documentation coordinator

Prismecs

<div>
 
 Overview
 
 
 
 Prismecs is seeking a detail-oriented
 
 PTW / Documentation / Material Coordinator &ndash; Demobilization Project (Oman)
 
 to support permit control, documentation management, and material tracking during plant shutdown and demobilization activities.
 
 
 
 This role is
 
 project-based (estimated 2&ndash;4 months)
 
 and we are
 
 hiring locally within Oman for immediate mobilization
 
 .
 
 
 
 The Coordinator will be responsible for managing PTW processes, maintaining accurate documentation, and ensuring proper tracking and reconciliation of dismantled equipment and materials. This role is critical to maintaining safety compliance and ensuring efficient project execution.
 
 
 
 Key Responsibilities
 
 
 
 
 Permit-to-Work (PTW) &amp; Compliance
 
 
 
 
 
 
 &bull; Coordinate and control PTW processes for all site activities
 
 &bull; Review and track permit approvals, validity, and closures
 
 &bull; Ensure compliance with LOTO, HSE, and site safety procedures
 
 &bull; Coordinate with HSE and supervisors for safe work authorization
 
 
 
 
 
 Documentation &amp; Reporting
 
 
 
 
 
 
 &bull; Maintain and manage project documentation including permits, reports, logs, and records
 
 &bull; Ensure accurate and timely document updates and tracking
 
 &bull; Support daily reporting and progress updates
 
 &bull; Maintain organized documentation for audits and project close-out
 
 
 
 
 
 Material Tracking &amp; Demobilization Support
 
 
 
 
 
 
 &bull; Track dismantled materials, equipment, and packing lists
 
 &bull; Maintain accurate records for material reconciliation and movement
 
 &bull; Support tagging and traceability systems (cables, panels, equipment, etc.)
 
 &bull; Coordinate storage, packing, and dispatch readiness
 
 
 
 
 
 Coordination &amp; Site Support
 
 
 
 
 
 
 &bull; Coordinate with Electrical, Mechanical, HSE, and Logistics teams
 
 &bull; Ensure documentation compliance across all site activities
 
 &bull; Support work approvals, close-outs, and reporting requirements
 
 &bull; Assist in resolving documentation or tracking discrepancies
 
 
 
 
 
 
 Requirements
 
 
 
 Requirements
 
 
 
 
 Qualifications
 
 
 
 
 
 
 Required:
 
 
 
 
 
 &bull; 3&ndash;7 years of experience in construction, EPC, or industrial projects
 
 &bull; Proven experience with:
 
 
 
 <ul>
 <li>
 PTW systems and permit coordination
 
 </li>
 <li>
 Documentation control and reporting
 
 </li>
 <li>
 Material tracking, logistics, or store coordination
 
 </li>
 </ul>
 
 
 &bull; Strong organizational and multitasking skills
 
 &bull; Ability to work closely with site teams and supervisors
 
 &bull; Proficiency in Excel and document management systems
 
 &bull; Good communication skills
 
 
 
 
 
 Additional Requirements
 
 
 
 
 
 
 &bull;
 
 Must be currently based in Oman (local hiring only)
 
 
 &bull;
 
 Available for immediate start
 
 
 &bull;
 
 Available for project duration (2&ndash;4 months)
 
 
 
 
 
 
 Preferred
 
 
 
 
 
 
 &bull; Experience in shutdown or demobilization projects
 
 &bull; Experience in power plant or industrial environments
 
 &bull; Middle East project experience
 
 &bull; Familiarity with tagging and traceability systems
 
 
 
 
 Key Behavioral Attributes
 
 
 
 
 &bull; Highly organized and detail-oriented
 
 &bull; Strong coordination and communication skills
 
 &bull; Ability to work under pressure and manage multiple tasks
 
 &bull; Proactive and problem-solving mindset
 
 &bull; Strong accountability and follow-through
 
 
 
 
 
 
</div>

PTW / Documentation / Material Coordinator – Demobilization Project (Oman)

STAMN Real Estate Development LLC

The Real Estate Documentation &amp; DLD Coordinator is responsible for managing all documentation, registrations, and regulatory compliance related to real estate transactions in Dubai. The role involves coordination with Dubai Land Department (DLD), RERA, trustee offices, escrow agents, and legal parties to ensure smooth property transactions, registrations, and compliance with UAE real estate laws.Key Responsibilities1. Dubai Land Department (DLD) &amp; Regulatory Liaison<ul><li>Manage all documentation and compliance matters with Dubai Land Department (DLD).</li><li>Coordinate with RERA, escrow agents, and trustee offices for property transactions.</li><li>Ensure all transactions comply with UAE real estate laws and regulations.</li><li>Handle approvals, registrations, and documentation submissions through DLD systems.</li></ul>2. Documentation &amp; Registration<ul><li>Prepare, review, and finalize Title Deeds for property ownership transfer.</li><li>Handle Oqood registration for off-plan properties.</li><li>Coordinate trustee services for property transfer, mortgage registration, and settlements.</li><li>Prepare Deed of Transfer and manage ownership transfer documentation.</li><li>Prepare Deed of Adherence for shareholders, investors, and stakeholders.</li><li>Draft and notarize Power of Attorney (POA) for property and financial transactions.</li><li>Issue Certificate of Purchase for buyers and investors.</li></ul>3. Agreements &amp; Contracts<ul><li>Draft and review Sales &amp; Purchase Agreements (SPA).</li><li>Prepare Reservation Agreements for property bookings and deposits.</li><li>Draft Brokerage Agreements outlining commissions and responsibilities.</li><li>Prepare Rental and Lease Agreements in compliance with RERA regulations.</li><li>Draft and coordinate Joint Venture (JV) Agreements for real estate development or investment projects.</li><li>Assist in litigation support and dispute resolution by preparing legal and supporting documentation.</li></ul>4. Advanced Tools &amp; Technology<ul><li>Use AI-powered document automation tools for drafting and reviewing agreements.</li><li>Manage digital contract management systems for tracking renewals, obligations, and compliance deadlines.</li><li>Maintain digital records of all contracts, registrations, and legal documents.</li></ul>Requirements<ul><li>Experience in Dubai real estate documentation and DLD procedures.</li><li>Knowledge of Oqood, Trustee offices, Title Deed transfer, and RERA regulations.</li><li>Experience in drafting real estate agreements and legal documents.</li><li>Strong knowledge of UAE real estate laws and procedures.</li><li>Good communication and coordination skills.</li><li>Proficiency in Microsoft Office and document management systems.</li></ul>Job Type: Full-timeWork Location: In person

Real Estate Documentation & DLD Coordinator

Hermanson Company

<div>
 
 The Project Coordinator II (PC II) will help support the Project Managers, Foremen, and the Salespeople. Responsibilities including but not limited to customer service, general clerical duties, office organization and clerical support of the PM&rsquo;s and Salespeople. The PC II will facilitate Hermanson excellence on Projects through fastidious attention to detail in maintaining Project documentation for one or multiple projects ranging in size. The PC II will an expert in Project Documentation, acting as a source of knowledge on this subject and assisting Hermanson to continually improve process related to Project Documentation and organization.
 
 
 
 
 
 
 Roles &amp; Responsibilities (General)
 
 
 <ul>
 <li>
 Business group print requests.
 </li>
 <li>
 Basic tech support for field and office.
 </li>
 <li>
 Manages and maintains office equipment/machines.
 </li>
 <li>
 Provides general office housekeeping.
 </li>
 <li>
 Bi-weekly audits of office supplies/needs.
 </li>
 <li>
 Shipping and receiving packages to and from the office.
 </li>
 <li>
 Event planning for business unit. Requirements of event determined by BGL or CE.
 </li>
 <li>
 Assisting staff with expense reports.
 </li>
 <li>
 Updating Stat Shortcuts/Executive Summaries.
 </li>
 <li>
 Opening projects once they have been awarded in ACC Build.
 </li>
 <li>
 Creating and updating job folders.
 </li>
 <li>
 Assisting salespeople with saving plans in SharePoint and completing overlays in Bluebeam.
 </li>
 </ul>
 
 
 
 
 
 Roles &amp; Responsibilities (Projects)
 
 
 <ul>
 <li>
 Updating plan sets with new sheets and maintaining records.
 </li>
 <li>
 Create base procurement, submittal, and asset logs from equipment matrices and specs. Editing and finalizing the logs is by PM.
 </li>
 <li>
 Compile job books documentation for field turnovers per PM direction.
 </li>
 <li>
 Review JNRs prepared by Salespeople and PMs for formatting and entry errors.
 </li>
 <li>
 Filling out subcontract request forms (SPD). Scope and value provided by PM.
 </li>
 <li>
 Gathering and packaging submittals per PM direction. Review of data is by PM.
 </li>
 <li>
 Issuing submittals per PM direction and logging.
 </li>
 <li>
 Processing purchase orders (POs). POs are prepared by PMs.
 </li>
 <li>
 Track and update procurement log.
 </li>
 <li>
 Compiling closeout packages upon project completion (O&amp;Ms, warranty letters, as-builts, etc).
 </li>
 <li>
 Saving and logging RFIs. Posting RFIs to drawings by PM. Updating plansheets by Coordinator.
 </li>
 <li>
 Issue submittal, RFI and procurement logs as requested by PM.
 </li>
 <li>
 Journal adjustments as directed by PM.
 </li>
 <li>
 Track job-specific needs, such as per diem/subsistence payments, non-disclosure agreements, badging, etc. as directed by PM.
 </li>
 </ul>
 
 
 
 
 
 Accountabilities &amp; KPIs
 
 
 <ul>
 <li>
 Achieves positive qualitative feedback from internal team members (salespeople, PM&rsquo;s, other coordinators)
 </li>
 <li>
 Achieves identified customer objectives.
 </li>
 <li>
 Achieves perfect accuracy in tracking logs and saving project documentation per Hermanson Standards.
 </li>
 </ul>
 
 
 
 
 
 Qualifications, Capabilities &amp; Experience:
 
 
 <ul>
 <li>
 The qualified candidate must have at least 3 years of progressive experience in performing duties and responsibilities similar to those mentioned above. In addition, the candidate should:
 </li>
 <li>
 Have a strong motivational fit for mechanical systems, design, and construction.
 </li>
 <li>
 Possess strong written and verbal communication skills.
 </li>
 <li>
 Be able to demonstrate strong organizational skills.
 </li>
 <li>
 Possess good computer skills, including ACC Build, MS Office, Bluebeam Revu and being able to navigate databases, enterprise systems and online content with ease.
 </li>
 <li>
 Experience in a fast-paced business environment is preferred.
 </li>
 <li>
 The successful candidate should have the ability to quickly learn Hermanson Company&rsquo;s processes and procedures.
 </li>
 <li>
 Supportive
 </li>
 <li>
 Motivated
 </li>
 <li>
 Team player
 </li>
 <li>
 Good listener
 </li>
 <li>
 Eager to learn
 </li>
 <li>
 This position is required to support field personnel and service our customers on projects. Depending on project requirements this may require full-time presence on the site and in some cases, presence before and after the project scheduled hours. Flexibility regarding hours and location of work is dependent on project requirements as determined by your supervisor.
 </li>
 </ul>
 
 
 
 
 
 Education:
 
 
 <ul>
 <li>
 Must have the educational credentials to do the compositional and computational aspects of the job (at least a high school degree/GED, with additional education being desirable).
 </li>
 </ul>
</div>

Project Coordinator

Baptist Home of Arcadia Valley

Job Overview We are seeking a dedicated and detail-oriented MDS Coordinator to join our healthcare team. In this vital role, you will be responsible for coordinating the comprehensive assessment process for residents in long-term care facilities, ensuring accurate and timely completion of the Minimum Data Set (MDS) assessments. Your expertise will support quality patient care, regulatory compliance, and reimbursement accuracy. This position offers an exciting opportunity to utilize your clinical knowledge and administrative skills to make a meaningful impact on resident outcomes and facility performance.Responsibilities<ul><li>Coordinate and facilitate the completion of MDS assessments in accordance with federal, state, and local regulations, including CMS guidelines.</li><li>Collaborate with interdisciplinary teams such as nursing, therapy, social work, and medical staff to gather comprehensive clinical information.</li><li>Review medical records, documentation, and clinical data to ensure accuracy and completeness of assessments.</li><li>Utilize PointClickCare to document findings and submit required reports efficiently.</li><li>Ensure compliance with HIPAA regulations by maintaining confidentiality of resident information during all phases of assessment and documentation review.</li><li>Conduct ongoing education for staff on MDS updates, coding standards (ICD-10), and regulatory changes affecting documentation practices.</li><li>Support quality improvement initiatives by analyzing data trends related to patient care and reimbursement metrics.</li></ul>Requirements<ul><li>Proven experience with MDS coordination in inpatient or long-term care settings; experience in nursing homes.</li><li>Strong knowledge of medical terminology, anatomy, physiology, and clinical documentation improvement strategies.</li><li>Familiarity with PointClickCare and proficiency in navigating medical records is essential.</li><li>Understanding of managed care processes including Medicare regulations, utilization review, utilization management, and discharge planning.</li><li>Experience with ICD-10 coding and case management practices.</li><li>Ability to interpret complex medical records accurately while adhering to HIPAA compliance requirements.</li><li>Excellent communication skills to collaborate effectively with multidisciplinary teams across outpatient and inpatient settings including hospice care or emergency medicine environments.</li><li>Join us in delivering exceptional patient care through meticulous documentation management! This role offers a dynamic environment where your clinical expertise can thrive while supporting regulatory compliance and enhancing resident outcomes. We are committed to fostering a supportive workplace that values your skills in health information management, medical coding, discharge planning, and clinical documentation improvement&mdash;all within a vibrant healthcare setting that prioritizes quality care at every level.</li></ul>Benefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

MDS Coordinator

Tanmyah

Job description:Position: Document Coordinator - Mandoob / PROExperience: 3 &ndash; 5yrsLocation: Silicon Oasis, DubaiMandatory &ndash; Driving licensePreferable: Arabic speakerJob Responsibility:<ul><li>Minimum of 3 to 5 years of experience in facilities management or similar role.</li><li>Experience in an outsourcing organization or service administration company at the same level</li><li>Collect and check of receiving documents sent by dib to the call center agents/ supervisor.</li><li>Review the collected documents to ensure match with assigned appointment by the call center agents and supervisor</li><li>Contact the buyer and seller to reaffirm the appointment initiated by the call center agents and proceed for delivery</li><li>Inspect and check the vehicle details/ car before the delivery to ensure all details and condition is as per requirement /invoice</li><li>Check the required documents i.e., original insurance named to dib and its value, selling letter named to dib, customs papers prepared by the showrooms.</li><li>Highlighting any vehicle defects or mismatch in case any to the supervisor/call center agents immediately for further actions and declining the delivery in a well-mannered.</li><li>Ensure also the buyer checks the vehicle before proceeding to sign the contract</li><li>Complete the delivery process once the inspected vehicles and documents are satisfactory then proceed to complete the delivery process.</li><li>Confirm and clarify to the call center agent and supervisor that the delivery process is completed.</li><li>Handover the complete set of documents to al tanmyah services representative (supervisor or call center agents) for further processing</li><li>Ability to timely completion of assigned work</li><li>Ability to carry out work in accordance with sla/agreement with management</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,500.00 per monthWork Location: In person

Document Coordinator - PRO/Mandoob

The START Center for Cancer Research

<div>The START Center for Cancer Research (&ldquo;START&rdquo;) is the world&rsquo;s largest early phase site network, fully dedicated to oncology clinical research. Throughout our history, START has provided hope to cancer patients in global community practices by offering &quot;Hope Through Access&rdquo; to cutting edge trials throughout the United States and Europe. 
 
We are hiring a motivated Clinical Data Entry Coordinator who will collect, enter/transcribe, and transmit/submit clinical data for assigned investigational drug studies.
This position is offered at a pay range of $24.00 to $27.00 per hour, based on experience, qualifications, and internal equity. In addition, employees in this role may be eligible for an annual bonus of up to 10% of base earnings.
Work Schedule: 8:00 am-5:00 pm EST, Monday-Friday
Location: 405 Lakeville Road, Entrance A, Lake Success, NY 11042
Essential Responsibilities<ul><li>
Collect, enter/transcribe, and transmit/submit clinical data in paper and/or electronic case report forms (CRFs), including correction and query resolution for assigned investigational drug studies.</li><li>
Receive and request patient records/data from the study team as required to complete CRFs for assigned studies.</li><li>
Review patient data for completeness and accuracy for assigned studies.</li><li>
Coordinate and schedule monitor visits for assigned studies. This includes exit meetings with monitors to review data or queries.</li><li>
Identify lab facilities used for assigned studies and communicate to the Regulatory Affairs staff so that lab certifications can be requested for the study file.</li><li>
Review and utilize protocols as guides for study activities for assigned studies.</li><li>
Assure that data entry remains current for all assigned studies.</li><li>
Attend meetings as required for assigned studies. This includes, but is not limited to, site initiation meetings, monitor exit meetings, close-out visit meetings, and audit preparation meetings.</li><li>
Be available and on-site, if required, during audits for assigned studies.</li><li>
Communicate as needed with accounts receivable staff regarding submitted data.</li></ul>
Education &amp; Experience<ul><li>
Bachelor&rsquo;s degree or equivalent experience in lieu of degree.</li><li>
Knowledge and training in general office administration skills, including computer applications, filing systems, etc.</li></ul>
Preferred Education and Experience<ul><li>
Ability to accurately perform data review and CRF completion in its entirety with minimal direction.</li><li>
Familiarity with medical terminology.</li><li>
Additional demonstration of clinical research knowledge as evidenced by the use of either CCRP or CCRC credentials is highly desirable.</li></ul>
Best-in-Class Benefits and Perks 
We value our employees&rsquo; time and efforts. Our commitment to your success is enhanced by a competitive compensation, depending on experience, and an extensive benefits package including:<ul><li>
Comprehensive health coverage: Medical, dental, and vision insurance provided</li><li>
Robust retirement planning: 401(k) plan available with employer matching</li><li>
Financial security: Life and disability insurance for added protection</li><li>
Flexible financial options: Health savings and flexible spending accounts offered</li><li>
Well-being and work-life balance: Paid time off, flexible schedule, and remote work choices provided</li><li>
Plus, we work to maintain the best environment for our employees, where people can learn and grow with the company. We strive to provide a collaborative, creative environment where everyone feels encouraged to contribute to our processes, decisions, planning, and culture.</li></ul> 
More about The START Center for Cancer Research 
Deeply rooted in community oncology centers globally, The START Center for Cancer Research provides access to specialized preclinical and early-phase clinical trials of novel anti-cancer agents. START clinical trial sites have conducted more than a thousand early-phase clinical trials, including for 43 therapies that were approved by the FDA. START represents the world&rsquo;s largest roster of Principal Investigators (PIs) across its eight clinical trial sites. Committed to accelerating passage from trials to treatments, START delivers hope to patients, families, and physicians around the world. Learn more at STARTresearch.com. 
 
Ready to be part of a team changing the future of cancer treatment? 
Join us in our mission to conquer cancer, one clinical trial at a time. Your expertise and dedication can help us bring hope and healing to patients worldwide. Please submit your application online. 
 
We are an equal opportunity employer that welcomes and encourages diversity in the workplace. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.</div>

Clinical Data Entry Coordinator

Jawa Health Care

Job SummaryA Doctor Chaser Executive is responsible for coordinating with healthcare providers (mainly U.S.-based doctors&rsquo; offices) to obtain required documentation, prescriptions, and approvals for Durable Medical Equipment (DME) orders. The role ensures timely processing of orders and smooth communication between doctors, patients, and internal teams.Key Responsibilities<ul><li>Contact doctor offices via calls, fax, or email to obtain prescriptions, CMNs, and medical records</li><li>Follow up on pending orders and incomplete documentation</li><li>Maintain accurate call logs and update CRM systems regularly</li><li>Ensure timely completion of doctor orders and reduce delays</li><li>Coordinate with internal teams (billing, QA, sales) for smooth processing</li><li>Resolve issues related to denied or incomplete orders</li><li>Meet daily/weekly KPIs such as call volume and successful closures</li><li>Maintain compliance with healthcare regulations and documentation standards</li></ul>Requirements &amp; Qualifications<ul><li>Minimum Intermediate / Bachelor&rsquo;s (preferred)</li><li>6 months &ndash; 1 year experience in DME or doctor chasing (preferred)</li><li>Strong English communication (spoken &amp; written)</li><li>Good follow-up, negotiation, and persuasion skills</li><li>Basic knowledge of medical terminology and documentation</li><li>Familiarity with CRM systems and MS Office</li><li>Ability to work in night shift (U.S. campaign)</li></ul>Key Skills<ul><li>Communication &amp; interpersonal skills</li><li>Attention to detail</li><li>Time management</li><li>Problem-solving ability</li><li>Multitasking in a fast-paced environment</li></ul>Working Conditions<ul><li>Night shift 6 PM &ndash; 3 AM</li></ul>Job Type: Full-timePay: Rs39,000.00 - Rs40,000.00 per monthWork Location: In person

Doctor Chaser Executive

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