document management specialist

AESG

<div>
 AESG is an international specialist consultancy, engineering, and advisory firm, with offices across the UK, UAE, Saudi Arabia, South Africa, Australia, Egypt and Singapore dedicated to help solve our clients greatest challenges, through collaboration, innovation, and advanced technical solutions. With unparalleled experience, gained from working on hundreds of projects, our multi-disciplinary team of Architects, Planners, Engineers, Scientists, Modelers and Project Managers work alongside our clients to deliver effective solutions that stand the test of time.
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 <strong>
  Job Description
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  <br/>
 </strong>
 We are seeking a Document Controller, who is available to join immediately or ona short notice. This is a site-based role in Ras-Al-Khaimah that requires minimum of 3 years of professional experience in managing document control processes and providing administrative support, ideally within the engineering or commissioning consultancy sector.
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 This fast-paced role offers an excellent opportunity to work on document control for high-profile multidisciplinary projects across the Middle East whilst ensuring an exemplary level of quality, organisation, coordination, and communication skills are maintained throughout.
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 If you are passionate, committed to excellence, self-driven and great with time and task management skills, you could be a part of our team.
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  Key Accountabilities and Activities:
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 </strong>
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  <li>
   Registering all incoming and outgoing correspondences, MoMs, Drawings &amp; technical submittals. This may be via an online portal (ACONEX / BIM 360 etc).
  </li>
  <li>
   Maintaining a register of all incoming and outgoing mail, stamping and recording of mail before circulating for distribution to the Project Manager.
  </li>
  <li>
   Responsible for Control/Track/Issue of complete project documentation such as incoming and outgoing correspondence, reports, Submittals and other forms of pertinent documents from the client and subcontractors.
  </li>
  <li>
   Implement and maintain a coordinated and consistent filing system; ensure that all filing is up-to-date and in accordance with QSE procedures.
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   Maintain Project Documentation as per ISO standards.
  </li>
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   Working closely with clients and divisional leaders to ensure an exemplary level of quality.
  </li>
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   Successful closeout and handover of documentation as required by line manager.
  </li>
  <li>
   Working with our multidiscipline team to ensure coordinated outputs.
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  </li>
 </ul>
 <strong>
  Essential Skills:
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 </strong>
 <ul>
  <li>
   Degree in Business Administration or a related field.
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   Minimum of 3 years experience in management of document control processes.
  </li>
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   Previous experience working for an engineering consultant or architectural design firm.
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   Experience in utilising Microsoft Office, Aconex, BIM360 or similar Electronic Document Management Systems.
  </li>
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   Experience in the setup of document control filing system.
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   <br/>
  </li>
 </ul>
 <strong>
  Why join AESG?
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  <br/>
 </strong>
 AESG is a multidisciplinary specialist consultancy, offering a consultancy service and work environment like no other.
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 Through our world-class reputation for innovative thinking, pushing projects to outperform expectations through smart application of planning, engineering and architectural solutions, our project portfolio includes some of the worlds most forward-thinking and exciting new developments.
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 The success of our company is built on the success of individuals. Our ability to achieve what we have is because our staff are driven, passionate and love what they do.
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 Through our progressive, lively and collaborative environment, we identify, foster and nurture the greatest strengths of our staff, and allow them the opportunity to flourish by offering positions of responsibility at an early stage, and providing clear career progression pathways for all.
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  As an employee of AESG you can expect:
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   Great career opportunities with access to huge variety of projects and incredible clients make your mark in a growing company and accelerate your career.
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   Working on some of the worlds leading developments and tackling our clients greatest challenges
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   Commitment in building on your areas of specialism and focal interest points, supporting your professional development through a structured training and mentorship program.
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   Highly collaborative approach across the different technical service offerings
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   Internal and external training opportunities where do you want to take your career? Well help you get there!
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   Promotion of the importance of health and well-being of the team, including team building fitness activities, social events and the provision of a healthy work environment
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   To be part of a dynamic and motivated team with an amazing team culture
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</div>


Document Controller

Sourcing Unicorns

<div><h4 class="jobSectionHeader"><b>ABOUT US!</b></h4><p>
At Sourcing Unicorns, we recruit globally across the creative and experiential industry, always on the lookout for exceptional talent to bring bold ideas to life. For this opportunity, we&rsquo;re proud to collaborate with the team at <b>Moment Factory</b> to find the unicorn, the one who will truly make a difference. Together, we ensure a smooth and human-centered hiring experience that reflects the studio&rsquo;s vision.</p><h4 class="jobSectionHeader"><b>
A FEW WORDS ABOUT MOMENT FACTORY</b></h4><p></p><p>
We come from many different places, but what unites us is our passion. At Moment Factory, each new project is a blank page awaiting the creativity and talent of our whole team, no matter the individual responsibilities, roles, or fields. Our desire to innovate, to take risks, and to learn from our mistakes and from each other is what allows us to create collective projects that go above and beyond. Today, thanks to a team of 450 creative minds, we have been able to create immersive multimedia environments for artists, museums, airports, brands, theme parks and events, as well as our signature shows. No matter the canvas &ndash; be it film, lighting, multimedia architecture, sound design, special effects, or interactive projects &ndash; the thirst for experimentation and innovation is at the core of our DNA.</p><p></p><h4 class="jobSectionHeader"><b>
YOUR MISSION
</b></h4><p>The documentalist plays an essential role in the management, organization, and dissemination of information throughout a project. Their primary responsibilities revolve around establishing a robust documentation structure, managing document lifecycle, ensuring their accessibility and compliance, and providing direct support during project meetings.
</p><p></p><p><b>Establishing the Documentation Structure</b>
</p><p>One of the documentalist's first responsibilities is to define and implement the classification structure and naming conventions for project documents. This structure can be established either by the client or by Moment Factory. Regardless of who establishes it, the documentalist works in close collaboration with the Moment Factory project team to ensure this structure is logical, intuitive, and adapted to the project's specific needs. They make sure it facilitates information retrieval and access for all stakeholders.
</p><p></p><p><b>Document Management and Organization</b>
</p><p></p><p>Once the structure is defined, the documentalist is responsible for <b>the creation, collection, organization, and maintenance of all relevant documentation.</b> This includes:
</p><ul><li><b>Identifying Needs:</b> Determining the types of documents required (plans, reports, technical specifications, meeting minutes, contracts, user manuals, etc.).
</li><li><b>Centralization:</b> Ensuring all documents are stored in a single, accessible repository (such as an Electronic Document Management System - EDMS).
</li><li><b>Version Control:</b> Managing different document versions to ensure only the most recent and approved version is used, and to allow for tracking of modification history.
</li><li><b>Archiving:</b> Organizing the archiving of documents at project completion, in accordance with organizational policies and legal requirements.
</li></ul><p></p><p><b>Information Dissemination, Accessibility, and Quality</b>
</p><p></p><p>The documentalist ensures that the right information is available to the right people at the right time. Their tasks include:
</p><ul><li><b>Proactive Dissemination:</b> Distributing relevant documents to team members and stakeholders, both internal and external, according to their roles and needs.
</li><li><b>Access Management:</b> Defining and managing document access rights to ensure the security and confidentiality of sensitive information.
</li><li><b>User Support:</b> Training teams on how to use document management tools and assisting them in their information searches.
</li><li><b>Standardization and Compliance:</b> Ensuring documents comply with predefined project standards and templates, as well as applicable legal, regulatory, and contractual requirements. They perform checks to guarantee the integrity and completeness of documents.
</li></ul><p></p><p><b>Project Meeting and Communication Support</b>
</p><p></p><ul><li>The documentalist provides direct and crucial support for project communication:
</li><li>Meeting Attendance: Attending project meetings between Moment Factory and the client.
</li><li>Note-Taking and Minutes Drafting: Capturing key information, decisions, and action items during these meetings.
</li><li>Minutes Validation: Ensuring notes and minutes are validated by project managers to confirm their accuracy.
</li><li>Minutes Distribution: Disseminating validated meeting documents to relevant stakeholders, ensuring they are accessible quickly and efficiently.
</li></ul><p></p><p>In summary, the documentalist is the guardian of information and the guarantor of project document reliability, an indispensable role for smooth operations and the success of projects.<br>
</p><br>
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<h4 class="jobSectionHeader"><b>QUALIFICATIONS
</b></h4><p></p><ul><li>Bachelor&rsquo;s degree : While specific majors can vary, a bachelor's degree in fields like Library and Information Science, Documentation and Archiving, Business Administration, Management, Project management, History, English, or even relevant technology/information degrees can be a good foundation
</li><li>Advanced proficiency in English/ Arabic and another language, both written and spoken (French is a plus) Strong understanding of information management principles and practices.
</li><li>Excellent organizational, analytical, and problem-solving skills.
</li><li>Attention to detail and accuracy.
</li><li>Software Proficiency: Familiarity with integrated document management systems, archive management software, and general office systems (e.g., MS Office) is crucial.
</li><li>Strong written and oral communication skills.
</li><li>Ability to work independently and collaboratively.
</li><li>Extended general knowledge applicable to the fields of activity of the company's clientele
</li><li>Cultural intelligence and adaptability, especially in international contexts.
</li><li>Demonstrated ability to handle and carry out multiple projects simultaneously, to work under pressure and in a team
</li></ul><p></p><p><b>Specialized Training and Certifications, nice to have:</b>
</p><ul><li><b>Archival Coursework:</b> in archival theory, methods, appraisal, arrangement, description, preservation, reference services, outreach, legal concerns, and ethics.
</li><li>PMP certification
</li><li><b>Digital Archiving/Preservation:</b> Given the shift to digital information, knowledge and certifications in digital archives (e.g., Digital Archives Specialist (DAS) Certificate) are increasingly important.
</li><li><b>Records Management:</b> Training in records management and information governance (e.g., ARMA certifications) is also valuable.</li></ul></div><p></p>

Documentalist - MF

Bechtel

<div><p><b>Requisition ID: </b><b>286337</b></p><ul><li><b>
Relocation Authorized: </b><b>National - Single</b></li><li><b>
Telework Type: </b><b>Full-Time Office/Project</b></li><li><b>
Work Location: </b><b>Riyadh</b></li></ul><p><br>
</p><div><div><div><h2 class="jobSectionHeader"><b>Extraordinary teams building inspiring projects:</b></h2></div><div><p>
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.</p><p>
Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security &amp; Environmental; Energy; Mining &amp; Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.</p><p>
Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Project Overview:</b></h2></div><div><div>
Spanning over 14 million square meters of land, the New Murabba development is planned as a premier modern downtown destination in Riyadh. It is envisioned to deliver an exceptional blend of leisure, retail, entertainment and residential experiences, while supporting the Royal Commission for Riyadh City&rsquo;s goal of establishing Riyadh among the world&rsquo;s top ten cities. The project aligns with key priorities such as economic growth fostering advancements in technology, innovation and creativity.</div><div>
Bechtel&rsquo;s role at the New Murabba development is Early Works, Infrastructure and Public Realm. The Early Works involves the initial set up on the project, from fencing, offices to logistics and construction indirect.</div><div>
The infrastructure work covers earthworks, expressways, roads, metro, power, water, sewage, district cooling, irrigation, automated waste collection, telecommunications and all other utilities required for the city to function smoothly. As for the expansive areas of Public Realm, it&rsquo;s inclusive of all the landscaping, hardscaping, water features, lighting and public art.</div></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Summary:</b></h2></div><div><p>
In this role, you will provide document and records management support and assist with establishing work processes. You will assist with the ECMS (Enterprise Content Management Systems), integrations, reports and Power BI dashboards. You will support your team with quality checks, resolving issues, providing software training, metrics, and planning. Your work will help ensure efficient and accurate management of documents and records.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Major Responsibilities:</b></h2></div><div><ul><li>
Serves as a member of the document management team to support Enterprise Content Management Systems (ECMS) such as Aconex and Unifier, and other associated tools.</li><li>
Assists in determining requirements/expectations for integration, and with preparing a plan to provide ongoing support.
</li><li>Utilizes standard Enterprise Content Management System (ECMS), archival/retention management systems, and/or SaaS applications to register, control, distribute, transmit and archive project records.</li><li>
Design, implement, and refine document control processes and workflows across project.</li><li>
Conduct internal audits to ensure compliance with company policies, project requirements, and ISO standards (e.g., ISO 9001, ISO 19650).</li><li>
Monitors and reviews data entry accuracy for self and support staff.</li><li>
Demonstrates knowledge of various types of project deliverables issued in infrastructure projects and the document lifecycles associated with them.</li><li>
Creates/updates desktop work instructions, plans and procedures.</li><li>
Provides training on work processes and tools.
</li><li>Interacts with end users to support, troubleshoot, and resolve issues and provide technical support for system-related issues.</li><li>
Knowledge of job role-based distribution/ communication matrix.</li><li>
Experience with record retention and project closeout activities.</li><li>
May develop and lead implementing records retention and turnover plans.</li><li>
Interacts and trouble-shoot document control and system issues with contractors and suppliers.</li><li>
Assists with access issues due to SSO or other authentication tools/processes.</li><li>
Understands the functionality of two-step verification (2SV) authentication processes.</li><li>
Assists in modifying and updating Power BI dashboards based on project requirements.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Education and Experience Requirements:</b></h2></div><div><ul><li>
Requires a bachelor&rsquo;s degree (or international equivalent) and 5-8 years of relevant experience or 9-12 years of relevant work experience.</li></ul><p><b>
Preferred Experience:</b></p><ul><li>
Intermediate experience of SQL Server.</li><li>
Intermediate experience in using Power BI dashboards and publishing them through the Power BI App.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Required Knowledge and Skills:</b></h2></div><div><ul><li>
Advance proficiency in ECMS (e.g., Aconex, Unifier).</li><li>
Deep knowledge of document lifecycles in large-scale infrastructure or EPC projects. (design through commissioning).</li><li>
Designs, implements, and improves document control processes and workflows.</li><li>
Performs detailed QA/QC of project documents; may lead audits and compliance reviews.</li><li>
Proficient in Microsoft Office, particularly Excel; experience in creating and publishing high-level reporting, dashboards using Power BI.</li><li>
Strong understanding of industry standards (e.g., ISO 9001, ISO 19650).</li><li>
Experience Training and supporting junior team members.</li><li>
Detail-oriented with the ability to meet deadlines under pressure.</li><li>
Proactive, adaptable, and committed to continuous improvement.</li><li>
Strong team player with a focus on excellence and agility in dynamic environments.</li><li>
Analytical mindset, able to identify process gaps and drive improvements.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Total Rewards/Benefits:</b></h2></div><div><p>
For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Diverse teams build the extraordinary:</b></h2></div><div><p>
As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.</p><p>
We are committed to being a company where every colleague feels that they belong-where colleagues feel part of &quot;One Team,&quot; respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.</p></div></div></div><p></p><p><b><i><br>
Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to </i></b><b>acesstmt@bechtel.com</b></p></div>

Document Controls Specialist

Global Engineering Services

<p>Job description:</p><p><b>Location:</b> <i>Gulberg III, Lahore</i><br/><b>Shift:</b> <i>Night Shift | Monday to Friday | 9:00 PM &ndash; 6:00 AM</i></p><p><b>Job Overview:</b></p><p>We are looking for a highly organized and detail-oriented <b>Document Control &amp; Data Management Specialist</b> to join our team in the <b>electronics manufacturing</b> industry. This role ensures the accurate management, tracking, and archiving of engineering and production documents in accordance with company standards, industry regulations, and quality management systems (QMS).</p><p><b>Key Responsibilities:</b></p><p><b>1. Document Control</b></p><ul><li>Maintain and archive documentation from Program Management, Engineering, Quality, Materials, and Process Engineering departments, including:</li><li>Formatted and raw BOMs</li><li>Gerber, BRD, and Step files</li><li>PDF drawings, SOPs, work instructions, forms</li><li>Document control lists, product codes, customer prefixes</li><li>Supplier/vendor information and manufacturer datasheets</li><li>Link datasheets for existing and new parts, maintaining historical archives for all down-revision documents.</li><li>Ensure accurate classification, version control, and accessibility of all documents.</li><li>Distribute controlled documents to appropriate stakeholders while adhering to document lifecycle procedures.</li></ul><p><b>2. Data Management</b></p><ul><li>Manage the entry, storage, and retrieval of design data, BOMs, and part numbers in the company&rsquo;s systems.</li><li>Ensure data accuracy, consistency, and integrity across platforms.</li><li>Implement and maintain proper backup and archiving practices for long-term data preservation.</li><li>Support Process Engineering by verifying build files, ensuring:</li><li>Complete BOMs with internal part numbers, quantities, designators, and MPNs</li><li>Valid Gerber files with correct artwork layers (paste, mask, silkscreen)</li><li>PCB/panel drawings with dimensions and fiducials</li><li>XY.txt files with correct coordinate data and orientation</li><li>Assembly PDFs with polarity and reference designators</li></ul><p><b>3. Compliance &amp; Audit Support</b></p><ul><li>Ensure adherence to internal policies and industry standards (ISO, RoHS, IPC, etc.).</li><li>Maintain document trails and logs required for internal and external audits.</li><li>Contribute to documentation of QMS-compliant control procedures.</li></ul><p><b>4. Cross-Functional Collaboration</b></p><ul><li>Coordinate with relevant departments to fulfill documentation and data needs.</li><li>Provide training and guidance to team members on document management tools and best practices.</li></ul><p><b>Qualifications:</b></p><p><b>Education:</b></p><ul><li>Bachelor's degree in Information Management, Business Administration, or a related field (preferred)</li></ul><p><b>Experience:</b></p><ul><li>2+ years of experience in document control/data management, preferably in electronics manufacturing</li><li>Experience with technical documentation, ECOs, and BOM handling</li></ul><p><b>Skills:</b></p><ul><li>Strong knowledge of document management tools and Microsoft Office (Excel, Word, PowerPoint)</li><li>Exceptional organizational skills, attention to detail, and accuracy</li><li>Familiarity with QMS, ISO standards, and data compliance requirements</li></ul><p><b>Preferred:</b></p><ul><li>Understanding of ISO 9001 / ISO 13485</li><li>Basic electronics terminology and manufacturing process knowledge</li></ul><p><b>Salary:</b> Market competitive with incentives like health &amp; life insurance, PF, EOBI, Mobile &amp; internet allowance and an annual bonus.</p><p><b>This is a full-time, on-site, night-shift position based in Gulberg III, Lahore.</b><br/><b>Working Hours:</b> Monday to Friday, 9:00 PM to 6:00 AM.</p><p>Job Type: Full-time</p><p>Location:</p><ul><li>Lahore (Preferred)</li></ul><p>Work Location: In person</p>

Document Control Specialist (Night Shift)

ITForce Technology DMCC

<p>We are seeking a dedicated and experienced iManage Work Support Specialist to provide on-site technical support for our clients in Iraq. The ideal candidate will have expertise in both cloud version and on-premise deployments of iManage Work, a leading document and email management solution. This role requires a native Arabic speaker with fluent English proficiency to ensure seamless communication with local teams and international stakeholders. The position is based full-time on-site in Iraq, with potential for occasional travel within the region.</p><p>## Key Responsibilities</p><p>- Provide first-line technical support for iManage Work systems, including troubleshooting, configuration, and maintenance for both SaaS and on-premise environments.</p><p>- Assist users with day-to-day issues related to document management, email integration, security settings, and workflow optimization.</p><p>- Conduct on-site installations, upgrades, and migrations between cloud and on-premise setups as needed.</p><p>- Collaborate with internal IT teams and external vendors to resolve complex technical problems and implement best practices.</p><p>- Deliver training sessions and create user guides tailored to Arabic-speaking audiences, while ensuring materials are available in both Arabic and English.</p><p>- Monitor system performance, perform regular audits, and recommend improvements to enhance efficiency and compliance.</p><p>- Handle incident management, including logging tickets, prioritizing issues, and ensuring timely resolutions in line with SLAs.</p><p>- Stay updated on iManage product updates, certifications, and industry trends to provide proactive support.</p><p>## Required Qualifications and Skills</p><p>- **Experience**: Minimum 3-5 years of hands-on experience supporting iManage Work or similar document management systems (e.g., NetDocuments, OpenText). Proven expertise in both cloud-based and on-premise server deployments is essential.</p><p>- **Technical Skills**:</p><p>- Strong knowledge of iManage Work modules, including WorkSite, Mobility, Security, and Integration with Microsoft Office/Outlook.</p><p>- Proficiency in Windows Server, SQL databases, Active Directory, and cloud platforms (e.g., Azure, AWS) for on-premise and SaaS configurations.</p><p>- Familiarity with scripting (e.g., PowerShell) and API integrations for custom solutions.</p><p>- **Language Proficiency**: Native Arabic speaker with fluent English (both written and spoken). Ability to communicate technical concepts clearly in both languages.</p><p>- **Education**: Bachelor's degree in Computer Science, Information Technology, or a related field. iManage certifications (e.g., iManage Certified System Engineer) are highly preferred.</p><p>- **Soft Skills**: Excellent problem-solving abilities, strong customer service orientation, and the ability to work independently in a fast-paced environment. Must be adaptable to on-site client demands and cultural nuances in Iraq.</p><p>- **Other Requirements**: Willingness to reside full-time in Iraq (specific location to be discussed during interview). Valid work visa or eligibility to work in Iraq is required. Must be available for occasional after-hours support.</p><p>## What We Offer</p><p>- Competitive salary and benefits package, including health insurance, relocation assistance (if applicable), and professional development opportunities.</p><p>- A collaborative work environment with exposure to cutting-edge legal tech solutions.</p><p>- Opportunities for career growth within a dynamic international team.</p><p>Job Type: Full-time</p><p>Pay: From AED8,000.00 per month</p><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Language:</p><ul><li>arabic (Required)</li></ul><p>License/Certification:</p><ul><li>imanage work certification (Preferred)</li></ul>

iManage Work Support Specialist (SaaS and On-Premise)

Alsalimi Company Limited

<div>
 <p>
  Location: Dammam
 </p>
 <p>
  Employment Type: Full-time
 </p>
 <p>
  <br/>
 </p>
 <p>
  About the Role:
 </p>
 <p>
  We are seeking a detail-oriented and organized Document Controller to join our team. The ideal candidate will be responsible for managing company records, ensuring compliance with regulatory requirements, and supporting operational departments through accurate documentation and reporting.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Key Responsibilities:
 </p>
 <p>
  <br/>
 </p>
 <p>
  Manage and update property records and documentation
 </p>
 <p>
  <br/>
 </p>
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  Handle water, sewage, electricity, and municipality accounts
 </p>
 <p>
  <br/>
 </p>
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  Maintain property licenses and regulatory documents
 </p>
 <p>
  <br/>
 </p>
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  Track expiry and renewal dates for contracts and official documents
 </p>
 <p>
  <br/>
 </p>
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  Follow up on maintenance and operational contracts
 </p>
 <p>
  <br/>
 </p>
 <p>
  Prepare periodic reports and summaries for management review
 </p>
 <p>
  <br/>
 </p>
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  Coordinate and verify vendor documentation
 </p>
 <p>
  <br/>
 </p>
 <p>
  Support policy and procedure updates
 </p>
 <p>
  <br/>
 </p>
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  Facilitate document-related coordination across departments
 </p>
 <p>
  <br/>
 </p>
 <p>
  Qualifications:
 </p>
 <p>
  <br/>
 </p>
 <p>
  Bachelor&rsquo;s degree in Business Administration, Document Management, or a related field (preferred)
 </p>
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  <br/>
 </p>
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  Proven experience as a Document Controller or in a similar administrative role
 </p>
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  <br/>
 </p>
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  Strong organizational and record-keeping skills
 </p>
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  <br/>
 </p>
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  Proficiency in MS Office (Word, Excel, Outlook)
 </p>
 <p>
  <br/>
 </p>
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  Familiarity with document management systems is an advantage
 </p>
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  <br/>
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  Strong attention to detail and ability to meet deadlines
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  Good communication skills and ability to coordinate across teams
 </p>
</div>


Pacific Northwest National Laboratory

<div>Overview:
<div><p>
At PNNL, our core capabilities are divided among major departments that we refer to as Directorates within the Lab, focused on a specific area of scientific research or other function, with its own leadership team and dedicated budget.</p></div><p></p><div><p><br>
Our Science &amp; Technology directorates include National Security, Earth and Biological Sciences, Physical and Computational Sciences, and Energy and Environment. In addition, we have an Environmental Molecular Sciences Laboratory, a Department of Energy, Office of Science user facility housed on the PNNL campus.</p><p></p><p><br>
The Energy and Environment Directorate delivers science and technology solutions for the nation&rsquo;s biggest energy and environmental challenges. Our more than 1,700 staff support the Department of Energy (DOE), delivering on key DOE mission areas including: modernizing our nation&rsquo;s power grid to maintain a reliable, affordable, secure, and resilient electricity delivery infrastructure; research, development, validation, and effective utilization of renewable energy and efficiency technologies that improve the affordability, reliability, resiliency, and security of the American energy system; and resolving complex issues in nuclear science, energy, and environmental management.</p><p><br>
</p><p>The Nuclear Sciences Division, part of the Energy and Environment Directorate, delivers science and technology innovations for the environment, energy, and national security. At a time when complex challenges are emerging on many fronts, we address some of the most challenging national and international nuclear issues. This includes providing technological solutions that protect the public health and safety around nuclear facilities, developing durable new materials for extreme nuclear environments, innovating new nuclear processes for the safety and security of the nation, and delivering new approaches for accelerating environmental cleanup of nuclear sites. The division&rsquo;s capabilities and efforts are focused on environmental management of nuclear sites, nuclear regulatory processes, national nuclear security, and advancing nuclear energy.
</p></div>Rockstar Rewards:
<p>
Employees and their families are offered medical insurance, dental insurance, vision insurance, robust telehealth care options, several mental health benefits, free wellness coaching, health savings account, flexible spending accounts, basic life insurance, disability insurance*, employee assistance program, business travel insurance, tuition assistance, relocation, backup childcare, legal benefits, supplemental parental bonding leave, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company-funded pension plan* and may enroll in our 401 (k) savings plan with company match*. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year.</p><ul><li>Research Associates excluded.</li></ul><p>
**All benefits are dependent upon eligibility.</p><div></div><div><br>
Click Here For Rockstar Rewards</div>
Responsibilities:
<p>
The Experimental and Computational Engineering Group is seeking an Operations Specialist to provide document management support to multiple programs and projects, while integrating operational capabilities, requirements, and solutions across research and support organizations. This work supports the National Nuclear Security Administration (NNSA) at the Savannah River Site (SRS) in South Carolina.</p><p>
The incumbent will be required to work independently, while in communication with Project Manager(s), to ensure efficiency and accuracy. The products that the incumbent produces will be pivotal in maintaining good standing with sponsors, both internal and external. The multiple responsibilities of this position will be completed concurrently with minimal supervision, appropriate prioritization of work, independent judgement, adjusting to new or changing situations, and recognizing the need for additional resources and when management attention is required. The incumbent&rsquo;s primary responsibilities will be performed as part of an integrated project team supporting Project Managers and project staff.</p><p>
Duties will include, but are not limited to, the following:</p><ul><li>
Maintain situational awareness of operational needs and emerging regulatory requirements, providing analysis of options and recommendations to mitigate exposure to operational risk and reduce the frequency of operational upset conditions.</li><li>
Coordinate operations and performs duties within the DOE and appropriate regulatory agencies requirements.</li><li>
Document Management: Generate, issue, and track project documents, managing the production process for large technical documents. Establish an information and records storage and retrieval process utilizing PNNL and NNSA-based records management systems. Prioritize multiple responsibilities in meeting sponsor and PNNL-driven deadlines. Maintain knowledge of the continually changing operational environment and laboratory systems and procedures to ensure project managers and staff stay in compliance. Act as liaison between support organizations and Project Manager. Interact directly with sponsors and national laboratory and agency staff outside of PNNL. Identify, develop, and implement process improvements involving others, both internal to PNNL and involving projects for sponsors.</li><li>
Document Control Administrator (DCA): Responsibility for the design, development and administration of a document library repository and database in SharePoint.</li><li>
Verification of DOE Order, federal guide and procedure compliance, and state-mandated performance objectives identified for document control and records management.</li><li>
Support management and staff for development / preparation / configuration management / document review, document formatting and editing.</li><li>
Administration of shared folder information management/index maintenance and access designations.</li><li>
Tracking/issuing and maintaining inventory of spare computing equipment and accessories.</li><li>
Development of ad-hoc reports, correspondence, reviews, evaluations and presentations.</li><li>
Performance of technical and editorial document reviews, comment compilation, tracking and reporting of contractor deliverables.</li><li>
Compile and provide documentation for public release and Freedom of Information Act (FOIA) requests.</li><li>
Performance of document research and data compilation.</li><li>
Support department needs associated with organizing, scanning and cataloging classified documents.</li><li>
Development and preparation of drawings, process cartoons, diagrams, sketches and flowsheets.</li><li>
Administrator for conference rooms.</li></ul><p><b>
This position is located on-site at the Savannah River Site (SRS) in South Carolina.</b></p>
Qualifications:
<div>
Minimum Qualifications:</div><ul><li>
BS/BA and 5 years of relevant experience -OR-</li><li>
MS/MA or higher and 3 years of relevant experience</li></ul><div>
Preferred Qualifications:</div><ul><li>
Derivative Classifier and Reviewing Official (DC/RO).</li><li>
Familiarity with HCL Notes and Visio.</li><li>
Familiarity with SRS site tours, badging needs, and meeting set-up/agendas.</li><li>
Prior experience supporting Savannah River Site (SRS) and/or NNSA.</li><li>
Demonstrated organization skills, written and verbal communications skills.</li><li>
Ability to work effectively in a dynamic, fast-paced environment.</li><li>
Strong interpersonal skills.</li><li>
Demonstrated proficient use of multiple computer applications (Word, Access, Excel, PowerPoint, Outlook, SharePoint) and flexibility to adapt as software is introduced to the workplace.</li><li>
Extensive document control/records management background.</li></ul>
Hazardous Working Conditions/Environment:
<p>
Not applicable.</p>
Additional Information:
<p>
This position requires the ability to obtain and maintain a federal security clearance.</p><p></p><p><br>
Requirements:</p><ul><li>
U.S. Citizenship</li><li>
Background Investigation: Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements for access to classified matter in accordance with 10 CFR 710, Appendix B.</li><li>
Drug Testing: All Security Clearance positions are Testing Designated Positions, which means that the candidate selected is subject to pre-employment and random drug testing. In addition, applicants must be able to demonstrate non-use of illegal drugs, including marijuana, for the 12 consecutive months preceding completion of the requisite Questionnaire for National Security Positions (QNSP).</li></ul><p>
Note: Applicants will be considered ineligible for security clearance processing by the U.S. Department of Energy until non-use of illegal drugs, including marijuana, for 12 months can be demonstrated.</p>
Testing Designated Position (TDP):
<p>
This position is a Testing Designated Position (TDP). The candidate selected for this position will be subject to pre-employment and random drug testing for illegal drugs, including marijuana, consistent with the Controlled Substances Act and the PNNL Workplace Substance Abuse Program.</p><br>
<p></p>
About PNNL:
<div>
Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them!</div><div><br>
At PNNL, you will find an exciting research environment and excellent benefits including health insurance, and flexible work schedules. PNNL is located in eastern Washington State&mdash;the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab&rsquo;s campus is only a 45-minute flight (or ~3 hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs.</div>
Commitment to Excellence and Equal Employment Opportunity:
<div>
Our laboratory is committed to fostering a work environment where all individuals are treated with fairness and respect while solving critical challenges in fundamental sciences, national security, and energy resiliency. We are an Equal Employment Opportunity employer.</div><div></div><div><br>
Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws.</div><div></div><div><br>
We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at careers@pnnl.gov.</div>
Drug Free Workplace:
<div>
PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs.</div><div></div><div><br>
If you are offered employment at PNNL, you must pass a drug test prior to commencing employment. PNNL complies with federal law regarding illegal drug use. Under federal law, marijuana remains an illegal drug. If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn.</div>
HSPD-12 PIV Credential Requirement:
<div>
In accordance with Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.1A, new employees are required to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. To obtain this credential, new employees must successfully complete and pass a Federal Tier 1 background check investigation. This investigation includes a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last year. This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws.</div><div></div><div><br>
For foreign national candidates:</div><div>
If you have not resided in the U.S. for three consecutive years, you are not eligible for the PIV credential and instead will need to obtain a favorable Local Site Specific Only (LSSO)risk determination to maintain employment. Once you meet the three-year residency requirement, you will be required to obtain a PIV credential to maintain employment.</div></div>

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