas for improvement and efficiency.</li>
</ul></li><li><b>Compliance and Auditing:</b>
<ul><li>Ensure that document control practices adhere to industry standards, regulatory requirements, and best practices.</li>
<li>Prepare for and participate in internal and external audits related to document management.</li>
</ul></li><li><b>Continuous Improvement:</b>
<ul><li>Identify opportunities for process improvement and implement enhancements to optimize document control efficiency.</li>
<li>Stay informed about emerging document management technologies and trends.</li>
<li>Other administrative duties as assigned.</li></ul></li></ul><br>
<p><br>
</p><p><b>KNOWLEDGE, EXPERIENCE AND SPECIAL SKILLS REQUIRED:</b></p><br>
<p></p>
<ul>
<li>A Bachelor's degree in <b>Construction Management</b>, <b>Engineering</b>, <b>Architecture</b>, <b>Business Administration</b>, or a related field is required. A background that supports project coordination, field operations, or construction technology is strongly preferred.</li>
<li>A solid academic record from previous studies</li>
<li>1 to 3 years of experience in a similar position</li>
<li>Proficient in Microsoft Suite and other management software<br>
</li>
<li>Ability to multitask effectively</li></ul></div>

Documents Controller

Valerian Trading &Contracting

<p><b>Immediate Hiring!!!</b></p><p><b>Document Controller</b></p><p><b>Location:</b> Doha, Qatar<br/><b>Duration:</b> Immediate &ndash; 01/01/2026</p><p><b>Qualifications:</b></p><ul><li><b>Bachelor&rsquo;s Degree or Diploma</b> in a relevant field</li><li><b>Minimum 5 Years of Professional Experience</b></li><li>Proven <b>Consultant-Side Experience</b></li><li>Strong Experience in <b>Building Projects</b></li><li><b>Previous Approval from KAHRAMAA</b> &ndash; <i>Preferable</i></li><li>Proficient in <b>document control systems</b> (e.g., Aconex, Primavera Contract Management, or similar)</li><li>Excellent organizational, communication, and record-keeping skills</li></ul><p><b>Responsibilities:</b></p><ul><li>Manage, organize, and control all project documents in line with project and client requirements.</li><li>Maintain structured filing and document tracking systems for easy retrieval.</li><li>Coordinate with project managers, engineers, and consultants to ensure proper document flow.</li><li>Ensure all documentation complies with <b>KAHRAMAA standards</b> and other regulatory requirements.</li><li>Track document revisions, submittals, and approvals, maintaining accurate records.</li><li>Assist the project team with administrative and document-related tasks as required.</li></ul><p>If you meet the above qualifications and can start immediately, please apply</p><p>Job Types: Full-time, Contract<br/>Contract length: 3 months</p><p>Application Question(s):</p><ul><li>Do you hold a Bachelor&rsquo;s Degree or Diploma in a relevant field?</li><li>Do you have at least 5 years of experience as a Document Controller?</li><li>Have you worked in a consultant organization on building projects?</li><li>Do you have previous approval from KAHRAMAA? (Preferable)</li><li>Are you proficient in document management software (e.g., Aconex, Primavera, or similar)?</li><li>Are you currently available to start immediately?</li><li>Can you commit to the assignment up to 01/01/2026?</li></ul><p>License/Certification:</p><ul><li>QID (Required)</li></ul>

Barq Al Mustaqbal Co.

<p>Document Controller &ndash; Tabuk</p><p>Company: Barq Al Mustaqbal Co.</p><p>Barq Al Mustaqbal Co. is seeking an experienced Document Controller to join our team in Tabuk. The ideal candidate should have hands-on experience with SAP, Aconex, and invoicing processes.</p><p>Requirements:</p><p>Proven experience as a Document Controller in construction or engineering projects</p><p>Strong working knowledge of SAP</p><p>Experience in document control, data management, and invoicing</p><p>Attention to detail and strong organizational skills</p><p>Location: Tabuk, Saudi Arabia</p><p>Contact:</p><p>job@barqm.com</p><p>WhatsApp: Haroon - +966 54 340 7660 | Hanif - +971 55 914 1655</p><p>Job Type: Full-time</p>

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