documentation manager

approach

1. Export Documentation<ul><li>Prepare and manage export documents such as Commercial Invoice, Packing List, Shipping Bill, Bill of Lading/AWB, Certificate of Origin, COO, COA, etc.</li><li>Coordinate with CHA, freight forwarders, shipping lines, and customs authorities for smooth clearance.</li><li>Ensure accuracy and compliance with buyer requirements and EXIM regulations.</li></ul>2. Export Trading Operations<ul><li>Handle export sales orders from order confirmation to shipment.</li><li>Coordinate with international buyers regarding pricing, delivery schedules, documentation, and shipment updates.</li><li>Prepare proforma invoices and follow up on order execution.</li></ul>3. Compliance &amp; Regulatory Requirements<ul><li>Ensure compliance with DGFT, Customs, RBI, EXIM Policy, and trade regulations.</li><li>Manage LC documentation, bank submissions, BRC, and export payment follow-ups.</li><li>Stay updated with INCOTERMS, HS codes, duties, and export incentives (if applicable).</li></ul>4. Logistics &amp; Shipment Coordination<ul><li>Arrange bookings with shipping lines, airlines, and transporters.</li><li>Track shipments and ensure timely dispatch and delivery.</li><li>Coordinate packaging, labeling, and dispatch with production and warehouse teams.</li></ul>5. Internal &amp; External Coordination<ul><li>Liaise with accounts, QA, production, warehouse, and logistics teams.</li><li>Resolve documentation errors, shipment delays, or trade-related issues.</li><li>Coordinate with suppliers and vendors for export-related activities.</li></ul>6. Reporting &amp; Record Keeping<ul><li>Maintain export records, shipment logs, and documentation files.</li><li>Prepare MIS reports related to exports, freight costs, and shipment status.</li><li>Assist during audits by providing export-related documents.</li></ul>Job Types: Full-time, PermanentPay: ₹50,000.00 - ₹70,000.00 per monthWork Location: In person

Export Documentation Manager

Simploy Private Limited

The Deputy General Manager &ndash; Customs Documentation will lead and manage India-wide customs clearance and documentation operations. This role ensures standardized processes, regulatory compliance, system efficiency, and strong stakeholder coordination across ports, ICDs, and logistics hubs, strengthening the organization&rsquo;s national presence.Key Responsibilities<ul><li>Lead and oversee customs clearance and documentation operations across all India locations.</li><li>Ensure timely, compliant movement of cargo across ports, ICDs, and CFS locations.</li><li>Supervise branch operations teams, ensuring SOP adherence and process standardization.</li><li>Manage relationships with customs authorities, ports, shipping lines, transporters, and freight forwarders.</li><li>Conduct customer visits to review service delivery, address operational issues, and improve satisfaction.</li><li>Monitor and enhance documentation systems, workflows, and MIS reporting.</li><li>Handle dispute resolution with customs authorities and shipping lines, ensuring proper follow-ups and closure.</li><li>Ensure compliance with Incoterms, Indian Customs Act sections, and applicable trade regulations.</li><li>Drive cross-functional collaboration and national-level team management initiatives.</li><li>Prepare and present MIS reports on clearance timelines, operational performance, and cost impact.</li><li>Support expansion and management of clearing and handling services across strategic ICDs for Sharp Logistics and Sarjak Container Lines.</li><li>Be open to extensive travel across India as per operational requirements.</li></ul>Educational Qualifications &amp; Experience<ul><li>Graduate / Postgraduate in Logistics, Supply Chain, International Business, or related field.</li><li>10&ndash;12+ years of experience in customs documentation and clearance.</li><li>Experience in container logistics, shipping lines, freight forwarding, or CFS operations preferred.</li></ul>Behavioral Competencies<ul><li>Strong communication and stakeholder management</li><li>Quality and service orientation</li><li>Result-driven approach</li><li>Team leadership and collaboration</li><li>Networking and relationship building</li><li>Digitally adept with a continuous improvement mindset</li></ul>Functional Competencies<ul><li>Strong knowledge of Incoterms and Indian customs regulations (relevant customs sections).</li><li>Expertise in shipping line documentation and Bill of Lading (BL) procedures.</li><li>Experience in dispute management and regulatory compliance.</li><li>Proven ability to lead multi-location teams.</li><li>Strong analytical, reporting, and system management skills.</li></ul>Job Types: Full-time, PermanentPay: ₹468,193.25 - ₹1,481,100.04 per yearWork Location: In person

Deputy General Manager (DGM) – Customs Documentation

GMR Group

<div>
 
 Job Purpose
 
 
 
 The Document Controller will be effectively managing the documents exchanged with Client and other Stakeholders for all the Projects under Energy Vertical (Beginning with Smart Metering Project).
 
 
 
 
 ORGANISATION CHART
 
 
 
 
 CEO- Corporate Functions ----- Head- Contracts &amp; Regulatory ----- GM - Contracts ----- Document Controller
 
 
 
 Key Accountabilities
 
 
 
 His primary objectives are support in the following: &ndash;
 
 
 <ul>
 <li>
 To do the management of a library of official documents (Correspondence Register) Correspondences/Emails/Position Papers/MOMs/Monthly Progress Reports/SLAs linked to the Main contract (RFP) with our customer (link to have with Lead/Head Contracts Manager), library auditable at any time by the customer.
 </li>
 <li>
 To do the management of a library of official documents (Correspondence Register) Correspondences/Emails/Position Papers/MOMs/Monthly Progress Reports linked to the contract with all our Vendors (link to have with the Lead/Head Contracts Manager), library auditable at any time by the Management.
 </li>
 <li>
 Maintaining and Coordinating with the Implementation team for monthly progress/SLA reports submitted to Customer.
 </li>
 <li>
 Leading the maintenance of security of data and managing the secure access of various tools &amp; server as per management guidelines.
 </li>
 <li>
 Creating MIS report and presenting it to the Management.
 </li>
 <li>
 Designing reporting formats to provide accurate information in a clear and concise manner.
 </li>
 <li>
 To do management of Event Register/Hindrance Register in coordination with Implementation Team.
 </li>
 <li>
 To do management of Variation and Claim Register under strict guidance form Lead Contracts Manager.
 </li>
 <li>
 To do management of Invoicing Register (Customer) under strict guidance from Lead Contracts Manager and coordination from Accounts department.
 </li>
 <li>
 To do management of Invoicing Register (Vendors) under strict guidance from Lead Contracts Manager and coordination from Accounts department.
 </li>
 <li>
 To do effective Coordination with all Department Heads (Internal) as well as Coordination with Customer as and
 
 
 
 </li>
 </ul>
 when required.
 
 
 <ul>
 <li>
 To support Lead Contracts Manager in management/documentation of all Contemporary records which are essential for Claims related to Time and Cost.
 
 
 
 </li>
 </ul>
 
 
 EXTERNAL INTERACTIONS
 
 
 
 
 <ul>
 <li>
 Manage Project documentation.
 </li>
 <li>
 Coordination with Internal and External project Stake-holders.
 </li>
 <li>
 Coordination with Multiple Vendors: Interact and coordinate with multiple vendors to fulfill Project requirements
 
 
 
 </li>
 </ul>
 
 
 INTERNAL INTERACTIONS
 
 
 
 
 <ul>
 <li>
 Busineess team at Corporate and Project Team at Site for various actions related to Project Documentation.
 </li>
 <li>
 Interact with all supporting functions of Smart Metering Project.
 
 
 
 </li>
 </ul>
 
 Education Qualifications
 
 
 
 Candidate must possess at least a Bachelor's/College Degree, Full time Diploma in Office Management.
 
 
 
 Relevant Experience
 
 
 
 <ul>
 <li>
 </li>
 <li>
 At least 9-10 year(s) of working experience in the related field is required for this position with at least 3 year in assisting Top Management.
 </li>
 <li>
 Applicants must be willing to work in Multi-tasking.
 </li>
 </ul>
</div>

Document Controller - 14536

Spectrum Global Projects Pvt. Ltd.

Job description:WE ARE HIRING EXPORT MANAGER FOR OUR ORGANIZATION SPECTRUM GLOBAL PROJECTS PVT LTDFEMALE CANDIDATES ONLY&middot; LOCATION : LOWER PAREL&middot; ADDRESS : TradeLink A- Block, Unit No. 2, 8th Floor, E &ndash; Wing,&middot; Kamla Mill Compund, Delisle Road,&middot; Lowerparel West, Mumbai &ndash; 400 013.&middot; 2ND AND 4TH SATURDAYS OFF&middot; WORKING HOURS : 10:30 T0 7:30 PMJob Description &ndash; Export ManagerJob Summary:Responsible for managing the complete pre and post-shipment export documentation process, ensuring compliance with international trade regulations, timely document submission, and coordination with all key stakeholders including freight forwarders, customs, banks, and overseas buyers.Key Responsibilities:1. Export Documentation:Handle Full Container Load (FCL) and Less than Container Load (LCL) export documentation (pre and post shipment).Prepare Proforma Invoices, Commercial Invoices, Sales Contracts, Packing Lists, Shipping Bills, and Shipper&rsquo;s Letter of Instruction.Prepare Certificates of Origin, GSP (Generalized System of Preferences), and Tax Invoices.2. Coordination &amp; Communication:Liaise with Customs House Agents (CHA) for clearance processes.Coordinate and negotiate with freight forwarders and logistics providers for export shipment arrangements.Communicate with overseas buyers for shipment updates and contractual agreements.Follow up with banks regarding Export Bill realization, Advance Remittance, and eBRC updates.3. Banking &amp; Compliance:Manage online submission of export documents to the bank for bill lodgment and collection.Apply and manage PCFC/EPC facilities and handle third-party approval documentation.Check eBRC status and follow up with banks and DGFT as required.4. Tracking &amp; Records Management:Maintain well-organized export documentation files for easy tracking and compliance.Keep detailed records of customer payments and disbursements to CHAs, shipping lines, and freight forwarders.5. Incentives &amp; Benefits:Avail and manage government export benefits like RODTEP/Drawback.Handle license sale related to RODTEP benefits6. Logistics Support:Prepare B/L drafts and coordinate with freight forwarders for Original/Seaway Bill of Lading.Coordinate timely courier dispatches of original documents to customers.Required Skills:Strong understanding of export-import regulations and documentation.Excellent communication and negotiation skills.Proficient with MS Office and online banking/documentation portals (DGFT, ICEGATE, etc.).Detail-oriented with good organizational and time-management abilities.Interested Candidates shall share your CV at hr@spectrum.bzAbout the Company:Spectrum Global Projects is a leading organization offering comprehensive global solutions and project management consultancy services. From plant design to full-scale commissioning, we provide end-to-end turnkey solutions. To ensure the highest quality of goods and services, we collaborate with top partners both in India and across the globe, leveraging cutting-edge innovations to deliver the best outcomes for our clientsJob Type: Full-timePay: ₹55,000.00 - ₹60,000.00 per monthWork Location: In person

Export Manager

A.P. Moller - Maersk

<div>
 
 About The Role
 
 
 
 We are looking for a detail-oriented and proactive Documentation Operator to join our team. In this role, you will be responsible for end-to-end documentation, certification, and embarkation readiness of Maersk Container Seafarers. You will coordinate closely with the Crewing Planning team, Marine People team, and other relevant stakeholders to ensure compliance with all statutory and company requirements.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Ensure that seafarer holds complete, valid and original documents and certificates upon embarkation on Maersk Container vessels.
 </li>
 <li>
 Ensure that seafarer holds valid visa and training requirements upon embarkation on Maersk Container vessels.
 </li>
 <li>
 Ensure that seafarer holds valid flag-state endorsement upon embarkation on Maersk Container vessels.
 </li>
 <li>
 Ensure compliance and validity of seafarer&rsquo;s documents / certificates.
 </li>
 <li>
 Ensure that data quality in our systems are updated and valid at all times.
 </li>
 <li>
 Ensure comprehensive documentation of seafarer&rsquo;s record and crew change activities in system.
 </li>
 <li>
 Ensure compliance with agreed Standard Operating Procedures (SOP) and Key Performance Indicators.
 </li>
 <li>
 Ensure to conduct work activities in a manner that protects the health and safety of fellow employees, and that the vessel operations and employees do not harm the health and safety of others.
 </li>
 <li>
 Actively develop and strengthen relationship with Maersk Container Seafarers, Crewing Planning team, Marine People team and relevant stakeholders
 </li>
 <li>
 Active participation in Process Improvement drive to increase the efficiency and effectiveness of the team and organization
 </li>
 <li>
 Participate, when requested, in all Crew Operations activities and company/department projects.
 </li>
 <li>
 Accountable for overall documentation and directly responsible for successful embarkation of Maersk Container Seafarers
 </li>
 <li>
 Directly responsible for positive coordination and engagement with Maersk Container Seafarers, Crewing Planning team, Marine People team and relevant stakeholders.
 </li>
 <li>
 Measured on Key Performance Indicators as assigned.
 
 
 </li>
 </ul>
 
 What We&rsquo;re Looking For
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree (preferably in Maritime Studies, Human Resources, or related field).
 </li>
 <li>
 Prior experience in seafarer documentation, crewing operations, or marine HR preferred.
 </li>
 <li>
 Strong understanding of maritime compliance requirements and flag-state regulations.
 </li>
 <li>
 Excellent organizational skills and attention to detail.
 </li>
 <li>
 Ability to work collaboratively with multiple stakeholders.
 </li>
 <li>
 Proficiency in MS Office and familiarity with crew management systems (e.g., COMPAS) is an advantage.
 </li>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Ability to work under pressure and deliver within deadlines.
 
 
 </li>
 </ul>
 
 Nature and Scope (nature and reporting line of job)
 
 
 
 <ul>
 <li>
 Reports to the Documentation Manager and in his/her absence to Crewing Manager Mumbai.
 </li>
 <li>
 Comply with company policies, ethics and maintain strict confidentiality in all business matters.
 </li>
 <li>
 Keep management informed of all current and potential problems and related risks to the company.
 </li>
 <li>
 Ensure progress and constant care, be upright and humble in all matters within area of responsibility.
 </li>
 <li>
 Ensure deadlines are met and communicated when more time for actions are required.
 </li>
 <li>
 Take initiative for proper and timely action, and active communication with relevant stakeholders.
 </li>
 <li>
 In case of absence, arrange in advance a formal handover to replacement and colleague to ensure continuity of function.
 
 
 </li>
 </ul>
 Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.
 
 
 We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing accommodationrequests@maersk.com.
</div>

Documentation Operator

Cushman & Wakefield

<div>Job Title
Documentation Controller
Job Description Summary
This role is responsible for managing, organizing, and maintaining all project documentation, including drawings, contracts, submittals, and correspondence. The role involves establishing and maintaining document control systems, ensuring version control, tracking approvals, and coordinating with project teams, consultants, and contractors. Responsibilities include document distribution, audit preparation, compliance monitoring, and implementing efficient workflows to ensure accurate, up-to-date records that support seamless project execution and effective information management.
Job Description
About the Role:<ul><li>
Manage and maintain all project documentation, including drawings, specifications, contracts, submittals, and correspondence.</li></ul><ul><li>
Coordinate with project teams, consultants, contractors, and clients for collection, distribution, and approvals.</li><li>
Assist in the preparation, formatting, and tracking of contracts and work orders, including clause management and incorporation of amendments when project scope or terms change.</li><li>
Support BOQ preparation, document management for cost and quantity records, and maintain change or variation documentation as required.</li><li>
Maintain document registers and trackers for drawings, submittals, RFIs, and approvals.</li><li>
Ensure compliance with project, organizational, and statutory document control standards.</li><li>
Support reporting, audits, and client reviews by providing accurate and up-to-date documentation.</li><li>
Implement and improve document control workflows for efficiency and accuracy.</li><li>
Manage and maintain all project documentation, including drawings, specifications, contracts, submittals, and correspondence.</li><li>
Ensure proper version control, tracking, and archiving of all project documents.</li><li>
Coordinate with project teams, consultants, contractors, and clients for collection, distribution, and approvals.</li><li>
Maintain document registers and trackers for drawings, submittals, RFIs, and approvals.</li><li>
Ensure compliance with project, organizational, and statutory document control standards.</li></ul>
About You:
<ul><li>Graduate in any discipline</li><li>
3&ndash;5 years of experience in Document Control for commercial, residential, or base-build projects</li><li>
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</li><li>
Experienced with SharePoint, Aconex, ProjectWise, or other document management systems</li><li>
Strong knowledge of document management workflows, version control, and digital archiving</li><li>
Excellent written and verbal communication skills</li><li>
Familiarity with project documentation standards and compliance requirements</li></ul>
Why join Cushman &amp; Wakefield?
As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman &amp; Wakefield means you will benefit from;<ul><li>
Being part of a growing global company;</li><li>
Career development and a promote from within culture;</li><li>
An organisation committed to Diversity and Inclusion</li></ul>
We're committed to providing work-life balance for our people in an inclusive, rewarding environment. 
We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.
We have a vision of the future, where people simply belong.
That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, sex, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status.
We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us. 

INCO: &ldquo;Cushman &amp; Wakefield&rdquo;</div>

Documentation Controller

Trinity Health

Employment Type: 
Full time
 
Shift: 
Description: 
Utilizes clinical and coding expertise to direct efforts toward the integrity of clinical documentation through the roles of reviewer, educator and consultant. Facilitates the overall quality, completeness and accuracy of medical record documentation through extensive record review.
 
Our Commitment
 
Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.

Clinical Documentation Specialist Remote

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