document processing specialist

Computershare

<div>Location: Louisville, KY - Hybrid
In this position, you&rsquo;ll be based in the Louisville, KY office for a minimum of three days a week, with the flexibility to work from home for some of your working week. Find out more about our culture of flexible working.
We give you a world of potential
When you join this dynamic team as a Subscription Document Specialist you will enjoy a career, teamwork, flexibility and leadership you can trust to help accelerate your personal and professional goals.
The Subscription Document Specialist is a key role within the Alternative Investments (REIT) Team within the Special Issuance Group at Computershare. Under general supervision, supports the management team as a subject matter expert and specialist handing Capital Raise functions.
In this position, the individual will collaborate with business partners, internally and externally, e.g., Vendor, Relationship Management, Corporate Action, and Treasury teams. This position is regional within North America. The role has strict client deadlines that cannot be missed, as Computershare can realize a financial impact. The position is responsible for the oversight, escalations, and handling of multiple closing events across multiple clients worth millions of dollars for each event closing.
 A role you will love
The Subscription Document Specialist manages subscription closing processes, including order reconciliation, quality checks, exception resolution, preparation of closing packages, and ensuring accurate delivery of funds and commission payments.
Some of your key responsibilities will include:
<ul><li>Serve as a subject matter expert in subscription document processing and capital raise operations.
</li><li>Collaborate with internal and external partners, including vendors, Relationship Management, Corporate Actions, and Treasury teams.
</li><li>Manage multiple high-value closing events across various clients, each worth millions of dollars.
</li><li>Ensure strict adherence to client deadlines to avoid financial impact.
</li><li>Oversee escalations and ensure smooth execution of subscription closings across North America.
</li></ul>What will you bring to the role
Required:
Bachelors Degree or one to two years related experience and/or training; or equivalent combination of education and experience.
2&ndash;4 years of experience in financial services, preferably in alternative investments, fund operations, or capital markets.
Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
Strong written and verbal communication skills.
Ability to collaborate effectively with internal teams and external partners.
High level of accuracy in reviewing and processing financial documents.
Ability to identify and resolve discrepancies quickly.
Proven ability to manage multiple deadlines and high-value transactions under pressure.
Comfortable working in a fast-paced, deadline-driven environment.
Preferred:
Prior experience handling subscription documents or working with REITs is a plus.
Experience with Computershare systems or similar platforms is preferred.
Rewards designed for you
Paid parental leave , flexible working and a caring and inclusive culture.
Health and wellbeing rewards that can be tailored to support you and your family, including medical, dental and vision.
Invest in your future with 401k matching and tax-advantaged flexible spending plans, including healthcare, dependent care and commuter.
Income protection . Our package includes short and long-term disability benefits, life insurance and supplemental life insurance.
And more . Ours is a welcoming and close-knit community, with experienced colleagues ready to help you grow. Our handbook will help you find out more about our rewards and life at Computershare, visit computershare.com/careershub.</div>

Subscription Document Specialist

Mixtomart LLC

Company DescriptionMixtomart LLC is a dynamic and fast-growing company committed to delivering high-quality printing, packaging, and fulfillment solutions. We take pride in our commitment to precision, efficiency, and customer satisfaction. We are currently seeking a motivated and detail-oriented Document Processing Clerk to join our growing team.Role DescriptionWe are seeking a reliable and detail-oriented Document Processing Clerk to support daily production operations. This role involves primarily scanning of documents and uploading them on designated platforms. Apart from scanning, the role also demands flexibility in ability to print and help other production activities. This role is ideal for someone who is hands-on, organized, eager to learn, and comfortable working in a fast-paced production environment.Qualifications &amp; Requirements<ul><li>Scan high volumes of documents accurately and efficiently</li><li>Maintain confidentiality of sensitive client information</li><li>Print and prepare documents for mail production</li><li>Sort, organize, and file physical and digital records</li><li>Operate basic office and print equipment (scanners, printers, inserters)</li><li>Perform quality checks to ensure documents are matched correctly</li><li>Prepare outgoing mail and assist with USPS shipments</li><li>Keep work area organized and production-ready</li><li>Assist with general office administrative tasks as needed</li></ul>Job Type: Full-timePay: From $16.50 per hourBenefits:<ul><li>Opportunities for advancement</li><li>Paid time off</li></ul>Application Question(s):<ul><li>Do you have prior experience with scanning documents ?</li></ul>Work Location: In person

Document processing clerk

P & A Administrative Services, Inc

<div>Description:

Are you detail-driven, organized, and someone who takes pride in getting things right the first time? We&rsquo;re looking for a File Processing Specialist to join our team and play a key role in ensuring reimbursement files are processed accurately, timely, and in compliance with established procedures.
This role is perfect for someone who enjoys working behind the scenes, solving data issues, and collaborating with others to keep operations running smoothly.
Requirements:

What You&rsquo;ll Do:<ul><li>
Importing and processing electronic data files accurately and in order of receipt</li><li>
Completing all phases of file reconciliation based on specifications and procedures</li><li>
Identifying and analyzing file or data issues and determining next steps</li><li>
Partnering with Client Support Specialists to resolve administrative or data issues</li><li>
Responding to emails and voicemails within one business day</li><li>
Performing internal operational and functional audits as needed</li><li>
Escalating unresolved issues to leadership when files cannot be posted as expected</li><li>
Documenting processes and assisting with procedure updates</li><li>
Keeping supervisors informed of any problems or unusual situations</li></ul><h3 class="jobSectionHeader">
What We&rsquo;re Looking For</h3><ul><li>
High School Diploma or equivalent</li><li>
At least 1 year of experience in an office or administrative setting</li><li>
Proficiency in Microsoft Excel required</li><li>
Strong attention to detail and time-management skills</li><li>
Ability to follow structured processes and meet established benchmarks</li><li>
Clear written and verbal communication skills</li></ul></div>

File Processing Specialist

Fortrea

<div>Job Overview:
Responsible for general maintenance and any required archival of documents produced by the CPS Project Management (PM) Team. Organizing, gathering, scanning, and filing of all applicable documents into appropriate electronic and/or paper copy locations, including the Trial Master File (TMF), as directed by Fortrea SOPs or other applicable directive. Responsible for filing TMF documents for CPS PM, Non-Fortrea sites, and the Fortrea P1MS Clinical Monitoring Team. Responsible for document query generation and file reconciliation/resolution activities to support delivery of the TMF to client quality and integrity specifications, as well as to meet project timelines and productivity targets.
Qualifications (Minimum Required):<ul><li>
Lifescience graduate with 1 - 2 years of relevant experience</li><li>
Fortrea may consider relevant and equivalent experience in lieu of educational requirements.</li><li>
Language Skills Required: Speaking: English Writing/Reading: English</li></ul>
Summary of Responsibilities:<ul><li>
Proactively maintains an internal standardized filing structure for study-related documents, as well as departmental files, which may include non-project-specific sponsor files.</li><li>
Creates and/or maintains any general document/file-related tracking forms and/or spreadsheets, as applicable.</li><li>
Gathers, organizes, scans, and ships project documentation, as required.</li><li>
Assists in the review and finalization of the TMF Plan and Index for individual projects.</li><li>
May assist the PC/PM in project setup activities around TMF (e.g., TMF account request, TMF</li><li>
Specialist request, etc.), as well as TMF closeout processes.</li><li>
Takes ownership for maintaining the TMF (Fortrea /Client systems) by working with applicable project team members to retrieve, file, and upload documents in accordance with applicable project milestones/timelines, SOPs, policies, system, and client requirements.</li><li>
Interacts directly with project teams in securing documents for the TMF, as well as for follow-up regarding missing documents, as appropriate; actively monitors and performs document quality checks, identifying, tracking, and following up on document quality issues with relevant staff members.</li><li>
Works with the PM/PC involved project teams, and applicable business partners for reconciliation of the TMF as part of the quality control process.</li><li>
May generate copies of project data and other project information on various electronic media for archival and/or to provide to the PM or PC for client delivery.</li><li>
Leads and performs archiving duties for paper and/or electronic media, as needed.</li><li>
May provide departmental management teams with metric data within areas of expertise, as needed, to show compliance with applicable processes; performs other departmental or project administrative tasks, as assigned.</li><li>
Trains and mentors new Document Specialists in all aspects of the role; responsible for routine development/review/revision of DS training materials.</li><li>
TMF Subject Matter Expert; trains new document specialists and other team members in the use of various eTMF systems/processes, as needed.</li><li>
All other duties as needed or assigned.</li></ul>
Experience (Minimum Required):<ul><li>
Strong written and verbal communication skills (English language).</li><li>
Experience working with computers and basic programs (i.e., Adobe Acrobat, Word, Excel, Power Point).</li><li>
Strong organizational skills, with the ability to work in a fast-paced setting with many interruptions.</li></ul>
Physical Demands/Work Environment:<ul><li>
Must be able to sit at a computer for long periods of time.</li><li>
Must be able to use hands to finger, handle or touch objects, tools, or controls, including a computer keyboard, for up to 8 hours per day.</li><li>
Standard office and/or home working environment.</li><li>
Risk of eye strain.</li><li>
Will involve out of normal office hours as required by the role.</li></ul>
Learn more about our EEO &amp; Accommodations request here.</div>

Document Specialist II

AutoNation

<div>The Document Specialist verifies, prints and tracks all documentation in each financial transaction.<h2 class="jobSectionHeader">
What are the day-to-day responsibilities?</h2><ul><li>
Verify automobile insurance policies</li><li>
Verify loan payoff balances</li><li>
Print all documentation for deliveries</li><li>
Verify all guest signatures</li><li>
Copy all non-prime documents</li><li>
Break each transaction down for lenders and complete the final checklist prior to sending the transaction to the Accounting office</li><li>
Enter customer vehicle deposit receipts</li><li>
Other duties as assigned</li></ul><h2 class="jobSectionHeader">
What are the requirements for this job?</h2><ul><li>
High School diploma or equivalent</li><li>
Strong organizational skills</li><li>
Ability to handle multiple tasks simultaneously</li><li>
Ability to operate personal computers including Microsoft Excel and Word</li></ul>
$24/hr<h2 class="jobSectionHeader">
Exciting Benefits and Perks Await You:</h2><ul><li>
Competitive compensation and 401k matching</li><li>
Enjoy a healthy work-life balance with insurance plans (health, dental, vision) and maternity benefits.</li><li>
Associate purchase and discount programs for new and pre-owned vehicles, services, parts, collision, accessories, and AutoGear</li><li>
Access amazing deals and discounts through YouDecide, a website with offers from top providers and retailers</li><li>
Join our DRVPNK mission to raise and donate millions of dollars to cancer research and treatment, partnering with cancer charities nationwide</li></ul>
AutoNation is one of the largest automotive retailers in the United States, offering innovative products, exceptional services, and comprehensive solutions, empowering our customers to make the best decisions for their needs. With a network of dealerships nationwide strengthened by a recognized brand, we offer a wide variety of new and used vehicles, customer financing, parts, and provide expert maintenance and repair services. Through DRV PNK, we have raised over $40 million for cancer-related causes, demonstrating our commitment to making a positive difference in the lives of our Associates, Customers, and the communities we serve. 
AutoNation is committed to creating a diverse, equitable, and inclusive environment in our workplace and the services we provide. We welcome candidates from all backgrounds who are passionate about making a positive impact. Even if you do not meet every requirement, we encourage you to apply. Join our team and help us foster a culture of belonging while contributing to our revolutionary work in the automotive industry. We value innovation, teamwork, and a commitment to making a positive impact in the world.</div>

Document Specialist - Honda Roseville

<div>Job Overview:
Responsible for general maintenance and any required archival of documents produced by the CPS Project Management Team. Organizing, gathering, scanning, and filing of all applicable documents into appropriate electronic and/or paper copy locations, including the Trial Master File (TMF), as directed by Fortrea SOPs or other applicable directive. Responsible for document query generation and file reconciliation/resolution activities to support delivery of the TMF to client quality and integrity specifications, as well as to meet project timelines and productivity targets.
Qualifications (Minimum Required):<ul><li>
Lifesciences graduate with 0 - 1 years of experience.</li><li>
Fortrea may consider relevant and equivalent experience in lieu of educational requirements.</li><li>
Language Skills Required: Speaking: English Writing/Reading: English</li></ul>
Summary of Responsibilities:<ul><li>
Maintains an internal standardized filing structure for study-related documents.</li><li>
Works directly with the assigned Project Manager (PM) and Project Coordinator (PC) to review and finalize the TMF Plan and Index for individual projects.</li><li>
Creates and/or maintains any general document/file-related tracking forms and/or spreadsheets, as applicable.</li><li>
Maintains the TMF by working with applicable project team members to retrieve, file, and upload documents in accordance with applicable SOPs, policies, system, and client requirements.</li><li>
May interact directly with project teams in securing documents for the TMF, as appropriate.</li><li>
May interact directly with project teams to follow up regarding missing documents, as appropriate.</li><li>
Works with the PM/PC involved project teams, and applicable business partners for reconciliation of the TMF as part of the quality control process.</li><li>
May generate and deliver requested CD copies for clients and archive projects.</li><li>
Performs archiving duties for all paper and/or electronic media, as needed.</li><li>
Maintains departmental files including, but not limited to, project files.</li><li>
Performs other departmental administrative tasks, as assigned.</li><li>
All other duties as needed or assigned.</li></ul>
Experience (Minimum Required):<ul><li>
Strong written and verbal communication skills (English language).</li><li>
Experience working with computers and basic programs (i.e., Adobe Acrobat, Word, Excel, PowerPoint).</li><li>
Strong organizational skills, with the ability to work in a fast-paced setting with many interruptions.</li></ul>
Physical Demands/Work Environment:<ul><li>
Must be able to sit at a computer for long periods of time.</li><li>
Must be able to use hands to finger, handle or touch objects, tools, or controls, including a computer keyboard, for up to 8 hours per day.</li><li>
Standard office and/or home working environment.</li><li>
Risk of eye strain.</li><li>
Will involve out of normal office hours as required by the role.</li></ul>
Learn more about our EEO &amp; Accommodations request here.</div>

Document Specialist I

Crawford Technologies

<div><h3 class="jobSectionHeader">Description</h3><div> 
We are looking for a detail-oriented and organized individual to join our office team. This role involves making documents accessible, conducting quality control, and working independently within a team environment. You will receive on-the-job training to ensure you are well-equipped to perform your duties, which include creating accessible documents and ensuring quality standards are met. Strong professional communication and time management skills are essential, as well as intermediate computer skills to handle various office software. This position requires someone who can maintain high standards of accuracy and efficiency.</div><h3 class="jobSectionHeader"> 
MAJOR DUTIES AND RESPONSIBILITIES</h3> 
<ul>
<li>
Responsible for the day-to-day digital remediation work required to meet client Service Level Agreements (SLA&rsquo;s).</li>
<li>Maintain knowledge of digital remediation rules and guidelines in adherence to industry-governed (PDFUA / WCAG / HHS), and Crawford Technologies standards.</li>
<li>Maintain client specifications for digital remediation as it pertains to their preferences.</li>
<li>Maintain knowledge of alternate format rules and guidelines in adherence to industry, governed, and Crawford Technologies standards.</li>
<li>Collaborate with the team on accessible document support and training.</li>
<li>Capable of performing document transcription for all alternative formats provided by Crawford Technologies (Braille, Large Print, Audio, and e-Text).</li>
<li>Maintain applicable security standards.</li>
<li>Ensure quality control processes and requirements are met.</li></ul> 
<h3 class="jobSectionHeader">
SKILLS</h3> 
<ul>
<li>
An understanding of the alternate format rules and guidelines for producing Accessible PDF, Accessible Office documents, Braille, Large Print, Audio, and e-Text.</li>
<li>Excellent attention to detail.</li>
<li>Self-directed, with the ability to effectively plan your own activities to achieve customer SLA&rsquo;s.</li>
<li>Strong communication skills, both written and verbal.</li>
<li>Excellent time management skills.</li>
<li>Able to meet fixed deadlines.</li>
<li>Excellent computer application skills, including Microsoft Word, Excel, PowerPoint, etc.</li>
<li>Willingness to work afternoon and night shifts, if required.</li></ul><div></div><h3 class="jobSectionHeader"> 
WORK EXPERIENCE, EDUCATION AND BENEFITS</h3><div> 
WORK EXPERIENCE:</div><ul>
<li> Work experience in an area requiring attention to detail.</li>
<li> Experience using Microsoft Office products.</li>
<li> Any prior experience with desktop publishing is a plus.</li>
<li> Any prior experience with accessible documents is a plus.</li>
</ul><div>EDUCATION:</div><ul><li>
 High school diploma or GED is required.</li></ul><div>
BENEFITS:</div><ul>
<li>Competitive salary (Commensurate with experience and position)</li>
<li>Excellent benefits<ul>
<li> Medical</li>
<li> Dental</li>
<li> Vision</li>
<li> Life Insurance</li>
<li> Disability Insurance</li>
<li> Vacation</li>
<li> Sick Time</li>
<li> Holiday Pay</li>
</ul> </li><li>Be part of a rapidly growing software company</li>
</ul><div>
 
Prior to submitting an application/resume, review the job description's complete list of job duties and qualifications. 
</div><div>We thank all applicants for their interest in joining our team. Those shortlisted will be contacted. 
</div><div>Should you need any assistance in the application process, please contact csteinbock@crawfordtech.com. 
</div><div>Note: This job description is to be used as a guide for accomplishing company and department objectives and is not intended and should not be construed to be an all-inclusive list of responsibilities, skills, efforts or working condition associated with a job. Management reserves the right to modify, add or remove duties from particular jobs and to assign other duties as necessary.</div><h3 class="jobSectionHeader"> 
About Crawford Technologies
</h3><div>Crawford Technologies is an award-winning, global provider of high-value solutions for high-volume documents. The company has helped over 1,800 organizations around the world reduce costs, simplify processes, and streamline mission-critical transactional communications such as bills and statements across all channels and in all formats. 
 
CrawfordTech&rsquo;s suite of software solutions and services enables their clients to meet their own customers&rsquo; rigorous demands for instantaneous access to information.</div></div>

Data Entry - Document Remediation

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