document manager

EGEC Qatar

<p><b>Job Summary:</b></p><p>Document Controller is responsible to ensure the Document Management consistency across all Projects, meticulously, maintaining control and traceability of the documentation from Project initiation throughout completion.</p><p><b>Duties &amp; Responsibilities</b>:</p><ul><li>Develop and maintain the Document Management System to ensure compliance with company procedures and client standards.</li><li>Manage the flow of documents (incoming/outgoing) in both electronic and paper formats, ensuring proper registration and archiving.</li><li>Ensure standardized formatting, numbering, and revision control for all project documents and drawings.</li><li>Distribute the latest approved versions of documents and drawings to internal teams and external stakeholders (clients, contractors, suppliers).</li><li>Coordinate with project teams and third parties to maintain consistency and efficiency in document handling and project close-out.</li><li>Maintain the Master Document Register (MDR) in cooperation with the Project Manager.</li><li>Monitor technical document reviews and approvals as per project timelines.</li><li>Ensure compliance with QHSE standards (ISO 9001, 14001, 45001) in all document-related activities.</li><li>Support audits and inspections by maintaining accurate and up-to-date documentation.</li><li>Report and record document-related non-conformities and follow up with the QHSE department for resolution.</li></ul><p><b>Education &amp; Experience: </b></p><ul><li>Bachelor&rsquo;s Degree in Business management or relevant degree</li><li>5-6 years of experience, min. 2 years with Consulting background</li><li>Knowledge for close-out document in final stage.</li><li>Knowledge client system e.g., FCTS, PDML &amp; Municipality permits approval</li><li>Knowledge of various file formats</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Are you living in one of these regions (Alkhor - Simaismah - Al shamal - Al&nbsp;Ruwais)?</li><li>Do you have a car?</li><li>Are you able to join immediately?</li><li>What is your current salary?</li><li>What is your expected&nbsp;salary?</li></ul><p>Experience:</p><ul><li>Document controller: 5 years (Required)</li></ul>

Documet Controller (Alkhor - Simaismah - Al shamal - Al Ruwais)

JASARA PMC

JASARA PMC is seeking a highly organized and detail-oriented Document Controller to join our team. In this essential role, you will be responsible for the effective management and control of project documentation throughout its lifecycle. Your primary tasks will include organizing and maintaining document control systems, ensuring the accuracy and consistency of documents, and facilitating the distribution of documentation to relevant stakeholders. You will collaborate with project teams to maintain compliance with regulatory requirements and company policies. The ideal candidate will have previous experience in document control, excellent communication skills, and the ability to efficiently manage multiple tasks.
<br><br>
<b>Requirements:</b><br>
<ul>
<li>Proven work experience as a Document Controller or in a similar role</li>
<li>Familiarity with document management systems</li>
<li>Strong attention to detail and accuracy</li>
<li>Excellent organizational and time management skills</li>
<li>Proficient in Microsoft Office Suite and document control software</li>
<li>Ability to handle sensitive and confidential information</li>
<li>Strong communication and interpersonal skills</li>
<li>Bachelor's degree in a relevant field is preferred</li>
</ul>


Document Controller

xyz designers.com

<p><b>Job Purpose</b></p><p>To manage, control, and maintain all project documentation in a structured and efficient manner at the site level. Ensures that drawings, technical documents, correspondence, and submittals are properly received, recorded, distributed, and archived in line with XYZ Designers DMCC&rsquo;s document management standards and client requirements.</p><p><b>Key Responsibilities</b></p><p><b>A. Document Control Management</b></p><ul><li>Maintain an accurate and up-to-date document control system for all incoming and outgoing documentation at site level.</li><li>Ensure all project documentation is handled with strict confidentiality and in accordance with company policies. Prevent unauthorized access, sharing, or disclosure of sensitive documents.</li></ul><p><b>B. Document Distribution</b></p><ul><li>Ensure timely distribution of drawings, submittals, and correspondence to relevant project stakeholders.</li></ul><p><b>C. Records &amp; Filing</b></p><ul><li>Ensure all project documentation is regularly backed up, and establish and maintain both electronic and hard copy filing systems in accordance with project and company procedures.</li></ul><p><b>D. Tracking &amp; Reporting</b></p><ul><li>Ensure that the company&rsquo;s standard Master Document Register/Tracking Log is consistently used and regularly updated to reflect the latest document status and revisions.</li><li>Generate periodic document control reports.</li></ul><p><b>E. Coordination &amp; Communication</b></p><ul><li>Liaise with consultants, contractors, and project teams to ensure efficient document flow.</li></ul><p><b>F. Compliance &amp; Quality</b></p><ul><li>Ensure documentation complies with company QA/QC standards and project requirements.</li><li>Ensure that company standard submittal forms are being used during the submission process</li></ul><p><b>Required Qualifications</b></p><ul><li><b>Education: </b>Bachelor&rsquo;s Degree in Administration, Engineering, or related field</li><li><b>Professional Certifications: </b>Certification in Document Control or Quality Management</li><li><b>Experience: </b>3&ndash;5 years of experience in document control, preferably in construction or design consultancy projects</li><li><b>Technical Skills: </b>Proficiency in Aconex, EDMS, or similar document management systems; MS Office proficiency</li><li><b>Soft Skills / Competencies: </b>Strong organizational skills, attention to detail, communication, and teamwork</li></ul><p>Job Type: Full-time</p>

SID I Sultans For Investment & Development

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  <strong>
   Roles &amp; Responsibilities:
  </strong>
 </p>
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  -Involve in implementing of project Documents Management system that is being implemented through the project life cycle.
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  -Fully aware of all project matrix of correspondence and their role.
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  -Follow the procedure to easy incorporate the data and information updates from all departments on daily basis into the approved project central document library.
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  -Liaise with the project team for preparation of all technical submissions and ensure that all documents are submitted in accordance with the Documents Management Procedures using standard templates and in accordance with the Project Document system, appropriate approval and rejection are obtained and formally recorded and that changes and revisions are complying with documents control approved procedure.
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  -Sent and received correspondences in accordance with the Project document management system.
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  -Use the approved Documents Management Digital System to assist upload data into the standard registers to ensure that the information is accurate and up to date.
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  <br/>
 </p>
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  -Monitor and update any change and modification to the technical documents status and to report deviation to relevant divisions to support the project team by raising the critical issues that may affect the progress of the project, through the Digital System or creating / customizing using Microsoft Office Package.
 </p>
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  <br/>
 </p>
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  -Maintain and archive all received and sent documents in accordance to DMS procedures.
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  <br/>
 </p>
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  -Assist in tracking and distributing the controlled copies of latest approved documents and drawings to the appropriate staff, subcontractors and suppliers as applicable based on approved matrix of distribution by Project Manager; and to ensure that the documents last revision supersedes the old revisions.
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  <br/>
 </p>
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  -Maintain hardcopies and softcopies of documents and drawings in the project central documents library under safe custody without any damage or deterioration with easy traceability.
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 </p>
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  -Make regularly backups of all the data and keep them in a secure place as per project approved procedure.
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  -Perform all tasks with quality and time efficiency.
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  -Ensure that employee is working according to the company HSE policies and regulations, and fully aware of his job risk assessment and environmental aspects.
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 </p>
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  <strong>
   Requirements:
  </strong>
 </p>
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  -Diploma/ Secondary/ Elementary Certificate or Similar.
 </p>
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  -0 - 3 years of related experience.
 </p>
 <p>
  -Language Arabic and English
 </p>
 <p>
  -MS Office, Documents Management Digital System, AutoCAD
 </p>
</div>


IOCC

<p><b>Position Summary</b></p><p>The Document Controller is responsible for managing, organizing, and controlling all project-related documentation to ensure accuracy, quality, version control, and timely accessibility. The role ensures compliance with company procedures, client requirements, and regulatory standards.</p><p><b>Key ResponsibilitiesDocument Management</b></p><ul><li>Maintain and control all incoming and outgoing documents (technical, contractual, HSE, quality, vendor documents, drawings, submittals, etc.).</li><li>Implement and follow the Document Control procedures, numbering systems, and filing protocols.</li><li>Ensure proper version control, tracking, and distribution of documents to relevant stakeholders.</li><li>Upload, track, and monitor documents in Document Management Systems (DMS) such as Aconex, EDMS, Procore, SmartPlant, or SharePoint.</li><li>Manage transmittals, submittals, and correspondence logs.</li></ul><p><b>Quality &amp; Compliance</b></p><ul><li>Ensure all documents comply with company standards and client specifications.</li><li>Maintain document confidentiality and security.</li><li>Conduct regular audits to verify the accuracy and completeness of documentation.</li></ul><p><b>Coordination &amp; Communication</b></p><ul><li>Coordinate with project teams, engineering, procurement, construction, and QA/QC departments for timely submission and retrieval of documents.</li><li>Communicate document-related issues or delays to management.</li><li>Interface with clients and subcontractors for document submissions and approvals.</li></ul><p><b>Reporting</b></p><ul><li>Generate daily, weekly, and monthly document status reports.</li><li>Track pending approvals, overdue documents, and revision histories.</li></ul><p><b>Qualifications &amp; Experience</b></p><ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Engineering, or a related field.</li><li>3&ndash;7 years of relevant experience in document control, preferably in oil &amp; gas, EPC, or construction projects.</li><li>Proficiency in Document Management Systems (Aconex, Procore, SharePoint, EDMS, etc.).</li><li>Strong knowledge of ISO standards and project documentation practices.</li><li>Excellent MS Office skills (Excel, Word, PDF management tools).</li></ul><p><b>Skills &amp; Competencies</b></p><ul><li>Strong organizational and time-management abilities.</li><li>High attention to detail and accuracy.</li><li>Ability to handle large volumes of documents with proper tracking.</li><li>Strong communication and coordination skills.</li><li>Ability to work under pressure and meet tight deadlines.</li></ul><p><b>Additional Requirements</b></p><ul><li>Must maintain strict confidentiality of sensitive project documents.</li><li>Ability to work in multicultural and fast-paced project environments.</li><li>Familiarity with engineering drawings and technical documentation is an advantage.</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: RO300.000 - RO350.000 per month</p>

Vrinda Global

<div>
 <p>
  <strong>
   Greetings! Hope you are doing great.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Title: Document Controlle
  </strong>
 </p>
 <p>
  <strong>
   Experience Required:
  </strong>
 </p>
 <ul>
  <li>
   Minimum
   <strong>
    5 years of experience
   </strong>
   in similar projects.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    English proficiency certificate / IELTS minimum 5.5 points
   </strong>
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Manage and control all project documentation (incoming and outgoing).
  </li>
  <li>
   Maintain accurate records in the document management system (DMS).
  </li>
  <li>
   Ensure timely distribution of documents to relevant stakeholders.
  </li>
  <li>
   Track document status, revisions, and approvals.
  </li>
  <li>
   Coordinate with consultants, contractors, and internal teams.
  </li>
  <li>
   Prepare regular reports on document progress and pipeline updates.
  </li>
  <li>
   Maintain version control and ensure confidentiality of all records.
  </li>
 </ul>
 <p>
  <strong>
   Skills &amp; Competencies:
  </strong>
 </p>
 <ul>
  <li>
   Strong knowledge of document control processes.
  </li>
  <li>
   Experience with DMS tools (Aconex, SharePoint, Primavera, etc.).
  </li>
  <li>
   Excellent communication and coordination skills.
  </li>
  <li>
   High attention to detail and accuracy.
  </li>
  <li>
   Ability to manage high-volume documentation effectively.
  </li>
 </ul>
 <p>
  <strong>
   Additional Requirements:
  </strong>
 </p>
 <ul>
  <li>
   Availability to join as per project needs.
  </li>
  <li>
   Strong organizational and time-management skills.
  </li>
  <li>
   <strong>
    Must have water pipeline experience
   </strong>
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   If interested, please shoot me an email.-sneha.tuli@vrindaglobal.com
  </strong>
 </p>
 <p>
 </p>
</div>


Giza Systems EG

<div><h4 class="jobSectionHeader"><b>Job Description</b></h4>
<p></p><div><p>The Document Controller is responsible for managing, organizing, and maintaining all project and organizational documentation to ensure compliance, and accessibility. This role ensures proper document control procedures are followed, supports teams with documentation needs, and maintains effective filing systems&mdash;both digital and physical.</p>
<h2 class="jobSectionHeader"><div><b>
Key Responsibilities</b></div></h2>
<ul><li>Maintain and manage electronic and hard-copy filing systems in accordance with company standards.</li>
<li>Track document versions, revisions, and updates to ensure all stakeholders use the latest document</li>
<li>Distribute documents internally and externally as required by project workflows.</li>
<li>Monitor document workflows to ensure timely reviews and responses.</li>
<li>Implement and enforce document control procedures and naming conventions.</li>
<li>Conduct periodic checks and audits of documentation accuracy and completeness.</li>
<li>Ensure compliance with company policies, standards, ISO requirements, and client/project guidelines.</li>
<li>Generate reports, logs, and status updates for management.</li>
</ul></div><p></p>
<h4 class="jobSectionHeader"><b>Personal Skills</b></h4>
<p></p><div><ul><li>Bachelor&rsquo;s degree in Business Administration, Information Management, Engineering, or a related field.</li>
<li>Professional training or certification in document control or information management is preferred.</li>
<li>Excellent attention to detail and accuracy.</li>
<li>Strong communication skills, both verbal and written.</li>
<li>Ability to manage high volumes of documentation under pressure.</li>
<li>Strong sense of confidentiality and professionalism.</li>
</ul></div><p></p>
<h4 class="jobSectionHeader"><b>Technical Skills</b></h4>
<p></p><div><p>Experience<br>
<br>
<br>
Experience in construction, engineering, consulting, or PMO environments is an advantage.
<br>
Demonstrated experience using EDMS platforms such as Aconex, SharePoint, Procore, or similar tools.<br>
<br>
<br>
Technical Skills<br>
<br>
<br>
Strong understanding of document control methodologies, versioning systems, and archiving standards.
<br>
Proficiency in Microsoft Office Suite and document control software.
<br>
Knowledge of quality standards such as ISO 9001.
<br>
Ability to create structured filing systems and maintain organized repositories.</p></div></div><p></p>
<br><div><h4 class="jobSectionHeader"><b>Job Details</b></h4>
<div><div>Job Location</div>
<div>Riyadh, Saudi Arabia</div>
</div><div><div>Company Industry</div>
<div>System Integrator</div>
</div><div><div>Company Type</div>
<div>Employer (Private Sector)</div>
</div><div><div>Job Role</div>
<div>Engineering</div>
</div><div><div>Employment Type</div>
<div>Employee</div>
</div><div><div>Job Division</div>
<div>Industrial Digital Solutions</div></div></div>
<br><div><h4 class="jobSectionHeader"><b>Preferred Candidate</b></h4>
<div><div>Career Level</div>
<div>Mid Career</div>
</div><div><div>Years of Experience</div>
<div>Min: 2</div>
</div><div><div>Degree</div>
<div>Bachelor's degree</div></div></div>

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