engineering administrator

BLUE DIAMOND GENERAL L.L.C

Horn Ridge Engineering &amp; Consultancy is seeking an experienced HR &amp; Administrator Executive to oversee Human Resources administration, executive support, document control, and project coordination across the HR, Projects, and Operations Departments. The successful candidate will play a key role in managing the employee lifecycle, supporting recruitment and payroll administration, maintaining technical and corporate documentation, and ensuring efficient administrative operations within a construction and engineering environment.Key ResponsibilitiesHuman Resources<ul><li>Manage recruitment, onboarding, probation, employee records, contracts, and offboarding.</li><li>Coordinate attendance, leave, payroll inputs, performance appraisals, and HR reporting.</li><li>Prepare HR letters, employment contracts, warning letters, certificates, and other HR documentation.</li><li>Ensure compliance with company policies and applicable labour regulations.</li><li>Support employee relations, disciplinary processes, training coordination, and HR initiatives.</li></ul>Technical &amp; Administrative Support<ul><li>Manage document control for project drawings, technical submissions, contracts, reports, correspondence, and company records.</li><li>Maintain document registers, version control, filing systems, and archives.</li><li>Provide executive administrative and secretarial support to Management, Projects, and Operations.</li><li>Prepare reports, presentations, official correspondence, and meeting minutes.</li><li>Coordinate meetings, travel arrangements, project documentation, and communication with clients, consultants, contractors, and internal departments.</li><li>Monitor contract renewals, project documentation, and administrative deadlines.</li><li>Maintain confidentiality of HR, commercial, and project information.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor's Degree in Human Resources, Business Administration, Office Management, Engineering, Construction Management, or a related field.</li><li>Minimum 7 years of experience in HR, administration, executive support, or document control within an engineering consultancy, construction, or project-based environment.</li><li>Strong knowledge of HR administration, document control, and construction documentation.</li><li>Excellent English communication and report-writing skills.</li><li>Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)</li></ul>Application Question(s):<ul><li>Are you currently in UAE?</li><li>Can you join immediately?</li></ul>Work Location: In person

HR And Admin Executive

Angel Cakes

Apply here: https://hr.angelcakes.world Angel Cakes is looking for a dedicated and skilled Floor Manager in our cafe in Dubai Hills Park If you are an experienced administrator with excellent organizational and team management skills, we&rsquo;d love to have you on board!About Us:Angel Cakes is a premium organic caf&eacute; chain in Dubai, renowned for our gluten-free, refined sugar-free, and mostly vegan treats. We pride ourselves on being the first health-conscious patisserie in the UAE, where everything sweet is also good for you. Join us in creating a unique, wholesome dining experience.Role Description:As a Floor Manager at Angel Cakes, you will be responsible for:<ul><li>Ensuring a high level of customer service and guest satisfaction</li><li>Managing caf&eacute; staff, including scheduling and task allocation</li><li>Overseeing daily operations to ensure smooth and efficient service</li><li>Handling customer feedback and resolving any issues promptly</li><li>Maintaining inventory and ordering supplies as needed</li><li>Upholding health and safety standards according to HACCP guidelines</li></ul>Who We're Looking For:<ul><li>Proven experience as a Caf&eacute; Administrator or in a similar role</li><li>Strong organizational and multitasking skills</li><li>A passion for providing excellent customer service</li><li>Ability to manage and motivate a team effectively</li><li>Familiarity with health and safety regulations in food service</li></ul>Why Join Angel Cakes?Be part of our dynamic and growing team, where we&rsquo;re redefining healthy dining in the UAE. If you&rsquo;re ready to contribute to a brand dedicated to quality and innovation, apply now!Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per monthApplication Question(s):<ul><li>What's your visa status?</li><li>What's your notice period?</li></ul>Experience:<ul><li>Administration: 2 years (Required)</li></ul>Language:<ul><li>Russian (Preferred)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Floor Manager

Alzayani Investments

Job Overview Euro Motors is seeking a highly organised and detail-oriented Parts Administrator (Automotive) to join our dynamic team. Based in Sitrah, Bahrain, this is a Full-Time position within our thriving automotive division. We employ state-of-the-art technologies to ensure we maintain an international competitive edge and stand ready for all future challenges. The successful candidate will play a crucial role in the efficient operation of our parts department, ensuring seamless administrative support and contributing to our commitment to exceptional service. Responsibilities * Process parts orders accurately and efficiently for internal and external customers. * Maintain and update the parts inventory system to ensure stock levels are accurate. * Liaise with suppliers to place orders, track shipments, and ensure the timely delivery of parts. * Handle parts-related enquiries from technicians, service advisors, and customers in a professional manner. * Prepare and generate reports related to stock levels, order status, and departmental performance. * Assist with regular stock-taking, cycle counts, and inventory audits. * Manage the administration of returns, warranties, and exchanges according to company policy. * Ensure all paperwork, including invoices and delivery notes, is correctly processed and filed. Qualifications * Proven experience in an administrative role, preferably within the automotive industry. * Exceptional organisational and time-management skills with the ability to manage multiple priorities. * Strong attention to detail and a commitment to accuracy. * Proficient in using inventory management software and the Microsoft Office Suite, particularly Excel. * Excellent written and verbal communication skills. * A proactive and collaborative team player with the ability to work independently. * Previous experience as a Parts Administrator or a strong knowledge of automotive components would be highly advantageous.

Parts Administrator-Automotive

Worley

<div>About us
Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating complexity as they meet today's needs and transition to more sustainable solutions.
 
 
Job Purpose &amp; Scope:
<ul><li>Ensuring HSSEQ goals, objectives and targets are met through personal leadership and involvement.
</li><li>Safe delivery and handover of the Project to the Owner, sustainably, safely, on time, within budget, ensuring that a quality product is produced that represents &lsquo;best value&rsquo; for the Owner and their Stakeholders.
</li><li>To provide Cost and Estimating management, leadership and support for all Project activities.
</li><li>Oversee Budget, Cost, Estimating, Progress Measurement and Forecasting activities of the EPC Contractor and ensure these are aligned to the overall Project objectives.
</li><li>Support the Project Controls Manager and provide functional support to the Project PMC and Owner&rsquo;s teams.
</li></ul>Principal Accountabilities:
<ul><li>Support office administration and facilities management
</li><li>Provide Personnel Administration &amp; Mobilization Support
</li><li>Arrange air tickets, hotel bookings, site accommodation, and transportation.
</li><li>Coordinate staff movements between HQ, site, and home country.
</li><li>Manage vehicle allocation, driver coordination, and transport schedules.
</li><li>Support emergency travel and mobilization requirements.
</li><li>Control logistics costs in line with approved budgets
</li><li>Maintain administrative records, correspondence logs, and filing systems.
</li><li>Support document controllers with transmittals, courier handling, and archiving.
</li><li>Manage incoming/outgoing letters, packages, and official communications.
</li><li>Ensure proper confidentiality and controlled access to sensitive documents.
</li><li>Maintain attendance, timesheets, and leave records for PMC personnel.
</li><li>Coordinate with project controls / HR for timesheet validation and payroll inputs.
</li><li>Track annual leave balances and support leave utilization planning.
</li><li>Issue reminders on contract end dates and leave encashment policies.
</li><li>Manage admin-related vendors (transport, catering, cleaning, accommodation).
</li><li>Support procurement with quotations, LPO follow-ups, and service contracts.
</li><li>Monitor vendor performance and service-level compliance.
</li><li>Process invoices related to admin services for finance verification.
</li><li>Support cost tracking for admin and logistics budgets.
</li><li>Verify invoices, receipts, and supporting documents before finance submission.
</li><li>Maintain petty cash records (if applicable).
</li><li>Act as focal point for administrative coordination with Client and contractors.
</li><li>Support Client audits, meetings, and visits (logistics and arrangements).
</li><li>Ensure alignment with Client administrative procedures and site rules.
</li><li>Ensure compliance with Company, Client, and regulatory requirements.
</li><li>Support internal and external audits (HR, HSE, ISO, Client audits).
</li><li>Maintain updated administrative procedures and trackers.
</li><li>Provide regular admin status reports to PMC management.
</li></ul><ul><li>A bachelor&rsquo;s degree in any discipline or equivalent from an accredited university with a minimum of 10+ years of relevant experience as administrator or similar role in Oil &amp; Gas or Petrochemical Projects including minimum five (5) years in GCC region.
</li><li>ADNOC Project Experience is require.
</li><li>Offshore project experience is required.
</li></ul>Moving forward together
We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. We're building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard.
And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here.
<div>And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.</div></div>

Senior Office Administrator

VN Capitals

About the RoleWe are looking for an experienced Administrator to join our Family Office, responsible for the day-to-day facility and property management of our real estate portfolio. The successful candidate will act as the central point of contact for facility services, payments, access management, documentation, and coordination with real estate agents. Key Responsibilities Facility &amp; Property Management• Coordinate and order facility management services for all units, including cleaning, maintenance, and technical support• Re-register and centralize all accesses under a single set of logins and one company email address• Monitor and control payment of service charges, DEWA, Empower• Oversee and control the collection of cash payments and cheques from tenants• Issue and manage viewing passes and coordinate access for property viewings• Create and manage property listings, maintaining ongoing communication with agents Requirements• Fluent English with excellent written and verbal communication skills• Prior experience in property management, facility management, or real estate administration preferred• Strong organizational skills with the ability to manage multiple properties and accounts simultaneously• Proactive and Create and manage property listings, maintaining ongoing communication with agents responsible

Administrator - Family Office

Joys Facilities Management

We are looking for a highly organized and detail-oriented HR Administrator cum Accountant to join our team. The ideal candidate will be responsible for managing day-to-day HR administrative tasks and accounting functions, ensuring smooth operations across both departments. This is a dual role requiring multitasking, discretion, and efficiency.Key Responsibilities:Human Resources (HR) Responsibilities:<ul><li>Maintain and update employee records and HR databases.</li><li>Assist with the recruitment process including posting job ads, screening resumes, and scheduling interviews.</li><li>Prepare and issue employment contracts, letters, and other HR-related documents.</li><li>Handle onboarding and offboarding processes for employees.</li><li>Track employee attendance, leave, and benefits.</li><li>Maintain and ensure compliance with HR policies and labor laws.</li><li>Coordinate employee performance appraisals and training activities.</li><li>Support in payroll processing by providing necessary data.</li></ul>Accounting Responsibilities:<ul><li>Handle day-to-day accounting transactions (Accounts Payable/Receivable).</li><li>Maintain accurate financial records and ledgers.</li><li>Prepare bank reconciliations and monthly financial reports.</li><li>Assist in budget preparation and expense monitoring.</li><li>Support external audits and liaise with auditors when required.</li><li>Process invoices, receipts, and petty cash transactions.</li><li>Ensure compliance with accounting standards and company policies.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Human Resources, Accounting, Finance, or related field.</li><li>Minimum 2 years of relevant work experience in HR and accounting roles.</li><li>Familiarity with HR software and accounting systems (e.g., Tally, QuickBooks, SAP, or similar).</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per monthWork Location: In person

HR ADMINISTRATOR CUM ACCOUNTANT

You Smart

Job Title: Administrative Assistant cum Operations CoordinatorCompany: You Smart Communications Network LLCLocation: Al Quoz 1, Dubai, United Arab EmiratesEmployment Type: Full-Time, On-SiteSalary: AED 2,500 &ndash; AED 3,000 per month (based on experience and qualifications)Working Days: Monday to SaturdayJoining: ImmediateAbout the CompanyYou Smart Communications Network LLC is a Dubai-based engineering and technology company established in 2015, specialising in Smart Home Automation, Extra Low Voltage (ELV) systems, CCTV surveillance, access control, networking and Wi-Fi solutions, audio visual and home cinema, gate barrier systems, and integrated building technologies. We deliver end-to-end solutions across residential, commercial, hospitality, and industrial projects throughout the UAE.Role OverviewWe are seeking a well-organised and dependable Administrative Assistant cum Operations Coordinator to support the daily administrative and operational functions of the company. Reporting to the Operations Manager, the successful candidate will act as the central coordination point between the sales, projects, procurement, and technical teams &mdash; ensuring documentation, scheduling, and client communication are handled accurately and on time.This position offers direct exposure to project operations in a fast-growing technology company and a clear path toward greater operational responsibility.Key ResponsibilitiesAdministration<ul><li>Manage day-to-day office administration, correspondence, filing, and record keeping (physical and digital).</li><li>Prepare, format, and issue company documents including letters, reports, and presentations.</li><li>Maintain organised records of contracts, warranties, delivery notes, and project files.</li><li>Handle incoming calls and emails, directing enquiries to the relevant department and following up to closure.</li><li>Support management with calendar scheduling, meeting coordination, and minutes of meetings.</li></ul>Sales &amp; Documentation Support<ul><li>Prepare and issue quotations, proforma invoices, and tax invoices under the guidance of the Sales team.</li><li>Maintain the enquiry and quotation register, and follow up with clients on pending quotations.</li><li>Update and maintain the customer database and contact records.</li></ul>Operations &amp; Project Coordination<ul><li>Coordinate technician schedules, site visits, and installation appointments with clients.</li><li>Track project progress and update job status in the company tracking sheets.</li><li>Prepare Local Purchase Orders (LPOs) and coordinate with suppliers on deliveries and pending items.</li><li>Assist in material requisition, delivery note preparation, and basic stock/inventory record keeping.</li><li>Coordinate Annual Maintenance Contract (AMC) renewals, service schedules, and reminder follow-ups.</li><li>Prepare project handover documents, service reports, and completion certificates.</li></ul>Client &amp; Team Support<ul><li>Serve as the first point of contact for client enquiries, service requests, and complaints, ensuring timely response and resolution.</li><li>Coordinate between engineers, technicians, procurement, and accounts to ensure smooth workflow.</li><li>Support the Accounts department with invoice follow-up and payment collection reminders.</li><li>Assist HR and Administration with staff attendance records, leave documentation, and visa/document renewal tracking.</li></ul>Required Qualifications<ul><li>Minimum 1 year of experience as an Administrative Assistant, Operations Coordinator, Office Administrator, Project Coordinator, or in a similar role &mdash; preferably within the ELV, MEP, IT, construction, or facilities management sector.</li><li>Excellent written and spoken English communication skills.</li><li>Strong working knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>High computer literacy with fast and accurate typing skills.</li><li>Strong organisational and time management abilities, with proven capability to manage multiple priorities simultaneously.</li><li>High level of attention to detail and accuracy in documentation.</li><li>Ability to work independently with minimal supervision.</li><li>Bachelor's degree or diploma in Business Administration, Commerce, or a related field is preferred.</li><li>Currently residing in the UAE with a valid visa and able to join immediately.</li></ul>Candidate ProfileWe are looking for a professional who is highly organised, honest, and trustworthy; self-motivated and proactive in identifying and resolving issues; detail-oriented and customer-focused; a fast learner who remains calm under pressure; and able to maintain strict confidentiality of company and client information.What We Offer<ul><li>Employment visa and medical insurance as per UAE Labour Law.</li><li>Annual leave and air ticket entitlement as per UAE Labour Law.</li><li>Structured training on ELV, smart home, and building technology systems.</li><li>A stable, growing company with genuine opportunity for career progression into operations and project management.</li><li>A professional, supportive, and team-oriented working environment.</li></ul>How to ApplyInterested candidates are invited to apply through Indeed with an updated CV. Applications that include a brief note on relevant administrative or coordination experience will be given priority. Only shortlisted candidates will be contacted.You Smart Communications Network LLC is an equal opportunity employer. All applications are treated in strict confidence.Pay: AED2,500.00 - AED3,000.00 per monthApplication Question(s):<ul><li>This position offers a monthly salary of AED 2,500 to AED 3,000 based on experience. Are you willing to accept this salary range?</li><li>How many years of experience do you have in an administrative, office coordination, or operations coordination role?</li><li>Please rate your proficiency in Microsoft Word, Excel, and Outlook (Basic / Intermediate / Advanced), and briefly describe how you have used Excel in a previous role.</li><li>This role requires full-time attendance at our Al Quoz 1, Dubai office from Monday to Saturday. Are you able to commit to this schedule?</li><li>Are you able to commute reliably to Al Quoz 1, Dubai, or relocate within a reasonable distance of the office before your start date?</li><li>What is your current visa status, and what is your earliest available joining date?</li><li>Describe a time you managed several competing administrative tasks or deadlines at once. How did you prioritise them?</li><li>Do you have experience preparing quotations, purchase orders, or invoices? If yes, please specify the software used.</li></ul>Work Location: In person

Administrative Assistant cum Operations Coordinator

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