Las Meninas Salon

Responsibilities<ul><li>Join strategic decisions; track actions.</li><li>Build weekly MI/KPI reports &amp; simple dashboards.</li><li>Plan + execute marketing (calendar, posts/ads/DMs); track ROI.</li><li>Support finance: expenses/invoices; assist VAT/tax filings.</li><li>Drive growth plan tasks across teams; chase deadlines.</li><li>PA support: owner&rsquo;s calendar, WhatsApp/email, docs.</li></ul>Requirements<ul><li>Excel/Google Sheets, Google Workspace; basic accounting.</li><li>Social/ads tools (Meta/TikTok), Canva a plus.</li><li>Ultra-organized, discreet, fast; fluent English.</li><li>Flexible hours/weekends.</li></ul>Job Type: Full-timePay: From AED2,500.00 per month

Management Intern & EA

TXM Solutions

<div>
 
 
 Position Overview
 
 
 
 The Executive Assistant (EA) to the CEO provides high-level administrative and organisational support to ensure the smooth and efficient management of the CEO&rsquo;s office and Hospitality Team. Acting as a trusted gatekeeper, liaison, and strategic support partner, the EA manages schedules, communications, and priorities with the utmost professionalism, discretion, and efficiency.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Administrative Support
 
 
 <ul>
 <li>
 Manage and maintain the CEO&rsquo;s calendar, including scheduling meetings, appointments, and both domestic and international travel arrangements.
 </li>
 <li>
 Prepare briefing documents, reports, presentations, and correspondence on behalf of the CEO.
 </li>
 <li>
 Organise and coordinate internal and external meetings, including logistics, agendas, and minutes.
 </li>
 <li>
 Handle confidential documents and sensitive information with discretion.
 </li>
 </ul>
 
 
 
 
 
 Communication &amp; Liaison
 
 
 <ul>
 <li>
 Serve as the primary point of contact between the CEO and internal/external stakeholders.
 </li>
 <li>
 Screen and manage incoming calls, emails, and correspondence.
 </li>
 <li>
 Draft, review, and edit official communications and documents as required.
 </li>
 </ul>
 
 
 
 
 
 Project Coordination
 
 
 <ul>
 <li>
 Assist with planning and execution of key corporate initiatives and strategic projects.
 </li>
 <li>
 Track deliverables, follow up on decisions, and ensure timely completion of tasks.
 </li>
 <li>
 Conduct research and compile data for the CEO&rsquo;s use.
 </li>
 </ul>
 
 
 
 
 
 Office Management
 
 
 <ul>
 <li>
 Oversee the day-to-day operations related to the CEO&rsquo;s office.
 </li>
 <li>
 Liaise with HR, Legal, Finance, and external consultants to support business priorities.
 </li>
 </ul>
 
 
 
 
 
 Event &amp; Travel Management
 
 
 <ul>
 <li>
 Plan and manage complex travel itineraries, including visa arrangements, accommodation, transportation, and expense reconciliation.
 </li>
 <li>
 Organise and coordinate high-profile meetings, events, and corporate hospitality engagements.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field.
 </li>
 <li>
 3&ndash;5 years of proven experience in an Executive Assistant or senior-level administrative role, preferably within the UAE or GCC region.
 </li>
 <li>
 Exceptional written and verbal communication skills in English.
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite and modern productivity tools.
 </li>
 <li>
 Strong organisational, multitasking, and time-management skills.
 </li>
 <li>
 High degree of discretion and confidentiality in handling sensitive matters.
 </li>
 <li>
 Professional demeanour with the ability to thrive in a fast-paced environment and work independently
 </li>
 </ul>
 
 
</div>

Executive Assistant to Chief Executive Officer

TLM International FZE

<div>We're looking for a resourceful, detail-obsessed, and street-smart Exec Assistant who can wear multiple hats - from arranging meetings and negotiating with vendors, to planning the director&rsquo;s vacation calendar and reorganizing the office stationary budget.
You&rsquo;ll work directly with a director of a group of companies, supporting day-to-day work tasks, high-priority projects, and unexpected fires. If you&rsquo;re the type who thinks three steps ahead, never misses a comma, and thrives in chaos, this is the role for you.
Key Responsibilities<ul><li>
Lead a wide-range of operational one-off projects end-to-end (e.g., soundproofing vendor sourcing, negotiations with contractors for renovations).</li><li>
Draft responses and coordinate follow-ups; eventually support with inbox and communication.</li><li>
Handle personal and business logistics (visas, appointments, bank tasks, etc.).</li><li>
Submit compliance paperwork and government documents with accuracy and timeliness.</li><li>
Track and analyze petty cash, kitchen, and stationery budgets; suggest improvements.</li><li>
Assist in planning the Director&rsquo;s daily, weekly and monthly priorities.</li><li>
Managing day to day calendar.</li><li>
Arrange high-value meetings, chase vendors, and drive follow-through.</li><li>
Scope and manage design and office improvement projects within set budgets.</li><li>
Provide trusted support on personal tasks like research or scheduling for family needs.</li><li>
Confidently handle cold outreach, follow-ups, and calls to external stakeholders.</li><li>
Provide temporary support in coordination roles or reception during staff absences.</li></ul><h2 class="jobSectionHeader">
Qualifications</h2><ul><li>
2&ndash;5 years of relevant experience in a multi-functional support or EA role.</li><li>
Excellent written and spoken English.</li><li>
Strong research, communication, and negotiation skills.</li><li>
Proficient with Google Sheets, Docs, Gmail, and general tech tools.</li><li>
Self-driven with a proactive, problem-solving mindset.</li><li>
Highly organized and able to manage multiple tasks without dropping the ball.</li><li>
Strong attention to detail, accuracy, and confidentialit.</li><li>
Good judgment and initiative in ambiguous situations.</li><li>
Bonus: Experience handling UAE government and compliance paperwork.</li></ul><h2 class="jobSectionHeader">
Additional Information</h2></div>

Personal Assistant

SummaryThis is not your average assistant role.We're looking for a resourceful, detail-obsessed, and street-smart Personal Assistant who can wear multiple hats - from arranging meetings and negotiating with vendors, to planning the director&rsquo;s vacation calendar and reorganizing the office stationary budget.You&rsquo;ll work directly with a director of a group of companies, supporting day-to-day work tasks, high-priority projects, and unexpected fires. If you&rsquo;re the type who thinks three steps ahead, never misses a comma, and thrives in chaos, this is the role for you.ResponsibilitiesKey Responsibilities<ul><li>Lead a wide-range of operational one-off projects end-to-end (e.g., soundproofing vendor sourcing, negotiations with contractors for renovations)</li><li>Draft responses and coordinate follow-ups; eventually support with inbox and communication</li><li>Handle personal and business logistics (visas, appointments, bank tasks, etc.)</li><li>Submit compliance paperwork and government documents with accuracy and timeliness</li><li>Track and analyze petty cash, kitchen, and stationery budgets; suggest improvements</li><li>Assist in planning the Director&rsquo;s daily, weekly and monthly priorities</li><li>Arrange high-value meetings, chase vendors, and drive follow-through</li><li>Scope and manage design and office improvement projects within set budgets</li><li>Provide trusted support on personal tasks like research or scheduling for family needs</li><li>Confidently handle cold outreach, follow-ups, and calls to external stakeholders</li><li>Provide temporary support in coordination roles or reception during staff absences</li></ul>Qualifications<ul><li>2&ndash;5 years of relevant experience in a multi-functional support or EA/PA role</li><li>Excellent written and spoken English</li><li>Strong research, communication, and negotiation skills</li><li>Proficient with Google Sheets, Docs, Gmail, and general tech tools</li><li>Self-driven with a proactive, problem-solving mindset</li><li>Highly organized and able to manage multiple tasks without dropping the ball</li><li>Strong attention to detail, accuracy, and confidentiality</li><li>Good judgment and initiative in ambiguous situations</li><li>Bonus: Experience handling UAE government and compliance paperwork</li></ul>Job Type: Full-timePay: AED6,000.00 - AED7,000.00 per monthExperience:<ul><li>Executive Assistant: 2 years (Required)</li></ul>Language:<ul><li>Hindi (Required)</li></ul>

Personal Assistant/Secretary

<div>
 
 At EY, we&rsquo;re all in to shape your future with confidence.
 
 
 
 
 We&rsquo;ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.
 
 
 
 
 Join EY and help to build a better working world
 
 
 
 As part of our Core Business Services (CBS) team you will support the important business enablement functions that keep our organization running strong. As a CBS professional, you will work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY&rsquo;s growth and profitability.
 
 
 You have the opportunity to develop your career through a broad scope of engagements, mentoring and formal learning. That&rsquo;s how we develop outstanding leaders who team to deliver on our promises to all our stakeholders, and in so doing, play a critical role in building a better working world for our people, for our clients and for our communities. Sounds interesting? Well, this is just the beginning. Because whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.
 
 
 
 The Opportunity
 
 
 
 As an executive assistant, you&rsquo;ll develop your skills by providing support services to some of MENA&rsquo;s largest organizations. Your experience in business communication will help you to build effective relationships with important stakeholders and senior leaders. You&rsquo;ll have autonomy and clear responsibilities, working in our friendly, collaborative environment. Your talents will be respected, and you&rsquo;ll be supported in developing the career path you choose.
 
 
 
 Your Key Responsibilities
 
 
 
 <ul>
 <li>
 Provide high level support to a small group of Partners and Executives
 </li>
 <li>
 Organize and manage comprehensive diaries, travel and accommodation
 </li>
 <li>
 Screening emails, responding and/or actioning as required
 </li>
 <li>
 Prepare expense claims and timesheets on a weekly basis
 </li>
 <li>
 Screen phone calls and messages, and follow-up actions, referring to the relevant team member when appropriate
 </li>
 <li>
 Prepare and revise documents including presentations, emails, reports, agendas and papers
 </li>
 <li>
 Coordinate client events, internal and external, as required within MENA
 
 
 </li>
 </ul>
 
 Skills And Attributes For Success
 
 
 
 <ul>
 <li>
 Proficiency in Microsoft Office Suite.
 </li>
 <li>
 Communication Skills: Excellent verbal and written communication skills to interact with clients and team members effectively.
 </li>
 <li>
 Problem-Solving Abilities: Strong analytical and problem-solving skills to address issues and concerns.
 </li>
 <li>
 Attention to Detail: Ability to manage multiple tasks and maintain a high level of accuracy in all work.
 </li>
 <li>
 Organizational Skills: Strong organizational and time-management skills to handle a high volume of tasks efficiently.
 </li>
 <li>
 Customer-oriented: A client-focused approach to ensure client satisfaction and build long-term relationships.
 </li>
 <li>
 Teamwork: Ability to work collaboratively in a team environment.
 
 
 </li>
 </ul>
 
 To qualify for the role, you must have
 
 
 
 <ul>
 <li>
 A minimum of one to two years of EA experience in the secretarial field, preferably within Big 4 firms or global companies.
 </li>
 <li>
 A degree in Business Administration, Marketing, Communication, or a related field is preferred.
 
 
 </li>
 </ul>
 
 What We Look For
 
 
 
 Highly motivated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads in a rapidly changing industry. An effective communicator, you&rsquo;ll be a confident team player that collaborates with people from various teams while looking to develop your career in a dynamic organization. We are interested in entrepreneurs who have the confidence to develop and promote a brand-new strategic vision both internally and externally. You will be business savvy with a passion for innovation as well as the motivation to create your own EY journey.
 
 
 
 What We Offer
 
 
 
 We offer a competitive compensation package where you&rsquo;ll be rewarded based on performance and recognized for the value you bring to our business. Plus, we offer:
 
 
 <ul>
 <li>
 Continuous learning: You&rsquo;ll develop the mindset and skills to navigate whatever comes next.
 </li>
 <li>
 Success as defined by you: We&rsquo;ll provide the tools and flexibility, so you can make a meaningful impact, your way.
 </li>
 <li>
 Transformative leadership: We&rsquo;ll give you the insights, coaching and confidence to be the leader the world needs.
 </li>
 <li>
 Diverse and inclusive culture: You&rsquo;ll be embraced for who you are and empowered to use your voice to help others find theirs.
 
 
 </li>
 </ul>
 If you can demonstrate that you meet the criteria above, please contact us as soon as possible.
 
 
 The exceptional EY experience. It&rsquo;s yours to build.
 
 
 
 EY | Building a better working world
 
 
 
 EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.
 
 
 Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.
 
 
 Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.
</div>

Executive Secretary- Business Support - Dubai (National Talent)

Howden

<div>
 
 The Executive Assistant (EA) will provide high-level administrative support to the Regional CEO, as well as potentially other C-suite executives as required, ensuring efficient day-to-day operations, effective time management, and seamless coordination across business activities. The role requires a high level of discretion, initiative, and professionalism, acting as a key point of contact between the executive team and internal/external stakeholders.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Manage and maintain the CEO&rsquo;s calendar, ensuring efficient scheduling of meetings, calls, and travel.
 </li>
 <li>
 Prepare briefing notes, agendas, presentations, and reports for internal and external meetings.
 </li>
 <li>
 Coordinate complex travel arrangements, including regional and international trips, visas, and itineraries.
 </li>
 <li>
 Handle confidential information with discretion and maintain the highest level of professionalism.
 </li>
 </ul>
 
 
 
 
 
 Strategic &amp; Operational Support
 
 
 <ul>
 <li>
 Support the CEO in monitoring and following up on strategic initiatives, ensuring deadlines and deliverables are met.
 </li>
 <li>
 Conduct background research, analyze information, and provide executive summaries to aid decision-making.
 </li>
 <li>
 Coordinate with regional leadership teams to ensure alignment with CEO priorities.
 </li>
 </ul>
 
 
 
 
 
 Communication &amp; Stakeholder Management
 
 
 <ul>
 <li>
 Liaise between the CEO and internal/external stakeholders (partners, clients, and employees).
 </li>
 <li>
 Support the CEO in managing stakeholder relationships across different countries in the region.
 </li>
 <li>
 Coordinate and prepare for regional leadership conferences, townhalls, and client events.
 </li>
 </ul>
 
 
 
 
 
 Office &amp; Team Coordination
 
 
 <ul>
 <li>
 Oversee administrative support within the CEO&rsquo;s office to ensure smooth operations.
 </li>
 <li>
 Manage expense reports, approvals, and budgets related to the CEO&rsquo;s office.
 </li>
 </ul>
 
 
 
 
 
 Special Projects
 
 
 <ul>
 <li>
 Take ownership of ad-hoc projects as delegated by the CEO, often involving cross-functional coordination.
 </li>
 <li>
 Provide analytical support for strategic initiatives, market reviews, or business cases, where necessary.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Minimum 5 years&rsquo; experience in an executive assistant or senior administrative role, ideally within the insurance sector
 </li>
 <li>
 Experience supporting C-suite or senior executives in a fast-paced, international environment.
 </li>
 <li>
 Bachelor's degree or equivalent experience
 </li>
 <li>
 Proficient in Microsoft Office suite
 </li>
 <li>
 Experience in managing multiple priorities, administrative coordination, and logistics
 </li>
 <li>
 Well-organized, detail-oriented, ability to multi-task with great follow-up skills
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 </ul>
 
 
 
 
 
 What do we offer in return?
 
 
 
 A career that you define, supported by a strong commitment to technical and soft skills training.
 
 
 We offer a comprehensive package of rewards and benefits - including great medical insurance, competitive salary, and more.
 
 
 We provide a workplace where everyone has a voice, where volunteering in the community is part of the day job, and where everyone is encouraged to play a part towards our sustainability goals. We want people who want to make a difference - not just in the workplace, but in the industry and in the wider community.
 
 
 
 
 
 
 Our culture: People First
 
 
 
 Our core values dictate how we live and work. We are a group with independence and people at its heart and we are a home for talent with a unique culture: the biggest small company in the world.
 
 
 The focus on being a People First business has always been at the very heart of the Group; Our vision was to create an independent business with a unique culture and one that would survive and thrive as a business controlled by the people working for it. And finding the most talented and entrepreneurial people to join the Group has been and will continue to be key.
 
 
 
 
 
 
 Diversity &amp; Inclusion
 
 
 
 At HOWDEN we consider our people our chief competitive advantage and as such we treat colleagues, candidates, clients, and business partners with equality, fairness and respect, regardless of their age, disability, race, religion or belief, gender, marital status or family circumstances.
 
 
 
</div>

Executive Assistant

MILELE

Role SummaryMilele is scaling from a fast-growing trading business to a disciplined, systems-led organization with Fortune-500 ambition. The Executive Assistant (EA) to the CEO is the force-multiplier for the chief executive owning the CEOs time, priorities, and information flow; creating visibility and cadence; and ensuring follow-through on critical decisions.Key Responsibilities1) Time &amp; Prioritization<ul><li>Own the CEOs calendar, travel, and daily agenda; protect focus time.</li><li>Apply time ROI triage, anti-meeting rules, and escalation protocols.</li><li>Ensure pre-reads, decision memos, and options are ready for each meeting.</li><li>Prepare meeting briefs with objectives, context, risks, and talking points.</li><li>Capture decisions/actions in real time; ensure follow-up completion.</li></ul>2) Operating Cadence &amp; Program Management<ul><li>Run WBR/MBR/QBR with agendas, scorecards, and concise narratives highlighting deltas, risks, and asks.</li><li>Track company-wide strategic initiatives (owners, dates, risks); escalate blockers early.</li></ul>3) Communications &amp; Stakeholder Management<ul><li>Draft internal/external communications on behalf of the CEO (emails, memos, speeches, LinkedIn).</li><li>Prepare board and investor materials; manage logistics and minutes with discretion.</li><li>Represent CEO with investors, suppliers, and public officials.</li><li>Synthesize ambiguity into 1-page briefs using Pyramid Principle / MECE.</li><li>Maintain live Decisions &amp; Actions Log; ensure downstream alignment.</li><li>Apply professional gatekeeping with judgment and tact.</li></ul>4) Information, Documents &amp; Knowledge Management<ul><li>Maintain a single source of truth for CEO files, briefs, and templates (Teams/SharePoint).</li><li>Standardize and enforce document templates and hygiene.</li><li>Manage access control, auditability, and confidentiality.</li></ul>5) Travel, Events &amp; Logistics<ul><li>Plan complex international travel with cost/risk controls.</li><li>Organize leadership offsites, VIP visits, and high-stakes meetings end-to-end.</li><li>Provide limited personal support to ensure seamless execution.</li></ul>6) Automation &amp; Tools (AI First)<ul><li>Use Microsoft 365, Teams, Power Automate for workflow orchestration.</li><li>Leverage generative AI (ChatGPT, Claude, Gemini) for summarization, drafting, and research.</li><li>Build basic dashboards in Excel/Power BI.</li></ul>Professional Standards<ul><li>Availability: On-call across time zones; quick response (15 min working hours, 60 min after hours).</li><li>Quality: Zero-defect mindset; double-check all names/numbers; cite sources.</li><li>Writing: Concise, decision-oriented, executive summaries first; bullet points preferred.</li><li>Professional Presence: Calm under pressure; respectful challenge when needed.</li><li>Client Service: Anticipatory, discreet, proactive.</li><li>Work Ethic: Comfortable with extended hours, as in elite consulting/IB environments.</li><li>Compliance: DA signed, background checks cleared, anti-bribery and data privacy adherence.</li></ul>Qualifications What Were Looking ForEducation:<ul><li>Bachelors degree required (Business, Communications, Operations, or related).</li><li>Masters/MBA preferred.</li></ul>Experience:<ul><li>6+ years supporting C-suite/founders in high-growth or multi-country organizations.</li><li>Demonstrated success implementing executive cadences (OKRs, WBR/MBR, board packs).</li><li>Proven experience working directly with a UHNWI CEO/Chairman/Founder in a fast-paced, high-stakes environment.</li></ul>Technical Skills:<ul><li>Advanced Microsoft 365: Outlook, Teams, SharePoint, Excel (pivots/lookups), PowerPoint.</li><li>Comfortable with workflow tools and dashboards.</li><li>Strong document control and knowledge management habits.</li></ul>Communication &amp; Leadership:<ul><li>Exceptional writing and synthesis skills.</li><li>High EQ, mature judgment, impeccable discretion.</li><li>Systems thinker focused on leverage and time savings.</li></ul>Languages:<ul><li>Excellent spoken/written English required.</li></ul>Nice to Have (Differentiators)<ul><li>Certifications: CAP (IAAP), PMP (PMI), or equivalent.</li><li>Experience in fundraising, investor relations, or board governance.</li></ul>Cultural Fit &amp; MindsetThis role is not for everyone. You will be working directly with a UHNWI CEO/Founderin ahigh-stakes, high-velocity environment where expectations are on par with elite consulting, investment banking, and global leadership offices.The right candidate will:<ul><li>Thrive under pressure and maintain composure even when timelines are tight and stakes are high.</li><li>Be solution-oriented, anticipating problems before they arise and proposing clear options with pros/cons.</li><li>Operate with total discretion confidentiality is non-negotiable.</li><li>Embrace direct, concise communication and welcome respectful challenge to achieve the best outcome.</li><li>Show extreme ownership if its yours, its done to the highest standard without handholding.</li><li>Adapt quickly to changing priorities, time zones, and last-minute shifts in the CEOs schedule.</li><li>Possess a service mindset without being subservient proactively supporting while protecting priorities.</li><li>Maintain high personal standards in appearance, professionalism, and ethics at all times.</li></ul>If you're looking for a comfortable, predictable 9-to-5 job, this is not the role for you. If you want to operate at the highest level, create massive leverage for a top CEO, and be trusted with sensitive, business-critical matters, we want to hear from you.Job Type: Full-timeApplication Question(s):<ul><li>What are your salary expectations?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Executive Assistant: 6 years (Required)</li></ul>

Executive Assistant to CEO

Explore 12+ Ea in Dubai this September. Find roles across top companies and apply now to boost your career.