documentation coordinator

Karsaz

<div></div><div><div>Qualification :</div><div>
BBA;
MBA;</div><div>
 Experience :</div><div>
Minimum 2 years</div><div></div><div>
 Job Description :</div><div>
Tender Preparation &amp; Submission:<ul><li>
Coordinate the end-to-end process of preparing and compiling tender documentation.</li><li>
Analyze RFP/RFQ requirements and ensure all criteria are addressed.</li><li>
Collaborate with relevant departments finance, legal, technical to gather required documents and inputs.</li><li>
Draft standard sections of proposals company profile, compliance documents, project experience, etc.</li></ul> 
Compliance &amp; Quality Assurance:<ul><li>
Ensure all tender submissions are fully compliant with client requirements and regulations.</li><li>
Maintain version control and ensure consistency in formatting, branding, and content.</li><li>
Review all documents for completeness, accuracy, and professional presentation.</li></ul> 
Documentation Management:<ul><li>
Maintain an organized database of past and current tenders, proposals, and supporting documents.</li><li>
Keep updated records of supplier/contractor registrations and prequalification documentation.</li><li>
Track deadlines and tender schedules using tracking tools or software.</li></ul> 
Stakeholder Coordination:<ul><li>
Communicate and follow up with internal departments and external partners for timely documentation.</li><li>
Assist in the preparation of presentations and tender clarifications as required.</li><li>
Attend pre-bid meetings, site visits, or tender briefings when required.</li></ul> 
Key Performance Indicators KPIs<ul><li>
of tenders submitted on or before deadline</li><li>
Number of compliant submissions vs disqualified bids</li><li>
Win rate of submitted tenders</li><li>
Internal stakeholder satisfaction with support provided</li><li>
Accuracy and completeness of document submissions</li></ul> 
Required Skills and Knowledge<ul><li>
Excellent organizational and time management skills</li><li>
Strong written and verbal communication</li><li>
High attention to detail and accuracy</li><li>
Ability to handle multiple tenders under tight deadlines</li><li>
Familiarity with government and private sector tendering processes</li><li>
Proficient in MS Office Word, Excel, Outlook and document formatting</li></ul></div><div></div><div>
 Last date to apply :</div>
31 Oct, 2025</div>

Tender Documentation Coordinator

Euro Systems LLC

Job Title: Technical Coordinator &ndash; Contracting &amp; TradingLocation: Qatar Industry: Contracting / Trading Employment Type: Full-TimePosition Overview: We are seeking a skilled and detail-oriented Technical Coordinator to join our Contracting &amp; Trading division in Qatar. The candidate will be responsible for coordinating technical documentation, project support, and communication between the engineering, procurement, and sales teams. Prior experience in the contracting or trading field is essential. Tagalog-speaking candidates are preferred.Key Responsibilities:<ul><li>Coordinate with engineers, sales, and project teams to ensure all technical requirements are properly documented and communicated.</li><li>Prepare and review technical submittals, drawings, material data sheets, and other project-related documents.</li><li>Liaise with suppliers and manufacturers for technical clarifications and documentation support.</li><li>Maintain project documentation, ensuring compliance with company and client standards.</li><li>Support the sales team in preparing technically accurate proposals and quotations.</li><li>Monitor project progress and assist in resolving any technical or coordination issues.</li><li>Facilitate communication between site teams and the head office for timely project execution.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Engineering or a related technical field.</li><li>Minimum 2&ndash;4 years of experience as a Technical Coordinator in a contracting or trading company.</li><li>Strong knowledge of construction materials, project documentation, and coordination processes.</li><li>Proficient in MS Office (Excel, Word, Outlook); familiarity with AutoCAD is an advantage.</li><li>Excellent communication and coordination skills in English (Tagalog preferred).</li><li>Ability to manage multiple tasks and work effectively under pressure.</li></ul>Job Type: Full-timePay: QAR5,000.00 - QAR7,000.00 per month

Technical Coordinator – Contracting & Trading

Gil-Mar Manufacturing

<div><div>Data Coordinator</div>
<div>Reports To: General Manager</div>
<div>Qualifications: High School Diploma or Equivalent and 2 years experience</div>
<div></div><div>General Summary:</div>
<div>The Coordinator reports to the General Manager regarding assignments. The principal duties include, but are not restricted to the following.</div>
<div></div><div>Principal Duties:</div>
<ul><li>Complete the daily production log and generate production report.</li>
<li>Maintain the Predictive and Preventive Maintenance data</li>
<li>Create work orders from the maintenance data collected</li>
<li>Review Inspection Instructions from the Control Plan, and</li>
<li>Manufacturing Instructions, and participate in PPAP functions, and APQP</li>
<li>Aid in the training of hourly personnel</li>
<li>Update Manuals and related documentation when required</li>
<li>Participate in ISO 14001 and ISO-TS 16949 audits</li>
<li>Maintain the MSDS manuals and update when required, as well as updating the Canton Fire Department</li>
<li>Maintain and update the OSHA/MIOSHA requirements for Gil-Mar Manufacturing Company</li>
</ul>
<div></div><div>Working Conditions:</div>
<div>Normal office environment where there is no physical discomfort or exposure to hazards due to temperature, dust, noise and the like. However, from time to time, must enter industrial plant setting to observe inventory levels and service part area. Must strive for continuous improvement.</div>
<div></div><div>The above is intended to describe the general contents of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities and/or requirements.</div></div>

Data Coordinator

Unique Art Trading & Contracting

We are seeking a qualified Project Coordinator to support our sanitary ware division in handling project documentation, material submittals, and coordination with consultants and contractors. The ideal candidate should have a solid background in project sales coordination, technical documentation, and materials approval processes within the construction industry.Job Type: Full-timePay: From QAR5,000.00 per month

Sales Executive

Fulkrum

<div>Fulkrum is a global leader in inspection, expediting, auditing, and technical staffing services, delivering exceptional solutions to the energy, engineering, and construction industries for over 14 years. Headquartered in the UK, we have established a strong presence across six continents, serving more than 300 clients worldwide. 

Our commitment to excellence has been recognised with prestigious awards, including the King's Award for Enterprise in International Trade (2023), the People and Competency Award at the EIC Awards (2023), and the Scale-Up Award at the WESCA North America Awards (2024). Most recently, Fulkrum was named the 2025 winner in the People, Culture &amp; Optimisation category at the EIC North &amp; Central America Regional Awards. 


Our Mumbai office is currently seeking a highly motivated and experienced QC Coordinator to join our dynamic team. 
Key Responsibilities
<ul>
<li>Respond to client requests for QA/QC, engineering, and project support personnel across various locations.</li>
<li>Source, screen, and prepare candidates for client interviews, ensuring alignment with project requirements.</li>
<li>Coordinate the full placement process, including proposals, interviews, onboarding, and documentation.</li>
<li>Liaise with candidates regarding contractual terms, task-related documents, and performance expectations.</li>
<li>Review, screen, and submit inspection reports and site documentation to clients promptly.</li>
<li>Monitor candidate performance, timekeeping, and reporting quality, providing feedback and support.</li>
<li>Maintain strong relationships with candidates through regular care calls and assignment follow-ups.</li>
<li>Ensure compliance with ISO/IEC 17020:2012 and Fulkrum&rsquo;s internal quality procedures and policies.</li>
<li>Support the accounts team by ensuring timely submission of timesheets and purchase orders for invoicing.</li>
<li>Participate in internal audits, identify process improvements, and report any conflicts of interest or HSE concerns.</li></ul> 


What We&rsquo;re Looking For
<ul>
<li>Strong knowledge of onshore and offshore oil &amp; gas projects.</li>
<li>Proficiency in MS Office and documentation management.</li>
<li>Excellent communication, organisational, and multitasking skills.</li>
<li>Ability to work independently and collaboratively.</li>
<li>Familiarity with QA/QC processes and ISO/IEC 17020:2012 standards.</li></ul> 


HSE Awareness: 
All personnel are informed of Fulkrum's Health and Safety policy and procedures during the onboarding process. Any HSE incidents must be reported and logged with the QHSE Manager, who will oversee and support any subsequent investigations.

Provide site-specific HSE instructions to Inspectors prior to mobilisation. 
Why Join Us?

This is an exciting opportunity for a driven QC Coordinator to showcase their expertise in a supportive and collaborative environment. At Fulkrum, you&rsquo;ll make a tangible impact while advancing your career in the thriving global business sector. 
We offer a fantastic working environment with a highly engaged team and consistently high eNPS scores. Fulkrum's success in attracting new clients and expanding our global footprint is a testament to our excellence and dedication. We have regular reward and recognition initiatives, a social budget, and a refer-a-friend scheme to ensure our team feels valued and motivated. 
Join us to be part of a high-performing team with ample opportunities for skill enhancement and development. Be a part of our success story and contribute to our continued growth and innovation. 


Apply now and become a valued part of our growing team! 


Fulkrum</div>

QC Coordinator

Chartered Institute of Procurement and Supply (CIPS)

Overview DSV is truly a global player offering services worldwide and operating in more than 90 countries and over 75,000 employees. We thrive within an international network of partners and agents, and we aim to open opportunities for your career on an international scale, promoting Customers First, Best performance & True Collaboration - we are One DSV! DSV Dubai is recruiting for a Logistics Coordinator. In this position you will be the first point of contact for the customers assigned to you. You will handle daily enquiries and inform your team leader in case of problems or major requests. You are responsible for all aspects of the customer relationship: inbound, outbound, complaint handling, documentation. Reporting Line Report to: Warehouse Supervisor Role: Individual contributor Direct subordinates: None Detailed Responsibilities <ul> <li>Handle all incoming customer enquiries and keep the customer informed</li> <li>Prepare, verify, and manage shipping and customs documentation for spare parts shipments</li> <li>Coordinate transportation logistics, including scheduling shipments and liaising with carriers and freight forwarders</li> <li>Ensure compliance with import/export regulations and company policies</li> <li>Track shipments and update stakeholders on delivery status</li> <li>Maintain accurate records of documentation and transportation activities</li> <li>Transportation and Documentation Reporting Topics</li> <li>Customer Support Backend, Assistance in preparing customer feedback reports for management review</li> <li>Mail & Courier Handling; Scheduling outgoing shipments and courier services & Maintaining logs of courier dispatches and deliveries</li> </ul> Communication Internal - All internal teams External - Customers, Vendors, Suppliers Qualifications & Characteristics <ul> <li>At least 5 years of experience in logistics, supply chain, or documentation coordination, preferably in spare parts or OEM sectors</li> <li>Knowledge of shipping documentation and import/export regulations</li> <li>Proficiency in MS Office and logistics management software</li> <li>Self-managed, result driven & outgoing personality</li> <li>Customer minded, but able to make his/her customers commit to the agreements in place</li> <li>Good communicator, both towards internal departments as towards customers</li> <li>Good organization skills</li> <li>Not afraid to escalate in case of problems or important issues</li> <li>Can distinguish important issues from minor</li> <li>Ability to define requirements, analyse facts, and determine relevant solutions/actions to be taken</li> <li>Extrovert personality with strong relationship building capabilities</li> <li>Energetic & proactive</li> </ul> About DSV DSV - Global transport and logistics Working at DSV means playing in a different league. As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements. With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you. At DSV, performance is in our DNA. We don't just work - we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company - this is the place to be. Start here. Go anywhere Visit and follow us on LinkedIn and Facebook. Job area: Terminal/Warehouse/Transport Logistics Coordinator, Contract Logistics, Dubai Dubai<img src="https://www.jobg8.com/Tracking.aspx?4kaojKT%2bAE5A1KmQREOs1HfxCimC%2fjlun" width="0" height="0" />

Logistics Coordinator, Contract Logistics, Dubai

Prosperiti Homes

We are looking for a Green Building Documentation Specialist with 2&ndash;4 years of experience in managing and coordinating sustainability documentation for green building certifications (IGBC, GRIHA, LEED, WELL, or equivalent).This role is ideal for someone detail-oriented, organized, and passionate about sustainable design and green building standards. You will collaborate closely with project teams, consultants, and certifying authorities to ensure all certification requirements are met.Key Responsibilities<ul><li>Prepare, coordinate, and manage documentation for IGBC, GRIHA, LEED, WELL, or equivalent certifications.</li><li>Collaborate with architects, engineers, contractors, and sustainability leads to gather data and evidence.</li><li>Maintain checklists, credit templates, and progress trackers for each project.</li><li>Prepare calculations, narratives, and submission packages as per certification guidelines.</li><li>Conduct internal documentation reviews to ensure accuracy and completeness.</li><li>Communicate with certification bodies and respond to their review comments and queries.</li><li>Support sustainability reporting and compliance audits as required.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Architecture, Civil / Environmental Engineering, Sustainability, or a related field.</li><li>2&ndash;5 years of experience in green building certification documentation.</li><li>Strong understanding of sustainable design practices, energy efficiency, and green materials.</li><li>Proficiency in MS Office (Excel, Word, PowerPoint); knowledge of AutoCAD / Revit is an advantage.</li><li>Professional certifications (LEED AP, IGBC AP, GRIHA CP, etc.) are preferred but not mandatory.</li></ul>Preferred Background TitlesYou are encouraged to apply if you have worked under titles such as:<ul><li>Green Building Certification Specialist</li><li>Sustainability Documentation Coordinator</li><li>Sustainability Compliance Analyst</li><li>Environmental Certification Coordinator</li><li>LEED / IGBC Documentation Executive</li><li>Sustainable Design Certification Associate</li></ul>Job Type: Full-timePay: &#8377;20,000.00 - &#8377;30,000.00 per monthBenefits:<ul><li>Food provided</li><li>Health insurance</li><li>Provident Fund</li></ul>Work Location: In personExpected Start Date: 28/10/2025

Green Building Documentation Specialist

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