document management specialist

EGEC Qatar

Job Summary:We are seeking a Document Control specialist to manage project documentation, maintain document control systems, and ensure proper document management procedures for development and infrastructure projects. This role operates on a call-off consultancy basis, providing document management services across multiple projects as needed.Key Responsibilities:<ul><li>Establish and maintain document control systems and procedures</li><li>Manage project documentation throughout project lifecycle</li><li>Ensure document version control and distribution</li><li>Maintain document registers and tracking systems</li><li>Support project teams with document management requirements</li><li>Ensure compliance with document control standards</li><li>Prepare document control reports and metrics</li></ul>Required Qualifications:<ul><li>University degree in Business Administration, Project Management, Information Management, or related field from a recognized institution</li><li>Minimum 10 years of professional experience in document control and management</li><li>Strong knowledge of document management systems and procedures</li><li>Proficiency in document management software and tools</li><li>Excellent organizational and attention to detail skills</li></ul>Preferred Experience:<ul><li>Infrastructure development projects</li><li>Buildings and construction sector experience</li><li>Humanitarian and emergency response</li><li>Fit-out and rehabilitation projects</li><li>Development projects in economic, health, and education sectors</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Please select your sector exposure from: Infrastructure, Buildings, Humanitarian &amp; Emergency Response, Fit-out &amp; Rehabilitation, Development Projects </li><li> Confirm your bilingual proficiency level in English + Arabic </li><li>Do you consent to include your CV in a client tender submission?</li><li>What is your ability to join?</li><li>What is your current salary?</li><li>What is your expected&nbsp;salary?</li></ul>Experience:<ul><li>Document Control specialist : 10 years (Required)</li></ul>

Document Control specialist

Qatar Museum Authority

<div><div><div>Key Accountabilities:</div><div><div> 

Role purpose:

The Archive Specialist is responsible for establishing and maintaining comprehensive document management systems across all Lusail Museum departments. This role develops and implements protocols for organizing, preserving, and providing access to architectural documentation, exhibition design materials, research outputs, curatorial content, and other critical information assets.

Working across departments, the specialist ensures efficient information flow between museum teams, architectural partners, and external stakeholders by refining standardized filing structures, naming conventions, and retrieval systems. The role incorporates innovative digital tools, including AI applications, to enhance searchability, analysis, and accessibility of information while supporting the development of the museum's Digital Library. The Archive Specialist plays a crucial role in navigating complex information environments and creating unified approaches to document management that maintain institutional memory and operational efficiency. 


Information Architecture Management
<ul>
<li>Develop, maintain, and refine document management frameworks in SharePoint and other platforms across all museum departments</li>
<li>Enhance and adapt existing filing structures, metadata schemas, and naming conventions to improve document retrieval and version control</li>
<li>Establish and manage permissions architecture to ensure appropriate access levels for different user groups and sensitive content</li>
<li>Implement and monitor document retention, archiving, and disposal protocols</li>
<li>Research and integrate AI tools to enhance document categorization, search capabilities, and information analysis</li>
</ul>
Project Documentation Coordination
<ul>
<li>Organize and manage architectural drawings, specifications, and design documents from architects, designers, engineers, and other providers</li>
<li>Support standardization of exhibition design documentation and development materials</li>
<li>Maintain comprehensive records of project decisions, meeting notes, and key communications</li>
<li>Assist team members in locating and accessing critical documentation when needed</li>
<li>Navigate and coordinate information between different documentation systems maintained by various project partners and stakeholders</li>
</ul>
Cross-Departmental Information Support
<ul>
<li>Work collaboratively with Curatorial, Exhibitions, Collections, Learning and Outreach, Administration, Director's Office, and Lusail Institute teams to align information management practices</li>
<li>Support the development and organization of the Digital Library, ensuring proper cataloging and accessibility of research materials</li>
<li>Develop systems for organizing research outputs and findings across all museum departments</li>
<li>Facilitate information sharing between departments through effective document organization and access
</li><li>Create unified approaches to document management that respect departmental needs while maintaining institutional consistency</li>
</ul>
Digital Systems &amp; Standards Implementation
<ul>
<li>Administer and optimize SharePoint environment, including site collections, libraries, and information architecture</li>
<li>Implement technical solutions for document versioning, co-authoring, and workflow automation</li>
<li>Monitor compliance with established naming conventions and filing standards</li>
<li>Develop quick-reference guides and documentation aids for consistent implementation</li>
<li>Provide guidance to team members on document management best practices</li>
<li>Support knowledge transfer and information continuity throughout the museum's development</li>
</ul>
Communication
<ul><li>Excellent communication skills with ability to coordinate information management practices across all museum departments
</li><li>Effective collaboration with museum teams to develop unified approaches to document organization while respecting departmental needs
</li><li>Ability to navigate information systems maintained by different project partners, including project management teams, engineering consultants, vendors, and local authorities</li>
<li>Skill in translating external documentation structures into formats and organization systems that align with internal museum requirements
</li><li>Clear documentation of processes, protocols, and systems for institutional reference</li></ul> 

</div></div></div><div><div>
Qualifications/Requirements:</div><div><div><ul><li>Bachelor&rsquo;s degree in library science, Information Management, Records Management, Digital Humanities, or related field</li><li>Master's degree in relevant field is an advantage but not required</li><li>Certification in document management, digital archiving, or information systems is beneficial</li><li>Minimum of 9 years&rsquo; experience in records management, document control, or digital archiving</li><li>Demonstrated experience implementing and managing document management systems</li><li>Experience with documentation management administration and architecture, including permissions</li><li>Previous work in a project-based environment with multiple stakeholders</li><li>Experience in cultural institutions, architectural firms, or project management environments is beneficial</li><li>In-depth understanding of document management principles and best practices</li><li>Knowledge of access control systems and permissions architecture for information security</li><li>Familiarity with digital preservation techniques and file management systems</li><li>Understanding of metadata standards and information organization frameworks</li><li>Awareness of emerging technologies in information management, including AI applications</li><li>Advanced proficiency with SharePoint administration or similar online document systems and Microsoft Office suite</li><li>Strong organizational abilities with exceptional attention to detail</li><li>Technical aptitude for configuring system permissions and access</li><li>Experience with database management and search optimization</li><li>Problem-solving aptitude for addressing information management challenges</li><li>Ability to work methodically while managing multiple priorities</li><li>Fluent in English; proficiency in Arabic is an asset</li></ul></div></div></div></div>

Archive Specialist

RR Donnelley

<div>Company Description 
RRD is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry&rsquo;s most trusted portfolio of creative execution and world-wide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact. 
Job Description 
RR Donnelley is adding a Legal Document Specialist on their 1st shift team!
As a Legal Document Specialist, you will support time-sensitive project requests by working with a team of individuals across multiple shifts and locations. Candidates must enjoy producing quality work and maintaining a high level of customer satisfaction. Knowledge in legal word/document processing using various legal software, tools, Microsoft Office suite is an added advantage.
1st Shift Schedule: Tuesday - Saturday 7:00 a.m. - 3:30 p.m. Hybrid - 3 days in office 2 remote
Responsibilities<ul><li>
Create, edit and format legal documents to firm specifications using a variety of software applications</li><li>
Convert, clean and format documents to/from different file formats</li><li>
Create charts, graphs, tables, and spreadsheets as requested</li><li>
Create and/or edit Tables of Authorities and Table of Contents</li><li>
Perform data entry utilizing various software applications</li><li>
Transcribe analog or digital dictation files</li><li>
Restore/recover corrupted document files as necessary</li><li>
Provide telephone help desk support to troubleshoot application queries</li><li>
Complete all assigned jobs by the deadline in an accurate and timely manner</li><li>
Handle sensitive and/or confidential documents and information</li><li>
Follow established policies and procedures at all times</li><li>
Perform additional duties as necessary or assigned</li></ul> 

Qualifications 
Skills<ul><li>
Excellent verbal and written communication skills</li><li>
Flexibility to work overtime as required</li><li>
Ability to work through complex legal document markups and instructions in a timely and accurate manner</li><li>
Ability to prioritize various requests and deadlines simultaneously</li><li>
Excellent verbal and written communication skills</li><li>
Ability to interact with client and team members in a professional and respectful manner at all times</li><li>
Minimum typing speed of 60 wpm with 95% accuracy</li></ul>
Experience<ul><li>
High school diploma or equivalent required; bachelor's degree with 3+ years experience in legal word processing or document production environment preferred</li><li>
Advanced knowledge of MS Office programs including Word, Outlook, Excel and PowerPoint required</li><li>
Experience and exposure in any of the legal word processing tasks below<ul><li>
Creating TOAs, TOCs, inserting automated cross-references, converting PDFs to Word using a variety of software, applying Word styles using macros, troubleshooting problem documents including redlines and documents containing multiple numbering schemes, style separators, cross-references, and other automated fields</li></ul></li><li>
Transcription experience a plus</li><li>
Knowledge of legal terminology and legal citations preferred</li></ul> 

Additional Information 
The rate of pay for this role at the noted RRD location is $19.19/hour. Typically, roles follow step 
progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD&rsquo;s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.
#GOC
#LI-Hybrid
#LI-NH1<div></div>
All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.

RRD is an Equal Opportunity Employer, including disability/veterans</div>

Legal Document Specialist - 1st Shift (Hybrid)

KPC Techno Vision Private Limited

Position SummaryWe are seeking a highly skilled and detail-oriented Hyland One Content / OnBase Specialist to support, maintain, and optimize our enterprise content management (ECM) solutions. The ideal candidate will have hands-on experience with Hyland One Content and/or OnBase software, with a strong understanding of healthcare workflows, document management, and system integrations. This role will play a key part in ensuring compliance, supporting regulatory requirements, and improving operational efficiency across our hospital network.Key Responsibilities<ul><li>Administer, configure, and maintain Hyland One Content / OnBase applications.</li><li>Lead and support migration projects (e.g., OnBase to One Content) and consolidation of multiple instances into a single enterprise platform.</li><li>Collaborate with clinical, HIM, IT, and operational teams to design and optimize workflows.</li><li>Manage system upgrades, patches, and integrations with EMRs (e.g., Paragon, Sunrise, Epic, etc.).</li><li>Provide end-user support, training, and documentation to ensure smooth adoption.</li><li>Work with vendors (Hyland, Altera, etc.) on troubleshooting, escalations, and system enhancements.</li><li>Ensure compliance with regulatory standards (HIPAA, Joint Commission, CMS) through secure document management and audit-ready reporting.</li><li>Develop and maintain system performance metrics, dashboards, and process improvement initiatives.</li><li>Participate in disaster recovery planning and testing.</li></ul>QualificationsRequired:<ul><li>Bachelor&rsquo;s degree in Information Technology, Computer Science, Health Information Management, or related field (or equivalent experience).</li><li>3+ years of experience with Hyland One Content and/or OnBase administration.</li><li>Strong knowledge of healthcare document management workflows and compliance requirements.</li><li>Experience with database management (SQL/Oracle) and system integrations.</li><li>Proven track record of supporting ECM migrations and consolidations.</li></ul>Preferred:<ul><li>Experience working in a healthcare environment (hospital or health system).</li><li>Familiarity with EMR systems (Paragon, Sunrise, Epic, Meditech, etc.).</li><li>Hyland certifications such as OnBase Certified System Administrator (OCSA), OnBase Certified Installer (OCI), or One Content-specific certifications.</li><li>Strong analytical, problem-solving, and communication skills.</li></ul>Job Type: Full-timePay: &#8377;25,000.00 - &#8377;50,000.00 per monthBenefits:<ul><li>Health insurance</li><li>Provident Fund</li></ul>Work Location: Remote

Hyland One Content / OnBase Specialist

Ajlan & Bros Holding

<div>
 
 A Document Controller is responsible for managing and maintaining an organization&rsquo;s documents, ensuring accuracy, accessibility, and compliance with organizational standards and legal regulations. Below is a typical job description for a Document Controller:
 
 
 
 
 
 Job Purpose:
 
 
 
 
 
 To oversee document management processes within the organization, ensuring that all project and operational documents are accurately maintained, accessible, and compliant with relevant standards and regulations.
 
 
 
 
 
 Key Responsibilities:
 
 
 1. Document Management:
 
 
 &bull; Create, maintain, and update document control systems, including electronic databases.
 
 
 &bull; Ensure proper filing, archiving, and retrieval of documents.
 
 
 &bull; Maintain version control for all project-related documents, including drawings, contracts, and specifications.
 
 
 2. Compliance:
 
 
 &bull; Ensure all documents comply with company policies, industry standards, and legal requirements.
 
 
 &bull; Conduct audits of document control procedures to ensure accuracy and compliance.
 
 
 3. Communication:
 
 
 &bull; Coordinate with team members, clients, and vendors to manage the flow of documents.
 
 
 &bull; Distribute documents as required, ensuring timely communication of updates and changes.
 
 
 4. Support:
 
 
 &bull; Assist in the preparation of reports, presentations, and other materials as needed.
 
 
 &bull; Train staff on document control processes and systems.
 
 
 5. Monitoring:
 
 
 &bull; Track document review and approval statuses to ensure deadlines are met.
 
 
 &bull; Monitor the use of documents to prevent unauthorized access or editing.
 
 
 
 
 
 Skills and Qualifications:
 
 
 &bull; Strong organizational and time-management skills.
 
 
 &bull; Proficiency in document management software (e.g., SharePoint, Aconex, or other ERP systems).
 
 
 &bull; Attention to detail and accuracy.
 
 
 &bull; Excellent communication skills, both written and verbal,
 
 in both English &amp; Arabic
 
 
 
 &bull; Familiarity with document control standards (ISO 9001, etc.) is a plus.
 
 
 &bull; Ability to work independently and as part of a team.
 
 
 
 
 
 Education and Experience:
 
 
 &bull; Education: High school diploma or equivalent; a degree in business administration, project management, or a related field is preferred.
 
 
 &bull; Experience: 2&ndash;5 years of experience in a similar role
 
 
 
 
 
 Key Performance Indicators (KPIs):
 
 
 &bull; Timely and accurate filing and retrieval of documents.
 
 
 &bull; Compliance with document management standards and regulations.
 
 
 &bull; Minimal errors in document version control and recording meeting minutes.
 
 
 &bull; Successful internal and external audits of document management processes.
 
 
 
 
 
 This description can be tailored based on the specific requirements of the organization or industry.
 
</div>

Document Controller

Larsen & Toubro

<div>
 A document controller manages and maintains an organization's documents and records, ensuring they are properly stored, organized, and accessible while adhering to compliance standards . They handle the intake, scanning, verification, and storage of documents, often using a records management system.
 
 
 <ul>
 <li>
 Attention to detail: Essential for reviewing documents and maintaining accuracy.
 </li>
 <li>
 Organizational skills: Needed for managing and maintaining documents effectively.
 </li>
 <li>
 Communication skills: For collaborating with various teams and providing support.
 </li>
 <li>
 Computer skills: Proficiency in using document management systems and software.
 </li>
 <li>
 Knowledge of document control procedures: Understanding best practices for managing documents.
 </li>
 <li>
 Experience with quality control processes: Important for ensuring document accuracy and compliance.
 
 
 </li>
 </ul>
 Engineering Document transmission
 
 
 Vendor Document receipt and distribution
 
 
 Client letters and transmittals
 
 
 Preparing logs and status reports
 
 
 Tracking Technical queries transmission &amp; responses
</div>

Classera

<div>
 Classera is a leading EdTech and digital transformation company, empowering organizations and institutions with learning management, fintech, and e-commerce solutions across MENA and beyond. As we continue to scale, we are looking for a highly organized and detail-oriented
 
 Document Controller
 
 to ensure our documents are well-managed, secure, and compliant with company standards.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage and control the flow of all project documentation within the organization (soft and hard copies).
 </li>
 <li>
 Establish and maintain document control systems and procedures across departments.
 </li>
 <li>
 Ensure that all documents are properly categorized, stored, and easily retrievable.
 </li>
 <li>
 Monitor document versions, revisions, and approvals in alignment with company policy.
 </li>
 <li>
 Liaise with HR, Legal, Finance, and Project teams to collect, review, and distribute required documentation.
 </li>
 <li>
 Maintain confidentiality and security of sensitive documents.
 </li>
 <li>
 Prepare reports, trackers, and document status summaries for management.
 </li>
 <li>
 Ensure compliance with Classera&rsquo;s document retention and archiving policies.
 </li>
 <li>
 Support audits by providing accurate and timely documentation as requested.
 </li>
 <li>
 Train internal teams on document management best practices.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Information Management, or related field.
 </li>
 <li>
 2&ndash;4 years of experience in document control, administration, or records management (preferably in IT, EdTech, or project-based environments).
 </li>
 <li>
 Strong organizational and time-management skills with attention to detail.
 </li>
 <li>
 Proficient in MS Office Suite, SharePoint, and document management software (e.g., ZenATS, ERP, or equivalent).
 </li>
 <li>
 Strong communication skills in English (Arabic is a plus).
 </li>
 <li>
 Ability to handle confidential information with discretion.
 
 
 </li>
 </ul>
 
 Preferred Skills
 
 
 
 <ul>
 <li>
 Familiarity with ISO standards or other quality management frameworks.
 </li>
 <li>
 Experience in a multi-country environment (MENA focus).
 </li>
 <li>
 Knowledge of HR and project documentation processes.
 </li>
 </ul>
</div>

Document Controller - Omani National Only

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