documentation coordinator

Embassy Services

<div>
 
 
 About the job
 
 
 
 
 
 
 Embassy Services Pvt. Ltd. (ESPL) has been in the business of Property and Facility Management for over 30 years.
 
 
 We started our journey of IFM services in 2015 and have grown substantially. We currently manage a portfolio of 130+ Mn Sft. across 14 states and cater to a diverse set of 250+ clients across industries.
 
 
 With our philosophy of backward integration, we acquired our workforce partner, TCFM, in 2016 and security services partner, Paledium Security, in 2024 and integration of services like Project Management Consultancy and Renewable Energy Advisory has made us a one stop, full stack service provider in Real Estate Management.
 
 
 
 
 
 
 Project Manager - Civil/MEP/Planning &amp; Documentation (Corporate Fitout)
 
 
 
 
 
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 Planning, Organizing, scheduling the activities, and monitoring the progress, quality, and safety at the site.
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 Review of designs and quantity take-offs in consultation with associate consultants for further value engineering, Negotiations, and finalizations.
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 Assisting clients in onboarding consultants as per project requirements.
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 Liaising with all consultants and stakeholders to collate the design brief to successfully plan and moderate meetings and manage the deliverables agreed.
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 Identifying the project Risks and formulating the mitigation strategies.
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 Coordination with base-builder during design development and tracking the deliverables agreed.
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 Submitting daily, Weekly, and Monthly reports to clients/consultants.
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 Contract and vendor management for swift and smooth functioning.
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 Supervising the works of all stakeholders and notifying of any anticipated deviation from agreed parameters.
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 Preparation and review of work measurements, certification of bills, invoicing, and receivables of associated vendors.
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 REQUIREMENTS
 
 
 
 
 
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 B.Tech Civil/Mechanical Engineering/NICMAR
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 2-10 years of successful and progressively responsible construction experience. Corporate Interiors
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 Minimum of 2+ years of project manager / project management experience or its position equivalent.
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 Should have independently handled a project with complete pre-con, construction &amp; Post-construction scope
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 Strong understanding of project design, tendering, budgeting, planning and construction, and the collaborative process between architect, general contractor / contractors, and client.
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 Working knowledge of the construction process, its standards, methods, assemblies, plans, specifications, regulations, and codes.
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 Working knowledge of accepted accounting principles and project cost-accounting practices.
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 Project management certification and professional memberships &ndash; Optional
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</div>

Project Manager, C&I, MEP, Planning & Documentation coordinator | Project Management | Corporate Interiors

Mindstream

HIRING | QC CoordinatorOpen Positions: 1 Experience Required: 12+ Years Industry: EPC / Large Industrial ProjectsQualification:<ul><li>Diploma or B.E in Mechanical Engineering (or equivalent Engineering Degree)</li></ul>Certification (Mandatory):<ul><li>CSWIP 3.1 or AWS CWI</li><li>NDT Level II</li></ul>Key Responsibilities &amp; Skills:<ul><li>Strong coordination and documentation skills</li><li>Hands-on experience in piping welding activities in accordance with ASME B31.3</li><li>Inspection coordination and RFI management</li><li>NCR handling and close-out</li><li>Preparation of quality reports, dossiers, and final documentation</li><li>Experience in EPC / large industrial projects is mandatory</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Do you have a minimum of 12 years of experience in Quality Control within EPC or large industrial projects?</li><li>Do you have a valid CSWIP 3.1 or AWS CWI certification?</li><li>Do you have hands-on experience with piping welding activities in accordance with ASME B31.3?</li><li>Do you have experience preparing quality reports, dossiers, and final documentation?</li><li>What is your current and expected salary? Notice period?</li></ul>

QC Coordinator

Riseup Group

Job Title: Document Coordinator, ComplianceJob Description:<ul><li>This role will be coordinating document completeness and data for the permit tracking program. </li><li>The role will be a temporary assignment expected to last for 6-9 months. </li><li>The role will be reviewing existing permit / licenses documentation in Amazon repositories, assessing completeness against existing permit trackers and identifying and reporting gaps. </li><li>They will be creating a permit tracker for all Amazon EU sites and tracking actions required for completing repositories. </li><li>They will also create and manage a system to track permit renewals. </li><li>They will be collecting permit conditions information and permit restrictions from the permits (leveraging AI), inputting those conditions/restrictions to a data base and sharing them with stakeholders. </li></ul>Expected deliverables:<ul><li>Assessment of permit repository for ca. 400 Amazon sites; </li><li>Creating a permit tracking system based on existing permit checklists and inputting all permit data to that for all sites; </li><li>Extracting permit conditions from permits of ca. 400 sites and submitting them into site data sheets and a tracking file; </li><li>Creating a system to track and report permit renewal dates. </li></ul>Required qualifications/certifications:<ul><li>Document coordination experience;</li><li>English language skills; All other European languages (FR, DE, IT, ES, PL) is a plus.</li></ul>Software / programs / tools:<ul><li>Microsoft Office; Solid Excel skills</li></ul>Technical Assessment needed?: NoJob Type: Full-time

Document Coordinator - Compliance

Tamer Group

<div>
 
 
 Job Purpose:
 
 
 
 
 
 
 The Data Coordinator is responsible for collecting, validating, managing, and maintaining accurate and reliable data across enterprise systems and business functions. This role enables data-driven decision-making by ensuring data integrity, supporting reporting requirements.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 1- Data Collection &amp; Consolidation
 
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 Coordinate data gathering from relevant departments (IT, Finance, HR, Procurement, Supply Chain, Operations, PMO).
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 Consolidate data from ERP, CRM, ServiceNow, Excel trackers, and BI dashboards.
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 Maintain centralized data repositories ensuring version control, accessibility, and historical traceability.
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 2- Data Validation &amp; Quality Assurance
 
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 Perform data validation, cleansing, duplication checks, and standardized formatting.
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 Track and resolve data discrepancies by working with data owners and functional leads.
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 Maintain accuracy checks, data validation templates, and exception logs.
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 </ul>
 
 
 
 3- Reporting, Documentation &amp; Analysis
 
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 Develop and maintain trackers, dashboards, and reporting templates using Excel, Power BI, ServiceNow, or ERP extracts.
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 Support monthly, quarterly, and annual reporting cycles.
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 4- Cross-Functional Coordination
 
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 Act as a liaison between IT, PMO, Business Units, and Functional Teams to coordinate data requirements.
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 Education:
 
 
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 Bachelor&rsquo;s degree in Information Technology, Computer Science, Business Administration, Data Analytics, or related field.
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 Experience:
 
 
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 Proven experience of 2-5 years in data coordination, data management, PMO support, and reporting.
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 Exposure to Oracle EBS/Fusion, ServiceNow.
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 Technical Skills:
 
 
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 Advanced Microsoft Excel (Pivot Tables, Power Query, VLOOKUP, Macros)
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 Knowledge of BI tools (Power BI preferred)
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 Experience with ERP (Oracle preferred)
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 Behavioral Competencies:
 
 
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 Strong attention to detail and data accuracy
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 Excellent communication and stakeholder coordination
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 Highly organized and able to manage multiple priorities
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 Analytical mindset and process-oriented
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 Strong confidentiality and data ethics awareness
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</div>

Data Coordinator

Eva Interiors

<div>
 
 
 1. Job Purpose:
 
 
 
 
 
 
 The
 
 Design Coordinator
 
 is a core support and coordination role within the design studio, responsible for ensuring consistency, accuracy, and alignment of design outputs across all interior design projects.
 
 
 
 
 
 Working closely with the Design Director, Head of Design, Design Managers, and the wider design team, the role focuses on coordinating design intent, finishes, specifications, material selections, and standards to ensure that all design deliverables meet EVA Interiors&rsquo; quality benchmarks and project requirements.
 
 
 
 
 
 
 2. Key Responsibilities
 
 
 
 
 A. Design Coordination
 
 
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 Coordinate day-to-day design-related activities between designers, managers, and internal stakeholders.
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 Support the Design Manager in tracking design deliverables, submissions, and internal reviews.
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 Ensure timely circulation of design information, updates, and approvals.
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 Act as a point of coordination to reduce design rework, misalignment, and information gaps.
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 </ul>
 
 
 B. Design Standards &amp; Quality Control
 
 
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 Ensure all design outputs align with approved design intent, brand guidelines, and EVA Interiors&rsquo; standards.
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 Conduct structured checks on design packages to confirm consistency in:
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 Finishes and material selections
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 Specifications and legends
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 Design narratives and schedules
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 Flag inconsistencies, omissions, or quality risks before internal or client submission.
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 C. Materials, Finishes &amp; Specifications Coordination
 
 
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 Coordinate and maintain material and finishes schedules in line with approved design concepts.
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 Support designers in managing material references, specifications, and sample tracking.
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 Ensure accurate coordination between design intent and FF&amp;E or technical inputs where required.
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 Maintain organized libraries for finishes, materials, and references.
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 D. Documentation &amp; Design Control
 
 
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 Maintain structured and up-to-date design documentation folders with clear version control.
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 Track revisions, approvals, and design changes to ensure clarity and traceability.
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 Support the preparation of design presentations, mood boards, and documentation packs.
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 Ensure correct naming conventions, templates, and formatting are consistently applied.
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 E. Cross-Functional Coordination
 
 
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 Coordinate with FF&amp;E, Technical, QS, and Project teams to ensure design intent is clearly communicated and understood.
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 Support design clarification processes during project execution stages.
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 Assist in resolving design-related coordination issues by facilitating structured communication.
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 F. SOP Compliance &amp; Continuous Improvement
 
 
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 Ensure all design coordination activities follow approved SOPs and workflows.
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 Support implementation and usage of standard templates, checklists, and design controls.
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 Contribute to process improvement by identifying coordination gaps or recurring issues.
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 Uphold EVA Interiors&rsquo; values of quality, accountability, collaboration, and ownership.
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 </ul>
 
 
 4. Key Competencies
 
 
 
 
 Technical &amp; Professional
 
 
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 Strong understanding of interior design processes, materials, finishes, and specifications
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 High attention to detail and quality control
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 Structured documentation and coordination skills
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 Design literacy without hands-on drafting responsibility
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 </ul>
 
 
 Behavioral &amp; Values-Based
 
 
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 Ownership and accountability
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 Clear communication and follow-up discipline
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 Collaboration and professionalism
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 5. Qualifications &amp; Experience
 
 
 <ul>
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 Bachelor&rsquo;s Degree in Interior Design or a related discipline
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 3&ndash;6 years
 
 of experience in interior design studios or consultancy environments
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 Experience supporting luxury residential or commercial interior projects preferred
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 Strong proficiency in design documentation tools (
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 </ul>
 
 
</div>

Design Coordinator

United Business Bank

<div><div><div>Join a winning team at United Business Bank and enjoy a friendly and collaborative work environment where opportunities for advancement are encouraged and supported. We pride ourselves on the team that we have in place, and we proudly state that our success is due largely to our team and their commitment to our client base. Thank you for considering United Business Bank as your next step in your career path, we look forward to hearing from you.</div></div><div><div>
About United Business Bank</div></div><div><div>
We are a publicly traded Regional Bank with over $2.5B in assets and 34 offices in 5 states. We have an entrepreneurial spirit and focus on the community by specializing in small to medium sized business clients. Our single point of contact model delivers outstanding customer service. United Business Bank's comprehensive benefit package includes medical, dental, vision, 401K, long and short term disability insurance, flexible spending account, a generous vacation and sick policy.</div></div><div><div>
About the Position...</div></div><div><div>
The Documentation Officer (DO) is an onsite position and does not have remote opportunities.</div></div><div><div>
The Documentation Officer (DO) is responsible for compliant, effective and accurate preparation of loan documentation for various new, renewed and modified loans of varying complexity. The Documentation Officer will coordinate efforts with account officers, title companies, and other departments to obtain all required supporting documentation in accordance with the banks loan file compliance functions. They will ensure that clients are served promptly, courteously, efficiently and professionally. The Documentation Officer will assist the Documentation Manager in reviewing documents for accuracy and compliance with applicable regulations and bank policy and is also responsible for assisting in training new loan personnel, monthly tracking and reporting functions. They will make process improvement recommendation to the Documentation Manager will perform all duties accurately, timely and efficiently, and according to Bank policies, procedures and regulatory guidelines. They will also assist the Documentation Manager with projects and other duties as assigned.</div></div>
About You... 
You are a self-starter with an entrepreneurial spirit who thrives in a team environment. You also have the following:
Education/Certification: High school graduate or equivalent required. College Degree preferred.
Required Knowledge: Knowledge of Loan Documentation, and Note Department policies and procedures. Thorough understanding of banking regulations and standard banking practices. Thorough knowledge of LaserPro.
Experience Required: Previous documentation experience and a minimum of 3 years+ bank experience in a Loan Department.
Skills/Abilities:<ul><li>
Good communication skills.</li><li>
Professional appearance, dress and attitude.</li><li>
Good math skills.</li><li>
Ability to use Microsoft Office software package.</li></ul>
Location: Onsite, no remote
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.</div>

Documentation Officer

ESEAFOODEXPORTS

Role OverviewAs an HR Assistant, you will work closely with our Management Team &amp; HR department to ensure smooth daily operations. In addition to traditional HR support, you will be responsible for coordinating export documentation processes to facilitate our international shipments. This multifaceted role is perfect for someone with an eye for detail and a passion for both people and processes. NB: Only Candidates Close to Thuravoor, Cherthala!Key Responsibilities<ul><li>Human Resources Support:</li><li>Assist in recruitment activities, including resume screening, interview scheduling, and candidate follow-up.</li><li>Maintain employee records and HR databases.</li><li>Provide general administrative support to the HR and Management team.</li><li>Other day-to-day HR functions like: New employee orientation, Monitor employee recognition and rewards etc.</li><li>Administrative Duties:</li><li>Manage day-to-day office administrative tasks.</li><li>Coordinate internal communications and schedule meetings.</li><li>Export Documentation Tasks:</li><li>Prepare and review export documents (invoices, bills of lading, shipping instructions) ensuring compliance with company policy.</li><li>Communication with Stakeholders.</li><li>Maintain organized records of all export-related documentation.</li></ul>Qualifications &amp; Skills<ul><li>Education: A diploma or degree in Commerce, Human Resources, Business Administration, or a related field.</li><li>Experience: Fresher / Prior experience in HR or administrative roles / experience in export documentation or logistics is a plus.</li><li>Skills:</li><li>Excellent organizational and multitasking abilities.</li><li>Strong attention to detail and accuracy.</li><li>Proficient in Microsoft Office Suite.</li><li>Effective communication and interpersonal skills.</li><li>Preference: Female candidates only.</li></ul>Why Join Us?<ul><li>Work in a dynamic and fast-paced international environment.</li><li>Be part of a growing team that values innovation and professional development.</li><li>Enjoy competitive compensation, promotions and benefits tailored to support your career growth.</li></ul>Apply now via Indeed or send your CV and cover letter to dileepkumarar@gmail.comElevate your career with us at ESEAFOOD EXPORTS &ndash; where dedication meets global opportunity.Job Types: Full-time, Permanent, FresherPay: ₹10,000.00 - ₹20,000.00 per monthBenefits:<ul><li>Health insurance</li></ul>Location:<ul><li>Cherthala, Kerala (Required)</li></ul>Work Location: In person

HR Assistant (Female)

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