document manager

Al-Futtaim

<div>Job Requisition ID: 171604
Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

Overview of the role:

The Document Control Manager is responsible for establishing, implementing, and maintaining an effective document control system to ensure the accuracy, quality, security, and compliance of all controlled documents across the organization. This role ensures that documentation processes support operational efficiency, regulatory requirements, and industry standards. The Document Control Manager oversees the document lifecycle, from creation and revision through distribution, storage, and archiving, while leading a team to maintain timely access to accurate and up-to-date information for internal and external stakeholders.

What you will do:
<ul>
<li>Establish, implement, and maintain a centralized document control system across all real estate development projects.</li>
<li>Ensure timely and accurate flow of documents between internal teams, consultants, contractors, and stakeholders.</li>
<li>Track, archive, and retrieve all project-related documents in accordance with company protocols and audit requirements.</li>
<li>Maintain document control registers, logs, and reports to support project teams and ensure compliance with QA/QC standards.</li>
<li>Ensure all documentation is properly reviewed, approved, and distributed based on established workflows and confidentiality protocols.</li></ul> 


Required Skills to be successful:

Minimum 10 years of experience in document control, preferably within large-scale construction or real estate development environments.

What equips you for the role:
<ul>
<li>Bachelor&rsquo;s degree in business administration, Engineering, or related field.</li>
<li>Proficient in electronic document management systems (EDMS).</li>
<li>Experience working with both contractors and consultants on large-scale projects &amp; aware of the developer projects process.</li>
<li>Familiarity with ISO standards, QA/QC procedures, and audit requirements in real estate and construction.</li></ul> 
About Al-Futtaim Group Real Estate 
The real estate development and operations arm of Al-Futtaim, Al-Futtaim Group Real Estate is responsible for a multi-billion-dollar portfolio across MENA. With high-quality residential, business, retail, tourism, educational and healthcare developments, the master developer caters to the diverse needs of cities and communities in the region. From origination, conception, development, sales, procurement and construction of mega-projects and the leasing, operation and management of these projects after completion, Al-Futtaim Group Real Estate (AFGRE) has been developing and managing owned landbanks, unlocking the economic potential of the region and contributing to future development for more than 40 years. 
Our focus is to enable and invest in meaningful relationships to make our properties the best places to live and work, build additional products and services and enable partnerships to create true value to our customers throughout their entire experience with us. 
AFGRE is responsible for master planning of all projects in its portfolio, including two large scale mixed use destinations: Dubai Festival City and Cairo Festival City.</div>

Document Control Manager

Colas Rail Egypt كولاس ريل مصر

<div>
 Opportunity Details
 
 
 
 Job Title:
 
 Document Control Manager
 
 
 
 Location:
 
 AQM Project &ndash; Sheraton, Cairo, Egypt
 
 
 
 Industry:
 
 Railway / Metro Infrastructure &ndash; Construction
 
 
 
 Job Type:
 
 Full-Time
 
 
 
 About The Role
 
 
 
 We are seeking an experienced
 
 Document Control Manager
 
 to join our AQM Project team in Sheraton, Cairo. The successful candidate will be responsible for leading the document control function, ensuring proper management of all project-related documentation in compliance with company standards and project requirements. This role is critical to ensuring document traceability, version control, timely communication, and adherence to contractual and regulatory obligations.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Develop, implement, and maintain the project document control strategy and procedures in alignment with corporate standards.
 </li>
 <li>
 Manage the flow of project documentation (incoming/outgoing, internal/external) to ensure timely and accurate distribution and archiving.
 </li>
 <li>
 Oversee the use of Aconex as the primary document management system and ensure all stakeholders adhere to the system protocols.
 </li>
 <li>
 Monitor document submissions, approvals, and returns to ensure compliance with deadlines and version control.
 </li>
 <li>
 Lead and supervise the Document Control team, providing guidance, training, and performance monitoring.
 </li>
 <li>
 Liaise with Engineering, Construction, Project Controls, and Client teams to facilitate smooth document exchange and resolution of issues.
 </li>
 <li>
 Maintain a secure and organized digital archive for easy retrieval and audit readiness.
 </li>
 <li>
 Generate periodic reports on documentation status and progress for management and client reporting.
 </li>
 <li>
 Ensure confidentiality and data integrity of all project documents and records.
 
 
 </li>
 </ul>
 
 Qualifications And Experience
 
 
 
 <ul>
 <li>
 10&ndash;15 years of proven experience in document control within large-scale Railway/Metro or Construction projects.
 </li>
 <li>
 Strong command of Aconex with demonstrated hands-on experience in managing complex document workflows.
 </li>
 <li>
 Bachelor's degree in Engineering, Business Administration, Information Management, or a related field is preferred.
 </li>
 <li>
 In-depth understanding of document control standards, ISO requirements, and industry best practices.
 </li>
 <li>
 Excellent organizational, leadership, and communication skills.
 </li>
 <li>
 Ability to work effectively under pressure and within tight deadlines.
 </li>
 <li>
 Fluency in English is essential (spoken and written).
 
 
 </li>
 </ul>
 
 Why Join Us?
 
 
 
 <ul>
 <li>
 Be part of a landmark metro project contributing to Egypt's infrastructure development.
 </li>
 <li>
 Work with a high-performing team in a collaborative and professional environment.
 </li>
 <li>
 Competitive compensation and opportunities for career growth within a multinational setting.
 
 
 </li>
 </ul>
 
 Application Instructions
 
 
 
 Qualified candidates are invited to submit their CVs and cover letters highlighting their relevant experience and system proficiencies. Only shortlisted candidates will be contacted.
</div>

Switchgear Group of Companies

Job Title: Document ControllerDepartment: Operation and MaintenanceLocation: Abu DhabiReports To: Operations ManagerJob Summary: The Document Controller is responsible for managing and maintaining all controlled documents within the Operation and Maintenance Department. This role ensures that all documents are accurate, up-to-date, and easily accessible to authorized personnel. The Document Controller will also ensure compliance with regulatory and company standards.Key Responsibilities:Document Management:Manage the intake, handling, and storage of documentation.Develop and implement processes for document control.Ensure all documentation meets formal requirements and required standards.Review and update documents as necessary.Document Control:Track and manage versions of documents.Retrieve files as needed by company staff.Securely backup and store documents.Ensure proper organization and categorization of documents.Compliance and Quality Control:Ensure all documents are accurate, complete, and in compliance with standards.Monitor regulatory activity to maintain compliance with records and document management laws.Conduct regular audits to ensure document integrity and compliance.Coordination and Communication:Coordinate with project teams to ensure all documents are accounted for and in the appropriate location.Keep other personnel updated on new document versions and how to obtain access.Train employees on records management procedures and policies, including documentation, retention, retrieval, destruction, and disaster recovery.Technical Support:Use document management software to upload or scan paper documents.Create templates for use by other personnel.Assist with communication during external audits.Qualifications:Education: Bachelor's degree in Business Administration, Information Management, or a related field.Experience: Minimum of 3 years of experience in document control or a similar role.Skills:Proficiency in document management software.Excellent organizational skills and attention to detail.Strong communication and interpersonal skills.Ability to work independently and as part of a team.Knowledge of regulatory requirements and standards for document control.Working Conditions:Office environment with occasional site visits.May require extended hours during peak periods.Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per month

Document Controller

<div>
 
 Job Description
 
 
 
 With more than 14000 people around the globe, GHD is one of the world&rsquo;s leading professional services companies operating in the global markets of water, energy and resources, environment, property and buildings, and transportation. Serving clients across five continents and the Pacific region, GHD people share a passion for exceeding the expectations of our clients and contributing to their success.
 
 
 If you want to start a career with impact, being involved in solving everyday problems through to tackling some of the great challenges our clients and communities face, you&rsquo;ll find that here at GHD.
 
 
 We're looking for a
 
 Document Controller
 
 to join our dynamic team and prepare project cost, forecast, estimating, tracking, analysis, and reports.
 
 
 This role will also be involved in maintaining internal labor and project costs to allocated budget, perform cost analysis and advising project leaders on cost over-runs, working with computerized databases to manage project changes and minimize costs, overseeing and generating project-based invoices, reviewing and improving cost control systems to streamline and create more efficient cost analysis and reporting mechanisms, and supporting project team with labor projections, reallocations, and general cost reporting.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Control design documentation for the project/department
 </li>
 <li>
 Maintain up to date records of financial status of projects
 </li>
 <li>
 Assist in the control of other documentation types as directed.
 </li>
 <li>
 Liaise with project/department staff, to achieve efficient data transmission, appropriate process alignment and a high standard of service deliver
 </li>
 <li>
 Provide support to staff in the Project Management Group and others, as required.
 </li>
 <li>
 All clerical and administrative duties such as typing, transmittals, registering correspondence,
 </li>
 <li>
 updating quality records, filing, binding, scanning, copying etc required of the role.
 </li>
 <li>
 Support and liaise with members of the Project Management team to ensure processes and procedures are being implemented.
 </li>
 <li>
 Through a process of training and self-learning, become familiar with GHDs document and job management systems.
 </li>
 <li>
 Provide a full document control support role including daily tasks such as: &ndash; Expedite the review and approval of documentation including engineering documents and drawings and vendor data, and procedures. &ndash; Plan, supervise and record document flow to and from all necessary parties including engineering and construction contractors, sub-contractors and the project office. &ndash; Write standard letters. &ndash; Update quality records. &ndash; Record and issue all incoming and outgoing project correspondence and contractual notices. On certain projects, this may include e-mails. &ndash; Issues transmittals and receipts concerning the documents in circulation. &ndash; Complete all necessary typing and filing as required. Develop familiarity with GHD DTC and understanding of required formatting and presentation of documents. &ndash; Financial reporting - project cost updates in spreadsheet format, tracking earned value, assistance with invoicing. &ndash; Program management - assistance with Suretrak programming
 </li>
 <li>
 Assist with job management using PM tools (MS Access) for issues management and risk management
 </li>
 <li>
 Document Preparation: Organize and prepare complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for special reports.
 </li>
 <li>
 Cost Accounting: Evaluate costs and identify variances or opportunities to improve profitability for more senior colleagues.
 </li>
 <li>
 Cost Calculation and Analysis: Prepare and analyze accurate costings for construction, maintenance, or improvement works. Will include calculations covering materials, quantities, and labor time.
 </li>
 <li>
 Cost Price Calculation: Work independently to collate and analyze cost price and/or project data using data modeling tools and algorithms to calculate cost process and project estimates.
 </li>
 <li>
 Personal Capability Building: Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching. Develop and maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media.
 </li>
 <li>
 Operational Compliance: Develop knowledge and understanding of the organization's policies and procedures and of relevant regulatory codes and codes of conduct to ensure own work adheres to those standards. Obtain authorization from a supervisor or manager for any exceptions from mandatory procedure.
 </li>
 <li>
 Cost Reduction: Contribute to reviewing costs, generate ideas for cost reduction, and contribute to the implementation of cost saving initiatives.
 </li>
 <li>
 Project Reporting and Review: Contribute to project and program reporting and review by organizing meetings and by preparing project and/or program papers (e.g., agendas, reports, and presentations).
 
 
 </li>
 </ul>
 
 Take on some of the world's toughest challenges- with everyone at GHD backing you every step of the way.
 
 
 
 
 At GHD, we celebrate the power of a multicultural workforce and champion individual achievement. As an equal opportunity employer, we are committed to providing fair and inclusive employment opportunities to all qualified candidates and employees&mdash;regardless of background, identity, or experience. We believe that diversity drives innovation, and we welcome the unique perspectives that each team member brings to our organization.
 
</div>

EGEC Qatar

Job Summary:Document Controller is responsible to ensure the Document Management consistency across all Projects, meticulously, maintaining control and traceability of the documentation from Project initiation throughout completion.Duties &amp; Responsibilities:<ul><li>Develop and maintain the Document Management System to ensure compliance with company procedures and client standards.</li><li>Manage the flow of documents (incoming/outgoing) in both electronic and paper formats, ensuring proper registration and archiving.</li><li>Ensure standardized formatting, numbering, and revision control for all project documents and drawings.</li><li>Distribute the latest approved versions of documents and drawings to internal teams and external stakeholders (clients, contractors, suppliers).</li><li>Coordinate with project teams and third parties to maintain consistency and efficiency in document handling and project close-out.</li><li>Maintain the Master Document Register (MDR) in cooperation with the Project Manager.</li><li>Monitor technical document reviews and approvals as per project timelines.</li><li>Ensure compliance with QHSE standards (ISO 9001, 14001, 45001) in all document-related activities.</li><li>Support audits and inspections by maintaining accurate and up-to-date documentation.</li><li>Report and record document-related non-conformities and follow up with the QHSE department for resolution.</li></ul>Education &amp; Experience: <ul><li>Bachelor&rsquo;s Degree in Business management or relevant degree</li><li>5-6 years of experience, min. 2 years with Consulting background</li><li>Knowledge for close-out document in final stage.</li><li>Knowledge client system e.g., FCTS, PDML &amp; Municipality permits approval</li><li>Knowledge of various file formats</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Are you living in one of these regions (Alkhor - Simaismah - Al shamal - Al&nbsp;Ruwais)?</li><li>Do you have a car?</li><li>Are you able to join immediately?</li><li>What is your current salary?</li><li>What is your expected&nbsp;salary?</li></ul>Experience:<ul><li>Document controller: 5 years (Required)</li></ul>

Documet Controller

edari

<div>
 
 We are looking to hire a
 
 Document Controller
 
 who will be responsible for tracking, updating, and maintaining various documents&mdash;including functional documents, correspondence, agreements, construction drawings, and project submittals&mdash;for our
 
 semi-government
 
 client based in
 
 Dubai, UAE
 
 , one of the largest
 
 real estate developers
 
 in the region.
 
 
 
 
 
 This position is a
 
 contract role with an initial duration of 12 months
 
 and is renewable based on performance and business requirements. The role sits within the
 
 Contracts &amp; Procurement (C&amp;P) Department
 
 and reports directly to the
 
 Contracts Manager
 
 .
 
 
 
 
 
 We are looking for a passionate
 
 Document Controller
 
 who ensures accuracy, confidentiality, and effective control of all records while streamlining processes. You should also have hands-on experience with
 
 Aconex and Unifier
 
 , strong knowledge of electronic document management systems, and prior exposure to large-scale construction and real estate projects.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 &bull; Receive, track, and store incoming documentation in accordance with company procedures.
 
 
 &bull; Maintain an efficient document control system for easy retrieval and systematic archiving.
 
 
 &bull; Liaise with consultants, contractors, and internal teams to manage approvals and circulation.
 
 
 &bull; Handle construction drawings, submittals, and project documentation using Aconex/Unifier.
 
 
 &bull; Participate in audits and ensure compliance with document control requirements.
 
 
 &bull; Prepare regular reports on document status to support decision-making.
 
 
 &bull; Ensure confidentiality and security of sensitive records through proper access controls.
 
 
 
 
 
 
 Knowledge, Skills &amp; Experience:
 
 
 
 
 
 
 &bull; Diploma or Degree in Business Administration or a related field.
 
 
 &bull; 1&ndash;3 years&rsquo; experience in document control, preferably within real estate or construction.
 
 
 &bull; Proficiency in
 
 Aconex, Unifier, SharePoint, and MS Office Suite
 
 .
 
 
 &bull; Strong communication and collaboration skills with cross-functional teams.
 
 
 &bull; Excellent organizational and time management abilities.
 
 
 &bull; Knowledge of digital file formats, electronic documentation, and archiving systems.
 
 
 
 
 
 
 Availability:
 
 
 
 
 
 
 Preference will be given to candidates who are
 
 available immediately.
 
 
 
 
 
 
 We are looking for candidates who are able to work in the
 
 United Arab Emirates
 
 . Please apply with your updated CV and ensure your contact details are included.
 
 
 
 
 
 We will review your application within
 
 7 working days
 
 . Should your profile meet the requirements, a consultant from
 
 Edari
 
 will reach out to discuss the role in more detail and outline the next steps.
 
</div>

Proficient

Receive and issue all documents under transmittal, both externally and internally in compliance with document distribution guidelinesEnsure that all required department documents are completed and submitted on or before the due dateEnsure the accuracy of all document filenames, revisions &amp; submissions before submitting to the recipient to avoid confusion and errorsEnsure that controlled copies of the latest approved documents and drawings are given to appropriate staff, contractors, and suppliers as applicableDevelop and maintain department document control registerRecords and files all documentation between departments, contractors, suppliers &amp; consultantsAllocate document numbers to internally prepared documents and incoming documentationMaintain updated records of all approved documents in the department&rsquo;s Document ArchiveMaintains the files and control logs as required by the project proceduresPerform other tasks which may be assigned from time to time.Take reasonable care for the health and safety of himself/herself and others who may be affected by their acts or omissionsQualification - University degree in engineering or administrationJob Types: Full-time, Contract Contract length: 12 monthsPay: AED3,500.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Do you have a valid own or spouse sponsored UAE visa ? we don't provide a visa for this position.</li><li>Do you have own/spouse visa? We can't give visa.</li></ul>

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