entry level administrative assistant

The Law Office of Jason Carr, PLLC

Administrative Assistant | Law Firm | Entry LevelPay: $15.00 per hourJob Type: Full-timeSchedule: Monday to Friday, 8:00 AM - 5:00 PM (8-hour shift with 1-hour lunch)Location: In-person, Rockwall, TX 75032 (no remote work available)About UsThe Law Office of Jason Carr, PLLC is a growing tax law firm in Rockwall, Texas that helps individuals and small business owners resolve IRS issues, plan for taxes, and protect their assets. We offer a professional, team-oriented workplace where every role contributes directly to client outcomes.Position SummaryWe are hiring an Administrative Assistant II to serve as the primary point of contact for incoming calls in a high-volume phone environment. This is an entry-level, full-time position centered on answering calls, confirming client appointments, and providing general administrative support. You will use the OOMA Office phone system daily and play a key role in keeping the firm's schedule organized and clients informed. Full training is provided, including on all phone and office systems.Essential Functions<ul><li>Answer and manage a high volume of incoming calls using the law firm phone system</li><li>Confirm, schedule, and reschedule client appointments</li><li>Route calls and take detailed messages for Attorneys, Managing Directors, Engagement Managers, and other staff</li><li>Provide administrative support to Attorneys, Managing Directors, Engagement Managers, and other staff</li><li>Assist with light document preparation and filing as needed</li><li>Maintain break room cleanliness, including unloading the dishwasher and restocking supplies</li><li>Perform general office duties as assigned</li><li>Greet and welcome guests (including clients and business partners)</li></ul>Physical Requirements<ul><li>Ability to sit for extended periods while operating a phone and computer</li><li>Ability to lift and carry up to 15 pounds (e.g., office supplies, mail)</li><li>Ability to speak clearly and hear effectively for phone-based communication</li></ul>Qualifications<ul><li>High school diploma or equivalent (required)</li><li>Strong verbal communication skills and a professional phone presence</li><li>Ability to manage multiple calls and tasks simultaneously in a fast-paced environment</li><li>Proficiency with Mac/Apple computers</li><li>Working knowledge of Gmail, Google Docs, and Microsoft Word</li><li>Comfortable navigating the internet for research and daily tasks</li><li>Detail-oriented with strong organizational skills</li><li>Self-motivated with a positive, team-first attitude</li><li>Ability to maintain a neat, professional appearance consistent with the firm's business casual dress code (reasonable accommodations will be provided for sincerely held religious beliefs, observances, and disabilities)</li><li>Must be authorized to work in the United States</li><li>Prior office, receptionist, or customer service experience is a plus but not required</li></ul>Benefits<ul><li>Health, dental, and vision insurance (after 90-day introductory period)</li><li>Paid time off (1 week, available after 90 days)</li><li>Firm-observed paid holidays (after 90 days)</li><li>Full training provided</li><li>Professional development and advancement opportunities</li><li>Supportive, collaborative office culture</li></ul>Equal Opportunity EmployerThe Law Office of Jason Carr, PLLC is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, veteran status, hair texture, protective hairstyle, or any other characteristic protected by applicable federal, state, or local law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.DisclaimerThis job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. The firm reserves the right to modify duties as needed. Employment with the firm is at-will, meaning either the employee or the firm may end the employment relationship at any time, with or without cause or notice.Pay: $15.00 per hourBenefits:<ul><li>Dental insurance</li><li>Free parking</li><li>Health insurance</li><li>Opportunities for advancement</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Are you comfortable spending the majority of your workday answering and managing a high volume of phone calls?</li></ul>Ability to Commute:<ul><li>Rockwall, TX 75032 (Required)</li></ul>Work Location: In person

Administrative Assistant | Law Firm | Entry Level

Boots To Health Foundation

Volunteer Administrative Assistant (Remote, United States Only) Part-Time | Nonprofit Operations | Experienced Candidates OnlyAbout Boots to Health Foundation Boots to Health Foundation is a mission-driven nonprofit supporting Veterans through programs focused on fitness, wellness, and community connection. Our work helps Veterans transition successfully into civilian life by building sustainable, healthy lifestyles and meaningful support systems.Position Summary We are seeking a highly organized and experienced Administrative Assistant (Volunteer) to support core operational functions. This role is best suited for individuals with prior administrative experience who are comfortable working independently and contributing in a structured, professional environment.This is a volunteer (unpaid), remote position.Key Responsibilities<ul><li>Manage calendars, coordinate meetings, and document detailed meeting notes</li><li>Support internal and external communications, including newsletters and outreach</li><li>Assist with planning and coordination of events, workshops, and fundraising initiatives</li><li>Maintain accurate records for donations, expenses, and program participation</li><li>Prepare reports and administrative materials for leadership, grants, and stakeholders</li><li>Perform general administrative tasks, including data entry and process organization</li></ul>Required Qualifications (Applicants must meet all requirements)<ul><li>Minimum 3+ years of administrative experience (required)</li><li>Demonstrated ability to manage multiple priorities and meet deadlines</li><li>Strong written and verbal communication skills</li><li>High level of organization and attention to detail</li><li>Ability to work independently with minimal supervision</li><li>Reliable and consistent availability</li></ul>Location Requirement<ul><li>Must be physically located within the United States (applications outside the U.S. will not be considered)</li></ul>Commitment Expectations<ul><li>5&ndash;10 hours per week</li><li>Consistent weekly contribution required</li><li>Minimum 3-month commitment preferred</li></ul>Position Details<ul><li>Job Type: Volunteer (Part-Time)</li><li>Compensation: Unpaid</li><li>Work Location: Remote (U.S. only)</li><li>Schedule: Flexible, but reliability is essential</li></ul>What We&rsquo;re Looking For This role is ideal for candidates who are:<ul><li>Seeking meaningful, hands-on nonprofit experience</li><li>Comfortable working in a structured, accountability-driven environment</li><li>Interested in contributing to Veteran-focused programs with measurable impact</li></ul>Experience:<ul><li>Administrative: 3 years (Preferred)</li></ul>Location:<ul><li>United States (Required)</li></ul>Work Location: Remote

Volunteer Administrative Assistant (Remote, United States Only) Part-Time | Nonprofit Operations | E

Spa Day at The Cottage

Start Your Career in a Professional Office Environment!We are currently hiring a reliable and detail-oriented Administrative Assistant to support our growing team. This is a great opportunity for individuals looking to build a stable career with growth potential.No advanced experience required &mdash; we provide training!Responsibilities<ul><li>Answer and direct phone calls</li><li>Manage emails and schedule appointments</li><li>Maintain and organize files and records</li><li>Assist with data entry and basic reports</li><li>Support team members with daily administrative tasks</li><li>Handle office supplies and general coordination</li></ul>Requirements<ul><li>High school diploma or equivalent</li><li>Basic computer skills (Microsoft Word, Excel, email)</li><li>Strong communication and organizational skills</li><li>Ability to multitask and stay organized</li><li>Positive attitude and willingness to learn</li></ul>What We Offer<ul><li>Competitive hourly pay</li><li>Paid training provided</li><li>Career growth opportunities</li><li>Supportive and friendly work environment</li><li>Stable, full-time schedule</li></ul>Why Join Us?We are a fast-growing company that values reliability, teamwork, and growth. Whether you are starting your career or looking for a fresh opportunity, this role offers a strong foundation for long-term success.Apply Today!We are actively hiring and reviewing applications daily. Immediate openings available.Pay: $23.00 - $27.00 per hourBenefits:<ul><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Assistant (Entry-Level)

Siren Glow Aesthetics

Start Your Career in a Professional Office Environment!We are currently hiring a reliable and detail-oriented Administrative Assistant to support our growing team. This is a great opportunity for individuals looking to build a stable career with growth potential.No advanced experience required &mdash; we provide training!Responsibilities<ul><li>Answer and direct phone calls</li><li>Manage emails and schedule appointments</li><li>Maintain and organize files and records</li><li>Assist with data entry and basic reports</li><li>Support team members with daily administrative tasks</li><li>Handle office supplies and general coordination</li></ul>Requirements<ul><li>High school diploma or equivalent</li><li>Basic computer skills (Microsoft Word, Excel, email)</li><li>Strong communication and organizational skills</li><li>Ability to multitask and stay organized</li><li>Positive attitude and willingness to learn</li></ul>What We Offer<ul><li>Competitive hourly pay</li><li>Paid training provided</li><li>Career growth opportunities</li><li>Supportive and friendly work environment</li><li>Stable, full-time schedule</li></ul>Why Join Us?We are a fast-growing company that values reliability, teamwork, and growth. Whether you are starting your career or looking for a fresh opportunity, this role offers a strong foundation for long-term success.Apply Today!We are actively hiring and reviewing applications daily. Immediate openings available.Pay: $27.00 - $31.00 per hourBenefits:<ul><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Shimaa Beauty Center Arlington

Start Your Career in a Professional Office Environment!We are currently hiring a reliable and detail-oriented Administrative Assistant to support our growing team. This is a great opportunity for individuals looking to build a stable career with growth potential.No advanced experience required &mdash; we provide training!Responsibilities<ul><li>Answer and direct phone calls</li><li>Manage emails and schedule appointments</li><li>Maintain and organize files and records</li><li>Assist with data entry and basic reports</li><li>Support team members with daily administrative tasks</li><li>Handle office supplies and general coordination</li></ul>Requirements<ul><li>High school diploma or equivalent</li><li>Basic computer skills (Microsoft Word, Excel, email)</li><li>Strong communication and organizational skills</li><li>Ability to multitask and stay organized</li><li>Positive attitude and willingness to learn</li></ul>What We Offer<ul><li>Competitive hourly pay</li><li>Paid training provided</li><li>Career growth opportunities</li><li>Supportive and friendly work environment</li><li>Stable, full-time schedule</li></ul>Why Join Us?We are a fast-growing company that values reliability, teamwork, and growth. Whether you are starting your career or looking for a fresh opportunity, this role offers a strong foundation for long-term success.Apply Today!We are actively hiring and reviewing applications daily. Immediate openings available.Pay: $24.00 - $29.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

McCabe, Weisberg & Conway, LLC

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 With over 40 years of experiences in Real Estate Law, McCabe, Weisberg and Conway has an immediate opening for a full- time entry level administrative assistant in our Westmont, NJ office! We are a high volume, fast- paced, multi-office law firm representing Mortgage Lenders, Banks and Financial Institutions in New York, New Jersey, Pennsylvania, Delaware, Maryland, DC, Virginia and Florida through the Foreclosure and Bankruptcy legal process.
 
 
 
 
 
 
 
 
 
 
 
 Responsibilities may include, but not limited to:
 
 
 
 
 
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 Assist with mail and prepare documents for mailing
 
 
 
 
 
 
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 Upload files to appropriate external websites
 
 
 
 
 
 
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 File management to ensure court deadline are met
 
 
 
 
 
 
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 Assisting with projects/assignments from Attorneys
 
 
 
 
 
 
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 We are looking for team members who are driven and excited to learn something new every day! Candidates are encouraged to apply, if they pose: strong professional written and communication skills, experienced in drafting and proofreading documents, and have a willingness to work meticulously to ensure the quality of your work is completed. This position is great for any recent college graduate; high school diploma required.&nbsp;
 
 
 
 
 
 
 
 
 
 
 
 
 This is a full-time position, with immediately availability. Compensation will be based on experience and qualifications, and includes a comprehensive benefits package with Medical, Vision, Dental, 401 K, Life Insurances, Short Term and Long Term Disabilities. We invite you to apply to our firm by submitting your resume, cover letter and salary requirements for consideration. Passing of our background, drug test and credit check is a requirement for hire.
 
 
 
 
 
 
 
 
 
 
 
 
 Compensation: Compensation will be based on experience and qualifications, and includes: comprehensive benefits package with Medical, Vision, Dental, 401 K, Life Insurances, Short Term and Long Term Disabilities and a generous paid time off package.
 
 
 
 
 
 
 
 
 
 
 
 
 Hours: 8:00 AM to 4:30 PM; 8:30 AM to 5:00 PM or 9:00 AM to 5:30 PM
 
 
 
 
 
 
 
 
 
 
 
 
 
 This employer does not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, genetic information, disability or because he or she is a protected veteran. It is also the policy to employ and to advance in employment, all persons regardless of race, color, religion, sex, national origin, age, marital status, genetic information, disability or protected veteran status, and to base all employment decisions only on valid job requirements.
 
 
 
 
 
 
 
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Administrative / Office Assistant

SkillersZone LLC

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 We are seeking aAdministrative Customer Virtual Entry-Level Admin Assistant to support our customers and internal teams across the
 
 (MENA)
 
 region. This role combines front-line customer support with strong administrative coordination to ensure smooth day-to-day operations, accurate documentation, and timely resolution of customer inquiries. The ideal candidate is service-minded, detail-oriented, organized, and comfortable working in a multicultural, multilingual environment.
 
 
 You will serve as a key point of contact for customers via phone, email, chat, and messaging platforms, while also handling administrative tasks such as data entry, filing, appointment scheduling, reporting, and coordination with logistics, finance, sales, and technical teams. This role requires excellent communication skills, professionalism, discretion with sensitive information, and the ability to manage multiple priorities with a calm, solutions-focused approach.
 
 
 
 Responsibilities
 
 
 
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 Customer Service (Primary)
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 Respond promptly and professionally to customer inquiries through multiple channels (phone, email, chat, WhatsApp/other messaging tools where applicable)
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 Provide accurate information on products/services, pricing, availability, delivery timelines, warranties, return policies, and general support procedures
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 Resolve complaints and service issues with empathy, patience, and clear follow-through, escalating complex cases to the appropriate department when needed
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 Track and manage customer requests from first contact to closure, ensuring timely updates and adherence to service-level expectations
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 Maintain a positive customer experience by demonstrating cultural awareness, courteous language, and appropriate communication etiquette across MENA markets
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 Collect customer feedback and share insights with supervisors to improve service quality, processes, and recurring issue resolution
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 Administrative Support (Core)
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 Maintain accurate customer records, case notes, and service history in CRM/ERP systems, ensuring data quality and compliance
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 Prepare and update documentation such as order forms, service tickets, delivery notes, customer correspondence, and internal reports
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 Coordinate appointments, service visits, call-backs, and follow-ups; manage calendars and scheduling across teams
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 Support internal workflows including filing, scanning, archiving, and organizing digital documents in shared drives/systems
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 Assist with invoice queries and basic finance coordination (e.g., payment status checks, forwarding documents, confirming billing details) in collaboration with the finance team
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 Generate weekly/monthly customer service summaries (e.g., volume of requests, resolution time, common issues, customer satisfaction inputs)
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 Cross-Functional Coordination
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 Liaise with operations, logistics, and warehouse teams to track deliveries, handle delays, and communicate updates to customers clearly
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 Work closely with sales teams to support customer onboarding, account updates, and post-sales coordination
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 Collaborate with technical support (if applicable) to ensure accurate troubleshooting, scheduling, and customer guidance
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 Communicate consistently across different countries/time zones within MENA, ensuring handovers and continuity for ongoing cases
 
 
 
 
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 Requirements
 
 
 
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 High school diploma required; Bachelor&rsquo;s degree or diploma
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 Basic of experience in customer service, administrative support, call center operations, hospitality, retail support, or a similar customer-facing role (MENA experience is a strong advantage)
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 Proficiency with common office tools (Microsoft Office/Google Workspace), especially Excel/Sheets, email management, and document formatting
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 Experience using CRM systems
 
 
 
 
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 Language Requirements (MENA-Focused)
 
 
 
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 Basic Arabic (spoken and written) is preferred for most MENA markets
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 Basic English (spoken and written)
 
 
 
 
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 Skills And Competencies
 
 
 
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 Strong customer-first mindset with the ability to remain calm and professional under pressure
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 Excellent verbal and written communication with clear, polite, and solution-oriented messaging
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 Strong attention to detail and accuracy in documentation, data entry, and record-keeping
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 Ability to prioritize tasks, manage multiple tickets, and meet deadlines in a fast-paced environment
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 Problem-solving capability: identify root causes, propose solutions, and escalate effectively when needed
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 High integrity and discretion when handling confidential customer and company information
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 Cultural sensitivity and awareness of customer expectations across different MENA countries
 
 
 
 
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 Working Conditions and Schedule
 
 
 
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 Role may be office-based, hybrid, or remote depending on business needs and country regulations
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 Typical working weeks in parts of MENA may follow , with flexibility required during peak periods.
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 Some roles may require occasional coordination outside standard hours to support customers in different time zones or manage urgent cases
 
 
 
 
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 Performance Indicators (KPIs)
 
 
 Success in this role is commonly measured by:
 
 
 First response time and overall resolution time
 
 
 Quality and accuracy of case documentation
 
 
 Customer satisfaction feedback (CSAT) and complaint handling quality
 
 
 Ticket backlog management and follow-up consistency
 
 
 Adherence to policies, scripts/processes, and service standards
 
 
 Administrative accuracy (data quality, report timeliness, document compliance)
 
 
 
 Career Growth Opportunities
 
 
 This role offers clear development pathways, depending on performance and interest, including:
 
 
 Senior Customer Service Representative / Team Lead
 
 
 Customer Experience (CX) Specialist
 
 
 Office Administrator / Operations Coordinator
 
 
 Sales Support / Account Coordinator
 
 
 Quality Assurance (QA) or Training Specialist
 
 
 
 Equal Opportunity Statement
 
 
 We are committed to creating an inclusive workplace that respects diversity across the MENA region. All qualified applicants will be considered without discrimination based on nationality, gender, age, disability, or any other protected status in line with applicable local laws.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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Administrative Customer Virtual Entry-Level Admin Assistant

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10000 entry level administrative assistant jobs Near Me

Administrative Assistant | Law Firm | Entry Level

Volunteer Administrative Assistant (Remote, United States Only) Part-Time | Nonprofit Operations | E

Administrative Assistant (Entry-Level)

Administrative Assistant (Entry-Level)

Administrative Assistant (Entry-Level)

Administrative / Office Assistant

Administrative Customer Virtual Entry-Level Admin Assistant