documentation coordinator

Ritchie Bros.

<div></div><div><div><div><div><div><div><div><p>JOB DESCRIPTION</p>
<div><div><b>Discover the new Ritchie Bros.</b></div>
<p>
When you join Ritchie Bros., you&rsquo;ll be part of a diverse, global team that&rsquo;s focused on delivering great customer experiences. If you have an entrepreneurial spirit and are passionate about making a difference, we invite you to join our growing team.</p>
<p>
We are looking for a Customs and Shipping Coordinator to join our team in <b>Dubai.</b></p>
<p><b>
The Opportunity:</b></p>
<p>
We&rsquo;re looking for a <b>Shipping and Customs Documentation Officer</b> to manage and coordinate all documentation for international shipments, ensuring compliance with Dubai Customs, Jebel Ali Free Zone (JAFZA) regulations, and Incoterms. You&rsquo;ll play a key role in supporting Ritchie Bros. auction operations by collaborating with internal teams, freight partners, and customs authorities to ensure smooth, timely, and compliant shipment processes.</p>
<p><b>
Key Responsibilities</b></p>
<ul>
<li><b>Prepare and manage shipping documentation</b> &mdash; including Commercial Invoices, Packing Lists, Bills of Lading, and Certificates of Origin &mdash; ensuring accuracy, completeness, and compliance with all regulatory requirements.</li>
<li><b>Oversee customs clearance processes</b> by preparing import/export declarations through Dubai Trade and JAFZA systems, ensuring adherence to current customs policies and timely resolution of any clearance issues.</li>
<li><b>Coordinate with freight forwarders, shipping lines, and carriers</b> across sea, air, and land transport to monitor shipment progress and ensure on-time delivery.</li>
<li><b>Apply and advise on Incoterms&reg; 2020</b> to ensure correct allocation of responsibilities, costs, and risks across all trade transactions.</li>
<li><b>Support Ritchie Bros. auction operations</b> by managing pre- and post-sale documentation, customs clearances, and ownership transfer processes for equipment moving through Jebel Ali and across UAE borders.</li>
<li><b>Collaborate with internal departments and external partners</b> to provide timely updates, respond to inquiries, and ensure seamless coordination throughout the shipping cycle.</li>
<li><b>Contribute to process improvement</b> by identifying opportunities to streamline documentation and compliance procedures while maintaining accuracy and efficiency.</li>
<li>Perform other duties as assigned.</li>
</ul>
<p><b>Here is what you bring:</b></p>
<p>
We&rsquo;re looking for a <b>highly organized, detail-oriented professional</b> who thrives in a fast-paced logistics environment. You take ownership of your work, enjoy solving problems, and collaborate effectively with others to deliver accurate and timely results.</p>
<ul>
<li>Native Arabic speaker with <b>excellent English communication skills</b> (written and spoken).</li>
<li><b>Bachelor&rsquo;s degree</b> in Logistics, Supply Chain, International Trade, Business Administration, or a related field.</li>
<li><b>5&ndash;7 years of experience</b> in shipping, logistics, and customs documentation within the UAE.</li>
<li>Proven hands-on experience with <b>Dubai Customs procedures</b> and the <b>Dubai Trade Portal</b>.</li>
<li>Strong understanding of <b>Jebel Ali Free Zone (JAFZA)</b> regulations and operational requirements.</li>
<li>Solid knowledge of <b>Incoterms&reg; 2020</b> and <b>freight forwarding processes</b>.</li>
</ul>
<p><b>What We Offer</b><br>
Our success is built on the drive and dedication of our people. As we grow around the globe, there will be many opportunities to advance your career &ndash; we&rsquo;ve proven this throughout our 60+ years in business. And, we'll take care of you along the way. Here&rsquo;s how:</p>
<ul>
<li>A competitive salary and benefits package.</li>
<li>Opportunity to work in a dynamic and growing international environment.</li>
<li>Professional development and growth opportunities.</li>
<li>Exposure to high-volume international logistics operations, including specialized movements of heavy equipment.</li></ul></div></div></div></div></div></div></div></div><div></div>
<br><ul><div><div>Job Identification</div>
<div>6712</div>
</div><div><div>Posting Date</div>
<div>10/31/2025, 10:20 AM</div>
</div><div><div>Locations</div>
<div> <div></div><div><div>Gate 8, Junction 9, Jebel Ali Free Zone, AE
</div></div>(On-site)
</div></div><div><div>Degree Level</div>
<div>Some College</div>
</div><div><div>Job Schedule</div>
<div>Full time</div>
</div><div><div>Minimum Salary</div>
<ul><li></li></ul>
</div><div><div>Maximum Salary</div>
<ul><li></li></ul></div></ul>

Customs & Documentation Coordinator

<p>We re looking for a Shipping and Customs Documentation Officer to manage and coordinate all documentation for international shipments, ensuring compliance with Dubai Customs, Jebel Ali Free Zone (JAFZA) regulations, and Incoterms. You ll play a key role in supporting Ritchie Bros. auction operations by collaborating with internal teams, freight partners, and customs authorities to ensure smooth, timely, and compliant shipment processes.</p>
<p><strong>Key Responsibilities</strong></p>
<ul>
<li>Prepare and manage shipping documentation   including Commercial Invoices, Packing Lists, Bills of Lading, and Certificates of Origin   ensuring accuracy, completeness, and compliance with all regulatory requirements.</li>
<li>Oversee customs clearance processes by preparing import/export declarations through Dubai Trade and JAFZA systems, ensuring adherence to current customs policies and timely resolution of any clearance issues.</li>
<li>Coordinate with freight forwarders, shipping lines, and carriers across sea, air, and land transport to monitor shipment progress and ensure on-time delivery.</li>
<li>Apply and advise on Incoterms  2020 to ensure correct allocation of responsibilities, costs, and risks across all trade transactions.</li>
<li>Support Ritchie Bros. auction operations by managing pre- and post-sale documentation, customs clearances, and ownership transfer processes for equipment moving through Jebel Ali and across UAE borders.</li>
<li>Collaborate with internal departments and external partners to provide timely updates, respond to inquiries, and ensure seamless coordination throughout the shipping cycle.</li>
<li>Contribute to process improvement by identifying opportunities to streamline documentation and compliance procedures while maintaining accuracy and efficiency.</li>
<li>Perform other duties as assigned.</li>
</ul>

Ritchie Bros. Auctioneers

<p>We re looking for a <strong>Shipping and Customs Documentation Officer</strong> to manage and coordinate all documentation for international shipments, ensuring compliance with Dubai Customs, Jebel Ali Free Zone (JAFZA) regulations, and Incoterms. You ll play a key role in supporting Ritchie Bros. auction operations by collaborating with internal teams, freight partners, and customs authorities to ensure smooth, timely, and compliant shipment processes.</p>
<p><strong>Key Responsibilities</strong></p>
<ul>
 <li><strong>Prepare and manage shipping documentation</strong>  including Commercial Invoices, Packing Lists, Bills of Lading, and Certificates of Origin  ensuring accuracy, completeness, and compliance with all regulatory requirements.</li>
 <li><strong>Oversee customs clearance processes</strong> by preparing import/export declarations through Dubai Trade and JAFZA systems, ensuring adherence to current customs policies and timely resolution of any clearance issues.</li>
 <li><strong>Coordinate with freight forwarders, shipping lines, and carriers</strong> across sea, air, and land transport to monitor shipment progress and ensure on-time delivery.</li>
 <li><strong>Apply and advise on Incoterms  2020</strong> to ensure correct allocation of responsibilities, costs, and risks across all trade transactions.</li>
 <li><strong>Support Ritchie Bros. auction operations</strong> by managing pre- and post-sale documentation, customs clearances, and ownership transfer processes for equipment moving through Jebel Ali and across UAE borders.</li>
 <li><strong>Collaborate with internal departments and external partners</strong> to provide timely updates, respond to inquiries, and ensure seamless coordination throughout the shipping cycle.</li>
 <li><strong>Contribute to process improvement</strong> by identifying opportunities to streamline documentation and compliance procedures while maintaining accuracy and efficiency.</li>
 <li>Perform other duties as assigned.</li>
</ul>
<p><br></p><ul>
</ul>

Linkviva

<p>The Coverage Coordinator will oversee the real-time documentation of the Desert Festival, ensuring all key moments, activations, performances, and guest experiences are captured in line with the content plan.</p> <p>This role is pivotal in connecting on-ground activity with digital storytelling   ensuring that nothing is missed and every moment contributes to the event s legacy.</p> <p>This is a freelance, two-month contract, requiring on-ground presence in the desert for approximately one month during the festival period. Accommodation, meals, and basic amenities will be provided.</p> <p>What You ll Do</p> <ul> <li>Assist in planning the daily content coverage schedule across multiple event zones.</li> <li>Coordinate with photographers, videographers, and social teams to ensure timely coverage of key moments.</li> <li>Monitor the event site in real time to identify high-value, unexpected, or shareable content opportunities.</li> <li>Maintain a live checklist of content deliverables and track documentation of all assets.</li> <li>Communicate real-time updates to the content and social media teams to support live posting.</li> <li>Manage a daily log of coverage  what s completed, pending, or missed   and flag any gaps proactively.</li> <li>Support coordination with talent, performers, and influencers during content capture.</li> <li>Assist with content approvals, ensuring all captured media follows brand guidelines and permissions.</li> <li>Collaborate closely with marketing, production, and creative teams during the live period.</li> </ul>

Coverage Coordinator

Orbit International survey services LLC

<div><div><h3 class="jobSectionHeader"><b>Job Information</b></h3>
<ul><div><p>Date Opened</p>
<div><b>11/10/2025</b><b>
</b></div></div><div><p>Job Type</p>
<div><b>Full time</b><b>
</b></div></div><div><p>Industry</p>
<div><b>Oil &amp; Gas</b><b>
</b></div></div><div><p>Work Experience</p>
<div><b>5+ years</b><b>
</b></div></div><div><p>City</p>
<div><b>Sharjah</b><b>
</b></div></div><div><p>State/Province</p>
<div><b>Ash Shariqah (Sharjah)</b><b>
</b></div></div><div><p>Country</p>
<div><b>United Arab Emirates</b><b>
</b></div></div><div><p>Zip/Postal Code</p>
<div><b>00000</b><b>
</b></div></div></ul></div><div><h3 class="jobSectionHeader"><b>Job Description</b></h3>
<div><div>Orbit International Survey Services (Orbit ISS) is an industrial asset integrity engineering management firm based in United Arab Emirates, since 2006. We are an ISO 9001:2015, ISO 14001:2015 &amp; ISO 45001:2018 accredited company and have provided asset integrity solutions to high-profile clients throughout the Middle East, North America, and Asia. Founded on the principles of safety, quality, and environmental stewardship, Orbit ISS is committed to providing world-class services and technology that help our clients address complex challenges in the oil, gas, marine and renewable energy sectors.</div><div></div><div><br>
Visit our website at www.orbitiss.com to learn more..</div><div></div><div><b><br>
Role Overview:</b></div><div></div><div><br>
Orbit ISS is hiring a QC Coordinator with UAE experience to manage quality control operations across oil &amp; gas, fabrication, and construction projects. The ideal candidate will handle client coordination, vendor registration, third-party inspections, and quality documentation while ensuring compliance with project and industry standards. Strong communication, reporting, and organizational skills are essential.</div><div></div><div><b><br>
Key Responsibilities:</b><br>
</div><ul><li>
Coordinate and monitor QC and inspection activities across project sites and fabrication yards.<br>
</li><li>
Ensure compliance with QA/QC plans, ITPs, and international standards (ASME, AWS, API).<br>
</li><li>
Prepare project and monthly reports, maintaining proper documentation and inspection records.<br>
</li><li>
Serve as the main point of contact between the client and the company for QC and project matters.<br>
</li><li>
Attend bids, client meetings, and third-party inspections as required.<br>
</li><li>
Support client acquisition and vendor registration processes.<br>
</li><li>
Participate in audits and contribute to continuous improvement of quality systems.</li></ul><div></div><h3 class="jobSectionHeader"><b><br>
Requirements</b></h3><ul><li>
Diploma or Bachelor&rsquo;s degree in Engineering or related discipline<br>
</li><li>
10&ndash;15 years of QC coordination experience in the UAE oil &amp; gas or fabrication industry<br>
</li><li>
Valid UAE Driver&rsquo;s License.<br>
</li><li>
Certifications: CSWIP 3.1 / 3.2, BGAS / NACE, and ISO 9001:2015 Lead Auditor (mandatory)<br>
</li><li>
Strong knowledge of ASME, AWS, API, and ISO standards<br>
</li><li>
Proven ability to manage inspection teams and maintain timely documentation<br>
</li><li>
Project Management Professional Certificate is a plus.</li></ul><div></div><div><b><br>
Preferred Attributes:</b><br>
</div><ul><li>
Fluent in English and can speak Arabic.</li><li>
Experience in offshore and onshore project environments.<br>
</li><li>
Good understanding of welding, coating, NDT, and mechanical inspection processes.<br>
</li><li>
Familiarity with client specifications (e.g., ADNOC, ARAMCO, or EPC contractors).</li></ul></div></div></div><p></p>

QC Coordinator

Parsons

<br> <br><b>Job Details<br></b> <br>Job Location: Dubai, UAE<br>Industry: Engineering and Construction<br>Function: Documentation / Technical Writing<br>Gender: Any<br>Candidate Nationality: Any<br>Candidate Current Location: Any<br>Job Type: Full Time<br> <br>Position Summary<br> <br>As a Document Control Coordinator at Parsons Corporation, you will manage the flow of critical documentation across engineering, construction, and support teams. Your role is essential to ensuring compliance, consistency, and accuracy throughout the project lifecycle. This position demands strong organizational skills, proficiency with electronic document management systems, and an ability to work collaboratively across departments.<br> <br>What You ll Do<br> <br>* Oversee the receipt, tracking, distribution, and storage of documents in accordance with project requirements<br>* Coordinate document flow among operations, engineering, and construction teams to maintain up-to-date records<br>* Ensure procedural compliance related to document numbering, version control, and approval workflows<br>* Maintain document control databases, generate reports, and monitor document status<br>* Expedite approvals, support audit processes, and ensure documents are archived properly<br>* Assist and mentor junior document controllers as required<br>* Operate and support EDMS platforms such as Aconex<br>* Perform light clerical duties including scanning, filing, and supporting project administration<br> <br>Ideal Profile<br> <br>* Bachelor s degree or Diploma (UAE attested) in any discipline<br>* Minimum 4 years of work experience with at least 3 years in document control<br>* Proficiency in Aconex, MS Word, Excel, and PowerPoint<br>* Strong knowledge of EDMS systems and document workflows<br>* Excellent communication and interpersonal skills<br>* Highly organized, deadline-driven, and detail-oriented<br>* A valid UAE driving license is preferred<br><br>

Document Control Coordinator Engineering

Hitachi Energy

<div><p><b>Description</b>
</p><p><b>The opportunity:</b></p><p><br>
Handling of all documents from Internal and External Suppliers. Sending documents for information and approval both Internal and End Customers., Structure, and put together the Site Documentation, both electronically and paper.</p><p></p><p><b>
How you&rsquo;ll make an impact:</b></p><ul><li><p>
Handling of all documents from Internal and External Suppliers. Sending documents for information and approval both Internal and End Customers.</p></li><li><p>
Sort, Structure and put together the Site Documentation, both electronically and paper.</p></li><li><p>
Delivering Tender Documentation (Bid-submission) to Customer with the inputs from Lead Engineers, Tender Leader and Dept. Head&rsquo;s.
</p></li><li><p>Profile &amp; upload Drawing files, Manuals, Test Reports, Calculations, etc. required for the Bid-submission from internal and Suppliers into the Database or common drive and various tools like PDL and Binder.</p></li><li><p>
Proper follow-up with other departments to submit the documents. Organize the files in a folder structure in the softcopy Binders.</p></li><li><p>
Should have experience in contract reading and understand the Customer documentation requirements.</p></li><li><p>
Check &amp; upload the Drawing files, Manuals, Test Reports, Calculations, etc. from Engineers and the Sub Suppliers.</p></li><li><p>
Upload the documents into the Document Management System (EDMS). Maintain the complete Project Documentation Status.</p></li><li><p>
Communicate with Project Manager and Departments for Clarifications and Suggestions. Proper follow-up with other departments to submit the documents.</p></li><li><p>
Distribute the documents to various departments for Review &amp; Approval. Send the documents by Transmittal for Customer Review &amp; Approval.</p></li><li><p>
Adding the documents into e-Room (web-based database, Easy access for the members in different locations). Organize the files in a folder structure in the softcopy Binder.</p></li><li><p>
Print out the drawings as hard copies and insert them into binders, if needed (This is the installation and Final Plant documentation) and send it to respective sites.</p></li><li><p>
Check &amp; upload updated drawing files (updated due to possible changes during the installation on-site) and all the above steps will be followed for new revisions.</p></li><li><p>
As-Built documents are printed out as hard copies and insert into binders and send to respective sites (This is the As-Built Documentation). After the Customer Approval, hand over the Project to After Sales Department.</p></li><li><p>
Responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.</p></li><li><p>
Living Hitachi Energy&rsquo;s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.</p></li></ul><p></p><p><b>
Your background:</b></p><ul><li><p>
Bachelor's degree in engineering or diploma from a recognized university.</p></li><li><p>
2 to 6 Years of experience in contract reading and understand the customer documentation requirements.</p></li><li><p>
Should have strong knowledge in MS Excel, Word and PPT, EDMS etc. Excellent written and verbal communication skills.</p></li><li><p>
Should be a team player and have good experience in preparing a report and maintaining the record.</p></li><li><p>
Strong communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams.</p></li><li><p>
Attention to detail and a commitment to delivering high-quality digital solutions.</p></li><li><p>
Proficiency in both spoken &amp; written English language is required.</p></li></ul><p></p><h2 class="jobSectionHeader"><b>
Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a </b><b>general inquiry form</b><b> on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.</b></h2><p></p><h2 class="jobSectionHeader"><b>
This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.</b></h2></div><p></p>

Document Controller

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