donor relations officer

St. Madeleine Sophie's Center

<div><h2 class="jobSectionHeader">Join a Mission That Changes Lives</h2> 
St. Madeleine Sophie&rsquo;s Center (SMSC) is a nationally recognized nonprofit organization dedicated to empowering adults with intellectual and developmental disabilities to realize their full potential through innovative educational, vocational, and life enrichment programs.
We are seeking a highly organized, creative, and relationship-driven Development &amp; Marketing Coordinator to support our fundraising, donor engagement, marketing, communications, and community outreach efforts. This position is ideal for someone who enjoys balancing data management with storytelling, event planning, and building meaningful relationships with donors, sponsors, and community partners.
If you're passionate about nonprofit work and want to make a lasting impact, we'd love to hear from you.<h2 class="jobSectionHeader">
Position Summary</h2>
Reporting to the Director of Operations and Chief Executive Officer, the Development &amp; Marketing Coordinator plays a key role in advancing the organization's fundraising and marketing initiatives. This position supports donor stewardship, database management, communications, grant support, community partnerships, and signature fundraising events while ensuring an exceptional experience for donors, sponsors, volunteers, and community members.<h1 class="jobSectionHeader">
Duties and Responsibilities:</h1><h2 class="jobSectionHeader">
Donor Relations &amp; Development</h2><ul><li>
Build and maintain positive relationships with donors, sponsors, volunteers, and community partners.</li><li>
Process and accurately record donor contributions.</li><li>
Maintain donor records and perform regular database maintenance to ensure data accuracy.</li><li>
Generate donor reports, mailing lists, and fundraising analytics.</li><li>
Coordinate donor acknowledgments and thank-you correspondence in a timely manner.</li><li>
Manage recurring donations and declined payment follow-up.</li><li>
Assist with annual giving campaigns, direct mail appeals, and donor cultivation efforts.</li><li>
Maintain the SMSC Donor Recognition/Acknowledgment Wall.</li><li>
Prepare welcome packets for guests, donors, and new student families.</li><li>
Reconcile donations, checks, and credit card transactions with the Accounting Department each month.</li></ul><h2 class="jobSectionHeader">
Marketing &amp; Communications</h2><ul><li>
Assist with the creation of brochures, invitations, newsletters, fundraising appeals, presentations, and promotional materials.</li><li>
Draft and distribute email campaigns, fundraising communications, organizational announcements, and event promotions.</li><li>
Gather participant success stories, photographs, and program updates to showcase organizational impact.</li><li>
Help ensure consistent branding, messaging, and organizational voice across all print and digital communications.</li><li>
Coordinate with graphic designers, printers, photographers, media outlets, and other vendors.</li><li>
Support social media and marketing initiatives that increase community awareness and donor engagement.</li></ul><h2 class="jobSectionHeader">
Fundraising &amp; Special Events</h2>
Support the planning and execution of SMSC's signature fundraising events, including:<ul><li>
Tea by the Sea</li><li>
Morning Glory Brunch</li><li>
Haute with Heart Fashion Show</li><li>
Annual donor cultivation events</li><li>
Community outreach activities</li></ul>
Responsibilities include:<ul><li>
Soliciting event sponsorships, vendors, auction donations, and participants.</li><li>
Procuring in-kind donations for auctions and opportunity drawings.</li><li>
Preparing sponsorship, vendor, and participant packets.</li><li>
Assisting with event logistics, registration, volunteer coordination, and event execution.</li><li>
Preparing post-event reports, donor recognition, and fundraising summaries.</li><li>
Working occasional evenings and weekends for fundraising events.</li></ul><h2 class="jobSectionHeader">
Grants &amp; Community Relations</h2><ul><li>
Support the Grant Writer with proposal preparation, reporting, acknowledgment letters, and grant tracking.</li><li>
Assist with maintaining grant deadlines and reporting schedules.</li><li>
Coordinate community outreach initiatives and organizational representation at community events.</li><li>
Prepare and deliver promotional baskets and materials for chamber events and community organizations.</li></ul><h2 class="jobSectionHeader">
Administrative Support</h2><ul><li>
Coordinate Development Committee meetings and fundraising meetings.</li><li>
Prepare agendas, meeting packets, invitations, minutes, and follow-up communications.</li><li>
Reserve meeting space and coordinate refreshments.</li><li>
Maintain confidential donor and organizational information.</li><li>
Perform additional duties as assigned.</li></ul><h1 class="jobSectionHeader">
Qualifications</h1><h3 class="jobSectionHeader">
Required</h3><ul><li>
Bachelor's degree in Marketing, Communications, Nonprofit Management, Business, Public Relations, or a related field, or an equivalent combination of education and experience.</li><li>
Minimum of 2 years of experience in nonprofit development, fundraising, marketing, communications, or a related field.</li><li>
Experience with donor database management and CRM software.</li><li>
Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>
Experience with mail merge and database reporting.</li><li>
Excellent written, verbal, and interpersonal communication skills.</li><li>
Strong organizational skills with exceptional attention to detail.</li><li>
Ability to manage multiple projects and meet deadlines.</li><li>
Ability to maintain confidentiality and exercise sound judgment.</li></ul><h3 class="jobSectionHeader">
Preferred</h3><ul><li>
Experience with fundraising software such as Bloomerang, Raiser's Edge, DonorPerfect, or similar CRM platforms.</li><li>
Experience coordinating nonprofit fundraising events.</li><li>
Grant writing or grant administration experience.</li><li>
Graphic design experience using Canva or Adobe Creative Suite.</li><li>
Experience managing nonprofit social media and email marketing platforms.</li></ul><h1 class="jobSectionHeader">
What We're Looking For</h1>
The ideal candidate is:<ul><li>
Passionate about nonprofit work and community impact.</li><li>
Relationship-focused with outstanding customer service skills.</li><li>
Creative, resourceful, and self-motivated.</li><li>
Comfortable working independently while collaborating with multiple departments.</li><li>
Highly organized with excellent project management abilities.</li><li>
Professional, positive, and adaptable in a fast-paced environment.</li></ul><h1 class="jobSectionHeader">
Physical Requirements</h1>
This position regularly requires sitting, standing, walking, speaking, and using standard office equipment.
Occasionally, employees may:<ul><li>
Lift and carry materials up to 25 pounds.</li><li>
Work outdoors during fundraising and community events.</li><li>
Assist with event setup and breakdown.</li><li>
Interact directly with and occasionally support individuals with intellectual and developmental disabilities.</li></ul>
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position.<h1 class="jobSectionHeader">
Benefits</h1>
We value our employees and offer a competitive benefits package that includes:<ul><li>
Medical Insurance</li><li>
Dental Insurance</li><li>
Vision Insurance</li><li>
Flexible Spending Account (FSA)</li><li>
401(k) Retirement Plan</li><li>
Paid Time Off (PTO)</li><li>
Paid Holidays</li><li>
Employee Assistance Program (if applicable)</li><li>
Professional Development Opportunities</li><li>
Meaningful work that makes a difference in the lives of others</li></ul><h1 class="jobSectionHeader">
Why Join St. Madeleine Sophie&rsquo;s Center?</h1>
For more than 60 years, St. Madeleine Sophie&rsquo;s Center has empowered adults with intellectual and developmental disabilities through nationally recognized programs focused on education, employment, creativity, and community inclusion.
When you join SMSC, you become part of a compassionate team dedicated to changing lives every day.
If you're looking for a career where your fundraising, marketing, and relationship-building skills can create lasting community impact, we encourage you to apply today.
St. Madeleine Sophie&rsquo;s Center is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive workplace for all employees.</div>

Development & Marketing Coordinator

Karwan-e-Hayat

Assistant Manager, Donor RelationsThe Assistant Manager, Donor Relations will support the development and management of relationships with donors, corporate partners, philanthropic individuals, foundations, and institutional supporters. The role focuses on donor stewardship, reporting, communication, fundraising coordination, and ensuring strong engagement with existing and prospective donors. This position plays a key role in maintaining donor confidence through timely communication, impact reporting, event coordination, and systematic follow-up. Reports to: Senior Manager &ndash; Fundraising and Business Development (Donor and Government Relations, Grants, Proposals, and Projects).RESPONSIBILITIESDonor Engagement and Relationship Management&middot; Maintain regular communication with existing donors, partners, and supporters.&middot; Maintain a donor pipeline and tracker that is updated weekly.&middot; Develop and implement donor stewardship plans including thank-you notes, periodic updates, and recognition activities.&middot; Support relationship-building with high-net-worth individuals (HNIs), corporates, CSR teams, trusts, and foundations.&middot; Maintain donor profiles, communication history, and engagement plans.&middot; Ensure prompt response to donor queries and information requests.Donor Reporting and Communications&middot; Coordinate preparation and submission of donor reports, updates, case studies, and impact briefs.&middot; Gather data and stories from program teams for donor-facing communication.&middot; Develop presentations, briefing notes, and donor meeting materials.&middot; Support preparation of annual reports, fundraising collateral, and donor newsletters.Fundraising Support&middot; Assist in identifying new donor prospects and partnership opportunities.&middot; Support proposal development by coordinating inputs, documents, and background information.&middot; Track fundraising leads, pledges, and commitments.&middot; Support donor events, campaigns, and fundraising drives.Internal Coordination&middot; Liaise with finance and program teams for utilization reports and impact data.&middot; Coordinate with communications team for donor visibility and acknowledgment.&middot; Support senior management in donor meetings and follow-ups.ANNUAL DELIVERABLES1. Fundraising and donor pipeline updated weekly.2. 100% donor acknowledgment letters / thank-you notes sent within 3 working days of receipt.3. Quarterly donor engagement reports.4. At least 12 donor update communications annually (including newsletters and reports).5. Support for 6&ndash;8 donor events, visits, or meetings annually.6. All donor reports submitted on time and in required format.7. Prospect list of minimum 25 qualified donor leads maintained and updated monthly.QUALIFICATIONS&middot; Bachelor&rsquo;s degree in Business Administration, Communications, Development Studies, Public Health, Social Sciences, or related field, Master&rsquo;s preferred.&middot; 3&ndash;5 years of experience in donor relations, fundraising support, communications, or partnership management.&middot; Experience in donor database and pipeline management.&middot; Experience in healthcare, mental health, NGO, or development sector.PREFERRED EXPERIENCE&middot; Familiarity with Karachi corporate CSR landscape and HNIs.&middot; Experience supporting donor events and campaigns.&middot; Prior experience in nonprofit healthcare or mental health organizations.CORE COMPETENCIES&middot; Ability to design and execute multi-year fundraising and business development strategies aligned with organizational growth goals.&middot; Proven ability to build and manage a high-value funding pipeline.&middot; Excellent proposal writing and technical drafting skills for concept notes, grant applications, budgets, and donor reports.&middot; Strong project planning, implementation oversight, and results management capabilities.&middot; Ability to identify new growth opportunities, partnerships, and innovative revenue streams.&middot; Strong market intelligence and opportunity-scanning skills within Pakistan&rsquo;s donor and CSR ecosystem.&middot; Strong budgeting, financial forecasting, and grant utilization oversight.&middot; Excellent verbal, written, and presentation skills.&middot; Integrity, ability to understand and meet deadlines, and successfully complete tasks.&middot; Kindness, empathy and understanding towards mental health patients.&middot; Competency with Microsoft Office Suite and AI.Work Location: In person

Assistant Manager, Donor Relations

LAFAYETTE URBAN MINISTRY

OverviewThe Communications &amp; Marketing Coordinator is the primary storyteller and brand ambassador for LUM. This role transforms the impact of LUM&rsquo;s programs, and fundraising campaigns into compelling digital and print content that drives donor engagement, volunteer recruitment, and community awareness. Working in close partnership with the Chief Development Officer and the Senior Development Associate, the Coordinator ensures all communications align with LUM&rsquo;s mission, and brand identity.Duties The essential functions include, but are not limited to, the following:I. Communications &amp; Marketing A. Storytelling &amp; content creation<ul><li>Craft authentic, mission-driven stories highlighting LUM programs, volunteer and client&rsquo;s impact.</li><li>Ensure capture photos and video at LUM events, program activities for real-time and evergreen content.</li><li>Collaborate on the design and production of annual reports, campaign materials, program brochures, and event collateral.</li><li>Coordinate, draft, and schedule content for eblasts (email marketing), social media (Facebook, Instagram, LinkedIn, etc.), blog posts, and print materials.</li><li>Work with program &amp; administrative staff to support their communication needs:</li><li>Flyers for third-party events benefiting LUM.</li><li>Promoting job openings.</li><li>In-kind donation requests (Jubilee Christmas Homeless Services, etc.).</li><li>Serve as the central point for brand consistency across all LUM departments.</li><li>Support special reports, community letters, solicitation letters, acknowledgement letters, presentations as directed by the CDO.</li></ul>B. Websites management <ul><li>Maintain and update LUM&rsquo;s websites: news, event pages, donation forms, volunteer sign-ups, program descriptions.</li><li>Create and embed online forms (e.g., event registration, volunteer interest).</li><li>Manage web editor permissions and ensure ADA compliance/best practices.</li><li>Monitor website analytics and recommend improvements.</li><li>Coordinate updates with staff as programs evolve.</li></ul>C. Marketing &amp; promotion<ul><li>Collaborate with the LUM team to plan, design, draft, and distribute the LUM newsletter.</li><li>Develop targeted email communications for donors, volunteers, churches, community partners and supporters.</li><li>Partner with the Senior Development Associate to market fundraising events:</li><li>Create event-specific content (landing pages, social media campaigns, email invitations, etc).</li><li>Write and distribute press releases.</li><li>Secure paid advertising and media partnerships when budget allows.</li><li>Ensure consistency with LUM&rsquo;s visual brand guidelines.</li></ul>D. Annual communications strategy &amp; calendar<ul><li>Build and manage a 12-month communications calendar integrating development campaigns (Hunger Hike, Turkey Trot, annual appeal), program milestones.</li><li>Align all messaging with LUM&rsquo;s brand identity, core values, and strategic priorities (as defined by CDO).</li><li>Measure and report on engagement metrics (open rates, click-through rates, social reach) to inform strategy adjustments &mdash; performing in-depth data analysis and provide recommended improvements based on analytics.</li></ul>II. Donor stewardship support In coordination with the Senior Development Associate, support donor stewardship activities:<ul><li>Make thank-you receipt and acknowledgement letter templates to donors (especially new or recurring donors).</li><li>Assist with post-campaign recognition mailings and materials.</li><li>Coordinate donor recognition events (marketing and communications only &mdash; not logistics).</li><li>Collaborate with SR DA to ensure donors receive timely, warm, and brand-consistent touchpoints.</li></ul>Other Duties<ul><li>Other duties as assigned</li></ul>Requirements<ul><li>Have a strong faith dynamic as expressed by a willingness to accept and support LUM&rsquo;s Mission Statement.</li><li>Commitment to self-determination of the poor.</li><li>Passionate about serving the community.</li><li>Bachelor&rsquo;s degree in communications, marketing, journalism, public relations, or related field (or equivalent experience).</li><li>2&ndash;4 years of professional experience in communications, content creation, or marketing (nonprofit experience strongly preferred).</li><li>Creative, detail-oriented, organized, and dependable.</li><li>A team player</li><li>Demonstrated proficiency in:</li><li>Social media management (scheduling tools like Meta Business Suite).</li><li>WordPress or similar CMS.</li><li>Email marketing platforms (Mailchimp, Constant Contact, or similar).</li><li>Photo and video editing (Canva, Adobe Spark, iMovie, or similar).</li><li>Writing for multiple audiences (donors, volunteers, program participants).</li><li>Excellent written and verbal communication skills; keen eye for branding and tone.</li><li>Ability to work independently, manage multiple deadlines, and pivot quickly.</li><li>Strong interpersonal skills; comfortable interviewing community members (with sensitivity and ethics).</li><li>Valid driver&rsquo;s license and ability to travel as required.</li></ul>Join us as a Communications &amp; Marketing Coordinator to harness your creativity and communication expertise in a role that makes a difference!Pay: From $43,000.00 per yearBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li><li>Professional development assistance</li></ul>People with a criminal record are encouraged to applyWork Location: In person

Communications & Marketing Coordinator

Goodman Masson Oman

<div>
 
 A new financial markets infrastructure venture is being established in Oman, backed by prominent institutional investors and operating under an international common law framework. We are hiring an experienced PRO to manage the Company's interaction with Omani government authorities on all matters relating to immigration, labour, civil status, and corporate registration.
 
 
 
 
 
 
 What the role covers
 
 
 <ul>
 <li>
 End-to-end processing of employment visas, residence cards, and dependant visas; renewals in advance of expiry; cancellation on departure
 </li>
 <li>
 Labour clearances and work permits with the Ministry of Labour; Omanisation reporting and compliance
 </li>
 <li>
 Renewal of the Company's commercial registration, Chamber of Commerce certificate, and related corporate filings
 </li>
 <li>
 Submission of corporate filings to the relevant authority on matters delegated by the Head of Corporate Services
 </li>
 <li>
 Collection and submission of documents to and from ministries, authorities, and embassies
 </li>
 <li>
 Attestation, notarisation, and translation of documents as required
 </li>
 <li>
 Safe transport and custody of original documents
 </li>
 </ul>
 
 
 
 
 
 Who we are looking for
 
 
 
 At least five years as a PRO in Oman, ideally within a regulated financial services or international corporate environment. Comprehensive working knowledge of Omani immigration, labour, and corporate registration procedures. Established working relationships with the relevant ministries and authorities. Valid Omani driving licence. Fluent in Arabic; working English written and spoken.
 
 
 Familiarity with authority procedures in an international financial centre context and prior experience supporting an international workforce with diverse nationalities are both advantages.
 
 
 
 
 
 
 What this is
 
 
 
 This is a founding-team role at an institution that will employ an international workforce from the point of launch. The PRO function needs to be running without gaps from day one. If you have the procedural mastery and the established authority relationships to deliver that, this is worth a conversation.
 
 
 
 
</div>

Public Relations Officer

The HALO Foundation

<div>Position Type: Part-Time (20-25 hours/week)
Hourly: $17/hr 
Reports To: Jefferson City Director, Secondary Supervisor Operations Director
The Jefferson City Coordinator provides administrative, operational, volunteer, donor, and office support to ensure the efficient day-to-day functioning of HALO's Jefferson City programs. This position partners closely with the Jefferson City Director and Operations team to strengthen community engagement, steward donor and volunteer relationships, support program operations, and help create an environment where youth can heal, grow, and thrive.
By managing day-to-day operational and administrative responsibilities, the Coordinator enables the Jefferson City Director to focus on strategic leadership, fundraising, community partnerships, program development, and staff leadership. This role also helps strengthen organizational consistency by supporting streamlined operational processes and administrative standards across all HALO locations.
Administrative &amp; Office Operations<ul><li>
Serve as the primary front office contact for HALO Jefferson City operations.</li><li>
Answer phones, return voicemails, greet visitors, and direct inquiries appropriately.</li><li>
Coordinate and send thank-you acknowledgments for all donations received at the Jefferson City location, including in-kind donations.</li><li>
Manage office filing systems and maintain organized electronic and physical records.</li><li>
Collect, sort, and distribute incoming mail.</li><li>
Monitor and order office supplies and operational materials.</li><li>
Maintain organized Google Drive folders and shared documents.</li><li>
Assist with data entry and administrative projects as assigned.</li><li>
Organize credit card receipts and expense documentation to support accurate and timely monthly expense entry by the Jefferson City Director.</li><li>
Assist with facility readiness for tours, donors, volunteers, and community visitors, including preparing any materials for community presentations and tours.</li><li>
Coordinate facility, vehicle, and IT maintenance requests and operational needs.</li><li>
Assist with HALO Dashboard monthly data entry.</li></ul>
Donor Relations Support<ul><li>
Support donor acknowledgment processes, including thank-you letters, emails, and phone calls.</li></ul>
Volunteer &amp; Intern Coordination<ul><li>
Manage volunteer onboarding and engagement through Better Impact.</li><li>
Schedule volunteers and lead volunteer appreciation efforts.</li><li>
Support recruitment and coordination of interns.</li></ul>
Event Support<ul><li>
Lead the Jefferson City Silent Auction, coordinating pickups, packing items, and creating item descriptions for Qtego software upload.</li><li>
Assist with day-of event logistics for the Art Auction and all monthly Member events.</li><li>
Coordinate day-of volunteer support and follow-up communications.</li><li>
Lead follow-up post Art Auction.</li><li>
Support third-party fundraising events, as needed.</li></ul>
Human Resources &amp; Staff Support<ul><li>
Support staff and intern onboarding logistics and documentation by partnering with the People &amp; Culture Coordinator. Examples of specific onboarding tasks would include preparing for day of Orientations onsite, setting up keycard access, preparing a new workspace with a welcome sign, card and gift, giving a tour of the location and introducing to all team members.</li><li>
Support Paycom record management and staff compliance tracking by partnering with the People &amp; Culture Coordinator, as needed.</li><li>
Assist with state licensing documentation preparation and deadlines as requested.</li><li>
Partner with the People &amp; Culture Coordinator on culture-building initiatives for Jefferson City and Kansas City locations.</li></ul>
Program Operations Support<ul><li>
Manage and maintain meal opportunities through MealTrain.</li><li>
Manage and maintain the Amazon Registry to ensure it reflects current organizational needs.</li><li>
Support quarterly youth survey administration by sending program staff reminders about the survey timeline.</li><li>
Organize in-kind donations as they come in, keeping an accurate inventory of HALO pantry items, Membership swag and rewards, and materials needed to facilitate programs.</li><li>
In emergency situations or as-needed basis, provide staff ratio coverage when on shift, to allow Youth Advocates to focus on youth needs outside of the building.</li></ul>
Required<ul><li>
Associate degree or equivalent professional experience.</li><li>
Minimum one year of administrative, nonprofit, operations, or office management experience.</li><li>
Strong organizational and time management skills.</li><li>
Excellent written and verbal communication skills.</li><li>
Proficiency with Microsoft Office, Google Workspace, and database systems.</li><li>
Ability to manage multiple priorities while maintaining attention to detail.</li><li>
Valid driver's license and reliable transportation.</li></ul>
Preferred<ul><li>
Experience working in a nonprofit or mission-driven organization.</li><li>
Experience with volunteer coordination, donor stewardship, or community engagement.</li><li>
Experience with Slack, Asana, donor databases like DonorPerfect, CRM systems, or volunteer management software like Better Impact.</li><li>
Familiarity with trauma-informed practices and youth-serving organizations.</li><li>
Experience supporting fundraising events or donor stewardship activities.</li></ul>
Knowledge, Skills &amp; Abilities<ul><li>
Strong customer service and relationship-building skills.</li><li>
Professional and confidential handling of sensitive information.</li><li>
Excellent organizational and project coordination abilities.</li><li>
Ability to work independently and collaboratively.</li><li>
Strong attention to detail and follow-through.</li><li>
Comfortable interacting with donors, volunteers, community partners, and staff.</li><li>
Commitment to HALO's mission and values.</li></ul>
The ideal candidate is someone who:<ul><li>
Believes deeply in HALO's mission and the potential of every young person.</li><li>
Finds joy in serving others and creating positive experiences for donors, volunteers, staff, and youth.</li><li>
Takes initiative and enjoys helping systems run smoothly.</li><li>
Is highly organized while remaining flexible and adaptable.</li><li>
Understands that even small administrative tasks contribute to life-changing outcomes for youth.</li><li>
Leads with compassion, professionalism, and a servant-hearted attitude.</li></ul></div>

Jefferson City Coordinator

Benchmark School System, Westridge Campus Rawalpindi

Job Description: Admission Officer &amp; Public Relations Officer (PRO)Position: Admission Officer &amp; Public Relations Officer (PRO)Job SummaryThe Admission Officer &amp; PRO is responsible for managing the student admission process, maintaining positive relationships with prospective parents, and promoting the school's image through effective communication and community engagement.Key ResponsibilitiesAdmissions<ul><li>Handle admission inquiries from prospective parents and students.</li><li>Conduct campus tours and provide information about the school's programs and facilities.</li><li>Guide parents through the admission process and required documentation.</li><li>Process admission applications and maintain accurate student records.</li><li>Coordinate admission assessments, interviews, and enrollment procedures.</li><li>Follow up with prospective families to maximize admissions.</li><li>Prepare admission reports and maintain the admissions database.</li></ul>Public Relations (PRO)<ul><li>Build and maintain positive relationships with parents, community members, and external stakeholders.</li><li>Represent the school at educational events, exhibitions, and community outreach programs.</li><li>Coordinate marketing and promotional activities to increase student enrollment.</li><li>Manage the school's social media inquiries and respond professionally to public queries.</li><li>Assist in organizing school events, seminars, open houses, and orientation programs.</li><li>Develop partnerships with organizations, businesses, and educational institutions.</li><li>Ensure consistent communication that reflects the school's values and brand image.</li></ul>Qualifications<ul><li>Bachelor's degree in Business Administration, Marketing, Communications, Education, or a related field.</li><li>2&ndash;4 years of experience in admissions, customer relations, marketing, or public relations (preferably in the education sector).</li><li>Excellent verbal and written communication skills in English and Urdu.</li><li>Strong interpersonal, negotiation, and presentation skills.</li><li>Proficiency in Microsoft Office and CRM/student management systems.</li><li>Ability to work under pressure and meet admission targets.</li></ul>Skills &amp; Competencies<ul><li>Excellent customer service and relationship management.</li><li>Strong organizational and time management skills.</li><li>Professional appearance and positive attitude.</li><li>Marketing and promotional skills.</li><li>Problem-solving and conflict-resolution abilities.</li><li>Team player with the ability to work independently.</li></ul>Work Location: In person

Admission Officer/PRO

California State Polytechnic University Pomona

<div></div><div><div>Job no: 559330
 
Work type: Management (MPP), Staff
 
Location: Pomona
 
Categories: MPP, At-Will, Fundraising &amp; Alumni Relations, Full Time 
 
</div><div>Type of Appointment: Full-Time, At Will
Job Classification: Administrator II
Anticipated Hiring Range: $125,004-$135,000 annually (Commensurate with skills and qualifications)
Work Hours: Monday - Friday, 8am - 5pm, unless otherwise notified
Recruitment Closing Date: Open until filled
Priority Application Date: July 7, 2026 
THE DEPARTMENT:
 
 
The Division of University Advancement is one of five central divisions of the university whose primary purpose is to enhance the private support and knowledge of the university. This is accomplished by initiating programs, events, and activities that stimulate the involvement and interest of alumni, friends, parents, corporations, and foundations to develop relationships that will foster and stimulate giving to the university. The office of the Vice President of University Advancement oversees the offices of development, alumni and external relations, government and external affairs, advancement services, and annual giving. The division manages and operates the Cal Poly Pomona Philanthropic Foundation, which serves as the official entity to receive and manage all contributions to the University. Under the telework policy, it is understood that physical presence may be required on individual scheduled remote days based on the needs of the campus, division, department, or request of your HEERA Manager.
 
 
DUTIES AND RESPONSIBILITIES:
Fundraising and Major Gift Development
<ul><li>Serving as a Senior Director of Development work with the Executive Director of Development to jointly implement successful major gift development programs.</li>
<li>Help identify the resource needs of assigned colleges and create plans for meeting the needs with philanthropic fundraising.</li>
<li>Meet regularly with the Deans, the Executive Director of Development the Chief Development Officer, and the Vice President of University Advancement to identify and operationalize the development objectives and goals of both colleges.</li>
<li>Prepare for and undertake face-to-face solicitations and funding proposals; identify, screen, and cultivate prospects; nurture existing donors and supporters; and engage in stewardship activities that keep donors and friends informed, interested, and engaged in the activities of the University.</li>
<li>Collaborate with department chairs, faculty, coordinators, volunteers, advisory committees, and alumni focused on development to identify, cultivate, solicit and steward prospects and donors.</li>
<li>Maintain and constantly work to enhance an individual major gift prospect pool and actively cultivate and solicit prospects for major gifts to the university by presenting the goals and objectives of the funding needs in a manner which effectively informs and persuades others.</li>
<li>Work closely with divisional departments such as advancement services, alumni affairs, government relations, and strategic communications to optimize efforts and ensure effective donor experience.</li>
<li>Integrate development activities with university-wide advancement programs and assets, including Alumni Affairs, Public Affairs, Prospect Research, Gift Processing, Annual Fund activities, Planned Giving, university events, foundation and corporate outreach, and the like.</li>
<li>Work as a team with other college staff focused on development objectives.</li>
<li>Coordinate with university prospect management system to ensure effective coordination with fundraising professionals, soliciting and cultivating support for assigned colleges and programs.</li>
<li>Plan, implement, and successfully engage in personal face-to-face prospect calls.</li>
<li>Conduct at least two personal, face-to-face visits per week.</li>
<li>Undertake off-campus travel to meet with prospects and donors as part of a strategic plan of development for prospective and current donors. Participate in capital campaigns, endowment development, grant writing and management, events and sponsorships, and special fundraising spritzes.</li>
<li>Segment fundraising activities to determine various naming and recognition opportunities.</li>
<li>Routinely document donor and prospect contact in the CRM system.</li>
<li>Utilize the fundraising dashboard and insights to identify opportunities to strengthen relationships and capitalize on fundraising opportunities. Follow guidelines for data entry and collection.</li>
<li>Provide fundraising support for executive level donor societies. Work to promote donor interests, volunteerism, and involvement.</li>
<li>Work with administration, faculty, and staff to identify project resource requirements and undertake individual prospect, corporate, and foundation searches and profiles to find potential support sources and then to pursue those sources in a timely, strategic, and professional manner.</li>
<li>Working with the Executive Director of Development, identify, prepare, and implement advancement training for faculty and staff in Agriculture as well as other assigned colleges and opportunities.</li>
<li>The SDOD will work with the assigned staff regarding fundraising messaging for communication materials (e.g., web, social media, newsletters, etc.).</li>
</ul>University Advancement and Campus-Wide Participation
<ul><li>The SDOD is a vital member of the University Advancement team.</li>
<li>As a development professional, the SDOD will work with advancement colleagues to envision campus-wide development goals, initiatives, events, campaigns, and protocols.</li>
<li>Attend advisory meetings, cultivation events, university receptions, and advancement activities for the purposes of representing university and/or college advancement and development initiatives and needs.</li>
<li>Constantly evaluate the efficacy and effectiveness of various development strategies and activities and recommend refinements and new advancement ventures as needed.</li>
<li>Work with the central development staff to refer individuals to the annual giving office; identify planned giving opportunities; collaborate with the divisional corporate grant specialist; and work with other development personnel to ensure that the needs of university supporters are addressed in a seamless and immediate manner.</li>
<li>Assist with general university donor cultivation, solicitations, and stewardship. In this regard, the SOOD will actively participate with the university advancement team to attract additional campus support important for all colleges, schools and programs, such as support for scholarships, technology acquisition, capacity-building, marketing and outreach, and support for areas of greatest need.</li>
<li>Continually adhere to the latest valuation, recording, and reporting guidelines of the division, campus, the California State University, IRS, and adopt Council for the Advancement and Support of Education (CASE) standards.</li>
<li>Other duties as identified and assigned</li></ul> 
QUALIFICATIONS:
<ul><li>Bachelor's Degree - from an accredited university.</li>
<li>Valid California Driver's License and required insurance.</li>
<li>Minimum of seven years of progressive experience in major gifts fundraising, or equivalent business development experience, with a demonstrated record of increasing responsibility and consistent success in securing philanthropic/financial support at the major and principal gift levels, preferably within a higher education or similarly complex environment. Demonstrated participation in a development/advancement organization (CASE, APRA, NSFRE, AFA, etc.) and</li>
<li>Excellent oral and written communication skills required relating well and communicating effectively with a variety of constituents, including high-profile leaders. Ability to establish and maintain effective working relationships, on and off campus, serving in a leader role, and a liaison /representative of the College, Division, and the university. Must demonstrate accepted business and professional etiquette in all dealings with constituents and colleagues. Demonstrated success in donor cultivation and asks, and in preparing and submitting support proposals. Understanding of gift processing, valuation, and acknowledgement requirements. Must be able to successfully engage in personal face-to-face calling on prospects. Understanding of types of gifts (planned, current, endowment, restricted, estate, etc.). Understanding of ways to give (cash, gifts-in-kind, grants, awards, instruments, etc.). Ability to work evenings and weekends for cultivation meetings, events, and activities. Understands and reflects the highest standards of professional conduct and integrity.</li> 
</ul> 
PREFERRED QUALIFICATIONS:
<ul><li>Advanced degree preferred.</li>
<li>Familiarity with contemporary state and national issues and trends related to Liberal Arts, Social Sciences and Educational Studies.</li>
<li>Experience working in a higher education or non-profit setting preferred.</li>
<li>Demonstrated participation in development/advancement organizations such as CASE, APRA, NSFRE, and AFP.</li>
<li>Certified Fund Raising Executive (CFRE) credential preferred.</li></ul> 
 
Out of State Work
 
 
The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU&rsquo;s mission is to prepare educated, responsible individuals to contribute to California&rsquo;s schools, economy, culture, and future. As an agency of the State of California, the CSU&rsquo;s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to the California State University Out-of-State Employment Policy.
 
 
Background Check
 
 
Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate&rsquo;s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to the California State University Background Check Policy.
 
 
Education Code 89521 Requirements
 
 
Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant&rsquo;s current and/or former employers to the CSU concerning any substantiated allegations of misconduct. 
 
 
CSU Classification Salary Range
 
 
This position is part of the Management Personnel Plan unit M80. The CSU Classification Standards for this position are located on the CSU Classification Standards website. The CSU Salary Schedule is located on the CSU Salary Schedule website. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position. 
 
 
Employment Eligibility Verification
 
 
Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go the I-9 Acceptable Documents website. 
 
 
University Driving Requirement
 
 
Positions that require driving for university business by using a personal or state vehicle must comply with the Authorized University Driver Policy. Driving records are monitored and evaluated by the Risk Management Department. The Risk Management Department evaluates a good driving report based on the following criteria. The driver must: 1. Have a valid California or other State Driver&rsquo;s license. 2. Have no more than 3 motor vehicle violations or been the cause of 3 accidents in a 12-month period (or any combination of 3 thereof) 3. Not have more than 3 DMV Points, if their license is Class C or, 4. Not have more than 5 DMV Points, if their license is Class A, B, or C with endorsements. For more information, go to the Authorized University Driver Policy. 
 
 
Conflict of Interest
 
 
This position is a &ldquo;designated position&rdquo; in the California State University&rsquo;s Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to the Conflict of Interest policy. 
 
 
Outside Employment Disclosure
 
 
Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager&rsquo;s request. For more information, go to the Outside Employment Disclosure policy. 
 
 
Child Abuse/Neglect Reporting Act (CANRA)
 
 
The person holding this position is considered a &ldquo;mandated reporter&rdquo; under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Read more at the California Child Abuse and Neglect Reporting Act policy. 
 
 
Security &amp; Fire Safety
 
 
In compliance with state and federal crime awareness and campus security legislation, including the Jeanne Clery Campus Safety Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona&rsquo;s Annual Security Report and Annual Fire Safety Report are available for viewing at Cal Poly Pomona&rsquo;s Annual Security Report and Cal Poly Pomona&rsquo;s Annual Fire Safety Report. 
 
 
Pay Transparency Nondiscrimination
 
 
As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster. 
 
 
Reasonable Accommodation
 
 
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. For more information, go to Employment Notices. 
 
 
Equal Employment Opportunity
 
 
Consistent with California law and federal civil rights laws, Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Pomona complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California&rsquo;s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU&rsquo;s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.
 
 
As a federal contractor, Cal Poly Pomona complies with the Vietnam Era Veterans&rsquo; Readjustment Assistance Act (VEVRAA) and requests priority referral of protected veterans for our job openings. 
 
 
Other Notices 
</div><div></div>Advertised: June 23, 2026 (9:00 AM) Pacific Daylight Time
 
Applications close: Open Until Filled</div>

Senior Director of Development, College of Agriculture

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