documentation manager

Schneider Electric

<div>Job Description: 
Who are we and what we stand for?
Our purpose and mission are what guides us and represents our promise to all our stakeholders &ndash; customers, partners, employees, influencers, shareholders, and communities.
Schneider&rsquo;s purpose is to create Impact by empowering all to make the most of our energy and resources, bridging progress and sustainability for all. At Schneider, we call this Life Is On.
Our mission is to be the trusted partner in Sustainability and Efficiency.
Our renewed purpose highlights our commitment to create lasting impact while maintaining our promise to make the most of our energy and resources bridging progress and sustainability for all.
Our updated mission continues to reinforce our value of strong partnerships, where trust is needed above all. 
Our Mission:
As part of project team:<ul><li>
Manage project Documentation from the start of a project until its completion (final documentation inclusion)</li><li>
Serving as the primary point of contact for inquiries regarding documentation for the PM &amp; customer.</li><li>
Coordinate project documentation deliverables &amp; Manage stakeholders/customer exchanges.</li><li>
Being the main support for project documentation matters; including assuring Quality and Respecting lead time.</li><li>
Maintain proper information processing within the team.</li><li>
Maintain Consistent &amp; accurate reporting on the status of documentation to the PM and TL.<ul><li>
Check documentation conformance to specification
</li><li>Preparing basic KPI</li></ul></li><li> 
Key Responsibilities: 
During Selling phase:
<ul><li>Study and analyze provided project inputs</li><li>
Calculate the estimated number of hours required for the documentation.</li><li>
Highlight the important information related to documentation based on project inputs (Penalties related to documentation, special requirements such as: hard copies, translation... etc.)</li></ul> 
Related to Initiate &amp; Set-up stage:
<ul><li>Study and analyze provided project inputs</li><li>
Calculate the estimation of hours on the documentation part.</li><li>
Highlight the important information related to documentation based on project inputs (Penalties related to documentation, special requirements... etc.)</li><li>
Define the guidelines &amp; establish a tracking and follow-up system for project documentation.</li><li>
Set up a process for the documentation management.</li><li>
Conduct the first MDR (Master Document Register) for the project in coordination with the PM.</li><li>
Provide the necessary training on the Documentation Management process to the project team</li><li>
Set up meetings with customer Document Manager to identify their requirements and demonstrate Schneider internal documentation management process.</li><li>
Suggest &amp; implement a process for managing documentation for the suppliers.</li></ul> 
Related to Monitor &amp; Control stage:<ul><li>
Consolidate the documentation plan:</li><li>
Identify and conduct contractual documentation.</li><li>
Confirm the documentation delivery dates (Due Date) in cooperation with the TL.</li>
Creation, control and follow up of documentation tracking file GCP Ops <li>-&gt; Customer and Site.</li><li>
Manage the documentation:</li><li>
Publication of external documents (for information, execution, validation ...)</li><li>
Secure the &quot;workflow&quot; (roles) for each document (Prioritizing the delivery of package of documents)</li><li>
Management of remarks file (GCP Ops, customer, supplier, site)
</li><li>Identify critical documentation according to the project schedule and realizing the importance of Customer deliverables.</li><li>
Innovate new ideas to enhance the progress of documents, communication, deadlines
</li><li>Monitoring &amp; Traceability for the Claim</li><li>
Generate transmission forms for expected contractual documents and provide them to the customer and suppliers.</li><li>
Updating the documentation plan (deadlines &amp; answers stakeholders)</li><li>
Regular communication with the &quot;core team&quot; on the documentation plan</li><li>
Make regular reporting of progress in coordination meeting (indicators, dashboards ...)</li><li>
Guarantee repatriation of documents received outside the documentation portal maintaining their status</li><li>
Create and update consolidated KPI specific to project needs</li><li>
Oversee subcontractors progress, analyzing their performance &amp; ensure their adherence to the workplan</li><li>
Assist in preparing Progress Reports to be submitted to customer and SE top management.</li><li>
Monitor the progress during the construction and installation phases.</li><li>
Define and Prepare the documents required for final documentation.</li></ul> 
<ul><li>
Related to Integrated Change Control stage:</li></ul><ul><li>Provide feedback to project manager to enable him to update the project resource plan.</li><li>Update MDR according to any time impact change order</li></ul><ul><li>
Related to Close stage:</li></ul><ul><li>Prepare the final documentation as per customer requirements</li><li>Compile documents, prepare hard copies&hellip; etc.</li><li>Send final documentation to Customer</li><li>Help Secure Customer approval on final documentation.</li><li>Prepare Lessons Learned Register from the standpoint of documentation.</li></ul></li></ul>
(External) English Qualifications:

About You<ul><li>
Education: Bachelor&rsquo;s Degree</li><li>
English Fluency is a must
</li><li>Second Language is a plus
</li></ul>Experience:<ul><li>
Minimum 1 year in being part of a project team</li><li>
Experience in working in a plant is a plus</li><li>
Experience in using DMS tools is a plus</li></ul>
Skills Required:<ul><li>
Highly Organized
</li><li>High attention to details
</li><li>Problem Solving Skills
</li><li>Communication Skills , teamwork
</li><li>Understand Project
</li><li>Strong MS Excel Knowledge
</li><li>Good Knowledge of CPP (PMP) process
</li><li>At ease with new integrated digital tools for better work efficiency</li></ul><div></div><div> 
Let us learn about you! Apply today.</div>
(External) English Company Boiler Plate:<div></div> 
Looking to make an IMPACT with your career?
When you are thinking about joining a new team, culture matters. At Schneider Electric, our values and behaviors are the foundation for creating a great culture to support business success. We believe that our IMPACT values &ndash; Inclusion, Mastery, Purpose, Action, Curiosity, Teamwork &ndash; starts with us.
IMPACT is also your invitation to join Schneider Electric where you can contribute to turning sustainability ambition into actions, no matter what role you play. It is a call to connect your career with the ambition of achieving a more resilient, efficient, and sustainable world.
We are looking for IMPACT Makers; exceptional people who turn sustainability ambitions into actions at the intersection of automation, electrification, and digitization. We celebrate IMPACT Makers and believe everyone has the potential to be one.
Become an IMPACT Maker with Schneider Electric &ndash; apply today!
&euro;36 billion global revenue 
+13% organic growth 
150 000+ employees in 100+ countries 
#1 on the Global 100 World&rsquo;s most sustainable corporations<div></div><div> 
You must submit an online application to be considered for any position with us. This position will be posted until filled.</div><div></div><div> 
Schneider Electric aspires to be the most inclusive and caring company in the world, by providing equitable opportunities to everyone, everywhere, and ensuring all employees feel uniquely valued and safe to contribute their best. We mirror the diversity of the communities in which we operate, and &lsquo;inclusion&rsquo; is one of our core values. We believe our differences make us stronger as a company and as individuals and we are committed to championing inclusivity in everything we do.</div><div> 
</div><div>At Schneider Electric, we uphold the highest standards of ethics and compliance, and we believe that trust is a foundational value. Our Trust Charter is our Code of Conduct and demonstrates our commitment to ethics, safety, sustainability, quality and cybersecurity, underpinning every aspect of our business and our willingness to behave and respond respectfully and in good faith to all our stakeholders. You can find out more about our Trust Charter here 
 
Schneider Electric is an Equal Opportunity Employer. It is our policy to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status, or any other legally protected characteristic or conduct.</div></div><div></div>

Associate, Project Documentation Manager

Defense Holdings, Inc.

<div>Defense Holdings, Inc. (DHi) 
Location: Hybrid, Remote (US) 
Employment Type: Full-Time 
Department: Compliance / Documentation 
Reports To: Documentation Manager
Company Overview
Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.
At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.
Position Summary
Defense Holdings, Inc. (DHi) is seeking a Remote Documentation Assistant (Technical &amp; Compliance) to support the documentation department in preparing, maintaining, and reviewing technical and compliance documentation while ensuring accuracy and regulatory alignment. The ideal candidate will be highly detail-oriented, analytical, and able to manage documentation processes efficiently.
This role requires strong organizational skills and the ability to communicate with team members effectively.
Key Responsibilities
Billing &amp; Accounts Processing<ul><li>
Prepare, review, and maintain technical and compliance documents in a timely manner.
</li><li>Ensure accurate documentation records and version control updates.
</li><li>Handle internal requests for document updates and revisions.
</li></ul>Compliance &amp; Reporting<ul><li>
Assist in the preparation of compliance reports for management review.
</li><li>Ensure compliance with regulatory policies and documentation standards.
</li><li>Help with audits and support compliance reporting processes.
</li></ul>Cross-Department Coordination<ul><li>
Collaborate with compliance, legal, and operations teams.
</li><li>Ensure documentation procedures align with company policies and industry standards.
</li></ul>Required Qualifications<ul><li>
Associate&rsquo;s or Bachelor&rsquo;s degree in Business, Technical Writing, or related field.
</li><li>2&ndash;4 years of experience in documentation, compliance, or administrative support.
</li><li>Proficiency in Microsoft Office Suite and documentation tools.
</li><li>Strong analytical skills and attention to detail.
</li><li>Ability to manage multiple priorities in a fast-paced environment.
</li></ul>Preferred Qualifications<ul><li>
Experience in government contracting or defense-related compliance.
</li><li>Familiarity with document control systems.
</li></ul>Core Competencies<ul><li>
Accuracy &amp; Attention to Detail: Ensure accuracy in documentation and reporting.
</li><li>Communication Skills: Effectively communicate with team members.
</li><li>Problem-Solving: Address documentation issues and discrepancies proactively.
</li><li>Time Management: Handle multiple tasks efficiently and meet deadlines.
</li></ul>Work Environment<ul><li>
Professional office environment (or hybrid/remote if applicable).
</li><li>May require occasional travel.
</li><li>Must be eligible to work in the United States.
</li><li>Ability to obtain and maintain security clearance may be required.
</li></ul>Compensation &amp; Benefits
Defense Holdings, Inc. (DHi) offers a competitive compensation package including:<ul><li>
Competitive base salary (commensurate with experience)
</li><li>Medical, Dental, and Vision Insurance
</li><li>401(k) with company match
</li><li>Paid Time Off (PTO) and Holidays
</li><li>Life and Disability Insurance
</li><li>Professional development opportunities
</li></ul>Equal Opportunity Employer Statement
Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.</div>

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