document management technician

ExamWorks

<div>Join us as a Document Management Technician, where you will play a critical role in preparing, organizing, scanning, and maintaining medical and company documentation.
This position supports internal operations by ensuring records are accurate, complete, properly stored, and handled in compliance with HIPAA regulations and company standards.
The Document Management Technician is responsible for gathering, printing, preparing, scanning, processing, and maintaining examinee charts, medical reports, and company documents. This role performs a variety of clerical and administrative tasks while ensuring confidentiality, quality, and timely completion of work.
Hours: Monday - Friday 10:30 a.m. to 7:00 p.m. CST
Location: Fully Remote
ESSENTIAL JOB FUNCTIONS<ul><li>
Prepare, print, sort, scan, process, and maintain electronic and/or hard‑copy charts, medical report forms, and company documents.</li><li>
Gather and organize examinee charts for examinations and/or deposition purposes.</li><li>
Finalize completed charts by confirming all required records are included, consolidated in the proper order, and free of duplicates or unnecessary documents.</li><li>
Prepare and ship records to physicians using appropriate mailing methods, including USPS, UPS, or electronic delivery, in accordance with client instructions and required timelines.</li><li>
Perform clerical duties such as typing, filing, emailing, proofreading, and data entry as required.</li><li>
Sort records, create cover letters, update client lists, and maintain efficient document storage systems.</li><li>
Perform mail‑related duties as assigned.</li><li>
Promote effective and efficient use of company supplies and resources.</li><li>
Protect examinee rights by maintaining strict confidentiality of personal and financial information in compliance with HIPAA regulations.</li><li>
Work independently while meeting strict deadlines and productivity expectations.</li><li>
Perform other duties as assigned.</li></ul>
MINIMUM REQUIRED QUALIFICATIONS
Education and/or Experience<ul><li>
High school diploma or equivalent required.</li><li>
Minimum of one (1) year of related experience, or an equivalent combination of education and experience.</li><li>
Experience in a medical office environment preferred.</li></ul>
Certificates, Licenses, Registrations
No specific requirements.
ESSENTIAL COMPETENCIES
QUALIFICATIONS
<ul><li>Knowledge of general office equipment including computers, fax machines, copiers, scanners, and telephones.</li><li>
Proficiency in multiple software programs, including Microsoft Word, Outlook, Excel, and Internet‑based systems.</li><li>
Full understanding of HIPAA regulations and compliance requirements.</li><li>
Ability to follow instructions and accurately carry out management direction.</li><li>
Demonstrated accuracy, attention to detail, and commitment to quality.</li><li>
Ability to monitor own work and identify opportunities for improvement.</li><li>
Strong communication skills, including the ability to convey information clearly, listen effectively, and seek clarification when needed.</li><li>
Ability to work independently, prioritize tasks, and manage time efficiently.</li><li>
Ability to maintain confidentiality at all times.</li><li>
Ability to work collaboratively in a positive, team‑oriented environment.</li><li>
Ability to stay focused and productive under normal or heavy distractions.</li><li>
Ability to work under pressure and handle stressful situations appropriately.</li><li>
Ability to manage change, delays, and unexpected events effectively.</li><li>
Demonstrated reliability and adherence to company attendance policies.</li><li>
Ability to maintain a professional and clean appearance consistent with company standards.</li></ul>
LANGUAGE/COMMUNICATION SKILLS<ul><li>
Ability to read, analyze, and interpret correspondence, medical records, and legal documents.</li><li>
Ability to write clearly and informatively and to edit work for spelling and grammar.</li><li>
Ability to respond appropriately and professionally to inquiries from physicians, management, and members of the business community.</li></ul>
NOTE:
This job description is intended to provide a general overview of the responsibilities and requirements for the Medical Assistant position. Specific duties and responsibilities may vary based on the clinic's needs and may be subject to change at the discretion of the employer.
Examworks offers our vendors a vast network of providers who perform Compensation and Pension (C&amp;P) exams, Separation Health Assessments (SHAs), and Reserve Health Readiness Program (RHRP) evaluations for our Nation's Veterans. Our offices are outfitted with state-of-the-art equipment and highly skilled medical professionals. We pride ourselves on delivering quality services in a timely manner. 
 
Examworks is an Equal Opportunity Employer and affords equal opportunity to all qualified applicants for all positions without regard to protected veteran status, qualified individuals with disabilities and all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age or any other status protected under local, state or federal laws. 
 
Equal Opportunity Employer - Minorities/Females/Disabled/Veterans</div>

Document Management Technician

England Ponticello & St. Clair

Job description:England Ponticello &amp; St.Clair, a southern California law firm, seeks a detail-oriented and organized Document Specialist to join our scan/document team. The Document Specialist will be responsible for naming, saving and managing various documents and files, ensuring accuracy, completeness, and compliance with company standards. This role requires strong administrative skills, exceptional attention to detail, and the ability to work efficiently in a fast-paced environment.Duties:- Review documents for accuracy, consistency, and adherence to established guidelines- Organize and maintain physical and electronic files- Perform naming, saving and data entry tasks to update and input information into document management systems- Assist in the creation, editing, and formatting of documents- Collaborate with team members to ensure proper document flow and timely completion of tasks- Conduct quality checks on documents to ensure compliance with internal policies and external regulations-Occasional answering of phonesQualifications:- High school diploma or equivalent; additional community college, 4 year college or certification in document management is a plus- Proven experience as a Document Specialist or similar role- Proficient in data entry and file managementAs a Document Specialist, you will play a crucial role in ensuring the accuracy, integrity, and accessibility of our firm's documents. We invite you to apply to be part of a growing team in a great work environment in a firm with over a 50 year history.Job Type: Full-timePay: $21.00 - $24.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Schedule:<ul><li>8 hour shift</li></ul>Work Location: In personPay: $21.00 - $24.00 per hourExpected hours: 40.0 per weekBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Document Management Clerk

Ortho-Precision Products

Job Overview We are seeking a highly organized and detail-oriented Document Control Specialist to join our dynamic team. In this vital role, you will oversee the management, organization, and maintenance of all project and quality documentation to ensure compliance with industry standards and internal procedures. Your proactive approach will support our commitment to quality management systems and regulatory adherence, contributing to the seamless operation of our documentation processes. This position offers an exciting opportunity to play a key role in maintaining the integrity and accessibility of critical records across various departments.Responsibilities<ul><li>Develop, implement, and maintain document control procedures aligned with ISO 13485, ISO 9001, and other relevant standards. </li><li>Manage electronic document management systems such as SharePoint and ERP platforms to ensure accurate storage, retrieval, and version control of documents. </li><li>Organize, file, and archive physical and digital documents with precision, ensuring easy access and compliance with regulatory requirements. </li><li>Perform regular audits of records for accuracy, completeness, and adherence to quality management protocols. </li><li>Proofread technical documents for clarity, consistency, and correctness before approval or distribution. </li><li>Support data entry activities related to document tracking, reporting, and records management initiatives. </li><li>Collaborate with cross-functional teams to facilitate document review cycles, approvals, and updates in a timely manner.</li></ul>Qualifications<ul><li>Proven experience in document management systems such as SharePoint or similar platforms. </li><li>Strong organizational skills with meticulous attention to detail in filing, data management, and records organization. </li><li>Familiarity with quality management standards including ISO 13485 (medical devices) and ISO 9001 (quality systems). </li><li>Experience working with ERP systems or other enterprise resource planning tools is preferred. </li><li>Excellent proofreading skills combined with technical writing ability for creating clear documentation. </li><li>Demonstrated administrative experience supporting document control or records management functions. </li><li>Ability to handle multiple tasks efficiently while maintaining accuracy under tight deadlines. Join us in ensuring the integrity of our documentation processes! Your expertise will help uphold our commitment to quality excellence while supporting operational efficiency across our organization.</li></ul>Pay: $23.00 - $27.00 per hourWork Location: In person

Document Control Specialist

West Coast Spiral Pipe

Overview We are seeking a highly organized and detail-oriented Document Control Specialist to join our dynamic team. In this vital role, you will oversee the management, organization, and maintenance of all project and quality documentation to ensure compliance with industry standards and internal procedures. Your expertise will support our commitment to excellence by ensuring that all documents are accurate, accessible, and properly controlled across various departments. Position will also require data inputting into ERP programs, creating project work orders based on Purchase Order and Standards/Specifications, creating reports, packing slips and answering phones as needed.Responsibilities<ul><li>Develop, implement, and maintain document control procedures aligned with ISO 13485, ISO 9001, and other relevant quality management standards.</li><li>Manage electronic and paper-based document management systems, including SharePoint and ERP systems, ensuring all records are current, accurate, and properly stored.</li><li>Facilitate the filing, indexing, and retrieval of documents to support quality assurance, regulatory compliance, and audit readiness.</li><li>Perform data entry and data management tasks to update records accurately in various systems.</li><li>Proofread technical documents for clarity, accuracy, and consistency before approval or distribution.</li><li>Coordinate document review cycles, approvals, revisions, and distribution processes across teams.</li><li>Conduct regular audits of records management practices to ensure compliance with organizational policies and regulatory requirements.</li><li>Creating project Work Orders based on Purchase Orders, Standard and Specifications.</li><li>Creating reports and Packing Slips for trucking, accordingly.</li><li>Answering and directing calls, as needed.</li></ul>Skills<ul><li>Knowledge of ISO 9001 standards.</li><li>Proficiency in document management systems such as SharePoint and ERP platforms.</li><li>Excellent organizational skills with a keen eye for detail in filing, record keeping, and data entry.</li><li>Experience with document control procedures within regulated environments; familiarity with filing systems and records management practices.</li><li>Effective proofreading skills combined with technical writing abilities for creating clear documentation.</li><li>Ability to manage multiple tasks efficiently while maintaining accuracy under tight deadlines.</li><li>Prior administrative experience supporting quality or regulatory functions is highly desirable. Join us if you&rsquo;re passionate about ensuring documentation integrity in a thriving organization dedicated to quality excellence! Your meticulous attention to detail will help uphold our standards of compliance while supporting our team&rsquo;s success every step of the way.</li></ul>Pay: $25.00 - $27.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Ability to Commute:<ul><li>Rialto, CA 92377 (Preferred)</li></ul>Work Location: In person

AECOM

<div>
 
 
 Company Description
 
 
 
 
 Work with Us. Change the World.
 
 
 
 At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
 
 
 There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
 
 
 We're one global team driven by our common purpose to deliver a better world. Join us.
 
 
 
 Job Description
 
 
 <ul>
 <li>
 Responsible for the administration of a comprehensive document control system to support program-wide administrative, engineering, and operational activities. This role ensures timely, accurate, and systematic management of all project documentation in alignment with project and client requirements, with a particular focus on electronic document control through platforms such as Aconex.
 </li>
 <li>
 Maintain and control all technical documentation including specifications, IFC and shop drawings, vendor documents, calculation sheets, and revision instructions, both electronically and physically.
 </li>
 <li>
 Ensure proper use and upkeep of the Electronic Document Management System (EDMS), particularly Aconex, for receiving, tracking, and distributing project documentation.
 </li>
 <li>
 Prepare and maintain accurate logs and registers such as Critical / Non-Critical Documents, GFC Drawings, Shop Drawings, RFIs, NCRs, CARs, and others as required for monthly progress reports.
 </li>
 <li>
 Issue documents using approved transmittal formats in accordance with project procedures to the client, consultants, site teams, and company stakeholders.
 </li>
 <li>
 Monitor incoming and outgoing correspondences, ensuring timely routing, response tracking, and archiving.
 </li>
 <li>
 Coordinate with Head Office and Vendors to obtain updated versions of all documents and ensure the latest revisions are distributed to relevant parties.
 </li>
 <li>
 Support the compilation and submission of final as-built documentation in compliance with approved document closeout procedures.
 </li>
 <li>
 Assist in the preparation of daily, weekly, and monthly reports by maintaining regular records of site document activity.
 </li>
 <li>
 Maintain the Master Document Register for each project and ensure readiness for progress reporting and milestone payment submissions.
 </li>
 <li>
 Track license registration and renewal requirements as per applicable project regulations.
 </li>
 
 </ul>
 
 Qualifications
 
 
 
 
 Minimum Qualifications:
 
 
 <ul>
 <li>
 Degree preferred but not essential; relevant certifications in document control are an advantage.
 </li>
 
 </ul>
 
 Experience:
 
 
 <ul>
 <li>
 Minimum 7 years of experience in a similar role, preferably within a construction supervision or engineering design consultancy.
 </li>
 <li>
 Proven experience with Aconex on large-scale infrastructure, building, or industrial projects is essential.
 </li>
 
 </ul>
 
 Additional Information
 
 
 
 
 About AECOM
 
 
 
 AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
 
 
 AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.
 
 
 
 What makes AECOM a great place to work
 
 
 
 You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
 
 
 As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.
 
 
 
 ReqID:
 
 J10139735
 
 
 
 Business Line:
 
 Transportation
 
 
 
 Business Group:
 
 DCS
 
 
 
 Strategic Business Unit:
 
 ME and Africa
 
 
 
 Career Area:
 
 Administration
 
 
 
 Work Location Model:
 
 On-Site
 
 
 
</div>

Document Control Specialist I

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us. 
Job Description<ul><li> 
Responsible for the administration of a comprehensive document control system to support program-wide administrative, engineering, and operational activities. This role ensures timely, accurate, and systematic management of all project documentation in alignment with project and client requirements, with a particular focus on electronic document control through platforms such as Aconex.</li><li>
Maintain and control all technical documentation including specifications, IFC and shop drawings, vendor documents, calculation sheets, and revision instructions, both electronically and physically.</li><li>
Ensure proper use and upkeep of the Electronic Document Management System (EDMS), particularly Aconex, for receiving, tracking, and distributing project documentation.</li><li>
Prepare and maintain accurate logs and registers such as Critical / Non-Critical Documents, GFC Drawings, Shop Drawings, RFIs, NCRs, CARs, and others as required for monthly progress reports.</li><li>
Issue documents using approved transmittal formats in accordance with project procedures to the client, consultants, site teams, and company stakeholders.</li><li>
Monitor incoming and outgoing correspondences, ensuring timely routing, response tracking, and archiving.</li><li>
Coordinate with Head Office and Vendors to obtain updated versions of all documents and ensure the latest revisions are distributed to relevant parties.</li><li>
Support the compilation and submission of final as-built documentation in compliance with approved document closeout procedures.</li><li>
Assist in the preparation of daily, weekly, and monthly reports by maintaining regular records of site document activity.</li><li>
Maintain the Master Document Register for each project and ensure readiness for progress reporting and milestone payment submissions.</li><li>
Track license registration and renewal requirements as per applicable project regulations.</li></ul> 
Qualifications 
Minimum Qualifications:<ul><li>
Degree preferred but not essential; relevant certifications in document control are an advantage.</li></ul>
Experience:<ul><li>
Minimum 7 years of experience in a similar role, preferably within a construction supervision or engineering design consultancy.</li><li>
Proven experience with Aconex on large-scale infrastructure, building, or industrial projects is essential.</li></ul> 

Additional Information<div></div> 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

The PromptCare Companies, Inc.

<div>Description:

The Document Management Team Member is responsible for the procurement and assignment of documents for both the pharmacy and nursing departments. The Document Management Team Member must have a solid work ethic, be highly organized, and must have excellent written and oral communication skills. 
Reports to: Departmental Supervisor or Manager
Job Type: Full/Time, Non-Exempt
Requirements:
<ul><li>Minimum education of a high school diploma or equivalent is required</li><li>
Healthcare service experience is a major advantage</li><li>
Must have good communication skills: Telephone, email, and interoffice communications</li><li>
Must have good PC skills, especially with the Microsoft Office suite of products: Word, Excel and PowerPoint</li><li>
Knowledge of CPR + is preferred</li></ul>
Job Responsibilities, included but not limited to:<ul><li>
Fax/email documents that require signatures</li><li>
Phone calls in 48 hours to confirm receipt</li><li>
Includes all physician orders/prescriptions</li><li>
Tracking all documents: (Prescriptions, Physician orders, Lab Orders)</li><li>
Follow up on documents not returned</li><li>
Scan all documents and attach to patient record in CPR record management system</li><li>
Confirm Enteral department delivery tickets for CPR+ patients</li><li>
Reports and Tracking for returned delivery tickets and signatures</li><li>
Other responsibilities as assigned</li></ul>
Physical Demands
The physical requirements listed here indicate what an employee must meet to effectively perform this role's essential functions. The employee frequently needs to communicate verbally, listen attentively, and spend prolonged periods sitting at a desk and working on a computer. The role also requires lifting files, opening filing cabinets, and bending or standing as needed.
Benefits &amp; Perks<ul><li>
Comprehensive Medical, Dental, and Vision Package</li><li>
401(k) Plan with Company Match</li><li>
Generous PTO: Vacation, Sick Time, Personal Days, and Paid Holidays</li><li>
Life Insurance: Standard coverage with optional enhancements</li><li>
Employee Assistance Program: Free counseling and coaching sessions</li><li>
Emotional Well-being and Work-Life Balance Resources</li><li>
Short &amp; Long-Term Disability: Company-paid with optional supplements</li><li>
Accidental Death and Dismemberment Insurance</li><li>
FSA and HSA: Manage healthcare expenses</li><li>
Commuter Spending Programs</li><li>
Volunteer and Engagement Opportunities</li><li>
Employee Referral Bonuses</li><li>
Exclusive Discounts on entertainment, travel and various other supplemental and cellphone plans</li></ul>
Equal Employment Opportunity
The PromptCare Companies is committed to Equal Employment Opportunity (EEO) and prohibits employment discrimination on the basis of race, color, age, national origin, religion, gender, gender identity, sexual orientation, pregnancy, marital status, genetic disposition, disability, veteran's status or any other characteristic or classification protected by State/Federal/Local laws. We foster a work environment in which diversity and inclusion are embraced, people are hired and advanced on their merits, and employees are treated with mutual respect and dignity.</div>

Document Management Team Member

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