document management specialist

Pinnacle Fertility

<div><h4 class="jobSectionHeader">About Us</h4>

Pinnacle Fertility is a leader in physician-centric fertility care, supporting high-performing fertility clinics and comprehensive service providers nationwide. Guided by our mission of fulfilling dreams by building families, Pinnacle offers compassionate care, innovative technology, and comprehensive fertility treatment services to provide patients with a seamless and personalized journey to parenthood. Learn more at www.pinnaclefertility.com.
<h4 class="jobSectionHeader">
About the Role</h4>

The Document Scanning Specialist plays a key role in supporting our team by ensuring that important records are accurately digitized, organized, and maintained. This position is ideal for individuals who are detail-oriented, highly organized, and thrive in structured, independent work environments. As a Document Scanning Specialist, you will contribute to the smooth operation of our office by transforming physical files into accessible digital records that support efficiency and compliance.

We are seeking a Document Scanning Specialist to join our team at Pinnacle Fertility - Michigan supporting clinics in Dearborn, and Bloomfield Hills, MI. This is a part-time, temporary onsite position. Candidates must have the availability to work between Monday through Friday, 8:00 AM &ndash; 4:30 PM as needed. The assignment is expected to last 4&ndash;8 weeks, with the potential for extension based on business needs.
<h4 class="jobSectionHeader">Key Responsibilities</h4>
<ul><li>Scan, digitize, and organize physical documents into our electronic records system.</li>
<li>Ensure all scanned files are clear, legible, and properly labeled.</li>
<li>Maintain confidentiality and handle sensitive patient information with care.</li>
<li>Follow structured processes for document handling and data integrity.</li>
<li>Identify and flag any issues related to document quality or completeness.</li>
<li>Perform light clerical tasks, such as filing or organizing records.</li>
<li>Other administrative duties as assigned.</li>
</ul><h4 class="jobSectionHeader">Position Requirements</h4>
<ul><li>Education: High school diploma or equivalent required.</li>
<li>Experience: Previous experience in document scanning, data entry, or clerical work preferred but not required.</li>
<li>Skills:
<ul><li>Strong attention to detail and ability to work independently.</li>
<li>Basic computer skills, including experience with scanning software or electronic file management.</li>
<li>Ability to follow structured processes with accuracy.</li>
<li>Strong organizational skills and time management.</li>
</ul></li></ul><h4 class="jobSectionHeader">Compensation &amp; Benefits</h4>
<ul><li>Hourly Rate: $19.00 per hour.</li>
<li>Temporary Position: Guaranteed for 4 weeks, with potential extension based on need.</li>
</ul><h4 class="jobSectionHeader">Diversity &amp; Inclusivity at Pinnacle Fertility</h4>

At Pinnacle Fertility, we are committed to fostering a diverse, inclusive, and welcoming workplace. We are proud to be an equal opportunity employer and encourage applicants of all backgrounds, abilities, and life experiences to apply.</div>

Document Scanning Specialist

State of South Carolina

<div>
 
 Job Responsibilities
 
 
 
 
 About Us
 
 
 
 Business is booming in South Carolina! Are you ready to be a part of developing and connecting the next generation of workers in this state? Year after year, experts pick our state as one of the best in the country for doing business. Just last year, South Carolina announced more than 8,000 new jobs and $9.12 billion in capital investment. Entrepreneurs are flocking to cities like Greenville, Charleston, Columbia, and Rock Hill to start and grow their businesses. And our hospitality industry is primed to take off as travelers from around the world continue to discover the beauty and accessibility of South Carolina&rsquo;s mountains and coast.
 
 
 Here at the South Carolina Department of Employment and Workforce (DEW), we are laser-focused on connecting every jobseeker who comes through our doors with their next great career opportunity! Are you looking for a meaningful position at an agency brimming with optimism and camaraderie that also offers job security, affordable health insurance, great retirement benefits, and work-life balance? If so, continue reading to discover your chance to make a difference at DEW!
 
 
 
 Job Description
 
 
 
 Our Document Control Specialist serves within the Unemployment Insurance (UI) Division. UI operates a statewide program, encompassing employer tax liability determination, collections, records maintenance, and the processing, payment, and recovery of unemployment benefit claims. The division also provides technical expertise in the operation and maintenance of the SCUBI and SUITS systems, develops policies and procedures adhering to federal and state law and regulations governing the UI system.
 
 
 Within the UI Operations department, the Document Control Specialist receives, examines, sorts, and processes various documentation received by the Document Control Unit in support of the UI Division. An ideal candidate will be to navigate computer programs, enter information accurately, and stay organized while managing their time well.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Perform accurate data entry, quality review, and audit of entries into the electronic document management system.
 </li>
 <li>
 Validate and ensure documents are properly associated with Claimant Identification Number, Employer Account Number, or other assigned identifiers.
 </li>
 <li>
 Sort and prepare documents received via email, mail, system generated correspondence, and faxes in accordance with established operating procedures.
 </li>
 <li>
 Receive incoming checks and payment vouchers.
 </li>
 <li>
 Perform data entry and release Wage Records into the Electronic Document Management System (SUITS).
 </li>
 <li>
 Examine all documents received to determine the respective workflow queues to ensure documentation is properly associated with applicable Claimant ID or Employer Account.
 </li>
 <li>
 Perform research and critical review of general correspondence received via mail, fax, or email to determine proper workflow.
 </li>
 <li>
 Prepare, verify, and process payments and payment forms received in Document Control for employer tax payments.
 
 
 </li>
 </ul>
 
 If you&rsquo;re ready to take on this challenge and help support South Carolina&rsquo;s workforce system, please apply. We look forward to hearing from you!
 
 
 
 
 Minimum And Additional Requirements
 
 
 
 
 Education and Experience
 
 
 
 A high school diploma and experience in records management, information systems, or office administration.
 
 
 
 Preferred Qualifications
 
 
 
 A bachelor's degree and relevant training and experience; or any equivalent combination of education, relevant training and experience sufficient to perform the essential functions of the position.
 
 
 
 Additional Comments
 
 
 
 
 Supplemental questions are considered part of your official application. Please complete the State application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
 
</div>

Document Control Specialist - Columbia

AECOM

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us. 
Job Description 
We are seeking a detail-oriented and organized Document Control professional to join our dynamic team in Riyadh, Saudi Arabia. As a Document Control specialist, you will play a critical role in managing the flow of information and ensuring the integrity of project documentation across our organization. This position offers an excellent opportunity to work collaboratively with cross-functional teams, clients, vendors, and stakeholders while driving efficiency and excellence in document management processes.<ul><li>
Facilitate the workflow of information and communication between clients, vendors, subcontractors, and internal staff across various projects</li><li>
Create, implement, and maintain comprehensive Document Management Systems, including library distributions and participant matrices</li><li>
Send, receive, distribute, circulate, track, expedite, and archive all official project documents using SharePoint, Aconex, or other Electronic Document Management Systems (EDMS)</li><li>
Configure and customize SharePoint systems to meet specified project requirements and organizational standards</li><li>
Organize necessary filing and archiving of technical documents in accordance with corporate procedures and project requirements</li><li>
Assist in coordinating documentation processes and creating automated business workflows through SharePoint Online and Power Automate</li><li>
Manage and maintain templates and information on project servers to ensure consistency and accessibility</li><li>
Coordinate RFI (Request for Information), RFR (Request for Review), and inspection activities</li><li>
Develop and conduct internal project and process audits to ensure compliance with document control standards</li><li>
Drive improvements and efficiencies in data management systems and processes through analytical review and innovative solutions</li><li>
Prepare and maintain records management and document retention schedules in compliance with organizational policies</li><li>
Develop and maintain Standard Operating Procedures, guides, and templates for document control functions</li><li>
Track and report on Key Performance Indicators related to document control operations</li><li>
Participate in document control initiatives and data management tasks under the direction of the functional team lead</li><li>
Provide quality assurance measures and support to projects and external stakeholders</li></ul> 

Qualifications 
**Required Qualifications:**<ul><li>
Bachelor's degree (BA/BS) in any discipline plus a minimum of 4 years of relevant document control experience, or demonstrated equivalent experience and/or education</li><li>
Working knowledge of Document Control software and EDMS methodologies</li><li>
Proficiency with SharePoint and Microsoft Office applications</li><li>
Strong organizational skills with exceptional attention to detail and accuracy</li><li>
Professional technical writing skills with ability to communicate clearly in written and verbal formats</li><li>
Ability to effectively communicate with staff at all levels, clients, and external vendors</li><li>
Demonstrated ability to multitask efficiently and work independently with minimal supervision</li><li>
Strong problem-solving skills and ability to work effectively under pressure</li><li>
Ability to anticipate project needs and take initiative in resolving challenges</li></ul>
**Preferred Qualifications:**<ul><li>
Experience with technical Document Control Management software such as Oracle Aconex, Unifier, ProjectWise, BIM 360/ACC, or similar EDMS platforms</li><li>
Experience with MS Power Platform, including PowerAutomate, PowerApps, and PowerBI</li><li>
Experience managing within a Document Control team environment</li><li>
Background in Engineering, Construction, or Owner environments</li><li>
Experience with SharePoint Online and Power Automate workflow automation</li><li>
Knowledge of record management and document retention scheduling practices</li><li>
Experience coordinating RFI, RFR, and inspection activities</li><li>
Internal auditor training or certification</li><li>
Experience developing corporate standards and procedures</li><li>
Familiarity with ISO 9001 audit processes and requirements</li><li>
Proven track record of driving process improvements and operational efficiencies</li></ul> 

Additional Information<div></div> 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

Document Control

Venture Gulf Engineering W.L.L

Job Summary: We are seeking a highly organized and detail-oriented Document Controller who is fluent in Arabic and English to manage, organize, and maintain company and project documentation. The candidate will ensure proper document control procedures are followed and support project teams by maintaining accurate records.Key Responsibilities:<ul><li>Manage and maintain all project and company documents (electronic and hard copies).</li><li>Ensure documents are properly filed, categorized, and easily accessible.</li><li>Control document numbering, revisions, and version tracking.</li><li>Distribute incoming and outgoing documents to relevant departments and stakeholders.</li><li>Maintain document registers, logs, and tracking systems.</li><li>Ensure compliance with company document control procedures and standards.</li><li>Coordinate with project managers, engineers, and administrative teams for document submissions.</li><li>Translate or assist with documents when required (Arabic &harr; English).</li><li>Maintain confidentiality and security of sensitive documents.</li></ul>Requirements:<ul><li>Fluent in Arabic and English (speaking and writing).</li><li>Bachelor&rsquo;s degree or Diploma in Business Administration or a related field.</li><li>2&ndash;5 years of experience as a Document Controller or similar role.</li><li>Strong knowledge of document management systems and procedures.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook).</li><li>Strong organizational, communication, and time-management skills.</li><li>Ability to work under pressure and meet deadlines.</li></ul>Ready to Join ImmediatelyJob Type: Full-timePay: QAR4,000.00 - QAR5,000.00 per monthWork Location: In person

Document Controller (Arabic & English Speaking)

Interiors Company

Role SummaryMaintains and manages all important project documents while also ensure their accuracy, quality and integrity and assures that it is easily accessible and stored. Maintain and examine files related to release blueprints, drawings, and other documents related to manufacturing and site work in compliance with the local government regulations.Role Description<ul><li>Coordinate all activities related to the Document Control procedure, including technical documents, drawings, legal and commercial correspondence.</li><li>Input document data into the standard information systems ensuring that the information is accurate and up to date.</li><li>Generate the various document control reports as required.</li><li>Maintain site documents, and follow up of all required documentation for legal compliance and project completion</li><li>Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors, and suppliers as applicable</li><li>Maintain updated records of all approved documents and drawings and their distribution clearly</li><li>Maintain the documents and drawings in the office space provided under safe custody without any damage or deterioration with easy traceability.</li><li>Maintain the files and control logs as required by the project</li><li>Assist with effective file management and audits, and perform administrative tasks as needed</li></ul>Personal qualitiesWe are looking for a Document Controller in Kingdom of Saudi Arabia who has the following experience, skills and personal attributes:<ul><li>At least 3 years related work experience in office work, documentation, and control.</li><li>The position requires a diploma or bachelor&rsquo;s degree in a relative discipline.</li><li>Knowledge of Fit out and Contracting Industry would be an advantage.</li><li>Good at Teamwork</li><li>Keen on detail orientation</li><li>Prioritizing the tasks based on the requirement.</li><li>Excellent English communication and interpersonal skills and the ability to work successfully in a multinational market environment</li></ul>We are looking forward to receiving your application for the position as Document Controller in Kingdom of Saudi Arabia in case you meet the above-mentioned criteria.Shortlisted candidates will be contacted.Job Type: Full-time

Document Controller

AssistRx

<div>We are in search for a Compliance Specialist. Compliance works to ensure controls and safeguards are in place to promote adherence to applicable federal and state laws, assess risks to the organization, and maintain the security and privacy of patient and customer data. 

DUTIES AND RESPONSIBILITIES:
<ul><li>Assists the Compliance Manager with performing internal reviews, research and/or audits to verify compliance with government laws/regulations, client requirements, accreditations/certifications, audit frameworks, and/or organizational policies/procedures.</li>
<li>Documents findings and organizes data for identification of potential risk areas.</li>
<li>Stays informed of applicable rule and regulation changes in the healthcare and pharmaceutical industries.</li>
<li>Assists in the day-to-day operations of the Document Management System (DMS) and Learning Management System (LMS).</li>
<li>Coordinates with appropriate departments and/or cross-functional teams to ensure all applicable documents are reviewed and revised within the specified timeframes.</li>
<li>Has attention to detail, organization skills, excellent proofreading skills, prompt response to action items, and the ability to handle change.</li>
<li>Performs document control functions, including tracking, processing, review, formatting, distribution, and archiving of documents.</li>
<li>Evaluate document organization, proofread, and provide additional quality checks before document finalization.</li>
<li>Assists the Compliance Manager in the review and management of third-party audits.</li>
<li>Verifies compliance with insurer rules, Medicare, Medicaid, HIPAA, and other applicable regulations.</li>
<li>Assists in Incident Management and CAPA process.</li>
<li>Assists Compliance Manager in conducting enterprise-wide Risk Assessment.</li>
<li>Receives, investigates, and resolves compliance and/or privacy related complaints or concerns.</li>
<li>Maintains Compliance &amp; Privacy logs as required.</li>
<li>Assists the Compliance Manager in training efforts and initiatives, including preparation of materials and presenting training through a variety of methods
</li><li>Performs other related duties as assigned by management.</li> 
</ul> 
 
Requirements 
<ul>
<li>CHC or other relevant certifications preferred.</li>
<li>Computer skills: Microsoft Office suite, including Word, Excel, Outlook, PowerPoint, Visio. Experience with Jira Service Desk a plus.</li>
<li>High degree of emotional intelligence.</li>
<li>Excellent communication skills, both written and oral.</li>
<li>Collaborates with colleagues as one team.</li>
<li>Assumes positive intent in others.</li>
<li>Makes commitments and keeps commitments.</li>
<li>Advanced problem solving and decision-making skills.</li>
<li>Takes initiative to plan milestones, track progress, and prioritize workload.</li>
<li>Flexible, detail-oriented team play that has proven success in a fast-paced environment.</li>
<li>Strong attention to detail with the ability to work effectively under pressure.</li>
<li>Bachelor's Degree from four-year college or university, or one to two years of related experience and/or training, or equivalent combination of education and experience.</li>
</ul>COMPETENCIES: 
<ul><li>Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.</li>
<li>Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures.</li>
<li>Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.</li>
<li>Change Management - Develops workable implementation plans; Communicates changes effectively; Builds commitment and overcomes resistance; Prepares and supports those affected by change; Monitors transition and evaluates results</li>
<li>Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.</li>
<li>Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
</li><li>Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.</li>
<li>Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.</li>
<li>Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.</li>
<li>Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.</li>
<li>Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.</li>
<li>Judgement - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.</li>
<li>Leadership - Exhibits confidence in self and others; Inspires and motivates others to perform well; Effectively influences actions and opinions of others; Accepts feedback from others; Gives appropriate recognition to others.</li>
<li>Managing People - Includes staff in planning, decision-making, facilitating and process improvement; Takes responsibility for subordinates' activities; Makes self available to staff; Provides regular performance feedback; Develops subordinates' skills and encourages growth; Solicits and applies customer feedback (internal and external); Fosters quality focus in others; Improves processes, products and services.; Continually works to improve supervisory skills.</li>
<li>Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.</li>
<li>Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.</li>
<li>Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.</li>
<li>Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.</li>
<li>Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.</li>
<li>Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.</li>
<li>Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.</li>
<li>Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.</li> 
</ul> 
 
Benefits 
<ul>
<li>Supportive, progressive, fast-paced environment</li>
<li>Competitive pay structure</li>
<li>Matching 401(k) with immediate vesting</li>
<li>Medical, dental, vision, life, &amp; short-term disability insurance</li>
</ul>AssistRx, Inc. is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit based factors, or any other protected categories protected by federal, state, or local laws.
All offers of employment with AssistRx are conditional based on the successful completion of a pre-employment background check.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. Sponsorship and/or work authorization is not available for this position.
AssistRx does not accept unsolicited resumes from search firms or any other vendor services. Any unsolicited resumes will be considered property of AssistRx and no fee will be paid in the event of a hire</div>

Audit Specialist (Document Management)

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Document Scanning Specialist

Document Control Specialist - Columbia

Document Control

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Audit Specialist (Document Management)

Audit Specialist (Document Management)