document processing specialist

The First Group

<p><b>Key Responsibilities:</b></p> <ul> <li>Manage the processing of client documents accurately and efficiently, ensuring compliance with established procedures and timelines.</li> <li>Verify the accuracy and completeness of client documents, conducting thorough checks to ensure all necessary information is provided.</li> <li>Enter client information and documentation into the CRM accurately, always maintaining data integrity and confidentiality.</li> <li>Track the progress of client documents throughout the processing workflow, providing regular updates to clients and internal stakeholders as needed.</li> <li>Address client inquiries, concerns, or issues related to document processing promptly and effectively, escalating complex issues to appropriate teams when necessary.</li> <li>Ensure compliance with regulatory requirements and company policies governing document processing and client interactions, maintaining accurate records and documentation.</li> <li>Conduct regular quality checks on processed documents to identify any errors or discrepancies, implementing corrective actions as needed to maintain high standards of accuracy and quality.</li> <li>Identify opportunities for process improvement and efficiency gains in document processing and sales support activities, making recommendations for enhancements to streamline workflows and enhance client satisfaction.</li> <li>Collaborate with internal teams such as sales and operations to coordinate document processing efforts, share information, and resolve issues effectively.</li> </ul>

Corporate Services Specialist

Harness IP

<p>Summary<br/>Track the progress of patents, trademarks, general matters, and litigation by identifying correspondence from patent offices, foreign associates, interpreting data and subsequently creating and managing patent database files. As an IP Docketing Specialist, you will be a vital part of the IP legal team. Join our team and contribute to the success of our IP docketing processes.</p><p>ESSENTIAL DUTIES:</p><ul><li>Sort and deliver verified mail; sort and distribute US and foreign faxes electronically.</li><li>Correspond with CPI and Foreign agents where there are data discrepancies, questions on country law, etc.</li><li>Process and docket emails from Docketing email boxes.</li><li>Docketing of U.S. and foreign correspondence (faxes, emails, mail): Accurately and efficiently identify correspondence in CPI; docket of any applicable action due dates; update information in CPI as needed; properly route correspondence; and have correspondence verified.</li><li>Process CMI requests &ndash; including opening CPI record for U.S., foreign Patents and Trademarks and general matters.</li><li>Properly and efficiently Docketing/Processing Patents&mdash;Foreign.</li><li>Provide docket reports and process intake files, as needed, keeping pace with workload.</li><li>Additional tasks and functions, as needed.</li></ul><p>QUALIFICATIONS:</p><ul><li>Proficiency in Microsoft Office Suite and/or related software, and the ability to effectively utilize various databases and applications like Aderant, a document management system, Outlook, Internet searching capabilities, among others.</li><li>Ability to effectively learn and properly utilize software systems and follow necessary processes.</li><li>Ability to work in a fast-paced environment and keep pace with the workload, while exhibiting a strong attention to detail.</li><li>Independently troubleshoot and professionally interact with others, as necessary, and exceptional customer service skills.</li><li>Exceptional oral and written communication skills, which includes offering to help and asking for help.</li><li>Ability to demonstrate good judgment, effectively prioritize tasks.</li><li>Ability to perform efficiently, maintain high quality and quantity of work, and adapt to changes effectively.</li><li>Consistently maintain good attendance, reliability, and an ability to work overtime, if needed.</li></ul><p>EDUCATION &amp; EXPERIENCE:</p><ul><li>Some college, related education, or related training beyond a High School Diploma</li><li>At least two years of related experience</li></ul><p>Job Type: Full-time</p><p>Pay: From $23.00 per hour</p><p>Application Question(s):</p><ul><li>Will you now or in the future require sponsorship? </li></ul><p>Experience:</p><ul><li>Microsoft Office: 1 year (Preferred)</li><li>Docketing: 1 year (Preferred)</li></ul><p>Work Location: Hybrid remote in Herndon, VA 20170</p>

IP Docketing Specialist

Gordon Rees Scully Mansukhani, LLP

<div>Overview:
<p>
GRSM&rsquo;s Virtual Legal Support Assistant (&ldquo;VLS Assistant&rdquo;) will work in a remote capacity and actively draft pleading shell requests received from the Firm&rsquo;s brick and mortar offices via ticketing software (Fresh Works). This is a fast-paced and metric-driven environment where accuracy matters and results are measured. Extensive training is provided along with full benefits, including computer equipment.</p><p></p><p><br>
All employees working 30+ hours per week are eligible for Medical, Dental, Vision, 401K, PTO, Disability &amp; Life Insurance.</p><p></p><p><br>
This fully remote role will be staffed in VLS&rsquo; &ldquo;Document Processing&rdquo; (&ldquo;DP&rdquo;) service line and will work evening hours. The following shifts <b>can be filled from any US location</b> and will include a mandatory 1-hour lunch. This is a full-time, 40-hour per week role.</p><p></p><p><br>
Openings #1-2: Monday-Friday, 11am &ndash; 8pm ET / 8am &ndash; 5pm PT<br>
Openings #3-4: Monday-Friday, 1pm &ndash; 10pm ET / 10am &ndash; 7pm PT<br>
Opening #5: Monday-Friday, 2pm &ndash; 11pm ET / 11am &ndash; 8pm PT</p><p></p><p><b><br>
Responsibilities</b></p><br>
<p></p><ul><li>
Draft Shell Pleadings: Answers, Discovery Responses, Captions.</li><li>
Create Tables of Contents and Authorities using Best Authority.</li><li>
Document Comparisons &amp; Redlines.</li><li>
Document Conversions.</li><li>
Document Revisions.</li><li>
Bates Numbering using Kofax.</li><li>
PDF Assembly using Kofax.</li><li>
Edit PowerPoint Presentations.</li><li>
Edit Excel Documents.</li></ul><p><b>
Department Overview</b></p><p></p><p><br>
The Virtual Legal Support Team handles a wide array of legal support functions across our three service lines: Direct Support, Document Processing and New Matter Intake. Some of the tasks this department performs are as follows: review and data entry for new matters, organize and name incoming documents in the firm&rsquo;s Document Management System (iManage), prepare confidential and sensitive legal documents across all 50 states using templates and forms within the Microsoft Suite programs, Kofax Power PDF, and other firm software to convert documents, replace text, run document comparisons, mark and run tables of content and authorities, mail merges, create fillable forms, and edit presentations.</p><p></p><p><b><br>
Qualifications</b></p><br>
<p></p><ul><li>
REQUIRED: Minimum 1 year of relevant experience drafting pleadings in a law firm setting.</li><li>
Strength in MS Teams preferred; previous remote work experience preferred.</li><li>
Advanced skillset using Microsoft Suite Programs (e.g., Word, Excel and PowerPoint).</li><li>
Preference given to individuals with a basic understanding of litigation workflow.</li></ul><p></p><p><br>
Salary: $45,000.00 annually or $21.63 per hour.</p><p></p><p><br>
For consideration, please submit a cover letter and resume.</p><p></p><p><br>
Gordon Rees Scully Mansukhani is an equal opportunity employer.</p><p></p><p><i><br>
No recruiter emails or telephone calls.</i></p><p></p><p><i><br>
Disclaimer: Reposting positions from this website does not authorize search firms or other third parties to directly solicit candidates on the firm&rsquo;s behalf or represent a relationship with the firm. Agencies must sign GRSM&rsquo;s fee agreement. The firm&rsquo;s search agreements are specific to individuals and groups who will be considered on a case-by-case basis. Candidates submitted by a search firm without an executed search firm agreement will not be considered as an applicant. For consideration, please send a detailed blind profile of your candidate to: recruiting@grsm.com.</i></p>
Pay Range: USD $45,000.00 - USD $45,000.00 /Yr.</div>

Virtual Legal Support Assistant (“Word Processor”)

Brock & Scott, PLLC

<p>Are you detail-oriented and organized? We are seeking an Original Documents Processor to join our team. In this role, you will manage and process original documents, ensuring they are accurately entered into our internal case management system and client systems. If you have strong organizational skills and enjoy working in a collaborative environment, we encourage you to apply.</p><p><b>Key Responsibilities:</b></p><ul><li>Process incoming original documents into internal case management and client systems</li><li>Create collateral files, including labeling and filing in the vault</li><li>Assist in maintaining a clean and well-organized file room</li><li>Handle internal document requests from attorney teams, including checking out and checking in original documents</li><li>Confirm the current location of original documents for attorney teams</li><li>Assist with client requests for bailee letters, current location of original documents, and other miscellaneous requests</li><li>Process the return of original documents for closed files and improper certification/endorsement issues</li></ul><p><b>Requirements</b></p><ul><li>Minimum of 2 years of work experience</li><li>Experience in a law firm preferred</li><li>Experience in high-volume transaction processing</li><li>Proficient in Microsoft Office Suite</li><li>High attention to detail</li><li>Excellent organizational skills, including work prioritization and multi-tasking</li><li>Excellent research skills and the ability to work in multiple systems and with multiple departments to solve problems</li><li>Knowledge of client/lender systems</li><li>Previous foreclosure, bankruptcy, or litigation experience in a legal environment is preferred</li><li>Strong communication skills, both verbal and written</li><li>Ability to handle multiple tasks and prioritize effectively</li><li>Ability to work independently and as part of a team</li></ul><p>Join our team and contribute to our success by ensuring the accurate and efficient processing of original documents. Apply now to become an essential part of our organization!</p><p>Job Type: Full-time</p><p>Pay: From $20.00 per hour</p><p>Work Location: In person</p>

Original Documents Processor

State of Montana

<div><div><b>Document Processing Tech (05189)</b> <b>-</b> <b>(</b><b>25142505</b><b>)</b></div><p></p><div><p><b><br>
The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Child Support Services Division &ndash; System, Policy, Operations &amp; Technology Bureau.</b></p><p></p><p><br>
This position serves as support for the Child Support Services Division. This position primarily relates to document management and processes all the mail, email and faxes for the Division related to child support casework, the New Hire Reporting Program, and the Hospital Paternity Program.</p><p></p><p><b><br>
Why Join DPHHS</b></p><p></p><p><br>
Our mission at DPHHS is to serve Montanans in their communities to improve and protect the health, safety, and well-being, and to empower independence. By joining our department, you will have the opportunity to perform meaningful work in public service to our state and its residents.</p><p></p><p><br>
The State of Montana's comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. In addition, DPHHS is the largest state agency with a wide range of advancement opportunities whether you are joining the workforce or have several years of experience.</p></div><p></p><div><p><b><br>
Qualifications for this Career Opportunity</b></p><p></p><ul><li><p>
Ability to communicate information so others will understand.</p></li><li><p>
Ability to provide effective and professional customer service.</p></li><li><p>
Time management, multi-tasking, and organization skills.</p></li><li><p>
Meet minimum qualifications:</p><ul><li><p>
High School diploma or the equivalent.</p></li><li><p>
One year of customer service experience.</p></li><li><p>
Other combinations of related education and experience may be considered.</p></li></ul></li></ul><p></p><p><b><br>
How to Apply</b></p><p></p><p>
To be considered for a DPHHS position, submit the following required documents with your application on the State of Montana Careers website. When submitting the required documents, you must check the &quot;relevant document&quot; box to ensure your attachments are uploaded correctly to your application for this position.</p><p></p><ul><li><p>
Resume</p></li></ul><p></p><p>
Successful applicants will be subject to background checks relevant to the position and must pass reference checks before an offer will be extended. DPHHS is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply. For a copy of the full job description or if you need a reasonable accommodation in the application or hiring process, contact DPHHS Human Resources listed below.</p><p></p><p><b><br>
Additional Information</b></p><p></p><p>
This position may be eligible for a statutory $1.00 an hour base pay increase effective July 1, 2026.</p><div><br>
</div></div><div><b>
Applicant Pool Statement</b><b>:</b> If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.<div>
</div><b>
Training Assignment</b><b>:</b> This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.<div></div><div><br>
</div></div><div><b>
Salary: $</b> 21.49 - 21.49 Hourly<div></div><div><br>
</div><b>
Telework Eligibility</b><b>:</b> Not Telework Eligible<div>
</div><b>
Benefits Package Eligibility</b><b>:</b> Health Insurance, Paid Leave &amp; Holidays, Retirement Plan<div></div><div><br>
</div></div><div><b>
Number of Openings</b><b>:</b> 1<div>
</div><b>
Employee Status</b><b>:</b> Regular<div>
</div><b>
Schedule</b><b>:</b> Full-Time<div>
</div><b>
Job Type</b><b>:</b> Standard<div>
</div></div><div><b>
Shift</b><b>:</b> Day Job<div>
</div><b>
Travel</b><b>:</b> No<div></div><div><br>
</div></div><div><b>
Primary Location</b><b>:</b> Helena<div></div><div><br>
</div><b>
Agency</b><b>:</b> Department of Public Health &amp; Human Services<div>
</div><b>
Union</b><b>:</b> Montana Federation of Public Employees<div></div><div><br>
</div></div><div><b>
Posting Date</b><b>:</b> Oct 24, 2025, 4:48:22 PM<div>
</div><b>
Closing Date (based on your computer's timezone)</b>: Nov 5, 2025, 12:59:00 AM<div>
</div></div><div><b>
Required Application Materials</b><b>:</b> Resume<div></div><div><br>
</div></div><div><b>
Contact Name</b><b>:</b> Margaux Lilly | <b>Contact Email</b><b>:</b> Margaux.Lilly2@mt.gov | <b>Contact Phone</b><b>:</b> 406-444-4954</div></div><p></p>

Document Processing Tech

Wyoming Registered Agent

<p>We are looking to add to our team in our Cheyenne, WY office. This is an exciting opportunity to join a new office and be part of a dynamic team. We are seeking self-motivated and self-starters who can also demonstrate patience and adaptability. This is a full-time, Monday-Friday role, working in the office alongside an awesome set of teammates.</p><p>In this fast-paced position, excellent organizational skills and attention to detail are essential. We believe in hiring good people and giving them the autonomy they need to succeed. We are looking for individuals who approach their work as if it were their own business. We trust our team members to make decisions, solve problems, and interact with our clients in a genuine and personable manner.</p><p>Join us if you've had success in retail or the restaurant industry. We know you've dealt with difficult times and we value the skills you've developed in that line of work!</p><p>Starting Wage: Up to $24.00/hr</p><p>This position is coded as &quot;Office Only&quot; which requires daily in office attendance.</p><p>Please note our location is in Cheyenne and how that would impact your commute.</p><p>Responsibilities:</p><ul><li>Prioritize, process, open, sort, scan, and track inbound mail and Service of Process. Process, ship, and track outbound mail.</li><li>Retrieve and upload required or missing client account information or documentation into company software.</li><li>Keep client files up to date by consistently recording client interactions and documentation.</li><li>Manage and submit state filings within set timelines.</li><li>Communicate in a clear and timely manner with clients and internal teams when problems arise or assistance is needed.</li><li>Clearly and professionally answer inbound client inquiries over the phone and via email; helping educate clients on their corporate filing requirements, registered agent service, and a variety of other services.</li><li>Learn and retain knowledge on document processing guidelines, filing specific requirements, and company services.</li><li>Hit position metrics for mail processing, filings, and client support with no/minimal errors.</li><li>As part of a small office team, identify and drive process improvements and support teammates and office as needed with a variety of daily tasks from opening/closing the building to ordering supplies.</li></ul><p>Requirements:</p><ul><li>Strong attention to detail, organized</li><li>Self motivated and quick learner</li><li>Strong customer service skills, clear and concise communicator</li><li>Strong computer skills and comfortable conducting online research and troubleshooting issues</li><li>Eager and interested in learning more about our business and solving client problems</li><li>Collaborative &amp; coachable</li><li>Available to work in office daily, Monday - Friday</li></ul><p>Job Type: Full-time</p><p>Pay: Up to $24.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul><p>Application Question(s):</p><ul><li>What about this role or company made you want to apply?</li></ul><p>Work Location: In person</p>

Document Processor

Bechtel

<div><p><b>Requisition ID: </b><b>289002</b></p><ul><li><b>
Relocation Authorized: </b><b>National - Single</b></li><li><b>
Telework Type: </b><b>Full-Time Office/Project</b></li><li><b>
Work Location: Riyadh</b></li></ul><p><br>
</p><div></div><div><div><div><p>Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.</p><p>
Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security &amp; Environmental; Energy; Mining &amp; Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.</p><p>
Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Project Overview:
</b></h2></div><div><p>Spanning over 14 million square meters of land, the New Murabba development is planned as a premier modern downtown destination in Riyadh. It is envisioned to deliver an exceptional blend of leisure, retail, entertainment and residential experiences, while supporting the Royal Commission for Riyadh City&rsquo;s goal of establishing Riyadh among the world&rsquo;s top ten cities. The project aligns with key priorities such as economic growth fostering advancements in technology, innovation and creativity.</p><p>
Bechtel&rsquo;s role at the New Murabba development is Early Works, Infrastructure and Public Realm. The Early Works involves the initial set up on the project, from fencing, offices to logistics and construction indirect.</p><p>
The infrastructure work covers earthworks, expressways, roads, metro, power, water, sewage, district cooling, irrigation, automated waste collection, telecommunications and all other utilities required for the city to function smoothly. As for the expansive areas of Public Realm, it&rsquo;s inclusive of all the landscaping, hardscaping, water features, lighting and public art.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Summary:</b></h2></div><div><p>
In this role, you will provide document and records management support and assist with establishing work processes. You will assist with the ECMS (Enterprise Content Management Systems), integrations, reports and Power BI dashboards. You will support your team with quality checks, resolving issues, providing software training, metrics, and planning. Your work will help ensure efficient and accurate management of documents and records.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Major Responsibilities:</b></h2></div><div><ul><li>
Serves as a member of the document management team to support Enterprise Content Management Systems (ECMS) such as Aconex and Unifier, and other associated tools.</li><li>
Assists in determining requirements/expectations for integration, and with preparing a plan to provide ongoing support.
</li><li>Utilizes standard Enterprise Content Management System (ECMS), archival/retention management systems, and/or SaaS applications to register, control, distribute, transmit and archive project records.</li><li>
Design, implement, and refine document control processes and workflows across project.</li><li>
Conduct internal audits to ensure compliance with company policies, project requirements, and ISO standards (e.g., ISO 9001, ISO 19650).</li><li>
Monitors and reviews data entry accuracy for self and support staff.</li><li>
Demonstrates knowledge of various types of project deliverables issued in infrastructure projects and the document lifecycles associated with them.</li><li>
Creates/updates desktop work instructions, plans and procedures.</li><li>
Provides training on work processes and tools.
</li><li>Interacts with end users to support, troubleshoot, and resolve issues and provide technical support for system-related issues.</li><li>
Knowledge of job role-based distribution/ communication matrix.</li><li>
Experience with record retention and project closeout activities.</li><li>
May develop and lead implementing records retention and turnover plans.</li><li>
Interacts and trouble-shoot document control and system issues with contractors and suppliers.</li><li>
Assists with access issues due to SSO or other authentication tools/processes.</li><li>
Understands the functionality of two-step verification (2SV) authentication processes.</li><li>
Assists in modifying and updating Power BI dashboards based on project requirements.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Education and Experience Requirements:</b></h2></div><div><p>
Requires bachelor's degree (or international equivalent) and 5-8 years of relevant experience or 9-12 years of relevant work experience</p><p>
Preferred Experience</p><ul><li>
Intermediate experience of SQL Server.</li><li>
Intermediate experience in using Power BI dashboards and publishing them through the Power BI App.
</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>Required Knowledge and Skills:</b></h2></div><div><ul><li>
Advance proficiency in ECMS (e.g., Aconex, Unifier).</li><li>
Deep knowledge of document lifecycles in large-scale infrastructure or EPC projects. (design through commissioning).</li><li>
Designs, implements, and improves document control processes and workflows.</li><li>
Performs detailed QA/QC of project documents; may lead audits and compliance reviews.</li><li>
Proficient in Microsoft Office, particularly Excel; experience in creating and publishing high-level reporting, dashboards using Power BI.</li><li>
Strong understanding of industry standards (e.g., ISO 9001, ISO 19650).</li><li>
Experience Training and supporting junior team members.Detail-oriented with the ability to meet deadlines under pressure.</li><li>
Proactive, adaptable, and committed to continuous improvement.</li><li>
Strong team player with a focus on excellence and agility in dynamic environments.</li><li>
Analytical mindset, able to identify process gaps and drive improvements.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Total Rewards/Benefits:</b></h2></div><div><p>
For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Diverse teams build the extraordinary:</b></h2></div><div><p>
As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.</p><p>
We are committed to being a company where every colleague feels that they belong-where colleagues feel part of &quot;One Team,&quot; respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.</p></div></div></div><p></p><p><b><i><br>
Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to </i></b><b>acesstmt@bechtel.com</b></p></div>

Document Controls Specialist

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