documentation supervisor

United Business Bank

<div><div><div>Join a winning team at United Business Bank and enjoy a friendly and collaborative work environment where opportunities for advancement are encouraged and supported. We pride ourselves on the team that we have in place, and we proudly state that our success is due largely to our team and their commitment to our client base. Thank you for considering United Business Bank as your next step in your career path, we look forward to hearing from you.</div></div><div><div>
About United Business Bank</div></div><div><div>
We are a publicly traded Regional Bank with over $2.5B in assets and 34 offices in 5 states. We have an entrepreneurial spirit and focus on the community by specializing in small to medium sized business clients. Our single point of contact model delivers outstanding customer service. United Business Bank's comprehensive benefit package includes medical, dental, vision, 401K, long and short term disability insurance, flexible spending account, a generous vacation and sick policy.</div></div><div><div>
About the Position...</div></div><div><div>
The Documentation Officer (DO) is an onsite position and does not have remote opportunities.</div></div><div><div>
The Documentation Officer (DO) is responsible for compliant, effective and accurate preparation of loan documentation for various new, renewed and modified loans of varying complexity. The Documentation Officer will coordinate efforts with account officers, title companies, and other departments to obtain all required supporting documentation in accordance with the banks loan file compliance functions. They will ensure that clients are served promptly, courteously, efficiently and professionally. The Documentation Officer will assist the Documentation Manager in reviewing documents for accuracy and compliance with applicable regulations and bank policy and is also responsible for assisting in training new loan personnel, monthly tracking and reporting functions. They will make process improvement recommendation to the Documentation Manager will perform all duties accurately, timely and efficiently, and according to Bank policies, procedures and regulatory guidelines. They will also assist the Documentation Manager with projects and other duties as assigned.</div></div>
About You... 
You are a self-starter with an entrepreneurial spirit who thrives in a team environment. You also have the following:
Education/Certification: High school graduate or equivalent required. College Degree preferred.
Required Knowledge: Knowledge of Loan Documentation, and Note Department policies and procedures. Thorough understanding of banking regulations and standard banking practices. Thorough knowledge of LaserPro.
Experience Required: Previous documentation experience and a minimum of 3 years+ bank experience in a Loan Department.
Skills/Abilities:<ul><li>
Good communication skills.</li><li>
Professional appearance, dress and attitude.</li><li>
Good math skills.</li><li>
Ability to use Microsoft Office software package.</li></ul>
Location: Onsite, no remote
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.</div>

Documentation Officer

Cushman & Wakefield

<div>Job Title
Documentation Controller
Job Description Summary
This role is responsible for managing, organizing, and maintaining all project documentation, including drawings, contracts, submittals, and correspondence. The role involves establishing and maintaining document control systems, ensuring version control, tracking approvals, and coordinating with project teams, consultants, and contractors. Responsibilities include document distribution, audit preparation, compliance monitoring, and implementing efficient workflows to ensure accurate, up-to-date records that support seamless project execution and effective information management.
Job Description
About the Role:<ul><li>
Manage and maintain all project documentation, including drawings, specifications, contracts, submittals, and correspondence.</li></ul><ul><li>
Coordinate with project teams, consultants, contractors, and clients for collection, distribution, and approvals.</li><li>
Assist in the preparation, formatting, and tracking of contracts and work orders, including clause management and incorporation of amendments when project scope or terms change.</li><li>
Support BOQ preparation, document management for cost and quantity records, and maintain change or variation documentation as required.</li><li>
Maintain document registers and trackers for drawings, submittals, RFIs, and approvals.</li><li>
Ensure compliance with project, organizational, and statutory document control standards.</li><li>
Support reporting, audits, and client reviews by providing accurate and up-to-date documentation.</li><li>
Implement and improve document control workflows for efficiency and accuracy.</li><li>
Manage and maintain all project documentation, including drawings, specifications, contracts, submittals, and correspondence.</li><li>
Ensure proper version control, tracking, and archiving of all project documents.</li><li>
Coordinate with project teams, consultants, contractors, and clients for collection, distribution, and approvals.</li><li>
Maintain document registers and trackers for drawings, submittals, RFIs, and approvals.</li><li>
Ensure compliance with project, organizational, and statutory document control standards.</li></ul>
About You:
<ul><li>Graduate in any discipline</li><li>
3&ndash;5 years of experience in Document Control for commercial, residential, or base-build projects</li><li>
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</li><li>
Experienced with SharePoint, Aconex, ProjectWise, or other document management systems</li><li>
Strong knowledge of document management workflows, version control, and digital archiving</li><li>
Excellent written and verbal communication skills</li><li>
Familiarity with project documentation standards and compliance requirements</li></ul>
Why join Cushman &amp; Wakefield?
As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman &amp; Wakefield means you will benefit from;<ul><li>
Being part of a growing global company;</li><li>
Career development and a promote from within culture;</li><li>
An organisation committed to Diversity and Inclusion</li></ul>
We're committed to providing work-life balance for our people in an inclusive, rewarding environment. 
We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.
We have a vision of the future, where people simply belong.
That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, sex, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status.
We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us. 

INCO: &ldquo;Cushman &amp; Wakefield&rdquo;</div>

Documentation Controller

Midstar

<div>
 
 
 We thank all applicants for their interest, however only shortlisted candidates will be contacted.
 
 
 
 
 
 
 
 Position Purpose:
 
 
 
 The Documentation &amp; Data Entry Officer is responsible for preparing and managing all shipping documentation related to bulk agricultural commodities (such as wheat, rice, barley, corn, soybeans, and others). The role ensures accurate preparation of export and imports documents, coordination with shipping lines, surveyors, and port agents, and precise updating of shipment data to support smooth logistics and operational workflows
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 1. Shipping Documentation Preparation
 
 
 <ul>
 <li>
 Prepare and review export and import documentation including:
 </li>
 <li>
 Verify compliance with customs, port authority, and agricultural regulatory documentation.
 </li>
 </ul>
 
 
 
 
 
 2. Coordination &amp; Operational Follow-Up
 
 
 <ul>
 <li>
 Follow vessel operational documents.
 </li>
 <li>
 Monitor vessel schedules, loading/discharging timelines, and shipment progress.
 </li>
 </ul>
 
 
 
 
 
 3. Data Entry &amp; System Updates
 
 
 <ul>
 <li>
 Record and update accurate shipment data including commodity type, quantities (MT), vessel name/voyage, POL/POD.
 </li>
 <li>
 Track and document vessel movement stages (arrival, departure, loading start/finish, daily progress).
 </li>
 <li>
 Maintain organized digital and physical archives of all shipping documents.
 </li>
 </ul>
 
 
 
 
 
 4. Reporting &amp; Record Keeping
 
 
 <ul>
 <li>
 Prepare daily and weekly shipment status reports.
 </li>
 </ul>
 
 
 
 
 
 5. Compliance &amp; Standards
 
 
 <ul>
 <li>
 Ensure documentation and data accuracy in accordance with internal standards.
 </li>
 </ul>
 
 
 
 
 
 Educational Background:
 
 
 
 Bachelor&rsquo;s degree in Logistics, Business Administration, International Trade, Maritime Transport, or a related field.
 
 
 
 
 
 
 Skills &amp; Knowledge Requirements:
 
 
 <ul>
 <li>
 Strong knowledge of export/import documentation.
 </li>
 <li>
 Basic understanding of bulk cargo handling and shipping operations.
 </li>
 <li>
 Familiarity with Incoterms (FOB, CFR, CIF).
 </li>
 <li>
 Strong communication skills (English proficiency required).
 </li>
 <li>
 High accuracy in data entry and documentation handling.
 </li>
 <li>
 Dealing with Nafeza platform and cargoX platform
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Department:
 
 
 
 Logistics / Execution
 
 
 
 
 
 
 Years of Experience:
 
 
 
 1&ndash;3 years of experience in documentation, freight forwarding, or shipping (preferred).
 
 
 
 
 
 
 Technical Skills:
 
 
 <ul>
 <li>
 Excellent document handling and organization.
 </li>
 <li>
 Strong understanding of shipment documentation workflows.
 </li>
 <li>
 Ability to prepare structured reports (written &amp; Excel-based).
 </li>
 <li>
 Attention to detail and accuracy in data handling.
 </li>
 <li>
 Knowledge of agricultural commodities shipping is a plus.
 </li>
 </ul>
 
 
</div>

A.P. Moller - Maersk

<div>
 
 About The Role
 
 
 
 We are looking for a detail-oriented and proactive Documentation Operator to join our team. In this role, you will be responsible for end-to-end documentation, certification, and embarkation readiness of Maersk Container Seafarers. You will coordinate closely with the Crewing Planning team, Marine People team, and other relevant stakeholders to ensure compliance with all statutory and company requirements.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Ensure that seafarer holds complete, valid and original documents and certificates upon embarkation on Maersk Container vessels.
 </li>
 <li>
 Ensure that seafarer holds valid visa and training requirements upon embarkation on Maersk Container vessels.
 </li>
 <li>
 Ensure that seafarer holds valid flag-state endorsement upon embarkation on Maersk Container vessels.
 </li>
 <li>
 Ensure compliance and validity of seafarer&rsquo;s documents / certificates.
 </li>
 <li>
 Ensure that data quality in our systems are updated and valid at all times.
 </li>
 <li>
 Ensure comprehensive documentation of seafarer&rsquo;s record and crew change activities in system.
 </li>
 <li>
 Ensure compliance with agreed Standard Operating Procedures (SOP) and Key Performance Indicators.
 </li>
 <li>
 Ensure to conduct work activities in a manner that protects the health and safety of fellow employees, and that the vessel operations and employees do not harm the health and safety of others.
 </li>
 <li>
 Actively develop and strengthen relationship with Maersk Container Seafarers, Crewing Planning team, Marine People team and relevant stakeholders
 </li>
 <li>
 Active participation in Process Improvement drive to increase the efficiency and effectiveness of the team and organization
 </li>
 <li>
 Participate, when requested, in all Crew Operations activities and company/department projects.
 </li>
 <li>
 Accountable for overall documentation and directly responsible for successful embarkation of Maersk Container Seafarers
 </li>
 <li>
 Directly responsible for positive coordination and engagement with Maersk Container Seafarers, Crewing Planning team, Marine People team and relevant stakeholders.
 </li>
 <li>
 Measured on Key Performance Indicators as assigned.
 
 
 </li>
 </ul>
 
 What We&rsquo;re Looking For
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree (preferably in Maritime Studies, Human Resources, or related field).
 </li>
 <li>
 Prior experience in seafarer documentation, crewing operations, or marine HR preferred.
 </li>
 <li>
 Strong understanding of maritime compliance requirements and flag-state regulations.
 </li>
 <li>
 Excellent organizational skills and attention to detail.
 </li>
 <li>
 Ability to work collaboratively with multiple stakeholders.
 </li>
 <li>
 Proficiency in MS Office and familiarity with crew management systems (e.g., COMPAS) is an advantage.
 </li>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Ability to work under pressure and deliver within deadlines.
 
 
 </li>
 </ul>
 
 Nature and Scope (nature and reporting line of job)
 
 
 
 <ul>
 <li>
 Reports to the Documentation Manager and in his/her absence to Crewing Manager Mumbai.
 </li>
 <li>
 Comply with company policies, ethics and maintain strict confidentiality in all business matters.
 </li>
 <li>
 Keep management informed of all current and potential problems and related risks to the company.
 </li>
 <li>
 Ensure progress and constant care, be upright and humble in all matters within area of responsibility.
 </li>
 <li>
 Ensure deadlines are met and communicated when more time for actions are required.
 </li>
 <li>
 Take initiative for proper and timely action, and active communication with relevant stakeholders.
 </li>
 <li>
 In case of absence, arrange in advance a formal handover to replacement and colleague to ensure continuity of function.
 
 
 </li>
 </ul>
 Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.
 
 
 We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing accommodationrequests@maersk.com.
</div>

Documentation Operator

ZSI Trading LLC

Job Ad &ndash; Logistics SupervisorPosition: Logistics SupervisorWe are looking for an experienced Logistics Supervisor to oversee import and export shipments, ensuring smooth customs clearance, documentation accuracy, and timely delivery.Key Responsibilities:<ul><li>Supervise all import and export shipments from origin to destination</li><li>Coordinate with freight forwarders, shipping lines, and customs brokers</li><li>Ensure accurate preparation and submission of shipping and customs documents</li><li>Monitor shipment schedules and resolve delays or discrepancies</li><li>Ensure compliance with local and international trade regulations</li><li>Supervise logistics staff and report shipment status to management</li><li>Liaising with customs authorities and clearing agents</li><li>Ensuring documentation accuracy (BL, AWB, Invoice, Packing List, COO, etc.)</li><li>Monitoring shipment costs and timelines</li></ul>Requirements:<ul><li>Proven experience in import and export logistics</li><li>Should have knowledge of accounts receivable, sales invoicing, purchasing processes, and related functions.</li><li>Strong knowledge of customs procedures and shipping documentation</li><li>Ability to coordinate multiple shipments simultaneously</li><li>Good communication and problem-solving skills</li></ul>Job Type: Full-time

Logistics Supervisor

Delight International facilities management LLC-OPC

Key Responsibilities <ul><li>Coordinate and monitor daily facility operations, including electrical, mechanical, plumbing (MEP), HVAC, and civil maintenance.</li><li>Ensure preventive and corrective maintenance schedules are implemented as per company standards and local authority regulations.</li><li>Liaise with service providers, contractors, and suppliers to ensure timely execution of maintenance and repair works.</li><li>Manage &amp; Schedule supervisor &amp; technicians work schedule daily and ensure works are done timely.</li><li>Monitor supervisor &amp; technicians&rsquo; performance.</li><li>Ensure material consumption to avoid wastage.</li><li>Conduct periodic site inspections.</li><li>Coordinate for supervisor &amp; technicians leave schedule &amp; time sheet.</li><li>Maintain compliance with UAE Civil Defense, Municipality, and Health &amp; Safety requirements.</li><li>Support facility inspections, risk assessments, and audits.</li><li>Respond promptly to facility-related complaints or requests from internal departments.</li></ul>Store &amp; Inventory Management:<ul><li>Manage and control inventory of maintenance materials, consumables, spare parts, and tools.</li><li>Receive, verify, and record incoming materials against delivery notes and purchase orders.</li><li>Issue materials to supervisor/technicians and departments upon approval, ensuring accurate documentation.</li><li>Maintain proper inventory levels through regular stock counts and reconciliation.</li><li>Coordinate with procurement officer and suppliers for timely replenishment of critical items.</li><li>Ensure storage areas comply with safety, cleanliness, and organizational standards.</li></ul>Administration &amp; Reporting:<ul><li>Maintain records of maintenance activities, material usage, and vendor documentation.</li><li>Prepare and submit monthly reports on facility operations, store status, and expenditures.</li><li>Support budgeting and cost control for maintenance and store operations.</li><li>Ensure documentation and filing systems are up to date for audits and inspections.</li><li>Manage and control inventory of maintenance materials, consumables, spare parts, and tools.</li></ul>Qualification and Experience <ul><li>A Bachelor's degree or diploma holder experience in FM site operations, Supply Chain Management, store &amp; inventory management or a related field is typically required.</li><li>Minimum 3&ndash;5 years of experience in facilities operations and store/inventory coordination (preferably in the UAE).</li><li>Excellent coordination and communication skills, people management and subcontractor management.</li><li>Proficient in MS Office (Excel, Word, PowerPoint).</li><li>UAE driving license is must.</li></ul>Job Type: Full-timeWork Location: In person

Operations Coordinator -facilities management

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