documentation specialist

Guildhall

The Role
 Guildhall is hiring for Export Documentation Specialist for an international trading and logistics company that deals with perishable goods. The ideal candidate will have proven experience in preparing, reviewing, and verifying export documentation for international shipments, with a strong focus on compliance and accuracy. Key responsibilities: - Prepare, review, and verify all export documents required for international shipments, including but not limited to: Phytosanitary Certificates, Bills of Lading (Master B/L and House B/L), Certificates of Origin and other documentation related to export procedures and perishable goods shipments. - Ensure compliance with international trade regulations and export requirements. - Prepare and manage banking documentation related to exports, including: Letters of Credit and Documentary Collections. - Liaise with shipping lines, freight forwarders, and regulatory authorities to ensure smooth handling of shipments. - Maintain accurate records and ensure timely submission of all required documents. - Collaborate with internal teams (sales, logistics, finance) to support export operations.
 
Requirements
 <ul>
<li>Proven experience in export documentation, preferably in perishable goods or fresh produce. - Strong knowledge of international trade procedures, documentation, and compliance requirements. - Solid understanding of international banking regulations related to exports. - Experience handling Letters of Credit and Documentary Collections. - Excellent organizational skills and attention to detail. - Strong communication and coordination skills. - Ability to work under pressure and meet strict deadlines.</li>
</ul>
About the company
 Guildhall is the most respected HR & Headhunting Consultancy in the MENA Region. With deep, extensive knowledge of HR & Recruiting in the region, Guildhall has become a trusted partner of choice for candidates and clients. Starting from an exclusive recruitment agency in Dubai - UAE, Guildhall has grown into an elite service with the ability to cover vacancies in across MENA and Asia-pacific. Offering tailored Career Sessions and an innovative industry-first membership program designed to save money on core services. Guildhall is the partner of choice.

Export Documentation Specialist

Creative HR Solutions (Pvt.) Ltd.

Role OverviewOur client, a trusted name in Freight Forwarding business, is seeking an experienced and detail-oriented Logistics / Freight Forwarding Specialist to manage the end-to-end import documentation process. The ideal candidate will have a strong understanding of global trade regulations and a proven track record of ensuring smooth and compliant shipment operations.Key Responsibilities<ul><li>Manage all import documentation, including Bills of Lading, Airway Bills, commercial invoices, packing lists, and other required documents.</li><li>Serve as the key point of contact for clients, carriers, and customs agents, providing updates and resolving any documentation-related issues.</li><li>Maintain a comprehensive and organized filing system for all shipment documents, ensuring data accuracy and easy retrieval for audits.</li><li>Collaborate closely with internal teams, including sales, operations, and finance, to ensure seamless information flow and alignment on shipment status.</li></ul>Requirements &amp; QualificationsExperience: Minimum 3 to 5 years of professional experience in logistics or freight forwarding, with a strong focus on import documentation.Education: Bachelor&rsquo;s degree in Logistics, Supply Chain Management, BusinessAdministration, or a related field.Skills:<ul><li>Strong knowledge of international trade regulations, customs procedures, and INCOTERMS.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with a logistics or ERP system.</li><li>Excellent communication, negotiation, and analytical skills.</li><li>Ability to work independently and manage multiple tasks in a fast-paced environment.</li></ul>Gender: This position is open to both male and female candidates.Job Type: Full-timePay: Rs50,000.00 - Rs60,000.00 per monthApplication Question(s):<ul><li>What is your educational qualification?</li><li>How much experience do you have as Documentation Specialist (Imports)?</li><li>What is your current salary &amp; benefits?</li><li>What is your expected salary?</li><li>What is your notice period from the current employment?</li><li>Do you have your own conveyance? (Yes / No)</li><li>Are you willing to commute to West Wharf area? (Yes / No)</li></ul>Work Location: In person

Documentation Specialist (Imports)

ChristianaCare

<div><div>Clinical Documentation Integrity Specialist (RN)
FT M-F (Hours: Day Shift - Remote Work with onsite presence when needed.
Newark, DE
ChristianaCare Hospital in Newark, DE, is seeking a Registered Nurse (RN) with experience as a Clinical Documentation Specialist to join our Clinical Documentation Improvement Team. In this role, the Clinical Documentation Specialist will ensure that healthcare services are provided with quality, cost efficiency, and compliance.
The position involves enhancing and maintaining the overall quality, cost efficiency, and completeness of documentation within inpatient medical records. Responsibilities include ensuring the accuracy of documented diagnoses and supporting clinical indicators.
The specialist will facilitate modifications to clinical documentation through ongoing collaboration with the Physician Advisor, physicians, coding staff, and other members of the healthcare team. This teamwork is essential for capturing appropriate reimbursement and accurately reflecting the clinical severity of the services provided to all patients in a compliant manner.
ChristianaCare Offers:<ul><li>
Full Medical, Dental, Vision, Life Insurance, etc.</li><li>
Two retirement planning offerings, including 403(b) with company contributions.</li><li>
Generous paid time off with annual rollover and opportunities to cash out.</li><li>
12-week paid parental leave.</li><li>
Tuition assistance</li><li>
Incredible Work/Life benefits including annual membership to care.com, access to backup care services for dependents through Care@Work, retirement planning services, financial mentor, fitness and wellness reimbursement, and great discounts through several vendors for hotels, rental cars, theme parks, shows, sporting events, movie tickets, and much more!</li></ul>
EDUCATION AND EXPERIENCE REQUIREMENTS:
<ul><li>Delaware RN License or Compact Nursing License required.</li><li>
Bachelor&rsquo;s Degree in Nursing</li><li>
Strong medical terminology &amp; clinical awareness</li><li>
Effective communication and clinical skills</li><li>
Clinical Documentation Certification (CCDS) required within 1 year of eligibility.</li><li>
Required: 3 years of experience as a Registered Nurse in an acute care hospital setting.</li><li>
Preferred: 2-3 years of experience in Clinical Documentation Improvement (CDI).
</li><li>Completes a minimum of 8 continuing education credits (CEUs) per year in Clinical Documentation Improvement.</li></ul>
KNOWLEDGE, SKILL, AND ABILITY REQUIREMENTS:
<ul><li>Extensive knowledge of medical terminology, anatomy, physiology, pharmacology, and disease processes.</li><li>
Knowledge of nursing principles, practices, and processes.</li><li>
Knowledge of ICD-10 nomenclature, UHDDS, and general coding principles.</li><li>
Knowledge of CMS, JCAHO, and external regulatory and quality requirements.</li><li>
Knowledge and ability to comply with the Health Insurance Portability and</li><li>
Accountability Act of 1996 (HIPAA)</li><li>
Knowledge of Performance Improvement Principles.</li><li>
Ability to work efficiently and independently.</li><li>
Ability to collaborate with clinicians and administrative staff.</li><li>
Ability to utilize computer applications on various platforms.</li><li>
Ability to manage multiple projects with constant shifts in priority.</li></ul>
Annual Compensation Range $85,862.40 - $137,384.00
This pay rate/range represents ChristianaCare&rsquo;s good faith and reasonable estimate of compensation at the time of posting. The actual salary within this range offered to a successful candidate will depend on individual factors including without limitation skills, relevant experience, and qualifications as they relate to specific job requirements.
Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.</div>
EEO Statement: ChristianaCare Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.</div>

Clinical Documentation Specialist (RN)

Optimum Advisory

<ul><li>Manage all import documentation, including Bills of Lading, Airway Bills, commercial</li></ul>invoices, packing lists, and other required documents.<ul><li>Serve as the key point of contact for clients, carriers, and customs agents, providing</li></ul>updates and resolving any documentation-related issues.<ul><li>Maintain a comprehensive and organized filing system for all shipment documents,</li></ul>ensuring data accuracy and easy retrieval for audits.<ul><li>Collaborate closely with internal teams, including sales, operations, and finance, to</li></ul>ensure seamless information flow and alignment on shipment status.Requirements &amp; Qualifications<ul><li>Experience: Minimum 3 to 5 years of professional experience in logistics or freight</li></ul>forwarding, with a strong focus on import documentation.<ul><li>Education: Bachelor&rsquo;s degree in Logistics, Supply Chain Management, Business</li></ul>Administration, or a related field.<ul><li>Skills:</li></ul>o Strong knowledge of international trade regulations, customs procedures, and INCOTERMS. o Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with a logistics or ERP system.Salary: 70-85k.Location: Kemari.Job Type: Full-timeWork Location: In person

Import Documentation Specialist (FREIGHT FORWARDING)

Explosion Services

Job Summary:The DME Documentation Specialist is responsible for contacting physicians and their offices to follow up on outstanding documentation required to complete the DME order process. This includes collecting signed prescriptions, chart notes, face-to-face evaluations, and other compliance documents. The role ensures that all documentation meets Medicare/insurance guidelines for billing and audit purposes.Key Responsibilities:<ul><li>Contact physician offices via phone, fax, email, or EHR systems to request or follow up on required DME documentation.</li><li>Track and manage pending documentation using CRM or billing software.</li><li>Ensure all documents are accurate, complete, and compliant with insurance (especially Medicare) requirements.</li><li>Communicate with internal teams (sales, billing, compliance) regarding the status of documentation.</li><li>Escalate unresponsive providers or problematic documentation cases to the appropriate supervisor.</li><li>Maintain up-to-date knowledge of DME documentation standards, including face-to-face and CMN (Certificate of Medical Necessity) requirements.</li><li>Maintain detailed logs of communication with doctors&rsquo; offices.</li><li>Handle sensitive information in compliance with HIPAA regulations.</li></ul>Requirements:<ul><li>1+ year of experience in DME, medical billing, or provider relations (preferred).</li><li>Strong communication and phone etiquette skills.</li><li>Organized, detail-oriented, and capable of handling multiple priorities.</li><li>Familiarity with Medicare and commercial insurance documentation requirements.</li><li>Proficient in Microsoft Office, EHRs, and CRM/billing software.</li></ul>Job Type: Full-timePay: Rs20,000.00 - Rs40,000.00 per monthWork Location: In person

Doctor chasers

Alkhorayef Petroleum Company

<div>
 
 
 Purpose:
 
 
 
 
 
 
 We are looking for a
 
 Technical Writer &amp; Publications Specialist
 
 to join our Global Operation Support Team.
 
 
 You will collaborate with application engineers, SMEs, and technical experts to:
 
 
 
 
 <ul>
 <li>
 Create and publish
 
 manuals, procedures, troubleshooting guides, technical bulletins, and training materials.
 
 </li>
 <li>
 Develop modern
 
 Technology-Based Training (TBT)
 
 content (video, animation, VR/AR modules).
 </li>
 <li>
 Maintain and structure a
 
 centralized technical documentation library
 
 used by all business units.
 </li>
 </ul>
 
 
 
 
 Your work will directly to support field operations, training programs, and engineering excellence across the globe.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 
 Technical Writing &amp; Publications
 
 
 
 
 
 <ul>
 <li>
 Work with Operation Support Engineers and Subject Matter Expert (SMEs) to author and publish:
 </li>
 <li>
 Engineering manuals &amp; troubleshooting guides.
 </li>
 <li>
 Technical bulletins &amp; field alerts.
 </li>
 <li>
 Procedures, SOPs, and training materials.
 </li>
 <li>
 Technical abstracts, case studies, and knowledge papers.
 </li>
 <li>
 Ensure all published materials are clear, structured, and aligned with engineering standards.
 </li>
 </ul>
 
 
 
 
 
 Multimedia &amp; Training Support
 
 
 
 
 
 <ul>
 <li>
 Develop Technology-Based Training (TBT) content, including videos, animations, and VR/AR interactive learning modules.
 </li>
 <li>
 Collaborate with engineers to translate complex technical knowledge into user-friendly training material.
 </li>
 </ul>
 
 
 
 
 
 Documentation Database &amp; Version Control
 
 
 
 
 
 <ul>
 <li>
 Maintain a rigid, centralized document database to ensure accessibility across business units.
 </li>
 <li>
 Implement strict revision control and classification standards.
 </li>
 <li>
 Guarantee that all documents are accurate, traceable, and properly archived.
 </li>
 </ul>
 
 
 
 
 
 Global Collaboration
 
 
 
 
 
 <ul>
 <li>
 Partner with global technical support teams, Field quality coach, manufacturing experts, and regional operations.
 </li>
 <li>
 Act as the bridge between technical experts and end users, ensuring information flows efficiently and accurately.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 
 
 
 
 <ul>
 <li>
 Bachelor (or higher) degree in any Science/Engineering discipline &ndash; preferred candidate with degree in Technical Writing.
 </li>
 <li>
 Minimum 3 years of proven experience in technical writing, publications, or knowledge management &mdash; preferably in oilfield services or engineering environments.
 </li>
 <li>
 Demonstrated ability to prepare manuals, bulletins, procedures, and training materials.
 </li>
 <li>
 Proficiency in document publishing systems and content management tools.
 </li>
 <li>
 Experience creating videos, animations, or VR/AR-based training content is a plus.
 </li>
 <li>
 Excellent English writing and editing skills.
 </li>
 <li>
 Strong organizational ability and passion for delivering high-quality technical content.
 </li>
 </ul>
 
 
 
 
 
 Note:
 
 Please read the JD carefully before applying. This is a
 
 technical writing role
 
 , not a document control position.
 
 
 
</div>

Technical Writer & Publications Specialist

Keller Postman LLC

<div>Keller Postman represents a broad array of clients in class and mass actions, individual arbitrations, and multidistrict litigation matters at the trial and appellate levels in federal and state courts. Serving hundreds of thousands of clients in litigation and arbitration, we have prosecuted high-profile mass tort, antitrust, privacy, product liability, employment, and consumer-rights cases. Our firm also acts as plaintiffs' counsel in high-stakes public-enforcement actions. Our mission is to achieve exceptional results for our clients, drive innovation in the practice of law, and pursue unparalleled excellence in everything we do.

Purpose: Keller Postman seeks a Mailroom Document Specialist as part of our Digital Documentation Department. The Specialist is responsible for handling a wide variety of digital document processing services and mail-related requests as well as providing support to our high volume of inbound and outbound postal and digital mail demands. The ideal candidate for this role will be highly motivated, have the ability to multitask, and be comfortable in a fast-paced setting. The Specialist will have a strong knowledge of mailroom and delivery practices as well as experience in a combined mailroom and digital production copy/print environment. Strong typing skills are required as are solid overall computer skills including a working knowledge of the Microsoft Office Suite, internet and web-based applications, messaging applications, and the Microsoft operating system.

This full-time position will work in our Chicago office five weekdays per week. The compensation for this position is $23.00 to $25.00 per hour, plus a year-end discretionary bonus and benefits.

Essential Functions:
<ul>
<li>Gather, organize, prepare, and review various documents and files for delivery to clients both digitally and using standard ground shipping methods.</li>
<li>Prepare postage and shipping labels to properly meet industry standards.</li>
<li>Collaborate with and support Intake and Medical Records teams to ensure deadlines are being met.</li>
<li>Using our proprietary software, properly document and track the delivery of time sensitive documents to clients.</li>
<li>Monitor and manage a variety of inbound mailroom channels including physical mail, emails, third party portals and through our proprietary software.</li>
<li>Identify, categorize, and file a high volume of documents to their respective cases in preparation for review on a daily basis.</li>
<li>Continually observe established processes and procedures.</li>
<li>Offer suggestions for change and/or improvement where there is an opportunity to do so.</li>
<li>Partner with relevant internal teams to provide status updates and raise issues as appropriate.</li>
</ul>
Experience/Skills:
<ul>
<li>Minimum of 2+ years operations experience in a professional setting preferably in legal services or a law firm.</li>
<li>Ability to identify and process and prepare vast quantities of medical records and legal documents using cutting edge technology and efficient processes.</li>
<li>Excellent interpersonal, customer service, verbal and written communication, and problem-solving skills.</li>
<li>Knowledge of law firm, healthcare, and corporate operations workflow processes preferred.</li>
<li>Prior experience with mass tort, legal document preparation, patient medical records, including medical device and pharmaceutical terminology is preferred.</li>
<li>Working knowledge of electronic health records (EHR) and HITECH and will be able to suggest and implement efficiencies and improvements while keeping updated on industry best practices a plus.</li>
<li>Maintain a confidential, HIPAA compliant environment.</li>
<li>Proficiency with Microsoft Office and Adobe Acrobat tools.</li>
<li>Ability to work independently and in a team environment.</li>
<li>Demonstrates a high level of professionalism with confidential and sensitive information.</li>
<li>Acute attention to detail.</li>
<li>Ability to multi-task and to work independently or as part of a team.</li>
<li>In order to successfully perform the essential responsibilities of the job, one must possess Microsoft Office skills at an intermediate level.</li>
</ul>
Certificates/Licenses Required
<ul>
<li>N/A</li>
</ul>
Language Ability
<ul>
<li>Must be able to read, write, and speak fluent English.</li>
</ul>
Physical Demands
<ul>
<li>This job requires remaining in a stationary position, often standing or sitting for prolonged periods.</li></ul><div> 
Keller Postman is an Equal Opportunity Employer. For California Applicants, please find our CRPA information here.</div></div>

Document Specialist

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