document management specialist

Muller's Solutions

<div>M&uuml;ller's Solutions is seeking a Document &amp; Content Management Specialist for a part-time 3-month contract to support the effective organization and management of corporate documents and content. This role involves overseeing document control processes, ensuring compliance with company standards, and facilitating smooth access to critical information across the organization.
Responsibilities:<ul><li>Assess current SharePoint implementation (sites, libraries, permissions, structure)</li><li>Redesign and configure document management architecture aligned with NDMO</li><li>Implement metadata structures, document classification, and retention policies</li><li>Configure access control, versioning, and approval workflows</li><li>Enable document lifecycle management (creation review archival)</li><li>Establish governance model for document ownership and stewardship</li><li>Support migration/restructuring of existing content where required</li></ul> 
Requirements 
<ul><li><ul><li>3+ years working with Microsoft SharePoint (Online or On-Prem)</li><li>Strong experience in document management, records management, and governance</li><li>Hands-on expertise in SharePoint configuration (lists, libraries, workflows, permissions)</li><li>Familiarity with compliance frameworks for document control</li><li>Ability to translate regulatory requirements into SharePoint structures</li></ul></li></ul> 

Benefits 
Why Join Us:
Opportunity to work with a talented and passionate team.
Competitive salary and benefits package.
Exciting projects and innovative work environment.</div>

Document & Content Management Specialist-Part Time (3 Month)

<div>M&uuml;ller's Solutions is seeking a Microsoft SharePoint &ndash; Document &amp; Content Management Specialist to manage and enhance our SharePoint platforms and optimize document and content management processes. In this role, you will be responsible for designing, configuring, and maintaining SharePoint sites, ensuring effective information architecture, compliance, and user accessibility across the organization.
Responsibilities:<ul><li><ul><li>Assess current SharePoint implementation (sites, libraries, permissions, structure)</li><li>Redesign and configure document management architecture aligned with NDMO</li><li>Implement metadata structures, document classification, and retention policies</li><li>Configure access control, versioning, and approval workflows</li><li>Enable document lifecycle management (creation review archival)</li><li>Establish governance model for document ownership and stewardship</li><li>Support migration/restructuring of existing content where required</li></ul></li></ul> 

Requirements<ul><li> 
3+ years working with Microsoft SharePoint (Online or On-Prem)</li><li>Strong experience in document management, records management, and governance</li><li>Hands-on expertise in SharePoint configuration (lists, libraries, workflows, permissions)</li><li>Familiarity with compliance frameworks for document control</li><li>Ability to translate regulatory requirements into SharePoint structures</li></ul> 
Benefits 
Why Join Us:
Opportunity to work with a talented and passionate team.
Competitive salary and benefits package.
Exciting projects and innovative work environment.</div>

Microsoft SharePoint- Document & Content Management Specialist-Part Time/3 Month

C.F. Biggs Company Inc.

Job Title: Archival Digitization &amp; Indexing SpecialistPosition Summary The Archival Digitization &amp; Indexing Specialist is responsible for converting physical records into accurate, organized digital formats. This role includes scanning paper documents and microfilm, performing manual (hand-key) indexing, and ensuring the highest level of quality control for all digitized content.Key Responsibilities<ul><li>Scan and digitize paper documents and microfilm using specialized equipment</li><li>Perform accurate hand-key indexing of records into designated systems</li><li>Conduct quality control checks on scanned images and indexed data</li><li>Ensure all digital files are clear, complete, and properly formatted</li><li>Identify and correct errors in scanned documents or data entry</li><li>Maintain organized digital file structures and naming conventions</li><li>Follow established procedures for document handling and data security</li><li>Meet daily productivity and accuracy standards</li></ul>Required Qualifications<ul><li>Working knowledge of Microsoft Windows operating systems</li><li>Strong attention to detail with a focus on accuracy</li><li>Ability to sit and work at a computer for extended periods</li><li>Proficient typing skills and comfort with repetitive tasks</li><li>Ability to follow detailed instructions and standardized processes</li></ul>Preferred Qualifications<ul><li>Experience with ScanPro microfilm scanners</li><li>Familiarity with PaperFlow or similar document management software</li><li>Background in data entry, document scanning, or archival work</li></ul>Work Environment<ul><li>Office-based, sedentary role requiring extended computer use</li><li>High-volume, repetitive tasks requiring sustained concentration</li><li>Performance measured by accuracy, quality, and productivity</li></ul>Key Competencies<ul><li>Attention to detail</li><li>Quality control mindset</li><li>Time management and efficiency</li><li>Reliability and consistency</li></ul>Pay: $13.00 - $14.00 per hourWork Location: In person

Archival Digitization & Indexing Specialist (Contract-to-Permanent)

Pinpoint Guam

About Pinpoint GuamPinpoint Guam is a local leader in Guam real estate data and information services. We specialize in providing comprehensive, accurate, and up-to-date real estate information to professionals across the island. As the team behind REALFacts, a real estate data platform, we are committed to making reliable property data more accessible and useful than ever before. The quality and accuracy of the data we collect, process, and maintain is at the center of everything we do.About the RolePinpoint Guam is hiring a Document &amp; Data Processing Specialist to support our core business operations in collecting and processing accurate real estate data. In this role, the successful applicant will accurately process physical and digital documents, maintain high-quality records, and provide stakeholders with timely access to information.This is an entry-level position designed for someone looking to build a professional foundation in data management, business operations, or real estate research. You'll play an essential behind-the-scenes role by keeping our information systems current and accurate so internal teams can work effectively.This position is also eligible for participation in the Guam registered apprenticeship program. The program will provide structured on-the-job training, vocational coursework, and a clear pathway to career advancement within the organization.If you are detail-oriented and take pride in doing things right, we'd love to meet you.What You'll DoDocument Management &amp; Records Control<ul><li>Retrieve physical and digital documents and data promptly upon request to support internal teams and daily operations</li><li>Organize, scan, file, and archive documents in accordance with company policies and filing protocols</li><li>Operate scanners and document management software to digitize physical records, ensuring high-quality file conversions</li><li>Verify the accuracy of scanned and archived files, integrating them into the appropriate digital storage systems and databases</li><li>Ensure proper indexing and labeling of files so records are easy to locate and access</li></ul>Data Entry &amp; Quality Control<ul><li>Accurately input data into databases, spreadsheets, and internal systems following established procedures</li><li>Review records for errors, missing information, or duplicate entries and take corrective action</li><li>Update and maintain existing records to keep all information current and reliable</li><li>Assist with identifying trends, inconsistencies, or gaps in data to support quality assurance</li></ul>Compliance &amp; Confidentiality<ul><li>Handle all documents and data in accordance with company data privacy and compliance policies</li><li>Always maintain strict confidentiality of sensitive information</li><li>Follow established procedures for the proper disbursement, retention, and disposal of records</li></ul>General Office Support<ul><li>Perform general clerical duties as needed to support day-to-day operations</li><li>Maintain organized workspaces and document processing areas</li><li>Support other departments with administrative tasks as assigned</li></ul>What We're Looking ForRequired<ul><li>High school diploma or GED, or equivalent combination of education and related experience</li><li>High attention to detail and a commitment to accuracy</li><li>Ability to follow established procedures and multi-step instructions consistently</li><li>Strong organizational skills and the ability to manage multiple tasks</li><li>Basic comfort using computers, email, and Microsoft Office tools</li><li>Regular and predictable attendance; reliable, punctual, and professional work ethic</li><li>Must have a valid Guam driver's license.</li><li>Applicants must have the legal right to work in Guam (U.S. territory).</li></ul>Preferred (Not Required)<ul><li>Experience with document scanning, filing systems, or data entry</li><li>Familiarity with databases, spreadsheets, or records management software</li><li>Exposure to document management platforms such as Adobe Acrobat, DocuSign, or similar tools</li><li>Previous experience working in real estate, legal, or banking</li></ul>(We provide training on our workflow, systems, and processes.)Skills That Help You Thrive Here<ul><li>Precision and care in handling information</li><li>Consistency and follow-through on assigned tasks</li><li>Comfort working with structured processes and established systems</li><li>Ability to spot errors early and take initiative to correct them</li><li>Professionalism and discretion when handling sensitive records</li></ul>What Success Looks LikeWithin your first 90&ndash;120 days (about 4 months), you will:<ul><li>Develop a solid understanding of Pinpoint's document management systems and workflows</li><li>Accurately process and file documents with minimal errors</li><li>Maintain records that are current, well-organized, and easy for the team to access</li><li>Demonstrate reliability and consistency that the team can count on</li><li>Begin identifying opportunities to improve accuracy and efficiency in day-to-day processing tasks</li></ul>Pinpoint Guam is an equal opportunity employer. Pay: $9.25 - $11.00 per hourExpected hours: 40.0 per weekBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li></ul>Work Location: In person

Document & Data Processing Specialist

MOSANADA FMS

Job Title: Document Controller Location: Doha, QatarJob Summary: We are seeking a highly organized and detail-oriented Document Controller to join our team in Qatar. The ideal candidate will be responsible for managing, tracking, and maintaining company documents while ensuring accuracy, quality, and compliance with company standards. Candidates with Facility Management (FM) experience will be given preference.Key Responsibilities:<ul><li>Manage and maintain all controlled documents (soft and hard copies)</li><li>Ensure proper document filing, version control, and distribution</li><li>Track and update document logs, registers, and databases</li><li>Coordinate with different departments for document submission and approvals</li><li>Ensure compliance with company and project documentation procedures</li><li>Maintain confidentiality and security of sensitive documents</li></ul>Requirements:<ul><li>Bachelor&rsquo;s Degree in a relevant field</li><li>Minimum 3 years of experience as a Document Controller</li><li>Preferably with Facility Management (FM) experience</li><li>Knowledge of document control systems and procedures</li><li>Proficient in MS Office and document management software</li><li>Excellent organizational and communication skills</li></ul>Pay: From QAR1.00 per monthApplication Question(s):<ul><li>What is your notice period?</li><li>How many years of experience do you have?</li><li>What is your expected salary?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Work Location: In person

Document Controller

Omrania

<div>Company Description 
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis has long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
Job Description 
We are seeking a highly organized and efficient Document Controller (Saudi National) to join our site supervision team in Riyadh. You will play a crucial role in managing and controlling project documentation for our construction and engineering initiatives.<ul><li>
Manage and maintain project documents using the document management system</li><li>
Ensure all project documentation is properly filed, indexed, and easily retrievable</li><li>
Review incoming and outgoing documents for completeness and accuracy</li><li>
Coordinate document distribution to relevant project stakeholders</li><li>
Track document revisions and maintain version control</li><li>
Generate regular reports on document status and project progress</li><li>
Assist in the development and implementation of document control procedures</li><li>
Liaise with project teams to ensure timely submission and processing of documents</li><li>
Provide training and support to team members on document control processes</li><li>
Maintain confidentiality and security of sensitive project information</li></ul> 

Qualifications 
<ul><li>
Bachelor's Degree in Business Administration, Information Management, or related field</li><li>
Proficiency in using EDMS system (Aconex) document management systems and Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>
Strong knowledge of document control processes, best practices, and industry standards</li><li>
Excellent organizational and time management skills with a keen attention to detail</li><li>
Ability to work efficiently in a fast-paced environment and manage multiple priorities</li><li>
Strong communication and interpersonal skills</li><li>
Experience with database management and data entry</li><li>
Familiarity with filing and archiving systems</li><li>
Knowledge of relevant industry regulations and standards</li><li>
Ability to work independently and as part of a team</li></ul></div>

Document Controller (Saudi National)

Cooperman & Goldberg

<div>
 
 Company Description
 
 
 
 Cooperman &amp; Goldberg is a renowned construction company specializing in delivering innovative design and construction solutions. With an emphasis on teamwork and expertise, we partner with clients to bring their visions to life. Our commitment to excellence and quality makes us a trusted leader in the construction industry. We are dedicated to creating impactful projects that meet the highest professional standards and exceed expectations.
 
 
 
 Role Description
 
 
 
 This is a full-time, on-site position based in Jeddah for a Document Controller. The Document Controller will be responsible for managing project documentation, organizing and maintaining records, ensuring compliance with documentation policies, tracking document versions, and supporting project teams with accurate and timely document delivery. The role involves ensuring effective communication and adherence to standards in document management across all relevant stakeholders.
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Proficiency in Document Management, Project Documentation, and Records Management systems
 </li>
 <li>
 Strong skills in Documentation and handling the organization of project data
 </li>
 <li>
 Excellent verbal and written Communication skills for coordinating across teams and stakeholders
 </li>
 <li>
 Attention to detail and organizational skills
 </li>
 <li>
 Knowledge of construction industry documentation and processes is a plus
 </li>
 <li>
 Familiarity with document control software is advantageous
 </li>
 <li>
 A diploma or degree in Business Administration, Information Management, or
 </li>
 </ul>
</div>

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Document & Data Processing Specialist

Document Controller

Document Controller (Saudi National)

Document Controller