document management specialist

NEW STATE FACILITY MANAGEMENT

Job Vacancy: Document Controller &ndash; QatarWe are currently seeking a highly organized and detail-oriented Document Controller to join our team in Qatar.Position:Document ControllerLocation:QatarIndustry:Construction / MEP / Facilities ManagementJob Responsibilities:<ul><li>Manage and maintain all project documents (incoming &amp; outgoing correspondence)</li><li>Ensure proper filing, tracking, and archiving of documents (hard &amp; soft copy)</li><li>Control drawing submissions, revisions, and approvals</li><li>Maintain document logs, registers, and transmittals</li><li>Coordinate with engineers, consultants, and clients regarding documentation</li><li>Ensure documents are compliant with company and project standards</li><li>Support project team in documentation and reporting requirements</li><li>Handle document numbering system as per project procedures</li></ul>Requirements:<ul><li>Minimum 2&ndash;5 years experience as Document Controller in Construction / MEP projects</li><li>Good knowledge of document control procedures</li><li>Proficiency in MS Office (Excel, Word, Outlook) and document management systems (Aconex / EDMS preferred)</li><li>Strong organizational and communication skills</li><li>Ability to work under pressure and meet deadlines</li><li>Bachelor&rsquo;s Degree or Diploma (any discipline)</li><li>Candidates currently in Qatar preferred</li></ul>Preferred:<ul><li>Experience with consultants or contracting companies</li><li>Knowledge of ISO documentation procedures</li></ul>Interested candidates may send their CV to: cvforjobs7070@gmail.comJob Types: Full-time, PermanentPay: QAR1.00 - QAR10.00 per month

Document Controller

Alhamal Trading and Contracting W.L.L

We are seeking a highly organized and detail-oriented Document Controller to manage and oversee documentation processes for construction projects. The ideal candidate will ensure proper handling, storage, and retrieval of project documents, with a preference for candidates fluent in Arabic to support all types of communication.Key Responsibilities:Document Management<ul><li>Establish and maintain document control systems for construction projects.</li><li>Receive, log, and distribute project documentation (drawings, contracts, permits, specifications).</li><li>Ensure all documents are properly filed, indexed, and easily retrievable.</li></ul>Compliance &amp; Quality<ul><li>Ensure documentation complies with company standards and regulatory requirements.</li><li>Monitor document versions and revisions to maintain accuracy and consistency.</li><li>Support audits and inspections by providing required documentation.</li></ul>Coordination<ul><li>Liaise with project managers, engineers, contractors, and consultants to ensure timely submission and approval of documents.</li><li>Translate or review Arabic documents when required to support project communication.</li><li>Track document workflows and approvals to meet project deadlines.</li></ul>Technology &amp; Systems<ul><li>Utilize document management software (Bright ERP).</li><li>Generate reports on document status and distribution.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Engineering, or related field.</li><li>Minimum 3&ndash;5 years of experience as a Document Controller in construction projects.</li><li>Proficiency in document management systems and MS Office Suite.</li><li>Strong organizational and communication skills.</li><li>Fluency in Arabic and English (written and spoken) preferred.</li></ul>Desired Attributes<ul><li>Attention to detail and accuracy in handling documents.</li><li>Ability to work under pressure and meet deadlines.</li><li>Strong interpersonal skills to coordinate with diverse teams.</li><li>Familiarity with construction industry standards and practices.</li></ul>Job Types: Full-time, PermanentLanguage:<ul><li>Arabic (Required)</li></ul>

Document Controller (Construction) – Arabic Speaker

Britannic water treatment co w.l.l

Job Title: Document Controller &ndash; Water Treatment ProjectsLocation: Doha-Qatar Employment Type: Full-time Industry: Water &amp; Wastewater Treatment / Environmental EngineeringAbout UsBritannic Water Treatment Co W.L.L is a leading pioneer water treatment company specializing in the design, construction, and operation of water and wastewater treatment facilities. We deliver sustainable solutions for municipal and industrial clients and are committed to quality, compliance, and environmental responsibility.Job SummaryWe are seeking a detail-oriented Document Controller to manage, track, and maintain project and corporate documentation related to water treatment projects. The ideal candidate will ensure accurate document control processes, support project teams, and maintain compliance with internal procedures and industry standards.Key Responsibilities&middot; Establish and maintain document control systems for water treatment projects&middot; Manage project documentation including drawings, technical specifications, reports, quotes, and correspondence&middot; Control document numbering, versioning, revision history, and distribution&middot; Ensure timely submission, review, approval, and archiving of documents&middot; Coordinate with engineering, procurement, construction, and QA/QC teams&middot; Maintain master document registers and transmittals&middot; Ensure compliance with ISO standards, client requirements, and company procedures&middot; Support audits and project handovers by providing complete and accurate documentation&middot; Manage both electronic and hard-copy records as requiredQualifications &amp; Experience&middot; Diploma or Bachelor&rsquo;s degree or Engineering, or a related field&middot; 1-2 years of experience as a Document Controller, preferably in water treatment, EPC, construction, or engineering projects&middot; Experience with document management systems (e.g., Aconex, SharePoint, EDMS)&middot; Strong organizational skills and attention to detail&middot; Good communication skills and ability to work with cross-functional teams&middot; Proficient in MS Office applicationsHow to ApplyInterested candidates are invited to submit their CV to gilbertdaniel@britannicwater.com with the subject line &ldquo;Document Controller &ndash; Water Treatment&rdquo;.Job Type: Full-timePay: QAR3,000.00 - QAR4,000.00 per month

Egis Group

<div>Company Description 
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 20,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
Job Description 
We are seeking an organized and efficient UAE National Document Controller to join our team at our project site in Dubai, United Arab Emirates. As the Document Controller, you will play a crucial role in managing and controlling all project-related documents, ensuring compliance with company standards and regulatory requirements.
Co-ordinate with Project Managers to ensure correct document and drawing management is implemented 
To play an active role in implementation of QA procedures and implementation of ISO certification 
Archive project directories from Computer and manage these CD&rsquo;s 
Arranging Printing of documents and Deliverables 
Complies with Company Systems 
Log / Record all incoming and outgoing transmittals, submittals, reports and other company documents 
Issue design drawings to Contractor, Local Authorities and others as directed 
Maintain registers of drawings, issued to/received from, and approved by 
Maintain current drawing sets for engineers and architects and ensure superseded drawings identified and filed. 
Maintain NCR, RFI and submittal registers. 
Record all incoming &amp; outgoing RFI&rsquo;s &amp; submittals, and monitor WME&rsquo;s response time, advising Egis staff when responses are required to comply with contractual limits. 
Maintain Expedition / Aconex / Prolog or other document control softwares 
Assist and stand in for Administrative assistant as and when required 
Handling FTP Sites for uploading and downloading documents 
Responsible for ordering and approving stamps as per Egis standards 
Controlling Archives and Library 
Co-ordinate with other offices for the tender and construction packages issue 
Aid site teams to establish correct document control procedures at the start of new projects as per client specifications 
Prepare outgoing register for each drawings/ documents /calculation/ submission 
Maintain full and up-to-date knowledge of all relevant technical and quality areas and associated regulations 
Keep up to date and attend training courses in relation to the company systems upon approval from management 
To provide efficient and effective administrative and clerical support to the managers and staff
Introduce cost cutting measures (pertaining to printing), wherever possible 
General document control duties 
Qualifications 
<ul><li>
Bachelor's degree or related field</li><li>
Proficiency in document management systems and Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>
Proficiency in document control software Aconex / Prolog or other document control softwares</li><li>
Strong knowledge of filing and archiving systems</li><li>
Excellent data entry and record-keeping skills</li><li>
Outstanding written and verbal communication abilities</li><li>
Detail-oriented with a strong focus on accuracy and quality</li><li>
Knowledge of UAE construction industry standards and regulations</li><li>
Ability to work efficiently in a fast-paced environment</li></ul></div>

Document Controller - Site (UAE National)

alshameem Human Resource Consultancies LLC

Senior Document Controller &ndash; 1 No (Female)Industry: ConstructionJob Requirements:<ul><li>Minimum 5 years of experience as a Document Controller in the construction industry</li><li>Strong experience in handling government-related documentation, including PASS, DDA approvals, and other authority submissions</li><li>Well-versed in document control systems, correspondence, and record management</li><li>Immediate joiner preferred</li><li>Female candidates only</li></ul>Salary &amp; Benefits:<ul><li>AED 6,000 &ndash; 8,000 per month</li><li>Other benefits as per company policy</li></ul>Job Type: Full-timePay: AED6,000.00 - AED8,000.00 per month

Sr. Document Controller

Omada Rail Systems

<div><ul><li>Site Supervision
</li></ul><ul><li>Permanent Contract
</li></ul><ul><li>Mid-Senior Level
</li></ul><ul><li>Dubai</li></ul></div>
 <div>About Us 
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 20,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
About the Role 
We are seeking an organized and efficient UAE National Document Controller to join our team at our project site in Dubai, United Arab Emirates. As the Document Controller, you will play a crucial role in managing and controlling all project-related documents, ensuring compliance with company standards and regulatory requirements.
Co-ordinate with Project Managers to ensure correct document and drawing management is implemented 
To play an active role in implementation of QA procedures and implementation of ISO certification 
Archive project directories from Computer and manage these CD&rsquo;s 
Arranging Printing of documents and Deliverables 
Complies with Company Systems 
Log / Record all incoming and outgoing transmittals, submittals, reports and other company documents 
Issue design drawings to Contractor, Local Authorities and others as directed 
Maintain registers of drawings, issued to/received from, and approved by 
Maintain current drawing sets for engineers and architects and ensure superseded drawings identified and filed. 
Maintain NCR, RFI and submittal registers. 
Record all incoming &amp; outgoing RFI&rsquo;s &amp; submittals, and monitor WME&rsquo;s response time, advising Egis staff when responses are required to comply with contractual limits. 
Maintain Expedition / Aconex / Prolog or other document control softwares 
Assist and stand in for Administrative assistant as and when required 
Handling FTP Sites for uploading and downloading documents 
Responsible for ordering and approving stamps as per Egis standards 
Controlling Archives and Library 
Co-ordinate with other offices for the tender and construction packages issue 
Aid site teams to establish correct document control procedures at the start of new projects as per client specifications 
Prepare outgoing register for each drawings/ documents /calculation/ submission 
Maintain full and up-to-date knowledge of all relevant technical and quality areas and associated regulations 
Keep up to date and attend training courses in relation to the company systems upon approval from management 
To provide efficient and effective administrative and clerical support to the managers and staff
Introduce cost cutting measures (pertaining to printing), wherever possible 
General document control duties 
What do we need from you 
<ul><li>
Bachelor's degree or related field</li><li>
Proficiency in document management systems and Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>
Proficiency in document control software Aconex / Prolog or other document control softwares</li><li>
Strong knowledge of filing and archiving systems</li><li>
Excellent data entry and record-keeping skills</li><li>
Outstanding written and verbal communication abilities</li><li>
Detail-oriented with a strong focus on accuracy and quality</li><li>
Knowledge of UAE construction industry standards and regulations</li><li>
Ability to work efficiently in a fast-paced environment</li></ul></div>

Boutiqaat

Document ControllerAre you someone who loves structure, precision, and making sure every document is exactly where it should be? Do you thrive in environments where confidentiality, compliance, and accuracy really matter? If so, we&rsquo;d love to meet you.As a Document Controller within our HR Government Relations Section, you&rsquo;ll play a vital role in managing and safeguarding critical employee and government-related documentation. You&rsquo;ll ensure everything is organized, compliant with labor laws, and ready when needed for submissions, audits, and internal processes.What You&rsquo;ll Be Doing:<ul><li>Create, organize, and maintain physical and digital employee and government records</li><li>Ensure proper filing, indexing, version control, and document accuracy</li><li>Monitor document expiry dates (visas, IDs, work permits, licenses) and proactively flag renewals</li><li>Prepare and submit documentation to government authorities (visas, renewals, approvals, etc.)</li><li>Coordinate closely with the Government Relations team to ensure complete and accurate submissions</li><li>Maintain detailed records of submissions, approvals, and official correspondence</li><li>Ensure all documentation aligns with local labor laws, government regulations, and HR policies</li><li>Handle sensitive employee and company information with the highest level of confidentiality</li><li>Support internal and external audits with accurate and timely documentation</li><li>Update employee data accurately within HR systems</li><li>Digitize physical documents and maintain well-structured electronic archives</li><li>Generate basic reports on document status and compliance tracking</li><li>Liaise with HR and other departments for document-related requests</li><li>Respond to internal queries regarding employee documentation</li><li>Provide administrative support to the Government Relations section as needed</li></ul>What You Bring to the Table:<ul><li>Bachelor&rsquo;s degree in business administration, Information Management, or a related field</li><li>Minimum of 2 years&rsquo; experience in document control, records management, or archive management</li><li>Strong proficiency in document management systems, databases, and file-sharing platforms</li><li>Excellent skills in Microsoft Office (Excel, Word, PowerPoint)</li><li>Familiarity with document management software and cloud storage is a plus</li><li>Excellent written and verbal communication skills in English and Arabic</li><li>Exceptional organizational skills with strong attention to detail</li><li>Excellent typing and report-writing abilities</li><li>Solid understanding of document compliance and best practices</li><li>Ability to manage multiple priorities and work effectively under pressure</li><li>Strong interpersonal skills with a service-oriented mindset</li></ul>Why Boutiqaat?At Boutiqaat, you won&rsquo;t just join a company you&rsquo;ll join a movement redefining e-commerce beauty and lifestyle retail. Here, every day offers new challenges, learning opportunities, and a chance to help build a smarter, more efficient operation from the ground up.Ready to Grow with Us?Kickstart your career with hands-on experience, expert mentorship, and real impact. Apply now and be part of something exciting!Job Type: Full-timeApplication Question(s):<ul><li>What is your current salary?</li><li>What is your expected salary?</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>Document Controller: 2 years (Preferred)</li></ul>Language:<ul><li>Arabic &amp; English (Required)</li></ul>

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