entry level administrative assistant

The Law Office of Jason Carr, PLLC

<p><b>Administrative Assistant | Law Firm | Entry Level</b></p><p><b>Pay:</b> $15.00 per hour</p><p><b>Job Type:</b> Full-time</p><p><b>Schedule:</b> Monday to Friday, 8:00 AM - 5:00 PM (8-hour shift with 1-hour lunch)</p><p><b>Location:</b> In-person, Rockwall, TX 75032 (no remote work available)</p><p><b>About Us</b></p><p>The Law Office of Jason Carr, PLLC is a growing tax law firm in Rockwall, Texas that helps individuals and small business owners resolve IRS issues, plan for taxes, and protect their assets. We offer a professional, team-oriented workplace where every role contributes directly to client outcomes.</p><p><b>Position Summary</b></p><p>We are hiring an <b>Administrative Assistant II</b> to serve as the primary point of contact for incoming calls in a high-volume phone environment. This is an entry-level, full-time position centered on answering calls, confirming client appointments, and providing general administrative support. You will use the OOMA Office phone system daily and play a key role in keeping the firm's schedule organized and clients informed. Full training is provided, including on all phone and office systems.</p><p><b>Essential Functions</b></p><ul><li>Answer and manage a high volume of incoming calls using the law firm phone system</li><li>Confirm, schedule, and reschedule client appointments</li><li>Route calls and take detailed messages for Attorneys, Managing Directors, Engagement Managers, and other staff</li><li>Provide administrative support to Attorneys, Managing Directors, Engagement Managers, and other staff</li><li>Assist with light document preparation and filing as needed</li><li>Maintain break room cleanliness, including unloading the dishwasher and restocking supplies</li><li>Perform general office duties as assigned</li><li>Greet and welcome guests (including clients and business partners)</li></ul><p><b>Physical Requirements</b></p><ul><li>Ability to sit for extended periods while operating a phone and computer</li><li>Ability to lift and carry up to 15 pounds (e.g., office supplies, mail)</li><li>Ability to speak clearly and hear effectively for phone-based communication</li></ul><p><b>Qualifications</b></p><ul><li>High school diploma or equivalent (required)</li><li>Strong verbal communication skills and a professional phone presence</li><li>Ability to manage multiple calls and tasks simultaneously in a fast-paced environment</li><li>Proficiency with Mac/Apple computers</li><li>Working knowledge of Gmail, Google Docs, and Microsoft Word</li><li>Comfortable navigating the internet for research and daily tasks</li><li>Detail-oriented with strong organizational skills</li><li>Self-motivated with a positive, team-first attitude</li><li>Ability to maintain a neat, professional appearance consistent with the firm's business casual dress code (reasonable accommodations will be provided for sincerely held religious beliefs, observances, and disabilities)</li><li>Must be authorized to work in the United States</li><li>Prior office, receptionist, or customer service experience is a plus but not required</li></ul><p><b>Benefits</b></p><ul><li>Health, dental, and vision insurance (after 90-day introductory period)</li><li>Paid time off (1 week, available after 90 days)</li><li>Firm-observed paid holidays (after 90 days)</li><li>Full training provided</li><li>Professional development and advancement opportunities</li><li>Supportive, collaborative office culture</li></ul><p><b>Equal Opportunity Employer</b></p><p>The Law Office of Jason Carr, PLLC is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, veteran status, hair texture, protective hairstyle, or any other characteristic protected by applicable federal, state, or local law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.</p><p><b>Disclaimer</b></p><p>This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. The firm reserves the right to modify duties as needed. Employment with the firm is at-will, meaning either the employee or the firm may end the employment relationship at any time, with or without cause or notice.</p><p>Pay: $15.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Free parking</li><li>Health insurance</li><li>Opportunities for advancement</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Application Question(s):</p><ul><li>Are you comfortable spending the majority of your workday answering and managing a high volume of phone calls?</li></ul><p>Ability to Commute:</p><ul><li>Rockwall, TX 75032 (Required)</li></ul><p>Work Location: In person</p>

Administrative Assistant | Law Firm | Entry Level

Spa Day at The Cottage

<p><b>Start Your Career in a Professional Office Environment!</b></p><p>We are currently hiring a reliable and detail-oriented <b>Administrative Assistant</b> to support our growing team. This is a great opportunity for individuals looking to build a stable career with growth potential.</p><p><b>No advanced experience required &mdash; we provide training!</b></p><p><b>Responsibilities</b></p><ul><li>Answer and direct phone calls</li><li>Manage emails and schedule appointments</li><li>Maintain and organize files and records</li><li>Assist with data entry and basic reports</li><li>Support team members with daily administrative tasks</li><li>Handle office supplies and general coordination</li></ul><p><b>Requirements</b></p><ul><li>High school diploma or equivalent</li><li>Basic computer skills (Microsoft Word, Excel, email)</li><li>Strong communication and organizational skills</li><li>Ability to multitask and stay organized</li><li>Positive attitude and willingness to learn</li></ul><p><b>What We Offer</b></p><ul><li>Competitive hourly pay</li><li>Paid training provided</li><li>Career growth opportunities</li><li>Supportive and friendly work environment</li><li>Stable, full-time schedule</li></ul><p><b>Why Join Us?</b></p><p>We are a fast-growing company that values reliability, teamwork, and growth. Whether you are starting your career or looking for a fresh opportunity, this role offers a strong foundation for long-term success.</p><p><b>Apply Today!</b></p><p>We are actively hiring and reviewing applications daily. <b>Immediate openings available.</b></p><p>Pay: $23.00 - $27.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Administrative Assistant (Entry-Level)

Siren Glow Aesthetics

<p><b>Start Your Career in a Professional Office Environment!</b></p><p>We are currently hiring a reliable and detail-oriented <b>Administrative Assistant</b> to support our growing team. This is a great opportunity for individuals looking to build a stable career with growth potential.</p><p><b>No advanced experience required &mdash; we provide training!</b></p><p><b>Responsibilities</b></p><ul><li>Answer and direct phone calls</li><li>Manage emails and schedule appointments</li><li>Maintain and organize files and records</li><li>Assist with data entry and basic reports</li><li>Support team members with daily administrative tasks</li><li>Handle office supplies and general coordination</li></ul><p><b>Requirements</b></p><ul><li>High school diploma or equivalent</li><li>Basic computer skills (Microsoft Word, Excel, email)</li><li>Strong communication and organizational skills</li><li>Ability to multitask and stay organized</li><li>Positive attitude and willingness to learn</li></ul><p><b>What We Offer</b></p><ul><li>Competitive hourly pay</li><li>Paid training provided</li><li>Career growth opportunities</li><li>Supportive and friendly work environment</li><li>Stable, full-time schedule</li></ul><p><b>Why Join Us?</b></p><p>We are a fast-growing company that values reliability, teamwork, and growth. Whether you are starting your career or looking for a fresh opportunity, this role offers a strong foundation for long-term success.</p><p><b>Apply Today!</b></p><p>We are actively hiring and reviewing applications daily. <b>Immediate openings available.</b></p><p>Pay: $27.00 - $31.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Shimaa Beauty Center Arlington

<p><b>Start Your Career in a Professional Office Environment!</b></p><p>We are currently hiring a reliable and detail-oriented <b>Administrative Assistant</b> to support our growing team. This is a great opportunity for individuals looking to build a stable career with growth potential.</p><p><b>No advanced experience required &mdash; we provide training!</b></p><p><b>Responsibilities</b></p><ul><li>Answer and direct phone calls</li><li>Manage emails and schedule appointments</li><li>Maintain and organize files and records</li><li>Assist with data entry and basic reports</li><li>Support team members with daily administrative tasks</li><li>Handle office supplies and general coordination</li></ul><p><b>Requirements</b></p><ul><li>High school diploma or equivalent</li><li>Basic computer skills (Microsoft Word, Excel, email)</li><li>Strong communication and organizational skills</li><li>Ability to multitask and stay organized</li><li>Positive attitude and willingness to learn</li></ul><p><b>What We Offer</b></p><ul><li>Competitive hourly pay</li><li>Paid training provided</li><li>Career growth opportunities</li><li>Supportive and friendly work environment</li><li>Stable, full-time schedule</li></ul><p><b>Why Join Us?</b></p><p>We are a fast-growing company that values reliability, teamwork, and growth. Whether you are starting your career or looking for a fresh opportunity, this role offers a strong foundation for long-term success.</p><p><b>Apply Today!</b></p><p>We are actively hiring and reviewing applications daily. <b>Immediate openings available.</b></p><p>Pay: $24.00 - $29.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

The Church of Jesus Christ of Latter-day Saints

<div><p>The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor, entry level administrative support to one or more leader and/or one or more functional team or work group.
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Employees at this level work under direct supervision and handle basic issues and problems that require beginning to working administrative support knowledge.</p></div>
<br><div><p>Typical responsibilities include but are not limited to:
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&bull; Preparing memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms.
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&bull; Collecting data and compiling information.
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&bull; Taking meeting minutes
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&bull; Using computer apps and software to schedule meetings and appointments and maintain calendars.
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&bull; Answering and screening telephone calls - forwards calls and takes messages as needed
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&bull; Receiving and sorting mail and correspondence
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&bull; Operating standard office equipment such as copy machines
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&bull; Ordering office supplies
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&bull; Maintaining office files
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&bull; Other duties as assigned</p></div>
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&bull; High School Diploma or equivalent
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&bull; Beginning to working administrative support knowledge
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Key Skills include the ability to:
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&bull; Communicate professionally in writing and verbally.
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&bull; Utilize Microsoft Office and other software at a developing level to schedule appointments, modify spreadsheets, and update word documents.
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&bull; Operate and maintain standard office equipment.
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&bull; Problem solve and resolve basic conflict and problems
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&bull; Organize and prioritize work and needs
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&bull; Interact and work with others in a productive and professional way.
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&bull; Work with discretion, confidentiality, and integrity
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&bull; To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment.</p></div>
<br><div><div>Church employees find joy and satisfaction in using their unique talents and abilities to further the Lord&rsquo;s work. From the IT professional who develops an app that sends the gospel message worldwide, to the facilities manager who maintains our buildings&mdash; giving Church members places to worship, teach, learn, and receive sacred ordinances&mdash;our employees seek innovative ways to share the gospel of Jesus Christ with the world. They are literally working in His kingdom.
</div><div>Only members of the Church who are worthy of a temple recommend qualify for employment. Apart from this, the Church is an equal opportunity employer and does not discriminate in its employment decisions on any basis that would violate U.S. or local law.
</div><div>Qualified applicants will be considered for employment without regard to race, national origin, color, gender, pregnancy, marital status, age, disability, genetic information, veteran status, or other legally protected categories that apply to the Church. The Church will make reasonable accommodations for qualified individuals with known disabilities.</div></div>

Admin Assistant 1 - Copper Hills Seminary, Full-Time (40hrs with benefits)

McCabe, Weisberg & Conway, LLC

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      With over 40 years of experiences in Real Estate Law, McCabe, Weisberg and Conway has an immediate opening for a full- time entry level administrative assistant in our Westmont, NJ office! We are a high volume, fast- paced, multi-office law firm representing Mortgage Lenders, Banks and Financial Institutions in New York, New Jersey, Pennsylvania, Delaware, Maryland, DC, Virginia and Florida through the Foreclosure and Bankruptcy legal process.
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         Upload files to appropriate external websites
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         File management to ensure court deadline are met
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      We are looking for team members who are driven and excited to learn something new every day! Candidates are encouraged to apply, if they pose: strong professional written and communication skills, experienced in drafting and proofreading documents, and have a willingness to work meticulously to ensure the quality of your work is completed. This position is great for any recent college graduate; high school diploma required.&nbsp;
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      This is a full-time position, with immediately availability. Compensation will be based on experience and qualifications, and includes a comprehensive benefits package with Medical, Vision, Dental, 401 K, Life Insurances, Short Term and Long Term Disabilities. We invite you to apply to our firm by submitting your resume, cover letter and salary requirements for consideration. Passing of our background, drug test and credit check is a requirement for hire.
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      Compensation: Compensation will be based on experience and qualifications, and includes: comprehensive benefits package with Medical, Vision, Dental, 401 K, Life Insurances, Short Term and Long Term Disabilities and a generous paid time off package.
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      Hours: 8:00 AM to 4:30 PM; 8:30 AM to 5:00 PM or 9:00 AM to 5:30 PM
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       This employer does not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, genetic information, disability or because he or she is a protected veteran. It is also the policy to employ and to advance in employment, all persons regardless of race, color, religion, sex, national origin, age, marital status, genetic information, disability or protected veteran status, and to base all employment decisions only on valid job requirements.
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Administrative / Office Assistant

MONROE PUBLIC SCHOOLS Monroe, CT

<div></div><div><ul><div><div>JobID: 3281</div></div><br>
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Position Type:</b><br>
 Clerical/Secretarial/Elementary School Secretary - Full Time<br>
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Date Posted:</b><br>
 4/7/2026<br>
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Location:</b><br>
 Stepney Elementary<br>
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Date Available:</b><br>
 07/01/2026<br>
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Closing Date:
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 05/22/2026</div><div><b><br>
Job Description</b></div><div><b>
Monroe Public Schools</b></div><div><b>
Grade 3</b></div><div><b>
Administrative Assistant  School/Director</b></div><div><b>
Purpose Statement</b></div><div>
The job of Grade 3 School Executive Secretary/Director was established for the purpose/s of providing complex and confidential secretarial and administrative support to the school-site principal and other administrators as well as ongoing support for the broad array of services provided to students, parents, instructional and support employees; conveying information regarding school functions and procedures; ensuring the efficient operation of site administrative support functions; and coordinating assigned projects and site activities.</div><div>
 <b>This job reports to the Principal or Assigned School Site Administrator.</b></div><div>
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Essential Functions</b></div><ul><li>
Assists students, parents, staff and visitors entering the school office for the purpose of providing information, resolving immediate issues, and/or directing to appropriate personnel for resolution.</li><li>
Coordinates a wide variety of projects, functions and/or program components (e.g. orientation, open house, field trips, sporting events, assemblies, conferences, appointments, meetings, etc,) for the purpose of completing activities and/or delivering services in a timely fashion.</li><li>
Maintains inventory of supplies and materials for the purpose of ensuring items' availability.</li><li>
Maintains manual and electronic documents files and records (e.g. budget data, financial records, monthly reconciliation of bank account, reports, student report cards, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.</li><li>
Oversees the work activities within the office for the purpose of organizing assignments, training staff, monitoring progress, and ensuring completion within established guidelines.</li><li>
Prepares a variety of reports, documents and correspondence of a confidential and non-confidential nature (e.g. notices, correspondence, bulletins, reports, newsletter, handbooks, purchase orders, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.</li><li>
Presents information on administrative procedures (e.g. site policies, procedures, timelines, etc.) for the purpose of orienting new personnel and/or disseminating information to existing personnel.</li><li>
Processes a wide variety of documents and materials (e.g. student enrollments and withdrawals, work orders, requisitions, incoming/outgoing mail, etc.) for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements.</li><li>
Responds to a wide variety of inquiries from internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.</li><li>
Schedules a wide variety of activities (e.g. appointments, meetings, travel reservations/accommodations, etc.) for the purpose of making necessary arrangements for the assigned administrator.</li><li>
Supports assigned administrative personnel for the purpose of providing assistance with their functions and responsibilities.</li></ul><div><b>
Other Functions</b></div><div>
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.</div><div><b>
Job Requirements:</b> Minimum Qualifications</div><div><b>
Skills, Knowledge and Abilities</b></div><div>
SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include operating standard office equipment; using pertinent software applications; and preparing and maintaining accurate records.</div><div>
KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include concepts of grammar and punctuation; basic bookkeeping principles; office management procedures; business telephone etiquette; and common office machines.</div><div>
ABILITY is required to schedule a number of activities, meetings, and/or events; gather and/or collate data; and use basic, job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability-based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups including children; establishing and maintaining cooperative working relationships; maintaining confidentiality; meeting deadlines and schedules; setting priorities; working as part of a team; working with constant interruptions.</div><div><b>
Responsibility</b></div><div>
Responsibilities include: working under limited supervision using standardized practices and/or methods; directing other persons within a small work unit; and tracking budget expenditures. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization's services.</div><div><b>
Work Environment</b></div><div>
The majority of working hours will be spent in an office setting.</div><div>
Light physical activity such as walking and standing, is required on a daily basis.</div><div>
Some local travel to complete office errands may be required.</div><div><b><br>
Experience</b>: Job related experience is required.</div><div><b>
Education:</b> Targeted job related education that meets organization's prerequisite requirements.</div><div><b>
Equivalency</b>: None Specified</div><div><b>
Certificates Licenses:</b> None Specified</div><div><b>
Clearances:</b> Criminal Justice Fingerprint/Background Clearance</div><div><b>
Salary Grade: 3</b></div><div><b>
FLSA Status: Non-exempt</b></div><div>
(Updated 8/2023)</div><div></div><div><br>
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Administrative Assistant- Building Level

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Administrative Assistant | Law Firm | Entry Level

Administrative Assistant (Entry-Level)

Administrative Assistant (Entry-Level)

Administrative Assistant (Entry-Level)

Admin Assistant 1 - Copper Hills Seminary, Full-Time (40hrs with benefits)

Administrative / Office Assistant

Administrative Assistant- Building Level