ea to ceo

Foundation for Advanced Education in the Sciences

<div>Executive Assistant to the CEO
About the Role:
The Executive Assistant (EA) to the CEO/Executive Director (CEO) will play a crucial role in ensuring the smooth operation of the executive office. This position requires a dynamic individual who can manage the CEO's schedule, support fundraising and business development efforts, provide day-to-day administrative support, and assist the Board of Directors. The EA will also serve as a backup for various administrative tasks working closely with the Director of Administration.
Key Responsibilities:
Executive and Administrative Support:
<ul><li>Proactively manage the CEO's calendar, make travel arrangements, handle reservations, and organize internal and external meetings, special events, and all-staff gatherings.</li><li>
Prepare and track budgets for meetings, special events, and all-staff gatherings.</li><li>
Attend meetings assigned by the CEO, take minutes, identify action items, and work with managers to assign and track these items.</li><li>
Provide comprehensive support to the Board of Directors, including maintaining calendars, arranging meeting logistics, managing contact lists, and handling Board packets and documents.</li><li>
Draft, review, and proof-read correspondence, presentations, reports, and other communications to internal and external stakeholders.</li><li>
Review service and technology contracts for accuracy, compliance, and proper adherence to FAES contract standards prior to CEO and/or legal review, flagging potential issues for management, accounting, or legal teams.</li><li>
Create internal newsletters and weekly update emails in collaboration with department heads.</li><li>
Prepare monthly expense reports for the CEO.</li><li>
Provide other administrative assistance as needed.</li></ul>
Fundraising and Business Development Support:
<ul><li>Assist the CEO in fundraising and business development by coordinating and preparing materials for donor and partner meetings, calls, and site visits.</li><li>
Prepare, edit, and submit proposals, letters of inquiry, and other communications, ensuring clarity, accuracy, readability, and professional presentation.</li><li>
Collaboratively manage donor proposal processes with the CEO, including tracking timelines, ensuring appropriate review, and maintaining fundraising records and policies.</li><li>
Prepare, track, and manage gift agreements, and provide tax acknowledgment and thank you correspondence to donors.</li><li>
Support outreach needs to external partners.</li></ul>
Requirements:
<ul><li>A strong work ethic, a solutions-oriented mindset, and a desire to contribute to a collegial atmosphere.</li><li>
Exceptional writing, research, and presentation skills.</li><li>
Strong organizational, project management, and problem-solving skills with impeccable multi-tasking abilities.</li><li>
Advanced skills using office programs (Word, Excel, PowerPoint, etc.), virtual meeting technologies (Zoom, Teams, etc.), general database administration, and calendars.</li><li>
Exceptional interpersonal skills exhibiting tact and poise at all times.</li><li>
Ability to handle confidential information with discretion and utilize appropriate independent judgment.</li></ul>
Compensation and Benefits
<ul><li>Salary Range $70,000 - $85,000/year</li><li>
100% employer-paid medical and dental insurance</li><li>
Generous paid time off (PTO) and paid holidays</li><li>
Tuition reimbursement and professional development support</li><li>
Retirement plan with employer contribution</li><li>
Travel mileage reimbursement</li></ul>
Equal Employment Opportunity Statement 
FAES is an Equal Opportunity Employer. FAES provides equal employment opportunity for all applicants and employees. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, gender, gender identity, marital status, age, disability, veteran status, sexual orientation, national origin, or any other category protected by applicable federal and state law, or local ordinance. FAES also makes reasonable accommodations for disabled applicants and employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.</div>

Executive Assistant to the CEO

Cyber Force

<div>Cairo, Egypt Hybrid Full-time</div>
 <div><h2 class="jobSectionHeader">About Cyber Force</h2>

Cyber Force is a cybersecurity consultancy delivering advisory, managed services, and operations to international clients. Our senior-led teams combine governance, engineering, and 24&times;7 response to turn cyber risk into measurable resilience.
<h2 class="jobSectionHeader">
Role Overview</h2>

We are looking for an Executive Assistant to the CEO to serve as the right hand to Cyber Force&rsquo;s chief executive. You will manage the CEO&rsquo;s calendar, coordinate international travel, triage communications, prepare documents and presentations, and serve as the gatekeeper between the CEO and internal teams, clients, and partners. This is a high-trust, high-visibility role that requires exceptional organizational skills, polished English communication, and the ability to operate with discretion and independence.
<h2 class="jobSectionHeader">
Key Responsibilities</h2>
<ul><li>Manage the CEO&rsquo;s calendar end-to-end: schedule, prioritize, resolve conflicts across time zones</li>
<li>Prepare meeting agendas, briefing documents, and background materials</li>
<li>Attend key meetings to take notes, track action items, and follow up</li>
<li>Plan and coordinate all domestic and international travel with contingency plans</li>
<li>Triage and manage the CEO&rsquo;s email inbox: prioritize, flag, draft responses</li>
<li>Draft professional correspondence on behalf of the CEO</li>
<li>Prepare documents, presentations, and reports using Microsoft 365</li>
<li>Serve as primary contact between the CEO and all stakeholders</li>
<li>Leverage AI tools (Claude, ChatGPT) for research, drafting, scheduling</li>
<li>Continuously improve executive office workflows</li>
</ul><h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor&rsquo;s in Business Administration, Communications, or related</li>
<li>3&ndash;5 years as Executive Assistant or PA to C-level</li>
<li>Fluent English (written and spoken) &mdash; essential</li>
<li>Demonstrated experience using LLM-based tools (Claude, ChatGPT) &mdash; this is a must</li>
<li>Exceptional organizational skills</li>
<li>International travel logistics experience</li>
<li>Microsoft 365 proficiency (Outlook, Word, PowerPoint, Excel, Teams)</li>
<li>Outstanding written communication</li>
<li>High discretion and confidentiality</li>
<li>Willingness to travel domestically and internationally</li>
<li>Flexible working hours</li>
<li>French language &mdash; a plus</li>
<li>Consultancy or tech environment &mdash; a plus</li></ul></div>
 <div><h4 class="jobSectionHeader">Role details</h4>
<div>Location Cairo, Egypt
</div><div>Type Full-time
</div><div>Mode Hybrid</div></div>

Irwin & Dow

The Role
 Constant change, strategic support, high attention to detail and exceptional prioritisation skills are required for this Executive Assistant role to support a CEO with a large global mandate. This is a one-on-one role, where you will be the right hand to a very busy individual, who works across multiple time zones and engages with international and local government leaders, global business leaders, and UAE dignitaries; priorities are shifting on an hourly basis, and we are seeking strong initiative and emotional intelligence from the EA. It is vital that applicants have worked at the highest levels of C-Suite support and especially at a very international level. Board level organisation and support is vital, and the role is a strategic, business partner to the CEO, and is the gatekeeper of his time. This role is all encompassing, as well as the traditional EA responsibilities, hectic global travel being one of them, and highly complex diary management another, we are looking for good financial acumen and project management ability. The role will be highly operational, and the successful applicant will be able to manage up. The role provides a sounding board for the CEO; senior document sign off approval, budget oversight and review of legal documentation and contracts are also part of your remit, requiring exceptional diligence. The role demands a highly skilled EA, able to navigate a broad range of priorities, yet remain calm and pragmatic under pressure, coordinating with all internal and external stakeholders effectively, whilst understanding when to push back, when challenging necessary and managing competing deadlines and constant change. The EA will be able to represent the CEO with absolute professionalism and discretion and is always his ambassador. A hyper-organised individual, the successful applicant will have exceptional spoken communication and written capabilities in English. Additionally, a second European language and / or Arabic fluency would be considered highly advantageous. Importantly, motivation, drive and energy need to be demonstrated along with strong cultural and political understanding of the region. This is a career defining role, working at highest levels, and is not a 9-5 role. It is vital that candidates are living in Abu Dhabi as this is a full-time, office-based role.
 
Requirements
 The role demands a highly skilled EA, able to navigate a broad range of priorities, yet remain calm and pragmatic under pressure, coordinating with all internal and external stakeholders effectively, whilst understanding when to push back, when challenging necessary and managing competing deadlines and constant change. The EA will be able to represent the CEO with absolute professionalism and discretion and is always his ambassador. A hyper-organised individual, the successful applicant will have exceptional spoken communication and written capabilities in English. Additionally, a second European language and / or Arabic fluency would be considered highly advantageous. Importantly, motivation, drive and energy need to be demonstrated along with strong cultural and political understanding of the region. This is a career defining role, working at highest levels, and is not a 9-5 role. It is vital that candidates are living in Abu Dhabi as this is a full-time, office-based role.
 
About the company
 Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function. We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNCs, government & semi -government entities, SMEs, local businesses and in the start-up and UHNWI support framework. Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties. Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.

Executive Assistant to CEO

Career Group

<div>
 
 
 Executive/Personal Assistant to CEO
 
 
 
 
 
 
 We are seeking a high-caliber, career-focused
 
 Executive/Personal Assistant
 
 to serve as the primary strategic partner and "right hand" to the Founder &amp; CEO of a rapidly scaling, female-founded AI technology startup.
 
 
 
 
 
 We are looking for a seasoned professional who views the EA craft as their long-term vocation and thrives in the "eye of the storm" within a fast-paced, 100-person tech firm. You will be deeply embedded in both the professional and personal architecture of the CEO&rsquo;s life, ensuring seamless operations as the company continues to disrupt the software space.
 
 
 
 
 
 
 Location:
 
 SoHo, New York City (In-Office)
 
 
 
 Hours:
 
 While standard hours are roughly 9:00 AM &ndash; 6:00 PM, this role requires a "whatever it takes" mindset. You are available as needed for events, travel shifts, and urgent priorities.
 
 
 
 
 
 
 Competitive Salary:
 
 $120k&ndash;$150k range; flexible up to $185k for those with direct Founder/CEO support experience at a similar tech scale.
 
 <ul>
 <li>
 Significant equity package in a high-growth firm.
 </li>
 <li>
 Unlimited PTO policy.
 </li>
 <li>
 401k and comprehensive health benefits.
 </li>
 </ul>
 
 
 
 
 
 The Profile
 
 
 
 The ideal candidate is a proactive "force multiplier" who possesses:
 
 <ul>
 <li>
 
 Startup DNA:
 
 You have 5&ndash;8 years of EA/PA experience in boutique, high-growth tech environments. You understand the pivots, funding cycles, and intensity of a scaling venture.
 </li>
 <li>
 
 High Standards &amp; Directness:
 
 You thrive in a culture of radical transparency and high-velocity execution. Our CEO is data-driven, brilliant, and moves fast; you must be two steps ahead at all times.
 </li>
 <li>
 
 Academic Excellence:
 
 A Bachelor&rsquo;s degree is required (Master&rsquo;s preferred).
 </li>
 </ul>
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 
 Complex Logistics:
 
 Manage a high-volume Google Suite calendar that blends heavy business schedules with personal commitments, including university lectures, speaking engagements, and board duties.
 </li>
 <li>
 
 Strategic Gatekeeping:
 
 Act as the primary filter for the CEO, managing internal and external communications with grace and precision.
 </li>
 <li>
 
 Travel &amp; Expenses:
 
 End-to-end coordination of intricate travel itineraries and meticulous expense management.
 </li>
 <li>
 
 Personal &amp; Ops Support:
 
 Handle a fluctuating mix of professional operations and personal assistant tasks (ranging from 10% to 40% of the role depending on the week).
 </li>
 <li>
 
 Office Management:
 
 Assist with SoHo office operations and general "glue" tasks that keep a growing startup functional.
 </li>
 </ul>
 
 
 Requirements &amp; Skills
 
 
 <ul>
 <li>
 
 Tech Stack:
 
 Expert-level proficiency in Google Workspace and standard modern office tools.
 </li>
 <li>
 
 Anticipation:
 
 The ability to sense needs before they are articulated. You don't just solve problems; you prevent them.
 </li>
 <li>
 
 Culture Fit:
 
 You are "scrappy" but polished, capable of "vibing" with a young, energetic team while maintaining absolute professionalism.
 </li>
 <li>
 
 Background:
 
 Please note we are specifically seeking candidates from
 
 tech startups
 
 .
 </li>
 </ul>
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
</div>

Executive/Personal Assistant to CEO

RTC1 Recruitment Services

<div>
 
 
 Position Title:
 
 PA to the CEO
 
 
 
 Employment Type:
 
 Temporary Contract
 
 
 
 Salary:
 
 up to 12K AED all-inclusive depending on experience and qualifications
 
 
 
 Job Location:
 
 Dubai, UAE
 
 
 
 
 
 About the Client:
 
 
 
 A leading Dubai-based conglomerate shaping the future of AI, fintech, healthcare, and more that drives innovation and empowers businesses across the MENA region.
 
 
 
 
 
 Job Description:
 
 
 <ul>
 <li>
 Provide high-level administrative and executive support to the CEO, managing complex calendars, meetings, and travel arrangements
 </li>
 <li>
 Act as a key point of contact, handling confidential communication and liaising with senior stakeholders
 </li>
 <li>
 Prepare reports, presentations, and correspondence with accuracy and professionalism
 </li>
 <li>
 Coordinate across multiple business units, ensuring smooth day-to-day operations and follow-ups
 </li>
 </ul>
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Minimum 2 years experience as a PA/EA supporting C-level executives, preferably within holding or diversified companies
 </li>
 <li>
 Strong organizational and multitasking skills with the ability to work under pressure
 </li>
 <li>
 Immediate availability is an advantage.
 </li>
 </ul>
 
 
</div>

Personal Assistant

Mutinex

<div>
 
 
 About Us
 
 
 
 At Mutinex, we&rsquo;re not chasing unicorn status - we&rsquo;re building a sustainable, long-lasting business (think Bowhead Whale). We're an early-stage B2B SaaS company with a proven platform, trusted by big-name clients, and already generating millions in revenue.
 
 
 Our mission is bold: to build a universal business growth decision engine. Our platform empowers marketing, media, agency, analytics, and finance teams to organize, analyze, and action data at scale - unlocking and optimizing the true drivers of sustainable growth.
 
 
 We&rsquo;re a hybrid team spread across Sydney, Melbourne, and New York. We value open communication, diverse perspectives, and a culture of continuous learning and feedback.
 
 
 
 
 
 
 The Role
 
 
 
 This role sits at the heart of our new New York office. You&rsquo;ll spend part of your time as the on-the-ground executive support for our CEO, part of the time supporting the wider New York team on adhoc administrative tasks and the rest of your time as the operational backbone of our NY office.
 
 
 This is not a remote role - your physical presence in the office is core to what makes it work. You'll be the person who makes the space hum, the team feel looked after, and the CEO's New York days run without friction.
 
 
 You'll work closely with our Sydney-based Senior EA, who leads on CEO priority management and strategic coordination. Together, you'll operate as a two-person team around the CEO to ensure he&rsquo;s supported seamlessly across all time zones.
 
 
 We're in scale-up mode: growing fast, moving faster. This role has real visibility into senior leadership and business operations, and the right person will thrive on that energy.
 
 
 
 
 
 
 What You'll Do
 
 
 
 
 Executive &amp; Team Support
 
 
 <ul>
 <li>
 Support the CEO's New York calendar - scheduling, room and venue bookings, and day-of coordination
 </li>
 <li>
 Provide local life admin support - reservations, errands, and personal scheduling as needed
 </li>
 <li>
 Support the team and US President on ad hoc administrative tasks including travel arrangements
 </li>
 <li>
 Be a proactive, present resource for the CEO and team throughout the working day
 </li>
 <li>
 Liaise daily with the Senior EA in Sydney to ensure seamless priority handoffs across time zone
 
 s
 
 </li>
 </ul>
 
 
 
 
 
 Office Operations
 
 
 <ul>
 <li>
 Keep the New York office running smoothly, including supplies, vendors, maintenance, and space setup
 </li>
 <li>
 Own relationships with the landlord and any local service providers
 </li>
 <li>
 Ensure the office is consistently tidy, stocked, and welcoming
 </li>
 <li>
 Manage IT, building passes, and desk setup for new starters
 </li>
 </ul>
 
 
 
 
 
 Team &amp; Culture
 
 
 <ul>
 <li>
 Be the go-to person for the NY team's day-to-day needs
 </li>
 <li>
 Drive local team culture through events, celebrations, and offsites
 </li>
 <li>
 Support New York onboarding end-to-end - from desk and technology setup to first-day experience
 </li>
 </ul>
 
 
 
 
 
 What We're Looking For
 
 
 
 
 There's no perfect candidate - if you meet most of the criteria below and are excited about the role, we'd love to hear from you.
 
 
 
 
 
 <ul>
 <li>
 1-2 years of experience in an EA, administration office management, or operations role in a fast-paced environment (startup or scale-up experience a plus)
 </li>
 <li>
 Highly organized with exceptional attention to detail
 </li>
 <li>
 Calm under pressure and adaptable when priorities shift
 </li>
 <li>
 Proactive and solutions-oriented - you notice what needs doing before being asked
 </li>
 <li>
 Strong communicator, comfortable working with strong personalities and
 </li>
 <li>
 Discreet and professional with sensitive information
 </li>
 </ul>
 
 We believe skills can be developed - so if you bring a unique perspective and are eager to learn, we&rsquo;d love to hear from you
 
 .
 
 
 
 
 
 
 
 Why Work With Us?
 
 
 <ul>
 <li>
 
 Real Customer Impact:
 
 Your work directly shapes our platform and the success of our customers
 </li>
 <li>
 
 Challenging, Meaningful Work:
 
 Tackle complex data and infrastructure problems at scale
 </li>
 <li>
 
 Autonomy and Ownership:
 
 Drive initiatives end-to-end with support when you need it
 </li>
 <li>
 
 Learning and Growth:
 
 Collaborate with a thoughtful team of engineers and data scientists who love what they do
 </li>
 <li>
 
 Equity Ownership:
 
 All team members receive equity (ESOP)
 </li>
 <li>
 
 Parental Leave:
 
 12 weeks paid leave for the birth parent and 6 weeks for the secondary carer after 2 years
 </li>
 <li>
 
 Generous Time Off:
 
 20 days of annual leave to start, plus 5 extra days after your first year, and 1 additional day each year after that (up to 30)
 </li>
 <li>
 
 Work from Anywhere:
 
 Take your laptop and work from anywhere in the world for up to 6 weeks each year
 </li>
 </ul>
 
 
 
 
 
 We&rsquo;re Committed to Inclusion
 
 
 
 Mutinex is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants of all backgrounds, experiences, identities, and abilities.
 
 
 If you need adjustments or accommodations during the application process, just let us know, we&rsquo;re happy to support you.
 
 
 
 
 
 
 Ready to Join Us?
 
 
 
 If this sounds like a place where you&rsquo;d thrive, we&rsquo;d love to hear from you. Send us your resume and a short note about why this role excites you - we care more about what drives you than perfect formatting.
 
</div>

Administrative assistant and Office Manager

Drakken

<div>About Drakken Inc.
Drakken is a Dubai-headquartered Electrical, Instrumentation &amp; Controls (E,I&amp;C) systems integrator and Main Automation Contractor delivering turnkey electrical, automation, instrumentation, and commissioning scope to the energy and industrial sectors. Our veteran team has executed projects across approximately 20 countries in the Middle East, Africa, and Southeast Asia, operating from our Dubai headquarters (DMCC and Mainland licences) and our office in Calgary, Canada. 
From deserts to deepwater, we manage every aspect of a project to create comprehensive solutions that minimize cost and maximize schedule certainty, execution quality, and single-party accountability. We are not the cheapest &mdash; we are the most reliable.
Drakken&rsquo;s corporate culture promotes innovation, collaboration, and true integration of international teams. Our office environment focuses on honesty and continual improvement, both professionally and personally, and drives excellence through motivational development planning and engaged management. Drakken is ISO 9001, ISO 14001, and ISO 45001 certified. 
The Position
The Executive Assistant is responsible for owning the information flow, calendar, and day-to-day operating rhythm of Drakken&rsquo;s Office of the CEO. The role reports to the Chief Executive Officer and acts as the first line of defense for inbound communication, the guardian of executive time, and the driver behind open tasks closing on schedule. As Drakken grows, the scope of this role is expected to expand to broader executive support within the company. 
The successful candidate does not &ldquo;assist&rdquo; with the inbox and calendar &mdash; they own them. They exercise professional discretion at all times, move items forward without waiting for instruction, and use modern AI tools to compound their output. They operate with the confidentiality expected of the Office of the CEO in a privately-owned, international company. 
Key Areas of Responsibility
Ownership of Information Flow (Inbox)<ul><li>
Take direct ownership of the CEO&rsquo;s inbox. Triage, categorize, and filter so the CEO sees only the correspondence that genuinely requires his attention.</li><li>
Draft and release responses in the CEO&rsquo;s voice for review, and handle routine correspondence independently within agreed guidelines.</li><li>
Flag any incoming email that contains a commitment, commercial implication, scope change, or risk before any response is released.</li><li>
Route low-value messages to the appropriate team member or dispose of them &mdash; protect the CEO&rsquo;s attention as a scarce resource.</li></ul>
Calendar and Scheduling Ownership<ul><li>
Own the CEO&rsquo;s calendar end-to-end: book, reschedule, protect focus blocks, resolve conflicts, and prepare meetings in advance.</li><li>
Produce concise meeting briefs with relevant background, prior correspondence, required documents, and suggested outcomes.</li><li>
Coordinate confidently across Gulf Standard Time (UTC+4), North America, and active project geographies including Iraq, Africa, and Southeast Asia.</li><li>
When scheduling requests conflict or commitments compete for the same time, escalate with options and a recommended path &mdash; do not wait for instruction.</li></ul>
Task and Project Follow-Through<ul><li>
Maintain a shared register of outstanding actions, commitments, and deliverables for the CEO. Chase internal and external parties until items close.</li><li>
Coordinate with Drakken&rsquo;s functional leads across projects, automation, proposals, accounting, and administration to keep work moving.</li><li>
Produce a concise weekly status summary for the CEO covering closed items, open items, blocked items, and items requiring decision.</li></ul>
Confidentiality and Information Handling<ul><li>
Apply strict discretion at all times. Treat customer names, financial figures, commercial terms, staff matters, and strategic plans as confidential by default.</li><li>
Adhere to Drakken&rsquo;s document control conventions in Ottofiles (the company document management system). Any AI-assisted output is a draft only until it has been uploaded, versioned, checked, and approved in Ottofiles by the appropriate authority.</li><li>
Apply the classification markers already in use (for example, (U) Unclassified) on controlled documents.</li></ul>
Personal Support (Light)<ul><li>
Manage light personal matters for the CEO: appointments, reservations, personal travel coordination, errands, vehicle servicing, and gift-buying.</li><li>
Maintain clear boundaries between business and personal scope. The role does not include household staff management or broader family-affairs administration.</li></ul>
Errands and In-Person Support<ul><li>
Handle in-person errands in and around Dubai &mdash; document collection and delivery, courier drops, bank runs, vendor visits, and office support as required.</li><li>
Coordinate logistics for visiting members of the Drakken leadership team when they are in Dubai.</li></ul>
AI Tools and Systems Leverage<ul><li>
Use AI tools (including Claude and ChatGPT) to compound your output &mdash; for drafting, summarizing, research, email triage, and meeting preparation. You should be curious about AI tools and comfortable building workflows with them alongside the CEO.</li><li>
Work comfortably within Drakken&rsquo;s technology stack: Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams), Ottofiles, Avaza.</li><li>
Build and maintain Standard Operating Procedures (SOPs), templates, and checklists for recurring work so the contribution of the role compounds and scales over time.</li></ul>
Decision-Making and Autonomy<ul><li>
In the CEO&rsquo;s absence, make informed decisions within agreed authority limits to ensure continuity of operations.</li><li>
Operate with a bias for forward motion: when an item is stuck pending CEO attention, propose the next step and execute on approval.</li><li>
Represent Drakken with external parties &mdash; clients, vendors, and visitors &mdash; with the same professionalism expected of the Office of the CEO.</li></ul> 
Success
Success in this role means that the CEO sees only the 10&ndash;20% of inbound communication that genuinely requires his attention; his calendar runs without conflict and with meetings fully prepared with briefs before sit down; open tasks close on time; and confidential information stays confidential. Success also means that the EA continuously expands the scope of what they own &mdash; identifying new repeatable work, systematizing it, and taking it off the CEO&rsquo;s plate. Drakken values continual improvement and welcomes suggestions and expertise to elevate this role over time. 
Key Performance Indicators
Inbox Management<ul><li>
The CEO sees only 10&ndash;20% of inbound email &mdash; the portion that genuinely requires executive attention. The remainder is triaged, routed, responded to, or archived by the EA.</li><li>
High-priority emails acknowledged within 1&ndash;2 hours; full responses released the same business day. Non-urgent communications responded to within 24 hours.</li><li>
Zero commercially significant items, commitments, or risks passed through without being flagged for the CEO&rsquo;s awareness.</li></ul>
Calendar Management<ul><li>
Long-term target of zero scheduling conflicts, with an initial tolerance of no more than one to two minor conflicts per month.</li><li>
100% of scheduled meetings confirmed in advance and supported with an agenda and any required documents.</li></ul>
Task and Deliverable Follow-Through<ul><li>
95% on-time closure of tracked actions and deliverables. All outstanding items have a named owner, due date, and next action.</li><li>
Weekly status summary delivered to the CEO by end of business each Friday.</li></ul>
Confidentiality and Document Control<ul><li>
Zero breach of confidential information.</li><li>
100% compliance with Ottofiles versioning, naming, and classification conventions for controlled documents.</li></ul> 
Living Job Description Model
This role operates within a Living Job Description framework. The responsibilities and expectations outlined above represent the current scope of the position. As Drakken grows and evolves &mdash; and as the EA&rsquo;s capability is demonstrated &mdash; this scope is expected to expand, with additional responsibilities progressively transferred to the role. Any material changes will be discussed collaboratively and in advance, ensuring transparency and mutual understanding. Adaptability and a willingness to take on evolving responsibilities are essential to success in this role. 
Key Requirements<ul><li>
5&ndash;8 years of experience in executive support, ideally at the C-suite level</li><li>
Proven experience managing an executive inbox and calendar independently</li><li>
Exceptional organizational and prioritization skills</li><li>
Strong written and verbal communication skills (fluent English required)</li><li>
High level of discretion and professionalism</li><li>
Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)</li><li>
Comfortable working across multiple time zones and international teams</li><li>
Experience or strong interest in using AI tools to enhance productivity</li><li>
Ability to operate in a fast-paced, high-responsibility environment</li></ul> 
Preferred<ul><li>
Experience in engineering, energy, or project-based organizations</li><li>
Additional languages are a plus</li></ul></div>

Executive Assistant

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