document specialist

Computershare

<div>Location: Louisville, KY - Hybrid
In this position, you&rsquo;ll be based in the Louisville, KY office for a minimum of three days a week, with the flexibility to work from home for some of your working week. Find out more about our culture of flexible working.
We give you a world of potential
When you join this dynamic team as a Subscription Document Specialist you will enjoy a career, teamwork, flexibility and leadership you can trust to help accelerate your personal and professional goals.
The Subscription Document Specialist is a key role within the Alternative Investments (REIT) Team within the Special Issuance Group at Computershare. Under general supervision, supports the management team as a subject matter expert and specialist handing Capital Raise functions.
In this position, the individual will collaborate with business partners, internally and externally, e.g., Vendor, Relationship Management, Corporate Action, and Treasury teams. This position is regional within North America. The role has strict client deadlines that cannot be missed, as Computershare can realize a financial impact. The position is responsible for the oversight, escalations, and handling of multiple closing events across multiple clients worth millions of dollars for each event closing.
 A role you will love
The Subscription Document Specialist manages subscription closing processes, including order reconciliation, quality checks, exception resolution, preparation of closing packages, and ensuring accurate delivery of funds and commission payments.
Some of your key responsibilities will include:
<ul><li>Serve as a subject matter expert in subscription document processing and capital raise operations.
</li><li>Collaborate with internal and external partners, including vendors, Relationship Management, Corporate Actions, and Treasury teams.
</li><li>Manage multiple high-value closing events across various clients, each worth millions of dollars.
</li><li>Ensure strict adherence to client deadlines to avoid financial impact.
</li><li>Oversee escalations and ensure smooth execution of subscription closings across North America.
</li></ul>What will you bring to the role
Required:
Bachelors Degree or one to two years related experience and/or training; or equivalent combination of education and experience.
2&ndash;4 years of experience in financial services, preferably in alternative investments, fund operations, or capital markets.
Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
Strong written and verbal communication skills.
Ability to collaborate effectively with internal teams and external partners.
High level of accuracy in reviewing and processing financial documents.
Ability to identify and resolve discrepancies quickly.
Proven ability to manage multiple deadlines and high-value transactions under pressure.
Comfortable working in a fast-paced, deadline-driven environment.
Preferred:
Prior experience handling subscription documents or working with REITs is a plus.
Experience with Computershare systems or similar platforms is preferred.
Rewards designed for you
Paid parental leave , flexible working and a caring and inclusive culture.
Health and wellbeing rewards that can be tailored to support you and your family, including medical, dental and vision.
Invest in your future with 401k matching and tax-advantaged flexible spending plans, including healthcare, dependent care and commuter.
Income protection . Our package includes short and long-term disability benefits, life insurance and supplemental life insurance.
And more . Ours is a welcoming and close-knit community, with experienced colleagues ready to help you grow. Our handbook will help you find out more about our rewards and life at Computershare, visit computershare.com/careershub.</div>

Subscription Document Specialist

Fortrea

<div>Job Overview:
Responsible for general maintenance and any required archival of documents produced by the CPS Project Management (PM) Team. Organizing, gathering, scanning, and filing of all applicable documents into appropriate electronic and/or paper copy locations, including the Trial Master File (TMF), as directed by Fortrea SOPs or other applicable directive. Responsible for filing TMF documents for CPS PM, Non-Fortrea sites, and the Fortrea P1MS Clinical Monitoring Team. Responsible for document query generation and file reconciliation/resolution activities to support delivery of the TMF to client quality and integrity specifications, as well as to meet project timelines and productivity targets.
Qualifications (Minimum Required):<ul><li>
Lifescience graduate with 1 - 2 years of relevant experience</li><li>
Fortrea may consider relevant and equivalent experience in lieu of educational requirements.</li><li>
Language Skills Required: Speaking: English Writing/Reading: English</li></ul>
Summary of Responsibilities:<ul><li>
Proactively maintains an internal standardized filing structure for study-related documents, as well as departmental files, which may include non-project-specific sponsor files.</li><li>
Creates and/or maintains any general document/file-related tracking forms and/or spreadsheets, as applicable.</li><li>
Gathers, organizes, scans, and ships project documentation, as required.</li><li>
Assists in the review and finalization of the TMF Plan and Index for individual projects.</li><li>
May assist the PC/PM in project setup activities around TMF (e.g., TMF account request, TMF</li><li>
Specialist request, etc.), as well as TMF closeout processes.</li><li>
Takes ownership for maintaining the TMF (Fortrea /Client systems) by working with applicable project team members to retrieve, file, and upload documents in accordance with applicable project milestones/timelines, SOPs, policies, system, and client requirements.</li><li>
Interacts directly with project teams in securing documents for the TMF, as well as for follow-up regarding missing documents, as appropriate; actively monitors and performs document quality checks, identifying, tracking, and following up on document quality issues with relevant staff members.</li><li>
Works with the PM/PC involved project teams, and applicable business partners for reconciliation of the TMF as part of the quality control process.</li><li>
May generate copies of project data and other project information on various electronic media for archival and/or to provide to the PM or PC for client delivery.</li><li>
Leads and performs archiving duties for paper and/or electronic media, as needed.</li><li>
May provide departmental management teams with metric data within areas of expertise, as needed, to show compliance with applicable processes; performs other departmental or project administrative tasks, as assigned.</li><li>
Trains and mentors new Document Specialists in all aspects of the role; responsible for routine development/review/revision of DS training materials.</li><li>
TMF Subject Matter Expert; trains new document specialists and other team members in the use of various eTMF systems/processes, as needed.</li><li>
All other duties as needed or assigned.</li></ul>
Experience (Minimum Required):<ul><li>
Strong written and verbal communication skills (English language).</li><li>
Experience working with computers and basic programs (i.e., Adobe Acrobat, Word, Excel, Power Point).</li><li>
Strong organizational skills, with the ability to work in a fast-paced setting with many interruptions.</li></ul>
Physical Demands/Work Environment:<ul><li>
Must be able to sit at a computer for long periods of time.</li><li>
Must be able to use hands to finger, handle or touch objects, tools, or controls, including a computer keyboard, for up to 8 hours per day.</li><li>
Standard office and/or home working environment.</li><li>
Risk of eye strain.</li><li>
Will involve out of normal office hours as required by the role.</li></ul>
Learn more about our EEO &amp; Accommodations request here.</div>

Document Specialist II

AutoNation

<div>The Document Specialist verifies, prints and tracks all documentation in each financial transaction.<h2 class="jobSectionHeader">
What are the day-to-day responsibilities?</h2><ul><li>
Verify automobile insurance policies</li><li>
Verify loan payoff balances</li><li>
Print all documentation for deliveries</li><li>
Verify all guest signatures</li><li>
Copy all non-prime documents</li><li>
Break each transaction down for lenders and complete the final checklist prior to sending the transaction to the Accounting office</li><li>
Enter customer vehicle deposit receipts</li><li>
Other duties as assigned</li></ul><h2 class="jobSectionHeader">
What are the requirements for this job?</h2><ul><li>
High School diploma or equivalent</li><li>
Strong organizational skills</li><li>
Ability to handle multiple tasks simultaneously</li><li>
Ability to operate personal computers including Microsoft Excel and Word</li></ul>
$24/hr<h2 class="jobSectionHeader">
Exciting Benefits and Perks Await You:</h2><ul><li>
Competitive compensation and 401k matching</li><li>
Enjoy a healthy work-life balance with insurance plans (health, dental, vision) and maternity benefits.</li><li>
Associate purchase and discount programs for new and pre-owned vehicles, services, parts, collision, accessories, and AutoGear</li><li>
Access amazing deals and discounts through YouDecide, a website with offers from top providers and retailers</li><li>
Join our DRVPNK mission to raise and donate millions of dollars to cancer research and treatment, partnering with cancer charities nationwide</li></ul>
AutoNation is one of the largest automotive retailers in the United States, offering innovative products, exceptional services, and comprehensive solutions, empowering our customers to make the best decisions for their needs. With a network of dealerships nationwide strengthened by a recognized brand, we offer a wide variety of new and used vehicles, customer financing, parts, and provide expert maintenance and repair services. Through DRV PNK, we have raised over $40 million for cancer-related causes, demonstrating our commitment to making a positive difference in the lives of our Associates, Customers, and the communities we serve. 
AutoNation is committed to creating a diverse, equitable, and inclusive environment in our workplace and the services we provide. We welcome candidates from all backgrounds who are passionate about making a positive impact. Even if you do not meet every requirement, we encourage you to apply. Join our team and help us foster a culture of belonging while contributing to our revolutionary work in the automotive industry. We value innovation, teamwork, and a commitment to making a positive impact in the world.</div>

Document Specialist - Honda Roseville

<div>Job Overview:
Responsible for general maintenance and any required archival of documents produced by the CPS Project Management Team. Organizing, gathering, scanning, and filing of all applicable documents into appropriate electronic and/or paper copy locations, including the Trial Master File (TMF), as directed by Fortrea SOPs or other applicable directive. Responsible for document query generation and file reconciliation/resolution activities to support delivery of the TMF to client quality and integrity specifications, as well as to meet project timelines and productivity targets.
Qualifications (Minimum Required):<ul><li>
Lifesciences graduate with 0 - 1 years of experience.</li><li>
Fortrea may consider relevant and equivalent experience in lieu of educational requirements.</li><li>
Language Skills Required: Speaking: English Writing/Reading: English</li></ul>
Summary of Responsibilities:<ul><li>
Maintains an internal standardized filing structure for study-related documents.</li><li>
Works directly with the assigned Project Manager (PM) and Project Coordinator (PC) to review and finalize the TMF Plan and Index for individual projects.</li><li>
Creates and/or maintains any general document/file-related tracking forms and/or spreadsheets, as applicable.</li><li>
Maintains the TMF by working with applicable project team members to retrieve, file, and upload documents in accordance with applicable SOPs, policies, system, and client requirements.</li><li>
May interact directly with project teams in securing documents for the TMF, as appropriate.</li><li>
May interact directly with project teams to follow up regarding missing documents, as appropriate.</li><li>
Works with the PM/PC involved project teams, and applicable business partners for reconciliation of the TMF as part of the quality control process.</li><li>
May generate and deliver requested CD copies for clients and archive projects.</li><li>
Performs archiving duties for all paper and/or electronic media, as needed.</li><li>
Maintains departmental files including, but not limited to, project files.</li><li>
Performs other departmental administrative tasks, as assigned.</li><li>
All other duties as needed or assigned.</li></ul>
Experience (Minimum Required):<ul><li>
Strong written and verbal communication skills (English language).</li><li>
Experience working with computers and basic programs (i.e., Adobe Acrobat, Word, Excel, PowerPoint).</li><li>
Strong organizational skills, with the ability to work in a fast-paced setting with many interruptions.</li></ul>
Physical Demands/Work Environment:<ul><li>
Must be able to sit at a computer for long periods of time.</li><li>
Must be able to use hands to finger, handle or touch objects, tools, or controls, including a computer keyboard, for up to 8 hours per day.</li><li>
Standard office and/or home working environment.</li><li>
Risk of eye strain.</li><li>
Will involve out of normal office hours as required by the role.</li></ul>
Learn more about our EEO &amp; Accommodations request here.</div>

Document Specialist I

<div>Summary of Responsibilities:<ul><li>
Performs supervisory duties for Document Specialists (DSs) including, but not limited to, interviewing, hiring, training, developing, performance evaluation, intervention, discipline, and discharge.</li><li>
Organizing, gathering, scanning, and filing of all applicable documents into appropriate electronic and/or paper copy locations, including the Trial Master File (TMF), as directed by Fortrea SOPs or other applicable directive.</li><li>
Responsible for filing TMF documents for CPS PM, Fortrea and non-Fortrea sites, and the Fortrea PIMS Clinical Monitoring Team.</li><li>
Responsible for document query generation and file reconciliation/resolution activities to support delivery of the TMF to client quality and integrity specifications, as well as to meet project timelines and productivity targets.</li><li>
Line management and/or oversight responsibility for the recruitment, training, utilization, development, performance review, intervention, discipline, and discharge of assigned personnel, including creation and coordination of training, development, and support networks.</li><li>
Responsible for driving routine development/review/revision of DS training materials. May train other non-DS team members in the use of various eTMF systems/processes, as needed.</li><li>
Drives TMF optimization through continuous improvement initiatives.</li><li>
TMF Subject Matter Expert; serves as TMF ambassador for CPS within the CDCS organization. Acts as primary point of contact for TMF-related client and internal inquiries, including participation in RFI/RFP submittal and may include bid defense.</li><li>
Ensures and coordinates proactive support for TMF inspection readiness and leads the resolution of QA or sponsor audits by identifying and implementing corrective actions to TMF related findings.</li><li>
Engages key stakeholders in representing CPS interests in the development and maintenance of SOPs, business process, and systems.</li><li>
Demonstrates cost awareness, understands the financial impact of their decisions.</li><li>
Creates and/or maintains any general document/file-related tracking forms and/or spreadsheets, as applicable.</li><li>
Gathers, organizes, scans, and ships project documentation, as required.</li><li>
Assists in the review and finalization of the TMF Plan and Index for individual projects, as well as Expected Document List review/reconciliation throughout assigned projects.</li><li>
Takes ownership for maintaining assigned TMFs (Fortrea /Client systems) by working with applicable project team members to retrieve, file, and upload documents in accordance with applicable project milestones/timelines, SOPs, policies, system, and client requirements.</li><li>
Interacts directly with project teams in securing documents for the TMF, as well as for follow up regarding missing documents, as appropriate; actively monitors and performs document quality checks - identifying, tracking, and following up on document quality issues with relevant staff members.</li><li>
Works with the PM/PC involved project teams, and applicable business partners for reconciliation of the TMF as part of the quality control process.</li><li>
May provide departmental management teams with metric data within areas of expertise, as needed, to show compliance with applicable processes; performs other departmental or project administrative tasks, as assigned.</li><li>
And all other duties as needed or assigned.</li></ul>
Qualifications (Minimum Required):<ul><li>
High School Diploma or equivalent at minimum.</li><li>
BS or equivalent in scientific field preferred; experience may be substituted for education.</li><li>
Fortrea may consider relevant and equivalent experience in lieu of educational requirements.</li><li>
Fluent in English, both written and verbal.</li></ul>
Experience (Minimum Required):<ul><li>
Strong written and verbal communication skills (English language).</li><li>
Experience working with computers and basic programs (i.e., Adobe Acrobat, Word, Excel, Power Point).</li><li>
Strong organizational skills, with the ability to work in a fast-paced setting with many interruptions, on multiple projects/tasks simultaneously.</li><li>
Minimum of 5 years of experience TMF focused leadership/management role.</li></ul>
Preferred Qualifications Include:<ul><li>
BS or equivalent in scientific field preferred; experience may be substituted for education.</li></ul>
Physical Demands/Work Environment:<ul><li>
Must be able to sit at a computer for long periods of time.</li><li>
Must be able to use hands to finger, handle or touch objects, tools or controls, including a computer keyboard, for up to 8 hours per day.</li><li>
Standard office and/or home working environment.</li><li>
Risk of eye strain.</li><li>
Will involve out of normal office hours as required by the role.</li></ul>
Learn more about our EEO &amp; Accommodations request here.</div>

Supervisor, CPS Document Specialist

RR Donnelley

<div>Company Description 
RRD is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry&rsquo;s most trusted portfolio of creative execution and world-wide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact. 
Job Description 
RR Donnelley is adding a Legal Document Specialist to their 3rd Shift team!
In this role, we are seeking a Word Processing professional to support time-sensitive project requests by working with a team of individuals across multiple shifts and locations. Candidates must enjoy producing quality work and maintaining a high level of customer satisfaction. Knowledge in legal word/document processing using various legal software, tools, Microsoft Office suite is an added advantage.
3rd Shift Schedule: Sunday - Thursday 11:00 p.m. - 7:30 a.m.
Hourly Pay Rate: $19.19
This role is eligible for a $3/hr. shift premium.
Responsibilities:<ul><li>
Create, edit and format legal documents to firm specifications using a variety of software applications</li><li>
Convert, clean and format documents to/from different file formats</li><li>
Create charts, graphs, tables, and spreadsheets as requested</li><li>
Create and/or edit Tables of Authorities and Table of Contents</li><li>
Perform data entry utilizing various software applications</li><li>
Transcribe analog or digital dictation files</li><li>
Restore/recover corrupted document files as necessary</li><li>
Provide telephone help desk support to troubleshoot application queries</li><li>
Complete all assigned jobs by the deadline in an accurate and timely manner</li><li>
Handle sensitive and/or confidential documents and information</li><li>
Follow established policies and procedures at all times</li><li>
Perform additional duties as necessary or assigned</li></ul> 

Qualifications 
Skills:<ul><li>
Excellent verbal and written communication skills</li><li>
Flexibility to work overtime as required</li><li>
Ability to work through complex legal document markups and instructions in a timely and accurate manner</li><li>
Ability to prioritize various requests and deadlines simultaneously</li><li>
Excellent verbal and written communication skills</li><li>
Ability to interact with client and team members in a professional and respectful manner at all times</li><li>
Minimum typing speed of 60 wpm with 95% accuracy</li></ul>
Experience:<ul><li>
High school diploma or equivalent required; bachelor's degree with 3+ years experience in legal word processing or document production environment preferred</li><li>
Advanced knowledge of MS Office programs including Word, Outlook, Excel and PowerPoint required</li><li>
Experience and exposure in any of the legal word processing tasks below<ul><li>
Creating TOAs, TOCs, inserting automated cross-references, converting PDFs to Word using a variety of software, applying Word styles using macros, troubleshooting problem documents including redlines and documents containing multiple numbering schemes, style separators, cross-references, and other automated fields</li></ul></li><li>
Transcription experience a plus</li><li>
Knowledge of legal terminology and legal citations preferred</li></ul> 

Additional Information 
The rate of pay for this role at the noted RRD location is $19.19/hour. Typically, roles follow step 
progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly 
rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD&rsquo;s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.
#GOC
#LI-Hybrid
#LI-NH1<div></div>
All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.

RRD is an Equal Opportunity Employer, including disability/veterans</div>

Legal Document Specialist - 3rd Shift (Hybrid)

ABC Legal Services

<div><div><div>About ABC Legal Services:

ABC Legal Service is proud to be the national leader in service of process. We are a team of 1000 and growing with offices in Los Angeles, Oklahoma City, Phoenix, Brooklyn, Chicago, Washington DC, and more. Seattle is our home and headquarters. We've been successful in this unique business for over 30 years and we continue to advance our technology and business processes to remain years ahead of what our competition is able to offer. Our focus is to expand our technology lead, acquire and integrate less efficient competitors, and tap into new segments through an integrated inbound marketing and sales approach.

Job Overview:

The e-Fulfilment Specialist reviews and files legal documents utilizing online platforms and tools developed by ABC Legal. This role works closely with the e-Fulfillment and e-Filing team to collaborate on projects, resolve issues as they arise and meet common goals. This position is remote but must be located in Oklahoma.

Key Responsibilities:
<ul>
<li>Review and file legal documents using internal systems and email</li>
<li>Participate in ongoing training to expand knowledge of industry and process</li>
<li>Investigate discrepancies as they arise</li>
<li>Complete additional projects as assigned</li>
</ul>
Qualifications:
<ul>
<li>No experience necessary; data entry experience a plus</li>
<li>High school diploma or GED required</li>
<li>Ability to perform repetitive tasks with accuracy</li>
<li>Exceptional attention to detail</li>
<li>Desire and ability to be a team player</li>
<li>Experience and basic proficiency with Microsoft Office</li>
<li>Typing speed of at 50 to 60 wpm</li>
</ul>
</div></div><div><div>We know that a company's success starts with its employees. We also know that an individual's success starts with the right career opportunity. Join our team today!

Benefits:
<ul>
<li>Health, Dental, Vision insurance</li>
<li>401(k) with company matching</li>
<li>Paid time off</li>
<li>7 Paid company holidays</li>
<li>4 Floating holidays per-year</li>
<li>Life Insurance and AD&amp;D Insurance</li>
<li>Long Term Disability</li>
<li>Health Care Reimbursement Flexible Spending Account</li>
<li>Dependent Care Flexible Spending Account</li>
<li>EAP (Employee Assistance Program)</li>
<li>Pet Insurance</li>
</ul>
Pay Range: $15.00 to $15.00 per hour

Schedule: Full-time, Monday through Friday</div></div></div>

Document Retrieval Specialist (Remote)

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