document manager

Egis

<div>
 
 Company Description
 
 
 
 Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens all over the world.
 
 
 With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.
 
 
 
 Job Description
 
 
 
 We are seeking a highly organized and efficient Document Control Manager to join our team in Riyadh, Saudi Arabia. The successful candidate will be responsible for overseeing the organization's document management systems, ensuring compliance with industry standards, and optimizing document workflows.
 
 
 <ul>
 <li>
 Develop, implement, and maintain document control policies and procedures
 </li>
 <li>
 Manage the organization's document management system, ensuring proper storage, retrieval, and version control of all documents
 </li>
 <li>
 Coordinate with various departments to ensure timely document updates and revisions
 </li>
 <li>
 Conduct regular audits to ensure compliance with industry standards and regulations
 </li>
 <li>
 Train staff on document control procedures and best practices
 </li>
 <li>
 Implement and oversee quality control processes for all managed documents
 </li>
 <li>
 Analyze document workflows and propose improvements to increase efficiency
 </li>
 <li>
 Collaborate with IT department to maintain and upgrade document management software
 </li>
 <li>
 Prepare reports on document control activities and metrics for management review
 </li>
 <li>
 Ensure proper archiving and retention of documents in accordance with company policies and legal requirements
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Information Management, or related field
 </li>
 <li>
 PMIS experience is mandatory
 </li>
 <li>
 Minimum of 10 years of experience in document control, preferably rail projects experience.
 </li>
 <li>
 Proficiency in document management systems and Microsoft Office Suite
 </li>
 <li>
 Strong knowledge of quality control processes and workflow optimization
 </li>
 <li>
 Experience with database management and data analysis
 </li>
 <li>
 Familiarity with industry standards and regulations related to document control
 </li>
 <li>
 Knowledge of ISO 9001 or similar quality management systems
 </li>
 <li>
 Excellent organizational and time management skills
 </li>
 <li>
 Strong attention to detail and ability to maintain accuracy in a fast-paced environment
 </li>
 <li>
 Effective communication and interpersonal skills
 </li>
 <li>
 Project management experience
 </li>
 <li>
 Certifications in document management or quality control (preferred)
 
 </li>
 </ul>
</div>

Document Control Manager - Saudi National

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next! 
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible. 
Job Description:
Parsons is looking for an amazingly talented Senior Document Control Manager to join our team! In this role you will get to manage the Document Control processes as the PMO Senior Document Control Manager
What You'll Be Doing:
<ul><li>Ensure that the Document Control Procedure is followed by the PMO and the PMCs and update the Procedure when needed.
</li><li>Manage the EDMS for the Programme which is currently ACC
</li><li>Create Workflows for Programme Documentation in the EDMS
</li><li>Provide outstanding/overdue weekly log reports
</li><li>Manage the PMO Sharepoint
</li><li>Training team members on the EDMS
</li><li>Strong familiarity with ACC
</li><li>Experience in procedure writing
</li>Experience in managing Sharepoint structure 
<li>
</li></ul> 
What Desired Skills You'll Bring:
<ul><li>Self Motivation to gain alignment on the EDMS with the PMO and PMCs on the EDMS
</li><li>Strong verbal and written skills in English
</li><li>Willingness to share knowledge and train others on the EDMS and Sharepoint
</li><li>HIgh attention to Quality
</li><li>15 years experience in document control
</li><li>Degree Qualified
</li></ul>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</div>

Senior Document Control Manager

Egis Group

<div>Company Description 
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
Job Description 
We are seeking a highly organized and efficient Document Control Manager to join our team in Riyadh, Saudi Arabia. The successful candidate will be responsible for overseeing the organization's document management systems, ensuring compliance with industry standards, and optimizing document workflows.<ul><li>
Develop, implement, and maintain document control policies and procedures</li><li>
Manage the organization's document management system, ensuring proper storage, retrieval, and version control of all documents</li><li>
Coordinate with various departments to ensure timely document updates and revisions</li><li>
Conduct regular audits to ensure compliance with industry standards and regulations</li><li>
Train staff on document control procedures and best practices</li><li>
Implement and oversee quality control processes for all managed documents</li><li>
Analyze document workflows and propose improvements to increase efficiency</li><li>
Collaborate with IT department to maintain and upgrade document management software</li><li>
Prepare reports on document control activities and metrics for management review</li><li>
Ensure proper archiving and retention of documents in accordance with company policies and legal requirements</li></ul> 

Qualifications 
<ul><li>
Bachelor's degree in Business Administration, Information Management, or related field</li><li>
PMIS experience is mandatory</li><li>
Minimum of 10 years of experience in document control, preferably rail projects experience.</li><li>
Proficiency in document management systems and Microsoft Office Suite</li><li>
Strong knowledge of quality control processes and workflow optimization</li><li>
Experience with database management and data analysis</li><li>
Familiarity with industry standards and regulations related to document control</li><li>
Knowledge of ISO 9001 or similar quality management systems</li><li>
Excellent organizational and time management skills</li><li>
Strong attention to detail and ability to maintain accuracy in a fast-paced environment</li><li>
Effective communication and interpersonal skills</li><li>
Project management experience</li><li>
Certifications in document management or quality control (preferred)</li></ul></div>

WSP in India

<div>
 
 Job Description
 
 
 
 We are looking for a full-time document controller to work within the Information Management department. The role entails the storage and management of documentation in line with company procedures. Furthermore, ensuring that project documentation and client deliverables are transmitted and received in accordance with project procedures using varied EDMS programs. The successful candidate must have the ability to work independently and be highly motivated whilst having a good appreciation of a deadline driven environment. They should be detail-oriented, dependable and trustworthy as they encounter complex and sensitive documents.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Record issued documents in accordance with Project Life Cycle procedure.
 </li>
 <li>
 Receive and/or download drawings and documents from the EDMS and file in the appropriate directory.
 </li>
 <li>
 Provide the project manager with a schedule of documents received and transmitted including revisions.
 </li>
 <li>
 Filing electronic incoming documentation.
 </li>
 <li>
 Coordinate the issue and receipt of drawing information to the WSP offshore facility in India.
 </li>
 <li>
 Circulate received/downloaded documents to project team.
 </li>
 <li>
 Print A3 copies of all incoming drawings for distribution to the Project manager and Engineering disciplines.
 </li>
 <li>
 Keep a log of in-coming and out-going information.
 </li>
 <li>
 Upload drawings and documents onto EDMS in accordance with a schedule provided by the Project Manager (PM).
 </li>
 <li>
 Responsibility for high level review of project life cycle-controlled documents.
 </li>
 <li>
 Setting up and maintaining document issue sheets throughout entire project.
 </li>
 <li>
 Checking standard details on outgoing documents and drawings, for inconsistencies, revision changes and format.
 </li>
 <li>
 Plotting drawings to scale for engineer's review and issue.
 </li>
 <li>
 Scanning, Renaming, recording and filing incoming hard copies of drawings.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Mandatory Skills
 
 
 
 <ul>
 <li>
 Prior experience with Share Point, Primavera, ProjectWise or other document control software and MS Word and Excel.
 </li>
 <li>
 Prior experience organizing, managing, and operating document control systems.
 </li>
 <li>
 Ability to retrieve, organize and assemble documents to satisfy information needs of other project staff.
 </li>
 <li>
 Excellent communication and organizational skills, both orally and written, including written reports and summaries, and presentations.
 </li>
 <li>
 Excellent, attention to detail, analytical skills, interpersonal skills, ability to multitask, experience with vendor audits.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Diploma/Bachelor's degree
 </li>
 <li>
 Minimum of 5 years of experience in handling bigger projects
 
 
 
 </li>
 </ul>
 BGV:
 
 
 <ul>
 <li>
 Employment with WSP India is subject to the successful completion of a background verification (&ldquo;BGV&rdquo;) check conducted by a third-party agency appointed by WSP India.
 </li>
 <li>
 Candidates are advised to ensure that all information provided during the recruitment process &mdash; including documents uploaded &mdash; is accurate and complete, both to WSP India and its BGV partner&rdquo;.
 </li>
 </ul>
</div>

Document Controller

Confidential Careers

<div>
 
 
 About the Role
 
 
 
 Experienced Document Controller specializing in managing, organizing, and securing project documentation within large-scale construction and infrastructure projects. Skilled in both electronic and hard copy document control systems, ensuring compliance with company and client standards while maintaining high levels of accuracy, confidentiality, and quality.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Maintain efficient document control processes for recording and tracking project documentation.
 </li>
 <li>
 Handle receiving, distribution, archiving, and retrieval of documents.
 </li>
 <li>
 Manage controlled documents and ensure proper version control and distribution.
 </li>
 <li>
 Keep accurate records of external documents (codes, standards, and specifications).
 </li>
 <li>
 Support QA/QC teams in preparing and submitting handover documentation.
 </li>
 <li>
 Safeguard the integrity of the electronic filing repository and conduct regular backups.
 </li>
 <li>
 Communicate with project teams and stakeholders to ensure timely information flow.
 </li>
 <li>
 Generate reminders for pending responses and notify the Quality Manager of delays.
 </li>
 </ul>
 
 
 
 
 
 Key Achievements
 
 
 <ul>
 <li>
 Maintained 100% compliance with the established Electronic Document Management System (EDMS).
 </li>
 <li>
 Ensured timely and accurate document submittals, contributing to project success.
 </li>
 <li>
 Supported successful project handovers, achieving high client satisfaction.
 </li>
 </ul>
 
 
 
 
 
 Skills
 
 
 
 📁 Document Control (EDMS)
 
 
 📊 MS Office
 
 
 🧾 Data &amp; Record Management
 
 
 ✅ QA/QC Documentation
 
 
 💬 Communication (English &amp; Arabic)
 
 
 🔒 Information Security &amp; Confidentiality
 
</div>

TGC Middle East

The Role
 This opportunity is with a construction company based in UAE. Responsibilities: Document Management System: • Establish and maintain a robust document control system (DCS) to ensure all documentation is accurate, current, and correctly distributed. • Processing & Registration: Receive, register, and distribute all incoming and outgoing documents and correspondence within the assigned office. • Quality & Compliance: Ensure the timely and accurate filing of all documents and drawings in compliance with ISO procedures and maintain the electronic filing system to be as up-to-date as possible. • Submission Support: Assist the department team in the preparation of submissions, including compiling and organizing necessary drawings and samples. • Reporting & Translation: Support team members in establishing and updating reports and translate documents or correspondence for the Department Manager when required. Skills: • Must be able to maintain a tracking facility to enable documents to be located & updated easily. • Scanning, printing & copying all relevant documents. • Confirming document packs are correct before dispatch. Competencies: • Must be well organized & be able to plan & prioritize their work. • Must be detail oriented & ensure accuracy in all aspects of the work. • Must be competent in issuing & distributing controlled copies of information. • Must be able to maintain a proper document control system. Measurement • Accurate & detailed filing system. • Timely issuance of documents. • Timely provision of accurate reports on documentation. • Positive reports resulting from ISO reviews. • Staff Feedback
 
Requirements
 Experience / Knowledge • 3 to 5 years’ relevant experience is preferred. • Knowledge & experience with professional document control software & procedures is essential. Education / Qualifications • Post-Secondary Diploma or professional certificate in administration is preferred. • The job holder is required to complete internal training. Technical Skills • Strong IT, Database skills are required. • Experience with document control packages such as ACONEX/DRPRO is necessary. • Able to utilize MS Office software including spreadsheets & databases is a must.
 
About the company
 TGC Consulting is a Human Resources Solutions provider based in Dubai, UAE. We provide Recruitment & HR Outsourcing services to organizations services tailored to meet the needs of organizations across various industries across the Middle East. At TGC Consulting, we are more than just a Recruitment company we are your strategic partner in talent management. Our team comprises industry experts who are passionate about aligning exceptional talent with organizational needs. Our Services include Executive Search - Permanent Recruitment / Emiratisation & Saudization. Staffing & Outsourcing- Contract Staffing & RPO

Mott MacDonald

<div>
 
 Mott MacDonald
 
 is a global engineering, management, and development consultancy committed to delivering impactful work that shapes the future.
 
 
 We are a team of over 20,000 experts working across the world in more than 50 countries.
 
 
 We are proud to be part of an ever-changing global industry, delivering transformative work that&rsquo;s defining our future. It&rsquo;s our people who power that performance. As an employee-owned business, we invest in creating a space for everyone to feel safe and valued and empowered with the right tools and support.
 
 
 Whether you want to pursue excellence in your specialism or broaden your experience with flexible roles across our business, you&rsquo;ll be connected to a community of global experts championing you to be your best. Join us and shape your story with Mott MacDonald, where everyone has the opportunity to be
 
 brilliant
 
 .
 
 
 
 Main Purpose Of The Job
 
 
 
 As the Document Controller you will support the Project Manager in ensuring proper document management systems are maintained for the project.
 
 
 Key responsibilities and duties are listed, but not limited to, the below:
 
 
 <ul>
 <li>
 Ensure that all project documents are checked and submitted on time prior to the documents submission due date
 </li>
 <li>
 Document classification, sorting, filing, archiving and retrieval of documents in accordance with Mott MacDonald project document indexing and filing Quality Control system
 </li>
 <li>
 Receive all incoming correspondences, scan and register all incoming technical documentation for engineering and contractor deliverable documentation
 </li>
 <li>
 Ensure that a 24-hour document processing turn-around time is achieved and maintained
 </li>
 <li>
 Distribute and file all engineering and contractor or vendor deliverable documentation in accordance with document management procedures and work instructions
 </li>
 <li>
 Receive, update and store requests for information (RFI)
 </li>
 <li>
 Carry out handover, close-out and archiving of documentation
 </li>
 <li>
 Carry out administrative tasks such as filing, copying, binding, scanning, etc. as required
 
 
 </li>
 </ul>
 
 Candidate Specification
 
 
 
 <ul>
 <li>
 Diploma in Administration or relevant field
 </li>
 <li>
 Candidates must have ACONEX experience
 </li>
 <li>
 IT literacy (Microsoft Word, Excel and Access) and good keyboard skills are a must
 </li>
 <li>
 Able to organise workload with accuracy and attention to detail and demonstrate ability to forward plan
 </li>
 <li>
 Arabic speaking is a must; fluency in English is also preferred
 </li>
 <li>
 Ability to work on own initiative without supervision and under time pressure situations
 </li>
 <li>
 Continuously looking for innovations and improvements to manage workload and accomplish deliverables across individuals, teams and projects
 </li>
 <li>
 Using leadership skills to build and nurture relationships and also creating effective working environments
 </li>
 <li>
 Able to manage multiple teams with diverse backgrounds on geographically and culturally diverse teams
 </li>
 <li>
 Adopting an adaptive mindset and using strategic and critical thinking to approach problems in a new way
 </li>
 <li>
 Ability to deal efficiently with priorities and manage time appropriately
 </li>
 <li>
 A dedicated team player with strong interpersonal and communication skills, both oral and written
 </li>
 <li>
 Ability to effectively communicate at all levels including external stakeholders
 </li>
 <li>
 Ensure MacDonald HSE policies are at the forefront of all activities
 </li>
 <li>
 Adopting a proactive approach towards complex tasks and overall delivery
 </li>
 <li>
 Sound knowledge of professional and international standards
 
 
 </li>
 </ul>
 
 Flexible working
 
 
 
 At Mott MacDonald, we support our staff to create work-life balance which works for them and welcome candidates looking for career flexibility. We are open to discussing flexible working at interview stage.
 
 
 
 Our Benefits Package Is Designed To Enhance Your Experience
 
 
 
 <ul>
 <li>
 90 calendar days paid maternity leave
 </li>
 <li>
 Competitive annual leave
 </li>
 <li>
 An annual professional institution subscription
 </li>
 <li>
 Annual company performance bonus scheme &ndash; Subject to company performance
 
 
 </li>
 </ul>
 Location(s):
 
 
 Dubai, AE
 
 
 
 Contract Type:
 
 Permanent
 
 
 
 Work Pattern:
 
 Full Time
 
 
 Market: Buildings
 
 
 
 Discipline:
 
 Infrastructure
 
 
 
 Job Ref:
 
 11865
 
 
 
 Recruiter Contact:
 
 Shailesh Chougule
</div>

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