document manager

<div>iT1, a leading national technology solutions provider headquartered in Tempe, Arizona, is seeking a skilled and experienced Document Manager and Proposal Writer to join our growing team. Recognized as one of Arizona&rsquo;s Best Places to Work for more than a decade, iT1 is committed to excellence, collaboration, and employee growth.
In this role, the Document Manager and Proposal Writer will support revenue growth through the creation, management, and execution of high‑quality proposals, contracts, and business documentation. This position plays a critical role in responding to commercial and federal RFPs/RFQs, managing the end‑to‑end contract lifecycle, and ensuring alignment across sales, legal, and operations. 
 
 
Requirements 
Proposal &amp; RFP Management<ul><li>
Lead the end-to-end development of responses to RFPs, RFQs, RFIs, and other bid requests (commercial and federal).
</li><li>Collaborate with sales, engineering, legal, and leadership to gather content and ensure accurate, compelling responses.
</li><li>Maintain and continuously improve a proposal content library (templates, boilerplate, case studies, resumes, etc.).
</li><li>Ensure all submissions meet compliance requirements, deadlines, and formatting standards.
</li><li>Tailor messaging to align with customer requirements, evaluation criteria, and iT1 value propositions.
</li></ul>Document &amp; Contract Lifecycle Management<ul><li>
Own the contract lifecycle process from draft through execution and renewal.
</li><li>Coordinate and manage redline reviews between internal stakeholders and external parties.
</li><li>Track contract status, approvals, and execution timelines.
</li><li>Ensure proper version control, document storage, and audit readiness.
</li><li>Partner with legal and sales leadership to mitigate risk and ensure compliance.
</li></ul>CRM &amp; Systems Management<ul><li>
Maintain accurate and up-to-date records in CRM (e.g., Salesforce) for proposals, contracts, and opportunities.
</li><li>Track key milestones such as submission dates, contract execution, and renewal timelines.
</li><li>Generate reports and dashboards related to pipeline support, proposal activity, and contract status.</li></ul> 
Process Optimization &amp; Governance<ul><li>
Develop and document standard operating procedures (SOPs) for proposal and contract workflows.
</li><li>Identify opportunities to improve efficiency, turnaround time, and win rates.
</li><li>Ensure compliance with ISO 9001:2015 as it pertains to document management</li></ul>
Qualifications
Required<ul><li>
3&ndash;7+ years of experience in proposal writing, contract management, or document management.
</li><li>Proven experience responding to RFPs/RFQs, including complex and deadline-driven submissions.
</li><li>Strong writing, editing, and proofreading skills with high attention to detail.
</li><li>Experience coordinating cross-functional teams (sales, legal, technical).
</li><li>Familiarity with CRM systems (Salesforce preferred) and document management tools.
</li><li>Ability to manage multiple projects simultaneously in a fast-paced environment.
</li></ul>Preferred<ul><li>
Experience with federal/government contracting and compliance requirements.
</li><li>Knowledge of IT solutions, VAR/reseller environments, or technology services.
</li><li>Familiarity with tools such as Salesforce, Linksquares, DocuSign, or similar platforms.
</li><li>Understanding of contract terms, redlining, and negotiation processes.
</li><li>Familiarity with ISO standards and regulatory frameworks.</li><li>
Experience with project management methodologies.</li></ul>
Physical Demands:<ul><li>
Sit at a computer for 8 hours per day</li><li>
Keyboarding for 8 hours per day</li><li>
Near Vision (working with small objects or reading small print)</li><li>
Speaking (communicating information to clients / coworkers)</li><li>
Hearing Requirements (In person speech, telephone, other sounds)</li></ul>
Job Location:<ul><li>
Remote if located outside of a reasonable commute.</li>
Hybrid if local to the Tempe/Phoenix, Arizona area. 
<li>
</li></ul> 
 
Benefits 
<ul><li>
Medical, dental, and vision benefits with highly subsidized premiums</li><li>
Two weeks accrued paid time off in your first year, with increasing PTO as tenure increases, and most major holidays off</li><li>
401(k) Plan with employer match</li><li>
Onsite Fitness Center</li><li>
Onsite Monthly Massages</li></ul><ul><li>iT1 is an equal opportunity employer. Employment decisions are made without regard to race, religion, sexual orientation, gender identity, national origin, disability status, veteran status, or other characteristics protected by law.</li></ul></div>

Document Manager and Proposal Writer

Al Madar Holding W.L.L.

Job Title: Document Controller Industry: [Construction / Engineering] Employment Type: Full-time Availability: Immediate Joiners PreferredJob Description:We are currently seeking a detail-oriented and experienced Site Document Controller to join our team. The ideal candidate will have a strong background in document management within large-scale projects. The candidate must ensure accurate control, distribution, and filing of project documents in accordance with ISO standards and internal procedures.Key Responsibilities:<ul><li>Type and format letters, memos, and other documents as assigned by the Assistant Construction Manager (ACM) or Department Heads.</li><li>Manage and control all project drawings according to the Drawing Control Process Map (PM-06).</li><li>Copy, stamp, and distribute drawings in line with the ISO system and coordinate with the Management Representative (MR).</li><li>Maintain an organized filing system in compliance with the company&rsquo;s document control procedure (WP-27-02).</li><li>Ensure all letters and correspondences are properly coded as per ISO 9001 standards and archived in the document control software.</li><li>Support project teams by ensuring up-to-date documentation and ease of access.</li></ul>Requirements:<ul><li>Minimum 3 years of experience in a similar role, preferably in construction projects.</li><li>Familiarity with ISO 9001 documentation standards and procedures.</li><li>Strong organizational and communication skills.</li><li>Proficient in MS Office and document control systems/software.</li><li>Valid QID and transferable sponsorship.</li><li>Able to join immediately.</li></ul>If you meet the above criteria and are ready to be part of a dynamic team, please send your updated CVJob Types: Full-time, PermanentPay: QAR4,500.00 - QAR5,500.00 per monthExperience:<ul><li>Document Controller: 3 years (Required)</li></ul>License/Certification:<ul><li>Qatar ID (Required)</li></ul>Work Location: In person

Document Controller - Site Office

اسس | OSUS

<div>
 
 
 
 About OSUS:
 
 
 
 
 
 
 
 Our journey began in 2006 in the city of Riyadh, driven by an ambitious vision to lead the next generation of commercial, residential, and mixed-use real estate projects. Since then, we have continued to establish our presence as a developer redefining the concept of real estate development through projects rooted in integration, innovation, thoughtful design, and modern technological solutions that elevate the end-user experience, whether individuals or businesses. We believe that mixed-use developments represent the future of urban planning. Guided by this vision, we create projects that merge urban functions into a single space, reshaping daily life in a more efficient and flexible way. We design vibrant destinations where living and working intersect, and where commercial and entertainment facilities harmonize within an integrated environment, fulfilling individual aspirations and supporting the growth of modern communities. At OSUS, we continue to build on this approach, inspired by Saudi Arabia&rsquo;s Vision 2030 and committed to developing real estate solutions that elevate the urban landscape, meet the ambitions of individuals and investors, and align with the evolving nature of cities and future lifestyles.
 
 
 
 
 
 
 
 Job Summary:
 
 
 
 
 
 
 
 A document controller is a practical position in carrying out work related to the control, preservation, documentation, classification, retention and ease of reference to documents upon request and need.
 
 
 
 
 
 
 
 Responsibilities are not limited to:
 
 
 
 
 
 
 <ul>
 <li>
 Receiving and reviewing all outgoing and incoming technical and administrative documents.
 </li>
 <li>
 Ensuring the use of approved forms and templates and applying the unified document coding system.
 </li>
 <li>
 Entering data into the Electronic Document Management System (DMS) and ensuring its accuracy and completeness.
 </li>
 <li>
 Verify the completion of approvals and signatures before distributing the documents.
 </li>
 <li>
 Coordinate with engineering teams to ensure that the documents comply with the required technical specifications.
 </li>
 <li>
 Issue review or update notifications whenever any modifications are made to the documents.
 </li>
 <li>
 Distributing approved documents to relevant parties internally and externally.
 </li>
 <li>
 Managing the flow of documents between contractors, consultants, and internal departments.
 </li>
 <li>
 Ensuring that all parties work with the latest approved versions of the documents.
 </li>
 <li>
 Archiving all documents electronically and on paper in accordance with institutional policies.
 </li>
 <li>
 Updating records and document databases.
 </li>
 <li>
 Contributing to the preparation of periodic reports on the status of documents and the final copies (As-built).
 </li>
 <li>
 Propose solutions to improve the efficiency of the document management system.
 </li>
 <li>
 Participate in training workshops to raise awareness about the importance of document control.
 </li>
 <li>
 Support the implementation of digital transformation in the company's document management.
 </li>
 <li>
 Perform any other tasks assigned to him by the line manager within the scope of work.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Information Systems, or Engineering.
 </li>
 <li>
 3 to 5 years of experience in document management within an engineering or real estate development project environment.
 </li>
 <li>
 Experience in using Document Management Systems (DMS) such as Aconex, SharePoint, or Primavera.
 </li>
 </ul>
 
 
</div>

Document Controller

Brick Stone Trading & Contracting

Job SummaryThe Document Controller is responsible for managing, controlling, and maintaining all documents related to the Estimation and Tendering Department, ensuring proper filing, version control, tracking, and timely circulation of tender documents, BOQs, drawings, vendor quotations, and correspondence.The role supports the estimation team in organizing tender submissions, maintaining confidentiality, and ensuring all documents are readily accessible for bid preparation and management review.Key Responsibilities<ul><li>Receive, register, classify, and maintain all incoming and outgoing estimation documents.</li><li>Control tender documents including, ITT / RFQ / RFP documents, BOQ / Scope of Work Drawings and specifications</li><li>Addendums / clarifications</li><li>Technical and commercial correspondence</li><li>Maintain hard copy and electronic filing systems.</li><li>Ensure all drawings, BOQs, and tender revisions are updated with latest versions.</li><li>Maintain revision logs and document registers.</li><li>Archive superseded documents as per company policy.</li><li>Coordinate with estimators, QS, procurement, and project teams for required documents.</li><li>Assist in compiling tender submission files.</li><li>Organize vendor and subcontractor quotations.</li><li>Maintain records of comparison sheets and cost build-up documents.</li><li>Prepare final tender submission folders.</li><li>Ensure all required documents are attached before submission deadline.</li><li>Coordinate submission through client portals, email, or physical submission.</li><li>Maintain tender status reports.</li><li>Track submission deadlines and clarification responses.</li><li>Prepare document transmittals and submission logs.</li><li>Follow the instruction given by Line Manager.</li></ul>Requirements<ul><li>Bachelor&rsquo;s Degree / Diploma in Business Administration or relevant field</li><li>Minimum 5-6 years experience in Qatar working with Grade &quot;A&quot; Company.</li><li>Experience in construction with estimation department.</li></ul>Work Location: In person

Talaat Moustafa Group Saudi

<div>
 
 
 Job Summary:
 
 
 
 
 
 
 Document Controller is responsible for managing, organizing, and maintaining all project and property-related documents to ensure accuracy, accessibility, and compliance with company and industry standards. This role supports engineering, construction, operations, and management teams by ensuring proper document flow and control throughout the lifecycle of real estate projects.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Establish, implement, and maintain document control procedures for all real estate and construction projects.
 </li>
 <li>
 Organize and manage electronic and hard-copy documentation, including contracts, drawings, permits, reports, and correspondence.
 </li>
 <li>
 Ensure all documents are properly reviewed, approved, and distributed to relevant stakeholders.
 </li>
 <li>
 Maintain an up-to-date filing system for technical documents, project records, and property files.
 </li>
 <li>
 Archive obsolete documents according to company policies while ensuring easy retrieval when needed.
 </li>
 <li>
 Monitor document versions to prevent duplication or outdated information circulation.
 </li>
 <li>
 Coordinate document exchange between internal teams (engineering, technical, projects, operations) and external parties (consultants, contractors, authorities).
 </li>
 <li>
 Ensure timely delivery and acknowledgment of controlled documents.
 </li>
 <li>
 Respond to document requests from team members and management promptly.
 </li>
 <li>
 Maintain document registers, logs, and tracking systems to monitor document status, revisions, and approvals.
 </li>
 <li>
 Update databases and document control software with accuracy and attention to detail.
 </li>
 <li>
 Report discrepancies, missing documents, or delays to supervisors or project managers.
 </li>
 <li>
 Ensure documentation complies with company policies, project requirements, and regulatory standards.
 </li>
 <li>
 Conduct periodic audits of document control processes and recommend improvements.
 </li>
 <li>
 Support preparation of documentation for inspections, audits, and handover packages.
 </li>
 <li>
 Assist in preparing project documentation such as submittals, transmittals, RFIs, and close-out materials.
 </li>
 <li>
 Support property management teams with document handling related to leases, maintenance, contracts, and facility operations.
 </li>
 <li>
 Prepare reports, summaries, and administrative support documents as required.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Engineering, or related field.
 </li>
 <li>
 5+ years of experience in document control, preferably within real estate, construction, or engineering environments.
 </li>
 <li>
 Strong knowledge of document control standards, filing systems, and documentation procedures.
 </li>
 <li>
 Proficiency in MS Office and document control software (DMS, Aconex, SharePoint, etc.).
 </li>
 <li>
 Excellent organization, attention to detail, and time management skills.
 </li>
 <li>
 Strong communication abilities and the ability to work with multiple teams.
 </li>
 <li>
 Ability to handle sensitive and confidential information.
 </li>
 </ul>
 
 
</div>

MOSANADA FMS

Job Title: Document Controller Location: Doha, QatarJob Summary: We are seeking a highly organized and detail-oriented Document Controller to join our team in Qatar. The ideal candidate will be responsible for managing, tracking, and maintaining company documents while ensuring accuracy, quality, and compliance with company standards. Candidates with Facility Management (FM) experience will be given preference.Key Responsibilities:<ul><li>Manage and maintain all controlled documents (soft and hard copies)</li><li>Ensure proper document filing, version control, and distribution</li><li>Track and update document logs, registers, and databases</li><li>Coordinate with different departments for document submission and approvals</li><li>Ensure compliance with company and project documentation procedures</li><li>Maintain confidentiality and security of sensitive documents</li></ul>Requirements:<ul><li>Bachelor&rsquo;s Degree in a relevant field</li><li>Minimum 3 years of experience as a Document Controller</li><li>Preferably with Facility Management (FM) experience</li><li>Knowledge of document control systems and procedures</li><li>Proficient in MS Office and document management software</li><li>Excellent organizational and communication skills</li></ul>Pay: From QAR1.00 per monthApplication Question(s):<ul><li>What is your notice period?</li><li>How many years of experience do you have?</li><li>What is your expected salary?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Work Location: In person

Seaworks Co

We are seeking a detail-oriented Document Controller to manage and maintain company documentation across all departments. The role involves tracking incoming and outgoing documents, ensuring proper filing and version control, and supporting compliance with company policies and ISO standards.Key Responsibilities:<ul><li>Manage and maintain all company documents (digital and physical) across departments</li><li>Track and monitor all incoming and outgoing documents</li><li>Ensure proper document control, filing, and version control processes</li><li>Organize, archive, and retrieve documents efficiently</li><li>Ensure compliance with internal policies, procedures, and ISO standards (e.g., ISO 9001)</li><li>Identify gaps in documentation processes and support improvements</li><li>Coordinate with departments for timely document submissions and updates</li><li>Maintain confidentiality and document security</li></ul>Requirements:<ul><li>Proven experience as a Document Controller in a corporate environment</li><li>Familiarity with ISO standards, especially document control requirements</li><li>Strong knowledge of document management systems</li><li>Excellent organizational and attention-to-detail skills</li><li>Proficiency in MS Office and document control tools</li><li>Good communication and coordination skills</li></ul>Job Type: Full-timePay: QAR4,000.00 - QAR5,000.00 per monthApplication Question(s):<ul><li>Are you available to join immediately</li></ul>Work Location: In person

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