documentation coordinator

Aditi India

<div>
 
 
 
 Summary:
 
 
 
 
 We are seeking a detail-oriented and proactive Project Coordinator to support our project delivery team. The role involves tracking project progress, maintaining documentation, monitoring risks, and ensuring effective communication across stakeholders. The ideal candidate will be highly organized, proficient with MS Office tools, and able to manage multiple priorities in a fast-paced environment.
 
 
 &nbsp;
 
 
 
 Requirements:
 
 
 
 <ul>
 <li>
 
 
 Bachelor&rsquo;s degree in Business, IT, or related field (preferred).
 
 
 </li>
 <li>
 
 
 1-3 years of experience in a Project Coordination / PMO support role.
 
 
 </li>
 <li>
 
 
 Strong knowledge of MS Office (Excel - pivot tables/charts, PowerPoint - presentations, Word - documentation, Outlook - scheduling).
 
 
 </li>
 <li>
 
 
 Good understanding of project management concepts and methodologies.
 
 
 </li>
 <li>
 
 
 Excellent written and verbal communication skills.
 
 
 </li>
 <li>
 
 
 Strong organizational and multitasking abilities.
 
 
 </li>
 <li>
 
 
 Ability to work independently as well as within a team.
 
 
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Technical Skills required:
 
 
 
 <ul>
 <li>
 
 
 Office 365
 
 
 </li>
 <li>
 
 
 Project tracking
 
 
 </li>
 <li>
 
 
 Documentation
 
 
 </li>
 </ul>
 
 &nbsp;
 
 
 #AditiIndia
 
 
 
 #
 
 
 25-21833
 
 
 
 &nbsp;
</div>

Project Coordinator

Subsea7

<div>
 
 What will you be doing?
 
 
 
 
 Overview Of Role
 
 
 
 Subsea7 is hiring a Document Controller to manage project technical/supplier documentation. He/she is responsible for documents format check and ensures that the project documentation respect the project format.
 
 
 The Document Controller setup the document process within the project and ensures that the documentation flow is tracked and happens smoothly. He/she provides information to the project team regarding the document status. In addition to that, assembles the final documentation according to the structure which is given to him/her. He/she is also responsible to archive the project technical documentation.
 
 
 All personnel are expected to contribute to creating a positive HSEQ culture within Subsea 7 and ensure familiarity with and adherence to local HSEQ codes and practices.
 
 
 
 Specific Key Responsibilities &amp; Activities
 
 
 
 <ul>
 <li>
 Setup the documentation process and issue the Project Document Control Procedure
 </li>
 <li>
 Setup the Electronic Document Management System (EDMS)
 </li>
 <li>
 Cooperate with Engineering and Planning disciplines to fill document numbers and format information in the Master Document Register (MDR). Ensure that all documents are referenced
 </li>
 <li>
 Cooperate with SCM to fill document numbers and format information in the Suppliers Document Registers (SDR). Ensure that all documents are referenced
 </li>
 <li>
 Present the document process and format at supplier Kick-Off Meetings
 </li>
 <li>
 Control and correct documents format
 </li>
 <li>
 Check and update metadata in the EDMS
 </li>
 <li>
 Ensure that updated documents are available for project team
 </li>
 <li>
 Ensure that process given in the project Document Control Procedure is respected
 </li>
 <li>
 Dispatch documents for internal review or approval and follow-up internal flow
 </li>
 <li>
 Issue officially documents to external stakeholders and track transmissions
 </li>
 <li>
 Receipt, track and dispatch official return comments
 </li>
 <li>
 Reforecast document issue dates in liaison with Engineering and Planning disciplines
 </li>
 <li>
 Create and issue status reports to project team and to client
 </li>
 <li>
 Compile Final Documentation according index established by project
 </li>
 <li>
 Archive project documentation (hard and electronic copies)
 </li>
 <li>
 At project end, produce and present to the Document Control department a Lessons Learnt
 </li>
 <li>
 Preferably with understanding and exposure to Saudi Aramco document control process
 
 
 </li>
 </ul>
 
 What experience would we like you to have?
 
 
 
 
 PERSON SPECIFICATION
 
 
 
 <ul>
 <li>
 Fluent in english
 </li>
 <li>
 MS Word, Excel and Adobe Acrobat software skills
 </li>
 <li>
 Good comprehension of documentation flow and process
 </li>
 <li>
 Minimum 5 years of experience in Oil &amp; Gas Industry
 </li>
 <li>
 Minimum 3 years of experience in ARAMCO projects
 </li>
 <li>
 Knowledge of documentation planning
 </li>
 <li>
 A knowledge of one or several EDMS would be appreciated
 
 
 </li>
 </ul>
</div>

Document Controller

GE Vernova

<div><h1 class="jobSectionHeader">Job Description Summary</h1>
The Projects Assistant - Document Controller will manage project documentation deliverables by providing comprehensive document control and management system. Candidate defines and implements a document control process based on Grid Solutions rules and policies and customized for the project as per contractual requirement, covering the review, publishing, storage, and use of technical documentation. Candidate is the single point of contact with customer for contractual technical document transmittal. Candidate works in close cooperation with all engineering teams, Project Managers and Project Engineering Managers, as well as customer representatives and external partners subcontractors and suppliers.<h1 class="jobSectionHeader">
Job Description</h1><h2 class="jobSectionHeader">
What you'll do;</h2><ul><li>
Ensures the daily documentation workflows between the involved parties as needed by using the dedicated Document Management Systems (Share Point etc.)</li><li>
Supports the engineering team for specific tasks, such as Master Document List (MDL) updates, progress reports, dedicated checks of issues.</li><li>
Knowledge of how the work of the document control team integrates with other project teams and contributes to the project.</li><li>
Will work according the overall and project related document quality checklists, compliant to company and project quality procedures &amp; accurate quality records.</li><li>
Submit documents to customer &amp; check that submission status is integrated (for information/approval).</li><li>
Manage customer return status of project documentation within the Document Management System.</li><li>
Prepare transmittal with defined deliverables list &amp; submission dates.</li><li>
Record all necessary document receipts.</li></ul>
What you'll bring;<ul><li>
Bachelor's Degree or Diploma or High School Diploma</li><li>
Proficiency in the following software: Microsoft Office package (Word, Excel), Adobe Acrobat Professional or similar</li><li>
Good command of English both verbal and written</li><li>
Fluency in Arabic</li></ul>
Eligibility Requirement;<ul><li>
The legal right to work in KSA without company sponsorship or time restriction.</li></ul>
What will make you stand out;<ul><li>
Prior experience in documentation management or documentation handling on large projects (volume of thousands of documents)</li><li>
Ability to work under pressure and meet deadlines across multiple tasks</li><li>
Eagerness to learn document control systems</li><li>
Strong attention to detail with an organized and methodical approach</li><li>
Team player with quick adaptation</li></ul><h1 class="jobSectionHeader">
Additional Information</h1><div><div><div><div><div><div><div>
Relocation Assistance Provided: No</div></div></div></div></div></div></div></div>

Projects Assistant - Document Controller

Confidential

<div>
 
 
 Job Purpose:
 
 
 
 
 
 
 To support B2B team for reaching high level of service provided.
 
 
 
 
 
 
 Main Tasks:
 
 
 
 
 
 
 Hand over and receive all documents with internal department and make track report.
 
 
 Ensure Documentation should be both physical and electronic.
 
 
 Prepare monthly master date to all client &amp; employees.
 
 
 Prepare daily track report for pending requests.
 
 
 Handover all documents to clients on client site (Riyadh).
 
 
 Report and track on the contract&rsquo;s status.
 
 
 Submit &amp; follow up on TS submitting, payroll confirmation and invoices issuance on time.
 
 
 Prepare Operation monthly reports.
 
 
 Preform and task and duties assigned from direct management.
 
 
 
 
 
 
 
 
 Required Skills:
 
 
 
 
 
 
 Fluent in English Language
 
 
 Saudi Nationality
 
 
 Diploma or higher
 
 
 Good communication skills
 
</div>

Operation Coordinator

Adriyana Solutions Pvt Ltd

Key Responsibilities:<ul><li>Document Preparation and Verification:Creating, reviewing, and verifying documents like bills of lading, invoices, packing lists, certificates of origin, and customs declarations.</li><li>Compliance:Ensuring all documentation adheres to relevant international shipping regulations, export/import laws, and customs requirements.</li><li>Record Keeping:Maintaining accurate and organized records of all shipping and customs documents, both physical and electronic.</li><li>Coordination:Collaborating with various internal teams (e.g., sales, operations, warehousing) and external parties (e.g., freight forwarders, customs brokers, clients) to facilitate smooth shipment processes.</li><li>Communication:Providing timely updates to clients and stakeholders on shipment status and addressing any documentation-related issues.</li><li>Issue Resolution:Investigating and resolving any discrepancies or issues related to documentation or shipment processes.</li><li>System Updates:Utilizing logistics software and platforms to track shipments, manage documentation, and update relevant information.</li><li>Process Improvement:Identifying areas for improvement in documentation processes and contributing to the development of more efficient workflows.</li></ul>Skills and Qualifications:<ul><li>Strong understanding of logistics and supply chain principles: Knowledge of shipping procedures, customs regulations, and international trade practices.</li><li>Excellent attention to detail: Ensuring accuracy and completeness of all documentation.</li><li>Strong communication and interpersonal skills: Effectively communicating with various stakeholders and resolving issues.</li><li>Proficiency in relevant software and systems: Experience with logistics software, document management systems, and Microsoft Office Suite.</li><li>Ability to work independently and as part of a team: Managing workload effectively and collaborating with others.</li><li>Problem-solving skills: Identifying and resolving discrepancies and issues related to documentation.</li><li>Language proficiency: English is often required, and other languages may be beneficial for international shipping.</li></ul>Job Types: Full-time, PermanentPay: &#8377;25,000.00 - &#8377;35,000.00 per monthBenefits:<ul><li>Cell phone reimbursement</li><li>Health insurance</li><li>Provident Fund</li></ul>Experience:<ul><li>Logistics Document: 5 years (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>Work Location: In person

Document Executive Male( Logistic)

شركة رتاج للاستشارات الهندسية

Job description<ul><li>Controlling company and project documentation</li><li>Following and improving document control procedures</li><li>Ensuring all documentation meets formal requirements and required standards</li><li>Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals</li><li>Producing document progress reports for senior managers</li><li>Conducting regular reviews and document audits</li><li>Using computers to organise and distribute documents within a company</li><li>Helping in the planning stages of a specific project</li><li>Ensure documents are shared at key times to facilitate timely project completion</li><li>Working in an office.</li></ul>Skills<ul><li>Administration skills</li><li>Be thorough and pay attention to detail</li><li>Able to work well with others</li><li>Customer service skills</li><li>Able to use your initiative</li><li>Knowledge of the English language</li><li>Able to accept criticism and work well under pressure</li><li>Flexible and open to change</li><li>Able to carry out basic tasks on a computer or hand-held device</li></ul>Work experienceExperience:&middot; Minimum 5 years of experience .Job Types: Full-time, PermanentJob Types: Full-time, Permanent

almond interior decoration llc

We are seeking a highly organized and detail-oriented Project Document Controller to join our team. The successful candidate will be responsible for managing and maintaining project documentation, ensuring accuracy, quality, and integrity of all records. This role supports project managers, engineers, and stakeholders by ensuring documents are properly distributed, tracked, and archived.Key Responsibilities:<ul><li>Manage and control the flow of project documentation, including drawings, specifications, contracts, and reports.</li><li>Ensure documents comply with company and industry standards and are properly categorised and filed.</li><li>Maintain document control systems and databases (e.g., Aconex, SharePoint, Procore, etc.).</li><li>Track document revisions and ensure timely updates and distribution to relevant parties.</li><li>Support project teams with document-related requests and audits.</li><li>Coordinate with external contractors and vendors for document submissions.</li></ul>Qualifications:<ul><li>Proven experience in document control or records management within a project-based environment.</li><li>Proficiency with document control software and Microsoft Office Suite.</li><li>Strong attention to detail and excellent organisational skills.</li><li>Ability to prioritise and manage multiple tasks in a deadline-driven environment.</li><li>Knowledge of ISO standards and document control best practices is a plus.</li><li>Bachelor&rsquo;s degree</li><li>Background in construction, engineering and FIT-OUT industry.</li></ul>Job Type: Full-time

Project Document Controller

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