Knightsbridge Recruitment - Angela Mortimer Plc Group

Are you an organised, proactive, and detail-driven EA/Administrator who loves creating order from chaos? This is a rare opportunity to join a thriving boutique high-end contractor that specialises in residential projects across Wimbledon, Chelsea, Kensington, Notting Hill and more.This is not your typical corporate environment. You'll be joining a small, close-knit team where everyone supports each other, and no two days are the same. The business is growing fast, and the CEO needs a true right-hand partner to take control of his admin, streamline processes, and give him the space to focus on driving the company forward.What you'll be doing<ul><li>Acting as gatekeeper and protecting the CEO's time</li><li>Managing a busy, ever-changing diary and inbox</li><li>Setting up and modernising systems (HR, operations, efficiencies)</li><li>Being the first point of contact for clients and partners</li><li>Representing the CEO in meetings</li><li>Coordinating recruitment and onboarding for new hires</li><li>Liaising with third-party suppliers</li><li>Supporting with occasional personal admin and diary tasks</li></ul>What we're looking for<ul><li>5+ years of EA/admin/ops/HR experience</li><li>A confident, resourceful organiser with exceptional attention to detail</li><li>Sense of humour!</li><li>Process-driven, IT-savvy (advanced in Word, Excel, PowerPoint) and highly numerate</li><li>A proactive problem solver with common sense and initiative</li><li>Interest in property, interiors, or architecture</li><li>Comfortable working in a small, fast-paced business where you'll wear many hats</li><li>MUST be able to drive - the office is best accessed by car</li></ul>Why this role?<ul><li>Make it your own - the CEO has never had an EA before, so you'll have the chance to set up systems and processes from scratch.</li><li>Real impact - your work will directly free up the CEO's time to focus on growth. Flexibility - while you'll be office-based, hours can flex around life commitments</li><li>Collaborative culture - a small, family-feel environment where your voice matters.</li><li>Exciting sector - immerse yourself in beautiful property, design, and interiors projects.</li></ul>If you are process-driven, solutions-oriented, down to earth, driven and skilled at juggling multiple competing priorities seamlessly - apply now!If you are process-driven, solutions-oriented, down to earth, driven and skilled at juggling multiple competing priorities seamlessly - apply now!<img src="https://www.jobg8.com/Tracking.aspx?18diDXqRkcXJrWY6X3VOZFmZuJgR0%2fiGo" width="0" height="0" />

EA to CEO - Prime Property Construction

Capgemini Engineering

<div>At Capgemini Engineering, the world leader in engineering services, we bring together a global team of engineers, scientists, and architects to help the world&rsquo;s most innovative companies unleash their potential. From autonomous cars to life-saving robots, our digital and software technology experts think outside the box as they provide unique R&amp;D and engineering services across all industries. Join us for a career full of opportunities. Where you can make a difference. Where no two days are the same.
<div><div><div><h2 class="jobSectionHeader">Your Role
</h2></div><div><ul><li>Develop and maintain T4EA integrations between Teamcenter and enterprise systems (e.g., SAP, Oracle, Polarion).
</li><li>Customize Teamcenter using ITK, SOA, BMIDE, AWC, and Rich Client plugins.
</li><li>Implement and manage workflow handlers, SOA services, and custom extensions.
</li><li>Create and maintain technical documentation for integrations and reports.
</li></ul></div></div><div><div><h2 class="jobSectionHeader">Your Profile
</h2></div><div><ul><li>Strong experience with Teamcenter PLM and T4EA integration development.
</li><li>Proficiency in C, C++, Java, XML, XSLT, JavaScript, Angular, and TCL scripting.
</li><li>Hands-on experience with BMIDE, Active Workspace, and Teamcenter deployment on AWS/Azure/GCP.
</li><li>Familiarity with MCAD/ECAD integration, ERP systems, and data schema for Part, BOM, and Change Management.
</li><li>Experience with DevOps tools (SVN, JIRA, Confluence) and Agile project delivery.
</li></ul></div></div></div>Capgemini is a global business and technology transformation partner, helping organizations to accelerate their dual transition to a digital and sustainable world, while creating tangible impact for enterprises and society. It is a responsible and diverse group of 340,000 team members in more than 50 countries. With its strong over 55-year heritage, Capgemini is trusted by its clients to unlock the value of technology to address the entire breadth of their business needs. It delivers end-to-end services and solutions leveraging strengths from strategy and design to engineering, all fueled by its market leading capabilities in AI, generative AI, cloud and data, combined with its deep industry expertise and partner ecosystem.</div>

T4EA developer

Lyallpur Emporium

<ul><li>only for female candidate</li><li>Administrative Support:</li><li>Manage the Director&rsquo;s calendar, appointments, and meetings.</li><li>Prepare agendas, meeting notes, and follow-up on action items.</li><li>Handle correspondence, emails, and phone calls on behalf of the Director.</li><li>Coordination &amp; Communication:</li><li>Act as a liaison between the Director, HODs, employees, and external stakeholders.</li><li>Coordinate inter-departmental communication and ensure smooth flow of information.</li><li>Assist in organizing company events, board meetings, and employee programs.</li><li>Documentation &amp; Reporting:</li><li>Maintain confidential records and documents.</li><li>Prepare reports, presentations, and spreadsheets as required by the Director.</li><li>Monitor key operational metrics and assist in reporting to senior management.</li><li>Project Assistance:</li><li>Support the Director in ongoing projects, including timelines, deliverables, and coordination with teams.</li><li>Assist in policy documentation, HR matters, and operational process improvements.</li><li>Other Responsibilities:</li><li>Handle confidential information with integrity.</li><li>Support the Director in personal administrative tasks when required.</li><li>Perform any other task as delegated by the Director.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>Proven experience as an Executive Assistant or similar role.</li><li>Excellent communication, organizational, and multitasking skills.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Ability to handle confidential information with discretion.</li><li>Knowledge of manufacturing operations is a plus.</li></ul>Job Type: Full-timePay: &#8377;25,000.00 - &#8377;35,000.00 per monthWork Location: In person

EA to Director

Xperience Realty

Xperience Realty is hiring a high-calibre Executive Assistant to support one of their real estate agents in Dubai. This is an operator-first role that blends top-level admin, client relationship management, digital marketing support (social + SEO), and light web/backend ownership, the EA will be the agent&rsquo;s right hand across operations, marketing and lead generation.1) Summary of experience&#9679; 3+ years of experience as an Executive Assistant, Personal Assistant, Operations Coordinator or similar, ideally supporting C-suite or high-net-worth professionals.&#9679; Preferably 2+ years in real estate, proptech, luxury services, brokerage, or a marketing/agency environment.&#9679; Demonstrable social media + content experience (running channels, content calendars, copywriting) and SEO exposure (on-page, analytics, basic keyword work).&#9679; The ideal candidate brings hands-on web familiarity and is confident navigating the backend of websites and ensuring everything runs smoothly from a performance and SEO standpoint.&#9679; Proven use of CRMs (HubSpot, Pipedrive, Salesforce or similar), scheduling tools, and automation platforms.&#9679; Fluent English is required; Arabic, Mandarin and/or other languages are a strong advantage.2) What to expect :-&#9679; This is high-pace, high-touch: you&rsquo;ll juggle calendar triage for your real estate agent, coordinate with HNW clients, last-minute site visits, urgent marketing campaigns, and inbound lead triage, often outside standard 9&ndash;5.You are both operator and strategist: execute day-to-day admin flawlessly, and also proactively propose/implement content and lead-gen improvements.&#9679; Discretion is non-negotiable. You&rsquo;ll handle confidential documents, client details, and sensitive negotiations.&#9679; Expect a broad remit, from booking international travel and preparing investor packs to publishing Instagram reels and helping drive lead generation.3) Role &amp; responsibilities (how you&rsquo;ll support the agent)A. Administrative &amp; Client Support&#9679; Full calendar management, appointment triage, travel booking and itinerary planning (local &amp; international).&#9679; Email management and prioritisation: draft replies, manage follow-ups, and ensure SLA (service level agreement) for client responses.&#9679; Prepare property proposals, investor packs, P&amp;L summaries, meeting briefs and presentation slides.&#9679; Manage documents (NDAs, contracts) and liaise with legal/transactions teams.&#9679; On-site assistance during showings, open houses and events.B. Sales &amp; Lead Management&#9679; First-line qualification of inbound leads (phone, web forms, social DMs). Cold-call outreach and follow-up when required.&#9679; Maintain and cleanse CRM data; create and execute lead routing and nurture sequences.&#9679; Book and confirm viewings, prepare post-viewing follow-ups and feedback capture.C. Marketing &amp; Content (hands-on)&#9679; Coordinate with the social media team to manage messages and comments that trickle through their social media efforts.&#9679; Coordinate with photographers, videographers, and the editorial team to meet timelines on video production.&#9679; SEO and web maintenance: consistently ensure the website is up to date with the latest content and has no glitches.&#9679; Produce bi-weekly performance reports (social, leads, website) and action items.D. Technical &amp; Web/Backend Support&#9679; Maintain listings on Bayut, Property Finder, Dubizzle and other global portals; keep inventory accurate.&#9679; Basic WordPress/CMS edits (pages, listings, forms), manage plugins, and coordinate with developers for larger fixes.&#9679; Identify gaps in lead generation process and help implement simple positive changes to overcome gaps.&#9679; Troubleshoot hosting/DNS/email issues at a basic level and provide clear ticketing details to devs when escalation is required.E. Operations &amp; Special Projects&#9679; Assist with event logistics, partnerships and festival activations.&#9679; Support the agent&rsquo;s wider team (marketing, operations, legal) as needed &mdash; act as a bridge and gatekeeper.&#9679; Proactively suggest process improvements and help implement them.4) Skills &mdash; broken down clearlySoft skills (must-have)&#9679; Exceptional verbal &amp; written communication &mdash; polished, confident phone presence for cold calls and HNW interactions.&#9679; Emotional intelligence &amp; diplomacy &mdash; handle delicate client conversations, complaints and negotiations tactfully.&#9679; Proactivity &amp; ownership &mdash; anticipates needs and acts without waiting for instructions.&#9679; Prioritisation &amp; resilience &mdash; adapt quickly, multi-task and focus under pressure.&#9679; Discretion &amp; integrity &mdash; strict confidentiality with client and company information.&#9679; Client-facing polish &mdash; professional presentation, punctuality and attention to detail.&#9679; Positive &ldquo;closer&rdquo; mentality &mdash; comfortable pushing for appointments, confirmations and next steps.Technical skills (must-have / important)&#9679; CRM proficiency &mdash; HubSpot, Pipedrive or Salesforce; comfortable building pipelines and automations.&#9679; Social media and basic video creation or direction.&#9679; SEO basics &mdash; keyword research, on-page SEO, metadata, Google Search Console, basic analytics.&#9679; Web/CMS skills &mdash; backend familiarity&#9679; Graphic &amp; video tools (basic) &mdash; Canva, CapCut, simple Adobe or Premiere skills are a plus.&#9679; Property portals &amp; listings: experience listing and optimising properties on Bayut, Property Finder, Dubizzle or other global portals would be an advantage.&#9679; Proactive system improvement: The ideal candidate naturally identifies inefficiencies in daily workflows and researches, tests, and implements new software or integrations that can improve productivity, data accuracy, and overall team performance.5) Qualifications &amp; other requirements&#9679; Bachelor&rsquo;s degree preferred (Business, Marketing, Communications, IT or related) but demonstrable experience can substitute.&#9679; Right to work in UAE (or willingness to relocate; employer may sponsor visa).&#9679; Clean, professional references from previous managers/clients.&#9679; Availability for occasional evenings/weekends and domestic travel.&#9679; Portfolio of social posts, content calendars or case studies demonstrating past work6) Nice-to-have / differentiators&#9679; RERA familiarity or previous exposure to Dubai property regulations.&#9679; Arabic and/or Mandarin speaker.&#9679; Experience supporting agents targeting international investors (UK, India, Russia, GCC).7) KPIs &amp; how success will be measured&#9679; Lead response SLA &mdash; initial contact within X hours (defined by agency).&#9679; Leads qualified &amp; appointments set per month.&#9679; Calendar &amp; admin accuracy &mdash; error rate in bookings and client no-shows.&#9679; Content cadence &amp; engagement &mdash; posts published on schedule; engagement uplift.&#9679; Website &amp; listing health &mdash; lead volume from organic/paid channels; SEO keyword improvements.&#9679; CRM hygiene &mdash; % of contacts with complete profiles and correct tags.&#9679; Project delivery &mdash; timely completion of campaigns, events and special projects.8) Interview &amp; assessment suggestions (practical screening)Stage 1 &mdash; CV + portfolio review&#9679; Look for evidence of the exact mix: EA + social + web.Stage 2 &mdash; Phone screen (30 mins)&#9679; Evaluate phone presence, cold-call comfort, language fluency, availability.&#9679; Ask for 2 examples of conflict handled with a client and 2 process improvements they implemented.Stage 3 &mdash; Practical test (take-home, 24&ndash;48 hrs)&#9679; a) Draft 3 short email templates: initial outreach, viewing follow-up, nurture.&#9679; b) Perform a 1-page SEO checklist / quick wins audit for the agents website (3&ndash;5 actions).Kindly Share your CV @chathu.r@xrealty.ae / WA +971565467362Only selected candidates will be contacted.Job Type: Full-timePay: From AED6,000.00 per month

Executive Assistant - Senior EA for Real Estate Agent

Autumn Rooms

Executive Assistant Charter &ndash; Founder&rsquo;s OfficePurposeTo serve as the operational anchor and productivity multiplier for the Founder, enabling him to focus on high-value strategic priorities while ensuring smooth execution of business, compliance, and administrative functions across all Autumn Rooms geographies.1. Scope of RoleThe Executive Assistant (EA) is responsible for:Acting as the single point of contact for the Founder&rsquo;s office.Managing the Founder&rsquo;s time, priorities, and flow of information.Driving execution of delegated tasks with accuracy and speed.Anticipating business and personal requirements to minimize disruptions.2. Core Responsibilities<ul><li>A. Reporting &amp; Information FlowCollect daily reports from all departments (finance, operations, sales, marketing, HR).</li><li>Consolidate into a Founder&rsquo;s Daily Brief: key numbers, risks, action items.Maintain a weekly dashboard: occupancy, bookings, property pipeline, financial KPIs.</li><li>B. Compliance &amp; Risk ManagementCoordinate insurance coverage for all countries of operation.Track compliance items: HMO, fire/gas safety, local permits (landlord to own responsibility, EA to track).Ensure auditors, accountants, and solicitors receive timely submissions.</li><li>C. Founder ProductivityMaintain the Founder&rsquo;s calendar with a strict prioritization filter.Prepare briefing notes for every meeting (stakeholder profiles, agenda, background).Maintain a task &amp; follow-up tracker for all Founder commitments.Screen emails/calls and prepare drafts of key correspondence.</li><li>D. Strategic SupportConduct short research tasks on new markets, universities, or partnerships.Prepare business summaries for property acquisitions or BD leads.Assist in due diligence for landlords, partners, and vendors.</li><li>E. Internal &amp; External CoordinationLiaise with leadership team to ensure task closures.Prepare structured communication to channel partners, universities, and landlords.Represent the Founder&rsquo;s office in routine calls, documenting minutes and follow-ups.</li><li>F. Special ProjectsManage confidential assignments (e.g., restructuring, litigation support).Run founder-delegated projects like partnerships, vendor negotiations, or expansion pilots.Act as temporary project manager for cross-department initiatives.</li></ul>3. Tools &amp; SystemsEA Must OwnMIS &amp; Dashboard: Daily and weekly reports in a standardized format.Compliance Tracker: Excel/Notion dashboard for country-specific filings and renewals.Follow-Up Tracker: Status of all commitments given by Founder or expected from teams.Calendar Discipline: No conflicting bookings; buffer times enforced.4. Authority LevelsThe EA is authorized to:Demand reports, updates, and responses from all departments on behalf of the Founder.Reject/accept meeting requests based on priority.Escalate non-compliance or delayed deliverables to the Founder.Represent the Founder&rsquo;s office in operational or non-strategic meetings.5. Key DeliverablesFounder&rsquo;s Daily Brief at 9 AM sharp.Zero missed compliance or insurance renewals.Minimum 90% closure of Founder-delegated tasks on schedule.Calendar aligned to strategic priorities (not overloaded with noise).Monthly summary of property pipeline, occupancy, and financial health.6. Confidentiality &amp; DiscretionEA must maintain absolute confidentiality of Founder&rsquo;s communications, financials, and strategy.Sensitive projects (legal, M&amp;A, fundraising) must be handled discreetly with NDA-equivalent discipline.Job Type: Full-timePay: AED5,000.00 - AED10,000.00 per month

Executive Assistant to CEO

Horizon Tech

We are seeking a highly organized and detail-oriented Executive/Personal Assistant with 3+ years of experience (with prior experience working for US-based companies) to support senior leadership across multiple businesses. The ideal candidate must be proactive, resourceful, and capable of handling a wide range of administrative and operational tasks. You will work directly with executives based in the US, ensuring seamless coordination and efficient execution of day-to-day responsibilities.Must Haves<ul><li>Proven experience working as an EA/PA for US-based companies.</li><li>Prior exposure to insurance comparison-related work.</li><li>Strong background in trade show bookings/coordination.</li><li>Experience managing office vehicle mileage and maintenance.</li><li>Ability to handle tasks for multiple businesses simultaneously.</li><li>Excellent written and verbal English (flawless communication required).</li><li>Proficiency in productivity and communication tools (MS Office, Google Suite, project management tools, CRM, etc.).</li><li>Strong organizational, time management, and multitasking skills.</li><li>High level of professionalism, confidentiality, and discretion.</li></ul>Preferred Skills<ul><li>Familiarity with US insurance policies and documentation.</li><li>Experience coordinating with international vendors.</li><li>Prior experience in a similar multi-business support role.</li></ul>Responsibilities<ul><li>Insurance Coordination: Handle insurance comparison-related tasks, liaise with vendors, and maintain documentation.</li><li>Trade Show Management: Book and coordinate trade show registrations, logistics, travel arrangements, and follow-ups.</li><li>Office Vehicle Administration: Track vehicle mileage, maintenance schedules, and related expenses.</li><li>Multi-Business Support: Manage administrative responsibilities across 34 different businesses simultaneously with efficiency.</li><li>Executive Assistance: Calendar management, travel bookings, email correspondence, meeting coordination, and report preparation.</li><li>Documentation &amp; Records: Maintain accurate digital files, contracts, and records.</li><li>Vendor &amp; Client Coordination: Communicate with internal and external stakeholders professionally and promptly.</li><li>Tool Utilization: Use productivity and PA tools (Google Workspace, MS Office, Zoom, project/task management tools like Asana/Trello/ClickUp, expense management software, etc.) effectively.</li></ul>Other Details<ul><li>Job Location: Off Shahrah-e-Faisal, PECHS, Karach</li><li>Job Timings: Onsite, evening night shift following US EST.</li></ul>Job Type: Full-timePay: Rs100,000.00 - Rs150,000.00 per monthApplication Question(s):<ul><li>Are you comfortable working on an onsite evening night shift role?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li> working as an EA/PA for US-based companies.: 3 years (Required)</li><li>trade show bookings/coordination.: 3 years (Required)</li><li>managing office vehicle mileage and maintenance.: 3 years (Required)</li><li>(MS Office, Google Suite, project management tools, CRM: 3 years (Required)</li><li>US insurance policies and documentation.: 3 years (Required)</li><li>similar multi-business support role.: 3 years (Required)</li><li>Manage trade show bookings and logistics: 3 years (Required)</li><li>Support admin tasks for 34+ businesses: 3 years (Required)</li><li>executive scheduling and travel: 3 years (Required)</li></ul>Language:<ul><li>Fluent English (Required)</li></ul>License/Certification:<ul><li>What will be your expected salary? (Required)</li></ul>Location:<ul><li>Karachi Shahra-E-Faisal (Required)</li></ul>Work Location: In person

Executive Assistant / Personal Assistant

Naxnova

<div>
 
 The
 
 "Executive Assistant (EA)"
 
 position is a critical position supporting to
 
 "Managing Director (MD)"
 
 as it directly impacts their efficiency and effectiveness. A skilled executive assistant streamlines operations by managing schedules, prioritizing tasks and facilitating communication. Can allows the Managing Director to focus on strategic decisions and leadership, ultimately driving the company's success. The role also serves as a liaison between the director and other stakeholders, ensuring that important information flows smoothly and that deadlines are met.
 
 
 
 
 <ul>
 <li>
 
 Position:
 
 Executive Assistant (EA)
 </li>
 <li>
 
 Reporting to:
 
 Managing Director (MD)
 </li>
 <li>
 
 Location:
 
 Corporate Office, Andheri (East), Mumbai.
 </li>
 <li>
 
 Business Division:
 
 Traditional (Decoratives) + Printed Electronics
 </li>
 <li>
 
 Scope:
 
 3 Traditional Facilities in India + 1 Printed Electronics + New Facilities
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Oversee and manage the Managing Director's complex calendar, scheduling meetings and coordinating logistics.
 </li>
 <li>
 Prepare high-quality presentations, reports and correspondence for internal and external stakeholders.
 </li>
 <li>
 Serve as the primary point of contact between the Managing Director and clients, partners and team members.
 </li>
 <li>
 Facilitate communication and collaboration across departments to support project initiatives.
 </li>
 <li>
 Coordinate travel arrangements, including itineraries and accommodations, ensuring efficiency and cost-effectiveness.
 </li>
 <li>
 Maintain confidentiality while managing sensitive information and documents.
 </li>
 <li>
 Assist in strategic planning and project management, tracking deadlines and deliverables.
 </li>
 <li>
 Mentor and oversee junior administrative staff as needed.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, management, or a related field; advanced degree preferred.
 </li>
 <li>
 5+ years of experience as an executive assistant or in a senior administrative role, preferably supporting C-level executives.
 </li>
 <li>
 Exceptional organizational, time management and multitasking skills.
 </li>
 <li>
 Strong written and verbal communication skills with attention to detail.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and familiarity with project management tools.
 </li>
 <li>
 Ability to handle confidential information with integrity and professionalism.
 </li>
 <li>
 Demonstrated ability to work independently and collaboratively in a fast-paced environment.
 </li>
 <li>
 Opportunity to work closely with senior leadership in a dynamic and innovative environment.
 </li>
 <li>
 Professional growth and development opportunities.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 If you are passionate about driving business growth, fostering business relationships and contributing to our vision of excellence, we encourage you to apply!
 
 
</div>

Executive Assistant

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