document manager

arts island contracting

Job Title: Document Controller Location: Abu Dhabi Department: Project / Administration Reports to: Project Manager / Operations ManagerJob Summary:We are seeking a highly organized and detail-oriented Document Controller to manage and maintain project documentation across various departments. The Document Controller will be responsible for receiving, tracking, distributing, and archiving documents in a timely and efficient manner, ensuring compliance with company standards and project requirements.Key Responsibilities:<ul><li>Document Management</li><li>Establish and maintain document control systems for all project-related files (drawings, submittals, RFIs, contracts, correspondence, etc.).</li><li>Ensure all documents are properly coded, logged, and stored (both physical and electronic formats).</li><li>Receive, check, and distribute incoming documents and drawings according to company procedures.</li><li>Project Coordination</li><li>Coordinate with project teams, consultants, and clients to ensure timely submission and retrieval of required documents.</li><li>Track document submissions, revisions, approvals, and pending responses.</li><li>Prepare transmittals and ensure proper document flow among stakeholders.</li><li>Quality &amp; Compliance</li><li>Ensure document control processes comply with ISO standards and project-specific requirements.</li><li>Maintain confidentiality and ensure proper version control to prevent data loss or duplication.</li><li>Assist in audits and ensure easy retrieval of records when needed.</li><li>Reporting &amp; Archiving</li><li>Generate logs, reports, and document registers regularly for internal and client use.</li><li>Archive project documentation upon completion for future reference and legal compliance.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s Degree or Diploma in Business Administration, Engineering, or a related field.</li><li>Minimum 2&ndash;5 years of experience as a Document Controller in the construction or engineering sector.</li><li>Proficient in MS Office, Document Control Software (e.g., Aconex, EDMS, Procore, Primavera Contract Management).</li><li>Excellent organizational, communication, and time management skills.</li><li>Strong attention to detail and ability to work under pressure.</li></ul>Preferred:<ul><li>Experience with fast-track projects and multi-disciplinary construction environments.</li><li>Familiarity with UAE authorities and documentation requirements (e.g., ADM, DEWA, DCD).</li><li>Knowledge of ISO 9001 documentation standards</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Years of Experience in UAE </li><li>Do you have any experience in Contracting Company ? </li><li>Are able to join immediately ? </li><li>Expected Salary</li></ul>

Document Controller

. Document Management<ul><li>Maintain and control all fit-out project documents including architectural drawings, shop drawings, MEP layouts, material submittals, method statements, and specifications.</li><li>Implement document control procedures to ensure proper logging, tracking, filing, and archiving of documents.</li><li>Ensure strict version control so that only approved and latest revisions are issued to site teams.</li><li>Receive, register, scan, and index incoming and outgoing documents (hard copy and electronic).</li><li>Maintain document registers, transmittals, logs, and databases in line with project requirements.</li></ul>2. Distribution &amp; Coordination<ul><li>Ensure timely distribution of drawings, submittals, RFIs, mock-up approvals, and technical documents to site engineers, subcontractors, and consultants.</li><li>Coordinate with project managers, site engineers, consultants, suppliers, and subcontractors regarding document revisions, comments, and approvals.</li><li>Follow up on outstanding submittals, approvals, and consultant responses to prevent site delays.</li><li>Maintain continuous coordination with the site team to ensure correct documents are used during execution.</li></ul>3. Quality &amp; Compliance<ul><li>Ensure all project documentation complies with ISO standards, company procedures, and client requirements.</li><li>Verify documents for accuracy, completeness, proper formatting, and correct reference before issuance.</li><li>Ensure obsolete or superseded documents are withdrawn from site circulation.</li><li>Support internal and external audits by maintaining organized, traceable, and updated records.</li></ul>4. Reporting &amp; Tracking<ul><li>Prepare and maintain daily, weekly, and monthly document control reports.</li><li>Track submission schedules, approval timelines, and revision histories.</li><li>Monitor document workflow status and report potential delays or risks to the Project Manager.</li></ul>5. Administrative &amp; Site Support<ul><li>Assist in preparing reports, presentations, and meeting minutes as required by the project team.</li><li>Support procurement, material approvals, and subcontract documentation processes.</li><li>Manage and update digital document management systems such as Aconex, Procore, SharePoint, or similar platforms.</li><li>Maintain proper filing of handover documents, O&amp;M manuals, warranties, and as-built drawings</li></ul>Job Type: Full-time

RA International

<div>
 
 We are currently seeking an experienced Document Controller to support our projects on a remote working basis. Candidates must have a reliable home office setup and a stable internet connection and should hold a valid residence visa. Occasional on-site visits may be required, subject to project needs and prior coordination.
 
 
 
 
 
 
 
 ROLES AND RESPONSIBILITIES:
 
 
 
 <ul>
 <li>
 Establish and maintain a structured document control system for all project phases (design, submittals, procurement, construction, commissioning, and handover).
 </li>
 <li>
 Receive, review, file, and classify project documents, including drawings, specifications, contracts, reports, correspondence, RFIs, submittals, and change orders.
 </li>
 <li>
 Ensure proper version control and timely distribution of updated documents to relevant stakeholders (clients, consultants, contractors, internal teams).
 </li>
 <li>
 Maintain document logs and tracking sheets to monitor submissions, approvals, revisions, and due dates.
 </li>
 <li>
 Coordinate with consultants, contractors, and internal teams to collect and archive required project documentation; manage document handover at project milestones.
 </li>
 <li>
 Ensure compliance with institutional guidelines for document retention, formatting, security, and access control.
 </li>
 <li>
 Conduct monthly review audits to ensure all records are accurate and up to date, maintaining the integrity and reliability of project documentation.
 </li>
 <li>
 Support audit preparations and respond to document retrieval requests from internal or external auditors.
 </li>
 <li>
 Archive completed project documents and ensured proper handover to facilities or operations teams.
 </li>
 <li>
 Lead efforts to establish, document, and continuously improve the document control processes; provide training and onboarding for new users.
 </li>
 <li>
 Perform additional tasks as assigned by the line manager or project management team.
 </li>
 </ul>
 
 
 
 
 
 
 Competencies Required:
 
 
 
 
 
 <ul>
 <li>
 Document control practices in engineering and construction environments.
 </li>
 <li>
 Being flexible and able to adjust to changing project requirements and environments.
 </li>
 <li>
 Skilled in using document management systems (e.g., SharePoint, Autodesk Construction Cloud) and MS Office applications.
 </li>
 <li>
 Understanding of project lifecycles and related documentation (design, construction, procurement, commissioning).
 </li>
 <li>
 Familiarity with filing systems and electronic document management software (e.g. SharePoint, eCMS, Projnet or equivalent).
 </li>
 <li>
 Knowledge of standards for document classification, version control, and archival procedures.
 </li>
 <li>
 Accuracy and consistency in record-keeping.
 </li>
 <li>
 Confidentiality and integrity in handling sensitive information.
 </li>
 <li>
 Effective communication and coordination with multidisciplinary teams.
 </li>
 <li>
 Commitment to deadlines and structured workflow management. Proactive problem-solving and system-thinking to improve documentation processes.
 </li>
 <li>
 Document control practices in engineering and construction environments.
 </li>
 <li>
 Being flexible and able to adjust to changing project requirements and environments.
 </li>
 <li>
 Skilled in using document management systems (e.g., SharePoint, Autodesk Construction Cloud) and MS Office applications.
 </li>
 <li>
 Understanding of project lifecycles and related documentation (design, construction, procurement, commissioning).
 </li>
 <li>
 Familiarity with filing systems and electronic document management software (e.g. SharePoint, eCMS, Projnet or equivalent).
 </li>
 <li>
 Knowledge of standards for document classification, version control, and archival procedures.
 </li>
 <li>
 Accuracy and consistency in record-keeping.
 </li>
 <li>
 Confidentiality and integrity in handling sensitive information.
 </li>
 <li>
 Effective communication and coordination with multidisciplinary teams.
 </li>
 <li>
 Commitment to deadlines and structured workflow management.
 </li>
 <li>
 Proactive problem-solving and system-thinking to improve documentation processes.
 </li>
 </ul>
 
 
 
 
 "At RA, we want to create an inclusive workplace, where we embrace differences and diversity. We are always keen to see applications from individuals with different cultural, academic and professional backgrounds&rdquo;
 
 
 
 
 
 If this describes you, then apply now, your next big adventure awaits!
 
 
 
 
 
 For immediate consideration email an updated resume to
 
 career@raints.com
 
 
 
 
 
 
 
 Deliver. Regardless.
 
 
</div>

<div>
 
 Job Description
 
 
 
 With more than 14000 people around the globe, GHD is one of the world&rsquo;s leading professional services companies operating in the global markets of water, energy and resources, environment, property and buildings, and transportation. Serving clients across five continents and the Pacific region, GHD people share a passion for exceeding the expectations of our clients and contributing to their success.
 
 
 If you want to start a career with impact, being involved in solving everyday problems through to tackling some of the great challenges our clients and communities face, you&rsquo;ll find that here at GHD.
 
 
 We're looking for a
 
 Document Controller
 
 to join our dynamic team and prepare project cost, forecast, estimating, tracking, analysis, and reports.
 
 
 This role will also be involved in maintaining internal labor and project costs to allocated budget, perform cost analysis and advising project leaders on cost over-runs, working with computerized databases to manage project changes and minimize costs, overseeing and generating project-based invoices, reviewing and improving cost control systems to streamline and create more efficient cost analysis and reporting mechanisms, and supporting project team with labor projections, reallocations, and general cost reporting.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Control design documentation for the project/department
 </li>
 <li>
 Maintain up to date records of financial status of projects
 </li>
 <li>
 Assist in the control of other documentation types as directed.
 </li>
 <li>
 Liaise with project/department staff, to achieve efficient data transmission, appropriate process alignment and a high standard of service deliver
 </li>
 <li>
 Provide support to staff in the Project Management Group and others, as required.
 </li>
 <li>
 All clerical and administrative duties such as typing, transmittals, registering correspondence,
 </li>
 <li>
 updating quality records, filing, binding, scanning, copying etc required of the role.
 </li>
 <li>
 Support and liaise with members of the Project Management team to ensure processes and procedures are being implemented.
 </li>
 <li>
 Through a process of training and self-learning, become familiar with GHDs document and job management systems.
 </li>
 <li>
 Provide a full document control support role including daily tasks such as: &ndash; Expedite the review and approval of documentation including engineering documents and drawings and vendor data, and procedures. &ndash; Plan, supervise and record document flow to and from all necessary parties including engineering and construction contractors, sub-contractors and the project office. &ndash; Write standard letters. &ndash; Update quality records. &ndash; Record and issue all incoming and outgoing project correspondence and contractual notices. On certain projects, this may include e-mails. &ndash; Issues transmittals and receipts concerning the documents in circulation. &ndash; Complete all necessary typing and filing as required. Develop familiarity with GHD DTC and understanding of required formatting and presentation of documents. &ndash; Financial reporting - project cost updates in spreadsheet format, tracking earned value, assistance with invoicing. &ndash; Program management - assistance with Suretrak programming
 </li>
 <li>
 Assist with job management using PM tools (MS Access) for issues management and risk management
 </li>
 <li>
 Document Preparation: Organize and prepare complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for special reports.
 </li>
 <li>
 Cost Accounting: Evaluate costs and identify variances or opportunities to improve profitability for more senior colleagues.
 </li>
 <li>
 Cost Calculation and Analysis: Prepare and analyze accurate costings for construction, maintenance, or improvement works. Will include calculations covering materials, quantities, and labor time.
 </li>
 <li>
 Cost Price Calculation: Work independently to collate and analyze cost price and/or project data using data modeling tools and algorithms to calculate cost process and project estimates.
 </li>
 <li>
 Personal Capability Building: Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching. Develop and maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media.
 </li>
 <li>
 Operational Compliance: Develop knowledge and understanding of the organization's policies and procedures and of relevant regulatory codes and codes of conduct to ensure own work adheres to those standards. Obtain authorization from a supervisor or manager for any exceptions from mandatory procedure.
 </li>
 <li>
 Cost Reduction: Contribute to reviewing costs, generate ideas for cost reduction, and contribute to the implementation of cost saving initiatives.
 </li>
 <li>
 Project Reporting and Review: Contribute to project and program reporting and review by organizing meetings and by preparing project and/or program papers (e.g., agendas, reports, and presentations).
 
 
 </li>
 </ul>
 
 Take on some of the world's toughest challenges- with everyone at GHD backing you every step of the way.
 
 
 
 
 At GHD, we celebrate the power of a multicultural workforce and champion individual achievement. As an equal opportunity employer, we are committed to providing fair and inclusive employment opportunities to all qualified candidates and employees&mdash;regardless of background, identity, or experience. We believe that diversity drives innovation, and we welcome the unique perspectives that each team member brings to our organization.
 
</div>

Swan Global WLL

Document Controller Permanent positionWorking Days / Hours : 0700 &ndash; 1500 schedule from Sundays to Thursdays. Fridays and Saturdays are weekly off.Location : MesaimeerSalary : 3000Benefits : Accommodation ( sharing ) + Transport by companyDocument Controller in real estate manages and organizes all project-related and administrative documents, ensuring accuracy, compliance, and accessibility.Key Responsibilities:<ul><li>Maintain and control real estate documents</li><li>Ensure compliance with legal and regulatory requirements.</li><li>Coordinate with internal teams and external team for document processing.</li><li>Review documents for accuracy and implement quality control procedures.</li><li>Safeguard document security and confidentiality.</li><li>Improve document management processes using software tools.</li></ul>Requirements<ul><li>Experience in document control, preferably in real estate or construction.</li><li>Proficiency in document management systems</li><li>Strong organizational and communication skills.</li><li>Knowledge of real estate contracts and regulations</li></ul>Job Type: PermanentPay: QAR3,000.00 per month

DocumentController

<div>This role is responsible for managing, organizing, and maintaining a company&rsquo;s documents and records. It ensures that documents are accurate, up-to-date, properly stored, and easily accessible to the right people. Key duties include controlling document versions, ensuring compliance with standards, supporting audits, distributing documents to relevant teams, and maintaining secure and efficient filing systems.</div>
 <div><ul><li>Manage and maintain all project documents, drawings, and project ecords for accuracy and compliance with company standards.
</li><li>Ensure that all documents are easily accessible and properly stored electronically within designated folders.
</li><li>Ensure proper document numbering, version control, and revision tracking.
</li><li>Maintain documents log for daily tracking and audit purpose.
</li><li>Distribute drawings and documents to engineers, consultants, and clients as and when needed.
</li><li>Coordinate with project manager / team to ensure timely and efficient document submission and approval.
</li><li>Audit document records time to time to ensure accuracy and comprehensiveness.
</li><li>Provide training to new joiners / staff on documentation processes like folder structure, file naming convention and the use of document control softwares.
</li><li>Interface with other departments to streamline document management and retrieval.
</li><li>Generate reports on document status, progress, and challenges, recommending improvements.
</li><li>Safeguard confidential information and ensure sensitive documents are controlled securely.
</li><li>Act as point of contact for document management-related queries and issues.
</li></ul>Key Competencies / Skills:
<div>Mandatory Skills
</div><ul><li>Minimum 5 years&rsquo; experience as a Document Controller in Engineering / construction projects. (Preferbly in Power &amp; Water treatment plants)
</li><li><div>Proficiency in MS Office, SharePoint, Aconex, Think Project, Wrench EDMS, or similar document management systems.
</div></li><li><div>To have experience working for or with Consultant, contractors or project management companies and can manage multiple projects simultaneously
</div></li><li><div>To be confident presenting to all stakeholders including contractors and clients
</div></li><li>Strong English language proficiency and communication skills for effective coordination with internal teams and external stakeholders.</li></ul></div>
 <div><ul><li>Bachelor&rsquo;s degree or relevant certification in Business Administration, Information Management, or a related field.
</li></ul>BGV:
<ul><li>Employment with WSP India is subject to the successful completion of a background verification (&ldquo;BGV&rdquo;) check conducted by a third-party agency appointed by WSP India.
</li><li>Candidates are advised to ensure that all information provided during the recruitment process &mdash; including documents uploaded &mdash; is accurate and complete, both to WSP India and its BGV partner&rdquo;.</li></ul></div>
 <div>WSP is one of the world's leading professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Transportation &amp; Infrastructure, Property &amp; Buildings, Earth &amp; Environment, Power &amp; Energy, Resources and Industry sectors, as well as offering strategic advisory services. Our talented people around the globe engineer projects that will help societies grow for lifetimes to come.
With approximately 4,000 talented people across 3 locations (Noida, Bengaluru &amp; Mumbai offices) in India and more than 73,000 globally , in 550 offices across 40 countries , we engineer projects that will help societies grow for lifetimes to come.
At &ldquo;WSP&rdquo; we draw on the diverse skills and capabilities of our employees globally to compete for the most exciting and complex projects across the world and bring the same level of expertise to our local communities. We are proud to be an international collective of innovative thinkers who work on the most complex problems. Uniﬁed under one strong brand, we use our local expertise, international reach and global scale to prepare our cities and environments for the future, connect communities and help societies thrive in built and natural ecosystems. True to our guiding principles, our business is built on four cornerstones: Our People, Our Clients, Our Operational Excellence and Our Expertise.
www.wsp.com
We are
<ul><li>Passionate people doing purposeful and sustainable work that helps shape our communities and the future.
</li><li>A collaborative team that thrives on challenges and unconventional thinking.
</li><li>A network of experts channeling our curiosity into creating solutions for complex issues.
</li></ul>Inspired by diversity, driven by inclusion, we work with passion and purpose. 
 
Working with Us
At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the chance to shape a career as unique as you. 
 
Our Hybrid Working Module
With us, you can operate in a flexible, agile, yet structured work environment and follow a Hybrid Work Model.
<ul><li>Maximize collaboration.
</li><li>Maintain product quality and cultural integrity.
</li>Balance community, collaboration, opportunity, productivity, and efficiency. 
<li>
</li></ul> 
Health, Safety and Wellbeing
Our people are our greatest asset, and we prioritize a safe work environment. Health, safety, and wellbeing are integral to our culture, with each of us accountable for fostering a safe workplace through our &ldquo;Making Health and Safety Personal&rdquo; initiative. Our Zero Harm Vision drives us to reduce risks through innovative solutions, earning recognition for our global health and safety practices with the prestigious RoSPA Health and Safety Awards for six consecutive years. 
 
Inclusivity and Diversity
WSP India is dedicated to fostering a sustainable and inclusive work environment where our greatest strength - Our People -feel valued, respected, and supported. We ensure an unbiased approach in hiring, promotion, and performance evaluation, regardless of age, gender identity, race, religion, sexual orientation, marital status, physical ability, education, social status, or cultural background. 
 
Imagine a better future for you and a better future for us all.
Join our close-knit community of over 73,300 talented global professionals dedicated to making a positive impact. Together, we can make a difference in communities both near and far.
With us, you can.
 
Apply today. 
 
NOTICE TO THIRD PARTY AGENCIES:
WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation &ndash; no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.</div>

<div>Job Description 
We are seeking a highly organised and efficient Document Controller to join our team in Dubai. You will play a crucial role in managing and controlling project documentation for our construction and engineering initiatives.<ul><li>
Manage and maintain project documents using the document management system</li><li>
Ensure all project documentation is properly filed, indexed, and easily retrievable</li><li>
Review incoming and outgoing documents for completeness and accuracy</li><li>
Coordinate document distribution to relevant project stakeholders</li><li>
Track document revisions and maintain version control</li><li>
Generate regular reports on document status and project progress</li><li>
Assist in the development and implementation of document control procedures</li><li>
Liaise with project teams to ensure timely submission and processing of documents</li><li>
Provide training and support to team members on document control processes</li><li>
Maintain confidentiality and security of sensitive project information</li></ul> 

Qualifications 
<ul><li>
Proficiency in document management system</li><li>
Minimum 8 years of experience.</li><li>
Strong computer skills, including Microsoft Office suite</li><li>
Excellent organizational and filing skills with a keen attention to detail</li><li>
Proven ability to manage time effectively and prioritise tasks</li><li>
Outstanding written and verbal communication skills in English</li><li>
Previous experience in document control, preferably in construction or engineering projects</li><li>
Experience with electronic document management systems</li><li>
Bachelor's degree in Business Administration, Information Management, or related field (preferred)</li><li>
Knowledge of construction or engineering project documentation processes</li><li>
Ability to work effectively in a fast-paced, deadline-driven environment</li><li>
Strong problem-solving skills and proactive approach to work</li></ul></div>

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