document management specialist

Jacobs

<div>
 At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.
 
 
 Your impact
 
 
 The Document Control Specialist manages the creation, receipt, review, distribution, tracking, and archival of project documentation to ensure quality, compliance, and timely information flow across multidisciplinary teams and external stakeholders. The role supports one or more projects and adheres to Jacob&rsquo;s standards, client requirements, and contractual deliverables.
 
 
 Key Responsibilities
 
 
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 Set up and maintain the project document management system including metadata, numbering, and workflows.
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 Organize and maintain project Specifications to include word processing to correct word formatting and ensure that correct revisions are in the deliverable/milestone.
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 Receive, log, quality-check, distribute, and track engineering deliverables in accordance with project procedures and schedules.
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 Manage document reviews, approvals, revisions, and version control with full audit traceability.
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 Prepare and manage transmittals and submittals to and from clients, partners, and other stakeholders as directed, track responses and due dates.
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 Enforce document control procedures, standards, and naming conventions.
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 Generate document reports that assist in managing workflow, status reports, and key performance metrics.
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 Coordinate with Engineering, Project Controls, Learning and Development, IT, Construction, Quality, and external stakeholders to resolve document issues.
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 Support project closeout, including turnover, as-built records, and final archival.
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 Provide system support and guidance to project team members.
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 OPEN TO ALL LOCATIONS NATIONWIDE***
 
 
 
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 Here's what you'll need
 
 
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 2 years of document control experience within engineering, construction, or EPC project environments.
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 Experience with electronic document management systems (e.g., Aconex, ProjectWise, Autodesk Construction Cloud/BIM 360, QuickBase, Procore, EIDA, SharePoint, or similar).
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 Strong knowledge of document control processes, revision management, Specifications, and transmittal workflows.
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 High diligence with the ability to manage large volumes of documents and competing priorities.
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 Proficiency in Microsoft Office Products
 
 
 
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 </ul>
 
 Preferred Qualifications
 
 
 
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 Experience supporting large, multidisciplinary engineering projects or joint ventures.
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 Familiarity with ISO 900
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 Exposure to BIM deliverables and model-related documentation.
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 Associate or bachelor&rsquo;s degree, or Experience in Engineering, Construction Management, or a related field, or equivalent experience.
 
 
 
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 Work Environment
 
 
 Office, hybrid, or remote based depending on project requirements. Occasional travel may be required. Shift may require a 3PM-11PM work schedule.
 
 
 Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision and basic life insurance, 401(k) plan, paid time off (allocated plans start date 17 days per calendar year), seven paid holidays, and caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits.
 
 
 The base salary range for this position is $40,800.00 to $71,300.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.
 
 
 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on May 08, 2026. This position will be open for at least 3 days.
 
 
 We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.
 
 
 Your application experience is important to us, and we&rsquo;re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.
</div>

Document Control Specialist (39436)

AlfanOil Group

Job SummaryWe are looking for an experienced Document Controller with a background in the Oil &amp; Gas industry to manage, organize, and control project and company documentation. The role involves ensuring accurate document flow, compliance with industry standards, and proper record-keeping for engineering, procurement, and construction (EPC) activities.Key Responsibilities<ul><li>Manage and control all project documentation (engineering, technical, commercial, and administrative)</li><li>Maintain document control systems in line with company and project requirements</li><li>Ensure proper document numbering, filing, version control, and archiving</li><li>Track document revisions, approvals, and distribution status</li><li>Coordinate with engineers, project managers, contractors, and clients regarding documentation</li><li>Ensure compliance with Oil &amp; Gas industry standards and procedures</li><li>Prepare and maintain document registers, transmittals, and logs</li><li>Support audits and ensure all documentation is audit-ready</li><li>Maintain confidentiality and security of sensitive project information</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field</li><li>Minimum 3 years of experience as a Document Controller in Oil &amp; Gas, EPC, or related industry</li><li>Strong knowledge of document control processes and procedures</li><li>Experience with EDMS (e.g., Aconex, SharePoint, Documentum, or similar)</li><li>Proficiency in MS Office (especially Excel)</li><li>Strong attention to detail and organizational skills</li><li>Good communication and coordination abilities</li></ul>Preferred Qualifications<ul><li>Experience in EPC projects or refinery/petrochemical environments</li><li>Familiarity with ISO standards (ISO 9001 or similar)</li><li>Knowledge of technical drawings and engineering documents</li><li>Experience working with international clients or contractors</li></ul>Key Skills<ul><li>Document control &amp; records management</li><li>Version control and tracking</li><li>Coordination and communication</li><li>Time management and organization</li><li>Attention to detail</li></ul>Job Type: Full-timeWork Location: In personApplication Question(s):<ul><li>Can you join immediately?</li><li>How many years of Document Controller experience do you have?</li></ul>Work Location: In person

Document Controller

Vanguard Vantage General Contracting L.L.C. - O.P.C.

Job SummaryThe Document Controller is responsible for managing, organizing, and maintaining all company and project documentation across corporate departments and construction projects.This includes drawings, submittals, contracts, correspondence, reports, specifications, HR and financial records, procurement documents, and technical documentation.The role ensures accurate filing, proper version control, timely distribution, data integrity, and compliance with company procedures, ISO standards, and ERP document management workflows.Key Responsibilities1. Corporate &amp; Project Document Management<ul><li>Maintain and control all company and project documents including architectural, civil, structural, and MEP drawings, contracts, HR files, procurement records, and financial documentation.</li><li>Implement standardized document control procedures across all departments.</li><li>Ensure strict version control, archiving of superseded documents, and traceability of revisions.</li><li>Receive, scan, index, classify, and securely store documents in both physical and electronic repositories.</li><li>Maintain master document registers, logs, and databases for corporate and project records.</li></ul>2. ERP &amp; Digital Systems Integration<ul><li>Manage document workflows within ERP and DMS platforms such as Odoo, Oracle, SAP, SharePoint, Aconex, or Procore.</li><li>Ensure correct linking of documents to ERP modules (Procurement, Contracts, HR, Finance, Projects).</li><li>Support data migration, document structuring, and digital archiving aligned with ERP implementation.</li><li>Maintain document naming conventions, coding structures, and metadata standards.</li></ul>3. Distribution, Coordination &amp; Follow-Up<ul><li>Ensure timely distribution of drawings, RFIs, submittals, contracts, and approvals to relevant stakeholders.</li><li>Coordinate with consultants, contractors, suppliers, and internal departments regarding document revisions and approvals.</li><li>Track pending submissions, approvals, and renewals to prevent operational or contractual delays.</li><li>Maintain continuous communication with site engineers, PMO, procurement, HR, and finance teams.</li></ul>4. Quality Assurance &amp; Compliance<ul><li>Ensure all documentation complies with ISO standards, company SOPs, audit requirements, and regulatory authorities.</li><li>Verify completeness, accuracy, formatting, and approval status before document release.</li><li>Support internal and external audits by providing structured and traceable documentation.</li><li>Maintain confidentiality and secure handling of sensitive corporate records.</li></ul>5. Reporting &amp; Performance Tracking<ul><li>Prepare weekly and monthly document control status reports for management.</li><li>Monitor submission deadlines, approval cycles, expiries, and compliance requirements.</li><li>Highlight bottlenecks, overdue items, and workflow risks to the PMO and executive management.</li></ul>6. Administrative &amp; Operational Support<ul><li>Assist in preparation of presentations, reports, meeting minutes, and official correspondence.</li><li>Support tendering, procurement, contract administration, and HR documentation.</li><li>Maintain structured digital filing systems and corporate knowledge repositories.</li></ul>Qualifications &amp; Skills<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Engineering, Information Management, or related field.</li><li>3&ndash;5 years&rsquo; experience in document control within construction, engineering, or contracting companies.</li><li>Strong knowledge of corporate and project document control systems.</li><li>Practical experience working with ERP systems (Odoo, Oracle, SAP) and DMS platforms (Aconex, Procore, SharePoint, etc.).</li><li>High proficiency in MS Office, especially Excel document logs and tracking sheets.</li><li>Excellent organizational ability, accuracy, and attention to detail.</li><li>Strong communication, coordination, and confidentiality handling skills.</li><li>Ability to manage large volumes of corporate and project records in fast-paced environments.</li></ul>Pay: AED4,000.00 per monthWork Location: In person

Perfect Technical Works & Landscaping LLC

Responsibilities of the PositionThe position has the following responsibilities:<ul><li>Establish and maintain an effective document control system for all company and project documentation.</li><li>Manage the creation, review, distribution, tracking, filing, and archiving of project documents in both physical and digital formats.</li><li>Ensure all incoming and outgoing documents are properly recorded, controlled, and distributed to relevant departments and stakeholders.</li><li>Prepare, review, and maintain material submittals, technical submittals, method statements, RFIs, shop drawings, and Operation &amp; Maintenance manuals.</li><li>Coordinate with Project Managers, Site Engineers, QS, Procurement, and BDM teams regarding documentation requirements and project correspondence.</li><li>Maintain document revision control and ensure all records are updated with the latest approved versions.</li><li>Prepare project reports, logs, trackers, transmittals, and document status reports as required.</li><li>Attend project meetings, prepare minutes of meetings (MOM), and ensure proper circulation and acknowledgment from concerned parties.</li><li>Monitor compliance with company procedures and project documentation standards.</li><li>Organize and label project files and ensure proper classification and retrieval of records.</li><li>Support tender and quotation processes by coordinating documentation with QS and BDM departments.</li><li>Maintain confidentiality and security of sensitive company and project information.</li><li>Supervise and guide junior document controllers and administrative staff when required.</li><li>Coordinate with consultants, contractors, suppliers, and external stakeholders for project documentation and approvals.</li><li>Ensure all project records are maintained in accordance with company policies and audit requirements.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Project Management, or a related field.</li><li>Minimum 5&ndash;7 years of proven UAE experience as a Document Controller, preferably in landscaping, construction, or engineering industries.</li><li>Strong knowledge of document control procedures, project documentation, and construction workflows.</li><li>Experience handling large-scale project documentation and coordination with multiple departments.</li><li>Proficiency in MS Office, particularly Excel and Word.</li><li>Experience with document management systems and project management software is an advantage.</li><li>Strong organizational, communication, and multitasking skills.</li><li>Excellent typing, editing, and document formatting abilities.</li><li>High attention to detail and ability to work under pressure with strict deadlines.</li><li>Familiarity with UAE construction documentation standards and procedures.</li><li>Ability to maintain confidentiality and handle sensitive information professionally.</li></ul>Job Type: Full-timeWork Location: In person

Boskalis

<div><h3 class="jobSectionHeader">How you can make your mark</h3>
Make your mark as a document controller at our Abu Dhabi branch office. The document controller ensures a structured documentation flow throughout projects using a document management system (SharePoint) and in accordance with the agreed procedures. This enables the organization to continuously manage the information. Execute and maintain the agreed document management procedures in line with company guidelines and standards. The document controller will provide training for all users of Sharepoint.
We are looking for a social, service-oriented and accurate team player with an ambition to grow in the field of document control.
Your responsibilities as a document controller are<ul><li>
Proactively advise project-, tender- and department heads on activities related to agreed document processes at the organizational level, as well as at project and tender levels.</li><li>
Communication, registration, and maintenance of organizational and client documentation using the applicable Electronic Document Management Systems (Sharepoint or similar).</li><li>
Coordinate and perform all activities concerning and surrounding the assigned Document Management System(s), ensuring that the information is accurate and up to date. Proactively follow-up with document owners to maintain this.</li><li>
Verify compliance of Document Management plan and procedures by assessing the level of implementation in projects and departments and adjusting where needed.</li><li>
Installing SharePoint environment, applications, creating libraries and creating page.</li><li>
Troubleshooting SharePoint-related issues.</li><li>
Adding users and controlling access to the site pages and libraries.</li><li>
SharePoint training for the end-user and newly hired document controllers.
</li></ul>Your qualities and experience 
You can make your mark as a document controller if you have:<ul><li>
A bachelor&rsquo;s degree in business administration, IT, record management or relevant.</li><li>
Maximum 3-5 years&rsquo; relevant work experience, preferably in a multinational company, multicultural environment.</li><li>
Advanced skills in ICT Office applications is a must (MS Excel and Sharepoint)</li><li>
Good command of English (written and spoken).</li></ul><h3 class="jobSectionHeader">
We offer</h3>
What you can expect<ul><li>
A dynamic environment: A job where you can make an impact, as part of a diverse, international team of experts</li><li>
Rewarding conditions: Besides a competitive salary, you are entitled to 30 days of paid holiday after 6 months of work (Bachelor employment contract). Health insurance provided by company. Tickets provided by company.</li><li>
Career development: Plenty of opportunities to realize your full potential. Challenge yourself with (online) courses in our Boskalis academy.</li></ul>
Extra information<ul><li>
Your team: You will be part of the Abu Dhabi office and you will also work closely together with the quality team.</li><li>
Where you will work: You will work from our beautiful office in Abu Dhabi.</li><li>
Fulltime/ part- time job: The position of document controller is a fulltime job.</li><li>
Next steps: Apply easily by completing the online application form. Interviews are held online or in the office. Once it&rsquo;s clear we&rsquo;re a good match, we&rsquo;ll make you an offer &ndash; and look forward to welcoming you to the company.</li></ul><h3 class="jobSectionHeader">
About Boskalis</h3>
Working at Boskalis is about creating new horizons and sustainable solutions. In a world where population growth, increase of global trade, demand for (new) energy, and climate change are driving forces, we challenge you to make your mark in finding innovative and relevant solutions for complex infrastructural and marine projects. 
 
Within a vibrant company culture, you will be working as part of a diverse, international team of experts. We offer you the opportunity to realize your full personal potential and expand your professional career by creating new horizons. Together!<h3 class="jobSectionHeader">
Interested?</h3>
Want to know more?
We are more than happy to answer your questions about the position of document controller, Please contact Catherine Buenaagua, corporate Recruiter via our career page. 
 
Interested? Please apply by filling in your details and by uploading your cover letter and CV.
Disclaimer for Recruiters and Recruitment Agencies
We appreciate your interest in our vacancies and understand that your candidate might be enthusiastic about this exciting opportunity. However, our recruitment process is not structured this way, at Boskalis we handle recruitment ourselves. Therefore we do not accept unsolicited applications or CVs from recruitment agencies. Any submission will be treated as a direct application.
Please note: Boskalis never requests a financial contribution to arrange visas or other documents related to a job vacancy. Be wary of individuals who pretend to be our recruiters and do ask for such contributions.</div>

HanmiGlobal MENA

<div>
 HanmiGlobal Saudi is seeking a skilled
 
 Document Control Manager
 
 to manage and oversee the document control functions for our projects. The Document Control Manager will be responsible for developing and maintaining an efficient document management system ensuring all project documentation is accurately controlled, distributed, stored, and archived in compliance with company and client standards. This role involves close collaboration with project teams to facilitate effective communication and documentation flow.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
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 Establish and maintain document control procedures and systems tailored to project requirements
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 Manage receipt, classification, distribution, and filing of all relevant project documents
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 Coordinate with internal teams, clients, subcontractors, and suppliers to ensure accurate and timely documentation
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 Maintain document registers and control logs to track status and revisions
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 Ensure compliance with quality standards, contractual obligations, and regulatory requirements
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 Supervise and train document control staff in maintaining documentation standards
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 Support audits and inspections by providing necessary documentation promptly
 
 
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 Requirements
 
 
 
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 Bachelor's degree in Business Administration, Engineering, or related discipline
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 At least 10 years' experience in document control management, preferably within construction, engineering, or infrastructure sectors
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 Proficient with document management software such as Aconex, SharePoint, or equivalents
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 Strong organizational skills with attention to detail
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 Effective communication and interpersonal skills for coordinating with diverse project teams and stakeholders
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 Experience in supervising document control personnel
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 Familiarity with project management office (PMO) and consultancy company environments is an advantage
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</div>

Document Control Manager

INNOVATIVE ENERGY SOLUTIONS - ABU DHABI

Position SummaryWe are seeking a responsible and organized Document Controller to manage all company and project documentation for our Electro Mechanical operations. The candidate will coordinate with all departments to ensure proper document control, filing, tracking, and submission procedures are maintained.Key Responsibilities<ul><li>Manage and maintain all company and project documents in both physical and digital formats.</li><li>Handle incoming and outgoing documents, emails, transmittals, and correspondence.</li><li>Maintain document registers, trackers, filing systems, and revision control.</li><li>Ensure proper distribution and archiving of approved and updated documents.</li><li>Prepare submissions to clients, consultants, suppliers, and subcontractors.</li><li>Scan, print, copy, organize, and retrieve documents as required.</li><li>Maintain confidentiality and security of company records.</li></ul>Department Documentation Handling<ul><li>Handle project, electrical, mechanical, and ELV documents including shop drawings, material submittals, RFIs, MIR/WIR, method statements, reports, as-built drawings, and technical submissions.</li><li>Maintain procurement and accounts records such as quotations, purchase orders, invoices, delivery notes, and payment documents.</li><li>Maintain QA/QC and HSE records including inspection reports, NCRs, permits, safety reports, toolbox talks, and training records.</li><li>Maintain HR and administration documents including employee files, contracts, visa copies, attendance records, and company legal documents.</li></ul>Software KnowledgePreferred experience in:<ul><li>Microsoft Excel</li><li>Microsoft Word</li><li>Microsoft Outlook</li><li>AutoCAD</li><li>Aconex</li><li>Wrench</li></ul>Requirements<ul><li>Diploma or Bachelor&rsquo;s Degree in Administration, Engineering, or related field.</li><li>Minimum 2&ndash;5 years experience as Document Controller in construction or Electro Mechanical field.</li><li>Good knowledge of document control procedures and MS Office.</li><li>Strong organizational and communication skills.</li><li>Knowledge of UAE construction documentation standards preferred.</li></ul>Skills<ul><li>Document Management</li><li>Filing &amp; Archiving</li><li>Data Entry</li><li>Coordination &amp; Communication</li><li>Time Management</li><li>Attention to Detail</li></ul>Salary &amp; BenefitsAs per company standards and UAE Labor Law.Pay: From AED1,800.00 per monthWork Location: In person

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