engineering coordinator

Beverly Hills Maintenance

Job Summary:The Engineering Coordinator supports the engineering department by managing schedules, facilitating communication between teams, tracking project progress, and ensuring documentation is complete and up to date. The role requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The Engineering Coordinator acts as the key point of contact for engineering-related administration and coordination.Key Responsibilities:<ul><li>Coordinate engineering projects, including scheduling meetings, tracking timelines, and updating project plans.</li><li>Maintain engineering documentation, such as technical drawings, specifications, permits, and reports.</li><li>Communicate with internal departments, vendors, and contractors to ensure timely exchange of information and deliverables.</li><li>Track the status of project milestones, resources, and budgets, and provide regular progress reports to management.</li><li>Organize and maintain databases, document control systems, and project files.</li><li>Assist with procurement of materials, equipment, and services required by engineering teams.</li><li>Support quality assurance processes by ensuring compliance with industry standards, codes, and company procedures.</li><li>Prepare reports, presentations, and technical documents as required.</li><li>Coordinate work permits, safety documentation, and compliance paperwork.</li><li>Perform other administrative or technical support tasks as assigned by the engineering or project management teams.</li></ul>Qualifications:Education &amp; Experience:<ul><li>Bachelor&rsquo;s degree in Engineering, Project Management, or a related technical field.</li><li>2&ndash;5 years of experience in an engineering support or coordination role.</li><li>Familiarity with engineering and technical documentation processes.</li></ul>Skills &amp; Competencies:<ul><li>Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)</li><li>Strong communication and interpersonal skills.</li><li>Excellent organizational and multitasking abilities.</li><li>Knowledge of document control systems and basic project management principles.</li><li>Ability to read and interpret technical drawings and specifications (preferred but not always required).</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>What is your salary expectation? (Mention Basic, Housing and Transportation)</li><li>Do you have a valid QID/Residence Permit with NOC?</li><li>If you're selected, how soon you can join?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Engineering Coordinator: 3 years (Preferred)</li></ul>

Engineering Coordinator

Swan Global WLL

The Engineering Coordinator serves as the central interface between engineering, procurement, construction, and client teams for an offshore EPC project. The role ensures technical integrity, alignment of multidisciplinary engineering deliverables, and smooth information flow from design through fabrication, installation, and commissioning. The incumbent will play a pivotal role in coordinating offshore engineering packages, supporting construction readiness, and maintaining schedule and quality compliance.Key Responsibilities1. Engineering Coordination<ul><li>Coordinate and track all multidisciplinary engineering deliverables (mechanical, electrical, instrumentation, structural, process, etc.) in line with project milestones.</li><li>Interface with client and engineering contractor to review and approve drawings, data sheets, and technical documents.</li><li>Ensure engineering deliverables are consistent with project specifications, standards, and offshore requirements.</li></ul>2. Interface &amp; Communication<ul><li>Act as the focal point between onshore engineering offices and offshore execution teams.</li><li>Liaise with fabrication yards, offshore construction, and commissioning teams to resolve technical queries (TQs, NCRs, RFIs).</li><li>Facilitate coordination meetings between engineering, procurement, and construction teams for timely closure of action points.</li></ul>3. Project Control &amp; Documentation<ul><li>Monitor and report progress of engineering deliverables against plan; highlight deviations and recommend corrective actions.</li><li>Manage document transmittal and revision control via EDMS (e.g., Aconex, SmartPlant, SharePoint).</li><li>Maintain technical logs and ensure full traceability of changes and approvals.</li></ul>4. Technical &amp; Compliance<ul><li>Ensure design compliance with QatarEnergy and international standards (API, ASME, IEC, ISO, NORSOK).</li><li>Support constructability and HSE reviews; ensure lessons learned are incorporated.</li><li>Participate in offshore site surveys and pre-commissioning readiness checks.</li></ul>5. Team Leadership<ul><li>Coordinate with discipline engineers and subcontractors to resolve design and interface issues.</li><li>Support mentoring and technical guidance to junior engineers and coordinators.</li><li>Work closely with Planning and QA/QC to align engineering completion with construction priorities.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Engineering (Mechanical / Civil / Electrical preferred).</li><li>Minimum 15 years of engineering experience in Oil &amp; Gas EPC projects, with at least 5 years on offshore platforms.</li><li>Proven track record in coordinating multidisciplinary teams for offshore topsides, jackets, or subsea facilities.</li><li>Familiar with QatarEnergy / QP engineering standards and regulatory frameworks.</li><li>Proficient in project management tools (Primavera, MS Project) and engineering databases.</li><li>Strong communication, coordination, and document management skills.</li></ul>Certifications (Preferred)<ul><li>PMP / PMI or equivalent project coordination certification.</li><li>Offshore survival and H2S certifications (BOSIET, HUET).</li><li>ISO 9001:2015 awareness or Lead Auditor certification (advantageous).</li></ul>Key Competencies<ul><li>Cross-disciplinary coordination and stakeholder management.</li><li>Attention to detail with a focus on engineering deliverable quality.</li><li>Strong understanding of offshore construction and commissioning sequence.</li><li>Proactive communication and issue resolution.</li><li>Commitment to safety and compliance in offshore environments.</li></ul>Job Types: Full-time, Contract Contract length: 12 monthsApplication Question(s):<ul><li>How many years of engineering experience in Oil &amp; Gas EPC projects?</li><li>How many years on offshore platforms?</li></ul>

TAMANI MARINA HOTEL

We are seeking a proactive and detail-oriented Engineering Coordinator to support our engineering team in delivering high-quality projects on time and within budget. This role is pivotal in ensuring seamless coordination between engineering, procurement, and project management teams.Key Responsibilities:<ul><li>	Coordinate engineering activities across departments to ensure project milestones are met</li></ul><ul><li>	Maintain project documentation, schedules, and technical records</li></ul><ul><li>	Liaise with vendors, contractors, and internal teams to track deliverables and resolve issues</li></ul><ul><li>	Assist in preparing technical reports, drawings, and documentation for client submissions</li></ul><ul><li>	Monitor compliance with engineering standards, safety regulations, and quality procedures</li></ul><ul><li>	Support procurement processes by tracking material submittals and approvals</li></ul><ul><li>	Organize and facilitate engineering meetings, taking minutes and following up on action items</li></ul>Requirements:<ul><li>	Bachelor degree in engineering, Project Management, or a related field</li></ul><ul><li>	Minimum 2 years of experience in a coordination or administrative role within an engineering or technical environment</li></ul><ul><li>	Strong organizational and multitasking skills with attention to detail</li></ul><ul><li>	Proficiency in MS Office; experience with project management tools</li></ul><ul><li>	Excellent communication and interpersonal skills</li></ul><ul><li>	Ability to thrive in a fast-paced, multicultural team environment</li></ul>What We Offer:<ul><li>	Competitive salary and benefits package</li></ul><ul><li>	Opportunities for professional growth and development</li></ul><ul><li>	Collaborative and inclusive work culture</li></ul><ul><li>	Exposure to diverse engineering projects and stakeholders</li></ul>Job Type: Full-time

Al Habtoor Group

We are looking for an Engineering Coordinator to join our dynamic Engineering team and provide essential administrative and operational support to ensure the smooth functioning of the department.Key ResponsibilitiesCoordinate daily maintenance requests, preventive maintenance schedules, and job assignments.Maintain records, reports, and documentation related to maintenance activities, equipment history, and spare parts inventory.Assist in preparing purchase requests, quotations, and follow-up with vendors and procurement teams.Liaise with other departments to ensure timely response to engineering-related issues.Support the Engineering leadership team with administrative tasks, including filing, scheduling, and report generation.Monitor staff attendance, overtime, and leave records in coordination with HR.Ensure compliance with safety and operational standards at all times.RequirementsMinimum 2 years of experience in a similar role, preferably in a five-star hotel or resort.Strong organizational and multitasking skills.Proficient in MS Office (Excel, Word, PowerPoint) and maintenance systems (e.g., HotSOS, Opera, or equivalent).Excellent communication skills and attention to detail.Ability to work in a fast-paced environment and coordinate effectively with a multicultural team.Why Join UsBe part of a world-class hospitality brand under the Marriott Autograph Collection, where we foster a culture of excellence, innovation, and growth.If you are passionate about engineering operations and teamwork, apply now and be part of our success story.Job Types: Full-time, PermanentPay: Up to AED2,200.00 per month

Accor

<div><div>Company Description</div> 
The Iconic Rixos Gulf Hotel Doha introduces a unique lifestyle and luxurious Services and products, Rixos warm hospitality, the vibrant Entertainment programs, and the trendy and distinguished ALL INCLUSIVE Food and Beverage concepts with 378 beautifully appointed guest Rooms, dream bedding and luxurious atmosphere. Join our motivated and vibrant Team as Engineering Coordinator and build your career with us.<div> 
Job Description</div> 
<ul><li>
To ensure a smooth administration of the Engineering Department to the standard required by the Hotel.</li><li>
To provide a courteous, professional, efficient and flexible service at all times, following Rixos standards of performance, by e-mail, phone or in person.</li><li>
To coordinate all internal and external correspondence, incoming e-mail, and another administrative duties for the Engineering department.</li><li>
To maintain complete and accurate records of all engineering reports, supplier agreements/contracts as per Rixos procedures and policies.</li><li>
To be familiar with the hotel facilities crucial to the operation of the Engineering Department.</li><li>
To perform opening and closing procedures established for the Engineering Office.</li><li>
To ensure that an efficient and accurate filling system, both manual as well as electronically is maintained at all times.</li><li>
To carry out proper documentation of quarterly, bi-yearly and yearly inventory of the operating equipment.</li><li>
To ensure that the engineering office and surrounding area is kept clean and organized at all times.</li><li>
To monitor operating supplies and reduce spoilage and wastage.</li><li>
To be able to perform emergency procedures.</li><li>
Perform duties outside the scope of the position, in case of emergency, when called upon.</li><li>
Be on call after normal operating hours and coordinate tradespersons after hours if necessary.</li><li>
To take minutes of meetings, types and distributes the same.</li><li>
To prepare stationary requirements/requisitions and keeping control of all stationary.</li><li>
To ensure effective communication within the department and with other operational departments in the Hotel during the shift.</li></ul><div> 
Qualifications</div> 
<ul><li>
Minimum 1 - 2 years as administrative tole in a 5 star hotel.</li><li>
Bachelors Degree or Diploma in Engineering or similar field.</li></ul></div>

Rixos

<div>Company Description 
The Iconic Rixos Gulf Hotel Doha introduces a unique lifestyle and luxurious Services and products, Rixos warm hospitality, the vibrant Entertainment programs, and the trendy and distinguished ALL INCLUSIVE Food and Beverage concepts with 378 beautifully appointed guest Rooms, dream bedding and luxurious atmosphere. Join our motivated and vibrant Team as Engineering Coordinator and build your career with us. 
Job Description 
<ul><li>
To ensure a smooth administration of the Engineering Department to the standard required by the Hotel.</li><li>
To provide a courteous, professional, efficient and flexible service at all times, following Rixos standards of performance, by e-mail, phone or in person.</li><li>
To coordinate all internal and external correspondence, incoming e-mail, and another administrative duties for the Engineering department.</li><li>
To maintain complete and accurate records of all engineering reports, supplier agreements/contracts as per Rixos procedures and policies.</li><li>
To be familiar with the hotel facilities crucial to the operation of the Engineering Department.</li><li>
To perform opening and closing procedures established for the Engineering Office.</li><li>
To ensure that an efficient and accurate filling system, both manual as well as electronically is maintained at all times.</li><li>
To carry out proper documentation of quarterly, bi-yearly and yearly inventory of the operating equipment.</li><li>
To ensure that the engineering office and surrounding area is kept clean and organized at all times.</li><li>
To monitor operating supplies and reduce spoilage and wastage.</li><li>
To be able to perform emergency procedures.</li><li>
Perform duties outside the scope of the position, in case of emergency, when called upon.</li><li>
Be on call after normal operating hours and coordinate tradespersons after hours if necessary.</li><li>
To take minutes of meetings, types and distributes the same.</li><li>
To prepare stationary requirements/requisitions and keeping control of all stationary.</li><li>
To ensure effective communication within the department and with other operational departments in the Hotel during the shift.</li></ul> 

Qualifications 
<ul><li>
Minimum 1 - 2 years as administrative tole in a 5 star hotel.</li><li>
Bachelors Degree or Diploma in Engineering or similar field.</li></ul></div>

Jayasom

<div>
 
 
 An Exclusive Retreat of Wellness and Singularity
 
 
 
 
 
 
 
 In Partnership with Red Sea Global (RSG)
 
 
 
 
 
 
 Opening in
 
 2025
 
 ,
 
 Jayasom Wellness Resort
 
 at
 
 Triple Bay, AMAALA
 
 will be a destination like no other&mdash;an immersive retreat for adults, families, and private residents seeking deep healing, conscious living, and meaningful connection.
 
 
 
 
 
 Jayasom brings to life a haven of
 
 purpose-driven hospitality
 
 rooted in holistic health, integrative medicine, and soulful care. This wellness haven will offer tailored journeys anchored in Western science and complementary therapies&mdash;ranging from physiotherapy, fitness, and nutrition to spa treatment, mindful recreation, and traditional healing practices. Every experience is designed to restore balance, ignite vitality, and foster connection with self, others, and nature.
 
 
 
 
 
 We&rsquo;re assembling a
 
 pioneering team
 
 of healers, wellness practitioners, clinicians, and creatives&mdash;individuals who are passionate about elevating human potential and reshaping the future of life.
 
 
 
 
 
 
 Join Jayasom. Redefine the future of wellness.
 
 
 
 
 
 
 
 JOB PURPOSE
 
 
 <ul>
 <li>
 Assist guests efficiently, courteously, and professionally in all Engineering related areas, maintaining high levels of service.
 </li>
 <li>
 Collect information and communicate efficiently with all resort departments to ensure that the information is correctly communicated and guests&rsquo; requests are fulfilled in a professional and timely manner.
 </li>
 <li>
 Log all engineering requests in proper system to ensure all issues are resolved promptly.
 </li>
 <li>
 Ensure all materials, tools and equipment are brought back and logged as per policy.
 </li>
 <li>
 Strive to continuously exceed guests&rsquo; expectations by anticipating their needs and requests.
 </li>
 <li>
 Ambassador of the company&rsquo;s wellness and sustainability culture, promote its awareness amongst team members by leading by example and living a healthy and balanced lifestyle.
 </li>
 </ul>
 
 
 
 
 
 GENERAL RESPONSIBILITIES
 
 
 <ul>
 <li>
 Serve as the primary administrative support to the Engineering team.
 </li>
 <li>
 Manage departmental correspondence, memos, and internal communication.
 </li>
 <li>
 Maintain accurate records of all maintenance reports and documents.
 </li>
 <li>
 Create and maintain logs, reports, and inventories of tools, materials, and maintenance supplies.
 </li>
 <li>
 Coordinate with other departments (Housekeeping, Front Office, F&amp;B) to schedule maintenance work with minimal guest disruption.
 </li>
 <li>
 Assist in preparing monthly reports, maintenance schedules, and energy usage data.
 </li>
 <li>
 Liaise with external vendors and contractors for service appointments and documentation.
 </li>
 <li>
 Handle timekeeping, attendance records, and shift schedules for engineering staff.
 </li>
 <li>
 Process purchase requisitions, invoices, and budget tracking related to engineering supplies.
 </li>
 <li>
 Maintain effective communication with all levels of the organisation.
 </li>
 <li>
 Develop and maintain effective relationships with colleagues, corporate office, guests, ownership.
 </li>
 <li>
 Maintain high level of professionalism and with exceptional level of confidentiality and integrity.
 </li>
 <li>
 Work collaboratively with colleagues within own department and all resort departments.
 </li>
 <li>
 Keep updated on all services and programmes available at the resort and promote them to guests.
 </li>
 <li>
 Proactively, participate in meetings, trainings, committees and community relations activities and programs.
 </li>
 <li>
 Work towards exceeding company&rsquo;s business targets.
 </li>
 <li>
 Take a positive, resourceful and innovative approach to every project.
 </li>
 <li>
 Carry out any other reasonable duties and responsibilities as assigned.
 </li>
 </ul>
 
 
 
 
 
 KEY OPERATIONAL RESPONSIBILITIES
 
 
 <ul>
 <li>
 Attend and participate in daily pre- and post-shift meetings. Communicate openly and effectively with team members.
 </li>
 <li>
 Develop and maintain friendly professional relationships with guests to ensure 100% guest satisfaction.
 </li>
 <li>
 Deliver outstanding guest experience from pre-arrival to post departure.
 </li>
 <li>
 Ensure health and safety requirements are adhered to, including a personal knowledge of the correct usage of all cleaning products used.
 </li>
 <li>
 Manage and coordinate all guests&rsquo; and employees&rsquo; calls to the Engineering office.
 </li>
 <li>
 Prepare daily room assignments, expedite all guest requests as quickly as possible and records and relays all requests and information handled through the desk.
 </li>
 <li>
 Track and handle all departmental communication.
 </li>
 <li>
 Coordinate and schedule technicians to floors, rooms and public areas.
 </li>
 <li>
 Assist with the scheduling and room assignments to ensure proper coverage.
 </li>
 <li>
 Complete all paperwork such as filling out supply requisitions, maintenance request forms, and updating logbooks.
 </li>
 <li>
 Communicate discrepancies to the Head of Engineering.
 </li>
 <li>
 Answer telephone, dispatch orders and handle all basic office duties.
 </li>
 <li>
 Dispatch engineering work orders.
 </li>
 <li>
 Conduct month end inventories and compile reports within the due date.
 </li>
 <li>
 Monitor and control purchases and requisitions.
 </li>
 <li>
 Monitor stock and act accordingly if refill is needed.
 </li>
 <li>
 Coordinate with all departments at all times in order to guarantee timely release for arrivals.
 </li>
 <li>
 Manage and overlook daily operation on assigned rooms.
 </li>
 <li>
 Be aware of any OOS/OOO rooms in respective areas.
 </li>
 <li>
 Ensure all guests&rsquo; queries and requests are handled in a prompt, courteous and professional manner.
 </li>
 <li>
 Ensure all guests&rsquo; complaints are handled in a prompt and professional manner to ensure 100% guest satisfaction. Keep a record of guests&rsquo; complaints, actions taken and compensation provided.
 </li>
 <li>
 Maintain regular and effective communication with all resort departments to ensure a smooth running of the operations.
 </li>
 <li>
 Assist People Leaders in the preparation of daily reports and distribute to all relevant parties.
 </li>
 <li>
 Report any related accidents, or other injuries to the Head of Engineering.
 </li>
 <li>
 Ensure guest&rsquo;s portfolios are updated with all necessary information as per company policies and local requirements.
 </li>
 <li>
 Proactively collaborates and helps other resort departments as required.
 </li>
 </ul>
 
 
 
 
 
 JOB REQUIREMENTS
 
 
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 High school diploma or equivalent required; associate or bachelor&rsquo;s degree preferred.
 </li>
 <li>
 Proficiency in MS Office Suite (Excel, Word, Outlook), previous experience in hotel&rsquo;s work order systems.
 </li>
 <li>
 Strong organizational and communication skills.
 </li>
 <li>
 Basic knowledge of hotel engineering systems and maintenance terminology is a plus.
 </li>
 </ul>
 
 
 
 
 
 Work Experience:
 
 
 <ul>
 <li>
 2+ years of administrative experience, preferably in hospitality or facilities management.
 </li>
 <li>
 Experience working with multicultural teams
 </li>
 </ul>
 
 
 
 
 
 Knowledge:
 
 
 <ul>
 <li>
 should be fluent in English
 </li>
 <li>
 experienced in purchasing, documentation, and administrative coordination.
 </li>
 <li>
 Housekeeping services
 </li>
 <li>
 Luxury service standards
 </li>
 </ul>
 
 
 
 
 
 Competencies:
 
 
 <ul>
 <li>
 Problem-solving
 </li>
 <li>
 Interpersonal savvy
 </li>
 <li>
 Communication proficiency
 </li>
 <li>
 Collaboration skills
 </li>
 </ul>
 
 
 
 
 
 Technical Skills:
 
 
 <ul>
 <li>
 proficient in computer skills
 </li>
 <li>
 Costumer service
 </li>
 <li>
 Teamwork and collaboration
 </li>
 <li>
 Global and cultural awareness
 </li>
 <li>
 Hotel information system
 </li>
 <li>
 Organization and time management
 </li>
 <li>
 Attention to detail
 </li>
 <li>
 Housekeeping equipment and cleaning product knowledge
 </li>
 </ul>
 
 
 
 
 
 Attitude:
 
 
 <ul>
 <li>
 Positive
 </li>
 <li>
 Creative and innovative
 </li>
 <li>
 Friendly and approachable
 </li>
 <li>
 Flexible and adaptable to change
 </li>
 <li>
 Reliable
 </li>
 <li>
 Empathetic
 </li>
 <li>
 Strong work ethics and integrity
 </li>
 </ul>
 
 
 
 
 
 
 Disclaimer:
 
 
 
 
 The above statements are intended to describe the general nature and level of work being performed. This is not an exhaustive list of responsibilities. Position Descriptions are dynamic and change depending on the organisational requirements. All staff may be required to perform duties outside of their normal responsibilities as required.
 
</div>

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